CHAPTER 11

BOOKS OF PRIME ENTRY: THE PETTY CASH BOOK

Question 1

PETTY CASH BOOK

Receipts Date Details Voucher Payments Postage Stationery Travel Cleaning General Purchase
no. Expenses Ledger
$ $ $ $ $ $ $ $
200.00 Oct 1 Cheque
3 Postage 1 24.52 24.52
5 Office cleaning 2 35.00 35.00
8 Travel expenses 3 11.80 11.80
12 D Chadee 4 14.48 14.48
16 General expenses 5 10.60 10.60
17 Office cleaning 6 35.00 35.00
20 Travel expenses 7 7.38 7.38
22 Stationery 8 14.23 14.23
24 Cleaning materials 9 12.22 12.22
30 M Carr 10 21.37 21.37
186.60 24.52 14.23 19.18 82.22 10.60 35.85
31 Balance c/d 13.40
200.00 200.00
13.40 Nov 1 Balance b/d
186.60 1 Cheque

GENERAL LEDGER PURCHASES LEDGER

Dr Postage account Cr Dr D Chadee account Cr

Oct 31 Petty cash book 24.52 Oct 12 Petty cash book 14.48

Dr Stationery account Cr Dr M Carr account Cr

Oct 31 Petty cash book 14.23 Oct 30 Petty cash book 21.37

Dr Travel account Cr
Oct 31 Petty cash book 19.18

Dr Cleaning account Cr
Oct 31 Petty cash book 82.22

Dr General expenses account Cr

Oct 31 Petty cash book 10.60
Question 2

PETTY CASH BOOK

Receipts Date Details Voucher Payments Postage Stationery Vehicle Casual Office Purchase
no. Expenses Labour Expenses Ledger
$ $ $ $ $ $ $ $
14.55 Feb 1 Balance b/d
205.45 1 Cheque
2 Stationery 141 9.70 9.70
8 Vehicle fuel 142 35.50 35.50
10 Postage 143 11.10 11.10
13 Casual labour 144 38.25 38.25
15 Office expenses 145 8.42 8.42
18 Ryan & Co. Ltd 146 17.11 17.11
21 Vehicle fuel 147 34.22 34.22
23 BY Scott 148 9.28 9.28
25 Postage 149 8.56 8.56
26 Casual labour 150 21.80 21.80
193.94 19.66 9.70 69.72 60.05 8.42 26.39
28 Balance c/d 26.06
220.00 220.00
26.06 Mar 1 Balance b/d
193.94 1 Cheque

GENERAL LEDGER PURCHASES LEDGER

Dr Postage account Cr Dr Ryan & Co. account Cr

Oct 31 Petty cash book 19.66 Oct 12 Petty cash book 17.11

Dr Stationery account Cr Dr BY Scott account Cr

Oct 31 Petty cash book 9.70 Oct 30 Petty cash book 9.28

Dr Vehicle expenses account Cr

Oct 31 Petty cash book 69.72

Dr Casual labour account Cr

Oct 31 Petty cash book 60.06

Dr Office expenses account Cr

Oct 31 Petty cash book 8.42
Question 3

PETTY CASH BOOK

Receipts Date Details Voucher Payments Vehicle Postage Office Cleaning
no. Expenses Expenses
$ $ $ $ $ $
19.00 June 1 Balance b/d
181.00 2 Cheque
7 Office expenses 225 8.82 8.82
8 Vehicle fuel 226 32.30 32.30
11 Office expenses 227 11.28 11.28
12 Cleaner's wages 228 37.32 37.32
18 Postage stamps 229 14.00 14.00
21 Office expenses 230 7.11 7.11
24 Vehicle fuel 231 25.00 25.00
27 Postage stamps 232 17.14 17.14
28 Cleaner’s wages 233 31.26 31.26
184.23 57.30 31.14 27.21 68.58
28 Balance c/d 15.77
200.00 200.00
15.77 July 1 Balance b/d

Dr CASH BOOK Cr
Discounts Discounts
Allowed Bank Received Bank
$ $ $ $
June 1 Balance 3 880 June 2 Petty cash book 181
3 Sales 832 16 A Mohammed 70 1 330
10 Y Khan 16 624 25 J Ram 93 1 767
22 B Taylor 22 858 26 Office expenses 45
23 Sales 902 29 Vehicle fuel 48
30 Wages 1 580
30 Balance c/d 2 145
38 7 096 163 7 096
July 1 Balance b/d 2 145
Question 4

PETTY CASH BOOK

Receipts Date Details Voucher Payments Stationery Travel Vehicle General
no. Running Expenses
$ $ $ $ $ $
34.00 Mar 1 Balance b/d
266.00 2 Cash book
4 General expenses 315 18.49 18.49
9 Travel expenses 316 37.33 37.33
11 Stationery 317 14.37 14.37
12 Vehicle fuel 318 45.60 45.60
15 Stationery 319 25.31 25.31
17 Vehicle repairs 320 56.00 56.00
18 Travel expenses 321 18.42 18.42
25 Travel expenses 322 24.89 24.89
27 Vehicle fuel 323 41.45 41.45
281.86 39.68 80.64 143.05 18.49
31 Balance c/d 18.14
300.00 300.00
18.14 Apr 1 Balance b/d

Dr CASH BOOK Cr
Discounts Discounts
Allowed Bank Received Bank
$ $ $ $
Mar 1 Balance 1 724 Mar 2 Petty cash book 266
6 Dass & Co. 118 2 242 10 P Nanan Ltd 229 4 351
7 Sales 1 460 14 Rent 780
21 MV Tammy 165 3 135 20 Wages 2 480
23 Sales 782 24 Vehicle repairs 83
28 General expenses 64
30 Balance c/d 1 319
283 9 343 229 9 343
April 1 Balance b/d 1 319
Question 5

Emily Williams
Income Statement
for the year ended 31 October 2014
$ $
Revenue 199 281
less sales returns (258)
199 023
Purchases 118 548
Less purchases returns (803)
(117 745)
Gross profit 81 278
Discounts received 782
82 060
Bank charges 387
Cleaning expenses 114
Discounts allowed 559
Insurance 2 194
Office expenses 1 183
Rent 18 340
Travel expenses 173
Wages 31 286
(54 236)
Profit for year 27 824

Statement of financial position

at 31 October 2014
$ $
NON-CURRENT ASSETS
Furniture and fittings 27 500

CURRENT ASSETS
Trade receivables 2 804
Petty cash 32
2 836
30 336
$ $
CAPITAL 23 785

CURRENT LIABILITIES
Trade payables 5 523
Bank overdraft 1 028
6 551
30 336
Question 6

Omar
Income Statement
for the year ended 31 August 2014
$ $
Revenue 432 276
Less sales returns (1 414)
430 862
Purchases 285 480
less purchases returns (2 205)
(283 275)
Gross profit 147 587
Discounts received 181
147 768
Administration expenses 4 483
Bank charges 511
Bank loan interest 1 040
Discounts allowed 302
General expenses 3 906
Rent 31 360
Stationery and postage 308
Vehicle running expenses 6 407
Wages 48 380
(96 697)
Profit for year 51 071

Statement of financial position

at 31 August 2014
$ $
NON-CURRENT ASSETS
Vehicles 53 240
Equipment and fittings 45 000
98 240
CURRENT ASSETS
Trade receivables 3 374
Bank 3 700
Petty cash 18
7 092
105 332
$ $
CAPITAL 78 862

CURRENT LIABILITIES
Bank loan 18 000
Trade payables 8 470
26 470
105 332