DISTRICT ELECTION OFFICE, GANIAM

Manual - 1
Particulars of Organization, functions and duties
Section b
01 Aims and fnir Offi"" Co-o.aitlut"t *itn the Etection I

objectives of the Commission of India/Home (Elections) Dept I

organization. and the Sub-Collectors-cum- Electoral I

Registration Officers in preparing error-free I

photo-electoral ro1l, Electoral Photo IdentitSl

Cards (EPIC) of Electors. This office also co-
ordinates the statutory works as codified in
Election Laws during Election to Lok sabha
and Orissa Legislative Assembly with the
concerned Returning Officers. A11 these are
done under the proper supervision of Collector
and District Election Officer. This office
monitors Special Summary Revision, which is
undertaken every year in order to update the
voter database. During Special Summary
Revision, individuals who completed 18 years
as on qualifying date are enrolled, voters who
are dead or shifted are deleted and voters
having wrong data are also corrected.
02 MissionlVision. To ensure conduct of free and fair general elections
in which every eligible voter will get a chance to
exercise his/her franchisee without any fear in
mind and have a error free EPIC and Entry in the
Photo Electoral roll.
03 Brief history and This office is the nodal office of Home (Elections)
background for its Dept. of Govt. of Odisha. The Collector Ganjam is
Establishment. the Head of the Office and is assisted by Deputy
Collector (Elections) and other ministerial staffs.
04 Organization District Election Officer>> >ADM-Cum-Additional
Charts. DEO>>Deputy Collector (Elections) >>>Heacl
Clerk>>>Senior Clerk>> >]unior Clerk
>>Peon>>Night watcher.
05 Allocation of Registration of Electors-> EROs
business. Preparation of EPIC -> EROs
Conduct of Election(Statutory)->Returning Officers
Conduct of Election(Monitoring)-> DEO
06 Duties to be Atl Staffr of the office perform the tasks assigned to
performed to them and the combined effort of all results in
achieve the achieving the Mission.
Mission.
07 Details of services L. Conduct of Election to Lok Sabha & Legislative
rendered Assembly.
2. Registration of eligible Electors in Electoral roil.
3. Preparation of EPIC
OB Citizen's The information on functioning of the office is open
interaction. as per the provisions of Right to Information Act &
Odisha Rules. '\

09 Postal address District Election Office, Ganjam

of the office. At/PO: Chatrapur
Districl Ganiam, PIN:761020
10 Map of office The Office is Situated inside the Collectorate Building
location. near the office chamber of ADM (General), Ganjam.
11 Working hours 10.00 A.M. To 5.30 P.M. (Lunch Break from L:30 PM to
both for office 2:00 PM.) on all working daYs.
and public.
12 Public Public queries are dealt with very courteously by the
interaction, if staffs and officials.
anv.
13 Grievance A responsive grievance Redressal mechanism is
Redressal being adopted. The Grievance Cell of the
mechanism Collector and District Magistrate functions on
every Monday. To ensure the reach the cell
functions in different areas and the public
grievances are prompt$ attended to by the
concerned authorities.
 Manual - 2
Powers and duties of Officers and employees
{section 4(lxbxii)}
Powers and duties of Officers and staff.
sl. Designation Powers Duties
No. of post. Attached.
Administrative Financial I Statutory Others
01. District Control and Overall Control and Sanctioning Discharge the
Eiection supervision of Authority power of the
Officer. Election and distriet
related work in Election
the district. Officer.

02 ADM-Cum- Supervision of Control and Sanctioning Authority Discharge the

Additional Election and in the matters which are delegated power of the
DEO, related work in by DEO. Additional
Ganjam. the district as District
per Election
instructions of Officer.
DEO.
0? Deputy Supervision of Drawing Supervisory
Collector Election and &disbursing
(Election) related work in officer.
the district as
per
instructions of
DEO.
021 Head Clerk Supervision&
Monitoring of
office work
0b: Senior Clerk Dealing with
Cash ,Bill,
Budget,
Establishment,
EVM,
Revision of
Electoral
Rolls, Stock
and Store,
Training,
Conduct of
Elections etc.
Tunior Clerk Dealing with issue /dispatch of letter, Election
Expenditure Monitoring, Ex-gratia etc.

To carry files from seat to seat/Distribution of

Dak/assist the staff and officer in office work.

Guarding of Office & godown.

Manual - 3
Procedure followed in decision making process
Section
Sl.No. Activity Level of action Time frame
01. Receipt of Diary Clerk Same day
application/Letters.
02. Perusal of Daks. Deputy Same day.
Collector
(Elections).
03. Marking of Daks. Head Clerk. Same day.
04. Dairv & Deliverv Diary Clerk Same day.
05. Entering of the letter D.A. 3 days(Immediately
in the log book & Concerned in case of matter of
putup in the file urgent nature)
06. File endorse to Head clerk. 1 day.
Deputy Collector
(Elections).
 07. Approval or rejected Deputy Immediately in case
Collector of matter of urgent
(Elections)/ nature.
ADM-Cum-
Additionl
DEO/ DEO.
08. If apploved, return Despatch 1, day.
for dispatch. Clerk.

Manual - 4
Norms set for the discharge of functions i\
{Section a(r)(b)(iv)}
Details of norms and standard set out can be given in respect of various
activities. Some of the norms are indicated below as an illustration.
Sl.No. Activity Time framefrlorm Remarks.
01. Diary of 3 minutes per letter. The norms are as that
letter mentioned in ORM 1964
and is managed with the
existing resource and
manpower.

02. Despatch Sminutes per letter.

of letter
03. Typing of 20 pages per day
fair copv.
04. Put up of Within 3 days in
letter. ordinary cases In
urgent it is within 24
hours.

Manual - 5
Rules, regulations, instructions, manuals and records for is charging functions
{Section + (r) @) (v)}
List of re ulatlons,
lations, tns ns, manuals aand records
instructions,
sl. Name of the act, Brief Reference No if Price in case
No. rules, regulations gist of any of priced
etc. the publications.
contents
 01 The representation Delimitation of constituency, Electoral Roll
of the people Act. preparation & revision. Allocation of seats,
L950 & The Conduct of Election.
representation of
the people Act. 1.951

02. The Registration of Rules relating to registration of Electors

Elector Rules 1.960 including Revision of Electoral Roll.

03. Conduct of Election Rules relating to conduct of general election'-

Rules 1961, of Lok Sabha & Legislative Assembly.

04. Orissa Records Office & File Maintenance Procedure

Manual 1964
05 Orissa Service Code Establishment and service matter of
employee
06 OGFR Accounting Procedure

Manual - 6
A statement of the categories of documents that are held by it for under its
control.
{section + (r) @) (vi)}
A statement of the cacatesories oof d ocuments held
sl. Nature of Details of Unit/Section Retention
No. Record information where period where
available available available.
01. Correspondence Rules, D.A. of As per
on Election Regulation & Election Classification
matter Govt. Section. of the
Correspondence document and
preserved as
per ORM-1964
02. Correspondence Rules Regulation D.A. of As per
on Revision & & Govt. Election Classification
Other works. Correspondence Section. of the
document and
preserved as
per ORM-1964
 Manual - 7
Particulars of any arrangement that exists for consultation with or
representation by the members of the public in relation to the information of
its policy of implementation
Section a (1) ft) (vi
ls it mandatory to Arrangements for
ensure public seeking public
participation participation.

Not Administered.

Manual - 8
A statement of boards, council, committees and other bodies constituted
[Section 4 (1) (b) (viii)]
List of Boards, councils, committees etc.
sl. Name Main Constitution Date of Date Whether Whether Frequency Remarks
No. and functiotrs of the body constihrtion up to meetings minutes of
address of the wl'rich open to accessible meetings
of the body valid public to public
Bodv
I ) 5 5 6 7 8 9 10

Not Administered

Manual - 9
Directory of Officers and Employees
Section 4 (L I
st. Name and Office E_mail address
No. Designation Phone No.
01 Collector & DEO 06811- dm-ganjam@nic.in
263700
02 Deputy Collector, 06811- general. election. ganjam@gmail. com
(Elections) 263859
03 Head Clerk
04 Senior Clerk
05 Tunior Clerk
06 Junior Clerk
07 Peon
08 Peon (Vacant)
09 Night Watchman
 -1

Manual -
10
The Monthly remuneration received by each of the officers and employees
including the system of compensation as provided in the regulations.
Section 4 (1) (b) (x
sl. Designation Name Level (as per
No. ORSP Rule,
20171
1 Deputy Vacant (Dr. Bijayananda Selhy, Getting salary
Collector(Elections) OAS is in Charge) at
Establishment
Section
2 Head Clerk Miss Kamini Dalai LeveI-7, Cell-21
3 Senior Clerk Sri Bachan Kumar Mahapatra Level-7, Cell-O3
Senior Clerk Sri K. Suresh Kumar Reddy On deputation
4 Tunior Clerk Sri Shibananda Tripathy Contractual
(Consolidate
Remuneration
of Rs.10750/-
(!'rcl},961)
Junior Clerk Vacant-One Senior Clerk is on Vacant
deputation
5 Peon Sri Dusasan Nath Level-1. Cell-06
6 Peon Smt K. Gangu Level-1, Cell-13
n Peon Sri Krushna Chandra Patra On deputation
8 Night Watchman Vacant- Sri Laxmi Jani is in Vacant
Charge

Manual - 11,
The Budget allocated to each agency
[Section + (r) (b) (xi)]
Non-Pl an I,u
Major head Activities to Sanctioned Budget Revised Expenditure
be budget in the estimate for Estimate for for the last
performed year 2079-20 the year 2020- 2020-2r year 2019-20
2't

D.No.L- Puy 24,69,339/- 25,75,000/- 25,75,000/- L8,88,877/-

2015-
D.A. 3,35,64'1./ - 6,18,000/- 6,18,000/ - 2,74,851./-
Election
H.R.A. 32,633/- L,00,000/- L,00,000/- 30,307/-
(Non
Plan) 102 NrL/- NIV. NrL/- NIV.
Electoral R.C.M. e000/- "t4,oo0/- 14,000/- 9,000/-
officer, T.E. 5,500/- 10,000/- 10,000/- 5,458/-
 Electricity, !0,ooo/- 12,000/- NrL/- Nrr/-
Water. 5,500/- NIV. NrL/- NIV.
Telephone. 8,000/- 8,500/- 20,000/- 4615/-
o.c. 37,000/- 50,000/- 50,000/- 36,958/-
FA NIV- 1,00,000/- '/..,00,000/- NIV-
Arrear Pay 38904/- 2,34,94U- 'l..,97,386/- 38,904/-
Total 29,5'I.,,51ry- 37,22,444- 36,84,386/- 22,88,970/-

Manual - 12
The manner of execution of subsidy program
[Section + (r) (b) (xii)]
List of institutions qiven subsid
sl. Name and address Iturpose for No. of Amount of Previous years Previous yetrs
No. of the institution which subsidy beneficiaries subsidy utilization achievement
nrnvirlerl

Not Administered

List of individua subs

sl. Namc and addrcss Purpose for Amount of Scheme and No. of time subsidy
No. of the bcnclicia ries which subsidy subsidy given in past with
provirled criterion for purpose
selection
Not Administered

Manual - 13
Particulars of recipients of concessions, permits or authorizations granted
[Section 4 (1) (b) (xiii)]
List of beneficiaries
sl. Name and address Nature of concession/ Purpose for Scheme and No. of time similar
No. of the permit/ authorization which criterion for concession given in
beneficiaries orovided granted selection past with purpose

Not Administered

Manual - L4
Information available in an electronic form
Section 4 1V
sl. Activities for which Nature of Can it be shared Is it available on website or is
No, electronic data available information available with public
being used as back end data base

2 l 4 5

The information that is available in the computer can be obtained as print out
and the proactive disclosure of this section is available in the website.
 Manual - 15
Particulars of facilities available to citizens for obtaining information
[Section a (1) (b) (xv)]
esaavailablee for
Facilities oDtalnln information
tor obtaining
sl. Facilities available Nature of Working hours
No. information
available
1 District Website About district 24 hours
http:/ /ganjam.nic.in profile &
information of
other
Department.
2 Office Notice Board Different Notices During office
including orders hours i.e. from
of 10AM to 5PM.
different officers,
tenders,
recruitment
advertisement etc.
are
displayed from
time to
time as required.

Manual - L6
Name, designation and other particulars of Public Information Officers
[Section 4 (1) (b) (xvi)]
List of Public Information Officer
sl. Designation of Postal address Telephone E-mail Demarcation of area
No. the officer No. address / activities, if
more
designated as than one PIO is
PIO there
1 Dr. Bijayananda Deputy 06811-
Sethy, OAS Collector(Elections) 263859
Collectorate, Ganiam

List of Assistant Public Information Officer

sl. Designation of the officer Postal address Telephone E-mail
No. designated as Assistant PIO No. address

1. Head Clerk Head clerk Elections, 06811-

(Miss Kamini Dalai), Ganjam, and 263859
o/o-DEo. Chatrapur.
 First a te authoritv within
hi th
the dePartmen
sl. Designation Postal address Telephone E-mail Demarcation
No. of the No. address of arca/
officer activities, if
designated more than
as one
Appellate appellate
Authority authority is
there
7 Sri Amiya ADM(Revenue) 06811-
Kumar Collectorate, 263948
Sahoo Ganjam
,OAS

Manual - L7
Other information as may be prescribed
[Section 4 (1) (b) (xvii)]
GEOGRAPHY & DEMOGRAPHY OF GANIAM DISTRICT
1. Location :84-7' E to 85-12'E longitude 19-7' S to 20-17' S latitude

2. Geographical Area :8206 Sq.Km.

3. Average Rain Fall : 1295.6 MM

4. No.of Sub-Division : 3 (Chatrapur, Berhampur & Bhanjanagar)

5. No. of Tahasils : 23

6. No. of Blocks : 22

7. No. of G.Ps : 475

B. Total no. of villages :321.2 (Habited:2812, Uninhabited: 400)

9. No. of Municipaliry: 1"

10. No.of N.A.Cs: 17

11. No. of Parliamentary Constituencies: 3 (19-Aska:7 full segments,
2O-Berhampur: 5 full segments,
13-Kandhamal: 1 full segment)
No. of Assembly Constituencies: 13 Constituencies
12.Population : Male = 17,79,218
(As per 2011 Census) Female = 17,49,813
Total = 35,29,031.
SC= 6,88,235
ST ='1,L8,928
13. Total No. of Voters
(As per finally published
Electoral Roll in 15.02.2020\: Male = 1'4,83,885
:Female = 13,56,564
:Others=209
:Total = 28, 40,658
14. Decadal Population Growth (2001-2011) :17.66
15. Sex Ratio : 983 (Number of females per 1000 males)

16. Total No. of Polling Stations: 3063

17.TotalNo. of Locations: 2324

PARLIAMENTARY AND ASSEMBLY CONSTITEU-NCY DETAILS

AFTER DELIM
No. and Extent in terms Extent of the Constituency
of the Assembly
Name
Constituency
of the P.C

19-ASKA 124-Polasara l.BUGUDA BLOCK,2. POLASARA BLOCK, 3. BUGUDA

[263 booths] NAC, 4.POLASARA NAC

125-Kabisuryanagar l.BEGUNIAPADA BLOCK, 2.KODALA NAC, 3.Gangapur,

[245 booths] Baunsia, Budhamaba, Khajapalli, Badamahuri,
Athagadapatna, Gudiali, Jarada and Rishipur GPs of
Kabisuryanagar block, 4.KABISURYANAGAR NAC,
5.Sama, Chingudighai, Nuagam, Jhadabai, Tankachhai
and Antraiqam GPs of Purushottampur block
126- Khalikote(SC) l.KHALLIKOTE BLOCK, 2.Achuli, Handigahr, K.N.Pur,
[239 booths] Pratapur, Ranajhali, Raipur, Solaghar, Jagannathpur,
Baghala, Bhatakumarada, Sunathar, Badabaragam,
Bhimpur, Gangadehuni and lamuni GPs of
Purushottampur Block, 3.KHALLIKOTE NAC,
4.PURUSHOTTAMPUR NAC
128-Aska 1.ASKA BLOCK, 2.Subalaya, Kaniari, Barida,
[209 booths] Paikajamuna, Sunapalli, Sialia, Nandiagada, Borosingi,
Ambapua, Baliasara, Bolasara and Sunarijhola GPs of
Kabisurvanaqar Block, 3.ASKA NAC
129-Surada l.SURUDA BLOCK, 2.BELLGUNTHA BLOCK, 3.SURUDA
l'254 boothsl NAC, 4.BELLAGUNTHA NAC
130-Sa nakhemundi l.DHARAKOTE BLOCK, 2.SANAKHEMUNDI BLOCK
f253 boothsl
 K, HINJILICUT
131-Hinjili
224 booths
20' 127-ChhatraPur(SC) I.GANIAM BLocK' zcnnnrRnpuR
2'LHF1A
lKlt-',f BLOCK'

BERHAMPUR 1244 boothsl :.innnrnnpuR NAc, +.cnru:nu NAc, 5'RAMBHA NAc

laPatta' Gurunthi'
132 GoPalPur
l20B boothsl ;; ;
; s" ino t t matna ndi G Ps ol lYkulskh"a :9LP]?lh, l;
i

ctjp'nlpuii n;a; ;' ward Nos'25 to 27 of BERHAMPUR

MUNICIPALITYJ
133 BerhamPur ffiPURMUNICIPALITY
134 DigaPahandi ffi 2'Rohigam, Baulajholi,
[255 booths] Kukudakhandi,Masiakhali,Jagadalapur'Ankushpur'
oif.ninuput,
-
Ballipada, denganadar, Bontapalli'
n.. Ltth i, M oh u d a, kan ki a, s-elu] : .? l.d^,??s^l^"Fti
Cpi "t"vi
iiuxuonxHnNot sl-ocx' :. otcRpRFlRllol t\
135 Chikiti
"i LOCK.3. CHIKITI NAC

I5 123 Bhanjanagar ffiK, 2.JAGANNATHPRASAD

KANDHAMAL [259 booths] BLOCK, 3. BHAN]ANAGAR NAC

PCS/ ACS FOR GE'

RETURNING AND ASST. RETURNING OFFICERS FOR

Name of the Returning Name of the Asst' Returning

Officer
Collector & DM, Canjam. 1. A.D.M.(General),Canjam
19-Aska P/C
2. Sub-Collector, ChatraPur
3. Sub-Collector, Bhanjanagar
4. Addl. Sub-Collector,
Chatrapur
5.Addl.Sub-Collector,
Bhanjanagar
6. Addl. Sub-Collector,

20-Berhampur P/C PD DRDA Ganjam. 1. Addl. District Magistrate

(Rev.),
2. Sub Collector, BerhamPur
3. Sub Collector, ChatraPur
4. Sub Collector,
Paralakhemundi.
5. Addl. Sub-Collector,
 123-Bhanjanagar Sub Collector, 1. Tahasildar,
Bhanjanagar Jagannathprasad
2. Tahasildar, Bhanjanagar
124-Polasara A.D.M. (General), 1. Tahasildar, Buguda
Ganjam 2.Tahasildar, Polasara
125-Kavisuryanagar A.D.M. (General), 1. Tahasildar, Kodala
Ganjam 2. Tahasildar,
Kabisuryanagar
126-Khallikote [sc] Sub Collector, Chatrapur 1. Tahasildar,
Purushottampur
127-Chatrapur [sc] Sub Collector, Chatrapur 1. Tahasildar, Ganjam
2. Tahasildar, Chatrapur
128-Aska Addl. Sub Collector, 1. Tahasildar, Aska
Bhanjanagar 2. BDO, Aska
129-Surada Sub Collector, 1. Tahasildar, Bellaguntha
Bhanjanagar 2. Tahasildar, Surada
130-Sanakhemundi Addl. Sub Collector, 1. Tahas ldar, Dharakote
Berhampur 2.Tahas Idar, Sanakhemundi
131-Hinjili Addl. Sub Collector, 1. Tahasildar, Sheragada
Chatrapur 2. Tahasildar, Hinjilicut
132-Gopalpur Sub Collector, 1. BDO, Rangeilunda
Berhampur 2. Tahasildar, Kanisi
133-Berhampur Sub Collector, 1. Additional Tahasildar,
Berhampur Berhampur
134-Digapahandi Adc1l. Sub Collector, 1. Tahasildar, Kukudakhandi
Berhampur 2.Tahasildar, Digapahandi
135-Chikiti A.D.M. (Revenue), 1 . Tahasildar, Patrapur
Ganjam 2.Tahasildar. Chikiri

Electoral Profile of Ganjam District after Final publication of

Electoral Roll on L5.02.2020.
Sl. No. No. & Name of Assemblv General Electors Service
constituency Electors Grand
Male Total
Female Others Total
1 2
,123-BHANJANAGAR
3 4 5 6 7 I
1 11 9856 1 1 0092 12 229960 452 230412
z 124-POLASARA 125246 112271 7 237524 337 237861
125-KABISURYANAGAR 120326 105971 23 226320 200 226520
4 126-KHALIKOTE(SC) 114670 101 858 z5 216551 JOJ 216914
127-CHATRAPUR(SC) 115532 09389 8 224929
1 997 225926
o 128-ASKA 104931 92122 11 197064 610 197674
7 129-SURADA 118607 1 05253 16 223876 283 224159
8 13o-SANAKHEMUNDI 114499 1 01 688 25 216212 193 216405
I
131-HtNJtLl 115315 101657 4tr, 216987 314 2173A1
10 132-GOPALPUR 1 09981 1 03535 213522 1 130 214652
11 133-BERHAMPUR I uoz06 1Q5442 JI 211747 307 212054
12 134-DIGAPAHANDI 112555 104670 20 217245 251 217496
13 135-CHtKrTl 106099 102616 6 208721 446 209167
Total 1483885 1356564 209 2840658 5883 2846541

RETURNED CANDIDATES AT A GLANCE.

GENERAT ELECTIONS To 17TH LoK SABHA AND T6TH ouSHA
LEGISLATIVE ASSEMBLY, 2019,
sl. No. & Name of Name of the. Margin
No. the of
Constituency Voteq
Returned Nearest Rival Party
Candidates with party
with party affiliation
affiliation
za
1
t J^ 4 5
PARLI AMENTARY CONSTITUENCY
7 L9-Aska Smt. Pramila Smt. Anita 2,04,707
Bisoyi, BJD Subhadarshini, BJP
2 20-Berhampur Sri Chandra Sri Bhrugu 94,844
Sekhar Sahu, Baxipatra, BJP
BTD
ASSEMBLY CONSTI TUENCIES
1 123- Sri Bikram Sri Pradyumna 9,103
Bhanjanagar Keshari Kumar Nayak, BJP
Arukha, BTD
'1,24-Polasara
2 Sri Srikanta Sri Gokula Nanda 12,739
Sahu, BJD Mallik, BJP
a
1"25- Latika Sri Ranjan Polai, 49,028
Kabisuryanagar Pradhan, BJD BJP
A
+ 126-Khaliikote Sri Suryamani Bharati Behera, BJP 47,545
(SC) Baidya, BJD
5 127-Chatrapur Sri Subash Sri Prasanta Kumar 27,051
(SC) Chandra Kar, BJP
Behera, BTD
6 128-Aska Smt. Manjula Sri Debaraj 27,233
Swain, BJD Mohanty, BJP
7 129-Surada Sri Purna Sri Nilamani 73,996
Chandra Bisoyi, BJP
Swain, BID
8 130- Sri Ramesh Smt. Nandini Devi, 23,727
Sanakhemundi Chandra Jena, B]D
INC
 o 131-Hinjili Sri Naveen Sri Pitambar 60,'1.60
Patnaik, BJD Acharya, BJP
10 L32-Gopalpur Dr. Pradeep Binhuti Bhusan 2,673
Kumar Jena, BJP
Panigrahy,
BTD
'J.7
133-Berhampur Sri Bikram Sri Kanl'ru Charan 35,484
Kumar Panda, Pati, BJP
BTD
12 134- Sri Surjya Smt. Pinky 40,452
Digapahandi Narayan Patro, Pradhan, BJP
BTD
13 135-Chikiti Smt. Usha Sri Manoranjan 20,635
Devi, BJD Dyansamantara,
BTP