This Study Resource Was: College of Information Technology and Engineering

College of Information Technology and Engineering
ADVISER’S RECOMMENDATION SHEET
This Capstone Project Proposal Entitled
Enterprise Information Management System (EIMS)
By:
Fulgencio, Rey John
Colanggo, John Best Henrich
Luna, King Cedrick
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And submitted in partial fulfilment of the requirements of the
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Bachelor of Science in Information Technology degree has been examined
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and is recommended for acceptance and approval
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John Michael Legaspi

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Capstone Project Adviser

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Sept 2020
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Phinma Araullo University
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Table of Contents
Chapter 1
1.0 Introduction
1.1 Project Context
1.2 Purpose and Description
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1.3 Statement of the Problem
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1.4 Objectives
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1.4.1 General Objectives
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1.4.2 Specific Objectives
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1.5 Scope and Limitations
1.6 Significance of the project
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1.7 Definition of Terms

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1.8 Conceptual Framework
Chapter 2
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2.0 Review of Related Literature/Studies

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2.1 Technical Background
Chapter3
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3.0 Methodology , Results and Discussion
Chapter 1
Introduction and Background of the Study
1.1 Project Context
The purpose of this project is to provide a business solution for managing sales, inventory,
customer record and online orders. In this project the business staffs need to login with their account
to make sure the staff is authorized in making transaction with the customers. The existing process is
not secured and cannot maintain proper information about the sales, inventory, customer records
and orders. Some of their transaction history is being loss that causes lacked of information for the
sales.
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We extremely suggest using Enterprise Information Management System (EIMS) to track sales,
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inventory, manage customer records and online orders properly with much greater accuracy. By
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logging in with their account it helps the owner of the business to monitor the sales transaction and
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product inventory, with the use of barcode scanner they can easily restock and add new products as
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well as doing fast transactions in cashier terminal.
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1.2 Purpose and Description

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The Enterprise Information Management System (EIMS) is a web-based system project use to
simultaneously manage the sales, inventory, customer record and online orders for JM General Lube
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Oil Centre. In this project the authorized personnel of the company need to log to their account to do
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any transactions in sales and restocking of products. The system can provide an accurate report of
the sales and inventory which is very important for the owner of business. The administrator can see
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all the transactions done by the staffs online even he/she is not at physical store.
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1.3 Statement of the Problem
1.3.1 General Problem
The enterprise JM General Lube Oil Centre is experiencing a problem in manually making of
sales invoice, inventorying, losing of sales receipt, inaccurate reports, sometimes human error in
computing product prices for invoice, and can’t operate normally because of the pandemic.
1.3.2 Specific Problems
1. Loss of important receipt transactions.
2. Loss of product records.
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3. The owner can’t monitor every transaction done in store when he/she is not in physical
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4. Consumes time in inventory section placing products and stocks.
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1.4 Objectives
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1.4.1 General Objective
This study aims to help JM General Oil Lube Centre to track and manage sales, inventory,
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customer and orders online by developing a system that will cope the current problems and needs of
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the enterprise that will enhance the company’s operations. It also monitors customer and credit
records It maintains all the details regarding the credit records of the customer by period that will
establish the improvement in managing customer records.
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1.4.2 Specific Objectives
1. Create a system that will save every transaction.
2. Create a system that will save every product information.
3. Monitor every transaction even the owner is not in physical store.
4. Develop a system that may lessen time in restocking or adding new product.
1.5 Scope and Limitation
1.5.1 Scope
1. The system has database that saves records.
2. The system can generate sales invoice.
3. The barcode can use to punch a product.
4. The barcode can use to restock a product.
5. The admin can monitor sales transaction, inventory, online orders and customer records.
6. The admin can add, edit and remove product and customer record.
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7. The system can generate sales and inventory report (daily, weekly, quarterly and annually)
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1.5.2 Limitation
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1. The project cannot operate without the use of electricity.
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2. The system won’t work without internet.
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3. The system doesn’t accept credit cards and online payment transactions.
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4. The system cannot notify the customer of the arrival of the product because it can be
delayed by the use of third-party delivery service like (LBC, JRS Express) etc.
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1.5 Significance of the Project

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Business – the system will help to enhance and improve JM General Lube Oil Centre when it comes
to tracking sales, managing product inventory, customer record and online orders. The system will
secure all the records, they’ll have an accurate detailed and organize records.
Owner – the system will help the owner to track and manage every transaction in store, the owner
can access all the features of the system.
Customers – have the benefits of having an accurate printed receipt right after purchasing an item.
Proponents - through the study the proponents will enhance their skills in Capstone which is vital for
the future IT professionals. To make a system that will enhance the proponent’s skills in programming
and to make suitable system for the company that they chose.
Future Researchers - The study will serve as a guide for the students or researchers who are also
conducting similar. The study will also give them the ideas and hints in what kind of the system the
future researchers will plan to make.
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Chapter 2
Review of Related Studies
2.1 Foreign Related Studies
Inventory Management System
According to Shanker (2013)
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The difference between manual and computerized system is speed. The processed data can
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minimize errors and increases efficiency. The data inputted can easily be summarized in just a few
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seconds.
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While the manual computing with paper and pencil or ball penis cheaper than a computerized sales
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system, which requires a machine and system software. Other expensed associated with computer
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process include training and program maintenance.
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Inventory System
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Jonas Claymore (2012)
The cost-effective and highly innovative inventory management system gives you instant access to
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stock levels, allows timely orders and zero waste of time. Get real-time reports what the inventory
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system does is to allow you purchase supplies based on the most current order data record.
This minimizes overstocking and at the same time, frees up resources for more urgent needs. The
Inventory Ordering System gives you better control over your supply chain, affording you the amenity
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of being capable to place orders online or via SMS.

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And because the systems automatically produce inventory and sales reports, your workers will have
less paperwork to file and more time to focus on operations. For superlative businesses with
franchise activities, this user-friendly inventory management system can be customized for any multi-
site such as company, commissary, or warehouse backend.
2.2 Local Related Studies
Sales and Inventory System
De Alday Espino Ragudo (2010)
Computerized Sales and Inventory system for Ramon Trading. The replacement of manual system
with the proposed system provided more efficient and accurate processing of the transaction. The
system is reliable, eliminates errors and inaccurate information, and provided valuable reports with
integrity.
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Sales and Inventory System
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Navarro (2012)
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Computer is general purpose device which can be programmed to carry out the finite set arithmetic
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or local operation, the computer has a big role in our nation today because of technology. Wherever
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you go, computer exists, especially in business it makes the procedure easy and source by
programming the manual system into a computerized system. The role of technology in our life today
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has a big impact.

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2.3 Synthesis
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The Foreign and Local related studies, have a similar conceptualization of how management
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system and technology effectively in the project. The mentioned related studies also both provide
solutions for the management of sales and security of the information. The first mentioned study
helps the group project the purpose and importance between manual and efficient computerized
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system. The second mentioned study helps the group to know the importance of a computer in
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solving arithmetic or local operations.
2.4 Technical Feasibility Component
Enterprise Information Management System is being developed by use of the following hardware
and software platforms:
SOFTWARE:
MySQL - MySQL is an open source relational database management system (RDBMS) based on
Structured Query Language. MySQL runs on virtually all platforms, most often associated with web-
based applications.
PHP - is a widely-used open source general purpose scripting language that is especially suited for
web development and can be embedded into HTML.
CSS - CSS is used for designing any webpage to make it more presentable to the user.
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Xampp - is a software distribution which provides the Apache web server, MySQL database, Php and
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Perl all in one package
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HARDWARE:
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Printer - Serve as the barcode copy of documents. Thermal printers are also known as receipt
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printers, they're what you get when you go to the ATM or grocery store. Now you can embed a little
printer of your own into an enclosure.
Barcode Scanner - is an optical scanner that can read printed barcodes, decode the data contained in
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the barcode and send the data to a computer.

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Barcode Printer – A computer printer designed to print barcode labels for products and packages
that require a uniform product code (UPC), an international article number (EAN), or codes used in
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accounting, mailing or any other purpose.

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PC- A personal computer (PC) is a multi-purpose computer whose size, capabilities, and price make
it feasible for individual use. Personal computers are intended to be operated directly by an end
user, rather than by a computer expert or technician.
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College of Information Technology and Engineering

ADVISER’S RECOMMENDATION SHEET

This Capstone Project Proposal Entitled

Enterprise Information Management System (EIMS)

Fulgencio, Rey John

Colanggo, John Best Henrich

Luna, King Cedrick

John Michael Legaspi

Capstone Project Adviser

Phinma Araullo University

1.7 Definition of Terms

1.8 Conceptual Framework

2.0 Review of Related Literature/Studies

2.1 Technical Background

3.0 Methodology , Results and Discussion

Introduction and Background of the Study

1.1 Project Context

1.2 Purpose and Description

1.3 Statement of the Problem

1.3.1 General Problem

1.3.2 Specific Problems

1. Loss of important receipt transactions.

2. Loss of product records.

1.4.1 General Objective

1.4.2 Specific Objectives

1. Create a system that will save every transaction.

2. Create a system that will save every product information.

3. Monitor every transaction even the owner is not in physical store.

1.5 Scope and Limitation

1. The system has database that saves records.

2. The system can generate sales invoice.

3. The barcode can use to punch a product.

4. The barcode can use to restock a product.

1.5 Significance of the Project

Review of Related Studies

2.1 Foreign Related Studies

Inventory Management System

According to Shanker (2013)

Jonas Claymore (2012)

of being capable to place orders online or via SMS.

2.2 Local Related Studies

Sales and Inventory System

De Alday Espino Ragudo (2010)

has a big impact.

solving arithmetic or local operations.

2.4 Technical Feasibility Component

the barcode and send the data to a computer.

accounting, mailing or any other purpose.

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