Subtotal

Total several row of related data togather by automatically inserting subtotal and total for the selected
cell.

How to Use Subtotal

1. 1st create the matter like as:-

A B
1 Course Name Fee
2 DCA 5000
3 ADCA 6000
4 TALLY 4500
5 JAVA 3500
6 CCC 3000
7 DCA 5000
8 ADCA 6000
9 O LEVEL 14000
10 CCC 3000
11 DCA 5000
12 O LEVEL 14000
13 CCC 3000
14 JAVA 3500
2. Then select the all data examt heading .

3. Then click on “Data Tab”.

4. Go to sort & filter group.

A
5. Then click on (Assending)
Z

A B
1 Course Name Fee
2 ADCA 6000
3 ADCA 6000
4 CCC 3000
5 CCC 3000
 6 CCC 3000
7 DCA 5000
8 DCA 5000
9 DCA 5000
10 JAVA 3500
11 JAVA 3500
12 O LEVEL 14000
13 O LEVEL 14000
14 TALLY 4500

6. Again select the all data include heading.

7. Then click on “Data Tab”.
8. Go to “Outline Group”.
9. Then click on subtotal.

10. Finally click on “OK” button.

Remove Duplicates:- Delete duplicates value enter in cell.

How to Remove Duplicates Value:-

A 1. Select the range where you want to remove the duplicate value.
1 20 2. Then click on “Data Tab”.
2 40
3 60 3. Go to “Data Tool”.
4 20 4. Then click on remove duplicate .
5 40
6 50 5. Then select the column.
7 20 6. Finally click on “Ok” button.
8 50
 Data Validation:-
worksheet that you create users will enter to get the desirel calculation and result. Ensuring
valid data entry is an important task. You may want to restrict data enrty to acertain range of
data , limit choice by using a list or make sure that only positive whole member are intered
providing immdiate help to instruct help and clear message when invalid data is intered is also
assential to make the data entry experence go smothing.
How to Use Data Validation:-
1. Select the range where you want to use data validation.
2. Then click on “Data Tab”.
3. Go to “Data tool Group”.
4. The click on “Data Validation”.

Data Sorting
If you want to sort the data in Assending Order. When we can use short option .
How to Use Sort :-
1.First creat the matter like as.
A B
1 Aman CCC
2 Ram DCA
3 Sohan ADCA
4 Mohan JAVA
5 Rohan O LEVEL
6 Sandeep DTP
 7 Deepak TALLY

2. Then select the all matter .

3. Then click on “Data Tab”.
4. Go to sort and filter group.
5. Then click on sort .

6. Finally click on “OK” button.

Formula Auditing
Trace Precedents Show Formula
Trace Dependets Error Checking
Remove Error Evaluate Formula

Filter

Auto Filter Advance Filter

1.Auto Filter :- Using auto filter to filter data is a quick and easy way to find and work with a
subset of data in range of cells or table column .
How to Use Auto Filter:-

1. Create a table like as

A B C
1 Name Cource Fee
2 Mohan CCC 3000
3 Sohan DCA 5000
4 Ram CCC 3000
5 Shyam ADCA 6000
6 Rohan DCA 5000
7 Ragini Tally 4500
8 Sandeep DTP 4500
9 Kunal Tally 4500
2. Then select the all matter .

3. Then clic on “Data Tab”.

4. Go to sort and filter group.

5. Then click on fliter.

2. Avance Filter:-

Criteria1 Criteria2

And OR

And: A B C
1 Name Cource Fee
2 Mohan CCC 2500
3 Sohan DCA 4800
4 Ram ADCA 6500
5 Shyam Tally 4500
6 Sita DTP 4500
7 Geeta O Level 14000
8 Shalini DCA 4800
9 Mohini ADCA 6500
10 Ragini DCA 4800
 Goal Seek

Goal seek is a process of calculating a value by performing. What if analysis on a given set of
value.

How to Use Goal Seek:-

1. 1st creat the matterlike as.

A B C D E
1 Basic Salary TA@40% DA@10% HRA@12% Gross Salary
2 20000 =A2*4% =A2*10% =A2*12% =Sum(A2:D2)
2. Then select the result value(E2).
3. Then click on “Data Tab”.
4. Go to “Data Tool”, group.
5. Then click on “What If Analysis”.
6. Then click on “Goal Seek”.

7. Then fill the value of two value.

8. Finally click on “OK” button.

Scenario Manager

Scenario manager in exel can be the tool of choice when you have multiple varriable and you
want to see the effect on the final result when thoese varriable change

How to use scenario

1. 1st create the matter like as

A B C D
1 Principle A/M Rate Year Simple intrest
2 6000 4 4 =A2*B2*C2/100

If you want to know input value then find the result value, we have two

used scenario

2. Then select the A2,B2,C2 cell

3. Then click on data tab

4. Go to data tools grp

5. Then click on what if Analysis

6. Then click on scenario manager

7. then type the name of the scenario “Ram”

8. Then click on add button

9. Then click on add button

10. Then type name of the scenario

Scenario Manager ? X
 Enter value for each of the changing cell
$A2$ 10000
$B2$ 6%
$C2$ 4

Add Ok Cancel
11. Then click on ”OK” button.

12. Then click on “Summary”

13. Then click on “Scenario Manager”

14. Finally click on “OK” button.

Freeze Pane

Excel freeze pane feature solve this problem by latting you look specific Row.

So they are always visual when you scroll to keep on area of a work sheet visual white you
scroll to another area of the worksheet.

How to Use Freeze Pane:

1. Click on view tab.

2. Go to “Window Group”.

3. Then click on “Freeze Pane”.

Freeze Pane

Freeze Row

Freeze Column

Comment
If you want to add a additional information into the all then we can use comment option.

How to Add Comment:-

1. Click on cell where you want to add comment.

2. Then click on “Review Tab”.

3. Go to “Comment Group”.

4. Then click on “Comment”.

5. Then Type the Comment that you want.

Chart

The graphical reprentation of data is know as chart

How to use chart

1st create metter like as

A B C D
1 Name Cource Fee Duration
2 Ram CCC 2500 3M
3 Shyam DCA 5000 12M
4 Mohan ADCA 6000 18M
5 Sohan TALLY 4500 6M
6 Seeta DTP 4000 3M
7 Geeta O LEVEL 14000 1Y
8 Kavya TALLY 4500 6M
9 Ragini AUTO CAD 4000 1.5M
10 Shalini ADCA 6000 12M
2. Then select the data

3. Then click on insert tab

4. Go to illustration group

5. Then click on chart

6. There are money type of chart appear like as

 Column chart
 Bubble chart
 Square Chart
 daughtnet Chart
 Reader Chart
 Pie Chart
 Bar Chart
 Sector Chart
 Area Chart
 Line Chart
7. Select one of them
8. Finally click on ok botton .

Cell Refrence
The address of cell is known as cell reference
Cell reference refer to the value of a different cell . A cell refence can be used as a
variable in a formula
The cell reference appear as a simple mentation of the refered cell affear on equal sign.

Type of cell Reference

1. Relative cell reference C2+C4
2. Absolute cell reference $C$1+$D$2 (F4)
3. Mixed cell reference C$3+$C5

MS Excel
M.S excel 2007 is an application sheet of micnesoft office .M.S excel is a software
programe product by micnesoft that allowed to user to organized, format and
calculate data which the use of formula using a spresd sheet system.
This software is a part of M.S office, Excel is a commercial spread sheet application
produce and distributed by microsoft.
What is Spread Sheet:-
Spread sheet is a piece of paper or a computer programe used for accounting and
recording data using Row and Column into .Which information can be entered spread
are an assential bussiness and accounting tool.
“A spread sheet in M.S excel is basically a worksheet which is diveded into row and
column to store data related to bussiness.”
An M.S excel spread sheet is made up of three thing.
 Row
 Column
 Cell

M.S Excel 2007 Provided Following Feature

1. It has a great of column and row into which you enter data.
Like as:- Number,Text,Simple.................etc.
2. It can perform mathematical and logical calculation and then show the result.
3. Ypou can change the content.
4. It you change the number that is used in formula then result will be
autometically.
5 You can cusyomize a appearance of text.
Note:- The 1st spread sheet available was visible which was the part visicols latus
1-2-3 (1st spread sheet)
Basic Spread Sheet Terminology
1. Column:- The vertical line is known as column in M.S Excel. In a MS excel
2007 total column is 16384(XFD).
The 1st column is denoted “A” & 2end Column”B” 3rd “C”..............last column
denoted “XFD”.
2. Row:- The horizontal line is known as Row.
Total row in MS excel 2007 is “1048576”.
3. Cell:- Cell is the combination of Row and Column. Any data that you want to
enter into a worksheet must be placed in a cell.
Note- B12 is cell where B= Column and 12= Row.
Worksheet:- A worksheet is a collection of many worksheet. You can store
information in aorganize manner.
A single workbook by default aworkbook open with 3 worksheet and user can
open maximum of 255.
worksheet:- A worksheet is sheet ,ade up of row and column. It is used for
plannig a project or financial document of an organazation.
Formula:- A formula or equation though perform calculation of value in your
worksheet.
A formula always benging with = sign.
As:- = 10+8 = 18
Function:- Function is a predefind formula available in MS excel . Function is a
oredefined formula that perform calculation using specific value in a particular
order.
Example:- Sum, MAx, Min, SQRT.................etc.
How to Convert Column From ABC to 1,2,3
1. Click on “Office button”.
2. Then Click on “Excel Option”.
3. Then click on “Formula”.
4. Then check mark on “R1C1” reference style.
5. Finally click on “OK” button.
How to Move in Sheet
Ctrl+Down Arrow - Go down of the sheet.
Ctrl+Up Arrow - Go up of the sheet.
Ctrl+Right Arrow - Go right of the sheet.
Ctrl+Left Arrow - Go left of the sheet.
Ctrl+Home Arrow – Home cell (A1).
Remane Sheet:- If you want to chnage the name of the sheet then we can use
rename sheet option.
How to Rename Sheet:-
1. Right click on Sheet that you want to rename.
2. Then click on Rename.
3. Then type the nmae of the sheet.
4. Finally press enter button..
OR
1. selecyt the sheet that you want to rename.
2. Then click on “Home Tab”.
3. Then click on “Formate”
4. Then click on Reanme sheet.
5. Finally press enter button.
OR
1. Double click on the sheet that you want to rename.
2. Then type the name of sheet.
3. FInally press enter button.
Hide sheet:- If you want to hide the sheet then we can use hide sheet option.
1. Right click on sheet that you want to hide.
2. Then click o hide sheet.
OR
1. select the sheet that you want to hide.
2. Then click on “Home Tab”.
3. Go to Cell Group.
4. Then click on “Formate Group”.
5. Then Click on Hide and Unhide .
6. Finally cilck on Hide Sheet.
Unhide Sheet:- If you want to Unhide the sheet then we can use unhide option.
1. Right click on Other sheet.
2. Then click on Unhide.

Hide Sheet
Sheet1
Sheet2
Ok Cancel
3. Then select the sheet taht you want to unhide.
4 Finally click on “Ok” button.
Sheet Color:- If you want to fill the color in sheet then we can use fill color.
1.Right click on sheet where you want to fill the color.
2.then click on fill color.
3.Then select color that you want.
OR
1. Click on sheet where you want to fill the color.
 2. Then click on home tab.
3. Go to cells group.
4. Then click on formate.
5. Then click on fill color.
6. Then select the color that you want.
Insert Sheet If youn want to in insert sheet then we can use insert sheet option.
1. Press”Shift+F11”.
OR
1. Then click on “Home Tab”.
2. Go to cell Group

3. Finally cilck on insert sheet.

Delete Sheet If you want to delete sheet then we can use delete sheet optin.

1. Right click on sheet that you want to delete.

2. Finallly click on delete.

OR

1. Click on sheet that you want to delete.

2. Then click on “Home Tab”.

3. Go to “Cell Group”.

4. Then click on “Delete Sheet”.

5. Finally click on “Delete Sheet”.

Hide Column:- If you want to hide the column then we can use hide column option.

1. Right click on “Column” that youn want to hide.

2. Then click on “Hide”.

OR

1. Click on Column that you want to hide.

2. Then click on home tab.

3. Go to “Cell Group”.

4. Then click on “Format froup”.

5. Then click on hide and unhude .

6. Finally click on “Hide Column”.

Unhide Column:- If you want yo unhide the column then we can use unhide column option.

1. Select between two column where your column heading.

2. Then right cilck on column.

3. Finally click on “Unhide Column”.

OR

1. Select between to column where you want column heading.

2. Then click on “Home Tab”.

3. Go to “Cell Group”.

4. Then click on “Format”

5. Then click on Hide & Unhide.

6. Finally click on “Unhide column”.

Insert Column:- If youn want to inserty the column then we can use insert option.

1. Select the last column where you want to insert the column.

2. The right click on column.

3. Finally click on insert.

OR

1. Select the last column where you wnat to insert the column.
2.Then click on “Home Tab”.

3. Go to “Cell group”.

4. Then click on insert .

5. Finally click on insert column.

Delete Column:- If you want to delete the unuseble column then we can use delete column
option.

1. select the colum that you want to delete .

2. Then right click on column.

3. Finally click on delete option.

OR

1. Select the column that you want to delete.

2. then clcik on “Home Tab”.

3. Go to “Cell group”.

4. Then click on “Delete”

5. Finally cilck delete sheet column.

Hide Row:- If you want to hide the row then we can use hide option.

1. Click the row that you want to hide.

2. Then click on Row.

3. Finally click on Hide Row.

OR

1. Select the colomn that you wnat to hide.

2. Then click on “Home Tab”.

3. Go “Cell group”.

4. Then click on “Format”.

5. Then click on “Hide and Unhide”.

6. finallay click on Hide Option.

Unhide Row:- If you want to unhide the row then we can use unhide option.

1.Select between two row where your row hidden.

2.Then right click on row.

3.Finilly click on unhide.

OR

1.Select between two row where your row hidden .

2.Then click on “Home”tab.

3.Go to cell group.

4.Then click on formate.

5.Then click on hide and unhide.

6.Finally click on unhide row.

Insert Row:- If you want to insert the row then we can use insert row option.

1. Select the last row that you select the want to insert row.

2. Right click on row.

3. finally click on insert.

OR

1. Select the last row where you want to insert the row.

2. Then click on “Home Tab”.

3. Go to cell group.

4. Then click on insert.

5. Finally click on insert row.

Delete Row:- . If you want to detele the row then we can use delete option.

1. Select the Row if you want to delete .

2. Then right click on row.
3. Finally click on detele row.
OR
1. Select the row that you want to delete.
2. Then click on “Home tab”.
3. Go to cell group.
4. Than click on delete.
5. Finally click on delete row.
Custom List:- Custom list is a feature available in Ms excel. A custom list in excel is very
hendy to fill a range of a cell with your on personal details.
How to Use Custom List:.
1. Click on “Office Button”.
2. Then click on “Excel Option”.
3. Then click on Edit custom list.
4. A custom list box will be open.
5. Then type the list entries.
6. Then click on “Add button”.
7. Finally click on “OK” button.
Fill Series:- If you want to fill the traditional number. Then we can use fill series option.
Type of Fill Series:-
1.Linear Series:-
2,4,6,8,10,12,14,16,18,20,22,24,26,28,30.
1,3,5,7,9,11,13,15,17,19,21,23,25,27,29.
1,4,7,10,13,16,19,22,25,28,31,34,37,40.
1,5,9,13,17,21,25,29,33,37,41,45,49,53.
2. Growth Series:-
2,4,16,256...................
3. Date Series:-
Day:- 01/04/2019, 02/04/2019, 03/04/2019,
Month:- 01/042019, 01/05/2019, 01/06/2019.
Year:- 01/04/2019, 01/04/2020, 01/04/2021.
Weekday:- 01/04/2019, 08/04/2019, 15/04/2019.
How to Use Fill Series:-
1. Select the cel, where you want to insert the fill series.
2. Then click on “Home tab”.
3. Gom to Edit Group”.
4. Then click on fill

Conditional Formating:- Conditional formating is based on given condition. If the given

condition will be match then your dat will format.
How to Use Conditional Formating
1. 1st creat tha data like as:-

A B C D E F
1 Name Physics chemisrty Maths Hindi English
2 Mohan 60 30 60 70 40
3 Sohan 50 35 70 72 60
4 Rohan 40 92 71 82 50
5 Shyam 35 64 85 64 85
6 Sandeep 61 52 86 73 89
7 Suraj 71 64 70 63 72
8 Aman 87 80 82 83 62
9 Deepak 76 70 92 21 68
10 Sonu 90 31 98 92 70
(i)It the all student physics number is graeter than 80 thrn number = “Red”
(ii) It the all student chemistry number is less than 50 then number = “Yellow”
(iii) if the all student in maths is = 70 then number = (“green”)
(iv) if the all student in hindi between 60 and 70 then number = (“Blue”)
2. then select the data
3. Then click on home tab .
4. Go to formating group
5. Then click on conditional formating
6. The conditional formating window will be open

Highlights Cell Rule

Top Button Rules
Data Bars
Colour Scale
Icons Set

Highlights Cell Rules

Than Greater
Less Than
between
Equal to
Text Data contain
A Date
A Doublicate value
Top/Button Rule
Top 10 Item
Top 10%
Button 10 item
Button 10%