Synergy’20

Veracity Technology...

SUB-COMPONENT – venue and location

NAME – Yeshmi Thamashi
STUDENT ID – KAYTB192
TEAM NUMBER – D
DATE PREPARED – 1ST December 2020

Contents
Introduction………………………………………………………………………3
Work Breakdown Structure(WBS) .……………………………………4
Project Charter………………………………………………………………….5
Preliminary Effort Estimation…………………………………………….6
Preliminary Budget……………………………………………………………7
Action Plan………………………………………………………………………..8
Gantt chart for ‘Action Plan. ……………………………………………..9
Conclusion……………………………………………………………………….10
References……………………………………………………………………….11
Appendices……………………………………………............................12

Introduction

Veracity technologies wanted our project management team (6 members) to

organize an event for the employees of veracity technology. This in turn will
make the employees more motivated and develop new skills set. Our team has
intended to organize an award ceremony which will recognize all the hard-
working employees of veracity and awarding them for what they have done to
make their business a success, initially sending a message to those that did not
receive an award, to work hard to gain and to be appreciated. Event will be
held from 02nd December 2020 to 10th February 2021.
There are six subcomponents in the event they are food and beverage, travel,
award, decoration, venue and Entertainment. My subcomponent is venue and
location this document contains all the information regarding venue.
This document contains the WBS (work brake down structure), project chatter,
effort estimation, budget, action plan and the Gantt chart.

Work Breakdown Structure (WBS)

 Synergy’20
Synergy’20

(2)Food
(2)Foodand
and (3)venue
(3)venueand
and
(1)entertainment
(1)entertainment location (4)decoration
(4)decoration
beverage
beverage location

(3.1)
(3.1)Convenient
Convenient
location
locationfor
for
everyone
everyone

(3.2)
(3.2)search
searchfor
for
Venues
Venueswith
with50pax
50pax
capacity
capacity

(3.3)
(3.3)Location
Locationoutoutof ofthe
the
red
redzones
zonesinin
InIncoVID19
coVID19

(3.4)
(3.4)Get
Getprice
price
quotations
quotationsfrom
fromthe
thelist
list
above
above

((3.5)
3.5)Get
Getapproval
approvalfrom
from
the
the Team andReserve
Team and Reservethe
the
Venue
Venue

Project charter
Project Charter
Project Title Synergy’20
Project Start Date 02nd December 2020 Project End Date 10th February 2021

Project Manager Team D Project Sponsor Veracity Technology

Project Context / Background

Our aim is to organize a awards ceremony for Veracity Technology along with a sit-down dinner which would be
a formal event which would be held indoor as a token of appreciation with the annual awards for the employees
of Veracity for their hard work and dedication shown throughout the year. This event will also build stronger
bond between the employees. Finally Thanking all those who worked hard for the betterment of the company
appreciating their efforts for those who will be leaving soon.

Project Purpose / Business Justification Why is the project being undertaken? Describe the need this project addresses.

The main purpose of the project is to appreciate the employees for their dedication and hard work throughout
the year and appreciate those who plan to leave the company for their efforts.

Project Scope List what the project will address Scope Exclusions List what will not be covered by project

 Food and Beverages

 Travel
 Sparkling location to satisfy the guest  Awards
 Follow the Health guidelines  Venues
 Entertainment
 Decoration

Goals / Objectives Describe the measurable outcomes of the project, e.g., reduce cost by xxxx

1. Employee Motivation
2. Employee Satisfaction
3. Employee bonding

Constraints List conditions that may limit options for resources, Dependencies Will success depend on other parties? Is there
personnel, or schedule something that needs to happen before project can be completed?

1. Budget 1. Coordination of all the divided sub parties to make

2. Time schedule to complete the tasks the event a success
3. Decrease and increase of passengers 2. To get the awards needed on time as scheduled
3. Approval from the Ministry of Health for the
organization of the event
Key Risks and Issues Problems that may cause project to fail Assumptions Conditions you are relying to achieve goals

1. Ministry of Health imposing a curfew due to 1. Everyone responds back on time as scheduled on
COVID19 the timeline
2. The venue, cutleries to be cleaned according to 2. Expecting Good weather throughout the day for a
the health regulations. smooth arrangement of the event
Project Budget Main expenses and/or total budget

Project Milestones Significant targets Target Date Actual Date

1. Finalize the location 03/12/2020 06/12/2020
2. Confirm the number of attendees
3. Make the payment for sanitizer 10/12/2020 14/12/2020
4. Make 50% of the payment to the venue
16/12/2020 19/12/2020
5. Make the balance payment
20/12/2020 23/12/2020

03/02/2021 05/02/2021

Key Stakeholders

Name / organization How affected / involved

 Employees  Increase in efficiency of work and team work in

 Suppliers employees of Veracity
 Veracity Technologies  Recognition of all the suppliers and sponsors of the
 Sponsors event

Approval Signatures

[Name], Project Client [Name], Project Sponsor [Name], Project Manager

Effort estimation
Budget template
Action plan
N Action / task Related WBS Proposed Target End Notes / Special
o item no Start Date date resources required
1. • Convenient location for 3.1 December December
everyone 1st week 2nd week

2. • search for Indoor Venues 3.2 December December

with 50pax 2nd week 3rd week

3. • Location out of the red 3.3 December December

zones in 4th week
3rd week
In COVID19
4. • Get price quotations 3.4 December December
from the list above
4th week 5th week

5. • Get approval from the 3.5 December January

Team and Reserve the
5th week 1st week
Venue

Gantt chart
Conclusion
In conclusion, this project is a team bonding session for Veracity Employees that which will be held
on the 10th February 2020.

This will be organized by our project management team where we have divided the event into 6 sub
components equally.

I think this event would be great success which would bring together all the employees and even our
team members.

References
https://www.booking.com/country/lk.en.html?
aid=1610687;label=lk-
JEPwfUfBYcS3mg*fI_h81AS438058935550:pl:ta:p1:p2:ac:ap:neg:fi:tik
wd-
311675701577:lp1009919:li:dec:dm:ppccp=UmFuZG9tSVYkc2RlIyh9Y
fpWGnRw6lOGgfEoJVv7zYo;ws=&gclid=Cj0KCQiAifz-
BRDjARIsAEElyGL6KYddtHTm4eU9Pl9VYF-
bMUJLbWskJVZoafPaEWX6uf6PsO03Ha4aAiz4EALw_wcB

Appendices
Please refer the below 1 appendices’ WBS (work brake down structure)

WBS yeshmi.docx

Please refer the below 2 appendices Project chatter

Project_Charter_Yes
hmi.docx

Please refer the below 3 appendices effort estimation

Preliminary_Effort_E
stimation_template_v2.0.xlsx 2 (1).xls (1).xlsx

Please refer the below 4 appendices budget template

Preliminary Budget
template v2.0 (3).xlsx

Please refer the below 5 appendices action plan

Preliminary Budget
template v2.0 (3).xlsx

Please refer the below 6 appendices action plan

Action Plan
template v0.8 (1) (3).docx

Please refer the below 7 appendices Gantt chart

 gannt.xlsx

Permission proceed
__________________________ (client name) wishes to proceed with the
project as detailed in this report.

________________________ _______________
Client signature Date

________________________ _______________
Project Manager signature Date