GANTT CHART

Activity Tasks Start Period End Period Progress

Planning phase
Identify Working committees for seminar 8/25/21 8/28/21
Formulation of the survey and communicate 8/20/21 8/21/21
with respective Section of audience
Approval and distribution of survey 8/21/21 8/24/21
Prioritization & Discussion of survey topic 8/24/21 8/25/21
results
Develop Event Concept 8/27/21 8/28/21
Develop Working Title and Theme 8/28/21 8/29/21
Formulate objectives for the seminar 9/1/21 9/9/21
Develop Project Proposal 9/16/21 9/17/21
Develop Budget Proposal 9/14/21 9/17/21
Formulate program of activity 9/10/21 9/10/21
Search for the suitable guest speaker 8/27/21 9/13/21
Project proposal approval 9/14/21 9/14/21
Organizing Phase – Creatives & Marketing
Develop communication letter for the guest 9/5/21 9/8/21
speaker
Invitation & Letterhead Design 9/11/21 9/16/21
Posters 9/11/21 9/20/21
Power point design 10/15/21 10/17/21
Organizing Phase – Finance
Purchasing of access to MS Teams services 9/10/21 9/12/21
Fund collection 10/8/21 10/20/21
Purchasing of Token or Honorarium 10/20/21 10/20/21
Organizing Phase – Program
Weekly meetings 8/27/21 11/26/21
Communicate with Facilitator 8/25/21 11/17/21
Coordinate focused content of guest speaker to 10/15/21 10/20/21
the Activity training design
Formulation of Script for the Masters of 10/17/21 10/21/21
Ceremony
Formulate outline and content of Power point 10/15/21 10/25/21
Organizing Phase – Technical
Preparation of MS Teams features 8/22/21 8/25/21
Develop back-up activity presentation for 9/13/21 9/20/21
technical issues
Review presentation content 10/26/21 10/27/21
Organizing Phase – Attendees Engagement Post-event & Monitoring
Listing of attendee’s email and full name 10/15/21 10/16/21
Distribution of Invitation, Pre-Registration, & 11/5/21 11/15/21
Evaluation
 Certificate of Participation for Attendees 11/20/21 11/25/21
Certificate of Appreciation for Guest Speaker 11/20/21 11/21/21
Working Phase
Tech run/run-throughs 11/11/21 11/11/21
Cue-to-cue rehearsals 11/13/21 11/15/21
Event Registration 11/17/21 11/17/21
Event Completion 11/17/21 11/17/21
Post-working
Minutes of the Meeting 11/20/21 11/21/21
Attendance documentation 11/17/21 11/18/21
Photo documentation 11/17/21 11/18/21
Distribution of Honorarium to guest speaker 11/18/21 11/20/21
Post-event evaluation 11/18/21 11/21/21
Interpretation and Analysis 11/25/21 11/28/21
Overall documentation 11/20/21 11/30/21