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Database maintenance helps keep the inner workings of Microsoft SQL Server
Incident
and the Microsoft Dynamics GP databases running at their peak level. We
Existing Dynamics customers on
recommend that you use the following SQL Server maintenance procedures: support plan can use their
CustomerSource login credentials to
create a new managed support
• Use database consistency check commands incident.

• Update statistics
Open an Incident
• Recompile stored procedures

We recommend that you perform these maintenance procedures weekly for the DYNAMICS Recommended Articles
database and all company databases. However, you can vary this frequency based on your List of the Functions that
environment and the activity each database receives. We also recommend that you stagger these You can Use for
maintenance procedures throughout the week to handle lots of data. Calculations in SmartList
Builder, Excel Report
Note Before you follow the instructions in this article, make sure that you have a complete backup Builder, Navigation List
Builder, and Extender in
copy of the database that you can restore if a problem occurs.
Microsoft Dynamics GP
How-To Articles
Database consistency check commands
How to Setup an ODBC
You can run database consistency check (DBCC) commands manually with SQL Server through SQL Data Source on Microsoft
Query Analyzer or SQL Server Management Studio. To do this, follow these steps: SQL Server for Microsoft
Dynamics GP
How-To Articles
1. If you use Microsoft SQL Server 2000, click Start, point to Programs, point to Microsoft SQL
Server, and then click Query Analyzer. How to Display More Than
Four Line Item Comments
in the "SOP Blank Invoice
If you use Microsoft SQL Server 2005 or 2008, click Start, point to Programs, point to Microsoft Form" Report in Sales
Order Processing in
SQL Server 2005 or Microsoft SQL Server 2008, and then click SQL Server Management
Microsoft Dynamics GP
Studio. How-To Articles

2. In SQL Query Analyzer or SQL Server Management Studio, run one or more of the following
DBCC commands:
• DBCC CHECKCATALOG (DBNAME)
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When you use this statement, replace DBNAME with the name of your database, such as
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Note DBCC CHECKCATALOG is included in DBCC CHECKDB for Microsoft SQL Server 2005 or
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• DBCC CHECKDB (DBNAME) Training News

When you use this statement, replace DBNAME with the name of your database, such as
DYNAMICS.

You can schedule this command within SQL Server Enterprise Manager or SQL Server
Management Studio so that the maintenance process runs automatically.
• DBCC DBREINDEX (TableName)
When you use this statement, replace TableName with the name of the table, such as
GL00100.

The DBCC DBREINDEX command can also be executed manually against all tables at the
same time by using the Reindex.sql script. You can find the Reindex.sql script in the default
path for Microsoft Dynamics GP as C:\Program Files\Microsoft Dynamics\GP\SQL\Utility\0
folder.

You can also schedule this command within SQL Server Enterprise Manager or SQL Server
Management Studio so that the maintenance process runs automatically.

Update Statistics
There are several ways for you to run the update statistics procedure.

• You can update statistics by running the UpdatSta.sql script with Microsoft SQL Server by using
SQL Query Analyzer or SQL Server Management Studio. You can find the UpdatSta.sql script in
the default path for Microsoft Dynamics GP as C:\Program Files\Microsoft
Dynamics\GP\SQL\Utility\0 folder.
• You can run the update statistics process within Microsoft Dynamics GP. To do this, follow these
steps:
• On the File menu, point to Maintenance, and then click SQL.
• Select a database from the Database box and product for Product box.
• Select all the tables for that database by pressing CTRL+A within the table listing.
• Click Update Statistics, and then click Process.

• You can configure SQL Server to run the update statistics process automatically within SQL
Server Enterprise Manager or SQL Server Management Studio. To do this, right-click your
database, click Properties, click Options, and then click to select Auto Create Statistics and
Auto Update Statistics.
• You can schedule the update statistics process on a recurring basis within Database
Maintenance Plans.

Recompile Stored Procedures

There are several ways for you to recompile stored procedures.

• You can recompile stored procedures by running the Recomp.sql script with Microsoft SQL
Server by using SQL Query Analyzer or SQL Server Management Studio. You can find the
Recomp.sql script in the default path for Microsoft Dynamics GP as C:\Program Files\Microsoft
Dynamics\GP\SQL\Utility\0 folder.
• You can also recompile stored procedures within Microsoft Dynamics GP. To do this, follow
these steps:
• On the File menu, point to Maintenance, and then click SQL.
• Select a database from the Database box and product for Product box.
• Select all the tables for that database by pressing CTRL+A within the table listing.
• Click Recompile, and then click Process.

• You can recompile stored procedures by scheduling the sp_recompile procedure by using SQL
Server Agent Jobs. For more information about steps to create a job within SQL Server
Enterprise Manager or SQL Server Management Studio, see SQL Server Books Online. To
download SQL Server Books Online, visit the following Microsoft Web site:
http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=765433f7-0983-
4d7a-b628-0a98145bcb97

Note If you receive any consistency or allocation errors when you are running these SQL
maintenance procedures, you must contact Microsoft SQL Server support. This is not included in
the support plan for Microsoft Dynamics GP and it would be an additional cost. Microsoft SQL
Server support can be contacted at 1-800-936-5800.

Database Maintenance Procedure Definitions

The following is a list of definitions of database maintenance procedures. For more information,
see SQL Server Books Online. To download SQL Server Books Online, visit the following Microsoft
Web site:

http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=765433f7-0983-
4d7a-b628-0a98145bcb97

• DBCC CHECKCATALOG: Examines the consistency in system tables and between system tables.
This command checks data pages and tables in the specified database for errors.

Note DBCC CHECKCATALOG is included in DBCC CHECKDB for Microsoft SQL Server 2005 or
later.
• DBCC CHECKDB: Examines the allocation and structural integrity of all the objects in the
specified database.
• DBCC DBREINDEX: Rebuilds all indexes. This command will help reduce page splitting and will
improve data modification performance.
• Update statistics: Updates the query optimizer with distribution information about key values
of indexes. This enables the query optimizer to make efficient decisions.
• Recompile stored procedures: Recompiles the queries and optimizes the triggers used by
stored procedures. This recompile procedure updates database statistics and optimization
information that can become outdated with changes to the database.

REFERENCES

For more information about how to create a database maintenance plan within SQL Server
Management Studio, click the following article number to view the article in the Microsoft
Knowledge Base:

875193 Information about database maintenance plans for Microsoft Dynamics GP or Microsoft
Dynamics SL on Microsoft SQL Server 2000 or on Microsoft SQL Server 2005
For more information about how to use SQL Server Desktop Engine, click the following article
number to view the article in the Microsoft Knowledge Base:

862589 Recommended maintenance for Microsoft SQL Server Desktop Engine (MSDE 2000) or for
Microsoft SQL Server 2005 Express for Microsoft Great Plains databases

APPLIES TO

• System Manager, when used with:

• Microsoft Dynamics GP 2010
• Microsoft Dynamics GP 10.0
• Microsoft Dynamics GP 9.0

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