SAMPLE MEMO FOR REVIEW

Pursuant to phone contact of October 7, final sales totals for the quarter ending in September are
enclosed herewith. A planning conference for all sales personnel will be scheduled for the near future
and these figures will be discussed. It is hoped that all district managers will be aware that the figures are
such that reductions in the total number of dealerships and retail units may be indicated. A meeting to
discuss this matter will be held on Monday, 17 October, at 10 a.m., in the regional manager’s office.
Thank you for your cooperation.

Source: Writing Fitness: Practical Exercises for Better Business Writing

SAMPLE EMAIL FOR REVIEW

Source: https://www.rediff.com/getahead/report/career-how-not-to-write-an-e-mail/20150731.htm

WRITE TO WIN AT WORK: Applying the 5Cs of Effective Writing in Emails and Documents
Workshop Facilitator: Grace Gayoso-Pasion | Email: gayoso.grace@gmail.com | www.gracegayoso.com
 SAMPLE OF AN EDITED MONTHLY BUSINESS REPORT
USING THE BASIC STRUCTURE
Original Text
There was no introduction.
The area’s March 2019 SN is 2,238, which is +91
from February 2019 SN of 2,147. This is a 99%
achievement of our monthly target (2,238/2,259). The
area experienced 2% growth as compared to March
2018 (2,196 to 2,238). This is low as compared to
March 2017 with 12% growth (1,969 to 2,196).
Area achieved higher SN as compared to last
February due to the new enrollees acquired from the
Free Trial. 59% of the FT participants enrolled (147
out of 249 participants). Area 1 (29), Area 2 (28),
Area 3 (24), Area 4 (18), and Area 5 (15) Centers had
the highest number of new enrollees acquired from
the Free Trial. Centers successfully converted
participants to enrollees by implementing highly
individualized communication from DT, PO,
Projection Sharing, 1st Center day and throughout
the 2 weeks of FT (Area 3). Positive word-of-mouth
from current students to their relatives and friends
also helped convinced participants to enroll (Area 5).
(Note: Names of the places were changed to Area 1 etc)
However, there were more A+D this month as
compared to last month (from 86 to 94). Instructors
shared that students opted to go absent since it was
their exam season (Location 1, Location 2, Location
3, Location 4 and Location 5).
To reach the target for April, ADM will continuously
create Center Development Plans with Instructors to
set specific activities for the year (Location 1,
Location 2, Location 3, and Location 4) for better
retention of students. ADMs would also be creating
training materials in preparation for the
Communication Month. ADM will be assigned to
create material for tenured Instructors on conducting
effective PTCs.
WRITE TO WIN AT WORK: Applying the 5Cs of Effective Writing in Emails and Documents
Workshop Facilitator: Grace Gayoso-Pasion | Email: gayoso.grace@gmail.com | www.gracegayoso.com
Edited Text
March 2019 in (name of area) is marked with growth and
increased student enrollees but also with increased absent
and discontinued students (A+D)
Compared to February 2019, this month has higher number
of students that resulted to achieving 99% of the monthly
target. Also, the area experienced 2% growth when
compared to the same month last year. However, this is still
lower compared to the 12% growth in 2017.
The following are the reasons for higher number of student
enrollees:
1. High conversion of Free Trial participants to
enrollees (59%) (See Table 1 for specific
conversions from each center)
2. Individualized communication from the DT and
PO, and during Projection Sharing, 1st Center Day
and the 2 weeks of the Free Trial.
3. Positive word-of-mouth referrals from current
students
On the other hand, this month has a higher number of
absent and discontinued students (A+D) compared to last
month. Instructors in Location 1, Location 2, Location 3,
Location 4 and Location 5 reported exam season as the
main reason for the students’ absences.
To be able to reach the targets for April, the ADM will do
the following:
1. Create Center Development Plans with instructors
in Location 1, Location 2, Location 3, and Location
4 to set specific activities for the year. This is to
help better retain the students.
2. Create training materials for the Communication
month.
3. Create materials that tenured instructors can use
on how to conduct effective PTCs.