Name: ____________________________ Grade & Section: _______________ Score: ____________

School: Teacher: ____________________________

Subject: Empowerment Technology
Sem/Quarter/Week: SEM 1/Quarter 1/Week 6
Lesson Topic: Applied Productivity Tools Using Microsoft Word
Learning Targets: Uses common productivity tools effectively by maximizing advanced application techniques.
Code: CS_ICT11/12-ICTPT-Ic-d-4

Reference/s: Empowerment Technology Modules

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ADVANCED WORD PROCESSING SKILLS (INTEGRATING IMAGES and EXTERNAL
MATERIALS)

Inserting Illustrations

An illustration in Microsoft Office is visualization or drawing that is in the form

of pictures, Clip Art, shapes, SmartArt, charts or screen clippings. You can
insert illustrations easily using the Illustrations group of the Insert tab.

To insert a picture from a file, do the following:

1. Click where you want to insert the picture in your document.
2. In the Illustrations group of the Insert tab, click Picture. Insert
Picture dialog box will appear.
3. Locate the picture that you want to insert.
4. Double-click the picture that you want to insert. Format tab of
the Picture Tools will
appear on the ribbon at the same time the picture is inserted.

To insert a Clip Art, do the following:

1. Click where you want to insert the Clip Art in
your document.
2. In the Illustrations group of the Insert tab, click
Clip Art. Clip Art task pane will appear usually at the right side of the window.
3. In the Search for text box of the Clip Art task pane, type a word or phrase that describes
the clip art that you want.
4. In the Results should be drop-down list box, you may want to modify your search by selecting
a particular media type or all media file types.
5. Click Go. List of results will be displayed.
6. Click the desired clip art to insert it.

To insert a shape, do the following:

1. In the Illustrations group of the Insert tab, click Shapes.
2. Click the shape that you want.
3. Click anywhere in the document, and then drag to insert the shape.

To insert a SmartArt, do the following:

1. In the Illustrations group of the Insert tab, click SmartArt. Choose a SmartArt Graphic
dialog box will appear.
2. Select from the list of SmartArt that you want and then click OK.
3. Enter your text by clicking [Text] in the Text pane, and then type your text. If the Text
pane is not visible, click the control as shown.

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To insert a chart, do the following:
1. Click where you want to insert the chart in your document.
2. In the Illustrations group of the Insert tab, click Chart. Insert
Chart dialog box will appear.
3. Select the type of chart that you want and then click OK. MS Excel
window will appear together with the chart.
4. Edit the data in the MS Excel window. You can close Excel after
editing the data.

To insert a screen clipping, do the following:

When you click the Screenshot button, you can insert the whole
program window or use the Screen Clipping tool to select part of a window.
Remember that only windows that have not been minimized to the taskbar can be captured.
1. Click the window you want to clip from.
2. Click where you want to insert the screen clipping in your document.
3. In the Illustrations group of the Insert tab, click Screenshot.
4. Click Screen Clipping.
When the pointer becomes a cross, select the area of your screen that you want to capture by clicking and dragging.

To delete illustrations, do the following:

1. Select the illustration that you want to delete.
2. Press the Delete key.

Formatting Illustrations

To resize illustrations, do the following:

1. Select the illustration that you want to resize. The sizing handles will appear.
2. Click and drag any of the sizing handles. The sizing handles will tell you the direction
of where you are going to stretch the object. The green circle above the illustration is
the rotating handle which you can use to
rotate the object.

To format pictures and clip art, do the following:

1. Select the picture that you want to format. Format tab of the Picture Tools will appear.

2. Do any of the following as needed:

• To improve the brightness, contrast and sharpness of the
object, click Corrections and then select from the
available thumbnails.
• To improve the color quality of the object, click Color and then
select from the available thumbnails.
• To add artistic effects to the picture, click Artistic Effects and then select from the available thumbnails.

3. Do any of the following as needed:

• To add visual style to the whole picture or clip art, click the More drop-down arrow in the Picture Styles
group;

Click one from the gallery of picture styles. You can also click Picture Border to add border or Picture Effects to
add other visual effects to the object.

To format shapes, do the following:

1. Select the shape that you want to format. Format tab of the Drawing Tools will appear.

2. Do any of the following as needed:

• To quickly change the appearance of the shape, click the More drop-down arrow of the Shape Styles
and then click one from the gallery of shape styles.

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You may click also any of these three buttons if you want to fill the shape with color, change the
line width or style, or add effects to the shape.

To design the SmartArt graphic, do the following:

1. Select the SmartArt that you want to add design to. Design and Format tabs of the SmartArt Tools will appear.

2. Do any of the following as needed:

• To change the colors of the SmartArt, click Change Colors in the Design
tab and then select one from the gallery of themes.
• To change the visual style of the SmartArt, click the More drop-down
arrow of the SmartArt Styles group in the Design tab and then select one
from the gallery.
• To add shape to the SmartArt graphic, click the Add Shape drop-down
arrow in the Create Graphic group of the Design tab and then select the
appropriate command on where to insert the shape from the menu.

To design a chart, do the following:

1. Select the chart that you want to add design to. Design, Layout and Format tabs
of the Chart Tools will appear.

2. Do any of the following as needed:

• To change the visual style of the chart, click the More drop-down arrow of the Chart Styles under the
Design tab and then select one from the gallery.
• To edit the data of the chart, click Edit Data of the Data group under
the Design tab. MS Excel window will appear. This is where you can
edit the data of your chart. Close the Excel window as soon as you are
finished editing.
• To add labels to your chart, go to the Layout tab and click the
appropriate button in the Labels group.

Kinds of Materials
There are various kinds of materials Microsoft Word is capable of integrating to make your documents richer, more
impressive, and more informative.
1. Pictures – these are electronic, “soft copy”, or digital pictures you have saved in any local storage device. Three
common types of picture files:
a. .JPG – pronounced as “jay-peg”. Short term for Joint Photographic Experts Group. This type of image
file can support 16.7 million colors. Suitable for use when working with full color photographic images.
b. .GIF – This stands for Graphics Interchange Format. This type of image file is capable of displaying
transparencies and animation. It only supports Only supports 256 colors.
c. .PNG – It stands for Portable Network Graphics. It is capable of displaying transparencies but not
animation. It supports only 16 million colors.
2. Clipart - This is generally a .GIF type; line art drawings or images used as generic representation for ideas and
objects that you might want to integrate in your document.
3. Shapes - These are printable objects or materials that you can integrate in your document to enhance its
appearance or to allow you to have some tools to use for composing and representing ideas or messages.
4. SmartArt - Generally, these are predefined sets of different shapes grouped together to form ideas that are
organizational or structural in nature.
5. Chart - Another type of material that you can integrate in your Word document that allows you to represent
data characteristics and trends.
6. Screenshots - Screenshot. Sometimes, creating reports or manuals for training or procedure will require the
integration of a more realistic image of what you are discussing on your report or manual.

ACTIVITY 6: Multiple Choice. Circle the letter that corresponds to the correct answer.

1. What image compression/file type is capable of displaying simple animation?

a. .bmp c. .jpg
b. .gif d. .png

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 2. What external material is best to use if you want to present the data on how stock market price changes over
time?
a. Chart c. Clip Art
b. Smart Art d. Screenshot

3. Which image compression type allows you to display images in full color just like in digital pictures?
a. .bmp c. .jpg
b. .gif d. .png

4. Under what ribbon group does Insert → Smart Art fall?

a. Apps c. Media
b. Illustrations d. Pages

5. What external material allows you to insert organizational or structural template like organizational charts and
flow charts on your document?
a. Chart c. Screenshot
b. Pictures d. Smart art

REFLECTION: After answering the Activity 4, write a 2-paragraph reflection of what you have learned from this topic.
Please write your reflection within the sheet where you answered your Activity 4.
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ADDITIONAL ACTIVITIES: Answer the following questions in three sentences or less.

1. Discuss the steps on how to insert these three types of illustrations in your Microsoft Word Document. Write
your answer on a separate sheet of paper.

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2. Discuss the steps on how to format the same illustration to achieve the illustration below. Write your answer
on a separate sheet of paper.

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