CASH JOURNAL IN SAP

Configuration Path: SPRO > Financial Accounting > Bank Accounting > Business

Transactions > Cash Journal

FS00 – Create G/L Accounts for Bank, Petty Cash, Cash purchase, Cash sales.

Ensure post automatically is on, so that posting can take place automatically.

CASH WITHDRAWL

Petty cash a/c…………DR

Bank a/c………………..CR

CASH DEPOSIT

Bank a/c………………..DR

Petty Cash a/c…………CR

CASH PURCHASES

Purchases a/c…………DR

Petty Cash a/c…………CR

CASH SALES

Petty Cash a/c………….DR

Sales a/c………………..CR

FBCJC0 – Set up Cash Journal: Give a Cash Journal Code, GL account, currency,

document types.

FBCJC1 – Define Number Range Intervals for Cash Journal Documents

FBCJC2 – Create, Change and Delete Business Transactions: Enter business

transactions based on frequently used postings. E.g. business transaction for

Conveyance Expenses. Enter company code, transaction serial number (like 1 or 2). It
can be used while posting cash journal transactions in FBCJ. For vendors & Customers

GL account need not be given.

FBCJC3 – Set up print parameters for cash journal: Enter company code, program

RFCASH**, Variant CASH**, Correspondence SAP18

Step 1: creation of GL accounts for cash journal- FS00

Path: IMG - financial accounting - bank accounting - business transactions - cash

journal

a) Create GL Petty Cash a/c for cash journal T.Code. FS00

GL Account no=200102

Company code=6310

Go to Menu, GL Account, create

Account group= Current Assets

Select "balance sheet a/ c"

Short text/long text = Petty cash a/ c

Go to "control data tab"

Account currency = INR

 Select "only balances in local currency"

 Select "line item display"

Sort key - 001

Go to "create/bank/interest" tab

Filed status groups G001

 Select "post automatically

Click on "Save"
b) Create GL Cash Purchases a/c for cash journal T.Code. FS00

GL Account no=200102

Company code=6310

Go to Menu, GL Account, create

Account group= ADMN Cost

Select – P&L

Short text/long text = Cash Purchases a/c

Go to "control data tab"

Account currency = INR

 Select "only balances in local currency"

 Select "line item display"

Sort key - 001

Go to "create/bank/interest" tab

Filed status groups G001

 Select "post automatically

Click on "Save"

c) Create GL Cash Sales a/c for cash journal T.Code. FS00

GL Account no=200102

Company code=6310

Go to Menu, GL Account, create

Account group= Sales

Select – P&L

Short text/long text = Cash Sales a/c

Go to "control data tab"

Account currency = INR

 Select "only balances in local currency"

 Select "line item display"

Sort key - 001

Go to "create/bank/interest" tab

Filed status groups G001

 Select "post automatically

Click on "Save"

Step 2: Set up cash journal – FBCJC0

Path: same as above

Click on "New entries" button

Company code=6310

Cash Journal no (CJ no) = 1

GL account= 200102 (Petty Cash a/c)

Currency= INR

DT G/L Acct. = SA

(Document type for GL accounts)

D.Type.vept = KZ

(Document type for vendor payment)

D.Type.vept to company =KZ

(Document type for vendor payment to company)

D.Type.cupt. =DZ

(Document payment for customer payment)

D.typ.cupt. =DZ
(Document type for customer payment by the company)

Cash journal name = Petty cash book

Click on "Save"

Step 3: Define Num.Range Intervals for Cash Journal documents – FBCJC1

Co.Cd – 6310

No. -1

From Number - 0000001001

To Number - 0000001500

Click on "Save"

Step 4: Create/delete/change business transactions - FBCJC2

Path: same as above

Click on "New entries"

Click on "Save"

Step 5: Set up print parameters for cash journal- FBCJC3

Path: same as above.

Company code

Program RFCASH 20

Correspondence = SAP18 (cash journal format given in the system)

Click on "Save"
Step 6: End user posting – FBCJ

Path: Accounting - financial accounting - general ledger = document entry - cash

journal Posting

Date=

Company code

Cash journal = 6310

Click on "Enter".

1) Select "cash receipt" tab

Business transactions select "Cash Withdrawal"

Amount=10000

GL account – 200131 (automatic posting)

Text – Cash WD from HDFC Bank

Select the transaction Line

Click on post button.

2) Select Cash Payments Tab

Business transactions select "Cash Purchases”

Amount = 3000

GL account- Cash Purchases

Text – Stationery

Click on post button.

3) Select "cash receipt" tab

Business transaction – “Cash Withdrawal"

Amount - 4000

Text – Cash withdrawal from YES Bank

  Select Account modifier in FBCJ

Click on post button.

4) Select Cash Payments Tab

Business transaction –“Cash Purchases”

Amount -2000

Text – Staff welfare exps - Snacks

Click on post button.