Creation of a general ledger accounts

SPRO—IMG—Financial accounting—general ledger accounting—GL accounts—master records—GL

account creation and processing—edit GL account—Edit GL account centrally

Transaction code: FS00

Balance sheet accounts

Select create button

GL account: 1

Company code: AMUB

Press enter

Type description

Account group: Balance sheet

Select balance sheet

Short text: EQC

Long text: Equity share capital

Control data

Account currency: INR

Only balances in local currency: Activate

Open item management: Activate

Line item display: Activate

Sort key: 001—posting date

Create/Bank/Interest

Field status group: G001—General

Save

Note: The same procedure all balance sheet accounts

Profit and loss accounts

Select create button

GL account: 51

Company code: AMUB

Press enter

Type description

Account group: Profit and loss

Select P&L statement

Short text: SALES

Long text: SALES

Control data

Account currency: INR

Line item display: Activate

Sort key: 001—posting date

Create/Bank/Interest

Field status group: G001—General

Save

Note: The same procedure all profit and loss accounts

CASH/BANK ACCOUNTS

Select create button

GL account: 101

Company code: AMUB

Press enter

Type description

Account group: Cash accounts

Select Balance sheet statement

Short text: CASH IN HAND

Long text: CASH IN HAND

Control data

Account currency: INR

Open item management: Activate

Line item display: Activate

Sort key: 001—posting date

Create/Bank/Interest

Field status group: G005—Cash/Bank accounts

Relevant to cash flow

Save

Note: The same procedure all Cash/Bank accounts

Reconciliation ACCOUNTS

Select create button

GL account: 201

Company code: AMUB

Press enter

Type description

Account group: Reconciliation

Select Balance sheet statement

Short text: Sundry Debtors Sundry Creditors

Long text: Sundry Debtors Sundry Creditors

Control data

Account currency: INR

Reconciliation account for account type: Customers Vendors

Line item display: Activate

Sort key: 031—Customer Number 012—Vendor number

Create/Bank/Interest

Field status group: G067—Reconciliation accounts

Save
 GENERAL LEDGER POSTINGS

The SAP predefined Document type for General ledger posting is “SA” and the predefined number range
is “01”.

SPRO—IMG—Financial accounting—financial accounting global settings—document—document header

—define document types

Transaction code: OBA7

Select position button

Document type: SA

Press enter

Double click on SA

Select number range information button

Company code: AMUB

Click on 3rd interval

Click on insert interval (shift+F1)

No Year From. No To. No

01 2011 1 100

Press enter

Save

OBA3

Select new entries

Company code: 6789

OBA4

Select new entries

Company code: 6789

Amount per document: 100000000

Amount per open item account item: 10000000

Cash discount per line item: 15

Save

OBA0

Select new enties

Company code: 6789

Posting of a general ledger

From easy access screen—accounting—financial accounting—general ledger—document entry—general

posting

Transaction code: F-02

Doc.Date: 10.05.2011 DocType: SA Company code: AMUB

Pos.Date: 10.05.2011 Period: 2 Currency: INR

First line item

Posting key: 40—GL Debit Account: 53—Rent paid

Press enter

Amount: 15000

Text: Being rent paid

Next line item

Posting key: 50—GL Credit Account: 101—Cash/Bank

Press enter

Amount: * --same amount will be copied

Value date: 10.05.2011

Text: +--same text will be copied

Menu bar—document—simulate

Save

Display balances

From easy access screen—accounting—financial accounting—general ledger—Account—Display

balances

Transaction code: FS10N

GL account: 53—rent paid

Company code: AMUB

Fiscal year: 2011

Execute-F8

Note: The system will displays the GL balance report with period wise.

Display/Change/Line item balances

From easy access screen—accounting—financial accounting—general ledger—Account—Display/change

line item

Transaction code: FBL3N

GL account: 53

Company code: AMUB

Select all items

Execute—F8

Note: The system will displays the GL balance report with line item wise.

REVERSE
On SAP we have 2 types of reversals.

1. Individual reversal
2. Mass reversal
 In individual reversal we can reverse only one document at a time.

In mass we can reverse one or more documents at a time.

Individual reverse: From easy access screen—accounting—financial accounting—general ledger—

Document—reverse—Individual reverse

Transaction code: FB08

Document number: 3

Company code: AMUB

Fiscal year: 2011

Reversal reason: 03—Acctual reversal in current period

Display before reversal button-F5

Click on reverse document button (Ctrl+Shift+F12)

Click on reverse document button (Ctrl+Shift+F12)

Note: The reverse document can be displayed as “AB”