OPEN ITEM MANAGEMENT

OPEN ITEM MANAGEMENT is an indicator which is set while you create a particular
G/l master record like liabilities assets if we check this indicator we can view open item, cleared
items and all items of a particular G/L accounts open item means amount which is outstanding to
pay cleared item means amount which is payed. All items means open

There are 3 types of payments :

1. Standard payment

2. Residual payments

3. Partial payments

Standard means clearing the total invoice amount at once

Partial means clearing the any half of the total invoice

Residual means clearing the remaining balance left out in the total invoice

1. Create salary payable a/c in fs00 :

Company code : cbr1

G/L Account number : 1002

Click on create :

Type :

Account group : Liabilities

Short text : Salary payable

Long text : Salary payable A/c

Control :

( ) Open item management

( ) Line item display

Sort key : 001

Create :

Field status group : G001

Enter – Save
2. Post G/L invoice :

EX : Salary paid A/c Dr 60000

To salary Payable A/c 60000

( Being salary payable )

T Code : f-02

Document date : Press f4 and select f2

Type : SA

Company code : cbr1

Period : 02

Pstkey : 40

Account : Salary paid

Enter

Amount : 60000

Text : Being salary payable

Pstkey : 50

Account : Salary payable

Enter

Amount : *

Text : +

Enter – Save

3. View the G/l line items :

Sap easy access – Accounting - Financial accounting – G/L edger – Account – FBL3N - Enter

Company code : cbr1

G/L Account : Press f4 and select salary payable

( ) All Items

Execute f8

4. Outgoing payment ( standard ) :

Sap easy access – financial accounting – General ledger – Posting – f-07 outgoing payment –
Enter
 Document date : Press f4 and select f2

Type : SA

Company code : Cbr1

Period : 02

Currency : inr

BANK :

Account : Bank

Amount : 60000

Value date : Press f4 and select f2

Text : Being total salary paid

Open Item Selection:

Account : Press f4 Salary payable

Enter

Click on standard tab

See that not assigned is zero

Enter - Save

5. View the balance :

FBL3N : T Code

Company code : Cbr1

G/L Account No : Salary Payable

( ) All Items

Execute f8

6. Post a invoice to make partial payment :

T Code : F-02

Document date : Press f4 and Select f2

Period : 2
 Company code : Cbr1

Currency : inr

Pstkey : 40

Account : Salary paid

Enter

Amount : 60000

Text : Being Salary Payable

Pstkey : 50

Account : Salary payable

Enter

Amount : *

Text : +

Enter – Save

7. View the balance :

T Code : FBL3N

G/L Account : 1002 ( Salary payable )

Company code : Cbr1

Select ( ) All Items

Execute f8

8. Outgoing Payment :

Document date : Press f4 and Select f2

Type : SA

Company code : Cbr1

Period : 02

Currency : inr

BANK :

Account : 2000 ( Bank )

Amount : 20000
 Text : Being Partial Salary paid

Open Item Selection:

Account : 1002 ( Salary payable )

Enter

Click on partial payment tab

Double click on payment amount

See that not assigned is zero

Double click on the blue line item

Text : Being Salary payable

ENTER - Save

9. To view the balance :

T Code : FBL3N

Company code : Cbr1

G/L Account group : Salary payable

Select ( )All items

Execute f8

10. Outgoing payments in the residual :

Document date : Press f4 and select f2

Type : SA

Period : 02

Company code : Cbr1

Currency : inr

BANK :

Account : 2000

Amount : 40000

Text : Being remaining salary paid

 Open Item Selection:

Account : Salary payable ( 1002 )

Account type : S

ENTER

Click on RES items tab

See that not assigned is zero

Enter – Save

11. View the balance :

T Code : FBL3N

Company code : Cbr1

G/L Account no : Salary payable ( 1002 )

Select ( ) All items

Execute f8