Project Management Framework

BY: Ahmed Emad PMP , ITIL 4 , AWS SA , OCA , SCJP

Project: ‫المشروع‬
✓ Temporary endeavor.
✓ Create a unique product, service, or result.
✓ Ex: Bridge Construction
‫او منتج النتاج خدمة مسعى مؤقت‬
Project drive change
The successful completion of a project results in
the organization moving to the future state.

Operation: ‫العملية‬
✓ On-going endeavor.
✓ Perform same set of tasks.
✓ Ex: Call Center .
‫عمليات متكررة‬
Project Enable business value
When Project will end ? What is Value ?
When objective has been achieved. Net quantifiable benefit derived from a
Project can be : business endeavor. And can be
Terminated: Change in strategy or not feasible. ✓ Tangible (‫)مادية عناصر‬
Stopped: When need no longer exists. ✓ Intangible (‫)معنوية عناصر‬
✓ Or Both

BY: Ahmed Emad PMP , ITIL 4 , AWS SA , OCA , SCJP

 Tangible (‫)مادية عناصر‬ What is Project Management ?
✓ Money assets
✓ Tools Project
✓ Market share Requirement

Intangible (‫)مادية عناصر‬ The application of knowledge , skills , tools , and

✓ Branding(‫)التجارية العالمة‬ technique to meet project requirement.
✓ Reputation(‫)السمعه‬
✓ Public benefits(‫)العامة المنفعة‬
What is Program and Portfolio ?
Project initial Context:(‫) بدء المشروع سياق‬
➢ Satisfy Stakeholder needs Program
‫ارضاء طلبات المعنيين‬ Group of related projects managed in a
➢ Create or improve or fix product. coordinated way to obtain benefits.
‫المنتج تحسين او اعداد‬
➢ Implement or change business or Portfolio
technology strategies. is a collection of projects, programs, subsidiary
‫او االستراتيجيات التكنولوجية تغيير االعمال تنفيذ او‬ portfolios, and operations managed
➢ Meet Regulatory , local or social as group to achieve strategic objectives.
requirements.
BY: Ahmed Emad PMP , ITIL 4 , AWS SA , OCA , SCJP
‫تلبية المتطلبات التنظمية او القانونية‬
Project Life Cycle:
Series of phases that aproject pass
through it's start to it's complete.
Project Phase:
Collection of logical related project
activites that culimnates to complete
one or more deliverables
Phase Gate :
Review at end of phase in which decision is made
✓ Continue next pahse
✓ Continue to modification
✓ End program or project
✓ Risk & Uncertainity is High at initail phase
✓ Influence of stakeholder is High at initail phase
✓ Cost of change is Low at initail phase & High at
Final phase
BY: Ahmed Emad PMP , ITIL 4 , AWS SA , OCA , SCJP
Project & Development Life Cycle:
❑ Predictive life cycle
▪ The project scope, time, and cost are determined
in the early phases.
▪ Any changes to the scope are carefully managed.
▪ Series of sequential or overlapping phase
▪ Referred to as waterfall life cycles
❑ Iterative life cycle
▪ The project scope is generally determined early in
the project life cycle.
▪ Time and cost Estimates are routinely modified.
▪ Iteration develop the product, while increments
add to the fucntionality.
❑ Incremental life cycle
▪ The deliverable is produced through
a series of iterations that successively
add functionality.
▪ Predetermined time frame.
BY: Ahmed Emad PMP , ITIL 4 , AWS SA , OCA , SCJP
Project & Development Life Cycle:
❑ Adaptive life cycles
▪ Referred to as agile or change-driven life cycles.
▪ The detailed scope is defined and approved
before the start of an iteration.
❑ A hybrid life cycle
▪ Is a combination of a predictive and an
adaptive life cycle.
▪ Elements of the project that
are well known or have fixed
requirements follow a predictive
▪ Elements that are still evolving follow
an adaptive .
What is the difference between Project Life
Cycle and development Life Cycle ?
Project Life Cycle
Series of phases that a project passes through from i
ts start to its completion.
Product life cycle:The series of phases that
represent the evolution of product, from concept
through delivery, growth, maturity, and to
retirement.
Consists of :
✓ Predective (Waterfall)
✓ Adaptive (Agile)
Project Management Process:
Systematic series of activities causing an end result
when one or more inputs acts to create one or more
Project Management Process Groups:
Grouping of project management input , tools &
techniques and outputs.
We have 5 groups & 49 K.A
1-Intiating
2-Planning
3-Executing
4-Montoring & Control
5-Closing
1-Intiating:Define new project or phase.
2-Planning:Establish the scope and define actions
required to meet the objective.
3-Executing:Complete the work as defined in
Planning
4-Montoring & Control:Track & review implemented
and identify corrective actions if needed.
5-Closing:Finalize all activities across all P.G and
close the project.
BY: Ahmed Emad PMP , ITIL 4 , AWS SA , OCA , SCJP
Work Management Data & Information Tailoring (‫)التخصيص‬
PM apply a project management methodology to
their work.
Methodology
is a system of practices, techniques, procedures, and
rules used by those who work in a discipline.
‫منظومة من الممارسات واألساليب واإلجراءات والقواعد التى يستخدمها‬
‫العاملون فى مجال مهنى ما‬
✓ Tailoring is necessary because each project is
unique; not every process, tool, technique, input,
or output identified in the PMBOK® Guide is
required on every project.

BY: Ahmed Emad PMP , ITIL 4 , AWS SA , OCA , SCJP

Project Management Business Document ❑ The benefits management plan describes
key elements of the benefits and may include
Business case (‫) دراسة الجدوى‬ but is not limited to:
Economic feasbility study used to validate the ✓ Target benefits (financial value)
benefits and basis of authroize for further ✓ Strategic alignment
projects. ✓ Timeframe for realizing benefits
✓ Benefits owner
Benefits Management Plan:(‫)خطة ادارة المنافع‬ ✓ Risks
The document explainition the process of
creating & maxminizing the benefits of Project Influences
provided by project.

Notes:
❑ Sponsor
Is responsible for developing and maintains the
Business case.
❑ PM
Is responsible for providing recommendation
For business case & project charter & project
benefits management plan. BY: Ahmed Emad PMP , ITIL 4 , AWS SA , OCA , SCJP
Organizational Structure
Organic or Simple:
✓ Flexible; People working side-by-side of others
✓ Project manager authority is Little or none.
✓ Owner or operator manage the Project budget.
Functional Organization:
✓ Report To a functional manager
✓ Project manager authority is Little or none.
✓ Project Coordinator
✓ Part Time Role
✓ Functional manager manage the Project budget
Multi-divisional
✓ Replication of Functions For each Division
✓ Functional manager manage the Project budget
✓ Project Coordinator
✓ SimilarTo functional organization
✓ Project manager authority is Little or none.
Matrix
Team members report to two bosses.
1- Strong Matrix : Power with project manager
2- Balanced Matrix : Power is shared between project
manager and functional manager.
3- Weak matrix : Power with the functional manager
and the project manager will work as coordinator
or expediter.
Expediter : Cannot take decision. Staff assistant and
Communication coordinator.
Coordinator : Similar to Project Expeditor except
has some power to take decision.
BY: Ahmed Emad PMP , ITIL 4 , AWS SA , OCA , SCJP
Organizational Structure Cont. PMO Types
❑ Supportive
Project-Oriented Organizational Structure ✓ Degree of control is Low
✓ The company is organized by projects. ✓ Provide a consultative role by supplying template
✓ The project manager has control of projects. s, best practices, training, access to information,
✓ Resources are assigned and report to a project and lessons learned.
Manager
❑ Controlling
Degree of control is moderate.
Virtual Organization
Provide support and require compliance.
✓ Utilizes a Network
✓ PM has low authority over the project team.
Directive
✓ Shares authority over Budget
✓ Degree of control is High
with functional manager.
✓ Take control of the projects by directly
✓ Project team member are likely Part Time
managing the projects
✓ Project manager could be full time or part time.
✓ Project managers are assigned by and report to
PMO.
Project Management Office (PMO)
Organizational structure that standardizes and
facilitates the sharing of resources, methodologies,
tools, and techniques.
BY: Ahmed Emad PMP , ITIL 4 , AWS SA , OCA , SCJP
Role of PM VS PMO PMI Talent Triangle

PM :Assigned by Organization to lead a team ❑ Technical project management

that is responsible for achieving project objective. ✓ Defined as the skills to effectively apply project
Skills: management knowledge to deliver the desired
outcomes.
✓ Focus on the critical technical project management
elements
✓ Manage project elements, including, but not limited
to, schedule, cost, resources, and risks
✓ Make time to plan and prioritize.

BY: Ahmed Emad PMP , ITIL 4 , AWS SA , OCA , SCJP

PMI Talent Triangle
❑ Leadership
The knowledge, skills needed to guide, motivate,
and direct a team.
What PM Leadership skills needed ?
✓ Dealing with People
✓ Qualities and skills of a Leader
✓ Politics, Power, and Getting Things done.
❑ Strategic and business management
The knowledge of and expertise in organization
that enhanced performance and better delivers
business outcomes.
‫ ❑ يجب على مديرى المشاريع ان يكونو على دراية كافية باالعمال‬Servant leader:Focuses people’s growth,
‫لكى يكونو قادرين على‬
Project Constraints
Leadership Styles
❑ Laissez-faire :Allowing the team to make their
own decisions and establish their own goals
❑ Transactional: Focus on goals, feedback
learning, development
❑ Transformational:Empowering followers,
inspirational motivation
❑ Charismatic:Able to inspire; self-confident
❑ Interactional: combination of transactional,
transformational, and charismatic
BY: Ahmed Emad PMP , ITIL 4 , AWS SA , OCA , SCJP