BJMP RECEPTION/ADMISSION PROCEDURES

As mandated by the BJMP Manual (Rule III), the Jail Bureau should observe the
following procedures in receiving/admitting a new inmate.
a. Identity check
b. Examination of Commitment papers
c. Security check
d. Accounting of Personal Property
e. Turn-over of Personal Property
f. Inmate Identification
g. Strip -Search
h. Medical Examination
i. Psychological and Physical
j. Preparation of Medical Record
k. Social Case Study
l. Provision of Jail Clothing
m. Briefing and Orientation
n. Maintenance of Prison Record
Duties and Responsibilities of BJMP Key Officials, Units and Offices
Warden
Responsible for the direction, coordination, and control of the personnel, the
inmates and the programs of the institution. He is responsible for the safety, security,
discipline and the well-being of his men as well as the prisoners and sees the efficient
functioning of the institution.

Operating Units under the Office of the Warden:

A. Intelligence and Investigation Team
The team gathers, collects, and submits intelligence information to
the warden on matters pertaining to jail conditions; plot or plans by the
prisoners that may threaten the safety of personnel and/or disturbed the
normal functioning of the institutions and those that would lead to the
eventual capture of escaped prisoners.
It is also tasked with the investigation of all reported cases of violation
of laws rules and regulations thereto.
This section inspects the jail facilities, the personnel and prisoners and
submits reports of deficiencies noted to the warden.
 It helps the warden in the maintenance of discipline, not only of the
personnel but the inmates as well.
B. Public Relations Office
This is tasked with the maintenance of good public relations to
obtain the necessary and adequate support of the public.

Assistant Warden
He is the principal assistant of the warden. He keeps himself informed to be able
to assume command effectively during the warden's temporary absence.
He chairs the Classification and Disciplinary Board

ADMINISTRATIVE GROUPS

This group take charge of all administrative functions of the jail.

a. Personnel Management Branch responsible for the:

1. assignment of personnel
2. preparation of personnel reports
3. procedures of selection
4. maintain individual record files of personnel

b. Records and Statistics Branch

1. Keeps and maintains booking sheets and arrest reports,
2. Keep an orderly record of fingerprints and photograph of inmates
3. Present/ prepare statistical data of inmates

c. Property and Supply Branch

Take charge of the safekeeping of equipment and supplies in the

requisitioning of supplies and materials needed for the operation of the jail.

d. Budget and Finance Branch

Take charge of financial matters especially in programming, budgeting,

accounting, and other activities related to financial services.

e. Mess Service Branch

 Take charge of the preparation of the daily menu, makes foodstuff
purchases, prepares and cook the food and serves it to the inmates.

f. General Service Branch

Responsible for the maintenance and repair of jail facilities and
equipment.
It is also tasked with the cleanliness as well as the beautification of the jail
compound.

g. Mittimus Computing Branch

Receives court decisions and mittimus and ascertains by compilation the
date of the full completion of service of sentence of each prisoner for his eventual
release from jail. It also prepares transfer orders of inmates to other penal
institutions.
Mittimus- is a warrant issued by a court directing the jail or prison
authorities torl receive the convicted offender for the service of the sentence
imposed therein.

SECURITY GROUPS
Provides the system of sound custody, security snd control of inmates and their
movements. It enforces and maintains inmate's discipline.
1. Escort/ Subpoens Platoon

a. Escort Section- produce inmates under proper guard to the fiscal/s

office,courts, etc.. Upon proper summons. It is also tasked with the
transfer of prisoners from one institution to another upon proper orders of
the court or authority.
b. Subpoena Section- receives,distributes and/or serves
subpoenas,notices,and order,summons and other processes directed to
inmates confined in jail.
Escort procedures for court appearance
- in escort duties for court hearing,the Superintendent shall provide at least
two(2) guards for every inmate.(interpreted as 1:1+1)

2. Security Platoon.
- a three working platoon shifts responsibke for over all security of the jail
compound including gates, guard posts and towers. They are also responsible for the
admitting and releasing unit.
 3. Rehabilitation Purposes Group
-this group provides services and assistance to prisoners and their families to
enable them to solve their individual needs and problems arising from the prisoners'
confinement.
A. Medical and health Services Branch
B. Work and Education Therapy Services
C. Socio-cultural Services
D. Chaplain Services
E. Guidance and Counseling Services
 DIVERSIFICATION AND CLASSIFICATION

DIVERSIFICATION
Diversification- is the principle of separating homogenous type of prisoners
that requires special treatment and custody.
Factors Considered in Diversification
1. Age- prisoners who are 18 years old and below should be segregated from
the older groups.
2. Sex- females and males are separated in separate institutions.
3. Medical or mental conditions- mentally ill, sexual deviates, physically
handicapped and hospital patients need to be segregated from the prison
population because each group needs special kinds of treatment.
4. Degree of custody- Is the most used factor for diversification that is the
extent of strict keeping necessary for the person in confinement.

Classification of Prisoners According to Degree of Security

1. Super Maximum Security Prisoners ( Not Applicable in the Philippines )

A special group of prisoners composed of incorrigible, intractable, and
highly dangerous persons who are the source of constant disturbances even in
a maximum security prison.
They wear orange color of uniform.

2. Maximum Security Prisoners

This shall include highly dangerous or high security risk who require a
high degree of control.
Their movement are restricted and they are not allowed to work
outside the institution but rather assigned to industrial shops with in the prison
compound
They wear orange color uniform.

Who are Maximum Security Prisoners?

a. Those sentence to death
b. Those whose minimum sentence is 20 years imprisonment
"(RP) exception: 1st- offenders after serving 5 years in maximum."
c. Remand inmates or detainees whose sentence is 20 years and above and
those whose sentence is under review by the SC.
 d. Those with pending cases
e. Recidivist, habitual delinquents and escapees.
f. Those confined at the RDC.
g. Those under disciplinary punishment or safekeeping
h. Those who are criminally insane or with severe personality disorders or
emotional disorders.
What is Maximum Security Facility?
A facility with thick wall enclosures of 18- 25 feet high constructed
with catwalks, patrol tower and patrol guards for day and night. Occupants
thereat are subjected to work in industrial facilities within the prison
compound.

3. Medium Security Prisoners

This shall include those who cannot be trusted in less secured areas and
those whose conduct and behavior require minimum supervision.
They occupy the Medium Security Prison (Camp Sampaguita) and they
wear blue color of uniforms.
Generally they are employed as agricultural workers.
Who are Medium Security Prisoner?
a. Those whose minimum sentence is less than 20 years of imprisonment.
b. Remand inmate or detainees whose sentences are below 20 years.
c. Those who are 18 years of age and below, regardless of the case and
sentence.
d. Those who have 2 or more records of escape.
Must serve 8 years since recommitted,
1 record= must serve 5 years.
e. First offenders sentence to life imprisonment.
They can be classified as medium security if they have served 5 years in a
maximum security prison or less, upon the recommendation of the
Superintendent.
What is a medium security institution?
Fences are utilized instead of walls the structure is created for
prisoners housed in dormitories. The specifications for construction of 2
 fences with the interior fence approximately 12 to 14 feet high and the
outer fence 8-12 feet high and they are to be erected at least 18 feet
apart. The perimeter fence requires lesser personnel to conduct patrol
activities.

4. Minimum Security Prisoners

This shall include those who can be reasonably trusted to serve their
sentences under less restricted conditions.
The occupy the Minimum Security Prison (Camp Bukang Liwayway)
They wear brown color of uniform.

Who are Minimum Security Prisoners?

a. Those with severe physical handicap as certified by the Chief Medical
Officer of the Prison.
b. Those who are 65 years of age and above without pending case and
whose conviction are not on appeal.
c. Those who have served 1/2 of their minimum sentence or 1/3 of their
maximum sentene, excluding GCTA.
d. Those who have 6 months more to serve before the expiration of their
maximum sentence.

What is Minimum Security?

This facility has the main objective of keeping civilians away and it
is not created for purpose of preventing escape. Housed in this facility are
those who are awaiting final release and there is little or no supervision
from authorities. Prisoners are free to move about subject to compliance
to curfew hours.
THE CLASSIFICATION PROCESS IN BUCOR

Classification- It is a process of determining the needs and requirement of

prisoners before assigning them to programs according to their needs and existing
resources.

Four Separate but Coordinated Classification Procedures

1. Diagnosis
Prisoner's case history is taken and his personality studied by the
DRDRDC staff.

2. Treatment Planning
This is the formulation of the tentative treatment programs best suited to
the needs and interest of an individual prisoner, based on the findings of the
RDC's staff.
3. The Quarantine Cell or Unit
A unit of the prison or section of the RDC where the prisoner is given
thorough physical examination including blood test, x-rays, vaccinations and
immunity.
An inmate shall be placed in quarantine for at least five (5) days.
After the quarantine period, the inmate shall remain at the RDC for a
period not exceeding fifty-five(55) days where he shall undergo psychiatric,
psychological, sociological , vocational educational, religious and other
examinations.
This is the application of the treatment program and policies by the
classification committee.

4. Re-classification
The treatment program is kept current with the inmates chaging needs
and with new analysis, based on any information not available at the time of
the initial classification committee meeting of the inmate's case, which
continues from the time of the first classification until the inmate is released.
 CLASSIFICATION BOARD

Every prison shall have a Classification Board that shall classify inmates
accordingly or determine the work assignment, type of supervision and custody which
will be applied to the prisoners.
Chairman Superintendent

Vice- Chief, RDC

chairman
Members Medical officer
Chief, Education Section
Chief, Agro-Industries Section

Secretary Chief Overseer

The Classification Board for Jails

Chairman-Assistant Warden
Members: Chief security officer
Medical Officer
Chaplain
Social Worker