NORTHEAST FRONTIER RAILWAY

HUMAN RESOURCE MANAGEMENT SYSTEM (HRMS)

USER GUIDELINES FOR RAILWAY EMPLOYEES
KHOW ABOUT LAUNCHED EMPLOYEE SELF SERVICE
 ACCESS & LOGIN HRMS
 KNOW YOUR HRMS ID
 HRMS MODULES  (ESS) MODULE
WEB APPLICATION SERVING EMPLOYEES  EMPLOYEE MASTER MODULE HOW TO USE ESS ?
This module allows the Establishment dealer authority to enter employees’ details like Basic Info,
Family, Personal, Communication info, Employee Current Status, Medical and Qualification, etc. which Login to HRMS Application with HRMS ID, Password & OTP.
Website : https://hrms.indianrail.gov.in/HRMS  Visit HRMS Website to open HRMS Login Screen. needs to be verified and accepted by the assigned Authorities (Cadre Clerks and Officers).
In the the left side panel, click on the IRHRMS-ESS.
(https://hrms.indianrail.gov.in/HRMS)  e - SERVICE RECORD (SR) MODULE
 Visit HRMS Website to open HRMS Login Screen . e-SR module emphasises on digitization of the Service Record of an Employee. It contains all details Click on the submenu with name- ―View/Edit my Details‖.
 Select ―Need Help for Login‖ involved in an Employee’s Career path from the Initial Appointment, Promotions, Pay Change History,
Select required Tab for correction, and then
 Enter your 06 Digit HRMS ID & Password Transfers, Training Details, Leave Details, etc., which is verified and accepted by assigned authorities
(Default Password - Test@123 )  Enter your IPAS 11 digit Employee Number (PF No.) (Cadre Clerks and Officers).
Click on Go to view details.
 e - OFFICE ORDER MODULE (All information available for that tab will be displayed in read only mode.)
 Press .  Click GO to view HRMS details. This module will enable the authorities to issue all types of Office Orders related to transfer, posting,
 An OTP will be sent to your registered Mobile No. which  Click on Raise Change request
 Note down your HRMS ID/Login ID
promotion etc., record joining, relieving information of the employees to update the Book of Sanction.
Use ESS to Correct
– to create a change request. EMPLOYEE DATA
will be valid for the whole day upto 24:00 hrs.
(HRMS ID is comprised of six characters like RSTPQR)  e - EXECUTIVE RECORD SHEET MODULE
 Enter the OTP in the OTP field and Click on Verify OTP. This module display data related to service history of Railway officers. Type the Reason for correction. EMPLOYEE MASTER Tabs
 You are successfully logged in HRMS Application. RETIRED EMPLOYEES  e - EMPLOYEE SELF SERVICE (ESS) MODULE
All serving Railway Employees (Gr. A, B, C) can update their service particulars and biodata in HRMS by
Click on Check Box (edit button) on  Basic Information
the right side of each Field, to edit and  Family

MOBILE APPLICATION
Download & Install HRMS Mobile App. on
your Mobile Device from Google Play Store.
Enter your 06 Digit HRMS ID & Password
Press
Enter OTP sent to your mobile
Enter the OTP in OTP field , and then
Click on Verify OTP.
You are successfully logged in HRMS App.
If you are not a registered User of the App, then
Click Register Now Option and follow the step by step
procedure appears in the Screen to register yourself.
 Communication
raising a Change Request to respective Dealing Clerks / Officials through this Self Service Module. make the correction. Information
To apply for Post Retirement Complimentary Pass by  e - PRIVILEGE PASS/PTO MODULE Make the required correction in your  Personal
RETIRED RAILWAY EMPLOYEES/FAMILY PENSIONERS All serving Railway Employees will now avail and apply for e-Privilege Pass/PTO through HRMS
service particulars.  Qualification
Application only. E- Privilege Pass/PTO generated can be utilized for booking physical Railway Tickets
 Visit HRMS Website to open HRMS Login Screen. across PRS/UTS Counters and online tickets through IRCTC.
Upload the necessary supporting E- SR Tabs
(https://hrms.indianrail.gov.in/HRMS)  e - PF LOAN & ADVANCES MODULE documents for changes requesting.  Initial Appointment
 Select ―Retired Employee Registration‖
This module will enable the authority to process PF Loan & Advance Withdrawal and Employees to  Awards
apply for withdrawal for PF Loan & Advances. Click on Submit button using  Promotions
 Enter your 14 digit PPO Number and Date of Birth  e - APAR MODULE Transaction OTP.  Transfers
 Nominations
 Click GO to view HRMS details. e-APAR module will help in timely completion of performance appraisal of all Gr. C employees.
Once request is submitted a Unique  Training Details
 e - SETTLEMENT MODULE Change Request ID is generated by
 Note down your HRMS ID/Login ID appears on the screen.  Publication Details
(HRMS ID is comprised of six characters like RSTPQR)
Settlement module will enable the authority to finalize the settlement of superannuating employees System for future reference.  Deputation Details
with ease and convenience. Superannuating Employees will be able to fill up Digital Pension Booklets
Employee can track status of their For corrections in Employee
 Then, you can Login HRMS website with your HRMS Login ID through this module. Welfare Inspectors will assist the employees to fill up the Pension Booklet.
Current Status & Pay Change
 e - POST RETIREMENT COMPLIMENTARY PASS Change Request Summary Report
& Password (Default Password—Test@123). History, please contact
under IRHRMS-ESS menu.
 Select Pass issuing Railway, upload document and submit. AND WIDOW PASS MODULE concerned Dealing Clerk.
This module will facilitate all Retired Railway Employees and Widows of retired Railway Employees to
(Please go through User Manual for further details available in the website apply for e-Post Retirement Complimentary Pass and Widow Pass, which can be utilized for booking Note : Required documents to be uploaded in PDF format less
http://helpdeskhrms.nfreis.org/ and complete the registration process) physical Railway Tickets across PRS/UTS Counters and online tickets through IRCTC. than 2 MB and Photos in JPEG format.
.

e-PF LOAN & ADVANCES

 e-PASS/PTO MODULE
CONFIRM FAMILY DECLARATION
 BOOKING TICKET
THROUGH PRS COUNTER
 MODULE  HRMS HELP DESK
CONTACT NUMBERS
& PASS SET LIST HOW TO APPLY ?
Name & Designation Mobile No E-mail/Website Address
Login to HRMS Website with your HRMS ID, Password & OTP. Login to HRMS Website with your HRMS ID, Password & OTP.
Login to HRMS Website with your HRMS ID, Password & OTP. HEADQUARTER
Click ―My Issued Passes‖ to view list of issued Passes/PTOs.
In the left side panel, click on Loan & Avances, and then Ms. Pratibha Sinha, APO/MPP & IT, HQ 9957550630 Email - hrmsnfr@gmail.com
In the left side panel, click on the ―PASS‖ menu. Click the five digit ―Unique Pass Number (UPN)‖ to download on your click ―My PF Loan Application‖. Shri Diganta Dutta, S&WI/HQ 9957550622 Website Address
Click on the ―Family Declaration‖ option. . Mobile device or in computer to take a print copy of your e-Pass.
Click on ―New Application‖ Button. 9957550659 http://helpdeskhrms.nfreis.org/

Select each family members for declaration of family for Pass, Click ―Send OTP SMS‖ and one four digit alphanumeric ‗Pass Shri Kishore Ranjan Das, OS/E/IT, HQ 050 - 22877 User Manuals & Video Tutorials of all

Booking OTP’ will be sent to your registered mobile number, which Employee‘s basic, Bank details, last PF Loan details and PF (Rly. Tel. No.) Modules are available for Self Learning
enter remarks and documents (if required). will be valid for 24 hrs. balance will appear on the screen KATIHAR DIVISION
Then click Submit for verification/acceptance by Pass Clerk. Shri Anjani Kumar, APO/I/KIR 9771441602
(If family member details not shown, please contact concerned Dealing Clerk/
Fill up Reservation Form with journey details and Passenger details.  Then, Select—‘Withdrawal Type’ and enter ‗Withdrawal Reason’ Shri Anil Kumar Upadhyay, CS&WI/KIR 8102921619
kirhrms@gmail.com
Officer to Update & accept family data by Accepting Authority) Give your Pass Number and Pass Booking OTP at PRS Counter Enter ‗Applied Amount’ as applicable. ALIPURDUAR DIVISION
which are required to be entered against each Passenger for booking the
Click on the ―Pass Set List‖ option under Pass menu. tickets. (Different Passes can be used in single ticket Booking) Enter ‗No. of Installments ‘(if Temporary Loan). Shri A. K. Bastia, APO/APDJ 9002052601 apo.apdj2019@gmail.com
. Shri Nurul Islam, CS&WI/APDJ 9002052609 islamnural78@gmail.com
Click on the Confirm, if manual Pass availed entry detail is correct. Once the e-Pass details provided by the user are validated, PNR will Enter ‗Dependent Name/Remarks’ (if any). Shri Umesh Kaman, S&WI/APDJ 7001998056 umeshkaman1975@gmail.com
be generated by a successful response from the PRS system and Upload requisite documents justifying the PF Loan Withdrawal RANGIYA DIVISION
APPLY NEW PASS APLLICATION your ticket will be booked. Reason. Shri Rupendra Chakraborty, APO/III/RNY 9957554603 rupendraapo3rny@gmail.com
Shri Kush Basumatary, Steno/DRM(P)/RNY 9101490850 kushbasumatary@gmail.com

Click on the ―Pass Set List‖ option under Pass menu. THROUGH IRCTC WEBSITE Click on Submit button. Shri Jyoti Prakash Boro, Jr. Clerk/E/RNY 8876875161 jpboro92@gmail.com
Enter the OTP sent to your registered mobile number. LUMDING DIVISION
Select ―Type of Pass‖ from the drop down menu– ‘Privilege  Visit IRCTC e-ticketing website (https://www.irctc.co.in/) and Shri Lalit Kumar, APO/II/LMG 9957553603 apolmg2@gmail.com
Click on Ok button. Shri Tapash Kr. Dey, OS/E/LMG 9957553606 daytapash@gmail.com
Pass or PTO. and Click ―Go‖ button. login with your IRCTC Login ID and Password. If you are not a registered
Shri Deepjyoti Kalita, Jr. Clerk/E/LMG 7002013557 deeplenin5@gmail.com
User of IRCTC website, first register yourself and generate your Login ID and After successful submission the Application Number (15 digit
Select on Available Passes ―Full Set‖ or ―Half Sets‖ Password. TINSUKIA DIVISION
alpha numeric) gets generated like PF2020110900122, for
Click ―New Application‖ and enter the travelling details - Click ‗Pass Booking’ option available under ‗TRAINS‘ menu at further processing by Loan Dealing Clerk (LDC), Loan Verifying
Shri Ashok Kumar Sinha, APO/TSK
Shri Utpal Baruah, Steno to DPO/IC/TSK
9957555602
8638670652 dpotsknfr@gmail.com
[Outward Journey From—To Stations and add Break Journey stations] IRCTC e-ticketing website (https://www.irctc.co.in/) and Authority (LVA) and Loan Accepting Authority (LAA) Shri Dhrubajyoti Bhattacharyya, CS&WI/TSK 9957555610
IRCTC Rail Connect Mobile App (download from Play Store). NEW BONGAIGAON WORKSHOP
Click ―Member to be included‖ and ―Submit‖ button for further Once Loan application is sanctioned by accepting authority, it
verification by Pass Clerk (PC) & approval by Pass Issuing Authority (PIA). Enter the train details and select class of Berths, then click Check will be forwarded to IPAS system to pass the Loan Amount by Shri Lalan Rajak, APO/WS/NBQ 9957552413 sponbqsnfr@gmail.com
[On submitting Pass Application, a SMS is sent to Employee’s registered
Availability & Fare to search your suitable train. Pension Section of Accounts Department. Shri K. K. Rao, S&WI/NBQS 8011772500 kameshwararaokudara@gmail.com
Shri Ganesh Narzary, S&WI/NBQS 9954949477 ganeshnarzary@gmail.com
mobile number having info about Pass Application. A SMS is also sent to PIA Enter Passenger details at passenger reservation page. Also enter five
having details of Pass Application of employee.] digit e-Pass ‗Unique Pass Number (UPN)‘ and four digit ‗Pass Booking To View Status of your Application DIBRUGARH WORKSHOP
Code’ & Press OK to validate your Pass at the time of booking. Click on Loan & Avances, and then click ―My PF Loan Shri A. S. Arif, Ch.OS/P/DBWS 9435391103 ahmedsalimarif@gmail.com
TO VIEW ISSUED PASS/PTOS Once the e-Pass details provided by the user are validated, PNR will Application‖. Shri M. Chowdhury, OS/P/DBWS 9954466425 miltonchowdhury43@gmail.com
Shri P. Chowdhury, OS/G/DBWS 9101146817 prabhatch02@gmail.com
Click ―My Issued Passes” to view issued Passes and PTOs. be generated by a successful response from the PRS system and View ―Current Status‖ in the details against your Application No. For any HRMS related queries, Please contact on the above
your ticket will be booked. Mobile Numbers and Email address of respective Units.
.