SIMPLE REPORTS OUTLINE:

Introduction Introduces account with the 4Ws in reasonable order (who, what, when,
where)
Body Gives details of the what and sometimes why
Conclusion Explains the outcome or may give recommendations/suggestions for an
outcome

SAMPLE:

Scenario:
There was an incident on the school’s recreation ground during a friendly cricket match
between female students when two male students interrupted and one’s action caused the
injury of one of the players. As the head prefect of the school, write a formal report to be sent
to the principal.

24 Bradford Lane,
Williamsville

June 17, 2004

The Principal
Penal Secondary School
Oilverie Drive,
Penal

Dear Madam,
Report on incident on the recreation ground on 15 June, 2004

The incident on the school’s recreation ground occurred on 15 June, 2004 at midday. The girls of
Form One were engaged in a friendly cricket match with the girls of Form Two when two male
students interrupted the match and one caused injury to one of the players.

In the middle of the match, Shane Williams, a student of Form Four and Gary Moore, a student
of Form Three entered the field and began heckling the girls. As Sasha, one of the players, ran to
take a catch, Shane ran towards her, tripped her and caused her to fall. Her mouth struck Shane’s
boots and began to bleed. Gary tried to stop the bleeding with his handkerchief but he failed.

Mr Roger Paine, the Physical Education teacher was called to assist. He took Sasha to the
hospital where she was treated by a nurse in the Casualty department. Mr Paine then took Sasha
home to her parents. There, an explanation was given to the parents as to the cause of the
incident. The Physical Education teacher, Mr Paine, is conducting an investigation of the
incident. 
Yours respectfully,
Brandon Downes
Head Prefect