HBO ROLEPLAY

CHARACTERS:
CEO: Amira
CHAIRPERSON: Regine
SECRETARY: Jeann
CHAIRMAN OF THE BOARD: Lheane
VICE CHAIRMAN OF THE BOARD: Mia
COMMITTEE CHAIR: Tomas
BOARD MEMBER: JC

CEO: Good day. Is everyone already here in the meeting? Or are we still waiting for someone?

SECRETARY: No, [Ma'am/Sir]. Everyone's already here.

CEO: Good. Let's begin, Regine?

CHAIRPERSON: All right. But before we officially start the meeting, I would like to introduce first the members of today's
meeting.

Of course, we have Ms. Amira Camilet, the Cheif Executive Officer and also the founder of HBO Group of Companies.

CEO: Thank you, Regine. It's nice to see some very familiar faces today. I am looking forward to another fruitful meeting
with you all.

Also, I know that you've already met my very reliable secretary but let me still introduce him/her. We have Ms. Jeann.

SECRETARY: Thank you for your very kind words, Ms. Amira. Again, I am Jeann Cascano, Ms. Amira’s Secretary, but for
today I am everyone's secretary. Please do not hesitate if you need anything because I would gladly attend to those
needs.

CHAIRPERSON: Also, we are joined here today by the Chairman and Vice Chairman of the Board.

CHAIRMAN OF THE BOARD: Good day! I am Lheane Frayna, the Chairman of the Board.

VICE CHAIRMAN: And I am Mia Barcelon, the Vice Chairman of the Board.

CHAIRPERSON: And lastly, we have the Committee Chair and one of our board members.

COMMITTEE CHAIR: Yes, thank you, Ms. Regine. I am John Paul Tomas, the Committee Chair.

BOARD MEMBER: And I am JC Aquino, one of the board members of HBO Group of Companies.

CHAIRPERSON: All right, since everyone's already here. Let us begin the meeting.

But before we proceed onto today's discussion on how to effectively implement the work from home stratagem in this
company, let us go back and breifly go over the report from the last meeting which was held on the 22nd of September.
Right, Ms Jeann?
SECRETARY: Right. Thank you, Ms. Regine. On the last meeting, we talked about ____________.

CHAIRPERSON: Thank you, Ms Jeann. Now, let's get a move on and head to our main agenda for today.

Have you all received a copy of today's agenda?

EVERYONE: Yes, we have.

CHAIRPERSON: All righty! To kick start our meeting for today, we have Ms Lheane.

Ms Lheane?

CHAIRMAN OF THE BOARD: Thank you, Ms. Regine. So, I've received reports on how this pandemic has affect our
employees and _____________.

VICE CHAIRMAN OF THE BOARD: Because of this our productivity rate and sales have relatively gone down by 5%.

CEO: Which I think is not that bad, right?

COMMITTEE CHAIR: It is not that bad, Ma’am. However, it is best to address the issue before it becomes worse.

CEO: That's right. I mean, that's the point of this meeting, right?

To create and employ strategies that would make the work-from-home stratagem more effective and productive for us
and our employees.

CHAIRMAN OF THE BOARD: That's right, Ma’am.

We never realized how hard this pandemic would affect all of us. However, we must continue serving our mission to
keep this company thriving and ensure that our goals are still in shape.

COMMITTEE CHAIR: With that, I have prepared a progress plan on how to effectively conduct this work from home
stratagem and decided to make some compromises for the comfort of everyone, especially the employees.

BOARD MEMBER: I think that's interesting. Why don't we take a look at your progress plan?

COMMITTEE CHAIR: The progress plan would be presented by the Secretary. Ms Jeann? If you please.

SECRETARY: All right.

So, according to the progress plan we would have to employ a new set of schedules and shift as we have to consider
each other's availability. Our board committee would only have to report twice a week to update us regarding their
matters, while other board members would only have to make a presence at least thrice a week to actively participate in
meetings and other agendas.

BOARD MEMBER: I see. So, board members are required to make a presence thrice a week?
CHAIRPERSON: That’s right, Mr. JC. Board members are required to make a presence in every meeting. However, if by
any chance that you are not going to be able to attend, please do inform the secretary ahead of time.

CEO: Ms. Jeann, please provide me a list of the scheduled meetings so that I can attend regularly and be updated
regarding this matter.

SECRETARY: Noted, Ms Amira.

VICE CHAIRMAN OF THE BOARD: May I just ask? How about our employees who don’t have laptops and internet
connections at home?

CHAIRMAN OF THE BOARD: I think we should provide them laptops and in terms of internet connection, I suggest that
we give them a loaded mobile Wi-Fi which is good for a month?

COMMITTEE CHAIR: That’s a great idea! However, we might spend a lot for this.

CEO: Let’s not think about the money we’re going to spend. Let’s just focus on how we’re going to provide our
employees with what they need. After all, our company will also benefit through this.

VICE CHAIRMAN OF THE BOARD: Well said, Ms. Amira! However, how are we going to distribute the said gadgets to
them?

CHAIRMAN OF THE BOARD: That’s also one of my concerns. We don’t have any delivery services in our company. I mean,
there are lots of delivery couriers out there, but how about the money? We’re going to spend again for this matter.

CHAIRPERSON: Just like what Ms Amira had said earlier, let’s not think about the money. Let’s focus more on our
employees’ welfare. Let’s just look at it as an investment. An investment in which the whole company will benefit from.

CEO: I like that investment mindset of yours Ms Regine. This pandemic is already stressful enough, so let’s think that this
will be our foremost support for our employees’ wellness even at home.

And with that said, Ms Jeann, do we have all the contact numbers of our employees?

SECRETARY: Yes, Ms Amira, we do.

CEO: All right. Let’s send them emails, text, or maybe give them a call, so that we can survey on who among them are in
need of tablets of mobile Wi-Fi.

CHAIRMAN OF THE BOARD: I may ask some of the board members if they could also provide assistance in this matter.

BOARD MEMBER: I’m volunteering to help in this matter. It’s the least that I can do for the company.

COMMITTEE CHAIR: Thank you, Mr. JC. We appreciate you volunteering.

VICE CHAIRMAN OF THE BOARD: I’m going to help in doing the survey as well, so that I can monitor how much we’re
going to spend for the tablets and mobile Wi-Fi.

CHAIRMAN OF THE BOARD: Why don’t we make a policy about the handling of tablets and mobile Wi-Fi? Like a company
and employee agreement.
COMMITTEE CHAIR: I think that’s smart. We don’t know when exactly this pandemic will end and who knows if we might
have more expense than profit in the end, right?
CHAIRMAN OF THE BOARD: Yes, it’s better to be ready for anything. Let’s create policies regarding the mobile Wi-Fi and
tablets and if a policy is violated, there would be appropriate penalties.
Miss Secretary, please take note of this.

SECRETARY: Already on it, Ma’am. Rest assured that I have a copy of these tentative notes and agreements.

CHAIRPERSON: All right, if there aren’t any more concerns about the distribution of tablets and mobile Wi-Fi, let’s
proceed to the ways on how we can effectively implement this work from home stratagem.

BOARD MEMBER: I have a thought in my mind. Why don’t we have an information technology helpline? With this
helpline, our employees can all anytime whenever they encounter a problem.

CEO: I like the idea of a helpline. Unforeseen problems may come up technologically speaking once we implement this
work from home stratagem.

CHAIRPERSON: So, are there any opinions or suggestions regarding this IT helpline?

VICE CHAIRMAN OF THE BOARD: We do have an IT department, right? Why don’t we assign this matter to them?
However, how are they going to receive calls when they are also working from home?

COMMITTEE CHAIR: Maybe let’s just assign two or three people from the IT department who can receive those calls?

CEO: Yes, I think that it’s more possible to just assign two to three people than making the whole IT department take the
call. After all, they also have work to do aside from the IT helpline that we are going to implement, right?

CHAIRPERSON: All right, then I guess we are going to go with that suggestion. Let’s move on to another strategy, shall
we? How about making communication protocols with our employees?

CHAIRMAN OF THE BOARD: You mean, aside from having team meetings like this regularly, we should also have a check-
in protocols with our employees?

CHAIRPERSON: Yes, for us to monitor whether they have adapted to this work from home stratagem or they’re still
finding it difficult.

VICE CHAIRMAN OF THE BOARD: Good point. So, I guess we would have to require our employees to install a software
application so that they can be able to connect and communicate their concerns, right?

COMMITTEE CHAIR: So, I guess that’s another job for our IT department?

CEO: Yes. Let’s have them install useful applications like Zoom in the tablets that we are going to distribute to them.

SECRETARY: All right, I’ll take note of that.

CHAIRPERSON: Now that that’s resolved. Are there any more additional suggestions on how we can effectively
implement this work from home stratagem?
BOARD MEMBER: What about working hours? Are we still going to require our employees to work from 9:00 to 5:00?

CEO: I think we can be more lenient in the working hours as long as the job gets done.

VICE CHAIRMAN OF THE BOARD: However, if we were to allow flexible working hours, how are we going to quantify the
hours our employees have put in since there are no more time ins and outs. Are we to pay them their full salary even if
they didn’t, strictly speaking, put in eight hours of work?

CHAIRMAN OF THE BOARD: We can pay them the same and just reduce their working hours. We can have the employee
work with the time they are given and if they’re not able to finish it, the next employee can just continue where they left
off.

CEO: I think that’s a great idea. That way, we’re beating the deadline and keeping our employees welfare prioritized at
the same time.

CHAIRPERSON: Thank you. I trust that our secretary got all that?

SECRETARY: Of course.

CEO: I might say, these are all brilliant ideas. However, these are only applicable to essential employees. How about our
non-essential employees?

BOARD MEMBER: Yes, how about those who cannot render hours because of the nature of their work in this company?

CHAIRMAN OF THE BOARD: As much as we want to consider all of our employees, we might need to put their
employment on the floating status as of the moment.

COMMITTEE CHAIR: Even if I might disagree, it is true that we are no longer in need of their services since we are all
going to be working from home. However, we should give them their 13 th month pay as early as now before or after we
disclose this decision to them.

CEO: You’re right. Although, it’s quite saddening to lose those employees who were with us for a long time now, I’m
afraid it is necessary.

Let’s arrange another meeting regarding this matter.

CHAIRPERSON: All right. How does Monday two weeks from now, sounds?

EVERYONE: Okay.

CHAIRPERSON: It’s set then. We’ll meet again on November 8. Same time.

Are there any more concerns? Suggestions? Questions?

EVERYONE: None.

CHAIRPERSON: All right! Then that concludes our today’s meeting. Thank you all for coming and I hope to see you all on
the next one.