LEGAL AND TAXATION ASPECT

Timing of
Agency Requirements Cost
Compliance
Cooperative A. Cooperative Name Reservation Once P20,000

Development B. Certificate of Registration Once

Authority  Cooperative Name Reservation Notice

 Economic Survey;

 Articles of Cooperation and the approved

By-laws

 Treasurer's Affidavit

 Surety Bonds of accountable officers

 Certificate of Pre-Membership Seminar

(validated by the Authority)

 Undertaking to comply with the auditing

and accounting standards prescribed by

the Authority

 Undertaking to comply with other

requirements prescribed by the other

regulatory agency, when applicable

MANAGEMENT AND LEGAL STUDY 110

 C. Submission of Reports Annually

 Cooperative Annual Performance Report

(CAPR)

 Social Audit Report including its program

of activities in pursuance of its socio-civic

undertakings showing its achievements

at the end of every fiscal year

 Performance Report

 Audited Financial Statements duly

stamped “Received “by BIR

 List of Officers and Trainings

Undertaken/Completed

Bureau of A. BIR Certificate of Registration Once P5,000

Internal  BIR FORM 1903 (Application Form)

Revenue  BIR FORM 0605 (Payment Form)

 BIR FORM 2000 (Documentary Stamp Tax

on Subscription)

 Photocopy CDA Certificate

B. TIN Registration Once

D. Registration of Books Once

 BIR Form 1905

 Books of Accounts

C. Application for Authority to Print Once

Receipts and Invoices

 Accomplished BIR Form 1906

 Photocopy of COR and paid Registration

BIR 0605

MANAGEMENT AND LEGAL STUDY 111

  Photocopy of Mayor’s Permit

D. Certificate Authorizing Registration Every 5 P500

 Tax identification number (TIN) of seller Years

and buyer

 Notarized deed of absolute

sale/document of transfer, but only

photocopied document shall be retained

by the BIR

 Certified true copy of the latest tax

declaration issued by the City Assessor’s

Office for the land and improvement

applicable to the taxable transaction

 Owner’s copy and certified true copy of

the Transfer Certificate of Title (TCT)

 Certificate of “with Improvement”

E. Certificate of Tax Exemption

 BIR Form 1945 (Application for Certificate

of Tax Exemption for Cooperative)

 Certified True Copy of Articles of

Cooperation and By Laws

 Certified True Copy of Certificate of

Registration issued by CDA

 Certified True Copy of current Certificate

of Good Standing issued by CDA effective

on the day of application

 Certified True Copy of BIR Certificate of

Registration of the Cooperative

MANAGEMENT AND LEGAL STUDY 112

  Original Copy of Certification under Oath

of the list of cooperative members with

their respective TIN and their capital

contribution prepared by authorized

official of the cooperative

F. Remittance of Withholding Tax Monthly

 BIR Form 1601-C: Monthly Remittance

Return of Income Taxes Withheld on

Compensation

 For amended return, proof of remittance

and the return previously filed.

 For those with advance payments, BIR

Form No. 0605

G. Filing of Annual Information Return Annual

 BIR Form No. 1702-EX (Information

Return)

 Certified True Copy of the current

and effective Certificate of Good

Standing from CDA;

 Original Copy of certificate under

oath by the Chairperson/General

Manager Original

 Copy of yearly summary of

records of transactions clearly

showing which transactions

correspond to members

 Original Copy of Certification

under oath by the

MANAGEMENT AND LEGAL STUDY 113

 Chairperson/General Manager of

the List of Members, their

respective TIN’s, and the Share

Capital Contribution of each

member as of the year end

concerned.

H. Filing of Quarterly Tax Return Quarterly

 BIR Form No. 1702Q

I. Annual Registration Fee for Persons Annually P500

Subject to Value Added Tax

J. Remittance of VAT Monthly

 BIR Form 2550M – Monthly Value-Added And

Tax Declaration Quarterly

 BIR Form No. 2550Q -Quarterly Value-

Added Tax Return

Register of A. Certified True Copy of Land Title Once P500

Deeds B. New transfer of Certificate of Title Once P9000

 Copy of deed of absolute sale

 Official receipt evidencing payment of

transfer tax

 Certificate Authorizing Registration from

the BIR (CAR) including official receipts

for payment of DST and CGT

 Real property tax clearance from the City

Treasurer’s Office

 Original copy of owner's duplicate of TCT

(in the name of the seller)

MANAGEMENT AND LEGAL STUDY 114

  Original or certified true copy of the

latest tax declaration;

 Notarized secretary's certificate

containing resolution of the board of

directors of the seller approving the sale.

City Assessor’s A. Tax Declaration Once

Office  Photocopy of notarized deed of sale

 Copy of latest tax declaration (in the

name of seller)

 Tax clearance certificate of real property

taxes from the CTO;

 Certificate authorizing registration from

the BIR;

 Photocopy of official receipt of transfer

tax payment (original copy to be

presented)

 The transfer certificate of title (TCT)

issued by the RD (in the name of the

buyer).

Barangay A. Barangay Clearance Annually P500

 Transfer of Title / Land Title

 Tax Declaration

 Certificate of registration (CDA)

DOLE A. Certificate of Registration Once

 DOLE-BWC-IP

 Copy of Certificate of Cooperation

 Layout plan of the place of work floor by

floor, in a scale of 1:100 meters

MANAGEMENT AND LEGAL STUDY 115

Antipolo A. Building Permit and Electrical Inspection Once P10,000

City Hall Certificate

 Building Permit Forms

 Electrical Permit Forms

 Sanitary Permit Forms

 Complete sets of Detailed Plans

 Structural Design Analysis – signed and

sealed by Civil Engineer at every page.

 Proof of Property

 Photocopy of Transfer Certificate if Title

(TCT)

 Photocopy of tax Declaration of

Property-lot (Certified True Copy)

 Photocopy of Current Tax Receipt

 Contract of Sale

 Deed of Absolute Sale

 Permit Billboard

 Zonal Clearance

 Photocopy of PTR # and PRC license of

all concerned engineers and architects

 DOLE Clearance

B. Sanitary Permit Once P1,000

 Inspection of said establishment

C. Fire Safety Inspection Certificate Once P500

 Building plans (including fencing,

signboard, etc.)

 Lot plan

MANAGEMENT AND LEGAL STUDY 116

  Clearances (locational, barangay, etc.)

Fire safety requirements

 Title, tax declaration, tax receipt (if

owned)

 Sketch

 Bill of materials, specifications,

structural computation

 PRC/PTF of the Engineer

D. Zoning Clearance Once P500

 Notarized Application Form

 Transfer of Title

 Barangay Clearance

 Vicinity Plan

 Site Development Plan

E. Mayor’s Permit Annually P9,000

 Notarized Application Form

 Barangay Business Clearance

 Deed of Sale, Transfer of Title/ TCT or

Tax Declaration

 Location / Zoning Clearance

 EPO/Solid Waste Management Seminar

 Business/Mayor’s Permit

Land Registration of Vehicle Annually Year 1-3:

Transportation  Original Sales Invoice of MV P13,000

Office  Original Certificate of Stock Reported Year 4 – 5:

(CSR) P10,600

 Appropriate insurance certificate of cover Year 6-10:

MANAGEMENT AND LEGAL STUDY 117

  Original PHP-HPG MV Clearance P5,800

Certificate

Social Security A.SSS Employer Number Once

System  Cooperative Official Email

B. Remittance of SSS Contribution Monthly

 Employer Contributions Payment Form-

also known as SSS Form R-5

 Contributions Collection List – also known

as SSS Form R-3bor R-3 Diskette/USB File

 Cash or Check payable to SSS

Philippine A. Philhealth Employer Number Once

Health B. Certificate of Registration Once

Insurance  Employer Data Record (ER1) Form (in

Corporation duplicate)

 PhilHealth Membership Registration Form

(PMRF) for each employee (in duplicate)

 Business permit and/or license to

operate

 Cooperative Development Authority

(CDA) Registration Monthly

C. Remittance of Contribution

 Contributions Payment Return (ME-5)

Form

Home A. Home Development Mutual Fund Once

Development Employer number

Mutual Fund  Employer's Data Form (EDF [HQP-PFF-

002])

MANAGEMENT AND LEGAL STUDY 118

  Specimen Signature Form (SSF [HQP-PFF-

003])

 Valid ID

 SSS Certification (if already registered

with SSS)

 Certified True Copy or Proof of Business

Existence

 CDA Certificate

 Approved Articles of Cooperation

 Business Permit/Mayor's Permit Monthly

B. Remittance of Contribution

 Accomplish bank’s enrollment form

 bank’s requirements

Other Cost (10% of Estimated Total Cost) P7,000

TOTAL COST P77,000

MANAGEMENT AND LEGAL STUDY 119