Person Mangmnt Volume 1

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INDEX
VOLUME-I
Section Particulars Page No Page No
From To
A INTRODUCTIO N 1 13
B R EC ENT INITIATIVES 14 150
C ESTABLISHMENT I BRANCH 151 311
Constable to Inspe ctor Le ve l
D SECR ET SECTIO N II BR ANCH 313 421
DSP Le vel
E SECR ET SECTIO N I & CO NFIDENTIAL BR ANC H 423 608
IPS Office rs
F ESTABLISHMENT II BR ANC H 609 646
Appeals, Transfe rs, Deputations of ORS/NGO
G ESTABLISHMENT II BR ANC H 647 683
Miscellaneous Matte rs
H SECR ET SECTIO N III BR ANCH 685 749
C le rica l a nd Ministe rial Staff
I SELECTED STANDING ORDERS 751 919
From Pe rsonnel Management Pe rspe ctive
J PUNJAB POLIC E ACT, 2007 921 959
K IPS RULES AND R EGULATIO NS 960 1098

Introduction
----------
Recent Initiatives
INTRODUCTION
S. No. Particulars Page No Page No
From To
1 Organizational Hierarchy 1 1
2 Brief Introduction – Punjab Police Department 2 6
3 Police Zones & Ranges 7 8
4 Other Field Units 9 11
5 Administration Wing 12 13
RECENT INITIATIVES
From To
A EXECUTIVE SUMMARY 14 15
B FOR CONSTABLES
1 Recruitment of Constables (District Police) Standing 16 20

Order No. 1 of 2010 dt. 25.2.2010
2 Recruitment of Constables (Armed Police) 21 25

Standing Order No. 2 of 2010 dt. 25.2.2010
3 Recruitment of Constables (Female) 26 29

(District Police and Armed Police)
Standing Order No. 3 of 2010 dt. 27.2.2010
4 Amendments in Standing Order Nos. 1/2010, 2/2010 30 32

and 3/2010
Memo No. 12306-2/E-1(4) dated 09.09.2010
5 Recruitment of Constables (Sports Person) in Armed 33 34

Police , Standing Order No.
6 Revision in procedure of promotion as Head 35 39

Constables from Constables on Seniority cum Merit
basis in 70% cases, 25% on the basis of BPT and 5%
for Outstanding Sports-persons under the powers
defined in Rule 13.21 of PPR
Order dated 27.7.2010
7 Re-categorization of posts of Constables and their 40 44

distribution in various districts & commissionerates
C Head Constable to SI Level
8 Creation of 400 Additional Posts of SIs, 400 Additional 45 50

Posts of ASIs and 600 Additional Posts of Head
Constables. Order dated 17.2.2010
9 Proposal to replace direct recruitment at the level of 51 61
ASI with SI and proposing 50% posts for direct
recruits
Proposal Letter dated 7.12.2009 with draft
Notification
D INSPECTOR LEVEL
10 Creation of Additional 200 Posts for Inspectors 62 65

E D.S.P. LEVEL
11 Letter No. 3782/Con.-SA-6 dated: 25-05-2010 for 66 70

amendment in PPS Rules with complete cadre
strength of DSPs from all the four cadres
12 Punjab Police Service (First Amendment) Rules, 2010 71 72

Punjab Govt. Notification dated 18.8.2010
13 Complete Roster of 500 Posts of DSPs including Direct 73 90

and Promotees from the 4 Cadres of Punjab Police to
PPS
F ADMINISTRATIVE CHANGES
14 COMMISSIONERATE SYSTEM
Inception of Commissionerates in Amritsar, 91 94

Jalandhar and Ludhiana.
Punjab Govt. Notification dated 5.3.2010
Appointing authorities / Punishing authorities and 95 95

Appellate authorities in Commissionerates
Annual Confidential Reports of officers / officials of 96 96

different ranks posted in the Commissionerates
15 SEPATATION OF INVESTIGATION AND

LAW & ORDER DUTIES
Standing Order No. 5/2010 97 102
16 CORPS OF DETECTIVES
Constituting a 'Corps of Detectives' in 103 106

Commissionerates
Standing Order 1/2010 dated 15.6.2010
17 SPECIAL SECURITY GROUP
The Special Security Group Ordinance, 2010 107 113

Appointment of Director –SSG 114 115
Order dated 23.7.2010.
18 DRAFT POLICY FOR SPORTS PERSONS
Career Management of Punjab Police Sports Persons 116 133

19 NEW PROMOTION GUIDELINES (DPC)
CONSTABLE TO INSPECTOR LEVEL
Standing Order No. 7/2010 dated 20.8.2010 134 145
20 CREATION OF NEW RANK OF SENIOR

CONSTABLE
Standing Order No. 8/2010 regarding up-gradation of 146 148
posts of constables to Senior Constables after
completion of 9 years of regular qualifying service
21 SANCTIONING OF ADDITIONAL POSTS BY

PUNJAB GOVT.
Memo No. 1$3$2009-2r (1)$3345 dated, Chandigarh 149 150
03-08-2010 (Home I Branch)
Sanctioning of Additional Posts from the rank of
Constable to Inspector Level
ORGANIZATIONAL HIERARCHY
DGP ( Punjab Police )

District Police (ADGP/Law & Order)
Intelligence Wing (ADGP/Intelligence)
Rules Wing (ADGP/Rules)
* Armed Police (ADGP/Armed Battalions)
Railway & Traffic Police (ADGP/Railway & Traffic)
Administration Wing (ADGP/Administration)
Crime Wing (ADGP/Crime)
Information Technology & Tel. (ADGP/IT&T)
Security Wing (ADGP/Security)
Punjab Police Academy Phillaur (ADGP/Trg.& Dir.PPA)
Internal Vigilance (ADGP/IVC&HR)
* Presently, these posts are being occupied by DGP Rank Officers
Personnel Management Compendium Vol1 Page 1

BRIEF INTRODUCTION - Punjab Police Department
For conceptualizing, designing, development and implementation of this project a

broad understanding of the department needs to be laid down.
- The employee base of Punjab Police is amongst the largest in the State.
The Punjab Police personnel are involved not only in their primary task of
combating crime, maintaining L&O etc. but also in administrative,
ministerial and other such functions. Moreover, they are posted at various
offices of the Police Department spread over a large geographically
diversified area across the State.
- PPHQ, located in sector 9, Chandigarh is the main hub of the Punjab

Police Department. It has mainly two fold functions
a) Enabling functions and
b) Topmost supervisory functions within the Department.
- CADRES
After coming into force, Punjab Police Act 2007, Punjab Police has been
categorized into 4 Cadres (Section 4B):
- District Police
- Armed Police
- Intelligence
- Technical & Support Service (TSS)

PPHQ consists of several Wings each dedicated specifically to a set of
functions related to policing. A brief preview of the functions of these Wings
are as under :-
• Administrative Wing : It looks after all issues related to the

Police personnel in terms of recruitments, transfer, postings,
promotions, rewards and punishments, leaves, retirements, police
personnel welfare etc.
• Provisioning Wing: It looks after the budgetary provisions of the

department and deals with all issues related to purchases of
material resources and equipments for the department. It has a
central role in all financial matters of the department.
• Intelligence Wing: It is responsible for the State level

intelligence collection and collation especially in matters related to
crime and criminal activities, Law and Order situations, Political
activities etc. It is also responsible for Counter Intelligence
operations specially related to counter terrorism. Monitoring the
activities of Special Narcotic Cell, antecedents verifications such as
in case of passport and service, special surveillance of areas like
border areas and airports, liasioning with FRROs and monitoring
POs and absconders.
• C & T Wing: It is the nodal Wing for making policies/ guidelines,

rules and regulations, initiation of proposals and their
implementation, training of personnel in the field of Information
Technology and Telecommunications. Having a separate Telecom
cadre, it also has administrative and provisioning functions. It is
also the nodal implementing agency for all such schemes of
Government of India. It is also responsible for maintenance of
Punjab Police Website.
• Traffic Wing: It is the nodal wing for making policy decisions

regarding improvements/streamlining of traffic related issues in the
State and its implementation, projecting requirements for traffic
related equipments etc.
• Internal Vigilance Cell: This wing internally investigates/enquires

into all complaints related to corruption, dereliction of duty etc. by
Police personnel up to the rank of Police Inspector within the
department.

• Human Rights Cell: This wing investigates/enquires into cases of
Human Rights violation in co-ordination with NHRC, PSHRC and
SC/ST Commission.
• Rules Branch: This wing is the nodal wing to look into the existing
rules Governing Punjab Police, its implementation by the Police
Personnel in the department. It is also responsible
for suggesting/formulating changes in the existing rules wherever
applicable. At present it is incorporating amendment of the Punjab
Police Rules (PPR) 1959 in view of the new Punjab Police Act, 2008.
• Crime Wing: This is the nodal wing for collection and collation of
all crime related data. It has under its supervision the SCRB, FPB
and FSL. It studies the criminal activities patterns, prepares the
dossiers and modus operandi of the criminals. The Wing also has a
special branch for separately handling complaints related to crime
against Women and Children. The wing also investigtes/enquires
into cases earmarked to it specifically by DGP Punjab.
• Security Wing: This is the nodal Wing for looking into the aspects
of VIP security, security of vulnerable points and installations.
• NRI and Community Policing Cell: The main responsibility of the

wing is to take care of the complaints lodged by/against the NRI's
of the region. The wing handles all complaints received through
various Ambassadors/High Commissions/ Complaints send through
Public representatives/ received on Phone/Fax/E-mail by/ against
NRI's.
In addition six new NRI Police Stations have been setup and this
wing supervises their functioning. It also supervises the efforts of
Community Policing at the district level through the Community
Police Resource Centres.
• Legal Wing: Legal cells are setup for all the wings to provide
support for Petitions, service matters etc. against the department
filed by public, employees etc.
• Punjab Police Control Room (PPCR): The PPCR is the nerve

centre for sending and receiving of all messages between the
District Control Rooms and PPHQ as well as for Inter-State
Communications.

It is also responsible for the preparation of Daily Crime Bulletin at
PPHQ. In case of any disaster like situation or in case of a serious
law and order crisis, PPCR has a pivotal role to play as the
command and control centre. Similar is the case during elections.
The overall supervision is the PPCR is under the Intelligence Wing.
• Law and Order Wing: The wing is headed by an Officer of ADGP

Rank and is mainly responsible for monitoring of the Law & Order
situation in the State, deployment of the Armed Police/PMF as per
the situation.
• Training Wing: It is responsible for framing of rules and

guidelines for training of police personnel of the department. It
studies the Training Needs Analysis (TNA) for the personnel and
identifies the gaps that are required to be filled in. It determines
the courses that are required to be run for various ranks at various
training centres. It also co-ordinates with BPR&D in this regard. It
also determines the nomination of course participants for various
courses outside the State and the country.
• State Crime Record Bureau (SCRB) works as a nodal agency in

consolidating crime and criminal date across the State in the
prescribed formats from the SCRB as decided by National Crime
Record Bureau (NCRB).
• Punjab State Forensic Science Laboratory (FSL) is located at

Chandigarh. Its basic purpose is to provide Forensic support in the
investigation of heinous and sensational crimes. It is headed by
Director, FSL who in turn reports to ADGP/Crime.
Field Units
• Police Station (P.S.) is the cutting edge of the Department. It is

also the first organizational level of Police-Public interface. It is
primarily responsible for maintaining Law & Order, prevention &
detection of crime in its area of jurisdiction.
• Over a few co-terminus P.Ss is the office of Sub-divisional Police

Officer (SDPO) who is in the rank of Dy. SP/ASP/ACP. S/he has the
supervisory functions over the P.S. in his/her area of jurisdiction.
S/he is to report to the District SSP on the above matters.

• As per the Notification issued on 5.3.2010, the Punjab Government
has constituted 3 Police Commissionerates in Amritsar, Jalandhar
and Ludhiana, which are headed by officers of the level of
I.G./D.I.G. The respective Commissioners are responsible for all the
matters falling under their jurisdiction and report directly to D.G.P.
• A District comprises a few co-terminus Sub-divisions. District Police

Office (DPO) is the Headquarters of the Police organization at the
District level and is headed by an Officer in the rank of Senior
Superintendent of Police (SSP). The DPO has enabling and
supervisory functions within the area of jurisdiction and performs
administrative, provisionary functions etc. It is also the pivotal
point of Police-Public interface in the District. It also has to co-
ordinate several functions with other Government Departments at
the district level. It has to report about its functioning to
Range/Zonal Office & PPHQ.
• A Range has within its area of jurisdiction a few co-terminus

districts. The Range Office is headed by an Officer rank of Deputy
Inspector General of Police (DIGP).
• A Zone has within its area of jurisdiction two co-terminus Ranges.

The Zonal office is headed by an Officer in the rank of Inspector
General of Police(IGP).
• The Range & Zonal offices have supervisory functions over the
activities of the districts within their jurisdictions. The hierarchical
system is to ensure checks & balances in police functioning, at each
level.

Police Zones, Ranges and Districts
Punjab Police has a pervasive organizational structure.
D.G.P. headquartered at Chandigarh, along with his secretarial staff including

Administration, Intelligence, Security, Crime & Forensic Science Laboratory,
Provisioning and Computer Wireless & Communication.
The state is divided into four zones –
(I) Border Zone
(II) Patiala zone
(III) Jalandhar zone
(IV) Bathinda zone
Each zone is headed by an Inspector General of Police.
Seven Ranges: These Zones have further been divided into 7 Ranges
1. Patiala 5. Jalandhar
2. Faridkot 6. Ropar
3. Ferozepur 7. Border Range
4. Ludhiana
Presently, Punjab has 25 police districts headed by S.S.P.s/Commissioners
Punjab Police has an armed compliment consisting of eight of Punjab Armed Police
(PAP) battalions, seven battalions of India Reserve Battalion (IRB) and five
battalions of Commandos.

Chart showing Zones, Ranges and Districts in
Punjab

Zones Ranges Districts
1. Border Zone 1. Border Range 1. Amritsar Rural
2. Batala
(IGP/Border Amritsar)
3. Gurdaspur
4. Tarn Taran
2. Patiala Zone 1. Patiala Range 1. Patiala
2. Sangrur
(IGP-Zonal-I, Pb. Patiala)
3. Fatehgarh Sahib
4. Barnala
2. Ropar Range* 1. S.A.S. Nagar
2. Ropar
3. S.B.S.Nagar
3. Jalandhar Zone 1. Jalandhar Range 1. Jalandhar (Rural)*

2. Hoshiarpur
(IGP-Zonal II, Pb, Jal.)
3. Kapurthala
1. Ludhiana(Rural)
2. Ludhiana Range 2. Khanna
4. Bhatinda Zone 1. Ferozepur Range 1. Ferozepur

2. Moga
3. Faridkot
2. Bathinda Range 1. Mukatsar

2. Bathinda
3. Mansa
4 Zones 7 Ranges 22 Districts
(1 unsanctioned)* 17 Revenue Districts
5 Police Districts (1 unsanctioned)*

Commissionerates:
Commissioner of Police (IG/DIG Rank Officer)
1. Amritsar
2. Jalandhar
3. Ludhiana

Other Field Units
• The Intelligence Wing has 6 Zonal CID units headed by an SP

level officer who are responsible for intelligence collection and
collation and other intelligence functionalities cited above.
• The Intelligence wing also has two Counter Intelligence units

headed by an SP level officer based at Amritsar and Patiala. They
are responsible for counter intelligence activities at the field level.
• CID unit Delhi: Unit is headed by an SP rank officer. The wing is

responsible for intelligence collection and collation and other
intelligence functionalities cited above.
• Joint Interrogation Centre, Amritsar headed by AIG/SP rank

officer dealing with the interrogation of the suspects/criminals who
are apprehended for interrogation purposes.
• Special Narcotic Cell: This cell at Amritsar is being headed by an

SP level officer. This cell is responsible for gathering information to
Narcotic and other smuggling activities.
There are three Zonal Crime Officers headed by SP rank officers at

Patiala, Amritsar and Jalandhar. They are responsible for enquiry/
investigations/re-investigations of cases under the direction
/instructions passed by ADGP Crime posted at Chandigarh.
• Community Policing Resources Centre (CPRC): CPRC's are set

up in all police districts of Punjab. These centres are setup to
provide services like Passport service/Arms Licence verification,
Registration of Vehicles, Permission for fairs, NOC for Marriage
Palaces, Hotels and Cinema, Renewal of Arms Licence, Police
clearing Certificates etc. These centres have been setup to provide
all of the above mentioned services to the public through single
window clearance system. At the PPHQ the NRI & Community
Policing Cell monitors its functioning.
• Finger Print Bureau: Finger Print Bureau is setup at Phillaur and

is the nodal centre for Finger Print database of all the people
convicted by the court.

The bureau facilitates the investigations of the various cases, and
shares the Criminal History with IOs. The bureau also facilitates IOs
to tally chance prints recovered at the scene of crime by tallying it
with the criminal records already available with the FPB.
• District Control Rooms: Control Rooms have been setup at each

district level to facilitate collection.
• CM Security cell : CM Security Cell is headed by a DIG level

Officer and is responsible for the overall security cover to be
provide to the CM and his immediate family. He reports to the
ADGP/Security.
• Punjab Police Housing Corporation (PPHC) undertakes

construction of residential, non-residential and all other types of
buildings required for Punjab Police, Jails and for other Police
officers in the state. DGP Punjab Police is the Chair-person of PPHC.
PPHC has 4 divisions and 12 Sub-Divisions across the State of
Punjab.
• Punjab Police Academy (PPA), Phillaur and PRTCs: PPA

Phillaur is mainly responsible for the training of Police personnel in
various basic and promotional courses. It is headed by an Officer in
the rank of Director General/Additional Director General of Police
who occupies the post of Director, PPA, at Phillaur. It has within
its jurisdiction the control of Police Recruits Training Centre
(PRTC),Jahan Khelan (Distt. Hoshiarpur) which is headed by a
Commandant.
• Punjab Armed Police (PAP) has its Headquarters at Jalandhar. It

has within its control 5 Commando Battalions, 7 IRB (India Reserve
Battalions) and 8 PAP (Punjab Armed Police) Battalions. A Battalion
is headed by a Commandant who is in the rank of SSP/SP. A
Battalion is further divided into 6 companies. Each company is
headed by an officer of the rank of a Dy. SP. The PAP is headed by
an officer of the rank of Director General/Additional Director
General of Police and is assisted by 4 IGP rank and 8 DIGP rank
officer for various administrative, financial, training, and
operational functions.

The basic function of the battalions includes provision of special
security measures and additional assistance to the field units as
and when required. In addition it supervises the functioning of
Recruits Training Centre (RTC) Jalandhar, In-Service Training
Centre (ISTC) Kapurthala, Recruits Training Centre (RTC)
LaddaKothi, Sangrur and Police Commando Training School (PCTS)
Bahadurgarh, Patiala.
• Government Railway Police (GRP) - GRP is mainly responsible

for providing law and order support to the railway network in the
state. It is headed by an ADGP level officer. There are 11 GRP
Police Station and 32 GRP Police Posts have been setup across the
state. They are responsible for the security of the Indian Railway
and the passengers using the Rail facilities.
• Other Police Training Institutions - District Training School

(DTS), one for each district, is in the process of being established.
Its basic objective would be to run refresher courses for the District
Police at the District level itself. In addition an IT Training centre is
being established at Mohali.
• Punjab Private Security Agencies Training Corporation
Incorporated in 2008 as a subsidiary of Punjab Police Housing

Corporation,two training institutes at Jahankhelan and Ladda Kothi,
have been established under the banner of the PPSATC,wherein
training to more than 4000 boys and girls has been imparted till
date. The trainees have been given employment by top security
agencies of the country. The selection of candidates is carried out
as per the norms defined in Private Security Agencies (Regulation)
Act, 2005 and Punjab Private Security Agencies Rules, 2007.
The functionalities listed above vis-a-vis each wing/units are only

illustrative.


Introduction: ADMINISTRATION WING
The Administration Wing is the backbone of the Punjab Police. The office is located
in the Police Headquarters, Chandigarh on the 4th Floor.
Organizational Structure
Additional Director General of Police
Administration Wing:
Inspector General of Police (HQ)
D.I.G. (Administration)
A.I.G. (Personnel-1)
A.I.G. (Personnel-2)
Establishment Officer
Superintendent E-1
E-2
E-3
In-charge Secret Section-1
Superintendent Secret Section-2
In-charge Secret Section-3
In-charge Confidential Branch

Sections/Branches
The department has the following branches:
1. Secret
Branch
- SS 1 : Establishement of IPS Officers and S.P.’s
- SS 2 : Establishment of D.S.P.’s
- SS 3 : Establishment of Ministerial Staff
2. Establishment
Branch
-E1 : Establishment of N.G.O.s (Insp /S.I. / A.S.I)
-E2 : Appeals/Complaints/Deputations/Transfers
Postings of ORs/Misc.
(pertaining to CTs to S.I.)
-E3 : Local Ranks/SPC-NPC Matters/PPR/FSL/Misc.
3. Confidential : Annual Confidential Reports of IPS Officers

Branch & officiating S.P.’ s of PPS Cadre
4. Litigation : Pertaining to Service Matters

Branch
5. R.T.I. : All matters pertaining to & under

Branch Right to Information Act
6. Welfare : For the welfare of Police Officers & Police

Branch Personnel
7. NRI/CP : For looking after NRI matters and Community

Branch Police Resource Centers
8. Circulating : To receive and distribute Miscellaneous Dak

Branch from other offices.

RECENT INITIATIVES TAKEN
EXECUTIVE SUMMARY

Punjab Police Force comprises of a three tier structure. Level I comprises of ranks from
Constables to Inspectors. The Service Rules are contained in Punjab Police Rules, 1934 for this
level. Level II comprises of Deputy Superintendents of Police, who are governed by Punjab
Police Rules, 1959. Level III pertains to the officers from Indian Police Service on the state cadre
or on deputation. All India Service Rules and IPS Rules & Regulations govern the IPS officers.

Punjab Police Force now comprises of 4 Cadres:
‐ District Police
‐ Armed Police
‐ Intelligence
‐ Technical & Support Services

In the recent past, a sincere effort has been made by Punjab Police to streamline the personnel
issues at various levels. Direct Recruitment of Constables for District Police Cadre and Armed
Police Cadre both for male and female candidates has been carried out in 2010. Re‐
categorization of posts of Constables for the district police cadre has been carried out in July,
2010.

Promotion Procedure for Constables has been modified in July, 2010, providing basis of
promotion on seniority cum merit for 70% of constables and 25% promotions have been made
on the basis of Basic Proficiency Test (BPT), thereby scrapping the earlier system of B‐1 Tests
only as the criteria for promotions.

600 Additional posts of Head Constables, 400 Additional posts of ASIs and 400 Additional posts
of SIs have been created in February, 2010. In addition, 200 Additional posts of Inspectors have
been created.

A proposal has been sent to Punjab Government to replace the existing level of direct
recruitment at ASI level with SI level and proposing 50% quota for direct recruits.

Similarly, a proposal for promotion of Deputy Superintendents of Police from 4 Cadres had
been moved with the Punjab Government seeking Amendment in Rule 6(1) and Rule 10 of
Punjab Police Rules, 1959 for induction of Inspectors from 4 Cadres of Punjab Police into Punjab
Police Service, which has been approved by Punjab Government on 12th August, 2010.

On the Administrative front, in three metropolitan cities of Amritsar, Jalandhar and Ludhiana,
Commissionerate System was introduced in March, 2010. Appellate Authorities and Channels of
Rendition for the Commissionerates have been fixed.

Separation of duties for Investigation and Law & Order duties has been made effective in June,
2010 for all the 22 Police Districts and 3 Commissionerates enabling specialization in discharge
of duties by the personnel posted in Police Stations.

To extend a thrust on crime investigation, a separate wing named as Corps of Detectives has
been made operational in all the three Commissionerates in June, 2010.

Keeping in mind the high threat perception from the subversive and extremist elements, a
Special Security Group has been constituted in July, 2010 and a post of Director SSG has been
created, to provide fool‐proof security cover to the VVIPs. The said group will work on the lines
of NSG and specialist personnel will be inducted in the said group.

The above taken initiatives do not end here and a continuous effort is being made to provide
due promotions at all the levels and create a congenial working environment for everyone
associated with Punjab Police.

Complete gist of the initiatives taken is being laid out in this section in shape of Standing
Orders, Orders, Letters and Notifications for ready reference.


RECRUITMENT OF CONSTABLES (DISTRICT POLICE CADRE)
IN PUNJAB POLICE
STANDING ORDER NO. 1 of 2010

Recruitment in the rank of Constable in Punjab Police (District Police Cadre) shall be
made through a State Level/District Level Police Recruitment Board in a transparent manner.
The Recruitment Board shall be common for both male and female constables.
1. CONSTITUTION OF THE DISTRICT LEVEL POLICE RECRUITMENT BOARD

The District Level Police Recruitment Board for recruitment of Constables (male) in the
Punjab Police hereinafter referred to as the Board shall be headed by an officer in the
rank of SSP. The Chairman shall be assisted by at least two Gazetted officers of the rank
of SP/DSP who shall not be from the same district in which the Board is constituted. At
least one member of the Board, must belong to SC/ST category.

2. SUPERVISION OF THE DISTRICT LEVEL POLICE RECRUITMENT BOARD

Zonal IGPs shall select the members of the Board from officers within the Zone and
shall supervise the overall functioning of the Boards carrying out Recruitment in districts
within the Zone.

3. VENUE OF THE BOARD

The Physical Measurements and Physical Efficiency Test (PET) shall be conducted at such
centres as may be decided by the Board.

4. ELIGIBILITY CRITERION
(i) Educational Qualification

The minimum educational qualification for recruitment as Constable would be 10+2 or
its equivalent, with Punjabi as one of the elective subjects at matriculation level from a
recognized Education Board/University. However, in case of Ex‐Servicemen, the
minimum educational qualifications will be Matriculation.
(ii) Age

The minimum and maximum age for recruitment shall be 18 years 25 years respectively.
The cut off date shall be 1st January, 2010. Relaxation in upper age limit in the case of
Scheduled Castes/Scheduled Tribes and Backward Classes shall be as prescribed by the
State Government.


Ex‐servicemen shall be given relaxation in the upper age limit by 3 years plus the
number of years of service rendered in the Defense Forces. However, the period
between discharge from defense services and re‐employment should not exceed 24
months (2 years).

(iii) Physical Standards
For males

Minimum Height : 5 feet 7 inches

For females : 5 feet 3 inches

(iv) Medical Standards

The candidate shall, before enrolment, be medically examined and certified physically fit
for service by the Civil Surgeon in accordance with provisions of PPR 10.6.4

5. SELECTION PROCESS

The candidates will be awarded marks based on the following criteria :‐
i) Height (Male)
up to & above 6' & above ‐ 20

up to & including 5'‐11 1/2 " ‐ 19
do‐ 5'‐11" ‐ 18
do‐ 5'‐10 1/2 " ‐ 17
do‐ 5'‐10" ‐ 16
do‐ 5'‐9 1/2 " ‐ 15
do‐ 5'‐9" ‐ 14
do‐ 5'‐8 1/2 " ‐ 13
do‐ 5'‐8" ‐ 12
do‐ 5'‐7 " ‐ 11
do‐ 5'‐7 " ‐ 10
ii) Female

up to & above 5'‐8" ‐ 20
up to & including 5'‐7 1/2 " ‐ 19
do‐ 5'‐7 " ‐ 18
do‐ 5'‐6 1/2 " ‐ 17

do‐ 5'‐ 6 " ‐ 16
do‐ 5'‐5 1/2 " ‐ 15
do‐ 5'‐5 " ‐ 14
do‐ 5'‐4 1/2 " ‐ 13
do‐ 5'‐4" ‐ 12
do‐ 5'‐3 1/2 " ‐ 11
do‐ 5'‐3 " ‐ 10
6. Educational/Qualification

Male / Female

Qualification Up to 55% 55 to 65% 65 & above
10+2 (ICSE, PSEB, CBSE or equivalent) 10 11 11.5
B.A.‐I, B.Sc.‐I/B.Com‐I or equivalent 12 13 13.5
B.A.‐II, B.Sc.‐II/B.Com‐II or equivalent 14 15 15.5
B.A.‐III, B.Sc.‐III/B.Com‐III or equivalent 16 17 17.5
M.A./LLB/Engg./M.Sc./MCA/MBBS/M.PED 18 19 19.5
/BDS or equivalent
M.phil./Phd./LLM 20 21 21.5

(i) Physical measurement:
Only candidates who fulfill the requisite age and educational qualification shall be
screened for height. All eligible candidates shall then be put through a Physical
Efficiency Test (PET).
(ii) Physical Efficiency Test (PET):
The candidates meeting the minimum physical standards will be eligible to participate in
the Physical Efficiency Test which shall be of a qualifying nature and shall comprise of
the following events:‐
For males (except ex‐servicemen)

(a) One mile (1600 mtrs.) race to be completed in 6 min. 30 sec. (only 1 chance).
(b) Long Jump 3.80 mtrs. (3 chances).
(c) High jump 1.10 mtrs. (3 chances).


For ex‐servicemen (35 years and above)

(a) 1400 metre Run/Walk to be completed in 12 minutes (only one chance).
(b) 10 sit‐ups.

For females
(a) 800 metre Run to be completed in 4 minutes (only one chance)
(b) Long Jump 3.00 metre (9.8 Feet) (3 chances)
(c) High Jump 0.95 metre (3.11 Feet) (3 chances)

NOTE : A Candidate must qualify all the above events. Failure to qualify in any one of
the above events of PET will disqualify the candidate.

(iii) Interview

Interview shall carry 2 marks.

(iv) Merit List

The merit of the candidates will be drawn category‐wise on the basis of the total marks
obtained by the candidate in educational qualification, physical standards and interview.
The Board shall finalize the list of selected candidates to be recommended for
recruitment after following the roster as per the Government instructions regarding
reservation of different categories except sportspersons.

The Board will also prepare a waiting list of 10% candidate from each category
(minimum one candidate of each category).

The Govt. instructions reg. reservation for Scheduled Castes, Scheduled Tribes,
Backward Classes, Ex‐Servicemen, Wards of Freedom fighters shall be strictly adhered to
by the Board.

As per the State Government letter No. 1(211)94‐2HI/10176 dated 11‐06‐1996, 2% of
the total vacancies shall be filled out of 'Wards of Police Personnel' against the quota
meant for handicapped persons.

NOTE: A separate Board shall be considered to select candidates for recruitment
against 3% posts reserved for sportspersons.

7. Recruitment Process
Recruitment shall be done in all the districts by the concerned Boards and Battalion on
the same date simultaneously.


8. Redressal of Grievances:

For any grievance pertaining to physical measurements , physical efficiency test and
written test the candidate may approach the Chairperson of the Recruitment Board who
will take decision on the spot.

For any grievance against the process of interview, the candidate may approach the
Chairman of the Board who shall give decision on the spot.

The Chairman of Selection Board shall submit final merit list to DGP, Punjab for
approval.

Sd/‐
Date : 25‐02‐2010 Director General of Police, Punjab.


RECRUITMENT OF CONSTABLES (ARMED POLICE CADRE) IN PUNJAB.
POLICE

Recruitment in the rank of Constable in Punjab Police (Armed Police Cadre) shall be
made through a State Level / District Level Police Recruitment Board in a transparent manner.
The Recruitment Board shall be common for both male and female constables.
1. CONSTITUTION OF THE ARMED POLICE CADRE RECRUITMENT BOARD
The District Level Police Recruitment Board for recruitment of Constables (male) in the
rank of SSP. The Chairman shall be assisted by at least two Gazetted officers of the rank
of SP/DSP who shall not be from the same district in which the Board is constituted. At
least one member of the Board, must belong to SC/ST category.

2. SUPERVISION OF THE ARMED POLICE CADRE RECRUITMENT BOARD
Zonal IGsP shall select the members of the Board from officers within the Zone and shall
supervise the overall functioning of the Boards carrying out Recruitment in Armed Police
Cadre within the Zone.

centres as may be decided by the Board.


(ii) Age
State Government.


Ex‐servicemen shall be given relaxation in the upper age limit by 3 years plus the
number of years of service rendered in the Defence Forces. However, the period
between discharge from defence services and re‐employment should not exceed 24
months (2 years).

For males.






The candidates will be awarded marks based on the following criteria:‐
i) Height (Male)

up to & including 5'‐11 1/2 " ‐ 19
do‐ 5'‐11" ‐ 18
do‐ 5'‐10 1/2 " ‐ 17
do‐ 5'‐10" ‐ 16
do‐ 5'‐9 1/2 " ‐ 15
do‐ 5'‐9" ‐ 14
do‐ 5'‐8 1/2 " ‐ 13
do‐ 5'‐8" ‐ 12
do‐ 5'‐7 " ‐ 11
do‐ 5'‐7 " ‐ 10
ii) Female

up to & above 5'‐8" ‐ 20
up to & including 5'‐7 1/2 " ‐ 19
do‐ 5'‐7 " ‐ 18


do‐ 5'‐6 1/2 " ‐ 17
do‐ 5'‐ 6 " ‐ 16
do‐ 5'‐5 1/2 " ‐ 15
do‐ 5'‐5 " ‐ 14
do‐ 5'‐4 1/2 " ‐ 13
do‐ 5'‐4" ‐ 12
do‐ 5'‐3 1/2 " ‐ 11
do‐ 5'‐3 " ‐ 10

Male / Female
/BDS or equivalent


For males (except ex‐servicemen)


For ex‐servicemen (35 years and above)
(c) 1400 metre Run/Walk to be completed in 12 minutes (only one chance).
(d) 10 sit‐ups.

For females
(d) 800 M. Run to be completed in 4 minutes (only one chance)
(e) Long Jump 3.00 metre (9.8 Feet) (3 chances)
(f) High Jump 0.95 metre (3.11 Feet) (3 chances)

NOTE: A Candidate must qualify all the above events. Failure to qualify in any one of

(iii) Interview


(iv) Merit List

reservation of different categories except sportspersons.


The Govt. instructions reg. reservations for Scheduled Castes, Scheduled Tribes,
Backward Classes, Ex‐Servicemen, Wards of Freedom fighters shall be strictly adhered to
by the Board.



Recruitment shall be done in all the districts by the concerned Boards on the same date
simultaneously.



For any grievance pertaining to physical measurements, physical efficiency test and


approval.

Sd/‐
Date: 25‐02‐2010 Director General of Police, Punjab.


RECRUITMENT OF CONSTABLES (FEMALE)

(DISTRICT POLICE CADRE AND ARMED POLICE CADRE) IN PUNJAB POLICE

Recruitment in the rank of Constable (FEMALE) in Punjab Police (District Police Cadre)
and Armed Police Cadre shall be made through a Central Police Recruitment Board in a
transparent manner.
1. CONSTITUTION OF THE CENTRAL POLICE RECRUITMENT BOARD
The State Level Police Recruitment Board for recruitment of Constables (female) in the
rank of Deputy Inspector General of Police. He/ She shall be assisted by at least two
members of the Board who shall be of the rank SSP or equivalent. At least one member
of the board must belong to SC/ST category.
2. SUPERVISION OF THE RECRUITMENT BOARD (District Police Cadre and Armed Police
Cadre)
The office of DGP shall decide upon the number of regional sub‐boards to be
constituted for facilitating the recruitment on the recommendations of the Chairman of
the Board so nominated for the purpose.
center as may be decided by the Board.

(ii) Age
State Government.

For Ex‐servicemen: The wife/widow and daughter of an Ex‐Serviceman is eligible to
apply against seats reserved for Ex‐Serviceman in accordance with Govt. Instructions
issued by PP Branch vide their No. G‐S‐R‐11/Const./Arts, 309, 234 and 318/82 dated 02‐
02‐1982.


For Females

The candidates will be awarded marks based on the following criteria :‐
ii) Female

up to & above 5'‐8" ‐ 20
up to & including 5'‐7 1/2 " ‐ 19
do‐ 5'‐7 " ‐ 18
do‐ 5'‐6 1/2 " ‐ 17
do‐ 5'‐ 6 " ‐ 16
do‐ 5'‐5 1/2 " ‐ 15
do‐ 5'‐5 " ‐ 14
do‐ 5'‐4 1/2 " ‐ 13
do‐ 5'‐4" ‐ 12
do‐ 5'‐3 1/2 " ‐ 11
do‐ 5'‐3 " ‐ 10

Female
/BDS or equivalent



For females
(g) 800 M. Run to be completed in 4 minutes (only one chance)
(h) Long Jump 3.00 metre (9.8 Feet) (3 chances)
(i) High Jump 0.95 metre (3.11 Feet) (3 chances)

NOTE : A Candidate must qualify all the above events. Failure to qualify in any one of

(iii) Interview


(iv) Merit List

reservation of different categories except sportspersons as per instructions issued by
the Government from time to time.


Backward Classes, Ex‐Servicemen, wards of Freedom fighters shall be strictly adhered to
by the Board.

In accordance with Government Instructions issued by Department of Home Affairs &
Justice vide their memo. No. 1(211)94‐2H(I)/10176 dated 11‐06‐1996, 2% of total
vacancies shall be filled of wards of police personnel belonging to the following
categories shall be covered:‐


i) Who have suffered casualty of one or more of the following relatives on the anti‐
terrorist front:‐

(a) Father
(b) Mother
(c) Sister/Brother
(d) Son/Daughter
(e) Any other dependent family member

ii) Who have suffered permanent disability on account of action against terrorists
or attack by terrorist.

iii) Who have been awarded President's Police Medal of Gallantry or Police Medal
for Gallantry for showing bravery in action(s) against terrorists or attack by
terrorists.

iv) Who have taken part in at least 3 encounters with terrorists.

Who otherwise in the opinion of the Director General of Police have been in forefront of
the fight against terrorism.


NOTE: A separate Board shall be constituted to select candidates for recruitment

For any grievance pertaining to physical measurements, physical efficiency test and


approval.
Sd/‐
Date: 27‐02‐2010 Director General of Police, Punjab.


From

The Director General of Police,

Punjab, Chandigarh.

To
1. All Inspectors General of Police,
Zonal, Punjab.

2. Commissionerate of Police,
Ludhiana, Jalandhar, Amritsar.

Memo No. 12306‐2/E‐I (4)
Dated: 09.09.2010

Subject:‐ Recruitment of constables (Male & Female) in District Police Cadre and Armed
Police Cadre in Punjab Police.

Please refer to this office memo No. 2003‐6/E‐I (4), dated 25.02.2010 & 2007‐
10/E‐I (4) dated 25‐02‐2010 vide which standing order 1/2010, 2/2010 and 3/2010 were
circulated on the subject cited above.

2. Following lines in above Standing Orders may be substituted as follows:‐

Para 4(ii) Age

Existing Revised

The minimum and maximum age for The minimum and maximum age for
recruitment shall be 18 years, 25 years recruitment shall be 18 years, 25 years
respectively. The cut off date shall be 1st respectively. The cut off date shall be 1st
January, 2010. Relaxation in upper age January of the year or fixed by DGP,
limit in the case of Scheduled Punjab. Relaxation in upper age limit in
Castes/Scheduled Tribes and Backward the case of Scheduled Castes/Scheduled
Classes shall be as prescribed by the State Tribes and Backward Classes/Scheduled
Government. Tribes and Backward Classes shall be as
prescribed by the State Government.


Para 5 Height Male
Existing Revised

Marks

up to and above 6' & above 20 up to and above 6' & above 15
up to & including 5'‐11½'' 19 ‐do‐ 5'‐11'' 14
‐do‐ 5'‐11'' 18 ‐do‐ 5'‐10'' 13
‐do‐ 5'‐10½'' 17 ‐do‐ 5'‐9'' 12
‐do‐ 5'‐10'' 16 ‐do‐ 5'‐8" 11
‐do‐ 5'‐9½'' 15 ‐do‐ 5'‐7'' 10
‐do‐ 5'‐9'' 14 ‐do‐
‐do‐ 5'‐8½'' 13 ‐do‐
‐do‐ 5'‐8" 12 ‐do‐
‐do‐ 5'‐7½'' 11 ‐do‐
‐do‐ 5'‐7'' 10

Para 5 Height Female
Existing Revised

Marks

up to and above 5'‐8" 20 up to and above 5'‐8" 15
up to & including 5'‐7½'' 19 ‐do‐ 5'‐7'' 14
‐do‐ 5'‐7'' 18 ‐do‐ 5'‐6" 13
‐do‐ 5'‐6½'' 17 ‐do‐ 5'‐5'' 12
‐do‐ 5'‐6" 16 ‐do‐ 5'‐4'' 11
‐do‐ 5'‐5½'' 15 ‐do‐ 5'‐3'' 10
‐do‐ 5'‐5'' 14 ‐do‐
‐do‐ 5'‐4½'' 13 ‐do‐
‐do‐ 5'‐4'' 12 ‐do‐
‐do‐ 5'‐3½'' 11 ‐do‐
‐do‐ 5'‐3'' 10


Para 6 Educational Qualification

Male/Female

Existing Revised

Qualification 55 Upto
65 & marks Qualification
55% to above
65%
10+2 (ICSE, PSEB, CBSE or 10 11 11.5 10+2 (ICSE, PSEB, CBSE or 10
equivalent) equivalent)
B.A.‐I, B.Sc.‐I/B.com‐I or 12 13 13.5 B.A.‐I, B.Sc.‐I /B.com‐I or 11
equivalent equivalent
B.A.‐II, B.Sc‐II/B.com‐II or 14 15 15.5 B.A.‐II, B.Sc.‐II /B.com‐II or 12
B.A.‐III, B.Sc.‐III/B.com‐III or 16 17 17.5 B.A.‐III, B.Sc.‐III/B.com‐III or 13
M.A./LLB/Eng./M.Sc /MCA 18 19 19.5 M.A./LLB/Eng./M.Sc./MCA 14
/MBBS/MPED/BDS or /MBBS/MPED/BDS or
M.Phil./Phd/LLM 20 21 21.5 M.Phil./Phd./LLM 15

Para 6 (iii) Interview

Existing Revised

Interview shall carry 2 marks Interview shall carry 4 marks

Sd/‐

Director General of Police, Punjab.

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OFFICE OF THE DIRECTOR GENERAL OF POLICE, PUNJAB, CHANDIGARH

No: 9951/E‐1 Dated Chg.:‐ 27‐07‐2010
ORDER

The constabulary at the cutting edge of the police force is an important
component of the force whose aspirations in matters of pay, emoluments and service
conditions are required to be adequately met with in order that they are motivated to perform
their duties to best of their abilities. So far 100% promotions from the rank of Constable to
Head Constable are being made on the basis of competitive examination B‐I. However, it is felt
that officials in the rank of Constable should also have opportunity for promotion on basis of
seniority‐cum‐merit. Lack of promotional avenues is likely to be a cause for poor morale in
officials who face the prospect of retiring in the same rank in which they were recruited. It is,
therefore, proposed that henceforth promotion to the rank of Head Constable shall be carried
out partly through competitive examination and partly on basis of seniority‐cum‐merit.

In view of the above, it is deemed expedient and necessary to lay down afresh
the procedure governing promotion from rank of Constable to Head Constable contained in
Chapter‐XIII of the Punjab Police Rules, 1934. In exercise of powers under Rule 13.21 of Punjab
Police Rules 1934, the following procedure is prescribed for promotion of Constables to the
rank of Head Constable and existing provisions contained in PPR 13.1, 13.7 & 13.8 in Chapter‐
XIII of Punjab Police Rules shall stand relaxed to that extent.

1. Maintenance of State Wide Seniority of Constables:‐

These shall be a single centralized seniority list of constables with a unique
constabulary number for each constable to be maintained at the CPO. The
criterion for seniority shall be specified as below:‐

a) The official senior with respect to date of appointment shall be senior.
b) In case of date of appointment being same, the official senior in age shall
be senior.
c) In case of date of appointment and date of birth being same, the official
with higher educational qualifications shall be senior.

2. The number of vacancies in the rank of Head Constable in a calendar year shall
be filled up from the eligible Constables on the Central Seniority Roster in the
following proportion:‐

i) 70% of vacancies shall be filled in on the basis of Seniority‐cum‐Merit as
laid down in Para 3 (I) of this Order.


ii) 25% of vacancies shall be filled in on the basis of a Competitive
Examination which shall be called BPT (Basic Proficiency Test) as laid
down in Para 3 (II) of this Order.

iii) 5% of vacancies shall be filled in by the outstanding sports persons on the
basis of outstanding distinction in an All India or International sports
event as may be prescribed by the Sports Policy of the Department.

iv) The vacancies shall be filled up in accordance with rules applicable for
reservation of seats in promotion for SC/BC/other categories as
prescribed by the State Govt.

3. (I) Selection of Constables on Seniority –cum –merit (70%)

i. The CPO shall prepare annually a select list on basis of Seniority cum Merit in
which selection is made of officials eligible in this category.

ii. All constables who complete at least 5 years of qualifying service before the first
day of January of the year in which selection is made shall be eligible for
placement in Select list.

iii. The CPO shall allocate to the respective Zones, lists of senior most constables for
determining their inter‐se‐seniority on the State Select List.

iv. Inter‐se‐seniority in the Select List shall be made on the basis of award of marks
as follows

a) Length of Service:‐
One mark shall be awarded for each completed year of service.

b) Training Courses:
Marks shall be awarded for Professional Training Courses attended by the
officials as follows:‐

Duration Marks

Up to 2 weeks Nil

More than 2 weeks and less than 6 weeks 1
More than 6 weeks and less than 4 months 3
More than 4 months and less than 9 months 4
More than 9 months 5


v) On the basis of inter‐se‐seniority, drawn up in the units, the CPO shall
compile the select list of Constables annually, which shall be called List
S1.

vi) The senior most constables on list S‐1 shall be selected for promotion on
basis of seniority‐cum‐merit to the extent of 70% of the vacancies in that
particular year, and shall be placed on List P‐1.

vii) No Constable shall be eligible to be placed on list S‐I/P‐I if he/she has
been awarded a major punishment in the preceding 3 years before 1st
January of the year in which selection is made.

viii) No Constable shall be eligible to be placed on list S‐I/P‐I if he has been
awarded two or more major punishments in his/her career.

3. (II) Selection of Constables against 25% seats through examination
(Basic Proficiency Test)

i. 25% of the vacancies in rank of Head Constable shall be filled by Constables who
pass a competitive examination called BPT (Basic Proficiency Test).

ii. Each unit shall annually prepare a list of officials who are willing to appear in the
BPT (Basic Proficiency Test). The CPO shall compile centrally the list of
Constables who give written option for appearing in BPT test for that year.

iii. Eligibility for appearing in the BPT shall be completion of 3 years of service
before 1st day of January of the year in which selection is made. Candidates
completing 3 years on or after 1st January shall be considered for the next year’s
list.

iv. BPT Test shall be conducted centrally by a Committee constituted on the orders
of DGP which shall conduct the BPT test as per Standing Order approved by DGP.

v. Merit in the BPT Test shall be determined on basis of the marks obtained out of a
total of 100 marks which shall be the total of marks obtained in a Written Test
and marks awarded on examination of service record as per the following:

(a) Written Test:‐ shall be objective type comprising assessment in
knowledge of law and practical police work.
(90 Marks) (Max)

(b) Length of service = 10 Marks (Max.)

One mark shall be given for each completed year of qualifying service.


vi. No constable shall be eligible to appear in the BPT if he has been awarded a
major punishment in the preceding 3 years before 1st January of the year in
which the BPT is to be conducted.

vii. Constable selected for the Lower School Course on the basis of BPT shall be
placed on list P‐II to the extent of 25% of vacancies in rank of Head Constable in
that year.

3. (III) Selection of Constables with Distinction in Sports (5%)

(i) 5% of the vacancies in the rank of Head Constables shall be filled in by Constables
who have achieved outstanding distinction in sports at National or International
level.

(ii) Selection against 5% sports quota shall be made by the Committee approved by
DGP as prescribed in the sports policy approved by DGP or as otherwise
prescribed by DGP.

(iii) Constables selected for the Lower School Course in that year on sports basis to
the extent of 5% vacancies in rank of Head Constable shall be placed on list P‐III

4. (i) All Constables selected for promotion on basis of above criterion as prescribed in
Para 3 sub Clause I, II, III shall be placed on common Select List to be called
Lower School Select List.

(ii) No official on the Lower School Select list shall be promoted to the rank of Head
Constable unless he/she passes the basic promotional course prescribed for
constables.

Provided that officials selected for Lower School Course whose date of
retirement is within 3 years of selection for Lower School Course shall be
exempted from the Lower School Course and may be promoted subject to rules
governing promotion.

(iii) The Inter‐se‐seniority of the constables on the Lower School Select List shall be
as follows:‐

a) The Constable who qualify the BPT in that year against 25% vacancies
shall be placed senior to officials brought on Lower School Select List on
basis of seniority‐cum‐merit and sports respectively and their merit in the
BPT shall determine their inter‐se‐seniority.

b) Constables selected on the basis of Seniority‐cum‐merit shall be senior to
constables selected on sports basis.


5. Inter‐se‐seniority of officials on Lower School Select List shall determine the
inter‐se‐seniority in the rank of Head Constable. Officials who pass the Lower
School Course shall be placed on list ‘C’. List ‘C’ shall be maintained by the CPO
and shall contain the names of all officials who have passed Lower School Course
in that year and shall also include officials who have been selected for Lower
School Course but have been exempted on account of proviso contained in Para
4 (ii) in that particular year.

6. CPO shall allocate to each Zone a list of Constables on List C against vacancies of
Head Constables available in the Zone. Zonal IGP’S shall head the Departmental
Promotion Committee which shall scrutinize the record of each Constable for
determining the suitability for promotion as per procedure prescribed in the
Departmental Promotion Committee Rules.

Sd/‐

Director General of Police,
Punjab, Chandigarh

No:‐ 9952‐10015/E‐1(2) Dated Chg. the:‐27‐07‐2010

A copy of the above is forwarded to the following for information and necessary
action:‐

i) All Heads of the Police offices in the State.
ii) All Branch In‐charges in the CPO, Punjab.

Sd/‐

Punjab, Chandigarh



No. 10360 /E‐I (6) Dated Chandigarh, the 02.08.2010

ORDER

As a result of Punjab Govt. Notification No.9/41/2009/6H(3)/228 dated
29.01.2010, 1600 Posts of Constables are required to be abolished in the District Police
Cadre in the near future. Accordingly sanctioned strength of Constables in the District
Police Cadre shall be reduced from existing 33,726 to 32, 126.

In pursuance of Section 45 (f) of Punjab Police Act, 2007 and in supersession of
all previous sanctions, 32,126 posts of Constables are hereby sanctioned afresh in the
District Police Cadre as per the norms specified in Para 2 of this order.

All Police Stations in the State have been categorized as Category A and B as per
sensitivity from the Law & Order and Crime point of view. List of category A Police
Stations & category B Police Stations have already been circulated to all heads of Police
offices in the State vide this Office Order No.1543‐1660/E‐1(2) dated 17.02.2010.

2 (a) Norms for posting of Constables for Police Stations Category A & B and Police Posts in
22 distts other than Commissionerates :‐

22 Districts : Ludhiana Rural, Khanna, Ropar, Amritsar Rural, Tarn Taran, Gurdaspur,
Batala, Jalandhar Rural, SBS Nagar, Kapurthala, Hoshiarpur, Ferozepur, Mukatsar, Moga,
Patiala, Sangrur, Fatehgarh Sahib, Barnala, SAS Nagar, Faridkot, Bathinda & Mansa:‐
Norm : Category A Police Station, Category B Police Station & Police Post

Name of Unit Police Station Police Station Police Post
Category A Category B
PS Caretaker 2 2 ‐
Law & Order 48 27 4
Investigation Wing 30 23 2
Total 80 52 6

2 (b) Norms for posting in units other than the Police Stations in 22 Districts
Other than Commissionerates :‐

SNO. Name of unit Constables
1 OSI 4
2 Account Branch 4
3 Litigation Wing 4
4 Computer Cell 4
5 Line Officer Police Line 2
6 CDI 2
7 MTO 4
8 Kot In‐charge 2
9 Escort Duty, Police Lines 8
st
10 1 Reserve 24
nd
11 2 Reserve 24
rd
12 3 Reserve 24
13 Traffic Wing 70
14 District Control Room 8
15 CIA 5
16 EOW 5
17 PO Staff 6
18 Anti Narcotics Cell 4
19 Pairvi Cell 2
20 Women Cell 2
21 Training School 2
22 Special Branch 2
23 Anti Sabotage Check Team 2
24 QRT 4
25 Industrial Security 4
26 Law & Order 20
27 VIP Security 20
28 Police Line Admn. Reserve 10
Total 272


2 (c) Norms for posting of Constables for 3 Commissionerates of Ludhiana, Jalandhar & Amritsar

Name of Unit Police Station Police Station Police Post
Category A Category B
PS Caretaker 2 2 ‐
Law & Order 55 35 4
Total 90 70 6

2 (d) Norms for posting in units other than the Police Stations in 3 Police Commissionerates :

SNO. Name of unit Constables
1 OSI 4
2 Account Branch 4
3 Litigation Wing 4
4 Computer Cell 4
5 Line Officer Police Line 2
6 CDI 2
7 MTO 4
8 Kot Incharge 2
9 Escort Duty, Police Lines 8
10 1st Reserve 24
11 2nd Reserve 24
12 3rd Reserve 24
13 Traffic Wing 70
14 District Control Room 10
15 CIA 5
16 EOW 5
17 PO Staff 7
18 Anti Narcotics Cell 8
19 Pairvi Cell 3
20 Women Cell 2
21 Training School 2
22 Special Branch 2
23 Anti Sabotage Check Team 2
24 QRT 4
25 Industrial Security 4
26 Law & Order 20
27 VIP Security 20
28 Police Line Admn. Reserve 10
Total 280

3 (a) As per norm, Constables are sanctioned in 22 Districts other than Commissioernate as
per details given below :

Name of PS PS PP Total Total Total Other Total
District Category Category Strength Strength Strength Units sanctioned
A B PS PS PP Strength
Category Category District
A B wise
Bathinda 11 7 1 880 364 6 272 1522
Muktsar 5 4 2 400 208 12 272 892
Mansa 8 4 2 640 208 12 272 1132
Ferozepur 9 12 22 720 624 132 272 1748
Moga 5 8 ‐ 400 416 0 272 1088
Faridkot 5 2 1 400 104 6 272 782
Patiala 8 15 8 640 780 48 272 1740
Fatehgarh 6 2 5 480 104 30 272 886
Sahib
Barnala 1 9 2 80 468 12 272 832
S.A.S 8 6 2 640 312 12 272 1236
Nagar
Sangrur 11 11 7 880 572 42 272 1766
Ludhiana 5 2 3 400 104 18 272 794
Rural
Khanna 4 1 4 320 52 24 272 668
Ropar 3 6 5 240 312 30 272 854
Jalandhar 13 0 0 1040 0 0 272 1312
Rural
S.B.S 5 6 3 400 312 18 272 1002
Nagar
Hoshiarpur 8 8 5 640 416 30 272 1358
Kapurthala 6 10 4 480 520 24 272 1296
Amritsar 4 10 4 320 520 24 272 1136
Rural
Tarn Taran 6 8 12 480 410 72 272 1240
Batala 8 5 6 640 260 36 272 1208
Gurdaspur 8 13 8 640 676 48 272 1636
Total 147 149 106 11760 7742 636 5984 26128


3 (b) As per norm, Constables are sanctioned in each Commissionerate as under :‐

Name of PS PS PP Total Total Total Units Total
Commissionerate Category Category Strength Strength Strength Other
A B PS PS PP than
Category Category PS/PP
A B
Amritsar 11 6 8 990 420 48 280 1738
Jalandhar 11 4 7 990 280 42 280 1592
Ludhiana 21 7 1 1890 490 6 280 2666
Total 43 17 16 3870 1190 96 840 5996

4 Cyber Crime Police Station SAS Nagar :‐ 2 Posts of Constables are sanctioned for
Cyber Crime Police Station SAS Nagar.

5 As per above, the following Constables are sanctioned are sanctioned in entire State for
22 districts, 3 Commissionerates and Cyber Crime PS SAS Nagar.
Total = 3(a) + 3(b) + 4 = 26128 + 5996 + 2 = 32126

Sd/‐
Punjab, Chandigarh

No.10361‐418/E‐I(6) Dated Chandigarh, the 02.08.2010

A copy of the above is forwarded to the following for information and necessary action.

1) All heads of the Police Officers in the Punjab State.
2) All Branch Incharges in the CPO, Punjab.

Sd/‐
Punjab, Chandigarh



No. 1542/E‐ I (2) Dated Chg. the, 17‐02‐2010

Order

As a result of Punjab Govt. Notification No. 9/41/2009/6H(3)/228 dated 29‐01‐2010, 400
additional posts of SIs, 400 additional posts of ASIs and 600 additional posts of HCs have been
created in the district Police Cadre. Accordingly, revised sanctioned strength of NGOs/HCs in
the District Police Cadre is as follows:‐

Sr. No. Rank Existing posts Newly sanctioned posts Revised posts
1. SIs 874 400 1274
2. ASIs 2614 400 3014
3. HCs 6462 600 7062

2. Vide memo. No. 16/41/2005‐3H(6)/975 dated 07‐04‐2007, the State Government has
already notified the separation of Investigation Wing from Law and Order Wing in districts
Ludhiana, Jalandhar, Amritsar, Patiala & Barnala. Henceforth, in respect of other districts also
there shall be a separation of Investigation Wing from Law and Order Wing in each Police
Station of the State.

3. In pursuance of Section 45 (f) of Punjab Police Act 2007 and in supersession of all
previous sanctions, 1274 posts of SIs, 3014 posts of ASIs and 7062 posts of HCs are hereby
sanctioned afresh in the district Police Cadre as per the following :‐

4(a) All Police Stations in the State have been categorized as Category A and Category B as
per sensitivity from the Law and Order and Crime point of view. List of the Category A Police
Stations is enclosed as Annexure‐I and List of the Category B Police Stations is enclosed as
Annexure‐II.


Norms of Police Stations Category A and Category B Police Stations in 22 Districts other than
Commissionerate i.e. Ludhiana (Rural), Khanna, Ropar, Amritsar (Rural), Tarn Taran,
Gurdaspur, Batala, Jalandhar (Rural), Shaheed Bhagat Singh Nagar, Kapurthala, Hoshiarpur,
Ferozepur, Muktsar, Moga, Patiala, Sangrur, Fatehgarh Sahib, Barnala, SAS Nagar, Faridkot,
Bathinda & Mansa is as follows :‐

Category A Police Stations (Norm)

Name of the Unit SI ASI HC
PS Caretaker 0 1 0
Law & Order 1 1 8

Total 2 9 14

Category B Police Stations (Norm)

Name of the Unit SI ASI HC
PS Caretaker 0 1 0
Law & Order 1 0 6

Total 2 4 11

Note: In each Police Station, presently HC is custodian of the record and known as MHC, it is
now proposed that instead of HC, the Police Station Caretaker and Record Custodian shall be an
official of the rank of ASI and shall be designated as ASI Caretaker (PS and record).

(b) Units other than the Police Stations in the 22 Districts:‐ The following posts rank‐
wise are hereby sanctioned for each district as per the following :‐

Sr. Name of the Unit SI ASI HC
No.
1. OSI 1 0 1
2. Account Branch 1 0 1
3. Litigation Wing 0 1 0
4. Computer Cell 1 0 0
5. Line Officer, Police Line 1 0 0
6. CDI 1 0 0

7. MTO 1 0 0
8. Kot Incharge 1 0 0
9. Escort Duty, Police Line 2 0 0
10. Incharge 1st Reserve 1 0 3
11. Incharge 2nd Reserve 1 0 3
12. Incharge 3rd Reserve 1 0 3
13. Traffic Wing 1 2 12
14. District Control Room 0 3 6
15. CIA 1 3 6
16. EOW 1 1 3
17. PO Staff 0 1 4
18. Anti Narcotics Cell 1 0 3
19. Pairvi Cell 1 0 4
20. Women Cell 1 0 1
21. Training School 0 1 2
22. Special Branch 1 1 3
23. Anti‐Sabotage Check Team 1 0 0
24. ORT 2 0 1

Total 22 13 56

(c) For 123 Police Posts in the State:‐ 123 posts of ASIs and 492 posts of HCs are
sanctioned for Police Posts in the State as per the following norms :‐

ASI HC
1 4

Accordingly the following force rank‐wise is sanctioned for the Police Stations, 123
Police Posts and units other than the Police Station in 22 districts others than
Commissionerates :‐

SIs ASIs HCs
Total:‐ a + b + c 1050 2211 5239

5(a) For 3 Commissionerates of Ludhiana, Jalandhar & Amritsar:‐ For 56 Category A and 17
Category B Police Stations of the 3 Commissionerates, posts as per following norms are
sanctioned.


Category A Police Stations ‐ Norm (Commissionerate)

Name of the unit SI ASI HC
PS Caretaker 0 1 0
Law and Order 1 3 16
InvestigationWing 1 7 8
Total 2 11 24

Category B Police Stations ‐ Norm (Commissionerate)

PS Caretaker 0 1 0
Law and Order 1 1 10
Total 2 7 14

(b) Units other than Police Stations :‐ 78 posts of SIs, 66 posts of ASIs and 237 posts of HCs
are hereby sanctioned for 3 Commissionerates of Ludhiana, Jalandhar and Amritsar as per
following norm :‐
Sr. No. SI ASI HC

Name of the Unit
1. Industrial Security 0 1 0
2. Law and order 2 1 4
3. VIP Security 1 1 6
4. OSI 1 0 2
5. Account Branch 1 0 1
6. Litigation Wing 0 1 0
7. Computer Cell 1 0 0
8. Police Line, Admn. Reserve 1 1 2
9. Police Line Officer 1 0 0
10. CDI 1 0 0
11. MTO 1 0 0
12. Kot Incharge 1 0 0
13. Escort Duty, Police Line 1 0 4

14. Incharge 1st Reserve 1 0 3
15. Incharge 2nd Reserve 1 0 3
16. Incharge 3rd Reserve 1 0 3
17. Traffic Wing 1 2 14
18. District Control Room 1 3 6
19. CIA 1 3 6
20. EOW 1 2 6
21. PO Staff 0 1 5
22. Anti Narcotics Cell 1 1 4
23. Pairvi Cell 1 0 4
24. Women Cell 1 1 0
25. Training School 0 1 2
26. Anti‐Sabotage Check Team 1 1 0
27. Special Branch 1 1 4
28. ORT 2 1 0

Total 26 22 79

Accordingly, the following force is sanctioned rank‐wise for Police Stations and other
units other than Police Stations in the 3 Commissionerates:‐

SI ASIs HCs

Total:‐ a + b + c = 224 801 1819

6. Cyber Crime Police Station, SAS Nagar:‐ In addition, the following posts are
sanctioned for Cyber Crime Police Station, SAS Nagar :‐

ASIs HCs
2 4

7. As per the above, the following rank wise force is sanctioned in 356 Police
Stations, 123 Police Posts & units other than Police Stations in entire State for 22
Districts and 3 Commissionerates :‐
SIs ASIs HCs
1274 3014 7062


Sd/‐
Punjab, Chandigarh.

No. 1543‐1660/E‐I(2) Dated Chg. the:‐ 17‐02‐2010
A copy of the above is forwarded to the following for information and necessary action:‐
i) All Heads of the Police Offices in the State.
ii) All Branches of the CPO, Punjab.
Sd/
Punjab, Chandigarh.


From
The Director General of Police, Punjab
(Establishment‐I Branch, CPO)

To
The Principal Secretary,
Government of Punjab
Department of Home Affairs and Justice

Memo No. 10449/E‐I (4)

Dated Chandigarh the: 07‐12‐2009
Subject: Amendment in Punjab Police Rules.

Kindly refer to the subject cited above.

2. At present direct recruitment in Punjab Police takes place in the ranks of
Constables, Assistant Sub‐Inspectors, Inspectors and DSPs. In the interest of
efficiency and morale of the police force, it is proposed to replace the direct
recruitment at the level of Assistant Sub Inspector with direct recruitment at the
rank of Sub Inspector.

3. It is proposed that directly recruited Sub Inspector may occupy up to a maximum
of 50% of the vacancies in that rank. The rest of the vacancies shall be filled
through promotion.

4. Presently, direct appointments in the rank of Inspector and Assistant Sub
Inspector are, up to maximum 10% and 25% of vacancies respectively. By the
above proposed amendment, all vacancies of A.S.Is and Inspectors shall be filled
through promotion only.

5. The objective is to ensure that all officials joining Police force at level of
Constable are assured promotion up to the level of at least Assistant Sub
Inspector. Similarly those joining at the Sub Inspector level can have a
reasonable expectation of attaining gazetted ranks.


6. Direct recruitment at the rank of Sub Inspector will enable Police stations to be
manned by station House Officers, who are well educated, young, energetic,
good investigators, polite and courteous to the public. In other cadres also viz.
Armed police, intelligence etc. such officials joining at the rank of Sub Inspector
could aspire for promotions as Gazetted Officers thereby attracting best talent
available for recruitment at the level of Sub Inspector.

7. Direct recruitment at the levels of Constable, Sub Inspector and
Deputy Superintendent of police is also working well in the states of Haryana,
Rajasthan, Tamil Nadu, Madhya Pardesh and Maharashtra. All Central Police
Paramilitary forces viz. CRPF, BSF, CISF etc. are also recruiting non gazetted
officials at the level of Sub‐Inspector only.

8. Accordingly, amendment in Punjab Police Rules, Rule 12.3, 12.7, 12.8 and 13.14
is proposed. Draft notification is enclosed herewith for approval and issue.

Sd/‐
IGP / Hqrs.
For Director General of Police ,
Punjab.


(Home‐6 Branch)

NOTIFICATION
The …………….2009

No. In exercise of the powers conferred by Section 80 of the Police Act, 2007
(Punjab Act No. 10 of 2008) and all other powers enabling him in this behalf, the
Governor of Punjab is pleased to make the following rules further to amend the
Punjab Police Rules, 1934 namely :‐

1. a) These rules may be called the Punjab Police (Second Amendment) rules, 2009.

b) These rules shall come into force on the date of publication in the Official Gazette.

2. In the Rules, for rule 12.3, the following rule will be substituted, namely:‐

"12.3 Direct appointment of Sub‐Inspector:‐ Direct appointments of Sub‐
Inspectors may be made up to a maximum of 50% of vacancies of Sub‐Inspectors,
out of which 3% of the posts may be filled up by the outstanding sports persons to
be recruited as per the department’s policy.

3. In the rules, for rule 12.6, the following rule shall be substituted namely: ‐

"Rule 12.6 Qualifications for direct appointment as Sub‐Inspector:‐

a) He should be between 18 and 25 years of age.
b) He should be a graduate of a recognized university or its equivalent and should
have passed Punjabi language of Matriculation Standard.

c) Good moral character.
d) Good Physique.
e) He should have been certified physically fit for service by a Civil Surgeon.

Note:‐ Upper age limit shall be relaxable in case of Scheduled Castes, Scheduled Tribes,
Backward and ex‐servicemen in accordance with instructions issued by the State Govt.
in this behalf from time to time.


4. In the rules for Rule 12.7, the following rule shall be substituted namely:‐

1."12.7 Each Deputy Inspector General of Police of the Range shall maintain a list of all
Sub‐Inspectors directly recruited.

2. The Assistant Inspector‐General, Government Railway Police; shall maintain a similar
list.

5. In rule 12.8 of the rules, the words ‘Inspectors’, Sergeants, Assistant Sub‐Inspector
shall be omitted.

6. In the rules, for rule 13.14 the following rule shall be substituted namely:‐

1. “13.14 No Sub‐Inspector recruited directly shall be eligible for promotion as Inspector
unless he has completed five years approved service after initial training. The promotion
shall be made subject to the availability of vacancy. If the promotees and directly
recruited Sub‐Inspectors are promoted as Inspectors on the same date the directly
recruited Sub‐Inspectors shall be senior to the promotee Sub‐Inspectors.

7. In the rules in rule 19.25, the words, Inspector and Assistant Sub‐Inspectors shall be
omitted.

Principal Secretary of Government of Punjab,
Department of Home Affairs and Justice.


Amendment in Punjab Police Rules, 1934
Sr. Present rule Proposed amendment Justification of
No Amendment
1. 12.3 Direct appointment of 12.3 Direct appointment of As per proposed
inspectors and assistant sub- sub Inspector :- amendment PPR 12.3,
Inspectors- Except as provided 12.7, 12.8 & 13.14 all
in rule 12.1 and 12.4 direct Direct appointments of vacancy of ASIs and
appointments shall not be made Sub-Inspectors may be Inspectors shall be filled
except in the rank of Inspector made up to a maximum of through promotion only.
prosecuting of Sub Inspectors 50% of vacancies of Sub- Direct recruitment at the
and Assistant Sub-Inspectors. Inspectors, out of which 3% rank of sub-Inspector will
Such appointments in the rank of the posts may be filled enable Police stations to
of Inspector and Assistant Sub- up by the outstanding be manned by Station
Inspector may be made up to a sportspersons to be House Officers who
maximum of ten and twenty recruited as per the are well educated,
five percent of vacancies, department policy. young, energetic, good
respectively. investigations, polite and
courteous to the public.
2. 12.7 Assistant Sub- Inspector 1. Each Deputy Inspector In other cadres also
list of accepted candidate :- General of Police of the viz. Armed Police,
Range shall maintain a list intelligence etc., such
1) A list of accepted of all Sub- Inspectors officials joining at the
candidates for direct directly recruited. rank of Sub-Insp could
appointment to the rank of aspire for promotions as
assistant sub- Inspector shall 2. The Assistant Inspector Gazetted officers there by
be maintained in the office of General, Government attracting best talent
each Deputy Inspector General Railway Police, shall available for recruitment
in form 12.7(1) and maintain a similar list. at the level of Sub-Insp.
appointments shall be made by
selection from the list.
Candidate must be limited to
residents of the range. No
person who is already serving
in or has resigned from the
police force of another
province shall be accepted as a
candidate without the approval
of the Inspector General of
Police of that province.
(2) The Assistant Inspector
General, Government Railway
Police shall maintain a similar
list, but may accept candidates
residing anywhere in the
province.

3. 12.8 Probationary nature of 12.8 of the rule , the words
appointments:- ‘Inspector’, sergeants,
assistant Sub-Inspector
1) Inspector, sergeants, sub shall be omitted.
inspectors and Assistant Sub-
Inspector who are directly
appointment will be considered
to be on probation for three
years and are liable be
discharged at any time during
or on the expiry of the period
of their probation if they fail to
pass the examinations
including the riding test, or are
guilty of grave misconduct or
are deemed for sufficient
reasons to be unsuitable for
service in the police. A
probationary inspector shall be
discharged by the inspector
General and all Upper
subordinates by range Deputy
inspector general and Assistant
Inspector General provincial
additional Police (designated
Commandant Provincial
(Additional Police) and
Assistant Inspector General of
Police (Traffic). No appeal lies
against an order of discharge.
General {Provided that the
competent authority may, if it
so thinks fit in any case, extend
the period of probation by one
year in the aggregate and pass
such orders at any time during
or on the expiry of original
period of probation.}
2) The pay admissible to a

probationary Inspector,
sergeant, Sub inspector or
Assistant Sub-Inspector is
shown in Appendix 10.64,
Table A.

4. 13.14- Promotion to and in the 13.14 No Sub-Inspector
selection grades of sub- recruited directly shall be
Inspector:- eligible for promotion as
Inspector unless he has
1) promotion to the various completed five years
selection grades of Sub- approved service after
Inspector shall be made by initial trading. The
superintendents by Police and promotion shall be made
the Assistant superintendent, subject to the availability of
Government Railway Police, as vacancy. If the promotees
vacancies in the sanctioned and directly recruited Sub-
establishment of such Inspector are promoted as
appointments occur in Inspectors on the same
accordance with the principal date , the directly recruited
laid down in rule 13.1. Sub-Inspectors are
promoted as Inspector on
2) No sub-Inspector shall be the same date on the
considered eligible for directly recruited Sub-
promotion to a selection grade Inspectors shall be senior to
unless he has at least eight the promotee Sub-
years approved service as a Inspectors .
upper subordinate of which at
least five shall have been in
rank of Sub-Inspector and
unless he is thoroughly efficient
and competent to hold charge of
a police station of first class
importance . No sub-Inspector
who has been punished by
reduction, stoppage of
increment, or forfeiture of
approved service for increment,
shall be eligible for promotion
to a selection grade. Exceptions
to this rule may be made only
with the sanction of the
Inspector General in
recognition of distinguished
service and exemplary conduct.
3) Sub-Inspectors promoted to
the 4th selection grade shall be
on probation for one year and
may be reverted without formal
departmental proceedings
during or on the expiry of the

period of their probation if they
fail to maintain an exemplary
standard of conduct and
efficiency. [Provided that the
competent authority may, if it
so thinks fit in any case, extend
the period of probation for one
year and may be reverted
without formal departmental
proceedings during or on the
expiry of the period of their
probation if they fail to
maintain an exemplary standard
of conduct and efficiency.

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No. 1135/E‐I(1) Dated Chg. 06‐02‐2010

Order

As a result of Punjab Govt. Notification No. 9/41/2009/6H(3)/228 dated 29‐01‐2010,
200 additional posts of Inspectors have been created in the District Police Cadre and the
sanctioned strength of Inspectors in the District Police Cadre has thereby increased to
540 from existing 340.

2. In pursuance of Section 45 (f) of Punjab Police Act 2007 and in supersession of all
previous sanctions, 540 posts of Inspectors are hereby sanctioned afresh in the District
Police Cadre as per the following :‐

A. In 275 existing Police Stations in the State, 275 posts of Inspectors are 275
sanctioned.
B. One post of Inspector in each Police Station is sanctioned out of 81 newly
sanctioned Police Stations in the following Police Stations of the
following districts :‐

i) SAS Nagar i) PS City Kharar
ii) PS Mulanpur
iii) PS Naya Gaon
iv) PS Balongi
v) PS Matour
vi) PS Phase‐11, Mohali

ii) Jalandhar i) PS Basti Bawa Khel
ii) PS Rama Mandi
iii) PS Bhargo Camp
iv) PS Navi Baradari

iii) Bathinda i) PS Civil Lines
ii) PS Sadar Rampura
iii) PS Kanel Colony


iv) Ludhiana i) PS Daresi
ii) PS PAU
iii) PS Dugri
iv) PS Jamalpur
v) PS Meharban
vi) PS Moti Nagar
vii) PS Dhaba

v) Amritsar i) PS Amritsar Cantt.
ii) PS Gate Hakima
iii) PS Makbulpura
iv) PS Chattiwind
v) PS Kambo
vi) PS Airport City
Total 26
C. In each of the following districts 9 posts of Inspectors are sanctioned as per the
following :
Name of the District Bathinda, Patiala, Ferozpur, Mohali, Sangrur, Kapurthala,
Jalandhar (Rural), Gurdaspur and Hoshiarpur.
Name of the Posts i) Reserve Inspector Police Lines 1
ii) Incharge CIA 1
iii) Incharge EO Wing 1
iv) Incharge Security Branch, CPO 1
v) Incharge Anti Narcotic Cell 1
vi) Incharge PCR 1
vii) Incharge District Control Room 1
viii) Incharge Traffic 1
ix) Incharge Special Branch 1
Total 9 x 9 = 81
D. In each of the following districts 5 posts of Inspectors are sanctioned as follows :
Name of the District Amritsar Rural, Tarn Taran, Batala, SBS Nagar, Fatehgarh
Sahib, Barnala, Ludhiana Rural, Khanna, Ropar, Muktsar,
Moga, Faridkot & Mansa
Name of the Posts : i) Incharge CIA 1
ii) Incharge Security 1
iii) Incharge Control Room 1
iv) Reserve Inspector Police Lines 1
v) Incharge Special Branch 1
Total 13 x 5 = 65

E. Following 16 posts of Inspectors are sanctioned for each of the Commissionerate
of Ludhiana, Jalandhar & Amritsar
Name of the Posts: i) Reserve Inspector Police Lines
ii) Incharge CIA
iii) Incharge EO Wing
iv) Incharge Security Branch, DPO
v) Incharge Anti‐Narcotic Cell
vi) Incharge PCR
vii) Incharge District Control Room
viii) Incharge Traffic
ix) Incharge PO Staff
x) Incharge Women Cell
xi) Incharge Police Training School
xii) Incharge Pairvi Prosecution
xiii) Incharge VIP
xiv) Incharge Law & Order
xv) Incharge Industrial Security
xvi) Incharge Special Branch
Total 16 x 3 = 48
F. The following posts of Inspectors are sanctioned in 11 Police Stations of GRP.
Total = 11
G. 6 posts of Inspectors are sanctioned in the CPO as per follows :‐
i) Administrative Wing 4
ii) Provisioning Wing 2
iii)Training Wing 1
Total = 7
H. The following posts of Inspectors are sanctioned
i) Crime Wing 25
ii) IVC 02
Total=27

Grand Total :‐ A + B + C + D + E + F + G + H = 540

Sd/‐
Punjab, Chandigarh.


No. 1136‐1234/E‐I(1) Dated Chg. :‐ 06‐02‐2010

A copy of the above is forwarded to the following for information and necessary action:‐

i) All Heads of the Police Offices in the State.
ii) All Branches of the CPO, Punjab.
Sd/‐
Punjab, Chandigarh.

Promotions from the 4 Cadres of Punjab Police to Punjab Police Services (PPS).
From

Punjab (Secret Section)
To
The Principal Secy. to Govt. of Punjab,

Department of Home Affairs and Justice,
(Home-III Branch), Chandigarh.
No. 3782/Con.-SA-6 dated: 25-05-2010
Subject: Amendment in Rule 6(1) and Rule 10 of Punjab Police Service, Rules, 1959.
Memo. Kindly refer to your office memo. No. 9/33/09-1H3/770 dated

30-03-2010 and in continuation of this office No. 3469/Con. SA-6
dated 10-05-2010, on the subject noted above.
2. In view of the verbal discussion with Senior Officers in Home Deptt. on

20-05-2010, a revised proposal containing all the four cadres, is as
under:-
i) Earlier while sending the proposal to the Govt., the details of

sanctioned posts and percentage of Inspectors in various cadres was
shown as under:
Sr. Name of Cadre Number of Posts Percentage

No.
1 District Police Cadre 320 40%
2 Armed Police Cadre 214 27%
3 Intelligence Wing Cadre 189 23%
4 Technical & Support 79 10%

Services Cadre
Total 797 100%

However, the present sanctioned posts of Inspectors (now) as per this
office record is as under:-
Sr. Name of the unit Details of Total posts in

No. posts each Cadre
I. DISTRICT POLICE CADRE

1. Border Range 73+33=106
2. Jalandhar Range 62+49=111
3. Patiala Range 56+40= 96
4. Ludhiana Range 53+23= 76
5. Faridkot Range 35+18= 53
6. Ferozepur Range 36+17= 53
7. Crime Wing 20+5 = 25
8. GRP 3+8 =11
9. IVC 2
10. Police Hqrs. Administration 4
Provisional 2
Training 1
Total District Police 540 540
II. ARMED BATTALIONS CADRE

1. PAP 60
2 IRBn 56
3 Commando 43
4 PPA, Phillaur 30
5 PRTC & PRTS, JKN. 05
Total Armed Bns. 214 214

III. INTELLIGENCE WING CADRE
1. Intelligence Wing 161
IV. EX-CADRE POSTS

1. Vigilance Bureau 35
2. P.S.E.B. 08
3. M.C. 04
Total 47
V. TECHNICAL & SUPPORT SERVICES CADRE

1. Wireless Wing 61
2. FPB, Phillaur 06
3. Computer 08
4. Executive Clerical Cadre 02
FZR & ASR
TOTAL 77 77
Grand Total 1039
It is stated that as per Punjab Police Intelligence Cadre Rules, 2009

prepared by Intelligence Wing, a proposal in this regard was sent to
the Government Vide this office Memo. No. 4046/CB-3 dated 27-11-
09. As per this proposal, out of total sanctioned strength of
Intelligence at different ranks, fifty percent (50%) of the posts in each
rank will be cadre posts (hereinafter called 'cadre posts') and can be
filled by direct recruitment or promotion of Intelligence cadre officials,
apart from initial absorptions. Remaining fifty percent (50%) posts
(hereinafter called 'deputation posts') in these ranks will be filled by
deputation of suitable officers from other cadres in Punjab Police or
promotion of officers on deputation. In view of this, out of 161 posts of
Inspectors in Intelligence Wing, 81 posts are required to be filled by
deputation from other cadres like District Police Cadre, Armed Police
Cadre and Technical and Support Service Cadre. As such, these posts
are required to be filled from these cadres.

The ratio of following cadres has been calculated on the basis of the
number of posts existing in these cadres:-
Sr.No Name of Cadre Number of Posts Percentage
1. District Police 540 66% (65.61)
2. Armed Police 214 26% (26.00)
3. Technical & Support 69 8% (8.38)

Services
Total 823 100%
Further, distribution of 81 posts (i.e. 50% of the Intelligence Cadre)

will be as under:-
Sr.No Name of Cadre Number of Posts
1 District Police 540+53= 593
2 Armed Police 214+21= 235
3 T.S.S. 69+07= 76
Total 823+81=904
(ii) It is further stated that 55 posts (i.e. 47 ex-cadre posts + 8 posts of

Computer) are 100 % 'Deputation Posts' and are filled from other
cadres like District Police, Armed Police and Technical & Support
Service Cadre. As such, these 55 posts are required to be distributed
in these cadres.
The ratio of the following cadres has been calculated on the basis of
number of posts in these cadres:-
Sr.No Name of Cadre Number of Posts Percentage
1 District Police Cadre 593 66% (65.59)
2 Armed Police Cadre 235 26% (25.99)
3 Technical & Support 76 8% (8.40)

Services Cadre
Total 904 100%

Further, the distribution of 55 posts will be as under:
Sr. Name of Cadre Number of Posts

No
1 District Police Cadre 593+36=629
2 Armed Police Cadre 235+14=249
3 T.S.S. 76+5 = 81
Total 904+55=959
In view of the position explained above, the vacancies arising in the

rank of DSsP in PPS Cadre would be filled up from the following
four cadres as per the ratio in following four cadres as mentioned
against each:
Sr. Name of Cadre Number of Posts Percentage

No.
1 District Police Cadre 629 60%
2 Armed Police Cadre 249 24%
3 Intelligence Wing Cadre 80 8%
4 T.S.S. 81 8%
Total 1039 100%
It is therefore, requested that necessary amendment in Rule 6 (1) and Rule

10 of Punjab Police Service, Rules, 1959 may kindly be made and conveyed to
this office at the earliest.
Sd/-
for Director General of Police, Pb.


PUNJAB GOVT GAZ (EXTRA), AUG 19, 2010
(SRVN 28, 1932 SAKA)
________________________________________________________________________
GOVERNMENT OF PUNJAB
DEPARTMENT OF HOME AFFAIRS AND JUSTICE
(HOME-III BRANCH)
Notification
The 18th August, 2010
No. G.S.R. 28/Const./Art.309/Amd.(5)/2010. - In exercise of the powers conferred by

proviso to article 309 of the Constitution of India, and all other powers enabling him in this
behalf, the Governor of Punjab is pleased to make the following rules further to amend the
Punjab Police Service Rules, 1959, namely:-
RULES
1. (1) These rules may be called the Punjab Police Service (First Amendment) Rules, 2010.
(2) They shall come into force on and with effect from the date of their publication in the
Official Gazette.
2.In the Punjab Police Service Rules, 1959 (hereinafter referred to as the said rules), in rule 2, for
clause (d), the following clause shall be substituted, namely:-
(d) "Inspector" means an Inspector of Police, and shall include Inspectors of District
Police Cadre, Armed Police Cadre, Intelligence Cadre and Technical and Support
Service Cadre".
3. In the said rules, in rule 6, for sub rule (1), the following sub-rule shall be substituted,
namely:-

“ (1) Recruitment to the Service shall be made as under:-
(a) twenty per cent by direct appointment; and
(b) eighty per cent by promotion;
Provided that appointment to the eighty per cent posts in the Service by
promotion shall be made in the following manner, namely:-
(i) sixty percent of the eighty per cent posts shall be filled up from amongst
the Inspectors of District Police Cadre, who have an experience of
working as such for a minimum period of six years;
(ii) twenty four percent of the eighty percent posts shall be filled up from
amongst the Inspectors of Armed Police Cadre, who have an experience of
working as such for a minimum period of six years;
(iii) eight percent of the eighty percent posts shall be filled up from amongst
the Inspectors of Intelligence Cadre, who have an experience of working
as such for a minimum period of six years;
(iv) eight percent of the eighty percent posts shall be filled up from amongst
the Inspectors of Technical and Support Service Cadre, who have an
experience of working as such for a minimum period of six years".
4. In the said rules, for rule 10, the following shall be substituted namely:-
"10 Seniority:-The Seniority inter-se of the members of the service shall be

determined in accordance with the provisions of rule 8 of the Punjab Civil Service
(General and Common Conditions of Service) Rules, 1994"
5. In the said rules, in rule 11, for the figure "1952", the figure "1970" shall be
substituted.
N.S. KANG
Principal Secretary to Government of Punjab

500 POSTS ONE COMPLETE CYCLE 100 DIRECT + 400 PROMOTEES
CLUBBED ROSTER OF 4 CADRES AND DIRECT RECRUITS WITH RESERVATION SLOTS

D.S.P. LEVEL
Clubbed Reservation Original Cadre to Roster No Roster No Roster No. Roster No Category
Serial No. Roster Serial whom Distt Police Armd Btn Intelligence TSS GEN/SC/BC/
Promotees Point Nos. for allotted Cadre Cadre Cadre Cadre SP/ESM/HC
& Direct Nos. for Promotees Clubbed
Recruits Promotees (GEN+SC)
1 2 3 4 5 6 7 8 9
1 1 1 SC Resrved for District Police 1 SC
2 2 District Police 2 GEN
4 4 Armed Battns 1 GEN
5 DIRECT SC
10 DIRECT GEN
12 10 Intelligence 1 GEN
15 DIRECT GEN
17 14 TSS 1 GEN
20 DIRECT GEN
25 DIRECT SC

& Direct No. Promotees Clubbed
Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
30 DIRECT GEN
35 DIRECT ESM
36 29 TSS 2 GEN
40 DIRECT BC
45 DIRECT SC
50 DIRECT GEN
53 43 TSS 3 GEN
54 44 44 SC Resrved for Armed Police 10 SC

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
55 DIRECT Handicapped
60 DIRECT GEN
65 DIRECT SC
70 DIRECT ESM
73 59 TSS 4 GEN
75 DIRECT GEN
80 DIRECT BC
85 DIRECT SC

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
90 DIRECT GEN
91 73 TSS 5 GEN
95 DIRECT GEN
99 80 80 SC Resrved for Inelligence 6 SC
100 DIRECT GEN
105 DIRECT ESM/SC
108 87 87 SC Resrved for T.S.S. 6 SC
109 88 TSS 7 GEN
110 DIRECT GEN

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
115 DIRECT Sports Man

120 DIRECT BC
123 99 *TSS (dp) 0 8 GEN
125 DIRECT SC
130 DIRECT GEN
135 DIRECT GEN
140 DIRECT ESM

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
142 114 TSS 9 GEN
145 DIRECT SC
150 DIRECT GEN
155 DIRECT GEN
160 DIRECT GEN
161 129 TSS 10 GEN
165 DIRECT SC

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
170 DIRECT GEN
175 DIRECT ESM/BC
178 143 TSS 11 GEN
180 DIRECT GEN
185 DIRECT SC
190 DIRECT GEN
195 DIRECT GEN
198 159 TSS 12 GEN

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
205 DIRECT Sportsman/SC
210 DIRECT BC
215 DIRECT GEN
216 173 TSS 13 GEN
220 DIRECT ESM
224 180 180 SC Resrved for Intelligence 14 SC
225 DIRECT SC

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
230 DIRECT GEN
234 188 TSS 15 GEN
235 DIRECT GEN
240 DIRECT BC
245 DIRECT SC
248 199 TSS (dp) 0 16 GEN
250 DIRECT GEN
255 DIRECT GEN

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
260 DIRECT GEN
265 DIRECT ESM/SC
267 214 TSS 17 GEN
270 DIRECT GEN
275 DIRECT GEN
280 DIRECT BC

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
285 DIRECT SC
286 229 TSS 18 GEN
290 DIRECT GEN
295 DIRECT GEN
300 DIRECT ESM
303 243 TSS 19 GEN
305 DIRECT SC
310 DIRECT GEN

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
315 DIRECT F.F.
320 DIRECT BC
323 259 TSS 20 GEN
325 DIRECT SC
330 DIRECT GEN
335 DIRECT ESM
340 DIRECT GEN
341 273 TSS 21 GEN

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
345 DIRECT SC
350 DIRECT GEN
359 288 TSS 23 GEN
360 DIRECT BC
365 DIRECT ESM/SC
370 DIRECT GEN

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
373 299 TSS (dp) 0 24 GEN
375 DIRECT GEN
380 DIRECT GEN
385 DIRECT SC
390 DIRECT GEN
392 314 TSS 25 GEN
395 DIRECT GEN
400 DIRECT ESM/BC

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
405 DIRECT SC
410 DIRECT GEN
411 329 TSS 26 GEN
415 DIRECT GEN
420 DIRECT GEN
425 DIRECT SC
428 343 TSS 27 GEN

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
430 DIRECT GEN
435 DIRECT ESM
440 DIRECT BC
445 DIRECT SC
448 359 TSS 28 GEN
450 DIRECT GEN
455 DIRECT GEN

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
460 DIRECT GEN
465 DIRECT ESM/SC
466 373 TSS 29 GEN
470 DIRECT GEN
475 DIRECT GEN
480 DIRECT BC
484 388 TSS 31 GEN
485 DIRECT SC

Recruits (GEN+SC)
1 2 3 4 5 6 7 8 9
490 DIRECT GEN
495 DIRECT GEN
498 399 TSS (dp) 0 32 GEN
500 DIRECT Sportsman/SC
Categorisation
CATEGORIES
General SC BC ESM Handicapped Sportsman F.F. Less: common
Direct 50 25 12 13 3 3 1 -7
Promotees 344 56 - - - - -
TOTAL 394 81 12 13 3 3 1 -7
Common Slots :
ESM/SC ( 21,53,73,93) 4
ESM/BC (35,80) 2
Sportsman/SC (41) 1
7

PUNJAB GOVT GAZ (EXTRA) MARCH 05, 2010 557
(PHGN 14, 1931 SAKA)
(HOME ‐1 BRANCH)
Notification
The 5th March, 2010

No.S.O.223/P.A.10/2008/S.8 and C.A.2/1974/8.20/2010‐‐ In super session of the
Government of Punjab, Department of Home Affairs and Justice Notification
NO.S.O.13/P.A.10/2008/S.8/2010 dated the 2nd February, 2010, and in exercise of the
powers conferred by sub‐section (1) of section 8 of the Punjab Police Act. 2007 (Punjab Act
10 of 2008) , and all other powers enabling him in this behalf, the Governor of Punjab is
pleased to establish for the municipal areas of Amritsar, Jalandhar and Ludhiana and their
adjoining areas, comprising of the Police Stations, mentioned there under, a police system,
to be known as the City Police Commissionerate:‐
AMRITSAR
(1) Police Station Division ‐ A
(2) Police Station Division ‐ B
(3) Police Station Division ‐ C
(4) Police Station Division ‐ D
(5) Police Station Division ‐ E
(6) Police Station Civil Lines
(7) Police Station Islamabad
(8) Police Station Sultanwind
(9) Police Station Amritsar Cantonment
(10) Police Station Gate Hakima
(11) Police Station Maqboolpura
(12) Police Station Sadar
(13) Police Station Air port and
(14) Police Station Chheharta.

JALANDHAR
(1) Police Station Division No.1
(10) Police Station Jalandhar Cantonment
(11) Police Station Bawakhel
(12) Police Station Rama Mandi
(13) Police Station Bhargo Camp and
(14) Police Station Nave Baradari
LUDHIANA
(9) Police Station Focal Point
(10) Police Station Ladhowal
(12) Police Station Sarabha Nagar
(13) Police Station Salem Tabri
(14) Police Station Sahnewal
(15) Police Station Daresi

(16) Police Station Punjab Agriculture University
(17) Police Station Dugri
(18) Police Station Jamalpur
(19) Police Station Meharban
(20) Police Station Moti Nagar
(21) Police Station Daba
(22) Police Station Koom Kalan
(23) Police Station Dehlon
(24) Police Station Jodhewal
(25) Police Station Haibowal
(26) Police Station Shimlapuri, and
(27) Police Station Model Town.

2. In pursuance of the provisions of the first provision to clause (ii) of sub section (2) of
Section 8 of aforesaid Act, the Governor of Punjab is further pleased to direct that any
of the powers, functions and duties, responsibilities or authority, exercisable or to be
performed or discharged by the Commissioner of Police, appointed under the said Act,
shall be exercised or discharged subject to the control of the Director General of Police.

3. In pursuance of the provisions of the second proviso to clause (ii) of sub‐section (2) of
section 8 of the said Act, and all other powers enabling him in this behalf, the Governor
of Punjab is further pleased to empower the Commissioner of Police, appointed under
the said Act, to exercise and perform in relation to the City Police Commissionerate, the
powers and duties of an Executive Magistrate and of a District Magistrate under the
following Acts, namely:‐

(i) the Indian Explosive Act 1884
(ii) the Mental Health Act 1987
(iii) the Poisons Act 1919
(iv) the Police (Incitement of Disaffection Act) 1922


(v) the Immoral Traffic (Prevention) Act, 1956
(vi) the Arms Act, 1959
(vii) the Prevention of Cruelty to Animals Act, 1960
(viii) the Sarais Act, 1867
(ix) the Cinematograph Act, 1952
(x) the Child Marriage Restraint Act, 1929

4 In exercise of the powers conferred by sub‐section (1) of section 20 of the Code
of Criminal Procedure, 1973 (Central Act 2 of 1974), and all other powers
enabling him in this behalf, the Governor of Punjab is further pleased to appoint
the Commissioner of Police, and the officers subordinate to him, but not below
the rank of Deputy Commissioner of Police, as Executive Magistrates for the
purposes of sections107,108,109,110,111,113,115,116,117,118,119,121,122,124
and 144 of the said code.

5 In pursuance of the provisions of section 72 of the Punjab Police Act 2007, the
Governor of Punjabis further pleased to authorize the Commissioner of Police
and the Deputy Commissioner of Police to exercise in respect of the areas
notified under section 8 of the said Act, all powers, functions and duties of the
Senior Superintendent of Police of a district under the said Act.

A.R. TALWAR
Principal Secretary to Govt. of Punjab



No. 8026 /E‐1(6) dated Chandigarh: 24.6.2010

ORDER
On account of the notification of Commissionerates and posting of DIG /Rank Officers as
Commissioners, it is proposed to nominate the appointing authorities/punishing authorities and
appellate authorities for dealing with matters pertaining to punishments and appeals of officials
of different ranks posted in the Commissionerates of Amritsar, Ludhiana and Jalandhar.

2. The following punishing and appellate authorities are approved for taking decisions in
departmental inquiries initiated against officials of different ranks:‐

Sr. Name of Post Appointment/punishing Appellate authority

No. authority for Police
Commissionerate
1. Constable Commissioner of Police ADGP/Law & Order
2. Head Constable Commissioner of Police ADGP/Law & Order
3. Assistant Sub‐Inspector Commissioner of Police ADGP/Law & Order
4. Sub‐Inspector Commissioner of Police ADGP/Law & Order
5. Inspector Commissioner of Police ADGP/Law & Order

Sd/‐
Director General of Police
Punjab.

No.8027/E‐1(6) dated Chandigarh, the 24.6.2010

A copy of the above is forwarded to the following for information & necessary action, please.

1. The Addl. Director General of Police, Law & Order, Punjab, Chandigarh.
2. The All Commissioners of Police, Punjab.
3. The Establishment Officer, CPO, Punjab.
4. The Superdent E‐2 & 3 Branches, CPO, Punjab, Chandigarh.

Sd/‐
Punjab.



No.8021 /E‐1(6) dated 24.6.2010 Chandigarh

ORDER

On account of the notification of Commissionerates and posting of DIG /Rank Officers as
Commissioners, it is proposed to outline the channel of rendition of ACRs as initiation, review
and acceptance of Annual Confidential Reports of officers/officials of different ranks posted in
the Commissionerates of Amritsar, Ludhiana and Jalandhar.

2. For recording of Annual Confidential Reports, the following channels are approved:‐

Sr. Name of Post Reporting Reviewing Accepting
No.
1. Head Constable Supervisory DCP CP
Gazetted Officer
2. ASI & SI Supervisory DCP CP
Gazetted Officer
3. Inspector CP ADGP/ Law & Order DGP
4. DSP/ACP CP ADGP/ Law & Order DGP
5. SP/Addl. DCP CP ADGP/ Law & Order DGP
6. DCP CP DGP PS (H)
7. CP DGP PS (H) Minister‐in‐Charge

Sd/‐
Punjab.

No.8022‐25 /E‐1(6) dated Chandigarh, the 24.6.2010

A copy of the above is forwarded to the following for information & necessary action, please.

Sd/‐
Punjab.


STANDING ORDER NO. 5/2010

SEPARATION OF INVESTIGATION AND LAW & ORDER FUNCTIONS
IN THE POLICE STATIONS

It is often experienced that one of the primary reason for poor investigation and
low conviction rates is the fact that the time and energy of the entire police station personnel is
almost entirely consumed towards responding to public order, bandobast and VIP duties. There
is an emergent need to allow a detachment of investigators in the police station to focus
exclusively on investigation and prosecution of criminal cases and introducing thereby an
element of functional specialization which will ultimately improve the quality of investigation.

This important police reform has been the constant theme of various police
commissions viz. National Police Commission (1977‐1981), Padmanabhiah Committee (2000),
Group of Ministers on National Security (2000‐2001), Malimath Committee on Criminal Justice
System Reform (2001‐2003).

The Punjab Police Act 2007 also mandates separation of investigation and Law
and Order functions for greater professionalism in police functioning.

AIM: ‐
By this order, we intend:

(a) To improve upon the quality of investigation of criminal cases.
(b) To ensure speedy and timely investigation of cases by reducing the causes for
delay in investigation.
(c) To ensure application of scientific aids in crime investigation.
(d) To introduce expertise and specialization in our detection as well as
investigation.


ORGANISATION: ‐

(a) In every Police Station, a separate Investigation and Law and Order staff shall be posted/
earmarked by the SSP. The strength of this staff will be according to the norm outlined
later in the order. However local variance can be there depending upon the registration
of crime and load of investigation in that police station. Final decision will be with the
SSP/ Commissioner of Police.

(b) This police station staff shall work under the full control of the SHO of the Police Station
who shall normally be of Inspector rank. However, the SSP will ensure that those, who
are posted, are best available for the job of detection and investigation.

(c) The work of both the Investigation and Law and Order units in the police station will be
supervised by the SHO, DSP Subdivision and SP City concerned.

(d) The SSP will further ensure that once posted in either wing the personnel are not
transferred before one year, except in cases of specific complaint of misconduct or
inefficiency. Even in such exceptional cases transfer has to be with reasons to be
recorded in writing and with the prior approval of the Range DIG (IGP Zonal in case of
Commissionerates).

(e) Men and Officers posted with the Investigation staff of the police station shall normally
not be deployed for any law & order and Bando‐bast duty except in grave situations
under the specific orders of the SSP.

(f) It should our endeavour to repose greater confidence in the abilities of our subordinate
ranks and give them higher responsibilities which will serve to enhance their self
esteem. Hence Head Constables, graduate Constables and other experienced Constables
should be entrusted with minor investigations. This will boost their confidence as well as
enable NGOs to focus on important cases of serious nature.


DUTIES OF THE INVESTIGATION STAFF: ‐

The Investigation staff shall be entrusted with investigation of important and
serious IPC offences such as:
IPC Cases to be investigated by Investigation Staff of Police Station

1. Murder
2. Dacoity
3. Pre. Assembly for Dacoity
4. Burglary
5. Rioting
6. Culpable Homicide
7. Attempt to Murder
8. Poisoning
9. Kidnapping
10. Abduction
11. Rape
12. Theft
13. Robbery
14. Receiving of Stolen Property
15. NDPS Act case where the quantity is not commercial or where any big
organised drug racket is not suspected
16. Cheating and criminal breach of Trust: ‐ Investigation to be conducted by
District Economic Offences Wing if the amount involved more than 20 lacs.
17. Hit and Run cases of u/s 304 A
18. 498A / 304 B IPC

(i) Each I.O. in the investigation unit shall investigate at least 25 cases in a year. The IOs
shall be responsible for each case from its registration to conviction. They shall also be
responsible for attending court work and other litigation that may arise in the cases
under investigation.


(ii) This unit in pursuance of its duties shall be assisted / aided by CIA/special
crime/investigation units at the district headquarters under the charge of SP (Detective).
For the purpose of arrest of accused persons and raids on suspected persons this unit
shall be assisted by Law & Order police.

(iii) The staff of the Investigation unit shall be made to undergo an orientation at PPA
Phillaur on scientific methods of investigation.

(iv) All the men and officers posted in Investigation staff will also be responsible for the
collection and dissemination of information about crime and criminals.

(v) In some cases, the law has specified a particular rank of police officer to register or to
investigate those cases, the legal position in such cases is not to be disturbed by this
Standing Order.

(vi) The Investigation staff shall also be responsible, (a) for the pairvi of the cases
investigated by them and (b) for preparing the necessary documents and making all the
entries into the prescribed registers, as required by Law or by Punjab Police Rules.

(vii) The Investigation staff shall develop their own sources of information. They should
further conduct themselves in such a manner that they are able to secure effective
cooperation of the people.

DUTIES OF THE LAW AND ORDER STAFF: ‐

The responsibilities of Law & Order Staff of police station are to be as follows: ‐
i) Maintenance of Law & Order
ii) Prevention of Crime (Patrolling, Naka duties, preventive arrests)
iii) All VIP/ Security / Bandobast duties.
iv) Community policing initiatives
v) Immediate response to all crime/emergencies.
vi) Investigation of cases other than those with Investigation Wing

vii) Traffic duties
viii) Conducting enquiries on public complaints regarding non‐cognizable
offences and domestic disputes between one individual or many
individuals.
ix) The Law & Order staff in the police station shall continue investigating all
the minor cases under local & special laws. In addition, they may continue
with the registration and investigation of hurt cases and other minor or
simple cases of IPC also.

The Law and Order Staff should be envisioned as the first unit of police/public
interface. Accordingly the deployment of the force in terms of manpower, (their number and
their age profile), the logistics and the charter of duties should be designed for fulfilling the
aforementioned duties and for this reason the unit be kept agile and in constant touch with
public without binding it down to long and tedious procedures of investigation.

This Law and Order Staff, shall, in pursuance of its duties, be assisted by the PCR
and the traffic wing (a component of the security and traffic wing of the district police) as and
when required.

NORMS FOR POSTING OF MANPOWER IN THE POLICE STATIONS: ‐


Law and order 1 5 8
Total 2 8 14


Law and order 1 2 6
Total 2 3 11


Category A Police Stations – (Commissionerate)

Law and order 1 6 16
Total 2 10 24

Category B Police Stations – (Commissionerate)

Total 2 6 14

For Police Posts in the State: ‐

Rank Law & order Investigation
i) 123 Police Posts in the State ASI 0 123
HC 492 0
Total 492 123

All supervisory officers must put in their best endeavour to ensure effective and meaningful
implementation of this important police reform measure.

Sd/‐
Punjab.


From

The Addl. Director General of Police
Crime, Punjab, Chandigarh.

To
The Commissioners of Police
Punjab.

Subject : Constituting a 'Corps of Detectives' in Commissionerates.

Memo : Please refer to the subject noted above.

2. A copy of standing order No. 1/2010 passed by DGP, Punjab reg. Constituting a
Corps of Detectives in Commissionerates is enclosed herewith for immediate necessary
action.

for Addl. Director General of Police,

No. 11597‐64/CR‐1 dated, Chg. the : 15‐06‐2010

A copy of the above along with copy of standing order No. 1 is sent to the
following for information.

1. All ADsGP in Punjab
2. All IsGP/Zonals in Punjab
3. All Range DIsG in Punjab
4. All SSsP in Punjab
5. P.S. to DGP, Punjab

for Addl. Director General of Police, Crime,
Punjab, Chandigarh


OFFICE OF THE DIRECTOR GENERAL OF POLICE
PUNJAB, CHANDIGARH


Subject: Constituting a 'Corps of Detectives' in Commissionerates.

The nature of crime has changed a lot and increase in duties of the Police Officers does
not leave sufficient time to continue the investigation without any interruption. During the
investigation, particularly in heinous, sensational and complex cases, it is very essential to
collect the evidence before it gets destroyed and arrest the accused without loss of time. The
investigation done by I.O.s with such limitations and without systematic approach leads to
undetected crimes and acquittal. Therefore, it has been decided to constitute 'Corps of
Detectives' in the three Police Commissionerates of the State.

Objective : By constituting a 'Corps of Detectives' in the three Police Commissionerates of
Ludhiana, Amritsar and Jalandhar, the aim is to ensure that investigation of cases be carried out
in a more efficient way and in a time bound manner.

Manpower & Set‐up : In every Commissionerate, the number of Police Personnel in this 'Corps
of Detectives' shall be ‐

3‐4 Inspectors
10‐12 NGOs
25‐30.1.1 ORs

In this 'Corps of Detective' the Police Personnel will be designated by rank as :

Inspector to be called Detective Inspector.

SIs to be called Senior Detective Officers.

ASIs to be called Assistant Detective Officers.

ORs will be called as Detective Assistants.

The above said 'Corps of Detectives' will be further divided into 3‐4 Special Investigation
Units (SIUs) and each unit shall be headed by an Inspector/SI rank Officer. These SIUs shall work
under the direct supervision of Addl. DCP Crime. The organizational chart of the Corps of
Detectives' will be as under:‐


Addl. DCP

Crime

ACP Crime Forensic ACP SPL.
Team Branch

Corps of Detectives
SIU SIU SIU SIU

Monitoring:

Upon receipt of the information of any heinous crime, it will be the duty of the PCR and the
SHO to inform the 'Corps of Detectives' through Control Room. One of the SIU will then visit the
scene of crime along with staff of concerned Police Station. SIU will prepare a brief note of
crime scene, evidence available, modus operandi of criminals and other important observations
which may be useful in detecting the crime. Such visit of SIU will be immense help in future
when the investigation is entrusted to the 'Corps of Detectives'.

Commissioner of Police and DCP will be empowered to transfer the investigation of such cases
from the police station to 'Corps of Detectives' as they deem fit. 'Corps of Detectives' while
carrying out investigation will be authorized to use all powers under Cr.PC and other legal
statues.

Since the 'Corps of Detectives' will be a dedicated team for carrying out Special Investigations,
therefore, it will not be put to any Law & Order duty and should not be transferred out of the
corps minimum of two years tenure. The members of various SIUs shall perform duty in civil
dress but will carry proper identification while on duty.

Involvement of Intelligence Branch:

It is also important to have representation from Special Branch to have discrete inputs
regarding crimes committed. ACP special branch shall be duty bound to provide all necessary
inputs to the Corps working under the supervision of Additional CP (Crime).


Forensics:

In each Commissionerate, there is a Forensic Mobile Team. It will work under the direct
supervision of Addl. DCP Crime and will assist as and when required. The capabilities of Forensic
Mobile Team will be updated from time to time.

In view of the above, such 'Corps of Detectives' is hereby ordered to be immediately
constituted in all the three Commissionerates i.e. Amritsar, Jalandhar and Ludhiana.

Sd/‐
(P.S. Gill, IPS)

Punjab, Chandigarh.


Formation of Special Security Group (SSG)

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PUNJAB GOVT GAZ. (EXTRA.), MAY21,2010
(VYSK 31, 1932 SAKA)

PART II

DEPARTMENT OF LEGAL AND LEGISLATIVE AFFAIRS, PUNJAB

Notification

The 21st May, 2010

No. 14‐Leg./2010 ‐ The following Ordinance of the Governor of Punjab promulgated
under clause (1) of article 213 of the Constitution of India on the 14th May, 2010, is hereby
published for general information:‐

THE PUNJAB SPECIAL SECURITY GROUP ORDINANCE, 2010

(Punjab Ordinance No.4 of 2010)

AN

ORDINANCE

to provide for the constitution and regulation of an armed force of the State of Punjab for
combating anti‐national forces and for providing proximate security to the highly threatened
persons and the members of their immediate families and for the matters connected therewith
or incidental thereto.

Promulgated by the Governor of Punjab in the Sixty‐first Year of the Republic of India.

Whereas the Legislative Assembly of the State of Punjab is not in session and the
Governor is satisfied that circumstances exist, which render it necessary for him to take
immediate action;

Now, therefore, in exercise of the powers conferred by clause (1) of article 213 of the
Constitution of India, the Governor of Punjab is pleased to promulgate the following Ordinance,
namely :‐


1. Short title and commencement:‐

(1) This Ordinance may be called the Punjab Special Security Ordinance, 2010.

(2) It shall come into force at once.

2. Definition:‐

In this Ordinance, unless the context otherwise requires‐

(a) "active duty" means any duty, which a member of the. Group performs during
the period, he is posted to combat anti‐national forces and to physically protect, a
highly threatened person and the members of his immediate family, wherever he or
they may be;

(b) "anti‐national force" means any person, or organization or association of
persons, which for its object, does any unlawful activity, or which encourages. or aids
persons to undertake any unlawful activity, or of which the members undertake such
activity;

(c) "competent authority" means the Government, in the case of Gazetted Officers,
and the Director General, in the case of Non‐Gazetted Officers and other ranks of
Punjab Police;

(d) "Director" means the Director of the Special Security Group, appointed under
sub‐section (1) of section 5;

(e) "Director General" means the Director General of Police, Punjab;

(f) "Group" means the Special Security Group, constituted under sub‐section (2) of
section 4 ;

(g) "Government" means the Government of the State of Punjab;

(h) "highly threatened person" means a person or persons, who may be specified as
such from time to time by the Committee, to be constituted by the Government in this
regard;

(i) "member of the Group" means a person, who has been posted to the Group by
the competent authority whether before or after the commencement of the Ordinance;

(j) "members of immediate family" shall include the wife, husband, children and.
parents of the highly threatened person;


(k) "prescribed" means prescribed by rules made under this Ordinance;

(I) "proximate security" means protection provided from close .quarters, during
journey by road, rail, aircraft, watercraft or on foot or any other means of transport and
shall include the places of functions, engagements, residence or halt, and shall comprise
ring round teams, isolation cordons, the sterile zone around, and the rostrum and
access control to the highly threatened person or members of his immediate family; and

(m) "section" means section of this Ordinance.

3. Member to be subject to this Ordinance:‐

Every member of the Group shall be subject to the provisions of this Ordinance,
wherever he may be.

4. Constitution to the group:‐

(1) There shall be an armed force of the State of Punjab, to be called the Special Security
Group, for combating anti‐national forces and for providing proximate security to the highly
threatened persons and the members of their immediate families:

Provided that any highly threatened person or any member of his immediate family, may
decline such proximate security.

(2) Subject to the provisions of this Ordinance,‐

(a) the Group shall be constituted in such manner, as may be prescribed; and

(b) the terms and conditions of service of the members of the Group, shall
be such, as may be prescribed.

(3) Notwithstanding anything contained in this section, any member of police force of the
State of Punjab or any member of the Central Para‐military Forces, allocated to the State of
Punjab, may be posted to the Group by the competent authority by a general or special order,
for such period, as may be specified in such order, and the person, so posted shall, during the
period of his posting, be deemed to be a member of the Group.


5. Control and directions:‐

(1) The general superintendence, direction and control of the Group shall vest in, and be
exercised by the Director General, and subject thereto and to the provisions of this Ordinance
and the rules framed there‐under, the command and supervision of the Group, shall vest in an
officer of the rank. of Additional Director General of Police or Inspector General of Police, as the
case may be, to be appointed by the Government on the recommendation of the Director
General, as Director.

(2) The Director shall, in the discharge of his duties under this Ordinance, be assisted by
such number of officers and officials, as may be posted by the Government.

6. Power to make regulations:‐

The Director General may, in consultation with the Government, make regulations in respect of
induction, structure, weaponry, administration wing, technical wing, transport wing, training,
uniform, incentives and verification of character and antecedents of the members of the Group.

7. Liability to serve:‐

Every member of the Group shall be liable to serve in any part of the State of Punjab or
in any part of India or out of India.

8. Members of the Group to remain always on active duty:‐

Every member of the Group, not on leave or under suspension, shall, for all purposes of
this Ordinance, be always on active duty and may at any time, be employed or deployed in any
manner, which is consistent with the duties and responsibilities of the Group under this
Ordinance.

9. Withdrawal from the post:‐

No member of the Group shall be at liberty to withdraw himself from all or any of the
duties assigned to him, except with the previous permission in writing of the competent
authority.

10. Repatriation from the Group:‐

The competent authority may, at any time by order in writing, repatriate any member of
the Group in public interest.


11. Powers and duties conferrable on the members of the Group:‐

The Government may, by a general or special order, published in the Official Gazette;
direct that, subject to such conditions and limitations, as may be specified in that order, any
member of the Group, may exercise or discharge such powers or duties, as specified in the said
order for giving effect to the provisions of this Ordinance.

12. Assistance to the Group:‐

It shall be the duty of every Ministry and Department of the Government, every local or
other authority, to act in aid of the Director or any member of the Group, whenever called
upon to do so, in furtherance of the duties and responsibilities assigned to such Director or
member, as the case may be.

13. Penalty:‐

If any officer or official is found guilty of committing any omission or commission in
contravening the provisions of this Ordinance, he shall be punishable under the provisions of
the Punjab Civil Services (Punishment and Appeal) Rules, 1970 or any other relevant service
rules.

14. Protection of action taken under this Ordinance:‐

No suit, prosecution or other legal proceeding shall lie against the Group or any member
thereof on whom powers have been conferred or duties have been imposed under this
Ordinance, or any order issued or any rule or regulation made there under for anything, which
is in good faith done or purported to be done or omitted to be done in pursuance of this
Ordinance or any order issued or any rule or regulation made there under or any order issued
under any such rule or regulation, as the case may be.

15. Powers to make rules:‐

(1) The Government may, by notification in the Official Gazette, make rules for carrying out the
provisions of this Ordinance.

(2) In particular and without prejudice to the generality. of the foregoing power, such rules may
provide for all or any of the following matters, namely:‐


(a) the manner in which the Group shall be constituted under clause (a) of sub‐
section (2) of section 4 ;

(b) the prescription of the terms and conditions of service of the members of the
Group under clause (b) of section 4; and

(c) any other matter which is to be or may be prescribed.

Chandigarh: SHIVRAJ V PATIL,
The 14th may, 2010.
Governor of Punjab

HARBANS SINGH,

Additional Secretary to Government of Punjab,
Department of Legal and Legislative Affairs.


OFFICE OF THE DIRECTOR GENERAL OF POLICE, PUNJAB
(Punjab State Police Headquarters, Sector ‐9, Chandigarh Ph: 0172‐2743772)

No. 25069/CON/SR ‐2010 Dated Chandigarh, 23.07.2010

ORDER

Shri Sanjeev Kalra, IPS, Director, Special Security Group with its components
namely‐ the Anti‐Terrorist Force (ATF) and the Special Security Force (SSF) will supervise the
working of the following officers who will assist him in accomplishing the tasks assigned to this
Group with immediate effect:

i) Shri R.P.S. Brar, DIG/CM Security.

ii) Shri Khubi Ram, DIG‐cum‐Incharge, Swat Teams, Pb.

iii) Shri A.K. Pandey, DIG/Trg. Special Security Group, Pb.

Addl. Director General of Police, Intelligence will be the over‐all supervisory
officer of the Special Security Group.

Sd/‐
Punjab, Chandigarh.

No. CON/SA/CH‐2010 Dated Chandigarh, the 23‐7‐10


A copy of the above is forwarded to the following for information:

i) The Principal Secretary to Hon'ble CM Punjab,

ii) The Principal Secretary to Govt. Punjab Deptt. of Home Affairs and Justice,
Chandigarh.

Sd/‐
Punjab, Chandigarh.

No. CON/SA/CH‐2010 Dated Chandigarh, the 23‐7‐10

A copy of the above is forwarded to all the Police Heads of the State in Punjab for information
and necessary action.

Sd/‐
Punjab, Chandigarh.


DRAFT POLICY FOR SPORTS PERSONS

CAREER MANAGEMENT OF PUNJAB POLICE SPORTSPERSONS

When the Punjab Police rules were conceived & drafted in 1934, sports was not an issue
for the State Government. After independence, with the start of the ASIAN Games in
1951 in Delhi, sports came on to the national calendar & the State Government started
developing sports facilities to groom sportspersons for achieving international fame.
Services were the first to adopt a policy for development of sports followed by the State
Police Forces and the Central Police Forces.

However, formulating a career management for sportspersons within the existing
framework of Punjab Police Rules becomes difficult because of the handicap of rigidity
of the promotional rules.

Since rules are being drafted afresh for the new Punjab Police Act‐2008, a new Career
Management for Punjab Police Sportspersons is possible & attached with this paper.

This scheme will help to provide a regimental, disciplined and intensive training
programme along with financial support and promotional avenues for incentives to
sports persons based on their performance at National/International level.

The following transparent Policy will be displayed on the notice board of every Police
Unit, Official website of Punjab Police & office of Sports Secy. Jalandhar Cantt for
everybody’s information so that the promotions are based on caliber, talent and
achievement and not on personal choice or prejudice.

INTRODUCTION / BACKGROUND
Punjab Police has been in the forefront of Sports since Independence and its members
i.e. Sh. Gulzara Singh and Ram Saroop Passi won medals in the 1st Asian Games held in
Delhi in the year 1951. Since then, there is no area of Sports in which Punjab Police
teams/sportspersons have not made their presence felt. Many Punjab Police
Sportspersons have represented the Country and brought name and fame to India as
well as Punjab State. Most of the teams at National level had sizeable number of
Sportspersons of Punjab Police. Punjab Police also contributes nearly 60% in success of
Punjab Sports Competitions.

OBJECTIVE

1. The main objective of this Policy is to lay down the administration framework regarding
career management by means of promotion and recruitment to Punjab Police in order
to encourage sports in Punjab Police to bring name and fame to the Police Unit at
National/International level.

2. Another objective is to utilize the talent of the sportspersons to groom and train fresh
talent to produce World Champions.

Note (1) These purposes can be achieved by creating a separate wing for
sportspersons from all the four cadres of Punjab Police. This will be called
SPORTS BATTALION and separate rules can be framed for this wing. All
sportspersons from different cadres will be on deputation to this Sports
Battalion.
Note (2) This sports battalion will not be a part of Armed Wing of Punjab Police
even though its Headquarters would be in PAP Campus, Jalandhar to
utilize the available facilities already created in Jalandhar.
Note (3) All sportspersons in the battalion will continue to maintain their lien with
their parent cadre.
Note (4) The strength of Sports Battalion will remain constant till any new
discipline is added or old one is deleted depending upon the requirement
of time, which will be done by a Committee for Sports Wing by
DGP/Punjab with the approval of State Government.
Note (5) The calculated strength of sportspersons of teams of Punjab Police is 740
(617 sportspersons + 51 coaches + 20 masseurs/masseuses + 52
supporting staff).
Note (6) This battalion will have a Comdt. level officer who himself will be
sportsperson of international repute.
Further details are in Appendix “A”.


RECRUITMENT

There already exists a Govt. Policy regarding recruitment of sportspersons in
various departments of Govt. based on their performance in sports. This is limited to
only 3% of the vacancies available.

The recruitment should largely be based on performance in sports only. The aim
is to just adjust the sportspersons against the posts of Constables/Sub‐Inspectors in the
Police Districts with‐out considering their education, age and physical standards for
sportspersons.

Teams/events like gymnastics, wrestlers, boxers, weightlifters, judo, swimming
in different weight categories do not require minimum height/other physical standard
and also the performance in the field of sports is not based on educational qualification.

The new Punjab Police Rules should earmark separate physical and education
standards for sportspersons so that they can be adjusted.

This performance based induction is as per the State Policy. However for the
Punjab Police, we require more of young and talented sportspersons who have potential
of winning medals at International/National levels.

The criteria for recruitment of sportspersons in Punjab Police shall be as follows:‐
Any Medal or position upto 8th
(A) National Championships/National Games/All
India Inter University Constable
Participation Gold Medal

(B) Asian Championships and Commonwealth Constable SI
Championships
Participation Bronze /Silver Gold medal
medal
(C) Asian Games, World Cup (occurring every 4 Constable SI Dy.SP
years) /Common Wealth Games, World Track &
Field Championship
(D) Olympics SI Dy.S.P. Dy.S.P.


Note (1) The above list can be revised from time to time depending upon the
prevalent situation by the DGP office on the recommendation of Central
Sports Officer.

Note (2) Punjab Police requires more of young talent than established
sportspersons because Punjab Police teams already have a galaxy of
established stars in each team. The induction of young talent will help to
maintain the performance of the team and at the same time groom the
budding sportspersons to be the stars of future.

Young talent means that the sportspersons should be in age group of 16‐
24 years so that they can serve/play for at least 10‐12 years and win
laurels in the National/International arena.

The Selection Committee should take into account the number of playing
years the sportsperson can serve the Police Department meaning thereby
that sportspersons of repute who are already near the end of their career
will serve no purpose for selection into Punjab Police.

The Govt. already has a policy for adjusting these types of sportspersons
according to their achievements in various Government jobs of all
departments of Punjab Govt.

Hence, the main focus should be on recruiting the youth, who can be
built into stars of future.

Regarding the established stars, the Selection Committee can forward
their enlistment case depending upon the requirements of Punjab Police
teams.

Note (3) Selection should preferably be concentrated on sportspersons already in
National Camps depending upon their availability.

Note (4) As per State policy, 3% of vacancies of directly recruited Sub‐Inspectors
by the Punjab Police will be reserved for sportspersons to be filled by
sportspersons fulfilling the above qualifying standards.


SELECTION

The selection of sportspersons for all the four cadres of Punjab Police will
be through a Selection Board constituted by DGP, Punjab.

These sportspersons will then be trained in the Punjab Police Sports
Battalion established in PAP Hqrs. at Jalandhar Cantt.

Note No. I

Only National Championships, National Games and Federation Cups held
by recognized Associations/Federations will be considered for purpose of
recruitment.

Note No. II
Recruitment will only be limited to games as per Appendix “C”. The
Punjab Police Sports Control Board in its Annual Review can delete or add
different games depending upon the urgency/need.

No recruitment is required for competitions held for Gazetted Officers.

Note No.III

The selection would be through a Committee headed by an officer
designated as Central Sports Officer

PROBATION PERIOD & BOND

(1) All young talent recruited through the recommendation should be on probation for at
least two years to show their improvement/caliber. In case the sportsperson doesn’t
show any commitment to the task/dedication for improvement, he should be
discharged after getting a full analysis of his performance through a report by the Sports
Secy. to the Central Sports Officer.


DIET ALLOWANCE

All sportspersons and coaches should be entitled to a special diet as advised by coach.
The diet money should be at least 120/‐ per day to per sportsperson (as amended from
time to time by Sports/Finance Departments of Punjab Govt.) for at least six months in a
year especially during the time when training camps are organized before competition
at National level.

Generally, three training camps are organized before a National event: ‐

(i) 1st Camp for 2½ months duration to strengthen basics & for physical
conditioning.

(ii) 2nd Camp for 2 months for selected operational coaching.

(iii) 3rd Final Camp of 1 month duration before departure for the National event.

(iv) During the competition (15 days maximum)

Note ‐ The Punjab Police should project the requirement of the diet money from the
government in its annual budget in the ________________ Head to be created by the
Govt..

When a sportsperson gets selected for the National Camp, his diet is taken care by the
Central Govt. or Federation/Association of the sport.

Similarly, diet money should be provided to coaches also during the camps.

Special allocation from the Govt.’s Sports Budget should be earmarked for diet, kit and
the equipment to Punjab Police Sportspersons regularly in the Head of accounts
mentioned above.

SYSTEM OF AWARDS BASED ON PERFORMANCE

It has been noticed that sportspersons tend to leave the organization for better pastures
once they get established. This happens mostly because there is a delay in their
promotion. The following chart will be the basis for considering promotion to sports
persons: ‐


A tentative marks allotment system for drawing up a seniority list from amongst the
sportspersons would be as under: ‐

Gold Silver Bronze

(1) For winning positions in All India 25 20 15
Police Championships/Games

(2) For winning positions in National/ 40 35 30
Federation/Championships/Games

(3) For Winning positions in 100 90 80
Commonwealth/Asian Games/
Championships

(4) For winning positions in World Cups 150 125 100
(of 4 years interval)

(5) For winning positions in Olympics 250 200 150

PROMOTION
Promotion on sports performance from one rank to another will be given as per following
criteria.
On every step of promotion fresh marks will have to be obtained.
Constable to Head Constable Min. Marks 50

Head Constable to ASI. Min. ” 75
ASI to SI. Min. ” 100
SI to Inspector Min. ” 150
Inspector to Dy.SP Min. ” 250

Certain sportspersons like athletes, gymnasts, swimmers, water‐sports, shooters,
equestrian can win more than one medal in one competition. They will be given 25%
additional marks of the base marks for every additional type of medal which they win.

Punjab Police Rules envisage 5% of promotional vacancies for sportspersons. The
sportspersons promotion will be limited to these available vacancies only. The Central
Sports Officer and the Comdt. of Sports Battalion will prepare a list of all deserving
sportspersons based on their performance to the Director General of Police/Punjab
every January, which will then issue promotion orders according to their seniority along
with promotion orders of the rest of the Punjab Police personnel.

Punjab Police sportspersons will also be entitled to cash awards being provided by the
State Govt. through the Sports Department as per their policy.

For winning positions in All India Police Games, the medal winning sportspersons should
be encouraged by way of giving special increments till they are promoted as per
promotion criteria. (One increment for winning any medal in All India Police Games).

He will either get an increment or promotion.

IMPORTANT

If a sportsperson achieves a distinction, which otherwise would have entitled
him to recruitment in a senior rank i.e. an ASI/Inspector/Dy.SP as per State
Policy, he should be allowed to resign with an option that he can be re‐inducted
as a fresh Probationer on the relevant rank without the benefit of previous years
of service and seniority subject to the availability of vacancies, but in this case his
previous service will only be counted for pensionery benefits.

CAREER MANAGEMENT FOR COACHES (of Punjab Police Cadre)

PPA/Phillaur should organize training courses for coaches in various disciplines also.

For any sports person/team of Punjab Police winning a medal in the national level
competition (All India Police Games, Federation Cup, National Games, National
Championship, Inter‐State Championship) coaches will be awarded Sports
Commendation Discs by the DGP, Punjab for their encouragement in the following
cases: ‐


(i) For one gold medal ‐‐ One sports commendation disc
(ii) Two medals including silver ‐‐ One sports commendation disc
(iii) Any three medals ‐‐ One sports commendation disc

The coaches would be awarded annual cash awards by DGP’s office depending
upon the commendation discs which they earn.

Like sportspersons, Coaches will also be entitled to a special increment after
winning three commendation discs.

Every three years, a Committee under the Central Sports Officer comprising of
Comdt/Sports and two other officers will examine the performance of coaches and
recommend their retention as Sports Coaches.

For promotion, their work will be reviewed every five years. The criteria for
promotion for sports coaches will be as per appendix “D”.

Note: If required DGP/Punjab can hire coaches on contractual basis.

Important ‐‐ For G.O ranks

Promotion to the higher ranks will be according to the Civil Services Rules. In
case of exceptional performance in the field of sports, the same can be recognized through
State Awards/Medals awarded to the officer.

EXEMPTION FOR SPORTSPERSONS FROM ATTENDING PROMOTION COURSES

Sportspersons of Police Department will basically be Police Officers and not
sportspersons through‐ out their life.

They will however undergo the basic training after recruitment during their off‐season
period. The Recruit Training Centres will run Special Induction courses for these
sportspersons during the off‐season period to train them in basic skills like Parade,
wearing of uniform, Musketry, Saluting, Drill and other subjects required of Police
Officer.


After Basic Training: ‐ Sportspersons during the primetime/playing career shouldn’t be
put through promotion courses because it will mean;

(a) A break in the sports training schedule of National/International Camps etc.
meant for muscle strengthening and stamina building.

(b) Damage to a ligament/hamstring or any muscle during the training at Training
Centre can mar future chances of success as the competition in
National/International arena is extreme tough.

Hence these players/sportspersons will continue their sports coaching/training in their
camps even after getting promotion.

After their sporting career is over, they will be required to undergo the basic course of
the rank which they have achieved before re‐inducting into the general cadre.

SPORTS CAREER TERMINATED BECAUSE OF INJURY/DISABILITY

In case a genuine injury to a sportspersons during a competition or otherwise
makes it impossible for him to participate/compete in future his continuance in
the sports cadre will not be feasible.

This will be based on the report of Central Sports Officer.

Every sportsperson will be insured against such injury by the Police Department.
The premium of this insurance will be paid from the Sports Fund or Welfare Fund
of Police Department.

A separate demand from the Sports Budget of Punjab will be placed by the
DGP/Punjab through the Govt. to insure the sportspersons against injuries of a
permanent nature.

EXIT POLICY

Once their playing careers are over, some sportspersons can be trained and used
as Coaches for the State.


There may be some sportspersons, who are not fit for being trained as Coaches.

Hence, the Secy. Sports in consultation with the Central Sports Officer divide
these sportspersons into two lists.

List No.1 Sportspersons whose service can be utilized as Coaches

These sportspersons will then be sent to National Instituted of Sports for being
trained as Coaches.

List No.‐2

This will consist of sportspersons who cannot perform the duties as Coaches.
These sportspersons will then undergo an initial training course in the Police
Department (of the rank they have achieved) so that they can start their career
as Police Officials.

‐ ‐ ‐ ‐


APPENDIX “A”

STRENGTH OF SPORTS BATTALION

Recruitment of sportspersons is limited to 3% of the strength of vacancies available
according to the roaster maintained in the officer DGP Punjab regarding recruitment in general.

The approximate strength of Punjab Police (including all cadres) is 68,000. So 3% of
68,000 come out to be 2,040. So the maximum strength of Sports Battalion would be 2,040.

The calculated strength of sportspersons of teams of Punjab Police is 740 (617
sportspersons + 51 coaches + 20 masseurs/masseuses + 52 supporting staff) as given in
Appendix “B”. This battalion will have a Comdt. level officer who himself will be sportsperson of
international repute. Unlike a regular battalion which have companies, this sports battalion will
have teams with Coaches acting as Heads of the Team. The battalion will be assisted by a OSI
Branch and Computer Operators along with a Misc. Store Keeper who will be the in charge of
the trophies and equipments and also a Lines Office along with supporting staff and vehicles.
The total strength may work out to be nearly 740.

The difference is 1300. The intention is not to fill up the difference but to use the same
in a limited manner for adjusting sportspersons as Sports Cadets against the vacancies
available.

Since the sportspersons would be promoted to the next rank according to their
performance at National/International level only, this difference of vacancies will also be
helpful in the Exit Policy for sportspersons from the Sports Battalion to the other Cadres of
Punjab Police.

Note

After their tenure in Sports Battalion, the sportspersons will be repatriated to their
original cadre/wing.

‐ ‐ ‐ ‐


APPENDIX “B”
TEAMS REQUIRED FOR ALL INDIA POLICE COMPETITIONS

S.No Team Events/ Participants/ Reserves/ Players Players Deficiency Coaches Masseur
. Weights event/team event/team Required Available
1 Athletics
a) Men Team 23 3 1 92 34 58 10 1
b) Women Team 19 3 1 76 23 53 3 1
2 Basketball ‐‐ 12 ‐‐ 24 15 9 2 1
3 Boxing 10 Wts. 2 1 30 10 20 2 1
4 Gymnastics 6 2 1 18 10 8 3 1
5 Handball ‐‐ 16 ‐‐ 32 20 12 2 1
6 Hockey ‐‐ 18 ‐‐ 36 13 23 3 1
7 Kabaddi ‐‐ 12 ‐‐ 24 19 5 2 1
8 Volleyball ‐‐ 12 ‐‐ 24 16 8 2 1
9 Wrestling
a) F/S Team 7 Wts 2 1 21 18 3 2 1
b) G/R Team 7 Wts 2 1 21 10 11 2 1
10 Weight Lifting
a) Men Team 8 Wts 2 1 24 13 11 3 1
b) Women Team 7 Wts 2 1 21 1 20 2 1

11 Aquatics
(a) Water Polo ‐‐ 13 2 30 13 17 2 1
12 Judo
a) Men Team 8 Wts 2 1 24 19 5 2 1
13 Shooting
a) Men Team 10 2 1 30 12 18 2 1
b) Women Team 7 2 1 21 0 21 2 1
14 Football ‐‐ 18 ‐‐ 36 19 17 2 1
15 Equestrian 4 20 ‐‐ 20 13 7 2 1
16 Water Sports
(a) Rowing 2 9 4 13 13 0 1 1
Grand Total ‐‐ ‐‐ ‐‐ 617 291 326 51 20

Notes
(1) For Training and Practice purposes, at least two full strength teams are required.

(2) The main team will participate in All India Police Championships whereas the second reserve team can participate in other
local tournaments to gain experience and expertise.

* All India Police Competitions are also held in Swimming, Diving, Judo (Women), Canoeing and Kayaking but
Punjab Police does not field teams in these events because lack of talent in these disciplines available in Punjab.


(3) Punjab Police also maintains a Bodybuilding and Netball team, which participates in National Championships.
These events are not a part of All India Police Competitions.

(4) Cycling and Archery are being introduced in All India Police Competitions. Their demand will be projected
depending upon the decision of the Govt. and the Department.

(5) All India Police Competitions are also held in Badminton, Golf and Lawn Tennis. But these games are restricted
for Gazetted Officers only.

Imp. Note (1)Though every team requires the service of physiotherapist, they will be engaged privately from hospitals or can
be taken on deputation from State’s Health Department.

(2) Any old player will be attached with teams as masseurs.

Appendix “C”
DISCIPLINES OF PUNJAB POLICE INCLUDED IN ALL INDIA

POLICE COMPETITION CHARTER
S. No. Team
1. Athletics
a) Men Team
b) Women Team
2. Aquatics
(a) Water Polo
3. Basketball
4. Boxing
5. Equestrian
6. Gymnastics
7. Football
8. Handball
9. Hockey
10. Judo
a) Men Team
11. Kabaddi

S. No. Team
12. Shooting
13. Volleyball
14. Wrestling
a) F/S Team
b) G/R Team
15. Weight Lifting
a) Men Team
b) Women Team
16. Water Sports

(a) Canoeing

Only for GO’s
1. Badminton
2. Golf
3. Lawn Tennis


Appendix-“D”
CAREER MANAGEMENT FOR COACHES (of Punjab Police Cadre).
The promotion of the Coaches to next higher rank will be as per vacancies
available of Sports quota.
The criteria of promotion of the coaches will be as follows: -
a) For promotion from Constable to Head Constable: -
If the coach is awarded 4 sports commendation discs he will be entitled for

consideration for promotion to the rank of Head Constable.
b) For promotion from Head Constable to ASI: -
After being promoted as Head Constable, if a coach is now awarded 6 sports

commendation discs from DGP, Punjab he will be entitled for consideration for
promotion to the rank of ASI.
The coach to spend a minimum period of 3 years of good service in the rank of
Head Constable before he is considered for promotion.
c) For promotion from ASI to SI: -
if the coach in the rank of ASI is awarded 8 sports commendation discs from
DGP, Punjab he will be entitled for consideration for promotion to the rank of SI,
provided he has put in at least 3 years of good service as ASI Coach.
d) For promotion from SI to Inspr.: -
After putting in at least 3 years of service as SI, the coach can be considered for
promotion to the rank of Inspector, if he is awarded another 10 sports
commendation discs from DGP, Punjab.
e) For promotion from Inspr. to Dy.S.P.: -
After putting in at least 4 years of service as Inspector, the coach can be

considered for promotion to the rank of Dy. S.P., if he is awarded another 12
sports commendation discs from DGP, Punjab.

OFFICE OF THE DIRECTOR GENERAL OF POLICE, PUNJAB, CHANDIGARH.
STANDING ORDER No.7/ 2010
(Under Rule 13.20 & 13.21 of Punjab Police Rules 1934 – For promotion of Police
personnel upto rank of Inspector)
Objective:- This order is to streamline the criterion and procedure to be followed by
Departmental Promotion Committees while screening promotion cases.
2. Procedure to be followed by Departmental Promotion Committees: The
parameters for promotion from rank of Constable to Head Constable are laid down in
Part-A and for promotion to the rank of ASI and above are laid down in Part-B of this
order.
PART – A
I PROMOTION OF CONSTABLE TO HEAD CONSTABLE
(a) Bench Mark Score:- Suitability for promotion will be adjudged based on a Bench
Mark Score earned by the officials on the basis of the following:-
Sr. Particular Maximum
No. Marks
i) Length of Service. 20
ii) Training Courses successfully completed by the official. 10
iii) Rewards awarded to the official. 10
Total 40

The official shall be promoted only if he obtains the Bench Mark Score, which
shall be 15 to be added up as per details given in para-2 (I)(b) of this order).
Provided that the Bench Mark Score may be relaxed by DGP for a particular
class/category of officials for reasons to be recorded in writing. However, such a
relaxation shall not be applicable in individual cases.
Note: i) No Constable shall be promoted as Head Constable unless he/she has

completed the Basic Training prescribed for Constables of a duration
of minimum 6 months and passed the prescribed pre promotion
Training Course except as prescribed in proviso to Para 4(ii) of the
Order No.9951/E-I(2-B) dated 27.07.2010.
ii) No Constable shall be eligible for promotion as Head Constable unless

he/she completes a minimum period of 5 years of service in rank of
Constable. Constables who pass the Basic Proficiency Test shall be
eligible for promotion as Head Constable on completion of a minimum
of 3 years of service as prescribed in Office Order No.9951/E-1(2-B)
dated 27.7.2010.
(b) Criterion for award of marks:-
i) Length of Service:- 1 mark shall be awarded for block of initial 5 years of
service and thereafter, beyond the block of 5 years, 1 mark shall be awarded for each
completed year of qualifying service.
Note: Maximum Marks for length of service shall be 20.
ii) Training Courses successfully completed by the official:-
Marks shall be awarded for Professional Training Courses relevant to policing
attended by the official in State Level or National Training Institutions as follows:-

Sr. No. Training Courses:- Marks
i) More than 7 days and less than 2 weeks 2
ii) More than 2 weeks and less than 1month 3
iii) More than 1 month and less than 3 months 4
iv) More than 3 months 5
The maximum marks for the Training Courses successfully completed by the
official shall be 10.
iii) Achievements/Rewards/Punishments awarded to the official: The following
marks shall be awarded for Achievements/Rewards earned by official under
consideration. Marks shall be deducted for major & minor punishment as specified
under:-
Sr. Achievements/Rewards/Punishments Marks

No.
i) Presidents Police Medal for Gallantry 7
ii) Police Medal for Gallantry 7
iii) President Police Medal for Distinguished Services. 7
iv) President Police Medal for Meritorious Services 6
v) Chief Minister’s Rakshak Padak 4
vi) Chief Minister’s Medal for Outstanding Devotion to Duty. 3
vii) DGP’s Commendation Disc 2
ix) Each major punishment awarded to the official in -5

preceding 5 years of service.

x) Each minor punishment awarded to the official in -1
preceding 5 years of service including Censure.
Note: (a) Maximum Marks for Awards/Rewards shall not exceed 10.
(b) Maximum Marks for Commendation Certificates I,II and III shall not
exceed 5.
PART – B
II PROMOTION OF HEAD CONSTABLE, ASSTT. SUB INSPECTOR, SUB

INSPECTOR, INSPECTOR, RESPECTIVELY
a) Bench Mark Score:- Suitability for promotion to the rank of Head Constable,
Asstt. Sub Inspector, Sub Inspector, Inspector, respectively will be adjudged
based on a Bench Mark Score earned by the officials on the basis of the
following:-
Sr. Particular Maximum
No. Marks
i) Length of Service. 10
ii) Annual Confidential Reports 15
ii) Training Courses successfully completed by official. 10
iii) Rewards/Punishments awarded to the official. 10
Total 45
The official shall be promoted only if he/she obtains the Bench Mark
Score, which shall be 40% of the maximum marks i.e. 18 as per details given in Para-2
(II)(b) of this order.

Provided that the Bench Mark Score may be relaxed by DGP for a particular
class/category of officials for reasons to be recorded in writing. However, such a
relaxation shall not be applicable in individual cases.
Note: i) No official who has not passed the prescribed pre promotion training
course shall be promoted to the next rank.
ii) No Head Constable, Asstt. Sub Inspector & Sub Inspector shall be
eligible for promotion to the next rank unless he has completed a
minimum of 5 years of service in the existing rank.
b. Criterion for award of marks:-
i) Length of Service:- 1 mark shall be awarded for each completed year of

qualifying service.
Note: a) Maximum Marks for length of service shall be 10.
b) Length of service shall be reckoned in the previous rank from which

promotion is being carried out.
ii) Annual Confidential Reports:
Marks shall be awarded on basis of grading received by the official in the Annual
Confidential Reports of preceding 5 years under consideration as under:-
i) Outstanding/Very Good - 3
ii) Good - 2
iii) Average - 1
iv) Below Average/Adverse - 0
Note:- Maximum Marks for ACR shall not exceed 15.
iii) Training Courses successfully completed by the official:- Marks shall be
awarded for Professional Training Courses attended by the officials in the
previous rank in State Level or National Training Institutions as follows:-

Sr. No. Training Courses:- Marks
i) More than 7 days and less than 2 weeks 2
ii) More than 2 weeks and less than 1month 3
iii) More than 1 month and less than 3 months 4
iv) More than 3 months 5
Note: The maximum marks for the Training Courses successfully completed by the
official shall be 10.
iv) Achievements/Rewards/Punishments awarded to the official: The following

marks shall be awarded for Achievements/Reward earned by the official in the
previous rank. Marks shall be deducted for award of major and minor
punishment in the preceding 5 years as follows:-
Sr. Achievements/Rewards/Punishments Marks
No.
i) Presidents Police Medal for Gallantry 5
ii) Police Medal for Gallantry 5
iii) President Police Medal for Distinguished Services. 5
iv) President Police Medal for Meritorious Services 5
v) Chief Minister’s Rakshak Padak 3
vi) Chief Minister’s Medal for Outstanding Devotion to Duty 2
vii) DGP’s Commendation Disc 1
viii) 3 CC Class-I, II & III (1 mark for any 3 Commendation 1

Certificates)
ix) Each major punishment awarded to the official in preceding -5

5 years of service.
x) Each minor punishment awarded to the official in -1

preceding 5 years of service including Censure.

Note: (a) Maximum marks for Awards/Rewards shall not exceed 10.
(b) Maximum marks for Commendation Certificates I,II and III shall not
exceed 5.
3. Miscellaneous Guidelines for observance by Departmental Promotion

Committees:-
I) Annual Confidential Report:-
a. The Departmental Promotion Committee shall assess the suitability of the official on
the basis of Annual Confidential Reports for 5 preceding years. Where one or more
Annual Confidential Reports have not been written for any reason during the
relevant period, the Departmental Promotion Committee shall not defer the
promotion on this ground and shall consider Annual Confidential Reports of the
years preceding the period in question. If the Annual Confidential Report of the
preceding years is also not available, the Departmental Promotion Committee shall
take in account Annual Confidential Reports of the lower grade to complete the
number of Annual Confidential Reports required to be considered. If this is also not
possible, all available Annual Confidential Reports should be taken into account. If
more than one Annual Confidential Report has been written for a particular year, all
the Annual Confidential Reports for the relevant year shall be considered together as
the Annual Confidential Report for one year.
b. The Departmental Promotion Committee is not bound to be guided by the overall
grading in the Annual Confidential Report if the over all grading is inconsistent with
the grading under the various parameters in the Annual Confidential Report and
shall make its own objective overall assessment on basis of remarks against
individual attributes.

II) Integrity: Existing Government Instructions are clear that an officer known to be
dishonest shall not be promoted. Annual Confidential Report record for 8 years
preceding date of consideration of the promotion case is to be perused for purpose of
coming to a conclusion regarding integrity of the officer. If there is no adverse remark in
the Annual Confidential Report of the officer but the Departmental Promotion
Committee forms an opinion on the integrity of the officer based on other material before
it, such as registration of criminal case under Prevention of Corruption Act or an
ongoing inquiry into prima facie established charges of corruption, the Departmental
Promotion Committee may recommend withholding of promotion for reasons to recorded
in writing despite the official possessing the Bench Mark Score. It is however clarified
that Departmental Promotion Committee may exercise such discretion with extreme
responsibility and examine in depth the record pertaining to the Criminal Case or
Departmental Inquiry for coming to a definite conclusion regarding integrity on basis of
the background and circumstances under which the criminal or other proceedings were
initiated against the officer.
III Effects of Major/Minor Punishment on promotion:-
a) Major Punishment:- Forfeiture of service shall not be a bar for promotion if an
official attains the Bench Mark Score. Accordingly, the instructions issued vide this
Office memo No. 133465-68/E-II dated 25.11.1994 & clarification thereof issued vide
memo No. 6366-78/E-I dated 9.5.2010 shall stand superseded.
b) Minor Punishment:- It has been clarified by the Govt. vide Memo No.7/65/99-93-
5PP/2105 dated 10.12.1993 that award of minor punishment of censure shall not be
a bar for further promotion.

4 Sealed Cover Cases: In all cases, where an official has been charge-
sheeted in a criminal case or proceedings in a Departmental Inquiry have been
initiated, the Departmental Promotion Committee shall scrutinize the record
pertaining to ACR’s and decision of the Departmental Promotion Committee pertaining
to promotion of the official shall be kept in Sealed Cover. If the case is acquitted or
Departmental Inquiry is filed, the Sealed Cover case shall be decided by the authority
competent to promote the official without referring the case to the Departmental
Promotion Committee again.
It is also clarified that in Criminal Cases registered against the official, if
the case is under investigation but a charge-sheet under Section 173 CrPC has not been
filed in the relevant court or cancellation report has been filed in the court, but the
cancellation report has not yet been accepted by the court, the promotion case of the
officials may be considered by the Departmental Promotion Committee in accordance
with instructions contained in the Punjab Govt. Circular letter No. 3/27/97-3PPI/2087
dated 27.02.1998. For sake of clarity, para-3 of the Punjab Government Circular
mentioned above is reproduced below:-
“ The aforesaid procedure has been reviewed by the Government keeping in view
the latest judicial pronouncements and it has been decided that the ‘Sealed
Cover’ procedure may henceforth be adopted in the following circumstances
only:-
(i) When an employee is under suspension:
(ii) When a charge-sheet has been issued to a Government employee and

disciplinary proceedings are pending;
(iii) When a prosecution for a criminal charge is pending against an employee

i.e., a charge is framed and a report under section 173 CrPC prepared and
put up to the court; and

(iv) If a prima-facie case of serious nature involving grave misconduct,
corruption or bribery is established against an employee and the
competent authority decides to charge-sheet him for imposition of a major
penalty even if the charge-sheet has not yet been issued.”
5. Constitution of Departmental Promotion Committees:- In suppression of all
previous communications in this regard, the following Departmental Promotion
Committees are hereby constituted with immediate effect for carrying out promotion
from the rank of Constable, Head Constable, Asstt. Sub Inspector & Sub Inspector to
the rank of Head Constable, Asstt. Sub Inspector, Sub Inspector & Inspector,
respectively;-
I) Finalization of ‘F’ list and promotion from rank of SI to Inspector:-
i) ADGP/Admn./ IGP/Hqrs. CPO, Punjab Chairman
ii) DIG/Intelligence-II, Punjab. Member
iii) AIG/Pers-I, CPO, Punjab Member
II) Promotions to rank of HC, ASI, SI:-
i) District Police Cadre:-
a) For District other than Commissionerate:-
i) IGP/Zone Chairman
ii) DIG/Range (To be nominated by the IGP/Zone) Member
iii) SSP (To be nominated by the IGP/Zone) Member
Note:- SSP and Range DIG shall be from the

separate Range where IGP/Zone supervises more
than one Range

b) For Commissionerate:-
i) Commissioner of Police Chairman
ii) SSP (to be nominated by the IGP/Zone) Member
iii) Deputy Commissioner of Police Member
(Concerned Commissionerate)
ii) Armed Police Cadre:-
a) For Commando Battalions:-
i) IGP/Commando Chairman
ii) DIG/Patiala Range Member
iii) Commandant/Commando Bn. Member
(To be nominated by the DGP/PAP)
b) For PAP Battalions:-
i) IGP/PAP Chairman
ii) DIG/Jalandhar Range Member
iii) Commandant/PAP Bn. Member
(To be nominated by DGP/PAP)
c) For I.R.Battalions:-
i) IGP/IRB Chairman
ii) DIG/Litigation/CPO Member
iii) Commandant/IRBn. Member
(To be nominated by DGP/PAP)

iii) Intelligence Cadre:-
i) IGP/Intelligence Chairman
ii) DIG/Admn, CPO, Punjab Member
iii) AIG/Intelligence Member
(to be nominated by ADGP/Intelligence)
iv) Technical and Support Services Cadre:-
i) ADGP/IT & T / IG/IT & T Chairman
ii) DIG/Training/CPO Member
iii) AIG/IT & T (to be nominated by ADGP/IT & T) Member
Sd/-
Dated:-20.08.2010 Director General of Police,
Punjab.

OFFICE OF THE DIRECTOR GENERAL OF POLICE, PUNJAB, CHD.
Subject:- Upgradation of posts of constables to Senior Constables after

completion of 9 years of regular qualifying service
This Standing Order is to provide promotion without monetary
benefit or advantage in seniority to officials in rank of Constable who have
served the department for at least 9 years and have clean record, but have not
been promoted on account of lack of promotional avenues.
2. Officials with 9 years of service shall be promoted as Senior
Constable as per seniority. The eligibility criterion for such promotions will be
as under:-
i) The Constable shall become eligible for promotion as Senior Constable

after completion of 9 years of regular qualifying service on basis of
seniority.
ii) Rank of Senior Constable shall be personal to the official (without any
monetary benefit(s) or seniority) and promotion shall be made subject
to the following conditions:-
a) Integrity of the official has not been doubted during last 9 years of
service.

b) Constable has not been awarded any major punishment during last
two years immediately preceding 1st day of January of the year in
which placement as Senior Constable is being considered.
3. Senior Constable so promoted shall exercise all powers of Head
Constable as per Punjab Police Rules 1934.
4. Scrutiny of service records would be carried out twice every year in
the months of December and June by Senior Superintendents of
Police/Commandants in order to finalize and approve the promotions latest by
10th January and 10th July.
5. The Senior Constables so promoted shall immediately be deputed
to undergo a training course for 2 months at PPA Phillaur, the syllabus for
which shall be prescribed by Director/PPA/Phillaur. The objective of training
will be to prepare such Constables to undertake investigation work required for
Senior Constable. Each such Senior Constable would be required to pass this
course with a probation period which shall be two years.
6. The promotion as Senior Constable shall not affect the regular
sanctioned posts of Head Constables and regular promotions to the sanctioned
posts to Head Constables will continue to be made as per Punjab Police Rules.

7. To signify promotion, the following insignia shall be worn by the
officials
(i) On promotion as Senior Constable- Single Stripe Chevron ( )
(ii) On passing the Lower School –Double Stripe Chevron ( )
(iii) On Regular Promotion as Head Constable- Triple Stripe Chevron
( )
8. With the issue of this Standing Order, Standing Order No 3/2001
of this office dated 25.10.01 regulating promotion of constable to rank of Head
Constable (Exemptee) after 16 years of service is hereby superseded.
Sd/-
Dated:- 01.09.2010 Director General of Police,
Punjab.

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E-I Branch
E-I BRANCH
From To
1 Scope of Work of the Branch 151 151
2 Executive Summary 152 153
3 Flowcharts of Promotions - Constable to Inspector 154 157

Level
4 Records & Other Observations 158 158
RECRUITMENT PROCESS
5 The Recruitment Process as per Rules 159 161
6 Relevant Extracts of Punjab Police Rules 162 171
CENTRAL SENIORITY ROSTER
7 Standing Order No. 1/1999 172 173
For Central Seniority of N.G.O.

EMPLOYEE DATA CAPTULATION
8 Basic Form for Personnel Data 174 175
Module I - Constables 176 178
Module II - Head Constables 179 180
Module III - Assistant Sub Inspector 181 183
Module IV - Sub Inspector 184 185
Module V - Inspector 186 187
COMPASSIONATE APPOINTMENTS
9 Executive Summary: Compassionate Appointments 188 190

10 Punjab Govt. Policy : Scheme for Compassionate 191 201
Appointments-2002 dated 21.11.2002
11 Memo No. 8877-8976/E-III dt. 16.3.2005 Guidelines 202 202

for appointment as Class IV under PLI

13 Policy regarding grant of Compassionate 205 206

Appointments in State Service Group C and D dated
18.7.2005
15 Govt. of Punjab Memo No. 15/144/09 dated 209 209

19.10.2009 regarding Appointment on compassionate
grounds in the Police Department
16 Govt. of Punjab Memo No. 15/144/09 dated 210 210
12.11.2009 regarding Appointment on compassionate
grounds in the Police Department
Fresh Instructions
17 Policy Paper for recruitment under the Priority List 211 215
Instructions dated 18.11.2009
D.P.C. GUIDELINES
18 Govt. of India Memorandum dated 10.4.1989 216 216
19 Index of DPC Guidelines 217 219
20 Govt. of India – DPC Guidelines 220 244
GUIDELINES FOR PROMOTION

IN CASE OF PENDENCY OF:
DISCPLINARY / COURT PROCEEDINGS OR

IF CONDUCT IS UNDER INVESTIGATION
21 Govt. of Punjab Circular Letter No. 4/3/93-3PPI dated 245 249

20.1.1994 regarding promotion of govt. employee
against whom disciplinary/court proceedings are
pending or whose conduct is under investigation-
Procedure & Guidelines
22 Letter No. 33465-68 B-2 dated 25.11.94 of DGP 250 254
Punjab: Clarification regarding adverse effect of major
punishment in the matter of promotion
23 Govt. of Punjab Circular Letter No. 3/27/93- 255 256

3PPI/2087 dated 27.2.98 regarding promotion of
govt. employee against whom disciplinary/court
proceedings are pending or whose conduct is under
investigation- Procedure & Guidelines
24 Govt. of Punjab Letter No. 3/23/98-I PPII/10394 257 261

dated regarding Action to be taken where
Government Employees are convicted on a criminal
charge
25 Memo No. 6366-78/E-I(1) dated 09.05.2010 262 262

regarding Clarification on withholding of promotion on
account of currency of punishment
RESERVATION OF SC/BC
26 The Punjab Scheduled Caste and Backward Classes 263 268

(Reservation in Services) Act, 2006
27 Extracts from Rules: ROSTERS 269 271
ANNUAL CONFIDENTIAL REPORTS
28 Govt. of Punjab Notification dated 4.3.1992 272 275
29 Form 13.17(1) – English Format 276 279
30 Form 13.17(1) - Punjabi Format 280 284
31 Govt. of Punjab Notification No. 15/23/82-1PP1/9158 285 288

dated 28.5.1993 regarding Periodicity of ACRs
LEAVE RULES
32 Executive Summary on Leave Rules 289 290
33 THE Punjab Civil Services Rules - Chapter 8 291 296
Leave to Government Employees in Permanent

Employ
34 Govt. of Punjab Letter No. 8033-2 SIII-75/53231 297 301
dated 17.12.1975 regarding Grant of Special Casual
Leave to Government Servants for participation in
tournaments
35 Govt. of Punjab Letter dated 8.5.2002 regarding 5 302 306

Year Leave for Self Employment Purposes
CREATION OF EX-CADRE POSTS
36 Punjab Government Notification dated 28.12.2006 307 309

Regarding creation of 295 Ex-Cadre Posts
MISCELLANOUS
37 Memo No. 1275-1304/E-1(4) dated 08.02.2010 310 311

Regarding Instructions for posting SHOs in Police
Stations
Civil Writ Petition No.1986 of 2009
Inderjeet Singh vs. State of Punjab
ESTABLISHMENT – I BRANCH
In-charge (Supdt. Grade I)
Scope of Work
Important areas
1. Preparation of promotion lists ‘F’, promotion to the rank of Inspectors

2. Maintenance of seniority list of Inspectors, Rosters and Posting Register
3. Transfer/Posting of Inspectors
4. Maintenance of vacancy position of Inspectors
5. Maintenance of Central Seniority Roster System
6. Selection of candidates for Intermediate School
7. Selection of candidates for Upper School
8. Allocation of HCs available on List D-I, D-II to Ranges/Units for promotion as
ASI
9. Allocation of ASIs available on List E-I, E-II to Ranges/Units for promotion as
S.I.
10. Allocation of seats for B-I Test

11. Out of turn promotion on regular basis
12. Reservation of SC/BC
13. Transfers of N.G.O.s
14. ACP Scheme and 4,9 & 14
15. Retirements of officials
16. Creation of Posts
17. Restructuring of the Police Force
18. Representations against seniority, memorials & deputations
19. Court cases relating to the above mentioned subjects
20. Sports Persons cases / Grant of Military Service Benefits from
Constables to Sub-Inspectors etc.

Executive Summary
The organization has been divided into the following 4 Cadres as per the Punjab
Police Act, 2007
Cadre 1: DISTRICT POLICE
District Police/Crime Wing/G.R.P./IVC
Notes:

1. Promotions as per Seniority List as per Central Seniority Roster
2. Last 5 years Service Records including ACRs are taken into consideration
3. Cases approved by D.P.C.
4. No criminal cases should be pending against the eligible candidates
5. On the basis of recommendations, List ‘F’ (eligibility for appointment as Inspectors)
is prepared.
Cadre 2: ARMED POLICE
P.A.P/Commando/IRB/PPA Phillaur
Notes:

1. The command is under D.G.P. (Armed Battalions)
2. Promotions as per Seniority List as per Seniority Roster of PAP is prepared
3. Last 5 years Service Records including ACRs are taken into consideration
4. Cases approved by D.P.C.
5. No criminal cases should be pending against the eligible candidates
6. On the basis of recommendations, List ‘F’ (eligibility for appointment as Inspectors)
is prepared.

Cadre 3: INTELLIGENCE
Notes:
1. Presently 100% postings are being done on deputation in the rank of Inspectors
2. Policy is under preparation
Cadre 4: TECHNICAL AND SUPPORT SERVICES (TSS)
C&T/F.P.B/ Executive Clerical Cadre (OASI/Accountant/Clerks etc)
Notes:
1. Own sanctioned Staff
2. C&T/FPB send their own Seniority List to E‐I branch to prepare List ‘F’ for inspectors


Chart‐I‐ FLOW CHART OF PROMOTIONS ‐ CONSTABLE TO HEAD CONSTABLE
25% Posts of Head Constables (List C) reserved

for Constables who may clear Basic Proficiency
Pass
Test (BPT)
BPT
Minimum Eligibility of 3 Years Service List – P II Lower School
Select List
NO
Order of Merit
70% Posts of Head Constables (List C) reserved
for Constables on Seniority cum Merit. LIST: S-1 List – P I 1. P-II
2. P- I

Constable Minimum Eligibility of 5 Years Service 3. P-III

5 % Posts of Head Constables reserved for
Constables being Outstanding Sports List – P III

Persons of International/National repute

Eligible for
Lower
School Course
Pass Lower School
AUTOMATIC ELEVATION TO LIST C OF HEAD
CONSTABLES


Chart‐II FLOW‐CHART OF PROMOTIONS ‐ HEAD‐ CONSTABLE TO A.S.I.

Head‐

AS PER ELIGIBLE FOR
2 YEARS PROBATION
SENIORITY INTERMEDIATE
Constable

NO

PASS 10% QUOTA
INTERMEDIATE
WITHOUT D‐1

D LIST

LIST D‐II
LIST D‐I

A.S.I.

Chart‐III FLOW‐CHART OF PROMOTIONS ‐ A.S.I. TO S.I.

SENIORITY ELIGIBLE
A.S.I.

4 YEARS PROBATION AS PER FOR UPPER
VACANCY SCHOOL COURSE

NO

PASS 10% QUOTA
Upper School Course
WITHOUT E‐1

E LIST

Sub Inspector
LIST E ‐ I LIST E ‐ II
(E‐I + E‐II)

Chart‐IV FLOW‐CHART OF PROMOTIONS ‐ S.I. TO INSPECTOR
SUB‐ INSPECTOR
WORK EXPERIENCE OF 8 YEARS
3 YEARS AS AN ASSISTANT SUB INSPECTOR

AND
5 YEARS AS A SUB INSPECTOR
SENIORITY
AS PER

VACANCY

LIST F
INSPECTOR

Records & Other Observations:
1. Roster Register is maintained for direct recruitment as well recruitments

made on compassionate grounds (PLI)
2. Posting Registers are being maintained in MS Word and printed bound

registers are available up to 31.3.2009.
3. Daily up dation of Posting/Transfers not being possible due to paucity of

staff.
4. The sanctioned strength of District Police Inspectors is 540 as on date.
5. Central Seniority Roster
It is maintained at C.P.O. currently for Level D, E and F. As per Standing

Order No. 1/1999, the postings would be made depending upon the vacancy
availability. Base Date is taken as per C-I List and seniority list on Merit
basis is maintained. For Level C, Roster is to be prepared and Level B is in
abeyance.
6. Seniority List Format
Fields
1. S.No.
2. Name & Number of S.I.
3. Seniority Number (Old)
4. Caste
5. Educational Qualification
6. Date of Birth
7. Date of Appointment
8. Date: Enlistment in List D
9. Date: From Enlistment as ASI
10. Date: Confirmation as ASI
11. Date: Enlistment in List E
12. Date: Promotion as Sub Inspector
13. Date: From Enlistment as Inspector Remarks: Cadre Change/Deemed
Promotion/Retirement etc.


THE RECRUITMENT PROCESS AS PER RULES
Constable
Constables are inducted as per Recruitment Order. All the vital documents
are maintained at the district level in Vernacular File (Fauji Misal) under Rule
12.39. It contains the following documents of the employee (originals are
kept in Character Role):
- Application for Recruitment;

- Recruitment order;
- Photocopies of Educational Qualification Certificates with detailed
marks;
- Caste Certificate;
- In case of ex-serviceman: Discharge Book Copy;
- Verification Report of the character by Intelligence Officer;
- Police Verification Report with statements
- Absents (if marked by SSP for NDP- One copy to Accountant)
- Long Leave Applications
- District Changing Orders
- GPF With drawls
- Allotment of Quarter
- Censure Orders
- PL Letters (Compassionate Grounds)
- Show Cause Notice
In addition, Character Roll File is separately maintained by CRC Branch.

Basically, it is recording of the entries. The main contents of this record are:

- Index of the documents;
- Photograph of the Employee;
- Particulars as per PPR 12.28:
1. Name 8. Province
2. Father’s Name 9. Date of Birth
3. Caste 10. Height
4. Village 11. Chest Measurement
5. Post Office 12. Date of Enlistment/Enrolment
6. Police Station 13. Age at the time of Enrolment
7. District 14. Distinctive Marks, if any
- Appointment Entry
1. Order No. & Date. 4. Annual Increments

2. Transfers outside District 5. Promotions
3. Pay Scale
- Details of Family Members

- Original Educational & Medical Certificates
- Character Verification by concerned SHO & CID unit
- Courses Entry
1. Recruitment Course at Jahankhela for Male candidates/ For Female

at PPA Phillaur
2. Form 1C : Lower Course for Head Constable
3. Form 2C : C List – Inter Course for ASI
4. Form 3C: D List – Upper Course for ASI
5. Form 4C: E List - S.I.

- Commendation Certificates/Awards
I Class / II Class / III Class Rating System:

¼ for Class III
½ for Class II
1 for Class I Max. Points: 10
Cash Rewards
- Censures & Punishments
- Service Verification Certificates (Verification by Accounts Branch)
- Leave & Absence – LONG LEAVE RECORDS
Procedure for Calculation of Earned Leave

Total days
Divided by
(15) First 10 Years 24
(20) Next 10 Years 18
(30) Next 10 Years 12
Overall Cap is 450 days
- Record of Posting
OTHER SIGNIFICANT ISSUES
Constables and Head Constables are provided Belt Numbers.
The files of transferred employees are sent to the respective districts of their
posting.
In addition Long Rolls are maintained which contain the entries so that files
are not required to be referred.
ACR (Annual Confidential Reports) are maintained by Steno Branch. After

CII, ACR is kept for all the employees.

RELEVANT EXTRACTS OF PUNJAB POLICE RULES
LIST A TO LIST D
Rule 12.1(4)
Inspectors shall be borne on a provincial roll and shall receive provincial constabulary
numbers. Sergeants shall be borne on a separate provincial roll and shall receive
separate provincial constabulary numbers.
Sub-Inspectors and Assistant Sub-Inspectors shall be borne on range rolls and shall
receive range constabulary numbers.
Head constables and constables in each district shall be borne on district rolls and
shall receive district constabulary numbers.
Rule 13.1 Promotion from one rank to another
Promotion from one rank to another, and from one grade to another in the same
rank shall be made by selection tempered by seniority.
For the purposes of regulating promotion amongst enrolled police officers six
promotion lists- A, B, C, D, E and F will be maintained.
Lists A, B, C and D shall be maintained in each district as prescribed in rules 13.6,

13.7, 13.8 and 13.9 and will regulate promotion to the selection grade of constables
and to the ranks of head constables and Assistant Sub-Inspector. List E shall be
maintained in the office of the D.I.G. as prescribed in sub-rule 13.10(1) and will
regulate the promotion to the rank of Sub-Inspector. List F shall be maintained in the
office of the Inspector-General as prescribed in sub-rile 13.15(1) and will regulate
promotion to the rank of Inspector.
Entry in or removal from A,B,C,D or E lists shall be recorded in the order book and in
the Character Roll of the police officer concerned. These lists are nominal rolls of
those officers whose admission to them has been authorized.
Rule 13.2 Power to grant increments
Increments of pay of all upper and lower subordinates shall be granted, when due,
by Superintendents, provided that an increment may be withheld as a formal
punishment in accordance with the rules contained in Chapter XVI.

Rule 13.2-A Power to grant local rank
(1) Not withstanding anything contained in these rules, if the Inspector General of
Police considers it necessary so to do in the interest of better functioning of the
force, he may, for reasons to be recorded, grant to an enrolled police officer next
higher rank as a local rank:
Provided that the grant of only a non-gazetted rank shall be permissible under
this rule.
(2) The local rank referred to in sub-rule(1) shall, in the first instance be granted for
a period not exceeding six months which may from time to time be extended for
a like period after recording reasons for such extension.
(3) An officer of the force holding a local rank-
(a) shall exercise the command and be vested with the

powers of an enrolled police officer holding that
rank;
(b) shall not be entitled to any extra pay and allowances

for holding such rank;
(c) shall not be entitled to claim any seniority over other

enrolled police officers by virtue of having held such
a local rank.
Rule 13.3 Power to make promotions among gazetted and enrolled police
officers
(1) The power to make promotions among gazetted officers and from non-
gazetted rank vests in the local Government with the concurrence of His
Excellency of Governor.
(2) D.I.G and A.I.G.-GRP, shall make promotions to the rank of Inspector. The
Inspector General who maintains promotion list F, vide Police Rules 13.15. of
Sub-Inspectors and Sergents, will notify the DIG of a Range or the AIG-GRP,
when a substantive vacancy in the rank of Inspector is to be filled by an
officer under his control.

(3) Substantive promotions to the rank of Sub-Inspector and A.S.I. shall be made
by SP and the ASP-GRP. DIG of Ranges, who maintain promotion lists D and
E for these two ranks in the case of District Police will notify the SP of a
district when a vacancy in either rank is to be filled by an officer in his
district.
Promotions to the rank of HC shall be made by SP and the ASP-GRP.
(4) The seniority of Inspectors, Sergents, Sub-Inspectors and ASI is shown in the
list printed annually under the orders of the IG/ Seniority of HC in districts
will be recorded in form 10.88(1).
Rule 13.4 Power to make officiating promotions
(1) Officiating promotions to the rank of Inspector shall be made by the DIG of
ranges and the AIG-GRP. If the flow of promotion is unevenly distributed
amongst ranges, the IG of Police shall make suitable transfers of Sub-
Inspectors on the promotion list from one range to another.
(2) Officiating promotions to the rank of Sub-Inspector, A.S.I. shall be made by

SP and ASP-GRP.
(3) All promotions concerning Inspectors, Sub-Inspectors and ASI made under
this rule shall be published in the Police Gazette.
Rule 13.5 Promotion to the selection grade of Constables
This rule has since been abandoned and no separate selection grade for
constables is being maintained.
Rule 13.6 LIST A – Promotion to the selection grade of constables
List A (in Form 13.6) shall be maintained by each SP, under his own personal
supervision, of constables eligible under rule 13.5 for promotion to the
selection grade of constables. The number of names in the list shall not
exceed 10% of the establishment of the grade in the district.
With the abandoning of Rule 13.5, the nomenclature of List A has changed.
Now only the service criteria of 3 years service, is followed for a Constable for
recommending his name for Lower School Course (B-1 Test). The only
exception is for the person who has stood first in the Recruitment Training
Course. He is eligible for appearing in Lower School after a period of One
Year.

Rule 13.7 LIST B – Selection for admission to promotion Course for
Constable at the Police Training College
(1) List B in form 13.7 shall be maintained by each SP. It will include the
names of all Constables selected for admission to the Promotion
Course for Constables at the Police Training College……………… Names
will be entered in the list in order of merit determined by the DPC
constituted by the Inspector General of Police on the basis of tests in
parade, general law (IPC, CRPC, Indian Evidence Act and Local and
Special Laws) interview and examination of records.
(2) All constables-
(a) who are middle pass and have put in more than 4 years of service;
(b) who are at least matriculates and have put in more than 3 years of
service; or
(c) who obtain first class with credit in the Recruits Course specified in
Rule 19.2, will be eligible to have their names entered in the
aforesaid list, if they are not above 30 years of age.
Rule 13.8 LIST C – Promotion to Head Constable
(1) In each district a list shall be maintained of all constables who have
passed the Lower School Course at Phillaur and are considered eligible
for promotion to Head Constable.
(2) Promotions to Head Constable shall be made in accordance with the

principle described in sub-rules 13.1(1) and (2). The date of admission
to List C shall not be material, but the order of merit in which
examinations have been passed shall be taken into consideration in
comprising qualifications. In cases where other qualifications are
equal, seniority in the police force shall be the deciding factor.
Selection Grade Constables who have not passed the Lower
School Course at the Police Training School but are otherwise
considered suitable may, with the approval of the DIG, be promoted to
Head Constable upto a maximum of 10% of vacancies.

Rule 13.8 A Disqualification for admission to or retention in Lists A, B or C
(1) The infliction of any major punishment shall be a bar to admission to

or retention in List A, B or C provided that
(a) for special reasons to be recorded by the SPs in each case, and
subject to confirmation by the DIG, this disqualification may be
waived and
(b) after 6 months’ continuous good conduct in the case of censure or

confinement to quarters or on expiry of the period, a constable
may be re-admitted at the discretion of the Superintendent.
(2) Gazetted Officers shall look out for , and encourage their Inspectors
and Sub-Inspectors to bring to notice, Constables, who, by reason of
their general character and ability or of special acts, are suited for
inclusion in lists A, B or C, and shall, after satisfying themselves by
necessary enquiries, make suitable recommendations to the SP.
Rule 13.9 Selection of candidates for promotion course for Head

Constables
(1) List D shall be maintained in 2 parts for Head Constables. Selection for
admission to the promotion course for Head Constable at the Police
Training College, will be made from amongst all the confirmed Head
Constables. No HC shall be eligible for admission to the promotion
course for HC at the PTC, unless:
(1) he has passed Middle Standard Examination;
(2) He is below the age of 40 years on the day of the commencement

of the next course.
(2) The names of the Head Constables who qualify at Police Training
College in the Promotion Course for HC will be entered in Part I of List
D as soon as they qualify the same. While entering the names in this
part they will maintain their seniority inter se.
The names of the outstanding Head Constables who have not passed
the Promotion Course for Head Constables at PTC due to being
overage but otherwise are of exceptional merit and are considered
suitable may, with the approval of Inspector General of Police, be

entered in Part II of List D. No more than 10% of the posts of ASI both
permanent and temporary will be filled from the names of Part II of
List D. This part will not at any time contain names more than 2% of
the cadre strength of ASI in a range, both temporary and permanent.
(3) Annual Confidential Reports (ACR) of all the Head Constables in Parts I
and II of List D shall be furnished to DIG.
(4) Promotion to the rank of ASI shall be made in accordance with the
seniority of the Head Constables on List D, which may be ignored by
the SP in exceptional circumstances only for reasons to be recorded in
writing with the approval of the DIG.
Rule 13.10 Selection of candidates for promotion course for A.S.I.s

Promotion to the rank of Sub- Inspectors
(1) List ‘E’ shall be maintained for promotion to the rank of Sub-
Inspector in 2 parts in Form 13.10 in each range. The names of
A.S.I.s who qualify the promotion course for ASI at PTC shall be
entered in Part I of the said List E. While entering the names in this
list they shall maintain their seniority inter-se. The names of the
Outstanding ASIs who have not qualified the course mentioned
above, but otherwise are of exceptional merit and are considered
suitable, may, with the approval of the Inspector General of Police,
be entered in Part II of List ‘E’ provided they are below the age of
45 years.
Provided further that, not more than 10% of the posts of Sub-
Inspectors, (inclusive of temporary and permanent posts) shall not
at any time, contain more than 2% of cadre strength of the SIs in
the range.
(2) No A.S.I. shall be eligible for admission to the promotion course for
ASIs at the PTC, unless:
(i) he has been confirmed as ASI;
(ii) he is below 45 years on the date of

commencement of the next course; and
(iii) he, in the case of promotee has completed 4

year’s service after passing the promotion course
for Head Constables and in the case of direct
recruit has completed 5 years of service after
passing ASI initial course.

(3) Promotion to the rank of Sub-Inspector shall be made strictly in
accordance with the seniority on List E.
Provided that the seniority may be ignored, in exceptional

circumstances or reasons, to be recorded in writing by the DIG and
with the approval of the IG.
Rule 13.11 Publication of List E in the Police Gazette
Refer P.P.R. 13.9
Rule 13.12 Method of filling temporary vacancies in the rank of Sub-

Inspector
Refer P.P.R. 13.10
Rule 13.13 Control by Deputy Inspector General of Police
Refer P.P.R.
Rule 13.14 Promotion to and in the selection grade of Sub-Inspectors
(1) Promotions to the various selection grades of Sub-Inspectors shall

be made by Sp and ASP-GRP, as vacancies in the sanctioned
establishment of such appointments occur in accordance with the
principle laid down in rule 13.1
(2) No Sub-Inspector shall be considered eligible for promotion to a

selection grade unless he has at least 8 Years approved service as
an upper subordinate, of which at least 5 shall have been in the
rank of Sub Inspector, and unless he is thoroughly efficient and
competent to hold charge of a police station of first class
importance. No Sub Inspector, who has been punished by
reduction, stoppage of increment, or forfeiture of approved service
for increment, shall be eligible for promotion to a selection grade.

Rule 13.15 LIST F - Promotion to Inspectors
(1) Recommendations on behalf of Sergeants and Sub-Inspectors considered

fit for promotion to the rank of Inspector shall be submitted with their
ACR………………………………………….
(2) Such of officers recommended as the IG may consider suitable shall be

admitted to promotion List ‘F’, which will however not be
published……………………….
The original personal files of Sub-Inspectors admitted to the list

shall be transferred to the Inspector General after duplicates have
been prepared for retention in the office of the DIG or AIF-GRP.
(3) While submitting recommendations for the entry of fresh names in List F,
DIG and AIG-GRP, will at the same time submit specific
recommendations as to the retention or removal of officers already
admitted to the list………………………………
(4) Sub- Inspectors admitted to List F will be placed in that list in order
according to their date of permanent promotion to selection grade and ,
if the date of permanent promotion to selection grade is the same in the
case of two or more Sub Inspectors admitted to List F on one and the
same date, then according to the date of permanent promotion on time
scale………..
Rule 13.16 Promotion to the rank of Inspector
(1) Substantive vacancies in the rank of Inspector, save those which

are specially designated for the appointment of probationers
shall be filled by promotion of officers from List F selected
according to the principles laid down in rule 13.1
(2) Temporary vacancies in the rank of Inspector shall be filled by

the officiating promotion of officers on F list by the authorities
empowered by rule 13.4 to make the appointment. Such
officiating promotions shall be made in accordance with the
principles laid down in sub rule 13.12(1) in the case of E list, and
the second part of that rule shall, mutatis mutandis, govern the
scrutiny of the work of F list officers, and the removal from that
list of the names of those who are found unfit for the rank of
Inspector.

(3) No Officer whose name is not on F List shall be appointed to
officiate as Inspector without the special sanction of the IG.
When no officer on F list is available in the range for a vacancy
which the DIG is required to fill, application shall be made to the
IG to appoint a man from another range.
Rule 13.17 Annual Confidential Reports
Replaced (refer Notification at the end of this section)
Rule 13.18 Probationary period of promotion
All Police Officers promoted in rank shall be on probation for two

years, provided that the appointing authority may, by a special order
in each case, permit period of officiating service to count towards the
period of probation. On the conclusion of the probationary period a
report shall be rendered to the authority empowered to confirm the
promotion who shall either confirm the officer or revert him. In no
case shall the period of probation be extended beyond 2 years and
the confirming authority must arrive at a definite decision with in a
reasonable time soon after the expiry of that period whether the
officer should be confirmed or reverted. While on probation officers
may be reverted without departmental proceedings. Such reversion
shall not be considered reduction for the purpose of rule 16.4
This rule shall not apply to constables and Sub-Inspectors promoted to

the selection grade, whose case is governed by rules 13.5 and 13.14.
Rule 13.19 Special promotion to recipients of the President’s Police and

Fire Services Medal and the Police Medal
(1) A constable receiving the award of the President’s Police and Fire
Services Medal shall be promoted in the first substantive vacancy
of head constable which occurs in the district in which he is
serving subsequent to the award of the medal being gazetted.
(2) A constable awarded the Police Medal shall, if not already in the
selection grade, be promoted to that grade on probation as
prescribed in rule 13.5(7)

Rule 13.20 Departmental Promotion Committee
In order to ensure that selection and promotion are made in

accordance with the rules, DPCs shall be setup at various levels. Such
Committees shall arrange to put all eligible persons through a written
test and parade. Thereafter those persons who secure the qualifying
marks will be interviewed by the said Committee. The Committee will
assess the merit of such persons on the basis of their service records
as well performance in the test. The syllabus for various tests,
qualifying percentage of marks, the composition of Departmental
Promotion Committees shall be prescribed by the IG in the form of a
Standing Order.
Rule 13.21 Power of relaxation
Where the IG is of the opinion, that it is necessary or expedient so to

do, he may, by order for reasons to be recorded in writing, relax any
of the provisions of this Chapter with respect of any class or category
of persons.

STANDING ORDER NO. 1/1999 FOR CENTRAL SENIORITY OF N.G.O.
AIM AND OBJECT
To bring about uniformity in the seniority and promotion in the cadre of police officials in
promotion zone from confirmed Head Constables to Sub-Inspectors level serving in the State
of Punjab in different police units viz. PAP/GRP/PPA, Phillaur/ Distt. Police / Intelligence Wing
(till separate cadre of Intelligence Wing is approved and notified by the State Government
subject to judgement of Courts).
According to the provisions contained in rule 12.1(4), of P.P.R. 1934 Inspectors of Police are
borne on Provincial rolls and receive Provincial constabulary numbers, Sub Inspectors and
Assistant Sub Inspectors of Police are borne on Range rolls and receive Range constabulary
numbers, whereas Head Constables and Constables in each district are borne on district rolls
and receive district constabulary numbers.
According to the aforesaid provisions contained in the Punjab Police Rules, the seniority of
Sub-Inspectors and Asst. Sub Inspectors is maintained at Range Level and promotions are
also ordered at Range Level in the rank of ASI and SI. Promotions in the rank of ASIs and SIs
depend upon availability of vacancies in the respective range which occasionally differs from
Range to Range, and between other Police units. In this way Police personnel posted in one
Range/Police Unit get early promotion in the rank of ASI and SI even if they are juniors to the
officers in the same rank posted in other Range/Police Units. This in the long run, affects their
seniority in the higher ranks as Inspector of Police and above.
This office has been receiving requests from the NGOs posted in different wings of the Punjab
Police Department requesting for maintenance of uniform seniority of NGOs at the Central
level from which confirmation and promotion of NGOs should be ordered centrally.
This matter has been considered at C.P.O. level and it has been decided that in order to bring
uniformity in the matters relating to confirmation and promotion of Assistant Sub Inspectors
and Sub Inspectors of Police posted in Ranges/other police units, a Central Roster of Seniority
shall be maintained at C.P.O. This Roster will include the names of all confirmed Head
Constables posted in District/GRP/PAP/PPA Phillaur and Intelligence Wing jointly in order of
their seniority to be prepared at C.P.O. from which officials will be deputed directly to undergo
the Intermediate School Course in their seniority and after undergoing the aforesaid training
course their names will be admitted to List D-I by the concerned Police units i.e.
Range/GRP/PAP etc. Further promotion to the rank of ASIs will be made out Head Constables
whose names exist on List D-I/D-II according to the provisions contained in the Punjab Police
Rules. Promotion to the rank of Sub-Inspector shall be made from amongst those ASIs whose
names shall exist on List E-I/E-II as per their seniority in the Central Roster and according to
the provisions contained in the Punjab Police Rules. Accordingly, it has been decided as under:
1) Promotion and confirmation in the rank of ASIs (including confirmation of directly recruited
ASIs) and Sis will be made from the Central Seniority Roster after the concerned officials
have undergone the intermediate and Upper School Course or have been exempted from
the same, as the case may be.

2) Whenever a vacancy for promotion/confirmation in the rank of ASI/SI occurs in any police
unit, the same shall be intimated to C.P.O.
3) On receipt of above information, the C.P.O. shall on the basis of central seniority roster,
intimate to the unit concerned the name and number of the senior-most Head
Constable/ASI as the case may be, awaiting promotion/conformation to the unit
concerned. The unit concerned shall thereafter order the promotion/confirmation as per
vacancy/vacancies available.
4) All police units who maintain promotion lists, D-I, D-II, E-I and E-II shall regularly send
following information to C.P.O.:
(i) The names (seniority-wise) of all confirmed Head Constables.
(ii) Names (seniority-wise) of all Head Constables who have passed the promotion
courses for Head Constables and whose names exists on List D-I.
(iii) Names (seniority-wise) of all Head Constables; who have not qualified the promotion
course for Head Constables and whose names exist on List D-II.
(iv) Names (seniority wise) of all ASIs who have passed the promotion course of ASIs
and whose names exist of List E-I.
(v) Names(seniority wise) of all ASIs who have not passed the promotion course of ASIs
and whose names exist on List E-II.
On the basis of above information the C.P.O. shall prepare a separate seniority roster for Head
Constables/ Assistant Sub-Inspectors. This shall not, however, apply to Tele Communication
Wing.
Comments
Under the Police Act, 2007, as narrated in the foregoing paragraphs, the Police Force
has been categorized into 4 Cadres: District Police / Armed Battalions/ Intelligence /
C&T. All the Cadres will maintain their seniority lists within their cadres, however,
the said seniority lists will be sent to CPO for effecting promotions centrally as per
Central Seniority Roster.
Non Substantive Promotion includes ad hoc/local rank/ORP/fortuitous promotion.
Censure is not a bar to promotion for promotion to the ranks of ASI, SI and
Inspector- Vide CPO Memo No. 16661-760/E I dated 7.7.1999.
Deemed Date and Actual Date are to be kept in mind.
Some officials undergo condensed courses, which are treated equivalent to certain
promotional courses.

EMPLOYEE DATA CAPITULATION
CADRE Check Box

District Police
Armed Police
PERSONAL INFORMATION Intelligence
C&T
1. NAME :
2. FATHER’S NAME :
3. DATE OF BIRTH : DD/MM/YYYY
4. DATE OF RECRUITMENT : DD/MM/YYYY
5. AGE AT THE TIME OF ___________ Years
RECRUITMENT ___________ Months
(System Generated) ___________ Days
5. PERMANENT ADDRESS : House No/Street __________
Village/Town/City __________
Police Station __________
District __________
State __________
6. CASTE/CATEGORY : ______________________________
(for reservation in promotion)
Check Box GEN OBC
SC FF
ST ESM
BC OTHER
7. QUALIFICATION :
(a) At the time of Recruitment Check Box
(b) Present Qualification

Below Middle Standard
Middle Pass
Matriculation
Prep/ Hr. Sec
10+2
Graduate
Post Graduate
Others
8. GENDER : Male / Female

9. CADRE IN WHICH ENLISTED : Check Box District Police
PAP/Com/IRB
Intelligence
C&T
10. IN CASE CADRE WAS CHANGED : DD/MM/YYYY Check Box

PROVIDE DATE & NEW CADRE District Police
PAP/Com/IRB
Intelligence
C&T
11. RANK IN WHICH THE OFFICIAL : Check Box

JOINED PUNJAB POLICE Constable
HC
ASI
SI
INSPECTOR
12. PRESENT PLACE OF POSTING : ___________________________
13. PRESENT RANK & NUMBER : (I) RANK Check Box

Constable
HC
ASI
SI
INSPECTOR
(II) NUMBER _______ / _______
14. WHETHER THE OFFICIAL YES / NO

REFUSED TO ACCEPT
PROMOTION AT ANY POINT
OF TIME

MODULE I CONSTABLES
1. MODE & DATE OF RECRUITMENT : Check Box

AS CONSTABLE
- General
- Direct Recruitment as PLI
- Direct Recruitment as Sports person
- Direct Recruitment as a special case
- Absorption under PPR 12.43
- Direct Enlistment under PPR 12.23-24-25
- Others
2. WHETHER PASSED BASIC

TRAINING COURSE : YES / NO
DATE OF PASSING SPECIAL BASIC : (I) DATE DD/MM/YYYY

TRAINING COURSE FOR SPORTS –
PERSONS OT OTHER CATEGORTIES (II) SESSION _____/______ MM/YYYY
3. WHETHER BASIC TRAINING COURSE : YES / NO

WAS EXEMPTED
4. DATE OF CONFIRMATION AS CONSTABLE : Confirmation Date DD/MM/YYYY
o No Record Available
o Confirmation Orders Not Available
IF PROBATION WAS EXTENDED BY THE

COMPETENT AUTHORITY, THEN MENTION
THE PERIOD __________ DAYS
5. SESSION OF PASSING LOWER SCHOOL SESSION _______ / ________ MM/YYYY

COURSE
LSC MERIT NO ____________
NO RECORD AVAILABLE □
IN CASE LOWER SCHOOL IS NOT PASSED

SESSION OF PASSING CONDENSED COURSE SESSION _______ / ________ MM/YYYY
6. DATE OF ENTRY TO LIST C I & C II

(Date of Entry of Highest Authority be entered) C- I □ C- II □
BROUGHT ON C I & C II □
NEITHER BROUGHT ON C-I NOR C-II □

Particulars of C- I Entry to List C- I DD/MM/YYYY
(auto highlighted)
Date of approval DD/MM/YYYY
Range DIG
Date of Order Book DD/MM/YYYY

of SSP/Commandant
Particulars of C – II Entry to List C –II DD/MM/YYYY
Date of approval of DD/MM/YYYY

DGP

ADGP

IG Zonal
Date of order of DD/MM/YYYY

DIG Command
Date of order book DD/MM/YYYY

Of SSP/Commandant
Grounds of Admission Check Box

to List C –II
-Sports Achievements
-Anti-terrorist Work
-Work against Crime
-Good Service Record
-Others
Brought on C – I and C – II Entry to List C- I DD/MM/YYYY

(auto highlighted)
Range DIG
Date of Order Book DD/MM/YYYY

of SSP/Commandant
Entry to List C –II DD/MM/YYYY

DGP

ADGP

IG Zonal
Date of order of DD/MM/YYYY

DIG Command

Of SSP/Commandant

to List C –II
-Work against Crime
-Others

MODULE II HEAD- CONSTABLES
1. LENGTH OF SERVICE AS SUBSTANTIVE (in digits)

CONSTABLE PRIOR TO SUBSTANTIVE
PROMOTION/APPOINTMENT AS HC Year(s) Month(s) Day(s)
(in words) ____________________________________
Counted from: DD/MM/YYYY to DD/MM/YYYY
Break in service in rank of constable
No. of days
2. DATE & MODE OF SUBSTANTIVE Date DD/MM/YYYY

PROMOTION/APPOINTMENT AS HC
Substantive Promotion as HC Check Box
Absorption under PPR 12.43
Direct enlistment under PPR 12.23-24-25
3. FOR OUT OF TURN PROMOTIONS
Achievements on the basis of which Check Box

substantive out of turn promotion
was ordered Achievements
Rewards
Awards
Whether promotion case was examined YES / NO

by committee constituted by CPO or
Not. If Yes, give details
Rank of Officer ordering the promotion _______________
4. DATE, TYPE & GROUNDS OF NON - Date: DD/MM/YYYY

SUBSTANTIVE PROMOTION AS
HEAD CONSTABLE (if any) Type Check Box
ORP Fortuitous
LR Others
Adhoc
Grounds _____________________
5. DATE OF CONFIRMATION AS H.C. Confirmation Date DD/MM/YYYY

6. SESSION OF PASSING INTERMEDIATE SESSION _______ / ________ MM/YYYY

SCHOOL COURSE
IN CASE INTERMEDIATE COURSE IS NOT

PASSED, SESSION OF PASSING CONDENSED
COURSE SESSION _______ / ________ MM/YYYY
WHETHER THE INTERMEDIATE SCHOOL YES / NO

COURSE WAS EXEMPTED
7. DATE OF ENTRY TO LIST D I & D II

(Date of Entry of Highest Authority be entered) D- I □ D- II □
NEITHER BROUGHT ON D-I NOR D-II □
Particulars of D- I Entry to List D- I DD/MM/YYYY

(auto highlighted)
of DGP

of ADGP

of I.G.

of D.I.G.
Particulars of D – II Entry to List D-II DD/MM/YYYY

DGP

` Of SSP/Commandant

to List D –II
-Work against Crime
-Others

MODULE III ASSISTANT SUB INSPECTOR
1. LENGTH OF SERVICE AS HEAD - (in digits)

CONSTABLE PRIOR TO SUBSTANTIVE
PROMOTION AS A.S.I. Year(s) Month(s) Day(s)
(in words) ____________________________________
Break in service in rank of H.C.
No. of days
2. DATE OF SUBSTANTIVE Date of Order of Promotion DD/MM/YYYY

PROMOTION AS ASI
Date from which Order is DD/MM/YYYY
effective
Date of joining on Promotion DD/MM/YYYY

Rewards
Awards

By committee constituted by CPO or
4. DATE, TYPE & GROUNDS OF NON - Date : DD/MM/YYYY

A.S.I. (if any) Type Check Box
ORP Fortuitous
LR Others
Adhoc
Grounds _____________________
5. MODE & DATE OF RECRUITMENT : Check Box

AS A.S.I.
- Direct Recruitment thru Open Competition
- Direct Enlistment under PPR 12.23-24-25
- Others

SESSION OF PASSING SPECIAL INITIAL : SESSION _____/______ MM/YYYY
TRAINING COURSE FOR A.S.I S

TRAINING COURSE FOR SPORTS
PERSONS OR OTHER CATEGORIES
WHETHER INITIAL TRAINING COURSE : YES / NO

(for directly recruited ASI) WAS
EXEMPTED
6. DATE OF CONFIRMATION AS A.S.I. : Confirmation Date DD/MM/YYYY

7. SESSION OF PASSING UPPER SESSION _______ / ________ MM/YYYY

SCHOOL COURSE
IN CASE INTERMEDIATE COURSE IS NOT

PASSED, SESSION OF PASSING CONDENSED
COURSE SESSION _______ / ________ MM/YYYY
WHETHER THE UPPER SCHOOL YES / NO

COURSE WAS EXEMPTED
8. DATE OF ENTRY TO LIST E I & E II

(Date of Entry of Highest Authority be entered) E- I □ E- II □
NEITHER BROUGHT ON E-I NOR E-II □
Particulars of E- I Entry to List E- I DD/MM/YYYY

(auto highlighted)
of DGP

of ADGP

of I.G.

of D.I.G.

Particulars of E – II Entry to List E-II DD/MM/YYYY

DGP

Of SSP/Commandant

to List E –II
-Work against Crime
-Others

MODULE IV SUB INSPECTOR
1. LENGTH OF SERVICE AS A.S.I. (in digits)

PRIOR TO SUBSTANTIVE
PROMOTION AS S.I. Year(s) Month(s) Day(s)
(in words) ____________________________________
Break in service in rank of A.S.I.
No. of days

PROMOTION AS S.I.
Date from which Order is DD/MM/YYYY
effective

Rewards
Awards

By committee constituted by CPO or

S.I. (if any) Type Check Box
ORP Fortuitous
LR Others
Adhoc
Grounds _____________________
5. DATE & MODE OF APPOINTMENT : Date DD/MM/YYYY

AS S.I. OTHERWISE BY PROMOTION
Check Box
- Direct Enlistment under PPR 12.8

- Direct Enlistment under PPR 19.26
- Direct Enlistment under PPR 12.24 /12.25
- Others

6. DATE OF CONFIRMATION AS S.I. : Confirmation Date DD/MM/YYYY
7. DATE OF ENTRY TO LIST F DD/MM/YYYY

MODULE V INSPECTOR
1. LENGTH OF SERVICE AS (in digits)

SUBSTANTIVE S.I.BEFORE
SUBSTANTIVE PROMOTION Year(s) Month(s) Day(s)
AS INSPECTOR
(in words) ____________________________________
Break in service in rank of S.I.
No. of days

PROMOTION AS
INSPECTOR Date from which Order is DD/MM/YYYY
effective

INSPECTOR (if any) Type Check Box
ORP Fortuitous
LR Others
Adhoc
Grounds _____________________
4. DATE & MODE OF DIRECT : Date DD/MM/YYYY

ENLISTMENT AS INSPECTOR
Check Box
- Direct Recruitment thru Open Competition

- Direct Enlistment under PPR 12.24 / 12.25
- Others

TRAINING COURSE FOR INSPECTORS

TRAINING COURSE FOR SPORTS
PERSONS OR OTHER CATEGORIES
WHETHER INITIAL TRAINING COURSE : YES / NO

(for directly recruited Inspectors) WAS
EXEMPTED
5. DATE OF CONFIRMATION AS INSPECTOR : Confirmation Date DD/MM/YYYY

Compassionate Appointments
EXECUTIVE SUMMARY
The Scheme for Compassionate Appointments for Class III and Class IV was
being followed vide Department of Personnel Letter dated 5.2.1996 in
Punjab.
Letter dated 21.11.2002
Following the Supreme Court Judgment in Umesh Kumar Nagpal vs State of

Haryana, the Department of Personnel came up with a new scheme and
issued a Letter dated 21.11.2002 in this regard providing comprehensive
guidelines.
Main Features of the Scheme
- The Object is to tide over the sudden financial crisis due to sudden
death of the employee in service and not to provide employment.
Routine offering of employment is not suggested;
- Making compassionate appointments above Class III & IV are not
legally permissible;
- Compassionate Appointments cannot be granted which can be
exercised at anytime in future;
- Compassionate Appointments should be available only in very
deserving cases;
- Imposition of cap on Compassionate Appointmentments will also
protect legitimate right of young qualified persons who are waiting for
years.
Categories are proposed for eligible candidates
- A dependent member of the family of a person killed or 100%

physically disabled in terrorist action or by security forces in civil
action;
- A dependent member of the family of the deceased government

employee who dies in harness;
- Disabled ex serviceman (fit for civil service)
- A dependent member of the family of the defense service personnel:

a) killed in service b) severally disabled

Exemptions Provided
- Without recruitment procedure

- Without obtaining clearance from the surplus cell
- Ban orders
- Compassionate Appointments can be maximum 5% of the vacancies of
the direct recruitment;
- Such appointments after being made will be subject to the recruitment
rosters being followed in the departments;
- Group D employee’s members can be appointed for Group C posts
also.
Subsequently, from time to time amendments have been proposed in the

Scheme proposed above, which may be summarized as under:
Date Issued by Particulars/Amendements
16.3.2005 DGP Class IV Contingent Paid Posts

PLI appointees cannot be
regularized overlooking existing
contingent paid staff
28.1.2005 Deptt. of Deletion of Clause 9(e) since there

Personnel is complete ban on recruitment.
Cases of eligible persons with

specialized knowledge will be
referred to the department of
Personnel (Redeployment Cell)
18.7.2005 - do - Following point to be added to para

6(a)
Leave encashment/gratuity/GPF
NOT to be considered in calculating
financial worth
Cases to be considered even when

there is an Earning Member
3.7.2008 - do - Minor Children (where widow not

Interested to apply) are allowed to
apply within 1 Year from the date
of attaining the age & educational
qualifications.
One time measure to give benefit

to all old deserving cases.

Date Issued by Particulars/Amendements
19.10.2009 Home Norms for Physical Standard Test

Deptt. To abolish Written Test & Interview
12.11.2009 Home Norms for appointment

Deptt. In case of death of
G.O. appointment as A.S.I. s.to
(Graduation + Punjabi up to
Matriculation)
NGO appointment as H.C.
HC/C appointment as Constable
In other cases, as a Clerk
18.11.2009 D.G.P. POLICY PAPER
Age for Constables 18 to 22

A.S.I. 18 to 25
Clerks 18 to 35
Widows up 45 yrs
Revised Physical Standards
Male 5’-7”
Fe-male 5’-3”
No physical Test for widows
For appointment as Constable/ASI

Standards for Race, Long Jump,
High Jump defined

DEPARTMENT OF PERSONNEL
(Personnel policies-II, Branch)
Dated: Chandigarh, the 21st, Nov. 2002
To
All Heads of Department,

Registrar, Punjab & Haryana High Court,
All Commissioners of Divisions,
All Deputy Commissioners, and
All Sub Divisional Officers (Civil)
in the State of Punjab
Sub: Scheme for Compassionate Appointments-2002-Grant of employment

in the State Services on compassionate grounds-Policy regarding.
Sir/Madam,
I am directed to address you on the subject noted above and to say that at present,
the policy regarding grant of employment in the State Services, Class III and IV on
compassionate grounds is mainly contained in circular letter No. 11/27/94-2PPI/2364,
dated 05-02-1996. This policy was framed on the basis of the judgement of the Hon’ble
Supreme Court of India delivered in the case of “Umesh Kumar Nagpal Versus State of
Haryana and others (1994) 4, S.C. cases (138). The Apex Court held that the object of
compassionate appointments is to enable the penurious family of the deceased employee
to tide over the sudden financial crisis and not to provide employment. It was further held
that mere death of an employee does not entitle his family to compassionate appointment.
The authority concerned must consider as to whether the family of the deceased
employee is unable to meet the financial crises resulting from the employee’s death. The
offering compassionate appointments as a matter of course irrespective of the financial
conditions of the family of the deceased and making compassionate appointment in posts
above class-III and IV, is legally impermissible. The compassionate appointments can not
be granted after a lapse of reasonable period, which must be specified in the rules. The
consideration for such employment is not a vested right which can be exercised at any
time in future. The object being to enable the family to get over the financial crises which
it faces at the time of death of the sole bread winner, the compassionate employment can
not be claimed and offered, whatever the lapse of time and after the crises is over.

It has been considered appropriate that there is need to review the whole policy on
compassionate appointments by taking a cue from the policy of Government of India and
to impose strict conditions so that compassionate appointments are available only to very
deserving cases. Most of the vacancies that are available or accrue in direct quota posts in
various departments are consumed by these compassionate appointments considerably
reducing vacancies for carrying out recruitments from the open market. This has a direct
reflection on the efficiency and working of the departments as it restricts the Government
for making selections from a wider choice of candidates. Imposition of a cap on
compassionate appointments will also protect the legitimate right of young qualified
persons who are waiting for their turn for being recruited in various departments of the
Government for years.
2. The State Government has decided to review the policy on compassionate

grounds strictly, on the decision of the Hon’ble Supreme Court of India in the case of
‘Umesh Kumar Nagpal Versus State of Haryana’ referred as above. The Government has
reconsidered all the earlier instructions issued from time to time on compassionate
appointments and has decided to review the policy to provide the benefit only to
deserving candidates as per direction of the Apex Court referred in Para-I above.
3. Henceforth, the objective of the Scheme is limited to grant of appointment on

compassionate grounds to persons who fall in the categories mentioned below:-
(i) A dependent member of the family of a person (bread-winner) killed or

100% physically disabled in terrorist action or by security forces acting in
aid of civil power, in the State;
(ii) A dependent member of the family of the deceased Government

employee, who dies in harness;
(iii) Disabled Ex-Servicemen (fit for Civil Service);

(iv) A dependent member of the family of the Defence Services Personnel.
(i) killed in service while performing duties; or
(ii) severely disabled and totally unfit for re-employment
NOTE –I Dependent Family Member ‘means’ –
(a) Spouse; or
(b) Son (including adopted son); or

(c) Un-married Daughter (including adopted Daughter); or
(d) Un-married Brother or Un-married Sister in the case of unmarried
Government Servant, who was wholly dependent on the Government
Servant/member of the Armed Forces at the time of his death in harness.
NOTE – II Government Servant for the purpose of these instructions means a

Government Servant appointed on regular basis and not one working on
daily wage or casual apprentice or adhoc or contact or re-employment or
on 89 days basis.
NOTE–III Confirmed Work-Charged Staff will also be covered by the terms

Government Servant mentioned in Note-II above.
NOTE-IV ‘Service’ means a period prior to the date of superannuation. It does not
include extension in service or re-employment after attaining the normal
age of retirement in a civil post.
NOTE-V ‘Re-employment’ does not include employment of ex-servicemen before

the normal age of retirement in a civil post.
4. AUTHORITY COMPETENT TO MAKE COMPASSIONATE APPOINTMENT
(a) Competent Authority for recruitment as per Standing Order of each

Department and Departmental Service Rules;
(b) Head of the Department, in relation to the posts under his control and in the
case of attached and subordinate offices;
(c) Secretary of the Department concerned in special types of cases.
5. POSTS TO WHICH SUCH APPOINTMENTS CAN BE MADE
Group ‘C’ or Group ‘D’ posts against the direct recruitment quota
available at the time of appointment in the Department of the deceased employee. If
no such post is available, the case may be referred to the Redeployment Cell in
Department of Personnel for sponsoring the name of the candidate for appointment in
other Departments against the available direct quota posts.

6. ELIGIBILITY
(a) The family is indigent and deserves immediate assistance for relief from
financial destitution. The authority concerned must consider as to whether the
family of deceased employees is unable to meet the financial crisis resulting from
employee’s death.
(b) Applicant for compassionate appointment should be eligible and suitable for the
post in all respects under the provisions of the relevant Recruitment Rules.
7. EXEMPTIONS
Compassionate appointments are exempted from observance of the following
requirements:-
(a) Recruitment procedure i.e. without the agency of the Punjab State Subordinate
Services Selection Board or the Employment Exchange.
(b) Clearance from the Surplus Cell of the Department of Administrative Reforms.
(c) The ban orders of filling up of posts issued by the State Government from time to
time.
8. RELAXATION
(a) Upper age limit could be relaxed wherever found to be necessary.In case of,
reserved categories of SC/BC, Widows the age relaxation may be allowed as
per policy instructions issued from time to time. The lower age limit should,
however, in no case be relaxed below 18 years of age in case of Group ‘C’
and below 16 years in case of Group ‘D’ . However, the Administrative
Department may relax upper age limit by 5 years in deserving cases.
NOTE:- Age eligibility shall be determined with reference to the date of

application and not the date of appointment;
(b) No relaxation in educational qualification is permissible. However, for Group

‘D’ minimum 5th standard is necessary. For Group ‘C’ the appointing
authority may temporarily relax the conditions for the passing of Punjabi
Language for a period of six months. The person so appointed shall have to
pass an examination of Punjabi Language equivalent to Matriculation standard
or he/she has to qualify a test conducted by the Language Wing of the
Department of Education, Punjab within prescribed period. If he/she fails to
qualify the test, he/she may be dealt with like other employees as per rules.

NOTE:- In the case of an attached/subordinate office, the Secretary in the
concerned Administrative Department shall be the competent authority for
this purpose.
(c) Where a widow is appointed on compassionate Group ‘D’ post, she will be
exempted from the requirement of possessing the educational qualifications
prescribed in the relevant rules provided the duties of the post can be
satisfactorily performed by her without possessing such educational
qualification.
9. DETERMINATION/AVAILABILITY OF VACANCIES
(a) Appointment on compassionate grounds should be made only on regular basis

and that too only if regular vacancies meant for that purpose are available.
(b) Compassionate appointments can be made upto a maximum of 5% of

vacancies falling under direct recruitment quota in any Group ‘C’ or ‘D’ post.
The appointing authority may hold back upto 5% of vacancies in the aforesaid
categories to be filled by direct recruitment through Subordinate Services
Selection Board or otherwise so as to fill such vacancies by compassionate
grounds. A person selected for appointment on compassionate grounds should
be adjusted in the recruitment roster against the appropriate category viz
SC/ST/OBC/General depending upon the category to which he belongs. For
example, if he belongs to SC category he will be adjusted against the SC
reservation point, if he is ST/OBC he will be adjusted against ST/OBC point
and if he belongs to General Category he will be adjusted against the vacancy
point meant for General Category.
(c) The ceiling of 5% of direct recruitment vacancies for making compassionate

appointments should not be exceed by utilizing any other vacancy e.g. sports
quota vacancy.
(d) Employment under the scheme is not confined to the Department/office in

which deceased Government servant had been working. Such an appointment
can be given anywhere under the Government of Punjab depending upon the
availability of a suitable vacancy meant for the purpose of compassionate
appointment.
(e) If sufficient vacancies are not available to any particular office to

accommodate the person in the waiting list for compassionate appointment, it
is open to the Administrative Department/office (through Administrative
Department) to take up the matter with the Re-deployment Cell in the
Department of Personnel to adjust the candidate in other Departments/offices
of the Government of Punjab.

10. WIDOW APPOINTED ON COMPASSIONATE GROUNDS GETTING
REMARRIED
A widow appointed on compassionate grounds will be allowed to continue in

service even after re-marriage.
11. WHERE THERE IS AN EARNING MEMBER
(a) In deserving cases even where there is already an earning member may be
considered for compassionate appointment with prior approval of the
Secretary of the Department concerned, who before approving such
appointment will consult the Department of Personnel and satisfy himself that
grant of compassionate appointment is justified having regard to number of
dependents, assets and liabilities left by the Government Servant, income of
the earning member as also his liabilities including the fact that the earning
member is residing with the family of the Government servant and whether he
should not be a source of support to other members of the family.
(b) In case where any member if the family of the deceased servant is already in
employment and is not supporting the other members of he family of the
Government servant, extreme caution has to be observed in ascertaining the
economic distress of the members of the family of the Government servant so
that the facility of appointment on compassionate ground is not circumvented
and misused by putting forward the ground that the member of the family
already employed is not supporting the family.
12. MISSING GOVERNMENT SERVANT
Cases of missing Government servants are also covered under the scheme for
compassionate appointment subject to the following conditions :-
(a) A request to grant the benefit of compassionate appointment can be

considered only after a lapse of at least 7 years from the date from which the
Government servant has been missing provided that :-
(i) An FIR to this effect has been lodged with the Police;
(ii) the missing person is not traceable; and
(iii) the competent authority feels that the case is genuine.

(b) This benefit will not be applicable to the case of Governor Servant:-
(i) who had less than 7 years to retire on the date from which he has
been missing ; or
(ii) who is suspected to have committed fraud or suspected to have
joined any terrorist organization or suspected to have gone abroad;
(c) Compassionate appointment in the case of a missing Government servant also

would not be a matter of right as in the case of others and it will be subject to
fulfillment of all the conditions including the availability of vacancy laid for
such appointment under the scheme;
(d) While considering such a request, the results of the Police investigation should
also be taken into account; and
(e) A decision on any such request for compassionate appointment shoud be taken
only at the level of the Secretary of the Department concerned in consultation
with Department of Personnel.
.
13. PROCEDURE
(a) The performa as in Annexure-I may be used by Departments/offices for

ascertaining necessary information and processing the cases of compassionate
appointment alongwith the documents as given in Annexure-II, and submitted
to the Appointing Authority within a period of six months from the date of
death of disability of a person/employee as the case may be. Appointment
must be made within a period of one year within the Department and 2 years
in other departments through Re-deployment Cell. Genuine belated requests
with cogent reasons for compassionate appointment can be entertained only
within a period of 5 years from the date of death or disability of the employee
person with the special approval of the Personnel Department and Finance
Department.
(b) Department office should depute any senior official to meet the members of
the family of the Government servant in question immediately after his death
to advice and assist them in getting appointments on compassionate grounds.
The applicant should be called in person at the very first stage and advised in
person about the requirements and formalities to be completed by him, within
a period of 6 months.

(c) All applications for appointment on compassionate grounds should be
considered in the light of these instructions and appointment be made by the
Appointing Authority in all Departments. To solve the complicated cases a
Committee of 3 officers – One Chairman and Two Members in the rank of
Deputy Secretary/Director be constituted in each Department. The Committee
may meet during the 2nd week of every month to consider cases received
during the previous month. The applicant may also be granted personal
hearing by the Committee, if necessary, for better appreciation of the facts of
the case.
(d) Recommendations of the Committee should be placed before the competent

authority for a decision. If the competent authority disagrees with the
Committee’s recommendations, the case may be referred to the next higher
authority for a decision.
(e) In case of non-availability of posts in the Department, the matter may be

taken up with the Re-deployment Cell in Personnel Department which
will adjudge the eligibility and suitability of the candidates in the meeting
of the Committee already constituted for the purpose and recommend the
names of the candidates to different departments for compassionate
appointment.
UNDERTAKING
A Person appointed on compassionate grounds under the Scheme should give

an undertaking in writing (as in Annexures) that he/she will maintain properly
the other family members who were dependent on the Government
servant/members of the Armed Forces in question and in case it is proved
subsequently (at any time) that the family members are being neglected or are
not being maintained properly by him/her, appointment may be terminated
forthwith.

15. REQUEST FOR CHANGE IN POST/PERSON
When a person has been appointed on compassionate grounds to a particular

post, the set of circumstances, which led to such appointment, should be
deemed to have ceased to exist. Therefore:-
(a) he/she should strive in his/her career like his/her colleagues for future
advancement and any request for appointment to any higher post on
considerations of compassion should invariably be rejected.
(b) an appointment made on compassionate grounds can not be transferred to any

other person and any request for the same on consideration of compassion
should invariabily be rejected.
16. SENIORITY
(a) The intense seniority of persons appointed on compassionate grounds may

be fixed with reference to their date of appointment. Their interpolation with
the direct recruits/promotees may also be made with reference to their dates of
appointment without disturbing the inter-se seniority of direct
recruits/promotees.
(b) Date of joining by a person appointed on compassionate grounds shall be

treated as the date of his/her regular appointment.
17. GENERAL
(a) Appointments made on grounds of compassion should be done in such a way

that persons appointed to the post do have the essential educational and
technical qualifications and experience required for the post consistant with
the requirement of maintenance of efficiency of administration.
(b) It is not the intension to restrict employment of family member of the

deceased Group ‘D’ Government servant to a Group ‘D’ post only. As such, a
family member of such Group ‘D’ Government servant can be appointed to a
Group ‘C’ post for which he/she is educationally qualified, provided a
vacancy in Group ‘C’ post exists for this purpose.

(c) Compassionate appointment should not be denied or delayed merely on
the ground that there is reorganization in the Departments/office. It should
be made available to the persons concerned if there is a vacancy meant
for compassionate appointment and he or she is found eligible under the
Scheme.
(d) Requests for compassionate appointment consequent on death of Group ‘D’

staff may be considered with greater sympathy by applying relaxed standards
depending on the facts and circumstances of the case.
(e) Compassionate appointment will have precedence over absorption of surplus

employees and regularization of daily wage/casual workers with/without
temporary status.
18. These instructions shall come into force with immediate effect and may please
be brought to the notice of all concerned.
Yours faithfully,
(C.ROUL)
Secretary Personnel.
A copy each along-with its enclosures is forwarded to all the Financial Commissioners,
Principal Secretaries and Administrative Secretaries, Punjab for information and
necessary action.
(S.C. HATTA)
Deputy Secretary Personnel

To
All the Financial Commissioners
Principal Secretaries and
Administrative Secretaries to Govt. Punjab.
ID.No. 11/105/98-4PPII/14421 Dated, Chandigarh, the 21-11-2002

Endst. No. 11/105/98-4PPII/14422 Dated, Chandigarh, the 21-11-2002
A copy each is forwarded to the Department of Finance in Bureau of Public Enterprises

with the request that abovesaid compassionate policy may be circulated and made
applicable in all Corporations/Boards/Autonomous Bodies under the administrative
control of Punjab Government departments.
(S.C. HATTA)
Deputy Secretary Personnel)

GUIDELINES FOR APPOINTMENT AS CLASS IV UNDER PLI
From
The Director General of Police
Punjab.
To
All the Heads of Police Officers in Punjab

Memo. No. 8877-8976/E-3
Dated Chandigarh, the : - 16/03/2005
Subject: GUIDELINES FOR APPOINTMENT AS CLASS IV UNDER PLI
Please refer to the subject noted above.
A large number of contingent paid Staff (Class-IV) engaged in different units

of Punjab Police are awaiting regularization against the permanent vacancies. Most of
them have put many years in service. They have a claim to be regularized as per rules and
Govt. Instruction in this regard depending upon the availability of vacancies.
It has been noted in a few instances that cases under PLI approved by this
office for appointment to Class-IV contingent paid posts are being interpreted for
appointment to the regular vacancies of Class IV. This issue has been examined in this
office and it has been realized that such an interpretation would be unjust and unfair to
the large working force of contingent paid staff who are still awaiting to be regularized.
Compassionate appointment is not a matter of right for any candidate. It is only meant to
help the family of deceased official to tide over the immediate financial crises caused due
to the death of the breadwinner of the family.
As such, if any regular vacancy exists for Class-IV staff, the existing
contingent paid official may be considered as per rules for their regularization, The
candidate approved under PLI by this office should be adjusted only as temporary
contingent paid staff. In case of any past elevation, the same may be rectified on the same
terms as in the case of Cook Diwan Chand, copy of which is enclosed.
for Director General of Police
Punjab

No. 11/105/98-4PP2/1754
Department of Personnel
(Personnel Policies-II, Branch)
Dated: Chandigarh, the 28th Jan., 2005
To
All The Heads of Departments,

Registrar, Punjab & Haryana High Court,
All Commissioners of Divisions,
All Deputy Commissioners and
All Sub-Divisional Magistrates,
in the State of Punjab.
Subject: Scheme for compassionate appointments – 2002- Grant of

employment in the State Services on compassionate
grounds-Policy Regarding.
Sir/Madam,
I am directed to refer to provisions of para 9 (e) of the Punjab

Government Scheme for compassionate appointment – 2002 circulated
through letter No. 11/105/98-4PPII/14420 dated 21-11-2002 and to state
that Government have decided to delete this provision, as there has been a
complete ban on recruitment against posts falling in the direct recruitment
quota since 13-05-2002, the question of non-availability of posts in any
department does not arise.
2. It has also been observed that in some cases recruitments are

made through compassionate appointments of persons who have specialized
qualification which is more relevant to the functioning of the other
Departments. In such cases, it has now been decided that the concerned
administrative department would refer all such cases of persons with
specialized qualifications to the Department of Personnel (Redeployment Cell)
which would then sponser the name of each such person to the department

to which his/her specialization relates and the latter Department would in
turn offer compassionate appointment as per existing provisions of the
policy. As an illustration, a compassionate appointee could have basic
training in nursing or possess qualifications enabling his appointment as a
teacher. In such cases, the services of the appointee could are fruitfully be
utilized by the departments of Health & Family Welfare and Education.
3. These instructions may be brought to the notice of all concerned for

meticulous compliance.
Yours faithfully
(S.C. Hatta)
Joint Secretary Personnel (H)
******
A copy is forwarded to all the Finance Commissioners, Principal

Secretaries and Administrative Secretaries to the Government of Punjab, for
information and meticulous compliance.
To
All the Finance Commissioners
Principal Secretaries and Administrative Secretaries to
The Government of Punjab.
I.D. No. 11/105/98-1PP2/1755 Dated, Chandigarh, the 28-01-05


No. 11/39/2005-4PPII/9799
Dated: Chandigarh, the 18-07-2005

To
Commissioners of Divisions,
Deputy Commissioners ; and
Sub-Divisional Magistrates,
Subject: Grant of compassionate appointments in State Service Group

C and D-policy regarding.
Sir/Madam,
I am directed to refer to the Punjab Government letter No.

11/105/98-4PI II/14420, dated 21-11-2002 on the subject cited above and
to inform that the State Government have decided to amend some of the
provisions of these instructions to the extent as given below :-
(i) Following lines may be added as sub-para below para 6(a):-
“While examining/verifying the financial position of the family of the

deceased employee the payments of amount of gratuity, leave
encashment, GPF and other pensionery benefits are not to be taken
into account”
(ii) Para 11 (a) may be substituted as under:-

WHERE THERE IS AN EARNING MEMBER
(iii) “In deserving cases even where there is already an earning

member may be considered for compassionate appointment with
prior approved of the Secretary of the department concerned,
who before approving such appointment will satisfy himself that
grant of compassionate appointment is justified having regard to
number of dependents, assets and liabilities left by the
Government servant, income of the earning member as also his
liabilities including the fact that the earning member is residing
with the family of the Government servant and whether he should
not be a source of support to other members of the family”
These changes in the policy instructions referred to above may kindly

be brought to the notice of all concerned for meticulous compliance.
Yours faithfully,
(S.C. Hatta)
A copy each is forwarded to all the Financial Commissioners,

Principal Secretaries and Administrative Secretaries to the Government of
Punjab, for information and meticulous compliance.
To
All the Financial Commissioners, Principal Secretaries
and Administrative Secretaries to Govt. of Punjab.
I.D. No. 11/39/2005-4PP-2/ Dated, Chandigarh, the 18-07-2005

No. 11/99/2002-4PPII/8802

Dated: Chandigarh, the 03-07-2008
To
Deputy Commissioners; and
Sub-Divisional Magistrates,
Subject: Scheme for compassionate appointments 2002-Grant of

employment in State Service on compassionate ground -
policy regarding.
Sir/Madam,
I am directed to refer to the Punjab Government letters issued

vide No. 11/105/98-4PPII/14420, dated 21-11-2002 and No.
11/99/2002-4PP2/18086 dated 28-12-2005 on the subject cited above
and to inform that the State Government decided to add following
proviso below para. 13 (a) of these policy instructions:-
“Provided that in the case where the deceased Government

employee leaves behind his/her minor children, who are studying at
the time of death of the employee and are not qualified for an
employment in the Government and the spouse is not in position to
join the Government job, a dependent child may be allowed to apply
for compassionate appointment by the Competent Authority, within a
period of one year from the date of attaining the age and educational
qualifications for a Group ‘C’ or ‘D’ appointment in Government”

2) On humanitarian consideration, it has also been decided as a
special one-time measure to extend this benefit to all old deserving
cases. In such cases, an application for employment may be made
within six months from the date of issue of these instructions, if not
already made. The Administrative Department should complete the
process of giving employment within a period of nine months from the
date of issuance of these instructions. No further relaxation shall be
allowed under any circumstances.
3) This change in the policy instructions may kindly be brought to the

notice of all concerned for meticulous compliance.
Yours faithfully,
(B.R. Marwaha)
A copy is forwarded to all the Financial Commissioners, Principal

Secretaries and Administrative Secretaries to the Government of Punjab, for
information and meticulous compliance.
To
All the Financial Commissioners, Principal Secretaries

and Administrative Secretaries to Govt. of Punjab.
I.D. No. 11/99/2002-4PP-2/8803 Dated, Chandigarh, the 03-07-2008

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T[g ;eZso rqfj

From
(Estt.-3-Branch, CPO) Punjab.
To
All Heads of Police offices in Punjab
Memo No. 14589-620/E-3(3)
Dated, Chandigarh, the:- 18-11-09
Subject:- POLICY PAPER FOR RECRUITMENT UNDER THE PRIORITY

LIST INSTRUCTIONS.
Please refer to this office Endst. No. 10576-677/E-3(3) dated 25-08-09 on

the subject noted above.
2. The Punjab Govt., vide his letter No. 15/144/09-5H3/2638 dated 09-10-09
has decided to abolish the written test/interview for enlistment under the
priority list instructions and directed this office to conduct only physical
test. Keeping in view the Government advice, this office has decided to
amend some of the provisions of the existing policy to the extent as given
below:-
Following lines in part B of the policy may be substituted as follows:-
Para 2
Existing Revised
In light of above, it is proposed that the Ordinarily, the dependent of deceased

candidates shall be considered only for official shall be considered only for the
the post of constable/clerk in group post of constable/clerks. However in
‘C’. However, for deserving candidates rare cases, in the interest of operational
under the velour and gratitude efficiency in force, Standing
category, even posts of ASI and Committee, headed by ADGP/
Inspector may be considered. Administration shall scrutinize the
candidature of candidates for the post
of ASI.

Para 5
Existing Revised
Educational 10+2 with Educational 10+2 with

qualification Punjabi qualification Punjabi
for the post of subject upto for the post of subject upto
constable. matric constable. matric
standard. standard
Educational Graduation + Educational Graduation +

qualification 120 hours qualification 120 hours
for the post of Computer for the post of Computer
clerk course clerk. Course.
(Punjabi
subject upto
matric
standard)
Educational Graduation
qualification (Punjabi
for the post of subject upto
ASI matric
standard)
Para 6
Existing Revised
At present under the rules, the lower (a) Age for post of constable would be 18
age limit is 18 years (with a relaxation to 22 years as per Rule 12.15 of PPR.
that candidate below 18 but above the
(b) Age for the post of ASI would be 18 to
age of 17 years of age would be
25 years as per rule of PPR.
eligible subject to the condition that
this service would not count towards (c) Age for the post of clerk would be 18
pensionary benefits) while the upper to 35 as per Punjab Government
age limit is 25 years. Relaxation in instructions No. 1/788-5PPI/8578
upper age limit in the case of SC/ST dated 22-05-1996
and BC are granted as prescribed by
(d) As per Government instructions No.
the State Government from time to
18/86/91-2PPI/11969 dated 04-08-
time. 92, widows can be considered for
enlistment under PLI upto the age of
45.

As per Govt. instructions No.
18/86/91-2PP1/11969 dated 04-08-
1992, widow can be considered for
enlistment under PLI unto the age of
45years.
It is proposed that no relaxation other

than the one granted by he Government
under this policy may be extended to
the applicant. However, in the case of
candidates under the velour and
gratitude category, all possible
relaxation in age may be granted.
Para 7
Physical Standards as per rules:-
Existing
Male Female
Minimum Height 5’-7” 5’-3”
Chest (unexpanded) 33” Not prescribed

(expanded) 34”
Minimum Weight Not prescribed 50 kg. (but not being followed)
Under PPR Rules 12.15, relaxation of both height and chest are permissible. In the past,
relaxation were granted across the Board as below:-
Relaxation in chest measurement by 2” x 2”
1) Relaxation in height measured by ½”.
It is proposed that for candidates under the valour and gratitude category, all
possible relaxations should be granted. In other cases, for widows, each case may be considered
individually on merits while there shall be no relaxation for the wards, except relaxation
in height by ½ and in chest by 2 ½” x 2 ½”.

Revised
Male Female
Chest 1 ½ Expansion Not prescribed
No relaxation in physical standards shall be made except for widows. In case of widows, each
case shall be considered individually on merits.
Para 8. Should there be a physical test.
Existing
b) For wards in other cases, the standards may be relaxed as below :-
PHYSICAL TEST
MALES FEMALES
(a) One mile (1600 metre) race to be (a) 800 metre run to be completed in 4
completed in 8 minutes (only one minutes 30 seconds (only one chance)
chance)
(b) Long jump 3.25 m (3 chances) (b) Long jump 2.70 m ( 3 chances)
(c) High jump 1.00 m (3 chances) (c) High jump 0.85 m (3 chances)
NOTE : - A candidate must qualify all the above events. Failure to qualify in any one of
WRITTEN TEST (FOR BOTH MALES & FEMALES)
The written test will comprise of one paper of 100 marks with questions on general
knowledge, numeric aptitude, test of reasoning etc. The paper can be answered in Punjabi
or English.
Minimum pass marks in written examination will be 45 % for the candidates from SC/ST
category and backward Classes and 50% marks for all remaining categories.

INTERVIEW
Interview – 15 marks
Revised
(a) There shall be no physical test for widows.
(b) For wards, candidates will have to clear the following physical tests for enlistment as
constable/ASI :
PHYSICAL TEST
MALES FEMALES
completed in 7 minutes (only one minutes (only one chance)
chance)
(b) Long jump 3.80 metre (3 (b) Long jump 3.00 metre (3 chances)
chances).
(c) High jump 1.00 metre (3 (c) High jump 0.95 metre (3.11 feet)
chances). (3 chances)
NOTE: A candidate must qualify all the above events. Failure to qualify in any one of
No. /E-3(3) Dated Chandigarh, the ……….
A copy of the above is forwarded to the Principal Secretary to the Government

Department of Home Affairs & Justice (Home-3 Branch), Punjab with reference to his
Memo No. 15/144/09-5H3/2638 dated: 19-10-09 for information.

D.P.C. Guidelines
No. 22011 /5/ 86-Estt. (D)
GOVERNMENT OF INDIA
MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES
AND PENSIONS
DEPARTMENT OF PERSONNEL AND TRAINING
New Delhi, dated the 10th April, 1989
OFFICE MEMORANDUM
Subject:– Departmental Promotion Committees and related matters Consolidated

instructions on –
The undersigned is directed to say that instructions on the constitution and

functioning of Departmental Promotion Committees and the procedure to be followed in
processing and implementing the recommendations of D.P.Cs. were issued in a
consolidated form, - vide this Department’s OM No. 22011/6/75-Estt. (D), dated 30th
December, 1976. Instructions have also been issued subsequently clarifying/modifying
certain aspects of the procedure. The various instructions have been updated and
consolidated in the form of “Guide Lines on Departmental Promotion Committee” a copy
of which is forwarded herewith.
S.K. PARTHASARATHY
Joint Secretary to the Government of India

GUIDELINES ON DEPARTMENTAL PROMOTION COMMITTEES
CONTENTS INDEX

PART – I FUNCTIONS & COMPOSITION OF DEPARTMENTAL PAGE No.
PROMOTION COMMITTEES
- Functions of DPCs - 220
- Composition of DPCs - 220-22
PART-II FREQUENCY OF DEPARTMENTAL PROMOTION

COMMITTEE MEETINGS
- Frequency at which DPC should meet - 222
PART-III PREPARATORY ACTION FOR HOLDING

DEPARTMENTAL PROMOTION COMMITTEES
- Determination of regular vacancies - 223

- Papers to be put for consideration by DPCs - 223
- Consideration of officers on deputation - 225
- Consideration of officers on study leave - 225
- Consideration of direct recruits - 225
- Reservation of SCs/STs - 226
PART-IV PROCEDURE TO BE OBSERVED BY DPC
- Selection Method - 226

- Confidential Reports - 227
- Preparation of year wise panels by DPC where
they have not met for a number of years - 230
- Non-Selection Method - 232
- Confirmation - 232
- Probation - 232
- Efficiency Bar - 232

- Procedure to be followed by DPC in respect of
Government servants under cloud - 232
- Adverse remarks in a CR. - 234
- Validity of the proceedings of DPCs when one - 234
member is absent
PART-V PROCESSING AND IMPLEMENTATION OF THE

RECOMMENDATION OF DPC
- Processing of recommendations of DPC - 235

- Consultation with UPSC - 235
- Approval of ACC - 235
- Procedure to be followed when the Appointing
Authority does not agree with Recommendations
of DPC - 235
- Appointing Authority to take decision within
3 months - 236
- Implementation of the recommendations of - 237
DPC-Vigilance clearance
- Order in which promotion to be made - 237
- Where eligible by direct recruitment and promotion - 237
- Promotion of Officers on deputation - 237
- EB cases - 238
- Sealed cover cases-Action after completion of
Disciplinary/criminal prosecution - 238
- Six monthly review of sealed cover cases - 238
- Sealed cover procedure for confirmation - 239
- Procedure for ad hoc promotion - 239
- Sealed cover procedure applicable to officers
coming under cloud before promotion - 241
- Date from which promotion are to be treated
as Regular - 241
- Refusal of Promotion - 242
- Validity of a Panel - 242
- Review of Panels - 242

PART-VI REVIEW OF DEPARTMENTAL PROMOTION COMMITTEES
- When Review DPCs may be held - 243

- Scope and Procedures - 243
- Cases where adverse remarks have been
Expunged or turned down - 244

GOVRENMENT OF INDIA GUIDELINES ON
MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS
DEPARTMENT OF PERSONNEL AND TRAINING
PART-I
FUNCTIONS AND COMPOSITION OF
Functions of DPCs – A post is filled by promotion where the Recruitment Rules

so provide. In making promotions, it should be ensured that suitability of the candidates
for promotion is considered in an objective and impartial manner. For this purpose,
Departmental Promotion Committee should be formed in each Ministry/Department /
Office whenever an occasion arises for making promotions/confirmations etc. The DPCs
so constituted shall judge the suitability of officers for:-
(a) promotion to ‘selection’ as well as ‘non-selection’ posts ;

(b) confirmation in their respective grades/posts ;
(c) assessment of the work and conduct of probationers for the purpose of
determining their suitability for retention in service or their discharge from it
or extending their probation; and
(d) consideration of cases of Government servants for crossing the Efficiency
Bar.
2.1 Composition of DPCs – Members included in the DPCs for Group A & B posts
should be officers who are at least one step above the posts in which promotion /
confirmation is to be made as indicated below :-
Sr Pay scale (revised) of the post in Minimum status of officers who should
No. which confirmation or to which be members of the DPC
promotion is to be considered by the
DPC
1 Rs. 2,200-4,000 or equivalent Officers of the rank of Deputy

Secretary to the Government of India
Rs. 3,000-4,500 or equivalent or above.

2 Rs. 3,000-5,000 or equivalent Officers of the rank of Director or
above.
3 Rs. 3,700-5,000 or equivalent Officers of the In such case the

rank of Joint Secretary/Additional
Rs. 4,100-5,300 or equivalent Secretary to the Secretary of the
Rs. 4,500-5,700 or equivalent Govt. of India Department/Ministry
or above. should variably be
one of the members
of the DPCs
4 Rs. 5,100-5,700 or equivalent Secretary/Additional Secretary to the

Government of India.
Rs. 5,900-6,700 or equivalent
2.2 The Union Public Service Commission (UPSC) should be associated with DPCs
in respect of all Central Civil Services/ posts belonging to Group A, where
promotion is based on the principles of selection unless it has been decided by the
Government not to associate the UPSC with a Group A DPC. The UPSC need not
be associated in respect of posts belonging to Group A, if the promotion is based
not on the principles of selection but on seniority-cum-fitness.
2.3 The Commission need not be associated with a DPC constituted for considering
the cases of confirmation of officers. The proceedings of the DPC which
considered the confirmation of Group ‘A’ officers should, however, be sent to
the Commission for their approval. While doing so, the cases of officers not
considered fit for confirmation along with their records should be specifically
referred to the Commission for their approval.
2.4 Whenever the UPSC is associated with a DPC, the Chairman or a Member of the
Commission will preside at the meeting of the DPC.
2.5 In respect of a DPC for Group C & D posts the Chairman of the DPC should be
an officer of a sufficiently high level and one of the members of the DPC should

be an officer from a Department not connected with the one in which promotions
are considered. The other member(s) should be an officer of the Department
familiar with the work of the persons whose suitability is to be assessed. The
officer of another Department appointed as a member of the DPC should also be
of an important level keeping in view the level of the other members of the DPC
and the post to which promotion is to be made. In the case of a DPC constituted
for promotions to a technical post it may also be ensured that the officer
nominated by another Department has also the requisite technical competence to
advise on the suitability of the candidates under consideration.
2.6 Endeavour should also be made to nominate an SC/ST officer on the

DPC constituted for various posts/services particularly where a DPC has to make
bulk selection for a large number of vacancies, say 30 or more at a time. Where an
outside member has to be associated with the DPC for Group C or Group D posts,
there would be no objection to nominate on such a DPC, a SC/ST officer from
such other Ministry/Department in the event of such officer not being available in
the Ministry/Department itself.
2.7 In Group A and Group B Services/posts if none of the officers included in the
DPC as per the composition given in the recruitment rules is a SC or ST officer, it
would be in order to co-opt a member belonging to the SC or ST if available
within the Ministry/Department. If no such officer is available within the
Ministry/Department, he may be taken from another Ministry/Department.
2.8 The composition of the DPC for considering the cases of Government servants for
crossing the EB in a time scale of pay should be the same as the DPC constituted
for the purpose of considering the cases of confirmation of the Government
Servants concerned with the only change that the UPSC need not be associated
for considering EB cases.
PART –II
FREQUENCY OF DEPARTMENTAL PROMOTION COMMITTEE
MEETINGS
3.1 Frequency at which DPC should meet – The DPCs should be

convened at regular annual intervals to draw panels which could be utilized on
making promotions against the vacancies occurring during the course of a year.
For this purpose it is essential for the concerned appointing authorities to initiate
action to fill up the existing as well as anticipated vacancies well in advance of
the expiry of the previous panel by collecting relevant documents like CRs,
integrity certificates, seniority list etc. for placing before the DPC. DPCs could be

convened every year if necessary on a fixed date e.g. 1st April or May. The
Ministries/Departments should lay down a time schedule for holding DPCs under
their control and after laying down such a schedule the same should be monitored
by making one of their officers responsible for keeping a watch over the various
cadre authorities to ensure that they are held regularly. Holding of DPC meetings
need not be delayed or postponed on the ground that recruitment rules for a post
are being reviewed/amended. A vacancy shall be filled in accordance with the
recruitment rules in force on the date of vacancy, unless rules made subsequently
have been expressly given retrospective effect. Since Amendments to recruitment
rules normally have only prospective application, the existing vacancies should be
filled as per the recruitment rules in force.
3.2 The requirement of convening annual meetings of the DPC should be dispensed
with only after a certificate has been issued by the appointing authority that there
are no vacancies to be filled by promotion or no officers are due for confirmation
during the year in question.
PART –III
PREPARATORY ACTION FOR HOLDING DEPARTMENTAL
4.1 Determination of regular vacancies – It is essential that the number of vacancies

in respect of which a panel is to be prepared by a DPC should be estimated as
accurately as possible. For this purpose the vacancies to be taken into account
should be the clear vacancies arising in a post/grade/service due to death,
retirement, resignation, regular long term promotion and deputation or from
creation of additional posts on a long term. As regards vacancies arising out of
deputation, only those cases of deputation for periods exceeding one year should
be taken into account, due note, however, being kept also of the number of the
deputationists likely to return to the cadre and who have to be provided for.
Purely short term vacancies created as a result of officers proceeding on leave, or
on deputation for a shorter period, training etc., should not be taken into account
for the purpose of preparation of a panel. In cases where there has been delay in
holding DPCs for a year or more, vacancies should be indicated year-wise
separately.
4.2.1 Papers to be put up for consideration by DPCs – In the case of promotions, the
proposals should be placed before the DPC in the pro forma given in Annexure-I.
As regards cases of confirmation, the proposals should be put up before the DPC
in the pro forma given in the Annexure-II. These pro formas should be completed
and submitted to the DPC, whether the UPSC is associated with the DPC or not.

4.2.2 Where a member of the UPSC has to attend a meeting of a DPC, the necessary
documents should be sent to the Commission along with the references requesting
the Commission to nominate one of their Members to preside over the DPC. The
papers should be complete as per the Check list given in Annexure-III and should
be sent in good time before the meeting.
4.2.3 No proposal for holding a DPC or Selection Committee should be sent to

UPSC until and unless all the ACRs complete and up-to-date are available. In
certain cases involving collection of large number of ACRs, the proposal can be
sent only if at least 90% of the ACRs (up-to-date and complete) are available.
Every effort should be made to keep the ACRs dossiers up-to-date, lest this aspect
is advanced as the reason for not holding DPCs in time. The officer referred in
para 3.1 should also be responsible for monitoring the completion of the ACR
dossiers.
4.2.4 The ACR folder should be checked to verify whether the ACRs for the
individual years are available. For this purpose, the proforma
enclosed (Annexure-IV) should be filled in and sent to UPSC. If the ACR for a
particular year is not available and for valid/justifiable reasons it cannot be
made available, a certificate should be recorded to that effect and placed in the
ACR folder.
4.2.5 The integrity certificate on the lines indicated below should be furnished to the
DPCs constituted to consider cases for promotion or confirmation.
“The records of service of the following officers who are to be considered

for promotion/confirmation in the grade have been carefully scrutinized
and it is certified that there is no doubt about their integrity”
If there are names of persons, in the list of eligible candidates, whose integrity is
suspect or has been held in doubt at one stage or other, this fact should also be
specifically recorded by the Ministry/Department/Office concerned and brought
to the notice of DPC.
4.2.6 Where the UPSC is associated with the DPC the certificate will be recorded by an
officer not below the rank of a Deputy officer-in-charge of the Administration
section in the Ministry/Department/Office concerned who processes and submits
names and particulars of eligible officers to the DPC should himself record the
certificate.

4.2.7 It should be ensured that the information furnished to the UPSC/DPC is factually
correct and complete in all respects. Cases where incorrect information has been
furnished should be investigated and suitable action taken against the person
responsible for it.
4.3.1 Consideration of officers on deputation – The names of the officers who are on
deputation, either on their own volition or in public interest (including foreign
service), should also be included in the list submitted to the DPC for consideration
for promotion in case they come within the field of choice for promotion and
fulfill the prescribed eligibility conditions. Similarly, the names of the officers on
deputation should also be included in the list of names to be considered by the
DPC for confirmation, in case they are eligible for confirmation and come within
the range of seniority.
4.3.2 Very often a certain number of years of service in the lower grade is prescribed as
a condition for becoming eligible for consideration for promotion to a higher post/
grade. In such cases, the period of service rendered by an officer on deputation /
foreign service, should be treated as comparable service in his parent department
for purposes of promotion as well as confirmation. This is subject to the condition
that the deputation/foreign service is with the approval of the competent authority
and it is certified by the competent authority that but for deputation/foreign
service, the officer would have continued to hold the relevant post in his parent
department. Such a certificate would not be necessary if he was holding the
departmental post in a substantive capacity.
4.4. Consideration of officers on Study Leave - An officer proceeding on study

leave should be treated on the same basis as an officer proceeding on deputation if
the study leave was duly sanctioned by the competent authority and the competent
authority certified that he would have continued to officiate but for his proceeding
on study leave. Such a certificate would not be necessary if he was holding the
said departmental post substantively. These instructions would also apply in the
cases of Government servants who are granted special leave for training abroad
under the various training schemes.
4.5. Consideration of Direct Recruits – It may happen that a Government servant

who is recommended for appointment to a post as a direct recruit may also be
among those eligible for consideration for promotion to the same post. An officer
does not lose his right of consideration for such promotion merely because he has
been recommended for appointment against the direct recruitment quota.
Therefore, such officers, if they are within the field of eligibility, should be
included in the list of officers for consideration by the DPC, excepting where an

officer was holding the lower post in a temporary capacity and has been appointed
to the lower post in a temporary capacity and has been appointed to the higher
post as a direct recruit before the date of meeting of the DPC.
4.6 Reservation for SCs/STs – Instructions have been issued from time to time
by the Department of Personnel and Training regarding reservations and
concessions to SCs and STs in the matter of promotions and confirmations. These
instructions should be duly taken into account by the appointing authorities while
formulating proposals for promotion/confirmation for consideration of the DPC.
PART –IV
PROCEDURE TO BE OBSERVED BY DEPARTMENTAL
5. Each Departmental Committee should decide its own method and procedure
for objective assessment of the suitability of the candidates. No interviews should
be held unless it has been specifically provided for in the recruitment rules for the
post/service. Whenever promotions are to be made by the method of ‘Selection’
by DPC and the administrative ministry desires that an Interview should form part
of the selection process, necessary provision should be made in the recruitment
rules.
Selection Method
6.1.1. Where promotions are to be made by selection method as prescribed in the

recruitment rules, the DPC shall, for the purpose of determining the number of
officers who will be considered from out of those eligible officers in the feeder
grade (s), restrict the field of choice as under with reference to the number of clear
regular vacancies proposed to be filled in the year;
No. of Vacancies No. of officers to be considered

1 5
2 8
3 10
4 3 times the number of vacancies

6.1.2. Guidelines for DPCs – At present DPCs enjoy full discretion to devise their own
methods and procedures for objective assessment of the suitability of candidates
who are to be considered by them. In order to ensure greater selectivity in matters
of promotions and for having uniform procedures for assessment by DPCs, fresh
guidelines are being prescribed. The matter has been examined and the following
broad guidelines are laid down to regulate the assessment of suitability of
candidates by DPCs.
6.1.3. While merit has to be recognized and rewarded, advancement in an officer’s

career should not be regarded as a matter of course, but should be earned by dint
of hard work, good conduct and result oriented performance as reflected in the
annual confidential reports and based on strict and rigorous selection process.
6.1.4. Government also desires to clear the misconceptions about ‘Average’

performance. While ‘Average’ may not be taken as adverse remark in respect of
an officer, at the same time, it cannot be regarded as complimentary to the officer,
as ‘Average’ performance should be regarded as routine and undistinguished. It is
only performance that is above average and performance that is really note-
worthy which should entitle an officer to recognition and suitable rewards in the
matter of promotion.
6.2.1. Confidential Reports – Confidential Rolls are the basic inputs on the basis of
which assessment is to be made by each DPC. The evaluation of CRs should be
fair, just and non-discriminatory. Hence -
(a) The DPC should consider CRs for equal number of years in respect of all
officers considered for promotion subject to (c) below.
(b) The DPC should assess the suitability of the officers for promotion on the
basis of their service record and with particular reference to the CRs for 5
preceding years. However, in case where the required qualifying service is
more than 5 years, the DPC should see the record with particular reference
to the CRs for the years equal to the required qualifying service. (If more
than one CR has been written for a particular year, all the CRs for the
relevant year shall be considered together as the CR for one year).
(c) Where one or more CRs have not been written for any reason during the
relevant period, the DPC should consider the CRs of the years preceding
the period in question and if in any case even these are not available the
DPC should take the CRs of the lower grade into account to complete the
number of CRs required to be considered as per (b) above. If this is also
not possible, all the available CRs should be taken into account.

(d) Where an officer is officiating in the next higher grade and has earned
CRs in that grade, his CRs in that grade may be considered by the DPC in
order to assess his work, conduct and performance, but no extra weightage
may be given merely on the ground that he has been officiating in the
higher grade.
(e) The DPC should not be guided merely by the overall grading, if any, that
may be recorded in the CRs but should make its own assessment on the
basis of the entries in the CRs, because it has been noticed that some times
the overall grading in a CR may be inconsistent with the grading under
various parameters or attributes.
(f) If the Reviewing authority or the Accepting authority as the case may be
has over-ruled the Reporting Officer or the Reviewing authority as the
case may be, the remarks of the latter authority should be taken as the final
remarks for the purpose of assessment provided it is apparent from the
relevant entries that the higher authority has come to a different
assessment consciously after due application of mind. If the remarks of the
Reporting Officer, Reviewing authority and Accepting authority are
complementary to each other and one does not have the effect of over-
ruling the other, then the remarks should be read together and the final
assessment made by the DPC.
6.2.2. In the case of each officer an overall grading should be given.

The grading shall be one among (i) Outstanding (ii) Very Good (iii) Good
(iv) Average (v) Unfit.
6.2.3. Before making the overall grading after considering the CRs for the relevant
years, the DPC should take into account whether the officer has been awarded
any major or minor penalty or whether any displeasure of any superior officer
or authority has been conveyed to him as reflected in the ACRs. The DPC
should also have regard to the remarks against the column on integrity.
6.3.1 The list of candidates considered by the DPC and the overall grading assigned
to each candidate, would form the basis for preparation of the panel for
promotion by the DPC. The following principles should be observed in the
preparation of the panel :

(i) Having regard to the levels of the posts to which promotions are to be
made, the nature and importance of duties attached to the posts a bench
mark grade would be determined for each category of posts for which
promotions are to be made by selection method. For all Group ‘C’, Group
‘B’ and Group ‘A’ posts upto (and excluding) the level of Rs. 3,700-5,000
excepting promotions for induction to Group ‘A’ posts or Services from
lower groups, the bench mark would be ‘Good’. All officers whose overall
grading is equal to or better than the bench mark should be included in the
panel for promotion to the extent of the number of vacancies. They will be
arranged in the order of their inter se seniority in the lower category
without reference to the overall grading obtained by each of them
provided that each one of them has an overall grading equal to or better
than the bench mark of ‘Good’.
Wherever promotions are made for induction to Group ‘A’ posts or

Services from lower groups, the bench mark would continue to be ‘Good’.
However, officers graded as ‘Outstanding’ would rank en block senior to
those who are graded as ‘Very Good’ and officers graded as ‘Very Good’
would rank en block senior to those who are graded as ‘Good’ and placed
in the select panel accordingly upto the number of vacancies, officers with
same grading maintaining their inter se seniority in the feeder post.
(ii) In respect of all posts which are in the level of Rs. 3,700-5,000 and above,
the benchmark grade should be ‘Very Good’. However, officers who are
graded as ‘Outstanding’ would rank en bloc senior to those who are
graded as ‘Very Good’ and placed in the select panel accordingly upto the
number of vacancies, officers with same grading maintaining their inter se
seniority in the feeder post.
(iii) Appointments from the panel shall be made in the order of names
appearing in the panel for promotion.
(iv) Where sufficient number of officers with the required benchmark grade,
are not available within the zone of consideration, officers with the
required benchmark will be placed on the panel and for the unfilled
vacancies, the appointing authority should hold a fresh DPC by
considering the required number of officers beyond the original zone of
consideration.
6.3.2 (i) In promotions by selections to posts/services within Group ‘A’, which

carry an ultimate salary of Rs. 5,700 p.m. in the revised scale, the SCs/STs
officers, who are senior enough in the zone of consideration for promotion so
as to be within the number of vacancies for which the select list has to be
drawn up, would notwithstanding the prescription of ‘benchmark’ be included
in that list provided they are not considered unfit for promotion.

(ii) In promotion by selection to posts/services in Group ‘B’ within Group ‘B’ and
from Group ‘B’ to the lowest rung in Group ‘A’, selection against vacancies
reserved for SCs and STs will be made only from those SCs/STs officers,
who are within normal zone of consideration prescribed, - vide the
Department of Personnel and A.R.O.M. No. 22011/3/76-Estt. (D) dated 24th
December, 1980. Where adequate number of SCs/STs candidates, are not
available within the normal field of choice, it may be extended to five times
the number of vacancies and the SCs/STs candidates coming within the
extended field of choice should also be considered against the vacancies
reserved for them. If candidates from SCs/STs obtain on the basis of merit
with due regard to seniority, on the same basis as others, lesser number of
vacancies than the number reserved for them, the difference should be made
up by selecting candidates of these communities, who are in the zone of
consideration, irrespective of merit and ‘bench mark’ but who are considered
fit for promotion.
(iii)As regards promotions made by selection in Group ‘C’ and Group ‘D’
posts/services, Select lists of SCs/STs officers should be drawn up separately
in addition to the general select list, to fill up the reserved vacancies.
SCs/STs officers who are within the normal zone of consideration, should
be considered for promotion alongwith and adjudged on the same basis
as others and those SCs and STs amongst them, who are selected on that basis
may be included in the general Select List in addition to their being
considered for inclusion in the separate Select Lists for SCs and STs
respectively. In the separate Select Lists drawn up respectively for SCs and
STs, officers belonging to the SCs and STs will be adjudged separately
amongst themselves and not alongwith others and, if selected, they should be
included in the concerned separate list, irrespective of their merit as compared
to other officers and the ‘bench mark’ determined by the cadre authorities.If
candidates from SCs/STs obtain on the basis of their position in the aforesaid
general list lesser number of vacancies than are reserved for them, the
difference should be made up by selected candidates of these communities in
the separate Select List for SCs and STs respectively.
6.4.1. Preparation of Yearwise panels by DPC where they have not met for a
number of years - Where for reasons beyond control, the DPC could not be
held in a year (s), even though the vacancies arose during that year (or years),
the first DPC that meets thereafter should follow the following procedures :-
(i) Determine the actual number of regular vacancies that arose in each of
the previous year(s) immediately preceding and the actual number of
regular vacancies proposed to be filled in the current year separately.

(ii) Consider in respect of each of the years those officers only who would
be within the field of choice with reference to the vacancies of each
year starting with the earliest year onwards.
(iii) Prepare a ‘Select List’ by placing the select list of the earlier year
above the one for the next year and so on ;
6.4.2. Where a DPC has already been held in a year further vacancies arise during
the same year due to death, resignation, voluntary retirement etc. or because
the vacancies were not intimated to the DPC due to error or omission on the
part of the Department concerned, the following procedure should be
followed:-
(i) Vacancies due to death, voluntary retirement, new creations, etc,

clearly belonging to the category which could not be foreseen at
the time of placing facts and material before the DPC. In such
cases, another meeting of the DPC should be held for drawing up a
panel for these vacancies, as these vacancies could not be anticipated
at the time of holding the earlier DPC. If for any reason, the DPC
cannot meet for the second time, the procedure of drawing up of year-
wise panels may be followed when it meets next for preparing panels
in respect of vacancies that arise in subsequent year(s).
(ii) In the second type of cases of non-reporting of vacancies due to error

or omission (i.e. though the vacancies were there at the time of holding
(iii) of DPC meeting they were not reported to it) results in injustice to the
officers concerned by artificially restricting the zone of consideration.
The wrong done cannot be rectified by holding a second DPC or
preparing a year-wise panel. In all such cases, a review DPC should be
held keeping in mind the total vacancies of the year.
6.4.3. Change in the State Policy - For the purpose of evaluating the merit of the
officers while preparing year-wise panels, the scrutiny of the record of service
of the officers should be limited to the records that would have been available
had the DPC met at the appropriate time. For instance for preparing a panel
relating to the vacancies of 1978 the latest available records of service of the
officers either upto December 1977 or the period ending March, 1978 as the
case may be, should be taken into account and not the subsequent ones.
However, if on the date of the meeting of the DPC, departmental proceedings
are in progress and under the existing instructions sealed cover procedure is to
be followed, such procedure should be observed even if departmental
proceedings were not in existence in the year to which the vacancy related.
The officer’s name should be kept in the sealed cover till the proceedings are
finalized.

6.4.4. While promotions will be made in the order of the consolidated select list,
such promotions will have only prospective effect even in cases where the
vacancies relate to earlier year (s).
7. Non-selection Method:
Where the promotions are to be made on ‘non-selection’ basis according
to Recruitment Rules, the DPC need not make a comparative assessment
of the records of officers and it should categorise the officers as ‘fit’ or
‘not yet fit’ for promotion on the basis of assessment of their record
of service. While considering an officer ‘fit’, guidelines in Para 6.1.4 should
be borne in mind. The officers categorized as ‘fit’ should be placed in the
panel in the order of their seniority in the grade from which promotions are
to be made.
8. Confirmation:
In the case of confirmation, the DPC should not determine the relative merit of
officers but it should assess the officers as ‘fit’ or ‘not yet fit’ for confirmation
in their turn on the basis of their performance in the post as assessed with
reference to their record of service.
9. Probation :
In the case of probation, the DPC should not determine the relative grading of
officers but only decide whether they should be declared to have completed
the probation satisfactorily. If the performance of any probationer is not
satisfactory, the DPC may advise whether the period of probation should be
extended or whether he should be discharged from service.
10. Efficiency Bar:

The DPC constituted for considering cases of Government servants for
crossing the EB need not sit in a meeting but may consider such cases by
circulation of papers. The DPC may consider such cases on the basis of
up-to-date records of performance, results of a written test and/or trade test,
if any, prescribed by the administrative Ministry. The DPC may recommend
whether the officer concerned is ‘Fit’ or ‘Not yet fit’ to cross the Efficiency
Bar. The review of the case of a Government servant who has been held up at
the EB stage on the due date should also be done in accordance with the same
procedure by the DPC.
11.1. Procedure to be followed by DPC in respect of Government servants

under cloud – At the time of consideration of the cases of Government
servants for promotion, details of Government servants in the consideration

zone for promotion falling under the following categories should be
specifically brought to the notice of the Departmental Promotion Committee:-
(i) Government servants under suspension;
(ii) Government servants in respect of whom disciplinary proceedings

are pending or a decision has been taken to initiate disciplinary
proceedings;
(iii) Government servants in respect of whom prosecution for a

criminal charge is pending or sanction for prosecution has been
issued or a decision has been taken to accord sanction for
prosecution; and
(iv) Government servants against whom an investigation or serious

allegations or serious allegations of corruption, bribery or similar
grave misconduct is in progress either by the C.B.I. or any other
agency, departmental or otherwise.
11.2. The D.P.C. shall assess the suitability of the government servants coming
within the purview of the circumstances mentioned above along with other
eligible candidate without taking into consideration the disciplinary
case/criminal prosecution, pending or contemplated, against them or the
investigation in progress. The assessment of the DPC, including “Unfit of
Promotion”, and the grading awarded by it will be kept in a sealed cover. The
cover will be superscribed ‘Findings regarding suitability for promotion to the
grade/post of …………………...in respect of Shri…………………………….
(Name of the Government servant). Not to be opened till the termination of
the disciplinary case/criminal prosecution against
Shri…………………………..”
The proceedings of the DPC need only contain the note “The findings are
contained in the attached sealed cover”. The authority competent to fill the
vacancy should be separately advised to fill the vacancy in the higher grade
only in an officiating capacity when the findings of the DPC in respect of the
suitability of a Government servant for his promotion are kept in a sealed
cover.
11.3. The same procedure outlined in para 11.2 above will be followed by the
subsequent Departmental Promotion Committees convened till the
disciplinary case/criminal prosecution pending or contemplated against the
Government servant concerned is concluded.

12.1 Adverse remarks in a C.R. – Where adverse remarks in the Confidential
Report of the officer concerned have not been communicated to him, this fact
should be taken note of by the DPC while assessing the suitability of the
officer for promotion/confirmation.
12.2 In a case where a decision on the representation of an officer against adverse

remarks has not been taken or the time allowed for submission of
representation is not over, the DPC may in their discretion defer the
consideration of the case until a decision on the representation.
13 An officer whose increments have been withheld or who has been reduced to
a lower stage in the time scale, cannot be considered on that account to be
ineligible for promotion to the higher grade as the specific penalty of
withholding promotion has not been imposed on him. The suitability of the
officer for promotion should be assessed by the DPC as and when occasions
arise for such assessment. In assessing the suitability, the DPC will take into
account the circumstances leading to the imposition of the penalty and decide
whether in the light of the general service record of the officer and the fact of
the imposition of the penalty he should be considered suitable for promotion.
However, even where the DPC considers that despite the penalty the officer is
suitable for promotion, the officer should not be actually promoted during the
currency of the penalty.
14 The DPC should record in their minutes a certificate that the

Department/Ministry/Office concerned has rendered the requisite integrity
certificate in respect of those recommended by the DPC for promotion/
confirmation.
15 Validity of the proceedings of DPCs when one member is absent.- The

proceedings of the Departmental Promotion Committee shall be legally valid
and can be acted upon notwithstanding the absence of any of its members
other than the Chairman provided that the member was duly invited but he
absented himself for one reason or the other and there was no deliberate
attempt to exclude him from the deliberation of the DPC and provided further
that the majority of the members constituting the Departmental Promotion
Committee are present in the meeting.

PART V
PROCESSING AND IMPLEMENTATION OF THE RECOMMENDATIONS

OF DEPARTMENTAL PROMOTION COMMITTEE
16.1. Processing of recommendations of D.P.C.-The recommendations of

the DPC are advisory in nature and should be duly approved by the appointing
authority. Before the recommendations are so approved the appointing
authority shall consult all concerned as indicated below, without undue
delay.
16.2 Consultation with U.P.S.C. - The recommendations of the DPC whether it

included a Member of the UPSC or not should be referred to the Commission
for approval, if—
(i) Consultation with the Commission is mandatory under Article 320(3)

of the Constitution, read with UPSC (Exemption from Consultation)
Regulation,1958.However, a reference may be made to the
Regulations, as and when necessary.
(ii) The Member of the Commission who presides over the DPC
specifically desires that the Commission should be consulted.
16.3 Approval of ACC - Where the posts fall within the purview of the Appoint-
ments Committee of the Cabinet, the approval of ACC should also be
obtained.
16.4.1. Procedure to be followed when the Appointing Authority does not agree
with Recommendations of DPC - There may be certain occasions when the
appointing authority may find it necessary to disagree with the
recommendations of the DPC.-The procedure to be followed in such cases is
indicated below.
16.4.2. Where UPSC is associated with the DPC the recommendations of the DPC
should be treated as recommendations of UPSC. If it is so considered
necessary by the appointing authority to vary or disagree with the
recommendations of the DPC the prescribed procedure for over-ruling the
recommendations of UPSC (not incorporated in these guidelines) should be
followed.
16.4.3. The recommendations of the DPC on which UPSC is not represented should
be dealt with as under:-

(a) Where the appointing authority, being lower than the President of India,
does not agree with the recommendations of the DPC, such appointing
authority should indicate the reasons for disagreeing and refer the entire
matter to the DPC for reconsideration of its earlier recommendations. In
case the DPC reiterates its earlier recommendations, giving also reasons in
support thereof, the appointing authority may accept the
recommendations, if the reasons adduced by the DPC are convincing; if
that authority does not accept the recommendations of the DPC it shall
submit the papers to the next higher authority with its own
recommendations. The decision of the next higher authority shall be final.
(b) Where the appointing authority is the President of India, the

recommendations of the DPC should be submitted to the Minister in
Charge of the Department concerned for acceptance or otherwise of the
recommendations. In case the circumstances do necessitate, the Minister
may refer the matter again to the DPC for reconsideration of its earlier
recommendations. If the DPC reiterates its earlier recommendations giving
also reason in support thereof, the matter should be placed before the
Minister for his decision. The decision taken by the Minister either to
accept or to vary the recommendations of the DPC shall be final.
16.5.1 Appointing Authority to take decision within 3 months – In cases

excepting those which require the approval of the Appointments Committee
of the Cabinet, the appointing authority should take a decision either to accept
or disagree with the recommendations of the DPC within a time-limit of three
months (from the date of the DPC meeting or the date of communication of
the UPSC’s approval to the panel, where such approval is required). Where
the appointing authority proposes to disagree with the recommendations, the
relevant papers should be submitted by the appointing authority to the next
higher authority with its own recommendations by the expiry of the period of
three months. In those cases in which the UPSC is associated with the DPC
and the appointing authority proposes to disagree with the recommendations
of the DPC, the case should be forwarded to the Establishment Officer in the
Department of Personnel and Training for placing the matter before the
Appointments Committee of the Cabinet as soon as possible and, in any case,
not later than three months from the date on which the validity of the panel
commences.
16.5.2 In cases, where the panel prepared by the DPC requires the approval of the
A.C.C. proposals therefor alongwith the recommendations of the Minister-in-
Charge should be sent to the Establishment Officer before expiry of the same
time-limit of three months.

17.1 Implementation of the recommendations of DPC-Vigilance-Clearance – A
clearance from the Vigilance Section of the Office/Department should also be
obtained before making actual promotion or confirmation of officer approved
by DPC to ensure that no disciplinary proceedings are pending against the
officer concerned.
17.2 Order in which promotions to be made – Promotion of whatever duration

should as far as possible be made in the order in which the names of the
officers appear in the panel. Exception to this rule may be necessary where a
large number of vacancies are to be filled within a comparatively short period
or it is convenient and desirable to make postings with due regard to the
location and experience of the officers concerned or where short term
vacancies have to be filled on local and ad-hoc basis.
17.3 Where eligible by direct recruitment and promotion:
If a person’s name is included in the panel for promotion to the higher post (to
which appointment can be made by promotion as well as by direct
recruitment) and also in the panel for direct recruitment to the said higher
post, he should be appointed as a direct recruit or as a promotee, having regard
to the fact whether his turn for appointment comes earlier from the direct
recruitment list or from the promotion list or from the promotion list, as the
case may be.
17.4.1 Promotion of officers on deputation – If the panel contains the name of a

person who has gone on deputation or on foreign service in the public interest
including a person who has gone on study leave, provision should be made for
his regaining the temporarily lost seniority in the higher grade on his return to
the cadre. Therefore, such an officer need not be reconsidered by a fresh DPC,
if any, subsequently held, while he continues to be on deputation/foreign
service/study leave so long as any officer junior to him in the panel is not
required to be so considered by fresh DPC irrespective of the fact whether he
might or might not have got the benefit of pro forma promotion under the
NBR. The same treatment will be given to an officer included in the panel
who could have been promoted within the currency of the panel but for his
being away on deputation.
17.4.2. In case the officer is serving on an ex-cadre post of his own volition by
applying in response to an advertisement, he should be required to revert to
his parent cadre immediately when due for promotion, falling which his name
shall be removed from the panel. On his reverting to the parent cadre after a
period of two years he will have no claim for promotion to the higher grade on
the basis of that panel. He should be considered in the normal course along
with other eligible officers when the next panel is prepared and he should be
promoted to the higher grade according to his position in the fresh panel. His

seniority, in that event, shall be determined on the basis of the position
assigned to him in the fresh panel with reference to which he is promoted to
the higher grade. (If the panel contains the name of an officer on study leave,
he should be promoted to the higher post on return from the study leave. He
should also be given seniority according to his position in the panel and not on
the basis of the date of promotion).
17.5. EB cases – The recommendations of the DPC in the case of Government

servants for crossing the EB have to be considered by the authority competent
to pass an order under FR 25. Where a government servant who has been held
up at the EB stage on the due date on account of unfitness to cross the EB is
allowed to cross the EB at a later date, as a result of subsequent review of his
case by the DPC, the increment next above the EB shall be allowed to him
from the date of such order to cross EB. Where it is proposed to fix his pay at
a higher stage taking into account the length of service from the due date for
crossing the EB, the case should be referred to the next higher authority for a
decision. Instructions regarding overruling of recommendation of DPC for
promotion/confirmation would apply in this case also.
17.6.1. Sealed cover cases – Action after completion of disciplinary/criminal

prosecution – If the proceedings of a DPC for promotion contain findings in a
sealed cover, on the conclusion of the disciplinary case/criminal prosecution,
the sealed cover or covers shall be opened. In case the Government servant is
completely exonerated, the due date of his promotion will be determined with
reference to the position assigned to him in the findings kept in the sealed
cover/covers and with reference to the date of promotion of his next junior on
the basis of such position. The Government servant may be promoted, if
necessary, by reverting the junior most officiating person. He may be
promoted notionally with reference to the date of promotion of his junior but
he will not be allowed any arrears of pay for the period preceding the date of
actual promotion.
17.6.2. If any penalty is imposed on the Government servant as a result of the

disciplinary proceedings or if he is found guilty in the criminal prosecution
against him, the findings of the sealed cover/covers shall not be acted upon.
His case for promotion may be considered by the next DPC in the normal
course and having regard to the penalty imposed on him.
17.7.1 Six monthly Review of sealed cover cases – It is necessary to ensure that the
disciplinary case/criminal prosecution instituted against any Government
servant is not unduly prolonged and all efforts to finalize expeditiously the
proceedings should be taken so that the need for keeping the case of a
Government servant in a sealed cover is limited to the bearest minimum. The
appointing authorities concerned should review comprehensively the case of a

Government servant whose suitability for promotion to a higher grade has
been kept in a sealed cover on the expiry of 6 months from the date of
convening the first DPC which had adjudged his suitability and kept its
findings in the sealed cover. Such a review should be done subsequently also
every six months. The review, should, inter alia, cover the following aspects:-
(i) The progress made in the disciplinary proceedings/criminal

prosecution and the further measures to be taken to expedite their
completion.
(ii) Scrutiny of the material/evidence collected in the investigation to take

a decision as to whether there is a prima facie case for initiating
disciplinary action or sanctioning prosecution against the officer.
If, as a result of the review, the appointing authority comes to a conclusion in

respect of cases covered by item (ii) above that there is no case for taking
action against the Government servant concerned, the sealed cover may be
opened and he may be given his due promotion with reference to the position
assigned by him by the DPC.
17.7.2 Sealed cover procedure for confirmation – The procedure outlined in the
preceding paras, should also be followed in considering the claim for
confirmation of an officer under suspension etc.
17.8.1. Procedure for ad hoc promotion – In spite of the six monthly review
referred to in para 17.7.1.above, there may be some cases where the
disciplinary case/criminal prosecution against the Government servant are not
concluded even after the expiry of two years from the date of the meeting of
the first DPC, which kept its findings in respect of the Government servant in
a sealed cover. In such a situation the appointing authority may review the
case of the Government servant, provided he is not under suspension, to
consider the desirability of giving him ad hoc promotion keeping in view the
following aspects:-
(a) Whether the promotion of the officer will be against public interest;
(b) Whether the charges are grave enough to warrant continued denial of
promotion;
(c) Whether there is no likelihood of the case coming to a conclusion in near

future;

(d) Whether the delay in the finalization of proceedings, departmental or in a
court of law, is not directly or indirectly attributable to the Government
servant concerned; and
(e) Whether there is any likelihood of misuse of official position which the
Government servant may occupy after ad hoc promotion, which may
adversely affect the conduct of the departmental case/criminal
prosecution.
The appointing authority should also consult the Central Bureau of

Investigation and take their views into account where the departmental
proceedings or criminal prosecution arose out of the investigations
conducted by the Bureau.
17.8.2. In case the appointing authority comes to a conclusion that it would not
be against the public interest to allow ad hoc promotion to the Government
servant, his case should be placed before the next DPC held in the normal
course after the expiry of the two years period to decide whether the officer is
suitable for promotion on ad hoc basis. Where the Government servant is
considered for ad hoc promotion, the DPC should make its assessment on the
basis of the totality of the individual’s record of service without taking into
account the pending disciplinary case/criminal prosecution against him.
17.8.3. After a decision is taken to promote a Government servant on an ad hoc basis,

an order of promotion may be issued making it clear in the order itself that :-
(i) the promotion is being made on purely ad hoc basis and the ad hoc
promotion will not confer any right for regular promotion ; and
(ii) the promotion shall be “until further orders”. It should also be

indicated in the orders that the Government reserve the right to cancel
at any time the ad hoc promotion and revert the Government servant to
the post from which he was promoted.
17.8.4. If the Government servant concerned is acquitted in the criminal prosecution

on the merits of the case or is fully exonerated in the departmental
proceedings, the ad hoc promotion already made may be confirmed and the
promotion treated as a regular one from the date of the ad hoc promotion with
all attendant benefits. In case the Government servant could have normally got
his regular promotion from a date prior to the date of this ad hoc promotion
with reference to his placement in the DPC proceedings kept in the sealed
cover (s) and the actual date of promotion of the person ranked immediately
junior to him by the same DPC, he would also be allowed his due seniority
and benefit of notional promotion as envisaged in para 17.6.1. above.

17.8.5. If the Government servant is not acquitted on merits in the criminal
prosecution but purely on technical grounds and Government either proposes
to take up the matter to a higher court or to proceed against him
departmentally or if the Government servant is not fully exonerated in the
departmental proceedings, the ad hoc promotion granted to him should be
brought to an end.
17.9. Sealed cover procedure applicable to officers coming under cloud before
promotion– A Government servant, who is recommended for promotion by
the Departmental Promotion Committee but in whose case any of the
circumstances mentioned in para 11.1 above arise after the recommendations
of the DPC are received but before he is actually promoted, will be considered
as if his case had been placed in a sealed cover by the DPC. He shall not be
promoted until he is completely exonerated of the charges against him and the
provisions contained in this part will be applicable in his case also.
Date from which promotions are to be treated as Regular:
17.10 The general principle is that promotion of officers included in the panel would
be regular from the date of validity of the panel or the date of their actual
promotion whichever is later.
17.11. In cases, where the recommendations for promotion are made by the
DPC presided over by a Member of the UPSC and such recommendations do
not require to be approved by the Commission, the date of Commission’s
letter forwarding fair copies of the minutes duly signed by the Chairman of
the DPC or the date of the actual promotion of the officers, whichever is later,
should be reckoned as the date of regular promotion of the officer. In cases
where the Commission’s approval is also required the date of UPSC’s letter
communicating its approval or the date of actual promotion of the officer
whichever is later will be the relevant date. In all other cases the date on
which promotion will be effective will be the date on which the officer was
actually promoted on the date of the meeting of the DPC whichever is later.
Where the meeting of the DPC extends over more than one day the last date
on which the DPC met shall be recorded as the date of meeting of the DPC.
Appointments to posts falling within the purview of ACC can, however, be

treated as regular only from the date of approval of ACC or actual promotion
whichever is later except in particular cases where the ACC approves
appointments from some other date.

17.12. Refusal of Promotion – When a Government employee does not want to
accept a promotion which is offered to him, he may make a written request
that he may not be promoted and the request will be considered by the
appointing authority, taking relevant aspects into consideration. If the reasons
adduced for refusal of promotion are acceptable to the appointing authority,
the next person in the select list may be promoted. However since it may not
be administratively possible or desirable to offer appointment to the persons
who initially refused promotion, on every occasion on which a vacancy arises,
during the period of validity of the panel, no fresh offer of appointment on
promotion shall be made in such cases for a period of one year from the date
of refusal of first promotion or till a next vacancy arises whichever is later. On
the eventual promotion to the higher grade, such Government servant will lose
seniority vis-à-vis his juniors promoted to the higher grade earlier irrespective
of the fact whether the posts in question are filled by selection or otherwise.
The above mentioned policy will not apply where ad hoc promotions against
short term vacancies are refused.
17.13.1. Validity of panel – The panel for promotion drawn up by DPC for ‘selection’
posts would normally be valid for one year. It should cease to be in force on
the expiry of a period of one year and six months or when a fresh panel is
prepared, whichever is earlier.
17.13.2. The date of commencement of the validity of panel will be the date on which
the DPC meets. In case the DPC meets on more than one day, the last date of
the meeting would be the date of commencement of the validity of the panel.
In case the panel requires, partially or wholly, the approval of the
Commission, the date of validity of panel requires, be the date (of
Commission’s letter) communicating their approval to the panel. It is
important to ensure that the Commission’s approval to the panel is obtained,
where necessary, with the least possible delay.
17.14. Review of Panels – The ‘select list’ should be periodically reviewed. The
names of those officers who have already been promoted (otherwise than on a
local or purely temporary basis) and continue to officiate should be removed
from the list and rest of the names, if they are still within the consideration
zone, alongwith others who may now be included in the field the subsequent
period.

PART-VI
REVIEW D.P.Cs
18.1 When Review DPCs may be held – The proceedings of any DPC may be
reviewed only if the DPC has not taken all material facts into consideration or
if material facts have not been brought to the notice of the DPC or if there
have been grave errors in the procedure followed by the DPC. Thus, it may
be necessary to convene Review DPCs to rectify certain unintentional
mistakes, e.g.
(a) where eligible persons were omitted to be considered; or

(b) where ineligible persons were considered by mistake; or
(c) where the seniority of a person is revised with retrospective effect
resulting in a variance of the seniority list placed before the DPC; or
(d) where some procedural irregularity was committed by a DPC ; or

(e) where adverse remarks in the CRs were toned down or expunged after
the DPC had considered the case of the officer.
These instances are not exhaustive but only illustrative.
18.2. Scope and procedure – A Review DPC should consider only those persons
who were eligible as on the date of meeting of origional DPC. That is, persons
who became eligible on a subsequent date should not be considered. Such
cases will, of course, come up for consideration by a subsequent regular DPC.
Further the review DPC should restrict its scrutiny to the CRs for the period
relevant to the first DPC. The CRs written for subsequent periods should not
be considered. If any adverse remarks relating to the relevant period, were
toned down or expunged, the modified CRs should be considered as if the
original adverse remarks did not exist at all.
18.3. A Review DPC is required to consider the case again only with reference
to the technical or factual mistakes that took place earlier and it should neither
change the grading of an officer without any valid reason (which should
be recorded) nor change the zone of consideration nor take into account
any increase in the number of vacancies which might have occurred
subsequently.

18.4.1 Cases where adverse remarks have been expunged or toned down -
In cases where the adverse remarks were toned down or expunged subsequent
to consideration by the DPC, the procedure set out herein may be followed.
The appointing authority should scrutinize the case with a view to decide
whether or not a review by the DPC is justified, taking into account the nature
of the adverse remarks toned down or expunged. In cases, where the UPSC
have been associated with the DPC, approval of the Commission would be
necessary for a review of the case by the DPC.
18.4.2. While considering a deferred case, or review of the case of a superseded

officer, if the DPC finds the officer fit for promotion/confirmation, it would
place him at the appropriate place in the relevant select list/list of officers
considered fit for confirmation or promotion after taking into account the
toned down remarks or expunged remarks and his promotion and confirmation
will be regulated in the manner indicated below.
18.4.3. If the officer placed junior to the officer concerned have been promoted, he
should be promoted immediately and if there is no vacancy, the junior most
person officiating in the higher grade should be reverted to accommodate him.
On promotion, his pay should be fixed under F. R. 27 at the stage it would
have reached, had he been promoted from the date the officer immediately
below him was promoted but no arrears would be admissible. The seniority of
the officer would be determined in the order in which his name, on review,
has been placed in the select list by DPC. If in any such case a minimum
period of qualifying service is prescribed for promotion to higher grade, the
period from which an officer placed below the officer concerned in the select
list was promoted to the higher grade, should be reckoned towards the
qualifying period of service for the purpose of determining his eligibility for
promotion to the next higher grade.
18.4.4. In the case of confirmation, if the officer concerned is recommended for

confirmation, on the basis of review by the DPC, he should be confirmed and
the seniority already already allotted to him on the basis of review should not
be disturbed by the delay in confirmation.


Copy of Punjab Government circular letter No. 4/3/93‐3PPI/1150, dated 20th January, 1994,
from the Department of Personnel and Administrative Reforms, addressed to all the Financial
Commissioners and Administrative Secretaries to Government, Punjab and all Heads of
Departments etc., etc.
Subject: Promotion of Government employee against whom disciplinary/court

proceedings are pending or whose conduct is under investigation – Procedure
and guidelines to be followed
I am directed to refer to Punjab Government Circular letters No. 4/37/83-

3PP/8708, dated 27th June, 1985 No. 4/18/87-3PPI/8799, dated 13th June 1988 and
No. 4/50/3PPI/88/16905, dated 27th/28th October, 1988, which laid down policy
regarding procedure to be followed in cases where the turn of an employee whose
conduct is subject to enquiry/investigation comes up for promotion to higher post.
2. Keeping in view the revised policy of the Government of India on the subject, it
has been decided to lay down the revised policy in supersession of the earlier
instructions in the subsequent paras of this letter.
3. The State Government has issued instructions, -- vide circular letter No.
4/39/3PPI/89/20265, dated 23rd November, 1990 regarding setting up of
Departmental Promotion Committees for considering cases of promotion to Class-
I and Class-II posts. No such Departmental Promotion Committees, however,
exist for promotion to Class-III posts and these promotions are ordered by
Competent Authority, prescribed for each case.
4. At the time of consideration of the cases of Government employees for

promotion, details of Government employees in the consideration zone for
promotions falling under the following categories should be specifically brought
to the notice of the Departmental Promotion Committee or the Competent
Authority, as the case may be -
(i) Government employees under suspension;

(ii) Government employees in respect of whom a charge-sheet has been issued
and the disciplinary proceedings are pending; and
(iii) Government employees in respect of whom prosecution for a criminal charge
is pending.

5. The Departmental Promotion Committee / Competent Authority shall assess
the suitability of the Government employees coming within the purview of
the circumstances mentioned above along with other eligible candidates without
taking into consideration the disciplinary case/criminal prosecution pending. The
assessment of the Departmental Promotion Committee/Competent Authority
including ‘Unfit for Promotion’ and the grading awarded by it will be kept in a
sealed cover. The cover will be superscribed ‘Findings regarding suitability for
promotion to the grade/post of …………………….. in respect of Shri/Smt.
………………………………(Name of the Government Employee). Not to be
opened till the termination of the disciplinary cases/criminal prosecution against
Sh./Smt. …………………………. The proceedings of the Departmental
Promotion Committee/decision of the Competent Authority need only contain the
note ‘The findings are contained in the attached sealed cover’. The authority
competent to fill the vacancy should be separately advised to fill the vacancy in
the higher grade only in an officiating capacity when the findings of the
Departmental Promotion Committee in respect of the suitability of Government
employee for his promotion are kept in a sealed cover.
6. The same procedure outlined in Para 5 above will be followed by the subsequent
Departmental Promotion Committees convened or by the Competent Authorities
till the disciplinary case/criminal prosecution against the Government employee
concerned is concluded.
7. On the conclusion of the disciplinary case/criminal prosecution, which results in

dropping of allegations against the Government employee, the sealed cover or
covers shall be opened. In case, the Government employee is completely
exonerated, the due date of his promotion will be determined with reference to the
position assigned to him in the findings kept in the sealed cover/covers and with
reference to the date of promotion of his next junior on the basis of such position.
The Government employee may be promoted, if necessary, be reverting the junior
most officiating person. He may be promoted notionally with reference to the date
of promotion of his junior. However, whether the official/officer concerned will
be entitled to any arrears of pay for the period of notional promotion proceeding
the date of actual promotion, and if so to what extent will be decided by the
appointing authority by taking into consideration all the facts and circumstances
of the disciplinary proceedings/criminal prosecution. Where the authority denies
arrears of salary or part of it, it will record its reason for doing so. It is not
possible to anticipate and enumerate exhaustively all the circumstances under
which such denials of arrears of salary or part of it may become necessary.
However there may be cases where the proceedings, whether disciplinary or
criminal, are, for example delayed at the instance of the employee or the clearance
in the disciplinary proceedings or acquittal in the criminal proceedings is with
benefit of doubt or on account of non-availability of evidence due to the acts
attributable to the employee etc. These are only some of the circumstances where
such denial can be justified.

8. If any penalty is imposed on the Government Employee as result of the
disciplinary proceedings or if he is found guilty in the criminal prosecution
against him, the findings of the sealed cover/covers shall not be acted upon. His
case for promotion may be considered by the next Departmental Promotion
Committee or the Competent Authority next time in the normal course and having
regard to the penalty imposed on him.
9. It is also clarified that in a case where disciplinary proceedings have been held
under the relevant disciplinary rules, ‘Warning’ should not be issued as a result of
such proceedings. If it is found, as a result of the proceedings, that some blame
attaches to the Government employee, at least the penalty of ‘Censure’ should be
imposed.
10. It is necessary to ensure that the disciplinary case/criminal prosecution instituted

against any Government employee is not unduly prolonged and all efforts to
finalize expeditiously the proceedings should be taken so that the need for
keeping the case of a Government employee in a sealed cover is limited to be
barest minimum. It has, therefore, been decided that the appointing authorities
concerned should review comprehensively the cases of Government employees,
whose suitability for promotion to higher grade has been kept in a sealed cover on
the expiry of six months from the date of convening the first Departmental
Promotion Committee or the date of first consideration by the competent
authority, which had adjudged his suitability and kept its findings in the sealed
cover. Such a review should be done subsequently also every six months. The
review should, inter alia, cover the progress made in the disciplinary
proceedings/criminal prosecution and the further measures to be taken to expedite
their completion.
11. In spite of the six monthly review referred to in Para 10 above, there may be some
cases, where the disciplinary case/criminal prosecution against the Government
employee is not concluded even after the expiry of two years from the date of the
meeting of the first Departmental Promotion Committee or the date of the first
consideration by the Competent Authority, which kept its findings in respect of
the Government employee in a sealed cover. In such situation, the appointing
authority may review the case of the Government employee, provided he is not
under suspension, to consider the desirability of giving him ad hoc promotion
keeping in view the following aspects :-

(a) Whether the promotion of the officer will be against public interest.
(b) Whether the charges are grave enough to warrant continued denial
of promotion ;
(c) Whether there is any likelihood of the case coming to a conclusion

in the near future ;
(d) Whether the delay in the finalization of proceedings, departmental

or in a Court of Law, is not directly or indirectly attributable to the
Government employee concerned ; and
(e) Whether there is any likelihood of misuse of official position which

the Government employee may occupy after ad hoc promotion,
which may adversely affect the conduct of the departmental
case/criminal prosecution.
The appointing authority should also consult the Vigilance Department and
take their views into account where the Departmental Proceedings or Criminal
Prosecution arose out of the Investigation conducted by the Vigilance
Department.
12. In case the appointing authority comes to the conclusion that it would not be
against the public interest to allow ad hoc promotion to the Government
employee, his case should be placed before the next Departmental Promotion
Committee held in the normal course after the expiry of the two years period to
decide whether the officer is suitable for promotion on ad hoc basis. (In the case
of Class-III employees such a consideration may be done by the appointing
authority itself). Where the Government employee is considered for ad hoc
promotion, the Departmental Promotion Committee/ Competent Authority, should
make its assessment on the basis of the totaling of the individual’s record of
service without taking into account, the pending disciplinary case/ criminal
prosecution against him.
13. After a decision is taken to promote an employee on ad hoc basis, an order of

promotion may be issued making it clear in the order itself that -
(i) the promotion is being made on purely ad hoc basis and the ad hoc
promotion will not confer any right for regular promotion; and
(ii) the promotion shall be ‘until further orders’. It should also be indicated in
the orders that the Government reserve the right to cancel the ad hoc
promotion and revert at any time the Government employee to the post
from which he was promoted.

14. If the Government employee concerned is acquitted in the criminal prosecution on
the merit of the case and is fully exonerated in the departmental proceedings, the
ad hoc promotion already made may be confirmed and the promotion treated as a
regular one (subject to an approval of the Punjab Public Service Commission
where necessary) from the date of the ad hoc promotion with all attendant
benefits. In case the Government employee could have normally got his regular
promotion from a date prior to the date of his ad hoc promotion with reference to
his placement in the Departmental Promotion Committee’s proceedings or in the
decision of Competent Authority kept in the sealed cover (s) and the actual date of
promotion of the person ranked immediately junior to him by the same
Departmental Promotion Committee/by the same Competent Authority, he would
also be allowed his due seniority and benefit of notional promotion as envisaged
in Para 7 above.
15. If the Government employee is not acquitted on merits in the criminal prosecution
but purely on technical grounds and Government either proposes to take up the
matter to a higher court or to proceed against him departmentally or if the
Government employee is not exonerated in the departmental proceedings, the ad
hoc promotion granted to him should be brought to an end.
16. A Government employee, who is recommended for promotion by Departmental

Promotion Committee/considered fit for promotion by the Competent Authority,
but in whose case any of the circumstances mentioned in paras 4, 5 and 6 above
arise after the recommendations of the Departmental Promotion Committee
/decision of the Competent Authorities are/is received but before he is actually
promoted, will be considered as if his case had been placed in a sealed cover by
the Departmental Promotion Committee/Competent Authority. He shall not be
promoted until he is completely exonerated of the charges against him and the
provisions contained in this letter will be applicable in his case also.
17. The contents of this circular letter may please be brought to the notice of all
concerned for meticulous compliance.
18. The receipt of this circular may please be acknowledged.

From
Punjab.
To
The Deputy Inspector General of Police,
Ferozepur Range, Ferozepur Cantt.
Memorandum No. 33464 - / E-2 dated Chandigarh the 25.11.1994
Sub: Clarification regarding having adverse effect of major punishment in the

matter of promotion.
Please refer to your office Memo. No. 4368/FR-II dated 24-02-1994, on the
subject noted above:
As per criteria adopted by the Departmental Promotion Committee while deciding

the cases of Sub-Inspector for promotion List ‘F’, the effect of major punishment
viz. forfeiture of service for increments on temporary/permanent effect is taken
into account for the period of punishment only. It is therefore, clarified that
practice in vogue at C.P.C. may please be adopted while deciding the promotion
cases, so as to bring uniformity.
Please acknowledge receipt.
Sd/-
For Director General of Police
Punjab.

No. 33465-68/ E-2 Dated Chandigarh, the: 25-11-94
A copy of the above is forwarded to the following for similar action:-
1) Inspector General of Police, Border Range, Amritsar w.r.t. his office Memo.
No. 12563/BR-I, dated 26-08-1994.
2) Deputy Inspector General of Police, Ludhiana Range, Ludhiana w.r.t. his

office Memo. No. 22653/A-I, dated 04-08-1994.
3) Deputy Inspector General of Police, Jalandhar Range, Jalandhar Cantt. w.r.t.

his office Memo. N 5868/ A-I dated 19-05-1994.
4) Deputy Inspector General of Police, Patiala Range, Patiala w.r.t. his office
Memo. No. 15646/A-I, dated 30-08-1994.
Sd/-
Punjab.

gq;'Bb ns/ gqpzXeh ;[Xko ftGkr, gzikp tZb' ikoh r;ash gZso Bzpo 4$9$94-3ghgh-1$17916
fwsh 22 nes{po, 1996 dh ekgh i' oki s/ ;w{j ftGkrK d/ w[yhnK nkfd ~ ;zp'Xs j?.
ft;akL fizBK e/;K ftZu fdnkBsdkoh ;Zeh dZ;h rJh j't/, T[BK e/;K ftZu soZeh s/ ftuko
eoB ;pzXh Bhsh .
;aqhwkB$;aqhwsh ih,
w?~ T[go'es ft;a/ s/ nkg ih dk fXnkB fdtkT[D ns/ fJj fbyD dh jdkfJs
j'Jh j? fe fizBK e/;K ftZu ;oekoh eowukoh dh fdnkBsdkoh ;aZeh dZ;h rJh j't/ ns/ T[j
fJzdoki ykoi BK ehsk frnk j't/, T[jBK e/;K ftZu T[u/oh nk;kwh s/ soZeh eoB pko/ Bhsh
fBoXkos eoB d/ wkwb/ s/ ftuko ehsh rJh j? . fizBK nk;kwhnK ~ w?foN-ew-;hBhnosk d/
nXko s/ soZeh oKjh Gfonk iKdk j?, T[jBK ;pzXh ;oeko dh Bhsh r;ash gZso Bzpo 9129-ih-
56$3966, fwsh 17-09-56 ftZu dZ;h rJh j? . fJ; Bhsh dk Y[etK N[Ze j/m dZf;nk iKdk j? L-
a) An officer known to be dishonest will not be promoted. For the rest, each officer/official
would have to be judged on the basis of ability, industry, personality and bearing,
experience and aptitude. It is difficult to law down generally what importance should be
attached to each of these qualities. This would have to depend on the nature of the
posts in question.
b) While making selection for purposes of promotion to higher selection posts, out of the
three suitable candidates for each post, seniority would be ignored only in favour of that
junior candidate who is considered to be of exceptional merit. No Selection Committee
need be formed or a written test or an interview need be introduced for the purposes of
selection.

2H Gkos ;oeko dh T[u/ohnK nk;kwhnK s/ u'D oKjh fB:[esh ns/ BkB riafNv s'
riafNv nk;kwhnK s/ u'D oKjh soZeh pko/, fizBK e/;K ftZu fdnkBsdkoh ;aZeh dZ;h rJh j't,/
fBoXkos Bhsh j/m nB[;ko j?L-
"No officer who does not have a reputation for honesty should be placed in a position in
which there is considerable scope for discretion and that it is necessary that all recommending
authorities should, before recommending officers for responsible posts where there is
considerable scope for discretion to take into account all relevant factors regarding their
integrity and reputation for honesty and impartiality. Whenever, cases of officers are being
considered for promotion to high administrative posts or to gazetted grades from non‐gazetted
grades, the selection authority should give particular attention to the integrity of the individuals
concerned and all those whose integrity is not above board should not be promoted to these
posts.”
3H T[go'es oki ;oeko ns/ Gkos ;oeko dh dZ;h Bhsh ~ tkuD s' fJj rZb ;agZ;aN j'
iKdh j? fe fizBK e/;K ftZu fdnkBsdkoh ;aZeh j't/, T[jBK e/;K ftZu soZeh Bjh d/Dh j? . go
fJj Bhsh e/tb T[u/ohnK nk;kwhnK ns/ riafNv nk;kwhnK s/ soZeh bJh bkr{ j? . fizBK e/;K
ftZu fdnkBsdkoh pko/ G?V/ eEB doi j'D, T[jBK e/;K ftZu gqh-w?fuT[o foNkfJow?N eoB pko/
oki ;oeko dh Bhsh r;ash gZso Bzpo 16$42$78-2ghHghH$7300, fwsh 20-06-81 ftZu doi ehsh
rJh j? . fJ; Bhsh nB[;ko i/eo foftT{ ;w/ fe;/ eowukoh d/ e/; ftZu fgSb/ d; ;kbK
ftZu fdnkBsdkoh pko/ G?V/ eZEB doi jB iK T[jBK G?V/ eEBK d/ doi j'D s' pknd T’[;
eowukoh dh ebk;, ;N/N; iK nk;kwh ftZu spdhbh BK j'Jh j't/ sK fdnkBsdkoh ;pzXh G?V/
eEBK pko/ fJZe jh fJzdoki ~ gqh-w?fuT[o foNkfJow?N eoB bJh ekch ;wfMnk ikt/ . i/eo
fdnkBsdkoh ;pzXh G?V/ eEBK dk fJzdoki 10 ;kb d/ ;w/ s' finkdk ;w/ dk j? ns/ pknd d/
foekov ftZu fdnkBsdkoh pko/ e'Jh G?Vk eEB Bjh j? sK T[; e/; ftZu e/tb fJe jh
fJzdoki ekoB gqh-w?fuT[o foNkfJow?N d/ j[ew ikoh eoB dh b'V Bjh j? . i/eo fdnkBsdkoh
;pzXh G?V/ eEB ;pzXh fJzdoki dh fwsh s' pknd T[;~ soZeh fdZsh rJh j't/ sK nfij/
fJzdoki d/ nkXko s/ fe;/ eowukoh ~ gqh-w?fuT[o foNkfJo Bjh eoBk j?, Gkt/ fJj fJzdoki
10 ;kb d/ ;w/ ftZu th j't/ .

4H T[go'es dZ;h Bhsh s/ ;zBw[Zy ftuko ehsh rJh j? ns/ fJj c?;bk ehsk frnk j? fe
fizBK e/;K ftZu fdnkBsdkoh ;aZeh j'D pko/ ;/tk foekov ftZu fJzdoki j?, ;pzXs
eowukoh$nfXekoh ~ eBt/n ehsk frnk j? ns/ ;pzXs eowukoh$nfXekoh tZb' fdZsh rJh gqsh
p/Bsh i/ e'Jh j't/ s/, ftuko eoe/ ;woZE nfXekoh tZb' T[; G?V/ eZEB ~ ysw BK ehsk
frnkj't/ sK T[jBK e/;K ftZu T[; eowukoh$nfXekoh ~ T[u/oh nk;kwh s/ soZeh BK fdZsh ikt//,
p;aos/ fe fdnkBsdkoh ;pzXh G?V/ eZEB d/ fJzdoki dh fwsh s' b? e/ soZeh s/ ftuko eoB
dh fwsh d/ ftueko d/ ;w/ ftZu T[;~ e'Jh gqthBsk soZeh iK ;hBhno ;e/b ftZu gb/;w?N BK
fdZsh rJh j't/ . go i/eo gqthBsk soZeh iK ;hBhno ;e/b ftZu gb/;w?N fdZsh rJh j? sK
fco fJ; G?V/ fJzdoki dk e'Jh fXnkB BK fdZsk ikt/ fe fJ; ftGkr dhnK jdkfJsK Bzpo
47$45$95-5ghgh-1$20976, fwsh 17-10-95 ftZu th ;agZ;aN ehsk frnk j? fe fijVk ;/tk foekov
gqthBsk soZeh$soZehnK d/D bJh iK T[u/o/ ;e/bK ftZu gb/;w?N d/D bJh ftuko fbnk frnk j?
ns/ gqthBsk soZeh$soZehnK iK T[u/o/ ;e/bK ftZu gb/;w?N d/ fdZsh rJh j? sK T[; foekov ~
fe;/ wzst bJh th ;kjwD/ BK oZfynk ikt/ .
5H i/eo fdnkBsekoh ;pzXh G?V/ eZEB dh fwsh s' pknd nrb/ nZm ;kbK dhnK ;kbkBk
r[gs fog'oNK ftZu fdnkBsekoh ;pzXh e'Jh j'o G?Vk eZEB doi Bjh ehsk iKdk j? sK T[;
;{os ftZu T[; eowukoh$nfXekoh ~ soZeh bJh ftukfonk ik ;edk j? . d{i/ ;apdK ftZu
soZeh d/D d/ e/; s/ ftuko eoB dh fwsh ~ i/eo fgSb/ nZm ;kbK dh ;kbkBk r[gs fog'oNK
ftZu fdnkBsekoh ;pzXh e'Jh th G?Vk fJzdoki Bjh j? sK eowukoh ~ soZeh bJh ftukfonk
ikt/ i/ :'r ;wfMnk iKdk j? sK soZeh fdZsh ik ;edh j? .
6H fdnkBsekoh ;pzXh r[gs fog'oNK ftZu eZEB doi eoB pko/ ;oeko tZb' r;ash gZso
Bzpo 15$11$88-1HghghH1$17179, fwsh 04-11-1988 ftZu Bhsh do;kJh rJh j? . fJ; rZb ~
:ehBh pDkfJnk ikt/ fe fdnkBsekoh ;pzXh r[gs fog'oNK ftZu eZEB fJjBK jdkfJsK nB[;ko
jh doi ehs/ ikD ns/ fJjBK jdkfJsK dh T[bzxDk eod/ j'J/ i/eo fe;/ nfXekoh tZb'
fdnkBsekoh ;pzXh r[gs fog'oNK ftZu G?V/ eZEB doi ehs/ iKd/ jB sK T[jBK G?V/ eZEBK ~
fog'oN ftZu' ykoi eo fdZsk ikt/ .
fJ; gZso dh gj[zu o;hd G/ih ikt/ .

Copy of Punjab Government circular letter No. 3/27/93-3PPI/2087, dated 27th
February, 1998 from the Department of Personnel and Administrative Reforms,
addressed to all the Heads of Departments etc., in the State of Punjab.
Sub: Promotion of Government employees against whom disciplinary / court

proceedings are pending or whose conduct is under investigation procedure
and guidelines to be followed.
Sir/Madam,
I am directed to invite your kind attention towards circular letter No. 4/3/95-
3PPI/1150, dated 20-01-94 vide which it was interalia decided that at the time of
consideration for promotion of the cases of government employee, the details of the
employees being considered for promotion under the following categories should be
specifically brought to the notice of the Departmental Promotion Committee or the
Competent Authority for assessing their suitability alongwith other candidates without
taking into consideration, the disciplinary/criminal prosecution pending against them and
the assessment/recommendation of the Departmental Promotion Committee or the
Competent Authority, as the case may be kept in a ‘sealed cover’ :-
(i) Government employees under suspension;
(ii) Government employees in respect of whom charge-sheets have been issued

and the disciplinary proceedings are pending, and
(iii) Government employees in respect of whom prosecution for criminal charge is

pending.
2. Further vide circular letter No. 3/14/96-3PPI/12639, dated 22-07-1996, it was

decided that an employee against whom a prima facie case of serious nature is alleged but
the charge-sheet has not been served upon him due to administrative reasons upto the
date of consideration of his case for promotion, his case may also be kept in ‘sealed
cover’ and similar procedure adopted
3. The aforesaid procedure has been reviewed by the government keeping in view
the latest judicial pronouncements and it has been decided that the ‘sealed cover’
procedure may henceforth be adopted in the following circumstances only :-

(i) When an employee is under suspension ;
(ii) When a charge sheet has been issued to a Government employee and
disciplinary proceedings are pending ;
(iii) When a prosecution for a criminal charge is pending against an employee,

a charge is framed i.e. report u/s 173 Cr.P.C. prepared and put up to the
court ; and
(iv) If a prima facie case of serious nature involving grave misconduct, corruption
or bribery is established against an employee and the competent authority
decides to charge-sheet him for imposition of a major penalty even if the
charge-sheet has not yet issued.
4. It is also clarified that ‘sealed cover’ procedure is not to be adopted in a case

where an employee has been issued show cause notice under Rule 10 of the Punishment
and Appeal Rules for awarding a minor penalty.
5. The receipt of this circular letter may please be acknowledged.

No. 3/23/98-1PPII/10394
Department of Personnel and Administrative Reforms
(Personnel Policies Branch-II)
Dated, Chandigarh, the 5th August, 1998
To
All the Heads of the Departments;
Commissioners of Divisions;
Deputy Commissioners; and
Sub-Divisional Magistrates in the State of Punjab.
Sub :- Action to be taken in cases where Government employees are convicted on a

criminal charge – Civil Appeal No. 2992/1995 – Supreme Court of India –
Deputy Director of Collegiate Education {Administration (Madras)
Appellant Vs. S. Nagoor Heera, Respondent}
Sir / Madam,
I am directed to refer to the subject noted above and to say that in the case
cited, the Tamil High Court suspended the sentence imposed upon the respondent
and released him on bail. The Appellant i.e. the Deputy Director of Collegiate
Education issued a notice to the Respondent Calling upon him to show-cause why
should he not be dismissed from service in view of his conviction by the Criminal
Court. The Show Cause Notice expressly recited that in as much as the High
Court has only suspended the sentence, the conviction of the respondent was still
in force. After receiving the Show cause notice, the respondent filed Original
Application No. 6051 of 1993 before the Tamil Nadu Administrative Tribunal.
The submission of the respondent was upheld by the Tribunal, that in as much as
the sentence imposed upon him by the Criminal Court has been suspended by the
Appellate Court (High Court) no proceedings could be taken for termination, the
services of the respondent under and with reference to clause (a) of the second
proviso to Article 311 (2) of the Constitution of India. The Tribunal quashed the
Show-Cause Notice on the following reasoning:-

“Therefore, it is clear that once the sentence has been suspended admitting the
appeal, the criminal proceedings of the lower court which ended in conviction and the
sentence of the applicant is being continued in the appellate court and it can end only
when the proceedings in the appellate Court come to an end. Till than the applicant
cannot be proceded under the provisions of the TNCS (CCA) rules as has been done in
this case. Yet another flaw is that there has been inordinate delay of two years and eight
months after the conviction and the sentence was passed by the lower court in issuing the
impugned show cause notice. This inordinate delay is unexplained. Therefore, the show
cause notice to the applicant is not sustainable in law till the appellate court disposes of
the Criminal appeal”
(2) The correctness of the said order of the Tribunal was questioned by the
Deputy Director of Collegiate Education in the Appeal. The learned Hon’ble
Judges (B.P. Jeevan Reddy and K.S. Paripoornan) of the Supreme Court of India
in the appeal cited observed as under:-
(8) “We need not however, concern ourselves any more with power of the
appellate Court under the Code of Criminal Procedure for the reason that what is
relevant for clause (a) of the second proviso to Article 311(2) is the “conduct
which has led to his conviction on a criminal charge” and there can be no
question for suspending the conduct. We are, therefore, of the opinion that taking
proceedings for and passing orders of dismissal, removal or reduction in rank of
government servant who has been convicted by a criminal Court is not barred
merely because the sentence or order is suspended by the appellate court or on
the ground that the said government servant-accused has been released on bail
pending the appeal.
(9) The Tribunal seems to be of the opinion that until the appeal against the
conviction is disposed of, action under clause (a) of the second proviso to Article
311(2) is not permissible. We see no basis or justification for the said view. The
more appropriate course in all such cases is to take action under clause (a) of the
second proviso to Article 311(2) once a government servant is convicted of a
criminal charge and not to wait for the appeal or revision as the case may be. If,
however, the government servant-accused is acquitted on appeal or other
proceedings, the order can always be revised and if the government servant is
reinstated, he will be entitled to all the benefits to which he would have been
entitled to, had he continued in service. The other course suggested viz., to wait
till the appeal, revision and other remedies are over, would not be advisable since

it would mean continuing in service a person who has been convicted of a serious
offence by a criminal court. It should be remembered that the action under clause
(a) of the second proviso to Article 311(2) will be taken only where the conduct
which has led to his conviction is such that it deserves any of the three major
punishments mentioned in Article 311(2). As held by this court in Shankar Dass
Vs Union of India (1985) 2 SCC 358.
“Clause (a) of the second proviso to Article 311(2) of the Constitution confers on
the Government the power to dismiss a person from service on the ground of
conduct which has led to his conviction on a criminal charge. But, that power,
like every other power has to be exercised fairly, justly and reasonably. Surely,
the Constitution does not contemplate that a government servant, who is
convicted for parking his scooter in a no parking area, should be dismissed from
service. He may, perhaps not be entitled to be heard on the question of penalty
since clause(a) of the second proviso to Article 311(2) makes the provision of that
article inapplicable when a penalty is to be imposed on a government servant on
the ground of conduct which has led to his conviction on a criminal charge. But
the right to impose a penalty carries with it the duty to act justly.”
(10) What is really relevant thus is the conduct of the government servant
which has led to his conviction on a criminal charge. Now, in this case, the
respondent has been found guilty of corruption by a criminal court. Until the said
conviction is set aside by the appellate or other higher court, it may not be
advisable to retain such person in service. As stated above, if he succeeds in
appeal or other proceedings, the matter can always be reviewed in such a manner
that he suffers no prejudice.
(11) The Tribunal has given yet another reason for quashing the show cause
notice, viz., that whereas the conviction of the criminal court was on 04-02-1991
the impugned show cause notice was issued only on 27-10-1993. The appellant
has explained that though the respondent (sic appellant) had come to know the
conviction soon after the judgement of the criminal court, there was a doubt
whether action can be taken against the respondent in view of the order of the
High Court suspending the sentence. It is stated that after obtaining legal advice,
the show cause notice was issued. In our opinion, the delay, if it can be called
one, in initiating the proceedings has been properly explained and in any event,
the delay is not such as to vitiate the action taken.

(12) The appeal is accordingly allowed and the order of the Tribunal is set
aside.”
(3) You are therefore, requested to take action in similar cases in the light of the
above judgement of the Supreme Court of India and these instructions may please
be brought to the notice of all concerned for meticulous compliance.
(4) The receipt of this letter may please be acknowledged.
Yours faithfully,
(Megh Raj)
Joint Secretary Personnel
A copy is forwarded to all the Financial commissioners, Principal Secretaries and

Administrative Secretaries to the Government of Punjab, for information and necessary
action.
Joint Secretary Personnel
To
All the Financial Commissioners.

Principal Secretaries and Administrative
Secretaries to Government of Punjab.
I.D. No. 3/23/98-2PPII/10395 Dated, Chandigarh, the 5th August, 1998

To
All Heads of Police Officers in Punjab

Memorandum No. 16661-760/B-I
Dated Chandigarh, the 07-07-99
Subject: Impact of Censure in promotion matters.
PPR 13.6 provides for validity of punishment of censure for a period of six
months in the case of promotion of constables in list 'C' to the rank of Head
Constable.
However, the Rules are silent about its effect on promotion to the rank of
ASI, SI and Inspector. PPR 13.9, 13.12 and 13.15 nowhere lay down the period
for which punishment of censure would debar the next promotion in the rank of
ASI, SI and Inspector. Punishment of censure has so far been regarded as a minor
penalty and under the PPRs no appeal lies against it. In such an eventuality where
even an appeal cannot be made, delay/denial of promotion on the basis of a non-
appealable penalty, even if it is by six months only, would be an indirect infliction
of a major punishment as it makes such a police official permanently junior to his
colleagues by the same period for which the censure is applicable. The State
Government have issued instructions vide No. 7/55/99/93-5PP/22105 dated 10-
12-1993 that award of punishment of censure would not be considered as bar for
further promotion. As such these instructions are very specific and these have
been issued to correct such an anomaly. Moreover, PPR 13.8-A specifically
relates to disqualification for admission to or retention in lists A, B, or C. After
six months of continuous good conduct in the case of censure or confinement of
quarters, a constable may be re-admitted at the 'discretion' of the Superintendent.
However, the rules, have not prescribed any such pre-condition in the case of
promotion to the higher ranks. PPR 13.15 to be more specific, is totally silent in
this regard. In view of this, it is requested that hence forth the Government
instructions quoted above may please be followed as these are very specific in
nature while deciding cases for promotion to the rank of ASIs, SIs and Inspectors.
for Director General of Police,
Punjab.

From

Punjab.
To
All Inspector Generals of Zonal

All Range D.I.Gs in Punjab
All Commissioners of Police, Amritsar,
Jalandhar & Ludhiana.
Memo. No. 6366-78/E-1 (1)
Dated Chandigarh the 09-05-2010
Subject: Withholding of promotion on account of currency of punishment-

clarification.
This office had given clarification to the Deputy Inspector General of Police, Ferozpur
Range, Ferozpur vide memo No. 3364/E-2, dated 25-11-1994 regarding adverse effect of
major punishment in the matter of promotions (copy enclosed) and endst. was also made to
IGP/Zonal Border Range, ASR, DIG/LDH., DIG/JAL. and DIG/PTL (copy enclosed). As per
criterion adopted by the Departmental Promotion Committee, while deciding the cases of Sub-
Inspector for promotion list 'F', the fact of major punishment viz. forfeiture of service for
increments on temporary/permanent basis is to be taken into account for the period of
punishment only.
2. It has been observed that this clarification is not being interpreted properly while
deciding the cases of promotion of employees who have been awarded major punishment.
Therefore, it has been deemed proper to make the clarification more clear regarding the effect
of the major punishment. It is unambiguously stated that the period of five years for the
purpose of promotion as laid down in rule 6.2.1 (b) of the guidelines of D.P.C. issued by State
Govt. vide notification No. 22011/5/86/Estt. (d) dated 10-04-1989 will commence from the
date when the effect of major punishment would expire. For example for the purpose of good
record for the period of five years as required under the D.P.C. rules, if the enrolled Police
Officer is given major punishment on or after 01-01-05 forfeiting his two years approved
service for the purpose of increments, his clean record would be seen from 01-01-2007 i.e.
when the effect of punishment would be over.
Punjab.


PUNJAB GOVT. GAZ. (EXTRA), OCTOBER 5, 2006 (ASVINA 13, 1928 SAKA)
PART 1
DEPARTMENT OF LEGAL AND LEGISLATIVE AFFAIRS,
PUNJAB
Notification
The 5th October, 2006
No. 33-Leg./2006-The following Act of the Legislation of the State of Punjab received
the assent of the Governor of Punjab on the 4th October, 2006 and is hereby published
for general information:
THE PUNJAB SCHEDULED CASTE AND BACKWARD CLASSES
(RESERVATION IN SERVICES) ACT, 2006
AN
ACT
To provide for reservation in services for the members of Scheduled Castes and
Backward Classes and for the matters connected therewith or incidental thereto.
Be it enacted by the Legislation of the State of Punjab in the Fifty seventh year of the
republic of the India as follows:-

1. (1) This Act may be called the Punjab Scheduled Castes and Backward Classes
(Reservation in Services) Act, 2006 (Short title and commencement).
(2) It shall come into force at once.
2. In this Act, unless the context otherwise requires- (Definitions)
a) "Appointment" means an appointment made by direct recruitment, by promotion or by

transfer of a person already in service of the Government of India or a State Government;
b) "Backward Class" means a Backward Class, declared as such by the State Government
by notification in the Official Gazette from time to time;
c) "establishment" means any office of the State Government, a local authority or a

statutory authority constituted under any State Law for the time being in force, or a Board
or Corporation in which not less than fifty one percent of the paid up share of capital is
held by the Government of the State of Punjab and includes a university or college
affiliated to the university, primary and secondary schools and other educational
institutions, which are owned by the State Government and also includes an
establishment in public sector;
d) "establishment in public sector" means any industry trade, business or occupation

owned, controlled or managed by,
i) the State Government; and
ii) Government Company as defined in Section 617 of the Companies Act,1956, in

which not less than fifty one percent of the paid up share capital is held by the
Government of the State of Punjab;
e) "prescribed" means prescribed by the rules made under this Act:
f) "Scheduled Castes" means Scheduled Castes, notified by the President of India under
Article 341 of the Constitution of India by the Constitution (Scheduled Caste) Order,
1950, as amended from time to time;
g) "section" means section of this Act; and
h) "State Government" means Government of State of Punjab in the Department of

Welfare of Schedule Castes and Backward Classes.

3. The Act shall not apply to: (Act not to apply in relation to certain employments)
a) any employment under the Central Government;
b) any employment in private sector; and
c) any employment in domestic service.
Percentage of Reservation
4. (1) While making appointments in services by any of the methods, provided under any
Service Rules, reservation shall be made for the members of the Scheduled Castes and
Backward Classes in the services under all the establishments.
(2) The percentage of reservation for filling up the vacancies by direct recruitment or
by transfer in Group 'A', Group 'B', Group 'C' and Group 'D' services, shall be twenty-five
percent for Scheduled Castes and twelve percent for Backward Classes.
(3) The percentage of reservation for filling up the vacancies by promotion by

Scheduled Castes in Group 'A' and Group 'B' services shall be fourteen percent.
(4) The percentage of reservation for filling up the vacancies by promotion by

Scheduled Castes in Group 'C' and Group 'D' services shall be twenty percent.
(5) Fifty percent of the vacancies of the quota reserved for Scheduled Castes in
direct recruitment, shall be offered to Balmikis and Mazbhi Sikhs, if available, as a
first preference from amongst the Scheduled Castes.
(6) Reservation shall be implemented by reserving vacancies by means of a running

roster, as may be prescribed till the percentages of reservation, as specified in
sub-sections (2), (3) and (4) are completed.
(7) Reservation shall be applicable to vacancies to be filled on ad-hoc basis, short term
vacancies, work charged establishment, daily wages staff and the staff engaged on
contract basis.
(8) Reservation shall also be applicable to proforma promotion and appointment by

transfer.

5. (1) A candidate, who claims to be a member of Scheduled Castes, shall support his
candidature as such by a certificate of caste identification, issued under the Constitution
(Schedule Castes) Order, 1950, notified by the President of India for the State of Punjab.
(2) A candidate, who claims to be a member of Backward Classes, shall support his
candidature as such by a certificate of caste identification as per the notification, issued
by the State Government in this regard from time to time.
To implement backlog of vacancies
6. (1) The backlog or carry forward reserved vacancies for Scheduled Castes shall
be treated as a separate class of vacancies and the ceiling of fifty percent on filing up
these reserved vacancies in succeeding year or years, shall not apply to such class of
vacancies.
(2) The vacancies, referred to in sub-section (1), shall not be considered together with the
vacancies of the year in which they are being filled up for determining the ceiling of fifty
percent reservation on total number of vacancies of that year.
(3) The backlog or carried forward reserved vacancies for Scheduled Castes shall be
calculated keeping in view the total number of vacancies filled up in each cadre or
service.
De-reservation of reserved Vacancy
7 (1) There shall be no de-reservation of any reserved vacancy by any appointing
authority in any establishment, which is to be filled by direct recruitment or by
promotion. In case, a qualified or eligible Schedule Castes or Backward Classes
candidate, as the case may be, is not available to fill up such vacancy, in that situation,
such vacancy shall remain unfilled.
(2) Notwithstanding anything contained in sub-section (1), if, in the public interest, it is
deemed necessary to fill up any vacancy referred to in that subsection, the appointing
authority shall refer the vacancy to the Department of Welfare of Scheduled Caste
and Backward Classes for de-reservation. Upon such reference, the Department of
Welfare of Scheduled Castes and backward Classes may, if it is satisfied that it is
necessary or expedient so to do, by order in writing, de-reserve the vacancy, subject to
the condition that the vacancy so de-reserved, shall be carried forward against a
subsequent unreserved vacancy.

Penalty
8. If any officer or official is found guilty of committing any comission or commission in

contravening the provisions of this Act, he shall be punished under the Provisions of the
Punjab Civil Services (Punishment and Appeal) Rules, 1970 or any other relevant Service
Rules.
Protection of action taken in Good Faith
9. No suit, prosecution or any other legal proceeding shall lie against the State
Government or any officer of the State Government for anything, which is in good faith
done or intended to be done in pursuance of any of the provisions of this Act and the
rules made there under.
Power to remove difficulties
10. (1). If any difficulty arises in giving effect to the provisions of this Act, the State
Government may, by order published in the Official Gazette, make such provisions, not
inconsistent with the provisions of this Act, as may appear to it, to be necessary for
removing the difficulty:
Provided that no order shall be made under this section, after the expiry of a
period of two years, from the commencement of this Act.
(2) Every order made under this section, shall be laid as soon as may be, after it is made,
before the House of the State Legislature.
Submission of Annual Report, Maintenance of other records, Roster register &

Inspection thereon
11. (1) Every establishment shall maintain such records, roster register or documents in
respect of reservation in appointment and promotions, and in such forms, as may be
prescribed, and shall furnish to the State Government in the prescribed manner an annual
report on the appointments and promotions made by it during the previous year reckoned
according to the English Calendar.

(2) Any officer, authorized by the State Government in this behalf, may inspect any
records or documents, which are maintained in relation to the appointments and
promotions made by any establishment
(3) It shall be the duty of the Establishment Branch In-charge to produce such records or
documents for inspection by the officer authorized under sub-section (2), and furnish
such information or afford such assistance, as may be necessary for him to carry out his
functions under this Act.
Power to make rules
12 (1) The State Government may, by notification in the Official Gazette make rules for
carrying out the purposes of this Act.
(2) In particular, and without prejudice to the generality of the foregoing power, such
rules may provide for all or any of the following matters namely:-
a) to prescribe the form of running roster under sub-section (6) of section 4;
b) to prescribe the form in which records, roster register or documents are to be

maintained under sub-section (1) of section 11 by every establishment;
c) to prescribe the manner in which annual report on the appointments and promotions
made by every establishment is to be maintained and furnished under sub-section (1) of
section 11 ; and
d) any other matter, which is required to be or may be prescribed.
13. Notwithstanding anything to the contrary contained in any other law for the time
being in force, or any judgment, decree, order or decision of any court or any authority,
the provisions of this Act, or the rules made there under shall have effect.
14. Notwithstanding anything done or any action taken in pursuance of any instructions,
issued before the commencement of this Act to implement the reservation policy by the
State Government, shall be deemed to have been done or taken under the corresponding
provisions of this Act and the rules made there under.
MOHINDER PAL
Secretary to Government of Punjab
Department of Legal and Legislative Affairs

EXTRACT OF RULES
CHAPTER III

ROSTERS

1. To give proper effect to the reservation prescribed, every appointing authority will treat
vacancies as 'reserved' or 'un‐reserved' according to prescribed rosters each of 100
points as described below :‐

(i) VACANCIES FILLED BY THE METHOD OF DIRECT RECRUITMENT OR BY TRANSFER IN
CLASS I, II, III AND IV SERVICES.

Vacancies falling at the following points of 100 points roster will be treated as reserved
for the members of schedule castes.

1, 5, 9, 13, 17, 21, 25, 29, 33, 37, 41, 45, 49, 53, 57, 61, 65, 69, 73, 77, 81, 85, 89, 93 & 97
and so on.

Vacancies falling at serial numbers 15, 35, 55, 75 and 95 shall be treated as reserved for
the members of Backward Classes.

Cir. No. 890‐SWI‐74/10619, dated 6th June, 1974

(ii) VACANCIES FILLED BY PROMOTION TO OR WITHIN CLASS I AND II SERVICE BY
SELECTION OR BY SENIORITY CUM FITNESS:‐

Vacancies occurring from time to time falling against the following serial numbers of the
100 point roster shall be treated as reserved for the member of Schedule Castes:‐

1, 7, 15, 22, 30, 37, 44, 51, 58, 65, 72, 80, 87, 94 and so on.

Vacancies falling at serial number 26 and 76 shall be treated as reserved for the
members of Backward Classes.

Cir. No. 1494‐SWI‐74/8105 dated 4th May 1974

(iii) VACANCIES FILLED BY PROMOTION TO OR WITHIN CLASS‐III AND IV SERVICES BY
SELECTION OR BY SENIORITY CUM FITNESS.

Vacancies occurring from time to time falling against the following serial numbers on
the 100 point roster shall be treated as reserved for the member of Schedule Castes:‐

1, 6, 11, 16, 21, 26, 31, 36, 41, 46, 51, 56, 61, 66, 71, 76, 81, 86, 91, 96 and so on.

Vacancies falling at serial numbers 15 and 75 shall be treated as reserved for the
members of Backward Classes.

Cir. No. 3180‐SWI‐70/893 dated 11th July, 1971.

2. The rosters will be maintained in the form of running account, e.g. if appointment/
promotions at a time stop at point number 6 of 100 point roster on the subsequent
occasion of recruitment/promotion this will begin at point number 7 of the roster. No
gap will be kept in the maintenance of roster.

3. Whenever 100‐ point rosters are changed due to increase of percentage of reservation
for Scheduled Castes and Backward Classes etc. and a new revised roster is prescribed,
appointments/promotions already made in accordance with the instructions inforce at
the relevant time prior to the issue of such revised instructions regarding roster will not
be disturbed and the rosters already made/maintained would also not be abandoned
but those rosters will continue from the vacancy in the previous roster last filled up.

Cir.No. 6872/WG‐66/24917 dated 23rd August, 1966 Para 2(4)(a)

4. Separate rosters will be maintained for regular and short term vacancies as laid down by
the Government.

Cir.No. 3568‐SWI‐75/31610 dated 5th December, 1975

5. Rosters prescribed will be maintained in the prescribed registers by each appointing
authority separately for each category of post and class‐wise.

Cir.No. 1241‐OSD (W)‐2‐70/12585 dated 20th May, 1970


6. It is the personal responsibility of the heads of departments/appointing authorities to
ensure proper implementation of these instructions. They shall further check the roster
registers once in a quarter and append a certificate to the effect that due reservation
has been provided to the Schedule Castes and Backward Classes as per the vacancies
reserved in the 100 point roster for them.

Cir.No. 278‐OSD (W)‐67/27027 dated 19th September, 1967

7. The rosters will not be prepared / maintained in loose sheets but in prescribed Roster
Registers. The rosters will invariably be signed by the appointing authority after the
appointments and promotions are made.

Note‐ In cadres having less than five posts the first vacancy on the roster, though
reserved for the members of Scheduled Castes will be treated as un‐reserved and on
this account the second vacancy on the roster will be reserved for the members of
Scheduled Castes and reservation must be given effect to.
Cir. No. 5184‐SWI‐74/20947 dated 11th October, 1974

ANNUAL CONFIDENTIAL REPORT
NOTIFICATION
The 4th March, 1992
No. 29/4/87-4H (VI) 661 – In exercise of the power conferred by Sections 7 and
46 of the Police Act, 1861 (Central ACT No. V, of 1861) and all other powers enabling
him in this behalf, the President of India is pleased to make the following rules further to
amend the Punjab Police, 1934 namely :-
1. These rules may be called the Punjab Police (1st Amendment) Rules, 1992.
2. In the Punjab State Police Rules, 1934 (here in after referred to as the said rules),
for rule 13.17, the following rule shall be substituted, namely:-
13.17 ANNUAL CONFIDENTIAL REPORTS :- I) Annual Confidential Reports on

the working of all upper subordinates shall be prepared and submitted in Form
13.17 so as to reach the accepting authority on or before the 31st May of every
year. The work and conduct of a Police Officer shall be reported upon by at least
two officers. The authority empowered to initiate review, and accept an annual
confidential report on the working of upper subordinates shall be as follows:-

Sr. Rank of Officer Initiating Reporting Reviewing Accepting
No. to be reported Authority Authority Authority
upon
1 Inspectors District Sr. Supdt./ Deputy Inspectors Director General

Supdts./Commdt., General of Police –cum-Inspectors
PAP BN’s, AIG/ General of Police
GRP/Asstt. Inspr.
General Traffic
2 Sub-Inspector Supervisory Gazetted District Senior Deputy Inspector

and Assistant Police Officers. Supdts/ Supdt. General of Police
Sub-Inspector
Commdt./PAP
BNs, Assistant
Inspector General
of Government
Railway Police,
Asstt. Inspector
General (Traffic)
Note :- (i) The names and designation of the officers initially reviewing and
accepting the reports shall invariably be typed or written in block letters
below their signatures.
(ii) The reporting officers as specified at (1) above before initiating

confidential reports on the working of Inspectors, may also obtain the
comments of the concerned Supervisory Officers wherever applicable.
Provided that in case of upper subordinates posted in the Police

Stations or Senior Superintendents or Superintendents as the case may be
after obtaining the remarks of District Magistrate thereon.

(2) Deputy Inspector General will add their own remarks and retain the reports on the
working of Assistant Sub-Inspectors and Sub-Inspectors who are not on promotion List
‘F’ and Reports on the working of all Inspectors and Sub-Inspectors on Promotion List
“F’ will be forwarded by him to the Director-General-cum- Inspector General of Police.
In the case of Sub-Inspectors on Promotion List ‘F’, the Deputy Inspectors-General of
Police will attach with each report so submitted, a duplicate copy thereof. Any remarks
recorded by the Director-General -cum-Inspector-General of Police on the original report
shall be copied in his office on the duplicate copy of the report prior to the return of
latter report for record with the duplicate personnel file maintained in accordance with
the provision of rule 12.38 (1) in the office of the Deputy Inspector-General of Police
concerned.
(3) Reports shall be of five kinds +A, A, +B, B and C and shall be marked as under:-
+A -- Outstanding
A -- Very Good
+B -- Good
B -- Average
C -- Below Average
The purport of the reports graded ‘Below Average’ and the Adverse remarks, if
any, continued in any office other category of reports shall be communicated to the
officers concerned in writing and their acknowledgement in this behalf shall be obtained
and attached with their personal files. In communicating such adverse remarks and in
dealing with representations against the same, the instructions issued by the Government
in the Department of Personnel and Administrative Reforms on the subject from time to
time shall be followed.

(4) Reporting officer shall comment generally on the way in which the officer has
carried out his various duties during the year and shall give an estimate of his personality,
character, professional abilities and other capabilities in an explicit and concise manner in
the respective column.
In the said rules, for Form No. 13.17, the following Form shall be substituted, namely:-

FORM NO. 13.17 (I)
POLICE DEPARTMENT ____________District/Unit
CONFIDENTIAL REPORT OF THE WORK AND CONDUCT OF:
NAME : ………………………………………………………………………………….
RANK : …………………………………………………………………………………..
For the period from ……………………………………………………………………….
How employed during the period under report …………………………………………..
Class/Grading of Report + ‘A’ ‘A’ + ‘B’ ‘B’ ‘C’

(Out- (Very Good (Average) (Below
-standing) Good) Average)
REMARKS :-
1. Integrity :
2. Moral Character :
3. Moral courage and readiness
to expose the malpractices of
subordinates. :
4. Reputation for fair dealing with

the public and accessibility to the
public including courtesy and
public manners. :
5. (i) Communal impartiality :

(ii) Effectiveness in maintaining
communal harmony.
6. Attitude towards subordinates

and relations with fellow officers
capacity for team work and
harmonious relations. :

7. (i) Interest in modern methods of
investigation and in modern
police methods generally :
(ii) Keen-ness to improve

professional competence
especially in training courses
attended
8. (i) Professional ability in :-
a) Prevention and detection

of crime :
b) Controlling crowds and dealing
with riots :
c) Collection and dissemination

of intelligence :
(ii) Professional ability as an

Instructor, Personal Security
Officer/Guard Commander :
9. Working experience and

knowledge of :
a) Criminal Law and procedure :
b) General Rules and regulations :
10. Personality with special emphasis

on initiative drive determination
and imagination :
11. Comprehension mental grasp/

intelligence :
12. Dependability, Reliability as

to work :
13. Physical fitness :

14. Efficiency on:-
a) Parade :
b) Riot Drill :
c) Minor Practices :
15. Command and control and ability

to enforce discipline :
16. Self-confidence and perseverance :
17. Attitude towards Scheduled Castes

/Scheduled Tribes/Weaker Sections
of society (please comment on his
/her understanding of the problems
of Scheduled Castes / Scheduled
Tribes/Weaker Sections and
willingness to deal with them) :
18. Defects if any and whether those

have been brought to the notice
of the Officer in any other earlier
communication. :
REMARKS BY THE REPORTING OFFICER

__________________________________________________________________
Name, Designation and Signature of

Reporting Officer

REMARKS BY REVIEWING OFFICER
_________________________________________________________________

Reviewing Officer
REMARKS BY THE DISTRICT MAGISTRATE (Where Necessary)

__________________________________________________________________
Name and Signature of the

District Magistrate
REMARKS BY THE ACCEPTING AUTHORITY

___________________________________________________________

the Accepting Authority
Sd/-
A.S. CHATHA
Principal Secretary to Government Punjab

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12H Go';/ :'rsk L

ezw ;pzXh Go';/ :'rsk L HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH
13H ;ohoe szdo[;sh L HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH
14H eh T[j j/m fbfynK ftu fBg[zB j? <
T) go/v ftZu L HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH

n) dzrk-c;kd ns/ etkfJd (fvqb) L HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH
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15H gqpzX s/ ezNo'b eoB ns/ nB[;ak;aB
bkrP eo ;eD dh :'rsk L HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH

16H nksw ft;atk;a ns/ Xhoi L HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH
17H nB[;{fus ikshnk$ nB[;{fus ephfbnK$;wki d/
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18H B[e;, i/eo e'Jh j? ns/ eh fJ; T[; nc;o
d/ fXnkB ftZu gfjbK fe;/ fbysh ;{uBk oKjh
fbnKdk frnk j? < L HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH
19H eh eowukoh gzikph ftZu ezw eodk j?< L HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH
20H gqkgoNh foNoB GoB dh fwsh
(e/tb riafNv nc;o bJh) L HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH
fog'oN fbyD tkb/ nfXekoh dk eZEB L
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PERIODICITY OF A.C.R.
No.15/23/82-1PP1/9158
DEPARTMENT OF PERSONNEL & ADMINISTRATIVE REFORMS
(PERSONNEL POLICIES I BRANCH)
All the Heads of Departments,

Registrar; Punjab & Haryana High Court,
Deputy Commissioners,
Sub Divisional Officers (Civil) in the State,
Dated, Chandigarh, the: 28-5-1993
Subject:- Writing of Annual Confidential Reports and Communication of adverse

remarks etc. prescribing of revised time schedule.
Sir,
1. I am directed to invite a reference to Punjab Government Circular, letters No.

4/6/81-2-PP/7908, dated 7th June 1982; No. 4/6/81-2PP/8158, dated the 15th July,
1983 and No.15/11/88-1PP1/17178, dated the 4th Nov.1988, on the subject cited
above and to say that it has been observed that Annual Confidential Reports of the
employees are not being recorded within the stipulated period as laid down in the
Punjab Government instructions. Non-writing of the Annual Confidential Reports
within the prescribed time affects proper personnel management and career
prospects of the concerned employee(s). This aspect of the matter has already
been brought out pointedly in the previous instructions.
2. The matter has been considered with a view to revising the time schedule, already
prescribed and to remove the discrepancies in the previous instructions. The
revised policy regarding the time schedule for writing Annual Confidential
Reports and for the communication of adverse remarks/disposal of representations
against adverse remarks is given below:-

(1) The Cadre Controlling Authority shall furnish to the Reporting Authority
concerned, the Annual Confidential Report Forms by the 10th April each year.
(2) The Annual Confidential Reports shall be written for each financial year by the
Reporting Authority by the 30th June each year.
(3) The Reporting Authority would be responsible for sending the Annual
Confidential Reports to the next higher authority by the 30th June each year under
intimation to the Cadre Controlling Authority.
(4) The Reviewing Authority shall record its remarks by the 15th August each year
and should pass it on to the next higher authority (Accepting Authority), if any,
with a copy for intimation to the Cadre Controlling Authority, within the
prescribed period. If there is no next higher authority, then the report may be sent
back to Cadre Controlling Authority. The Accepting Authority shall record its
remarks by 30th September each year and send it back to the Cadre Controlling
Authority within the prescribed time schedule i.e. 30th September each year.
(5) The Cadre Controlling Authority will maintain a register showing the movement
of each Annual Confidential Report. Such registers will be checked at random by
the Department of Personnel.
(6) The Heads of Departments shall furnish to their administrative secretaries

concerned a certificate by 30th November every year certifying that all the Annual
Confidential Reports in their Departments have been duly recorded and placed in
personal files of the officers/officials concerned.
(7) In case Annual Confidential Reports in respect of any employee is not received
duly recorded from the Reporting/Reviewing/Accepting Authority by 30th
September by the Cadre Controlling Authority, the latter would initiate
disciplinary action against the defaulting officer(s) (who have not written the
report) and give him/them a last chance to write the report.
(8) However, in spite of this, if the report is not written, the Cadre Controlling
Authority may initiate proceedings for minor penalty against the defaulter(s). If
for any reasons, the report is not received latest by 31st December, a “No Report
Certificate” duly signed by the Competent Authority should be added in the
personal file of the employee concerned. Reports received after 31st December
each year should not be placed on the personal files of the employees concerned

and will be treated as in-valid reports. However, in case, the report has been
recorded within the prescribed time schedule, but could not reach the Cadre
Controlling Authority due to justified reasons; for example misplacement of the
report in transit, such a report should be placed on the personal file within a
period of six months, i.e. up-to 30th June of the year following in consultation
with the Department of Personnel.
(9) Adverse remarks recorded in the Annual Confidential Reports should be

communicated within a period of one month of the receipt of the Annual
Confidential Reports. A Representation against adverse remarks can be made
within a period of three months from the date of conveying of adverse remarks.
(10) Comments on the representation against adverse remarks may be obtained from
the Reporting/Reviewing/Accepting Authority within a period of 3 months of the
receipt of the representation. Letters for comments should go to the three
authorities simultaneously, if the comments are not received within a period of
three months, it will be presumed that no comments are to be given and further
action should be taken immediately on merits of each case.
(11) The final decision on the representation against the adverse remarks may be taken
within a period of two months of the receipt of comments on the representations.
This period shall also include the period for personal hearing.
3. For strict observance of the time schedule now revised and prescribed for
writing of Annual Confidential Reports by the Reporting/Reviewing/Accepting
Authorities, disciplinary proceedings for imposition of minor penalty
will be initiated against the authorities for not writing the reports within the
prescribed time schedule as stated above in para 2(7). However, in the case of the
H.E. the Governor of Punjab (in case of President’s Rule) or Ministers, the
Secretary to Ministers/Private Secretaries to Ministers or Secretary/ Private
Secretary to H.E., the Governor will ensure the writing of the Annual Confidential
Reports by the Governor/Ministers within the prescribed time schedule.
4. Cadre Controlling Authorities may also decide to introduce desk system for
writing of Annual Confidential Reports in case of big Departments like
Education, Health, Food and Civil Supplies, Irrigation and Power, Excise and
Taxation, Industries, Transport, P.W.D. etc. etc. on the lines desk marking is done
for examinations.

5. Cadre Controlling Authorities should also simplify the proforma prescribed for
writing of Annual Confidential Report by them keeping in view the nature of
duties, responsibilities and functions etc. etc. so as to ensure that there is no delay
in writing of the reports because of the lengthy proforma.
6. The revised time schedule may be given effect to for the Annual Confidential
Reports for the year 1992-93 and onwards.
Yours faithfully,
(P.K. Verma)
Secretary, Personnel and Central Administration.
A copy is forwarded to all the Financial Commissioners, Principal Secretaries,

Administrative Secretaries, Special Secretaries, Additional Secretaries, Joint
Secretaries, Deputy Secretaries and Under Secretaries Punjab for information and
necessary action.
Deputy Secretary personnel.
To
All the Financial Commissioners, Principal Secretaries, Administrative
Secretaries, Special Secretaries, Additional Secretaries, Joint Secretaries, Deputy
Secretaries and Under Secretaries, Punjab.
I.D. No. 15/23/92.1PP1/ Dated, Chandigarh, the:

Endst, No. 15/23/92.1PP1/ 9159 Dated, Chandigarh, the: 20-05-1993
A copy is forwarded to all the Superintendents in the Punjab Civil Secretariat and
Private Secretaries/ Secretaries to Ministers for information and necessary action.
Superintendent

LEAVE RULES
EXECUTIVE SUMMARY
EARNED LEAVE
Entitlement:
In the first 10 Years: 1/24th of the period spent on duty
During the next 10 years 1/18th of the period spent on duty
Thereafter 1/12th of the period spent on duty
Accumulation of Earned Leave is restricted to 360 days under the revised

orders dated 24.11.1988 or to employees who have joined service after that
date.
Study Leave Rules permit the grant of earned leave to the extent due to the
employee and not limited to 120 or 240 days.
Leave preparatory to retirement may be allowed upto 180/240 days on full

pay as per the revised orders.
The service rendered under Govt. of India, another State Govt. or semi-govt.
body prior to joining Punjab Govt. is NOT countable for assessing the length
of service for calculating Earned Leave, Casual Leave except the service
rendered on deputation with the aforesaid bodies.
HALF PAY LEAVE
The half pay Leave admissible for each completed year of service is 20 days
on private or medical grounds.
Commuted Leave not exceeding ½ the amount of ½ pay leave due may be
granted to a govt. employee on medical certificate subject to laid down
conditions.
Maternity Leave for 3 months plus commuted leave upto 60 days is

permissible to women employees without medical certificate. However, any
leave for more than 60 days is permissible on the basis of medical certificate
only.

GRANT OF SPECIAL CASUAL LEAVE FOR PARTICIPATION IN
TOURNAMENTS
Special Leave can be allowed in specific cases as narrated in the guidelines

i.e. tournaments of national or international importance.
Such type of Casual Leave is permissible for a period not exceeding 30 days
in any one calendar year to a regular employee.
Such Leave will be permissible in a representative capacity.
LEAVE FOR 5 YEARS FOR EXPLORING SELF EMPLOYMENT

OPPORTUNITIES
It is a one time facility.
This special leave is permissible to an employee who has completed 8 years

of regular service.
In case the employee want to opt of the government service, all Voluntary
retirement Benefits under Premature Retirement Rules, 1975 are available to
him.
The employee is permissible to take such a leave in two parts for 3 years or
2 years. However if the Leave is not due, and an employee undertakes such
leave, it will be treated as Casual Leave without pay.
Right of lien on the post during such leave is available to the employee.
In case of failure of the employee to settle, the employee is allowed to rejoin

his job. However, he will be permitted to join only after 3 years of leave but
before expiry of 5 years period.
The special leave will be adjusted in his Leave Account.
The employee is allowed to 75% withdrawl from the GP Fund.
Categories of employees who are not eligible under these rules have been
specially laid down.

THE PUNJAB CIVIL SERVICES RULES
CHAPTER 8
LEAVE TO GOVERNMENT EMPLOYEES IN PERMANENT EMPLOY
GENERAL PROVISIONS
(i) Earned Leave
8.116. (i) The earned leave admissible to a Government employee in permanent

employment is :-
(a) 1/24th of the period spent on duty, during the first 10 years of his
service;
(b) 1/18th of the period spent on duty during the next 10 years of his
service; and 1/12th of the period spent on duty, thereafter.
Note 1. - For the purpose of assessing the “length of service” under this rule, break
in service caused as a result of retrenchment shall not entail forfeiture of
previous service. Further in the case of a woman government employee
break in service due to resignation as a result of family circumstances of
the Government employee concerned, shall also be condoned by the re-
appointing authority; provided the duration of break does not exceed 10
years.
Note 2. - In calculating earned leave, the actual number of days of duty performed
shall first be counted and then multiplied by 1/12, 1/18, 1/24 as the case
may be and the product expressed in days and fraction of day. In case,
there is a change in the rate of earning of leave, the fraction in the earned
leave shall be rounded off to the nearest day that is fraction below half
shall be ignored and that half or more shall be reckoned as one day.
Note 3. - The period spent on duty shall include all kinds of leave, except
extraordinary leave, for the purpose of calculation of earned leave.

(ii) Accumulation of earned leave shall be permissible to any extent but in the
case of a Government employee who had opted for the revised orders
contained in the instructions issued by the Government of Punjab,
Department of Finance, - vide circular letter No.10/77/88/FPI/10304,

dated the 24th November, 1988 (hereinafter called the said instructions)and
also in the case of those Government employees who joined service on or
after the 24th November, 1988, the accumulation of earned leave shall be
restricted to 360 days [from 1-1-1966: 450 days] and there will be no
restriction on availing of earned leave at a time;
Provided further that, except as provided in the Study Leave Rules

contained in Appendix 20 to the Punjab Civil Services Rules, Volume I,
Part II; if a Government employee goes on a course of study or research or
work which in the Government’s view increases his competence,
knowledge or efficiency or adds to the technical knowledge, he may be
granted earned leave to the extent it is due to him and not limited to 120 or
240 days.
(iii) Leave preparatory to retirement may be allowed upto 180 days on full pay,
and in the case of a Government employee who had opted for the revised
orders contained in the said instructions and also in the case of those
Government employees who joined service on or after the 24th November,
1988 such a leave may be allowed upto 240 days on full pay, provided it is
due.
Note 1. See proviso to Rule 8.21 (a) and Explanation 1 below Rule 8.21.
Note 2. The leave granted as leave preparatory to retirement shall not

include extraordinary leave.
Note 3. In a case, where a Government employee who is required to retire,

or who himself chooses to be retired before the age of superannuation, he
may be allowed the leave due and admissible to him as indicated below,
provided it does not extend beyond the date on which he attains the age of
superannuation.
(i) Leave Preparatory to Retirement upto 180 days on full pay and in
the case of a Government employee who had opted of the revised orders
contained in the said instructions and also in the case of those Government
employees who joined service on or after the 24th November, 1988 upto
240 days on full pay, if it is due; or

(ii) Earned leave upto the extent leave preparatory to retirement is
admissible as in clause (i) with permission to combine it with any other
kind of leave, if due.”
GOVT. INSTRUCTIONS
The service rendered under Govt. of India, another State Govt. or Semi
Govt.body prior to joining under the Pb. Govt is not countable for
assessing the length of service for calculating earned leave, casual leave
except the service rendered on deputation with the aforesaid bodies.
(Govt. Letter dated 14-4-1960)
Provided further that the total duration of vacation, earned leave and
commuted leave, taken in conjunction, shall not exceed 240 days.
GOVT. INSTRUCTIONS
The employees of vacation department are entitled to 8 days earned leave

for every completed year from 1.1.1990.
The entitlement of earned leave to the employee availing vacation partly

will not exceed the minimum earned leave proportionately admissible to
him under Rule 117(b).
(Letter dated 8.3.1990)
8.118. Omitted.
(ii) Half pay leave, commuted leave and ‘Leave not due’.
8.119. (a) The half pay leave admissible to an officer in permanent employ in respect
of each completed year of ‘service’ is 20 days.
(b) The half pay leave due may be granted to a Government employee on
medical certificate or on private affairs.

(c) Commuted leave not exceeding half the amount of half pay leave due may
be granted to a Government employee on medical certificate only subject
to the following conditions :-
(i) Commuted leave during the entire service shall be limited to a

maximum of (240) days;
(ii) when commuted leave is granted, twice the amount of such leave
shall be debited against the half pay leave due;
(iii) Half pay leave up to a maximum of 180 days shall be allowed to be

commuted during the entire service where such leave is utilised for
an approved course of study certified to be in the public interest by
the leave sanctioning authority:
Provided that no commuted leave may be granted under this rule

unless the authority competent to sanction leave has reason to believe that
the Government employee will return to duty on its expiry, and provided
further that no commuted leave may be granted unless it has been applied
for at least 30 (15 days) days at a time. This restriction of maximum
quantum of leave to be taken at a time does not apply in the case of
Vacation Department whose employees are not entitled to earned leave.
Provided further that after availing of maternity leave for a period

not exceeding three months sanctioned under sub rule (a) of rule 8.127 or
sub-rule (1) of rule 8.137-A, a female Government employee who can not
get her leave extended by furnishing a medical certificate but applies for
commuted leave in continuation of the maternity leave, may be allowed
such leave up to a maximum of sixty days without the production of a
medical certificate. But in case she gets her maternity leave extended for
any period beyond the aforesaid period of three months by furnishing a
medical certificate, she would not be eligible to get the benefit of
combination of commuted leave with maternity leave without the
production of a medical certificate.
(Note- This proviso has been redundant w.e.f. 21-11-88)
Note 1. - The option once exercised will be final and debars a Government
employee from claiming re-conversion, as a matter of right, though the
authority, which granted leave, can (if so disposed) allow it.

Note 2. - When commuted leave is granted to a Government employee under this
rule and he intends to retire subsequently, the commuted leave should be
converted into half pay leave and the difference between the leave salary
in respect of commuted leave and half pay leave should be recovered. An
undertaking to this affect should, therefore, be taken from the Government
employee who avails himself of commuted leave but the question whether
the Government employees concerned should be called upon to refund the
amount drawn in excess as leave salary should be decided on merits of
each case, i.e. if the retirement is voluntary, refund should be enforced, but
if the retirement is compulsorily thrust upon him by reason of ill-health,
incapacitating him for further service or in the event of his death no
refund should be taken.
(b) Save in the case of leave preparatory to retirement ‘leave not due’ may be
granted to a Government employee in permanent employ for a period not
exceeding 360 days during his entire service, out of which not more than
90 days at a time and 180 days in all, may be otherwise than on medical
certificate. Such leave will be debited against the half pay leave the
Government employee may earn subsequently.
Note 1. - Leave not due should be granted only if the authority empowered to
sanction leave is satisfied that there is reasonable prospect of the
Government employee returning to duty on the expiry of the leave and
should be limited to the half pay leave he is likely to earn thereafter.
Note 2. - As the basis of half pay, leave has been changed, it will be necessary to
make retrospective calculations in respect of such leave for the entire
continuous service of an officer. The half pay leave to be carried forward
under these orders will, therefore, be the total half pay leave earned in
respect of completed years of service on the 1st September, 1949, reduced
by the amount of leave on private affairs, and leave on medical certificate
availed of prior to that date. If this calculation results in a minus balance,
it should be adjusted against the half pay leave that will be earned
subsequently, such minus balance being treated as leave not due for
purposes of the 180 days, limit indicated in clause (d) above. These orders
also do not authorise the retrospective calculation of leave-salary in
respect of the leave availed or before 1st September, 1949.

Note 3. - The half pay leave to be carried forward on the 1st September, 1949, will
be the amount of leave which accrued on that date in respect of completed
years of previous service less the leave taken on medical certificate and
private affairs. Such leave in respect of any fraction of a year’s service
left over on the 1st September, 1949, will accrue on completion of another
year of service which will include the fraction left over the 1st September,
1949. To illustrate in the case of a person (of clause I, II or III service)
who entered service on the 1st February, 1948, and has taken no leave on
medical certificate or private affairs, the credit to the half pay leave
account on the 1st September, 1949, will be 20 days and the person will get
a further credit of 20 days on the 1st February, 1960.

No. 8033‐2SIII‐75/53231
From
The Chief Secretary to Government, Punjab
To
All Heads of Departments in the State;
Registrar, Punjab and Haryana High Court;
Commissioners of Jullundur, Patiala & Ferozepore Divisions;
Deputy Commissioners in the State;
District & Session Judges and Sub‐Divisional Officers (Civil)
In the State.

Subject : Grant of Special Casual Leave to Government Servants for participation
in tournaments.
Sir,
I am directed to say that the Punjab Government have issued a number
of instructions regarding grant of Special Casual Leave to their employees for
participating in sports events of national or international importance held in India or
abroad etc. from time to time. – Facility of reference, all these instructions are
consolidated in the succeeding paragraphs:‐
Conditions regarding admissibility of Special Casual Leave
1. Special Casual Leave can be allowed in the following cases:‐
a) For participation in sports events or national or international importance ;
and

b) When the Government servant concerned is selected for such participation:


i) In respect of International sports/events by any one of the following
organization as a member of team which is accepted as representation
on behalf of India:‐
ii) The Indian Hockey Federation;
iii) The Board of Control for cricket in India;
iv) The India Olympic Association;
v) The All India Lawn Tennis Association;
vi) The All India Badminton Association;
vii) The Table Tennis Federation of India and
viii) The All India Women’s Hockey Association or
ix) In respect of events of national importance when the sports event in
which participation takes place, is held on an Inter‐State, Inter‐Zonal or
Inter‐Circle basis, and the Government servant concerned takes part in
the event in a team as a duly nominated representative on behalf of the
State or Circle as the case may be.

c) For participation in Inter‐District matches and in preliminary tests for
selection to Punjab Teams for Inter‐State i.e. All India sports event.

(Each case should be dealt with on its merits by the authority competent to
grant leave, keeping in view the type of tournament etc.)

d) Sportsmen who are sponsored by the State Government for coaching or
training in the National Institute of Sports, Patiala.

e) Government servants whose services are utilized in any of the organizations
referred to at (b) (i) above or by a State Zone or circle in connection with the
coaching or administration of the term participating in sporting events of
national or international importance (Past cases already decided not to be
reopened)

f) Government servants who participate in Sports events of National and
International character to act as Umpire/Refrees/Judges.


2. Period/extent on special casual leave to which it is admissible

(i) Not exceeding 30 days in any one calendar year to a regular employee.

(ii) To the extent of 15 days to persons employed on 6 months basis.

(iii) 7 days to person employed on 3 months basis.

Each case is dealt with on its merits by the authority competent to grant
leave keeping in view the type of sporting event, tournament etc.
The period of absence with permission, in excess of 30 days should be
treated as regular leave of the kind admissible under the relevant rules
applicable to the person concerned.
3. Combination of special casual leave with other leave :‐
Special casual leave can be combined with other kinds of regular leave
admissible under the relevant rules and not with ordinary casual leave.

4. Application for Special casual leave :‐

(i) The application for the grant of special casual leave should indicate in detail
the specific duties that the officer/official concerned would be performing
when he accompanies a contingent.

(ii) The application for special casual leave should be submitted well in advance
and it cannot be sanctioned by the competent authority before the
beneficiary actually proceeds to take part in the sports event.

5. Cases in which special casual leave in not admissible :‐
The concession for the grant of special casual leave is not admissible for
participation either in a national or International Sporting event in which
such participation of Government servant concerned takes place in his
personal capacity and not in a representative capacity.

6. Of late, it has been observed that a number of officers have been involving
themselves in the work of sports organizations. Some of them, of course
have served the country well in the sphere of sports administration, but it is
equally true that many others have been taking undue advantage of their
official position in making trip abroad in guise of Sports Administrators. Some
of them availed of hospitality abroad by way of :‐

(i) Free or subsidized board and lodging at the expense of a foreign
country of organization or event a national or state organization ; or

(ii) Subsidized travel costs from India to the venue of the tournament
and back.

This sort of hospitality may be availed of with the prior permission of
government under the relevant conduct rules.

7. In the end, I am to request that the above instructions that may be brought
to the notice of all government employees for strict compliance .A serious
view should be taken of our officers/officials misusing their official positions
and consequently wangling trips abroad at the expense of Government or
Sports bodies.

The receipt of this letter may kindly be acknowledged.
Yours faithfully,
Sd/‐
Section Officer, Services III
for Chief Secretary to Govt. Punjab

1) No. 8033‐2SIII‐75/53232. dated, the Chandigarh, the 17th Dec.,1975

A copy is forwarded for information to the Accountant General, Punjab, Chandigarh.
In continuation of Punjab Govt. endst. No. 2800‐28III‐75/1927, dated, the 2nd July, 1975.
Sd/‐
for Chief Secretary to Govt. Punjab
A copy is forwarded for information in continuation or this Department’s U.O. No. 2800‐
2SIII‐25 dated the 2nd July, 1975.
1) All Financial Commissioners, Punjab
2) All Administrative Secretaries to Government Punjab
3) All Secretaries/Private Secretaries to the Chief Minister/Ministers/
Ministers of State/Deputy Ministers and Chief Parliamentary
Secretaries in Punjab.
Sd/‐
For Chief Secretary to Govt. Punjab
To
1) All Financial Commissioners in Punjab;

2) All Administrative Secretaries of Government of Punjab;

3) All Secretaries/private Secretaries to the Chief Minister/Ministers/
Ministers of State/Deputy Ministers and Chief Parliamentary Secretaries
in Punjab.

U.O. No. 8033‐2SIII‐75, dated, Chandigarh, the 17th December, 1975.

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ikDrhnK.
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j'J/ c?;bk eoB bJh ;woZE j'Dr/ .

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pkd ns/ 5 ;kb dk ;wK phsD s' gfjbK i[nkfJzB eoBk gt/rk .
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75% ok;ah ;t?-o'iarko$Xzdk eoB d/ wzst bJh eZYtk ;e/rk .
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;wMh ikt/rh .
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ftZu nkgDk ;oekoh wekB oZy ;edk j? . e/tb n;kXkoB S[ZNh d/ ;w/ bJh
wekB feokJ/ GZs/ dh ndkfJrh bJh ;feUoNh pKv Go/rk .
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;zGktBk j? ik T[j w[bsth nXhB jB .
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;wMdh j't/ .
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;pzXh ;pzXs fB:wK ftZu ;'X eoB ;pzXh ekotkJh tZyo/ s"o s/ ehsh ikt/rh .
fJj gZso ftZs ftGkr dh gqtkBrh i' fe T[jBK d/ nzLftLgZso Bzpo 1$14$2001-3 n?cHghHH2$26,
fwsh 15-01-2002 oKjh gqkgs j'Jh, T[gozs ikoh ehsk iKdk j? .
(wBdhg f;zx)
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eoB bJh G/fink iKdk j? .

;/tk fty/
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ftZs ftGkr,
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iKdk j? .
;/tk fty/
;[govzN,
wzsoh wzvb wkwb/ ;akyk .

CREATION OF 295 EX-CADRE POSTS: PUNJAB GOVT. NOTIFICATION DT.
28.12.2006
(HOME-II BRANCH)
NOTIFICATION
Dated, Chandigarh, the 28th December, 2006
No. 15/14/2005-5H3/3149 : Whereas the Government of Punjab was pleased to create

431 Ex-cadre posts in the Police Department vide order No. 7/140/2003-5H3/4280 dated
05-12-2003 as detailed below : -
Deputy Superintendent of Police - 11
Inspector of Police - 35
Sub Inspector of Police - 57
Assistant Sub-Inspector of Police - 85
Head Constable - 184
Constable - 59
TOTAL 431
2. Whereas the above said posts have been created on the basis of diminishing cadre
and the posts vacated by the incumbent of the aforesaid posts on account of
resignation/termination/dismissal/retirement or any other reason, shall automatically
stand abolished. The incumbent of these Ex-cadre posts are outstanding sports persons.
These outstanding sports persons have been requesting for the creation of cadre posts so
that their prospects can be saved. The whole issue was examined threadbare and the
earlier orders issued vide No. 7/140/2003-5113/4280 dated 05-12-2003 creating 431 Ex-
cadre posts is hereby withdrawn.

3. Whereas in order to encourage sports and the morale of the sports persons, 295
temporary posts for outstanding sports persons from 05-12-2003 to 28-02-2007
are created by relaxing provision of rule 12.3 of Punjab Police Rules, 1934
allowing direct recruitment at each of the following level :-
DSP - 4
Inspectors - 22
Sub-Inspectors - 53
Assistant Sub-Inspectors - 63
Head Constable - 153
TOTAL - 295
Further one time relaxation is also given to fill all these posts by way of
direct recruitment. Approval is given for adjustment of 295 sportspersons reverted
earlier against these created posts.
4. Whereas the Government has also decided to abolish 363 posts of Constables with
immediate effect so as to off set financial loss due to creation of 295 temporarily
posts.
5. The seniority of these 295 sportsperson is to be fixed from 05-12-2003 in their

respective cadres. Their officiating service before 05-12-2003 is to be counted for
pensionary benefits and for pay protection only and not for seniority purposes.
Dr. B.C. Gupta.
Dated Chandigarh Principal Secretary to Government of Punjab
the 26th December, 2006 Department of Home Affairs and Justice.
Endst. No. 15/14/2006-5H3/3150 Dated, Chandigarh, the 28-12-2006

A copy with a spare copy is forwarded in the Controller, Printing and Stationary,
Punjab, Chandigarh with the request that above notification may be published in the
Punjab Government Gazette (Ordinary) and 50 copies thereof may be sent to this
Department.
Under Secreatary Home
A copy is forwarded in the following for information and necessary action:
1) Principal Secretary to Government of Punjab, Department of Finance, (Finance

Expenditure-1, Branch) vide their ID No. 11/14/2003-PLI/2409 dated 19-10-
2006.
2) Secretary to Government of Punjab, Department of Personnel vide their ID No.
13/34/06-RC dated 22-09-2006
3) Secretary to Government of Punjab, Department of Sports vide their ID No.
1346/05/288/161 dated 7th January, 2006.
4) Secretary to Government of Punjab, Department of Co-ordination (Cabinet
Affairs Branch) vide their ID No. 1736/2006-I/Cabinet/6550 dated 19-12-2006.
Under Secretary Home
I.D. No. 15/14/2006-5113/3151-54 Dated, Chandigarh the 28-12-2006

Endst. No. 15/14/2006-5113/3155-58 Dated, Chandigarh the 28-12-2006
A copy is forwarded to the following for information and necessary action:-
1) The Director General of Police, Punjab, Chandigarh.

2) The Addl. Director General of Police, PAP, Jalandhar
3) The Deputy Inspector General of Police (Admn.), CPO, Chandigarh
4) The Director Sports, Punjab, Chandigarh.

Instructions for posting SHOs in Police Stations
From
Punjab.
To
1. All Range DIsG in Punjab.
2. All District SSsP in Punjab.
Memo No.1275-1304/E-1(4)
Dated Chandigarh the: 08.02.2010
Subject: Civil Writ Petition No. 19l86 of 2009 filed by Inderjeet

Singh r/o Gurdaspur Versus State of Punjab and others.
2. The above noted CWP has been filed by Sh. Inderjeet Singh r/o
Gurdaspur by way of public interest demanding to issue directions to
the respondents to comply with the order dated 10.12.2002 passed by
the Hon'ble Court and instruction issued by this office vide letter No.
25987-26018/E-l dated 29.8.2002 and No. 26138-70/E-1 dated
2.9.2002.
3. This office issued instructions regarding posting of SHOs of the

rank of Sub-Inspector and Inspector which was circulated vide this
office No. 994-1027 /PS/DGP/PB-98 dated 8.4.1998, wherein it was
stated that only those Inspector/Sub Inspector of regular rank be
posted as SHOs. Thereafter this office issued instructions vide memo
No. 8208-13/E-(4) dated 17.5.2007 that all such NGOs who are
holding ORP rank of Sub-Inspector and ASI cannot be posted as SHOs.

4. The matter has been re-examined and it has been decided that
the instructions issued vide No. 99.4-2027/PS/DGP/PB-98 dated
8.4.1998 and No. 8208-13/E-(4) dated 17.05.2007 be modified to the
extent that the wording ("in exceptional cases, ASIs Upper School
Course pass on promotion list 'E' can be made in-charge of Police
Stations"), be deleted.
5. You are requested to comply with the instructions issued by this

office letter No. 25987-26018/E dated 29.08.2002 (copy enclosed)
vide which directions were issued that Inspector / SI be posted against
sanctioned post and ASI/SI(ORP) are not to be posted as SHO.
6. Further instructions issued vide his No. 26138-70/E-1 dated

2.9.2002 (copy enclosed) according to which it was directed to ensure
compliance of provisions of PPR 14.47, that no SI / Inspector be
posted in his Home District, be compiled with.
7. The instructions issued vide this office No. 8208-13/E-1(4)

dated 17.5.2007, that Only Inspectors/SIs be posted as SHOs
according to provisions of Police Act - 2007 and instructions issued by
this office vide memo No. 4752-96/Con.SA-2 dated 18.2.2009, also be
compiled with.
8. It is again reiterated that all instructions may be strictly

compiled with.
Punjab


Secret Section-II
Branch
SECRET SECTION II BRANCH
From To
1 Introduction about the Branch 313 313
2 Method of recording of data/ACRs 314 318
APPOINTMENT & SENIORITY ROSTER
3 Relevant Extracts from Punjab Police Rules,1934 319 321
regarding Appointment of D.S.P.s
4 Executive Summary on Seniority Roster for DSPs 322 323
5 Extracts from decision of the Punjab & Haryana High 324 325
Court in the matter of Sh. Gurpreet Singh Bhullar v
State of Punjab & others
6 Summary of the Govt. of Punjab Order dt. 15.12.2009 326 330
regarding fixing Seniority of DSPs
7 Detailed Order of the Govt. of Punjab dated 331 345
15.12.2009
8 Analytical View of the Seniority Roster Mechanism 346 351
9 Standard Data Feeding Form for D.S.P. Level 352 354
RULES
10 The Punjab Police Services Rules, 1959 355 362
(as amended up to 19.08.2010)
11 The Punjab Police Service (First Amendment) Rules, 363 364
1999
12 The Punjab Police Service (Second Amendment) 365 365
Rules, 2006
2009
2010
15 The Punjab Absorption of Officers of the Para Military 370 375
Forces (Group A) Services Rules, 2005
16 The Punjab Civil Services (General & Common 376 386
Conditions of Service) Rules, 1994
17 The Punjab Civil Services (Punishment and Appeal) 387 412
Rules, 1970
18 The Punjab Civil Services (Premature Retirement) 413 416
Rules, 1975
Punjab Government Circular Letter No. 6520-2 S II- 417 422
75/38581 dated 26th September, 1975
Regarding:
The Punjab Civil Services (Premature Retirement)
Rules, 1975
SECRET SECTION: 2
In-charge: Superintendent Grade I
Introduction
This section primarily deals with the Punjab Police Service Officers (PPS)
Officers of the rank of DSP.
The appointment is made on the basis of order issued by Government of

Punjab (Department of Home Affairs & Justice) and is subject to the approval
of Punjab Public Service Commission (PPSC).
All the Dy.S.P.s are appointed in the service on adhoc basis and are
confirmed on completion of probation period of 2 years as per provisions
contained in Rule 8 of Punjab Police Service Rules, 1959
Out of the total appointments, as per Rule 6 of Punjab Police Service Rules,
1959 20% are to be recruited directly and 80% are through promotion.

Method of recording of data
A register is being maintained in the branch alphabetically which contains all

the basic information of the DSPs in the following format:
Name ____________________________
Father’s Name ____________________________
Permanent Address ____________________________
Date of Birth ____________________________
Date of Admittance ____________________________
Educational Qualifications ____________________________
Date of Posting as DSP ____________________________
Place of Posting on time
period basis From _____ To ______ Post ______

In addition, tabular data in MS Word is being stored which contains
the following information:
S.No. ____________
Name ___________________________
Regimental No./
Inspector No. ___________________________
Educational
Qualification ___________________________
Date of Posting ___________________________
Previous 3 Postings ___________ __________ __________
Posting Period ___________ __________ __________

The personal data of all DSPs is also stored and regularly updated in
MS Word in the section. It contains the following fields:
NAME __________________
SERVICE PPS
QUALIFICATION __________________
CATEGORY __________________
HOME DISTRICT __________________
DATE OF BIRTH DD/MM/YYYY
DATE OF RETIREMENT DD/MM/YYYY
DATE OF CONFIRMATION DD/MM/YYYY
SOURCE OF RECRUITMENT __________________
RECRUITED AS __________________
DATE OF ENLISTMENT DD/MM/YYYY

POSTED AS D.S.P. DD/MM/YYYY
REMARKS ___________________
Any departmental enquiry/
Vigilance enquiry/Criminal
Cases pending against him
PREVIOUS POSTINGS
NAME OF POST TIME PERIOD
FROM TO
DSP/ASR
DSP/LDH
DSP/PAP

ANNUAL CONFIDENTIAL REPORTS
The ACRs of DSPs are maintained as per the Notification dated 4.3.1992
issued by Department of Home & Justice. The Notification has substituted
Rule 13.17 of Punjab Police Rules with the new rule pertaining to ACRs. It
has laid down the details as to how the ACRs are to be maintained. Form No.
13.17 (I) has been listed in this regard in the Notification.
The Department of Personnel & Administrative Reforms (Personnel Policies I
Branch), Government of Punjab has issued a Circular Letter No.
15/23/92/9158 dated 28.5.1993 on “Writing of Annual Confidential Reports
and Communication of adverse remarks etc- prescribing of revised time
schedule”. It has laid down the details as to how ACRs are to be written and
the available time frames allowed therein.

APPOINTMENT OF DEPUTY SUPERINTENDENTS OF POLICE
INTRODUCTION
The recruitment and conditions of services of the Deputy Superintendent in

Punjab Police, are governed by the Punjab Police Service Rules, 1959
(hereinafter referred to as ‘the Rules’).
The recruitment to the Service is required to be made 80% by promotion

from the rank of Inspector and 20% by direct appointment.
The Inspectors, who have got 6 years continuous service, officiating as well
as substantive, are eligible for promotion as officiating DSPs.
The promotion from amongst the Inspectors is made from those Inspectors,
who are brought in List-G, a list of officers considered fit for promotion to the
post of DSP. Such list is prepared by the Department in consultation with the
State Govt. (Department of Home Affairs & Justice).
The direct appointments to the service are required to be made as a result of

competitive examination conducted by the Punjab Public Service Commission
(PPSC).

The relevant Rules are as under:
Rule 6: Method of Recruitment
(1) Recruitment to the Service shall be made:
(1) Eighty per cent (80%) by promotion from the rank of Inspector
and
Twenty per cent (20%) by direct appointment
Provided that only those Inspectors will be eligible for promotion who:
(a) In the case of Inspectors (both promoted from subordinate

rank and directly recruited) have got six years continuous
service (officiating as well as substantive) in the rank of
Inspector;
xxxx xxxx xxxx
Rule 8: Probation of members of Service
(a) Members of the Service shall be on probation for two years (2),
which shall include the period of training in the Police Training
School, Phillaur, and in the districts and in the case of members
recruited by promotion, the Government may by a special order in
each case permit periods of officiating appointment to the Service
to count towards the period of probation.
xxxx xxxx xxxx

Rule 10: Seniority of members of Service
The Seniority of members of the Service shall be determined by the

date of confirmation in the service.
xxxx xxxx xxxx
Provided that if two or more members are confirmed on the same

date:
(v) a member who is appointed to the Service by promotion shall be

senior to the member appointed otherwise;
(vi) in the case of members, who were appointed by direct

appointment, the seniority shall be determined in accordance with
their position in the competitive examination;
(vii) in the case of members who were appointed to the service by

promotion , the seniority shall be determined in accordance with
the date of their entry in promotion list ‘G’;
xxxx xxxx xxxx
Rule 14: General Powers to relax Rules
Where the Government is of the opinion that it is necessary or

expedient so to do, it may, by order, for reasons to be recorded in
writing, relax any of the provisions of these rules with respect to any
class or category of persons

EXECUTIVE SUMMARY
SENIORITY ROSTER
The rules came for consideration before the Hon’ble Supreme Court of India
in the case of Paramjit Singh v Ram Rakha, AIR 1979 SC 1073.
In this case, the court found that where recruitment to a cadre is from two
sources and the Service Rules prescribe quota for recruitment for both
sources, then a question would always arise whether the quota rule would
apply at the initial stage of recruitment or also at the stage of confirmation.
It was considered that though generally the seniority is determined from the
date of entry into cadre on the principles of officiation, but confirmation
would ordinarily depend upon satisfactory completion of probationary period,
efficiency in discharge of duty, capacity to discharge the functions,
availability of permanent vacancy etc.
It was held that:
“It may be pointed out that where recruitment is from two sources and
the seniority in the cadre is determined according to the date of confirmation,
to accord utmost fair treatment a rotational system has to be followed while
giving confirmation. The quota rule would apply to vacancies and recruitment
has to be made keeping in view the vacancies available to the two sources
according to this quota. If the quota rule is strictly adhered to there will be no
difficulty in giving confirmation keeping in view the quota rule even at the
time of confirmation. A roster is introduced while giving confirmation
ascertaining every time which post has fallen vacant and the recruit
from that source has to be confirmed in the post available to the
source.
This system would break down the moment recruitment from either
source in excess of the quota is made. In fact a strict adherence to the quota
rule at the time of recruitment would introduce no difficulty in applying the
rule at the time of confirmation because vacancies would be available for
confirmation to persons belonging to different sources of recruitment. The
difficulty arises when recruitment in excess of the quota is made and it is
further accentuated when recruits from one source, e.g. direct recruits get
automatic confirmation on the completion of the probationary period, while
the promotees hang out for years together before being confirmed.”

It was further clarified that quota should be correlated to the vacancies
which are to be filled in and that the quota rule would apply to vacancies and
recruitment has to be made keeping in view the vacancies available to the
two sources according to the quota. The quota for DSP is 4:1 that is, 4
promotees to 1 recruit. Therefore, whenever vacancies occur in the service
the appointing authority has to go on recruiting according to quota. In other
words, whenever vacancies occur, first recruit 4 promotees irrespective of
the factors or circumstances causing the vacancies and as soon as 4
promotees are recruited bring in a direct recruit. For this, a roster has to be
introduced and this roster must continue while giving confirmation.
Reservation System with in Quota
Article 16(4) of the Constitution carves out for a separate field for itself from
the general sweep of Article 16(1), which guarantees quality of opportunity in
matters of appointment in Government services to all citizens of India.
However, it has been held that in case rules are there for recruitment from 2
different sources, such sources serve two entry points for the cadre and once
the concerned candidates enter into any cadre through entry point reserved
for them, they get fused and blended into one single cadre and their birth
marks get obliterated.
In case of quota rule between direct recruits and promotees, it is to be

judged on the touchstone of Article 16(1) and not on the basis of Article
16(4).
The problem has arisen primarily because the State Government maintained
Quota keeping in view the total sanctioned posts of the cadre and not as per
the vacancies available for DSPs.
The first list for Orders of confirmation is dated 4.6.1981 and the second is
dated 7/8, 7. 2005.
The Court found that even the List dated 4.6.1981 is not in tune with
the judgment of the Hon’ble Supreme Court. The said list also does not
disclose the assignment of seniority to the candidates of reserved category
nor discloses that the vacancies have been filled up in the ration 4:1.The
court has found that the second list is not strictly as per the vacancies and in
the ratio of 4 promotees and 1 direct recruit. The candidates have neither
been recruited nor confirmed as per the vacancies available. It appears that
20% of the cadre strength was kept in mind while granting seniority points to
the direct recruits, though even said assignment is not uniform.

Extracts from Decision of the Punjab & Haryana High Court in
Shri Gurpreet Singh Bhullar v State of Punjab and others
The quota rule was not adhered to either at the time of recruitment or at the
time of confirmation.
The contention of the counsel for the promotees that, since the rotational
rule has broken down and not adhered to, the rule of seniority based on
rotational principle cannot be applied, was turned down by Court.
The State Govt. has acted in breach of the directions and the principles laid
down by the Hon’ble Supreme Court in Paramjit Singh vs Ram Rakha case
and in fact, not given effect to the statement made by the learned State
Counsel at the time of the decision of the application for clarification of the
earlier order.
The reasoning given by the State Govt. that the established practice of
calculating the share of direct recruits and promotees on the basis of
sanctioned posts of cadre is continuing for 45 years, is in fact contradictory
to the judgments of the Hon’ble Supreme Court. The recruitment and
confirmation of the Officers has not been made as per the prescribed quota
from the very inception of the cadre.
… direct the respondents to consider the case of seniors ignored for

appointment to the IPS with reference to the date of empanelment of the
juniors for appointment to the IPS
The Hon’ble Court set aside the order of fixation of seniority list dated
7/8.7.2005 with directions to the State Govt. to finalize the seniority list
within 3 months keeping in view the following principles:

1. That the State Government shall firstly determine the vacancies available
at the commencement of the Rules after taking into consideration the
number of Deputy Superintendents of Police available at the time of
commencement of the Rules.
2. Thereafter, the State Government shall assign seniority keeping in view

the vacancies (not the posts), at the time of recruitment and confirmation
as and when such vacancies arise from amongst the promotees and direct
recruits in the ratio 0f 4:1. While assigning seniority to the promotees and
direct recruits, the State Government shall also assign seniority to the
candidates belonging to reserved categories in terms of the Rules and
instructions applicable to such categories.
3. If on re-determination of seniority, it is found that juniors have been

appointed as members of Indian Police Service without considering the
claim of seniors, the case of such seniors shall be considered for
appointment with reference to the date on which juniors were appointed
as IPS. However, this direction will be applicable only in respect of the
candidates who are in service today. The cases of the candidates who
have retired and are not members of the Service as on today, shall not be
reopened and reconsidered. All future vacancies falling to the quota for
promotees in the IPS shall be filled up in the above stated manner till
such time the claim of all the seniors for empanelment to the IPS is
considered, by the Review Departmental Promotion Committee.
4. The State Government shall not recommend any other member of the
Service junior to Shri Lok Nath Angra for empanelment for appointment to
the Indian Police Service till such time, claim for appointment to IPS of all
seniors is considered as mentioned above.
However, in its Order dated 23.1.2009 in CM No. 20061 of 2008 in the

above Writ Petition CWP No. 12206 of 2005, Hon’ble Punjab & Haryana
High Court has amended its Order dated 10.4.2008
Clause No. 3 & 4 mentioned above have since been order to be deleted in
the Order dated 10.4.2008 by the Hon’ble Punjab & Haryana High Court.

SUMMARY OF THE ORDER DATED 15.12.2009
In order to implement the directions of Hon’ble Supreme Court as well as High Court,
to re-determine the inter-se seniority of entire PPS Cadre, the Govt. constituted a
committee vide order no. 15/116/2003-1h3/1185 dated 22.5.2008 under the
Chairmanship of Sh. Kirandeep Singh Bhullar, IAS, Secretary Home consisting of
Sh.R.S. Khosla, Additional Advocate General, Punjab, Additional Secretary Home, Sh.
Harbans Singh, Additional L.R. and Sh. Suresh Arora, IPS, IG/HQRS to examine all
the relevant record and to submit its recommendation to Govt.
Important points emanating from the Order of the Committee dated

15.12.2009 are as under:
Both the recruitment and confirmation have strictly been made according to
the quota rule, namely, when vacancies occur first four posts shall go to
promotees and the fifth post will go to the direct recruit and the same rule is
followed in confirmation. (Statement of Sh. Tarkunde representing State Govt.)
Whereas, Hon’ble Supreme Court laid down operating details of the roster to
be followed at the time of recruitment/confirmation i.e. first four promotee
officers and then one direct officer. The Hon’ble Supreme Court had also
observed that the quota was linked to the vacancies and not the total
number of posts. It further enunciated that the roster to be adopted to
regulate the recruitment from the two sources was to run in the ratio of 4:1
i.e. recruitment 4 promotee officer followed by 1 direct officer.
There is merit in the contention of the point raised by the promotee officers
that the Direct Recruits cannot be given the benefit of seniority from a date
prior to their becoming members of the Service. It has therefore been
decided that the seniority has to be as per the merit as determined by the
Commission and not as per the roster points of reservation. The seniority of
these officers would not be ante dated but would be determined by the date
of confirmation in their share. The present seniority is thus being determined
as per the provisions of the Punjab Police Rules, 1959. The Direct Recruits of
the year 1985, 1990, 1991, 1993 and 1994 have been adjusted on the basis
of the above principles on the existing vacancies available on the date of
their appointment and consequent confirmation.

From records, it is apparent that the appointment of promotees has been in
excess of the quota at various stages. The promotees were appointed on ex-
cadre and temporary posts in excess of the vacancies to their share. Also
from 1989 to 1994 a large number of Inspectors were promoted by giving
relaxation in the experience. Furthermore the exercise of making a proper
roster of vacancies has been carried out for the first time by the State. The
stand of the State has been that promotees are in excess of quota and the
same is reflected in various replies. The entire position has been reconciled in
the present seniority in accordance with the Punjab Police Service Rules,
1959.
42 DSP’s and SP’s who were taken on deputation from paramilitary forces
against posts of DSP’s during terrorism are no more part of a regular cadre
and have either been sent back or form a separate cadre as per separate set
of rules. They do not have to be accounted for the purposes of seniority.
Effect of Instructions No. 11/4/88- IPPI/4960 dated 8.4.1991
These instructions provided that confirmation would be made once in the

service in the initial grade only and further that confirmation would be de-
linked from availability of permanent vacancy and had no relevance for the
purpose of seniority.
The seniority has been fixed keeping in view the actual occurrence of the
permanent vacancies and their share apportioned as per the prescribed ratio
4:1. The date of confirmation for purpose of seniority thus would be after 2
years of appointment against a substantive vacancy.

Effect of the Punjab Civil Service (General and Common Conditions of
Service) Rules, 1994
Before 1994 Rules, Seniority is to be determined by date of confirmation

against substantive post within the quota and after these rules coming into
force, it is linked to the length of continuous service.
The number and character of posts and method of recruitment etc. shall be
as such as has been provided in Rule 3 and Rule 6 of the Punjab Police
Service Rules, 1959 and the seniority w.e.f. 04.05.1994 has been drawn on
the basis of Rule 8 of the Punjab Civil Services (General and Common
Conditions of Service) Rules, 1994, keeping in view, the length of continuous
service on such post in that cadre of the service. Therefore, for the officers
appointed before 4th May, 1994, the seniority will be determined by the date
of confirmation in the service while for those appointed after 4th May, 1994,
the seniority has been determined keeping in view, the length of service.
However Quota Rule has been kept intact while filling vacancies of
substantial posts and then assigning seniority for these posts.
Determination of Inter-se Seniority of directly recruited DSPs

through PPSC
It is to be fixed as per combined merit of PPSC/SSSB/DPC. Inter-se seniority

of 1985 batch DSP’s has been re-fixed on the basis of Roster points of
reservation.
Reservation of S.C.s in the seniority in case of Promotee Officers
Separate Roster Register for recruitment has been maintained for promotee
PPS officers duly checked by the Social Welfare Department from time to
time. The officers belonging to reserve category were promoted against the
vacancies of reserved category as determined from roster register. In case of
Confirmation, reservation is not applicable. It is not possible to implement
the formula of reservation in the seniority which is derived from the Roster of
Confirmation.

Sports Persons
Rule 13.1 states that 5% of sportspersons of All India or International Level

may be given promotions if they are otherwise eligible but for seniority 5%
posts to be filled up from amongst who have achieved outstanding distinction
in sports.
Another Issue
Some persons who were recruited as Constables in 1990 were given

accelerated promotions to higher post completely in violation of the rules.
They became seniors to some Inspectors in the rank of DSP. The batch which
was eligible for promotion in 1999 was promoted in 2001. In this regard, at
the first instance their seniority in the rank of Inspector will be decided by
DGP, Pb.
Keeping in view the above, Seniority List is made into 4 parts:
Table I Substantive List of PPS Officers up to 4.5.1994
Table II Seniority List after the New Rules w.e.f. 4.5.1994 determined
by the date of continuous length of service
Table III Final Seniority List as derived from Table I & II
Table IV PPS Officers against temporary posts. The Seniority to be

determined on the availability of substantive posts.

That in order to avoid any reversion of any officer from any rank in IPS Cadre
or from IPS Cadre to PPS Cadre or in PPS Cadre as a result of this seniority,
the Govt. will take all necessary steps to create supernumerary / ex cadre
posts with dying cadre for these posts which will automatically stand
abolished as and when these posts are vacated on superannuation or
otherwise or on adjustment of such officer in IPS or PPS cadre as the case
may be.

Detailed Order
(HOME – III BRANCH)
ORDER
WHEREAS, seniority list of PPS Officers for the years 1989 to 1991 was circulated to all
concerned vide Punjab Govt. order No.15/116/2003‐IH3/2475, dated 8‐7‐2005 which was
challenged by the direct recruit as well as promotee PPS officers in the Punjab and Haryana High
Court by filling CWP No.11887, 12206,12208,12209, 12321,12475 of 2005. The Hon’ble High
Court has disposed of the aforesaid CWPs alongwith CWP Nos. 17397 of 1999, 14332 of 2001,
15145 of 201 and 13221 of 2001 by common order judgment dated 10.04.2008 in CWP
No.12206 of 2005–Gurpreet Singh Bhullar Vs State of Punjab and others. The Hon’ble Court
passed the following directions:‐
“Therefore, we dispose of the present writ petitions and all miscellaneous applications
by setting aside the order of fixation of seniority list dated 7/8.7.2005 and all other orders
of confirmation with directions to the State Govt. to finalise the seniority list within three
months keeping in view the following principles :‐
1. That the State Govt. shall firstly determine the vacancies available at the
commencement of the Rules after taking into consideration the number of the
Deputy Superintendents of Police available at the time of commencement of the
Rules.

2. Thereafter, the State Govt. shall assign seniority keeping in view the vacancies (not
the posts) at the time of recruitment and confirmation as and when such vacancies
arise from amongst the promotees and direct recruits in the ratio of 4:1. While
assigning seniority to the promotees and direct recruits, the State Government shall
also assign seniority to the candidates belonging to reserved categories in terms of
the Rules and instruction applicable to such categories.

3. If on re‐determination of seniority, it is found that juniors have been appointed as
members of Indian Police Service without considering the claim of seniors, the case
of such seniors shall be considered for appointment with reference to the date on
which juniors were appointed as IPS. However, this direction will be applicable only
in respect of the candidates who are in service today. The cases of the candidates
who have retired and are not members of the Service as on today, shall not be
reopened and reconsidered. All future vacancies falling to the quota for promotees in

the IPS shall be filled up in the above manner till such time the claim of all the seniors
for empanelment to the IPS is considered, by the Review Departmental Promotion
Committee.
The State Government shall not recommend any other member of the Service
junior to Sh. Lok Nath Angra for empanelment for appointment to the Indian Police
Service till such time, claim for appointment to IPS of all seniors is considered as
mentioned above.
2. WHEREAS, Civil Misc. Application No.20061 of 2008 was filed by certain direct recruit IPS
Officers which was disposed of by the Hon’ble High Court on 23.01.2009 to wherein the above
mentioned orders dated 10.04.2008 were modified with the following directions:‐
“The reasoning given by the State Government that the established practice of
calculating the share of direct recruits and promotees on the basis of sanctioned
posts of cadre is continuing for over 45 years, is in fact contradictory to the judgment
of the Hon’ble Supreme Court. Such established practice, which is not in conformity
with the enunciation of the law laid down by the Hon’ble Supreme Court, cannot be
permitted to continue any longer. The recruitment and confirmation of the officers
has not been made as per the prescribed quota from the very inception of the cadre.
It is also not correct when it is recorded by the State Government that the issue of
quota rule linked to vacancies was raised fort the first time in the year 2000 in a writ
petition filed by Sh. A.S.Chahal. In fact, the quota rule linked to vacancies was a rule
of law explained by the Hon’ble Supreme Court in the year 1979 itself.
Therefore, we dispose of the present writ petitions and all miscellaneous
applications by setting aside the order of fixation of seniority list dated 7/8.7.2005
and all other orders of confirmation with directions to the State Govt. to finalize the
seniority list within three months keeping in view the following principles :‐
1. That the State Govt. shall firstly determine the vacancies available at the
commencement of the Rules after taking into consideration the number of the
Deputy Superintendents of Police available at the time of commencement of the
Rules.

2. Thereafter, the State Govt. shall assign seniority keeping in view the vacancies
(not the posts) at the time of recruitment and confirmation as and when such
vacancies arise from amongst the promotees and direct recruits in the ratio of 4:1.
While assigning seniority to the promotees and direct recruits, the State Government
shall also assign seniority to the candidates belonging to reserved categories in
terms of the Rules and instructions applicable to such categories.


It has come to our notice that though paragraph 47 from the judgment of Hon’ble
Supreme Court in Direct Recruit’s case has been reproduced but reference to the
said judgment has been inadvertently not made. Therefore, such clerical mistake is
ordered to be corrected by inserting such reference at page 26 of the judgment and
after amendments the said part of the judgment read as under:‐
………After various judgments, the Court held to the following effect indirect Recruits
Class‐II Engg. Officers’s Association V/s State of Maharashtra, AIR 1990 SC 1967.
The Civil miscellaneous stands disposed of in the above terms.”
3. WHEREAS, some of the PPS officers (promotees as well as direct recruited) have
filed Review Applications in the Hon’ble High Court for review of orders dated 10.04.2008. The
Hon’ble High Court disposed of all the review applications on 24.04.2009 in single order. Hon’ble
High Court has held that:‐

“……………
2. No doubt, Hon’ble Supreme Court in some of the judgments referred to by
learned counsel for the applications, has taken the view which is not the ratio in
Ram Rakha’s case (supra) but Ram Rakha’s case (Supra) case deals with the
rules which are subject matter of interpretation in the present group of cases.
Interpretation of such Rules by the Supreme Court in the above judgment and in
Paramjit Singh Sandhu and other V/s Ram Rakha’s & others AIR 1983 Supreme
Court 314 is binding on the State Government. The statement of Shri Tarkunde,
representing the State Government before the Supreme Court is that both the
recruitment and confirmation have strictly been made according to the quota
rule, namely, when vacancies occur first four posts shall go to promotees and the
fifth post will go to the direct recruit and the same rule is followed in
confirmation. Therefore, even if the Court has taken somewhat different view in
some other cases will not be a ground to ignore the judgment in Ram Rakha’s
case (supra) interpretation of same Rules in the present bunch of applications.

3. ……………..


4. We do not find that the ground of delay is a good ground for review of the order
passed by the Court when the State has made a statement before the Supreme
Court in 1982 that the judgment in Ram Rakha’s case (supra) has been given
effect to and shall be given effect to. Therefore, the question of delay in giving
effect to the judgement in Ram Rakha’s case cannot be said to be a ground for
review of the order passed by this court.

5. …………

6. It is also argued that in the tentative seniority list circulated in consequence of
the directions of the Court, certain directly recruited members of service have
been tentatively assigned seniority even they were 10 years or so of age and,
thus even not eligible for appointment as members of the State Police Service.

7. The Court has not issued any direction that the candidates have to be given even
if they are not eligible for appointment on a particular date. The eligibility
condition of appointment is a part of the Rules. Such Rules or any other Rules, as
may be applicable, cannot be ignored while assigning seniority. Since it is only
tentative seniority list, it shall be open to the promote members of the Police
Service to make a representation to the competent authority which shall be
considered in accordance with law.

8. It has also been brought to our attention that the Punjab Civil Services (General
and Common Conditions of Service) rules, 1994 gives overriding effect to the
rules of seniority as contemplated in Punjab Police Rules, 1959. It shall be open
to the members of the Service to make a representation if such Rules have not
been given effect to. Such representation shall be considered by the competent
authority while finalizing the tentative seniority list.

9. It shall be open to any of the member of the Punjab Police Service, to submit his
objections to the tentative seniority list which shall be taken into consideration
and decided by the competent authority before finalizing the seniority list.

10. At this stage, Mr. Chetan Mittal, learned Additional Advocate General, Punjab,
seeks three months time to finalize the seniority list.

Allowed as prayed for

All the review petitions are disposed of in the above terms.”
4. WHEREAS, in order to implement the directions of Hon’ble Supreme Court as well High
Court, to re‐determine the inter‐se‐seniority of entire PPS cadre, the Govt. constituted a
committee vide order No.15/116/2003‐IH3/1185, dated 22.05.2008 under the Chairmanship
of Sh. Kirandeep Singh Bhullar, IAS, Secretary Home consisting of Sh. R.S.Khosla, Additional
Advocate General, Punjab, Additional Secretary Home, Sh. Harbans Singh, Additional L.R.and
Sh. Suresh Arora, IPS, IG/Hqrs. to examine all the relevant record and to submit its
recommendation to Govt.

5. WHEREAS, on the recommendation of the Committee tentative seniority lists in two
parts (1st part up to 12.05.1994 and 2nd part 13.05.1994 to 31.12.2008) was circulated on
01.01.2009 on the Web Site of the Director General of Police, Punjab for calling objections
from the concerned officers up to 15.01.2009. Further date for filing objections was
extended from time to time which was up to 15.06.2009 due to reasons the IPS/PPS Officers
have filed Review Applications in the Hon’ble High Court for the review of orders dated
10.04.2008.

6. WHEREAS, a large number of IPS/PPS officers appointed by promotion and appointed by
direct recruitment submitted their objections against the tentative seniority lists. They were
given personal hearing on 18.09.2009 by the Principal Secretary to Govt. of Punjab,
Department of Home Affairs and Justice and their objections were heard in detail.

7. WHEREAS, the Hon’ble High Court vide orders dated 24.04.2009 it has made clear that
when the State has made a statement before the Supreme Court in 1982 that the judgment
in Paramjit Singh Sandhu & others V/s Ram Rakha has been given effect to hence,
interpretation of such Rules by the Supreme Court in Paramjit Singh Sandhu and other AIR
1979 Supreme Court 1073 is binding on the State Government. The statement of Shri
Tarkunde, representing the State Government before the Supreme Court is that both the
recruitment and confirmation have strictly been made according to the quota rule, namely,
when vacancies occur first four posts shall go to promotees and the fifth post will go the
direct recruit and the same rule is followed in confirmation. Therefore, even if the Court has
taken somewhat different view in some other cases will not be a ground to ignore the
judgment in Ram Rakha’s case (supra). The State is bound to implement the judgment of
Hon’ble Supreme Court delivered in Ram Rakha’s case. The Hon’ble High Court has further
held that the effected officers can make their representation to the State Govt. and State
shall consider the same before finalizing the seniority.


The judgment of the Hon’ble High Court of Punjab and Haryana is based upon
the judgment of the Hon’ble Supreme Court delivered in the case of Sh. Paramjit Singh Vs.
Ram Rakha, Civil Appeal No.2902‐2903 of 1977 (AIR 1979 SC 1073). In order to make the
position clear, it would be in the fitness of the things to make mention of the relevant
observations made in the said judgment of Hon’ble Supreme Court, which is as under:
“II. ………. Ordinarily, if quota is prescribed for recruitment to a cadre, the quota
rule will have to be observed at the recruitment stage. The quota would then be
correlated to vacancies to be from two different sources they will have to be
integrated into a common cadre and while so doing, the question of their inter se
seniority would surface. Seniority is ordinarily determined from the date of entry into
cadre on the principle of continuous officiation. Confirmation in a post ordinarily
depend upon such circumstances as satisfactory completion of probationary period,
efficiency in the discharge of duty, capacity to discharge functions of posts,
availability permanent vacancy, etc. Now, if seniority is to be determined according
to the date of confirmation and the quota rule is not made relatable to confirmation
in various posts falling vacant in the cadre it would directly impinge upon the
seniority of the members of the service………
13. Now, if the other view is taken that the quota rule would apply both at the
time of recruitment and at the time of confirmation. Rule 10 which provides for
seniority according to the date of confirmation would certainly be saved from the
vice of unreasonableness. Is such a construction possible? One need not stretch the
language to bring about the desired result but in this case upon a harmonious
reading of rules 3, 6, 8 and 10 the conclusion is inescapable that quota rule is
operative both at the time of initial recruitment and at the time of confirmation. If
the rule of seniority were one otherwise than according to date of confirmation, it
would not have become necessary to apply the quota rule at the stage of
confirmation but in this case the quota rule is linked up with the seniority rule and
unless the rule is strictly observed in practice it will be difficult to hold that the
seniority rule is not unreasonable and does not offend Art. 16(see S.G. Jaisinhani’s
case PP 717 and 718) AIR 1967 SC 14276 at pa. 1434) Quota rule is linked up with
seniority rule because, not the date of entry in service determines the seniority but
the date of confirmation determines seniority and therefore, quota rule inextricably
intertwined with the seniority rule and de‐linking would render the seniority rule
wholly unreasonable. Any other view would lead to the most undesirable result
wholly unintended by the framers of the rule. It must be remembered that after
recruitment, members of the service, though drawn from two different sources‐
direct recruits and promotees‐constitute a single integrated cadre. They discharge
identical functions, bear similar responsibilities and, acquire an equal amount of
experience in the respective assignments. …………………….. An exactly identical

situation would follow here if quota rule is applied at the stage of initial recruitment
and wholly ignored at the time of confirmation because in that event while direct
recruits will get confirmation automatically, the promotees would hand out for years
as has happened in case of respondents 1 and 2 and if they are not confirmed they
would never get seniority and their chances of being considered for promotion to the
higher post would be wholly jeopardized. To avoid this utterly unconscionable
outcome the construction we have put on Rule 8 would be in consonance with justice
and reason.

14. ….. where recruitment is from two sources and the seniority in the cadre is
determined according to the date of confirmation to accord utmost fair treatment a
rotational system has to be followed while giving confirmation, the quota rule would
apply to vacancies and recruitment has to be made keeping in view the vacancies
available to the two sources according to the quota. If the quota rule is strictly
adhered to there will be no difficulty in giving confirmation keeping in view the
quota rule even at the time of confirmation. A roster is introduced while giving
confirmation ascertaining every time which post has fallen vacant and the recruit
from that source has to be confirmed in the post available to the source. This system
would break down the moment recruitment from either source in excess of the quota
is made. In fact a strict adherence to the quota rule at the time of recruitment would
introduce no difficulty in applying the rule at the time of confirmation because
vacancies would be available for confirmation to persons belonging to different
sources of recruitment. The difficulty arises when recruitment in excess of the quota
is made and it is further accentuated when recruits from one source viz. in this case
direct recruits get automatic confirmation on completion of the probationary period,
while the promotees hand out for years together before being confirmed.

The High Court was, therefore, right in concluding that the quota rule would operate
at both the stages. Accordingly, both these appeals fail and are dismissed but in the
circumstances of the case with no order as to costs”.
The Hon’ble Supreme court further clarified in Civil Misc. Petn. No.18565 of 1981 in
Civil Appeals No. 2902‐2903 of 1977 (AIR 1983 SC 314) that:‐
“What this Court meant while saying that when a quota rule is prescribed for
recruitment to a cadre it meant that quota should be correlated to the vacancies
which are to be filled in. Who retired and from what source he was recruited may
not be very relevant because retirement from service may not follow the quota rule.
Promotees who come to the service at an advanced stage may retire early and direct
recruits who enter the service at comparatively young age may continue for a long

time. If, therefore, in a given year larger number of promotees retire and every time
the vacancy is filled in by referring to the source from the retiring person was
recruited it would substantially disturb the quota rule itself. Therefore, while making
recruitment quota rule is required to be strictly adhered to. That was what was
meant by this Court when it said. The quota rule would apply to vacancies and
recruitment has to be made keeping in view the vacancies available to the two
sources according to the quota.”
8. WHEREAS, Hon’ble Supreme Court laid down operating details of the roster to be
followed at the time of recruitment/confirmation i.e. first four promotee officers and then
one direct officer. The Hon’ble Supreme Court had also observed that the quota was linked
to the vacancies and not the total number of posts. It further enunciated that the roster to
be adopted to regulate the recruitment from the two sources was to run in the ratio of 4:1
i.e. recruit 4 promotee officers followed by 1 direct officer.

9. WHAREAS, in compliance of the directions of Hon’ble Supreme Court in case of Paramjit
Singh Sandhu & others Vs Ram Rakha & other, the State Government confirmed 97 DSsP
vide Order No. 8133‐8223/Con.SA‐6 dated 04.06.1981. There was backlog of 2 vacancies of
Direct quota in the confirmation of 97 DSsP.

10. WHEREAS, the promotee officers have raised a main contention that the direct recruits
have been placed in the tentative seniority on points arising prior to their date of joining or
even becoming eligible. The vacancies following to the share of both the sources have to be
calculated by applying the roster of 4:1 for promotees and direct recruits. Each vacancy has
to be considered for recruitment after it falls vacant or is created as and when the officers to
whose share of vacancy falls become available. In case the vacancy arises to the share of
particular source but an officer from that source is not available due to delay in the process
of recruitment, the same would be carried forward and filled up as and when the officers
from that source are appointed to the service. The vacancy following to the share of one
source would not be filled up from another source in excess of the quota. The quota would
be carved out strictly in accordance with the roster of 4:1. Many officers have been
appointed to the service in excess of the aforementioned quota from time to time. The
service of the officer before a vacancy becoming available from the source to which he
belongs has to be treated as fortuitous and the officer would not be entitled to count such
service for purposes of seniority though it would be counted for other purposes as
permitted under the rules. The officers appointed to the service by promotion, would be
granted a date from the date when a vacancy arises to the share of promotees, in their
inter‐se order of seniority in the feeder cadre of Inspectors. There is merit in the contention
of the point raised by the promotee officers that the Direct Recruits can not be given the
benefit of seniority from a date prior to their becoming members of the Service. Though in

the tentative seniority list of the direct recruit officers would be placed in the seniority by
the date of their confirmation. This has been done as on such date, when they were actually
appointed, sufficient number of vacancies existed in the service falling to the share of direct
recruit officers would be placed in the seniority by the date of their confirmation. This has
been done as on such date, when they were actually appointed, sufficient number of
vacancies existed in the service falling to the share of direct recruits by applying the roster
of 4:1. Their placement has however been done inter‐se as per the merit as determined by
the Commission. Further in the tentative seniority list the direct recruits have been given
seniority on the basis of roster points of from 1973 to 1987. They have now been placed as
per the merit as determined by the Commission in light of the decision of the Hon’ble High
Court in CWP No. 17780 of 2008 – R.L. Bhagat, IPS Vs State of Punjab and others. The
seniority of 1985 batch of direct DSPs is being included in the final seniority. It has been
decided that the seniority has to be as per the merit as determined by the Commission and
not as per the roster points of reservation. The seniority of these officers would not be ante
dated but would be determined by the date of confirmation in their share. The present
seniority is thus being determined as per the provision of the Punjab Police Service Rules,
1959. The direct Recruits of the year 1985,1990,1991,1993, and 1994 have been adjusted on
the basis of the above principles on the existing vacancies available on the date of their
appointment and consequent confirmation.

11. WHEREAS, the promotee officers have represented that they have been appointed
within their quota. They have based their statements on the basis of the replies filed by the
State in the Court proceedings. It is however borne out from the record that the
appointment of promotees has been in excess of the quota at various stages. The
promotees were appointed on ex‐cadre and temporary posts in excess of the vacancies to
their share. Also from 1989 to 1994 a large number of Inspectors were promoted by giving
relaxation in the experience. Furthermore the exercise of making a proper roster of
vacancies has been carried out for the first time by the State. The stand of the State has
been that promotees are in excess of quota and the same is reflected in replies filed in CWP
12273 of 2002, CWP 17397 of 1999 and CWP 8475 of 2000. This entire position has been
reconciled in the present seniority in seniority in accordance with the Punjab Police Service
Rules. 1959.

12. WHEREAS, the promotee officers have raised the objection regarding 42 DSP’s and SP’s
who were taken on deputation from paramilitary forces against posts of DSP’s during the
period of terrorism, these officers be given roster points of direct recruits. These officers are
no more a part of regular cadre and have either been sent back or form a separate cadre as
per separate set of Rules. They do not have to be accounted for the purposes of seniority.


Effect of instructions NO. 11/4/88‐1PP1/4960 dated 8.04.1991 regarding de‐linking the
confirmation from the Permanent Posts.
13. WHEREAS, the instructions in question dated 08.04.1991 were issued by the
Department of Personnel for simplification of the confirmation procedure. These
instructions inter alia provided that confirmation would be made once in service in the
initial grade only and further that confirmation would be de‐linked from availability of a
permanent vacancy. These instructions referred to confirmation only for the purpose of
retention of a Government employee in service after probation and had no relevance for
the purpose of seniority.

In this view the instructions will have no effect on the seniority to be fixed. The
seniority has been fixed keeping in view the actual occurrence of the permanent vacancies
and their share apportioned as per the prescribed ratio of 4:1. The date of confirmation for
purpose of seniority thus would be after two years of appointment against a substantive
vacancy.
Effect of the Punjab Civil Service (General and Common Conditions of Service), Rules 1994
14 WHEREAS, as per Rule 10 of the Punjab Police Service Rules, 1959, Seniority is to be
determined by the date of confirmation in the service.

The above poison is changed w.e.f. 4th May, 1994 when the Punjab Civil Services
(General and Common condition of Service) Rules, 1994 came into effect and Rule 8 of the
these rules became overriding in the light of Rule 20. These rules are as under:‐
Rule: 8: Seniority:‐The Seniority inter se of persons appointed to posts in each cadre
of a service shall be determined by the length of continuous service on such post in
that cadre of service.
Rule 20: Overriding Effect:‐The provision of these rules shall have effect
notwithstanding anything contrary contained in any rules for the time being in force
for regulating the recruitment and conditions of service for appointment to public
service and posts in connection with the affairs of the State.
Thus, before 1994 Rules, Seniority is to be determined by date of confirmation
against substantive post within the quota and after these rules coming into force, it is linked
to the length of continuous service.

However, as per Rule 6 of 1994 Rules, the number and character of posts, method
of recruitment and educational qualifications and experience for appointment to a post or
posts in a service and the departmental examination, if any shall be such as may be
specified in the service Rules made for that service. Thus, the number and character of
posts and method of recruitment etc. shall be such as has been provided in Rule 3 and Rule
6 of the Punjab Police Service, Rules, 1959 and the seniority w.e.f. 04.05.1994 has been
drawn on the basis of Rule 8 of the Punjab Civil Services (General and Common Conditions
of Service) Rules, 1994 keeping in view, the length of continuous service on such post in that
cadre of the service. Therefore, for the officers appointed before 4th May 1994, the seniority
will be determined by the date of confirmation in the service while for those appointed after
4th May, 1994, the seniority has been determined keeping in view, the length of service.
However the Quota rule as directed by the Hon’ble Supreme Court and High Court has been
kept intact while filling vacancies of substantive posts and then assigning seniority for these
posts. Table – II depicts the seniority after 4th May 1994. The seniority list in Table – II is as a
consequence of the Punjab Civil Service (General and Common Condition of Service) Rules,
1994, applicable w.e.f. 04.05.1994 (rule 6, 8, and 20 of these rules are made applicable) and
has been determined keeping quota rule intact as supported by rule 6 of these rules and it is
determined by the date of continuous length of service (not from the continuous length of
service) in the ratio of 4:1 of promotees and direct recruits for available vacancies against
substantive posts.
Determination of inter‐se‐seniority of direct recruited DSPs who were recruited through
PPSC
15 WHEREAS, some 1994 batch direct DSPs who belong to Reserve Categories, in
their objections raised the demand that their inter‐se‐seniority be fixed as per Roster points
of reservation. Ex‐servicemen, who were recruited against the roster points of ex‐
servicemen category, demanded that they be given roster points of ex‐servicemen, in the
backlog vacancies.
As per instructions issued from time to time by the Govt. in this regard, Janjua’s
Judgment and as per item (i) of the proviso under rules 10 of PPSC Rules, 1959, the inter‐se
seniority of all the direct appointees is required to be fixed as per combined merit of
PPSC/SSSB/Departmental Selection Committee. Therefore, the seniority of direct DSPs who
were recruited through the PPSC has been determined as per combined merit. Inter‐se‐
seniority of 1985 batch DSPs earlier which was on the basis of Roster Points of reservation
has been re‐fixed after taking advices from the Personnel Deptt. Welfare Deptt. and
Advocate General, Punjab by passing detailed Speaking Orders on 22nd Sept. 2008.
Similarly, inter‐se‐seniority of others batches has been fixed. This is also in consonance with
the judgment in CWP No.17780 of 2008, R.L.Bhagat, IPS, Vs State of Punjab.

Reservation of S.Cs. in the seniority in case of Promotee Officers
16. WHEREAS, the Hon’ble High Court in its judgment dated 10.04.2008 has directed
that the State Government shall also assign seniority to the candidates belonging to reserved
categories in terms of the Rules and instructions applicable to such categories. In this
connection it is submitted that separate Roster Register for recruitment has been
maintained for promotee PPS Officers and duly checked by the Welfare Department from
time to time. The officers belonging to reserve category were promoted against the
vacancies of reserved category as determined from the Roster Register. In case of
Confirmation, reservation is not applicable, only those employees are confirmed who have
completed their period of probation successfully and confirmed against the resultant
permanent vacancies. As per Punjab Police Services Rules, 1959, the seniority in case of pre
1994 promotee officers is to be determined by the date of confirmation. Therefore, it is not
possible / feasible to implement the formula of reservation in the seniority which is derived
from the Roster of Confirmation.
17. WHEREAS, some promotee PPS officers who were recruited as Inspector of Police
through direct recruitment have made objection that some persons leap‐forged their way
through accelerated promotions. As per rule 13.1 states that 5% of sportspersons of All India
or International level may be given promotions if they are otherwise eligible but for
seniority. 5% posts to be filled up from amongst who have achieved, outstanding distinction
in sports. Some persons have been given accelerated promotions to higher post by
therewith the basic eligibility condition of service. Most of the persons recruited as
Constables in the year 1990 and were thereafter given accelerated promotion to higher
posts completely in violation of rules. They became seniors to them in the rank of DSP. Their
batch was eligible for promotion to the rank of DSP in the year 1999, but promoted in 2001,
even though sufficient vacancies were available in 1999 and they should have been given
promotions in 1999. They be given rightful due while fixing seniority. In this regard at the
first instance their seniority in the rank of Inspector will be decided by the Director General
of Police, Punjab.
18. That keeping in view the law laid down by Hon’ble Supreme Court in case of
Paramjit Singh Sandhu & others Vs Ram Rakha & others (Civil Appeal No. 2902‐2903 of 1977
AIR 1979 SC 1073) and directions dated 10.04.2008 Hon’ble High Court in CWP No.12206 of
2005‐Gurpreet Singh Bhullar Vs State & others, orders dated 24.04.2009 in Review
Application No.19 of 2009 in CWP 12206 of 2005 and Service Rules and Punjab Govt.

Instructions the seniority of PPS Officers has been prepared in following tables, which are
annexed with these orders:‐
a) Table – I: Seniority List of PPS Officers on substantive posts upto
04.05.1994 based on Rule 10 of The Punjab Police Services Rule
1959, Seniority has been determined by (not from) the date of
confirmation.

b) Table‐II: The Seniority List as a consequence of the Punjab Civil Service
(General & Common Condition of Service) Rules, 1994
applicable w.e.f. 04/05/1994 (Rule6, Rule 8, Rule 20 of these
Rules are made Applicable) and has been determined keeping
quota rule intact as supported by rule 6 of these rules and is
determined by the date of continuous length of service (not
from the continuous length of service) in the ratio 4:1 of
promotees and direct recruits for available vacancies against
substantive posts.
c) Table‐III: Final seniority list of PPS officers who are in service against
substantive posts.
(This Table has been derived from Table I & II)
d) Table‐IV: PPS Officers against temporary posts. The Seniority of these
officers will be determined on the availability of substantive
posts.
19. That this order has been attempted to undo bona fide mistake and to implement
the Rules and law laid down by the Apex Court which has been implemented in a
uniform and consistent basis without any reference to individual merits. Therefore,
it is objective and non‐discriminatory. This order emanates from the tentative
seniority lists which were circulated earlier and to which objections were received
and considered.


That this seniority is subject to the following:
a) Any modification/amendment in the inter‐se seniority list which may

arise out of the review granting deemed dates of promotion.

b) Decisions of Hon’ble Courts/CAT in any matter pending before these
courts.

c) Decision regarding implementation of the 85th amendment to the
Constitution of India.

d) Any mistake/amendment required to be made out
clerical/typographical mistakes detected or any entry not as per office
record.

20. That in order to avoid any reversion of any officer from any rank in IPS Cadre or
from IPS Cadre to PPS cadre or in PPS Cadre as a result of this seniority, the Government will
take all necessary steps to create supernumerary/ex‐cadre posts with dying cadre for these
posts which will automatically stand abolished as and when these posts are vacated on
superannuation or otherwise or on adjustment of such officer in IPS or PPS Cadre as the
case may be.

A.R.TALWAR
Dated, Chandigarh Principal Secretary to Government of Punjab
the 15th December, 2009 Department of Home Affairs and Justice

No.15/157/2008‐1H3/3179‐81, dated, Chandigarh the 16.12.2009
A copy along with its enclosures is forwarded to the following for information and necessary
action:‐
1) The Director General of Police, Punjab, Chandigarh:
2) The Additional Director General of Police, Computer &
Telecommunication, Punjab, Chandigarh. He is requested to up load
this order along with its enclosures on the Web Site of the Director
General of Police, Punjab, Chandigarh.
3) Deputy Secretary Home (Home‐I Branch) for information and
necessary action.

Special Secretary Home
Endst.No.15/157/2008‐1H3/3182, dated Chandigarh the 16.12.2009
A copy along with its enclosure is forwarded to the Secretary, Union Public
Service Commission, Dholpur House, Shahjahan Road, New Delhi‐110069 with reference to their
DO No.7/15/2002‐AIS, dated 07.10.2009 for information.
Endst.No.15/157/2008‐1H3/3183, dated Chandigarh the 16.12.2009
A copy along with its enclosure is forwarded to the secretary to the Government of
India, Ministry of Home Affairs, New Delhi for information.

An analytical view of the:
SENIORITY ROSTER FOR DEPUTY SUPERINDTENDENTS OF POLICE:
The department of Home Affairs & Justice in its Order dated 15.12.2009 has
finalized 4 lists, to fix the seniority of the DSsP:
a) Table – I Seniority List of PPS Officers on substantive posts up to 04.05.1994 based
on Rule 10 of The Punjab Police Services Rules, 1959, Seniority has been
determined by (not from) the date of confirmation
b) Table – II The Seniority List as a consequence of the Punjab Civil Services (General
& Common conditions of Service) Rules, 1994 applicable w.e.f
04/05/1994 (Rule 6, Rule 8 & Rule 20 of these Rules are made applicable)
and has been determined keeping quota rule intact as supported by rule
6 of these rules and is determined by the date of continuous length of
service (not form the continuous length of service) in the ratio 4:1 of
promotees and direct recruits for available vacancies against substantive
posts.
c) Table – III Final seniority list of PPS officers who are in service against substantive
posts (This table has been derived from Table I & II)
d) Table – IV PPS officers against temporary posts. The seniority of these officers will
be determined on the availability of substantive posts.
The above tables provide us the basis for fixing up of seniority after number
of Writ Petitions, were filed to undo the anomalies which were created
advertently or inadvertently over the years. The future seniority would
accordingly be decided by the above tables unless a fresh directive of court
or department is issued in this regard.
A corrigendum dated 20.4.2010 was though issued by the department of

Home Affairs & Justice to revise the seniority of two officers Sh. Gursharan
Singh (D-230) and Sh. S.K. Kalia (D-240), which has been considered in this
note.

Understanding the Logical Derivation
The tables have been derived on the basis of the Substantive Postings as per
the Supreme Court Ruling in Ram Rakha case, where in it was laid down that
vacancy has to be considered and not the post for deciding the seniority of
any officer.
Accordingly, Table I, in the nature of Roster has been prepared keeping the
quota rule of 1 direct for 4 promotees.
The List starts with:
1.
2.
3.
4.
5. D-5 ------ Direct Recruit
6.
7.
8.
9.
10. D-10 ------ Direct Recruit
Vacancies for Direct Recruits start from D5, D10, D15, D20,……………D470.
It means as per Table I, there are 93 vacancies for Direct Recruits, which are
to be filled up.
The Table II, starts w.e.f. 4/5/1994 and the roster continues for promotees
and vacancies for direct recruits start from D 475…… D - 590.

It means as per Table II, there are further 26 vacancies for direct recruits as
per the Roster.
Total vacancies for Direct Recruits therefore up to 15.12.2009 are
(93+26) : 119
How substantive vacancies are to be calculated
As per the Roster Table I, the department of Home has calculated 54 (55-1)
promotee start up vacancies.
The following vacancies were converted from temporary to permanent over

the years:
Date of Order of Punjab Govt. No.of vacancies made
permanent
9.5.1975 14
13.8.1975 10
17.6.1976 05
27.7.1981 25
27.7.1982 10
6.1.1989 26
Total 90
So, Total Substantive Posts as on date stand at 54+90= 144

Creation of Substantive vacancies of promotees
Substantive vacancies in case of promotees are created by following factors:
- Due to retirement (normal/voluntary/pre-mature)

- Due to death in service
- Due to promotion to IPS Cadre
- Due to creation of new post by Government
- Due to dismissal
Appointments of Direct DSsP
Over the years, direct Deputy Superintendents were appointed as follows:
Year No. of appointments
1985 14
1990 22
1991 7
1994 24
2000 1
2002 4
Total 72
No. of direct Deputy Superintendents which may be appointed as per

Roster, upto 15.12.2009
Roster Number available for Direct Recruits D-590
Roster Filled up D-465
No. of vacancies 25

No. of substantive vacancies available up to 15.12.2009
Substantive vacancies available 143
Filled as per Table III 129
Vacancies available 14
Temporary Vacancies
As per the order dated 15.12.2009, all vacancies other than

substantive as mentioned in Table III are to be treated as temporary.
The list is provided in Table IV, which defines seniorities of 400
officers, out of which 58 were not in service as on 15.12.2009.
The total number of officers in temporary list is 342.
They are to be moved to Substantive List as and when the vacancy

arises in the ratio 4:1.
Total number of vacancies as on 30.6.2010
As on 15.12.2009
Table III Substantive vacancies 129
Table IV Temporary vacancies 342
(400-58)
Total 471

Retirements from 15.12.2009 to 30.6.2010
Substantive Vacancies 11
Temporary Vacancies 25 36
Net 435

CADRE: P.P.S.
PERSONAL INFORMATION
1. NAME :
INITIAL APPOINTMENT : Check Box
CONST/HC/ASI/SI/INSP/DSP
4. DATE OF INITIAL : DD/MM/YYYY
APPOINTMENT
INITIAL APPOINTMENT ___________ Months

District __________
State __________
7. CATEGORY : __________________________
Check Box GEN SC
8. QUALIFICATION :
Graduate
Post Graduate
Others
11. DATE OF CONFIRMATION : DD/MM/YYYY
12. DATE OF PLACEMENT AS : DD/MM/YYYY
OFFICIATING S.P.
13. DATE OF RETIREMENT : DD/MM/YYYY

INQUIRIES & CASES PENDING
POSTINGS
Check Box
DURATION POSTING/LEAVE/COURSE/TRAINING/
WITHOUT POSTING/DEPUTATION
FROM TO
DD/MM/YYYY DD/MM/YYYY PROBATIONARY A.S.P. (UNDER TRAINING)
DD/MM/YYYY DD/MM/YYYY

PUNJAB POLICE SERVICE RULES, 1959
HOME (POLICE) DEPARTMENT
NOTIFICATION
(published in Punjab Government Gazette dated 11th December,1959)
THE 1ST DECEMBER, 1959
(amended up to 19.8.2010 incorporating notifications issued from time to time)
No.1 ; 33-SII-59/33773 – In exercise of the powers conferred by the proviso to article 309 of the
Constitution of India and all other powers enabling him in this behalf the governor of Punjab is
pleased to make the following rules for regulating and conditions of service of persons appointed,
to the Punjab Police service –
1. Short title and commencement –(i) These rules may be called the Punjab Police
Service Rules, 1959.
(ii) They shall come into force at once.
2. Definitions- In these rules, unless there is anything repugnant in the subject or context -
(a) “Commission” means the Punjab public service commission;

(b) “Direct appointment” means an appointment made otherwise than by promotion of
an Inspector;
(c) “Government” means the Government of the State of Punjab ;

(d) # “Inspector” means an Inspector of Police, and shall include Inspectors of District
Police Cadre, Armed Police Cadre, Intelligence Cadre and Technical and Support
Services Cadre;
(e) “Recognized University” means any University incorporated by law in India or any
other University which is declared by the Government to be a recognized university
for the purpose of these rules; and
(f) “Service” means the Punjab Police Service.

(g) * “D.S.P.” means Deputy Superintendent of Police.
(h) ** “S.P.” means Superintendent of Police.
# substituted vide Notification No.GSR 28/Const/Art309/Amd. (5)/2010 dated 18.8.2010
* & ** added vide Notification No. 14/91/2000-1H3/3139 dated 26-12-2006.

3. Number and character of posts – the service shall comprise of the posts specified in
appendix ‘A’ to these rules;
Provided that, nothing in these rules shall affect the right of Government, to make
additions to or reduction in the number of such posts, whether permanently or
temporarily.
4. Nationality of candidates -No person shall be appointed to the services unless he
(a) is citizen of India, or

(b) is a subject of Sikkim, or
(c) is a subject of Nepal or of a Portuguese or former French possessions in India, or
(d) is a person of Indian origin who has migrated from Pakistan with the intention of
permanently settling in India.
Provided that if he /she belongs to category (c) or (d) he/she must be a person in
whose favour a certificate of eligibility has been given by the Government of India or of
the Punjab;
Provided further that if he/she belongs to category (b) the certificate of eligibility
shall be valid only for a period of one year from the date of his/her appointment beyond
which he/she may be retained in service only if he/she has become a citizen of India.
A candidate, in whose case a certificate of eligibility is necessary, may be admitted to an

examination of interview conducted by the Commission and he/she may also be
provisionally appointed subject to the necessary certificate being given to him/her by the
Government.
5. Appointing authority - All appointments to the service shall be made by the

Government.
6. Method of recruitment - # (1) Recruitment to the service shall be made as under:-

Provided that appointment to the eighty per cent posts in the

Service by promotion shall be made in the following manner, namely:-
______________________________________________________________________________
# substituted vide Notification No.GSR 28/Const/Art309/Amd.(5)/2010 dt. 18.8.2010

(a) sixty percent of the eighty percent posts shall be filled up from amongst the Inspectors
of District Police Cadre, who have an experience of working as such for a minimum
period of six years;
(b) twenty four percent of the eighty percent posts shall be filled up from amongst the
Inspectors of Armed Police Cadre, who have an experience of working as such for a
minimum period of six years;
(c) eight percent of the eighty percent posts shall be filled up from amongst the Inspectors
of Intelligence Cadre, who have an experience of working as such for a minimum
period of six years;
(d) eight percent of the eighty percent posts shall be filled up from amongst the Inspectors
of Technical and Support Services Cadre, who have an experience of working as such
for a minimum period of six years.
(2) Appointments by promotion shall be made by the Government, from Inspectors brought
on list ‘G’ which will be a list of officers considered fit for promotion to the rank of Deputy
Superintendent of Police, prepared by Government in consultation with the Commission. The
names in this list prepared at one time shall be arranged according to their inter-se-seniority.
This list will be maintained in two parts; Part-1 (for officers from the Executive line) and
Part-II (for officers from the Prosecution line)
* (3) (i) Direct appointment to the Service shall be made on the basis of the
recommendation of the Commission as a result of a Combined State Civil Services
Examination called the Punjab Civil Services (Executive Branch), Allied Service Competitive
Examination and interview conducted by the Commission. The academic syllabus of
Examination shall be same as specified in the Punjab Civil Service (Executive Branch)
(Class-1) Rules, 1976, as amended from time to time.
** (ii) The candidates who have opted for the Punjab Police Service and who qualify the
main competitive examination and obtain not less than the minimum qualifying marks fixed
by the Commission, shall be put the physical tests and only those candidates who qualify the
physical tests shall be allowed to compete in the viva-voice test which shall be conducted by
the Commission.
$ (4) (i) Promotion to the rank of Superintendent of Police shall be made from the rank of
Deputy Superintendent of Police (both promoted from the rank of Inspector and directly
recruited) having six years continuous service in the rank of D.S.P. (substantive) on the basis
of merit-cum-seniority subject to the availability of posts of Superintendent of Police
sanctioned by Finance Department from time to time.
$$ (ii) Rank pay of Rs. 200 will be granted on promotion to the rank of Superintendent of
Police.
___________________________________________________________________________
*and ** substituted vide Notification No. 1/146/94-1H3(Part-II/1742 dated 9-7-2009
$ and $$ inserted vide Notification No. 14/91/2000-1H3/3139 dt. 26.12.2006

7. Qualifications – (1) No person shall be recruited to the Service by direct appointment unless
@ (i) he is not less than twenty one years and not more than twenty eight years of
age on the first day of January of the year in which the vacancies are advertised by the
Commission.
(ii) he produces a certificate of physical fitness as prescribed by Rules 3.1 of the

Punjab Civil Services Rules, Volume-I, Part-1.
(iii) he has minimum height of 5’-7” and normal chest measurement of 33” with
expansion of 1-1/2”.
@@ (iii-a) In the case of female candidate, the height shall be 5’-3”
(iv) He is graduate of a recognized University and possesses knowledge of both

Hindi and Punjabi up to the Matriculation or its equivalent standard;
@@@ Provided that the upper age limit prescribed in sub-clause(i) shall be relax able by the
five years in the case of Scheduled Caste, Scheduled Tribes and Backward Classes;
Provided further that, the physical standards prescribed in sub-clause (iii) shall not be
relaxed, without special sanction of the Government.
(2) No male candidate who has more than one wife living and no female candidate who has
married a person having already a wife living shall be eligible for appointment to the
service;
Provided that this disqualification shall not be applicable in cases where it was incurred
before the 8th September, 1954, and the recruitment is to be made by promotion.
(3) (i) The Government shall notify to the Commission the number of vacancies to be filed
by direct appointment during the year, and the Commission will proceed to give
publicity to the proposed appointments and invite applications. If applications are invited
before the results of the University Examinations have been notified, candidates
appearing, or who have appeared in the Bachelor of Arts or equivalent examination, will
be allowed to submit provisional applications.
______________________________________________________________________________
@, @@ and @@@ substituted / inserted vide Notification No. GSR 63/Const/Art 300/
Amd.99 dated 5-8-1999

*(ii) omitted
(iii)The Commission will scrutinize all application received and admit to the examination
mentioned in sub-rule (3) of rule 6 all those candidates who are found to be eligible in
accordance with these rules.
(iv) Success in the examination will confer no right on any candidate to appointment, unless
Government is satisfied, after such enquiry as may be considered necessary, that the
candidate is suitable to all respects for appointment to the Service.
8. Probation of members of Service - (a) Members of the Service shall be on probation for
two years which shall include the period of training at the Police Training School,
Phillaur, and in the districts and in the case of members recruited by promotion the
Government may by special order in each case permit periods of officiating appointment
to the Service to count towards the period of probation.
(b) The services of a member recruited by direct appointment may be dispensed with by the
Government on his failing to appear the final examination at the end of his Period of
training, or on his being reported on, during or at the end of his period of probation, as
unfit for appointment.
Provided that the Government may, if it deems fit, extend the period of probation by not
more than one year.
(c) The Inspector General of Police, Punjab, may require any member of the service on
probation appointment by promotion from the rank of an Inspector to undergo a special
course of training and to pass the prescribed examination in any subject or subjects,
including a compulsory language in which his qualification may be defective. Any such
probationer failing to pass the examination prescribed for him on being unfavorably
reported- on, may be reverted to his substantive rank of Inspector.
9. Pay of members of Service – (1) Members of the Service shall be entitled to such time
scale of pay as may be authorized by Government from time to time. The time scales of
pay at present in force are given in Appendix ‘A’.
(2) Members of the Service recruited by promotion and appointed whether on an officiating
basis or substantively will be placed in the time-scale of pay of the Service so as to give
them Rs. 75 per mensem more than the substantive pay of the post held by them in the
subordinate service. When this results in a sum intermediate between two stages in the
aforesaid time-scale, the next increment will be reduced so as to bring the total up to the
next higher stage in that scale.
________________________________________________________________
* omitted vide Notification No. 1/146/94-1H3 (Part-2)/1743 dated 09-07-2009.

(3) Members of the Service required by direct appointment shall, on first appointment be
entitled to get the minimum of the time-scale of pay of the Service and shall earn
increments subject to the general rules governing the grant of increments.
(4) Officiating service and probationary service of the members of the service shall count for
increment in the time-scale.
10. #Seniority of members of Service – The Seniority inter-se of the members of the service
shall be determined in accordance with the provisions of rule 8 of the Punjab Civil
Service (General and Common Conditions of Service) Rules, 1994.
11. Conduct, discipline and penalties - In matter relating to discipline, penalties and
appeals, members of the Service shall be governed by the Punjab Civil Services,
(Punishment and Appeal) Rules, # 1970 as amended from time to time so far as consistent
with these rules.
Provided that the nature of penalties which may be inflicted, the authority to impose such
Penalties and subject to the provisions of any law or rules made under Article 309 of the
Constitution of India, the appellate authority shall be as specified in Appendix ‘B’.
Provided further that, no member of the Service, who is called upon to produce his
defence as to the charges, which for the subject matter of any inquiry against him, shall
be allowed to, engage a counsel.
12. Every member of the service shall be subject to transfer under the orders of the
Government from one place to another anywhere within the State of Punjab or the Union
Territory of Delhi.
13. Matters not expressly provided in these rules - In respect of all matters not specifically
mentioned in these rules, the member of the Service shall be governed by such general
rules as may have been or may hereafter be framed by the Government under the
provisions of the Constitution of India in this respect.
Power to relax
14. General powers to relax rules - Where the Government is of the opinion that it is
necessary or expedient so to do, it may, by order, for reasons to be recorded in writing,
relax any of the provisions of these rules with respect to any class or category of persons.
(Inserted vide Punjab Government. Home Department Notification No. 10769-3H-

68/2604, dated 28-01-1969.)
______________________________________________________________________
# substituted vide Notification No.GSR 28/Const/Art309/Amd.(5)/2010 dt. 18.8.2010

APPENDIX ‘A’
(RULE 3)
Designation of Number of posts Raising By To And when To With

post from Rs. annual by annual efficien-
increme- increment cy bar
nt of Rs. of Rs. at Rs.
Deputy Supdt. Selection Grade 4 300 25 650 30 800 475 &
of Police Time scale 650
(including 2 for
training reserve and
one for Special
Inquiry Agency) 58
For Delhi 4
State
Total : 66
Selection Grade Rs.
900 mensem.

APPENDIX ‘B’
[RULE-11(1)]
Sr. Nature of Penalty Authority Appellate

No. empowered to authority
impose penalty
1. Censure Inspector General State Government
of Police
2. Withholding of increments of Ditto Ditto
promotions, including stoppage
at any efficiency bar, if any
3. Suspension Ditto Ditto
4. Reduction to a lower post or State Government
time-scale, or to a lower stage --------
in a time-scale.
5. Recovery from pay of the whole Inspector General State Government
or part of any pecuniary loss of Police
caused to Government by
negligence or breach of orders.
6. Removal from the Civil Service State Government
of the Government, which does --------
not Disqualify from future
employment.
7. Dismissal from the Civil
Service of the Government Ditto --------
which ordinarily disqualifies
from future employment.
A.N. KASHYAP
Home Secretary to Government, Punjab
(Published in Punjab Government, Gazette dated 11th December 1959)


(HOME-I BRANCH)
Notification
No. G.S.R. 63/Const./Art./300/Amd./99 – In exercise of the powers confirmed by the

proviso to article 300 of the Constitution of India, and all other powers enabling him in
this behalf, the Governor of Punjab is pleased to make the following rules further to
amend the Punjab Police Service Rules, 1959, namely :-
RULES
1. (i) These rules may be called the Punjab Police Service (First Amendment) Rules,
1999.
(ii) They shall come into force on and with effect from the date of their publication
in the official gazette.
2. In the Punjab Police Service Rules, 1959 (hereinafter referred to as the said rules,
rule 6, for sub-rule (3), the following sub-rule shall be substituted :-
3(i) Direct appointment to the Services shall be made on the basis of result of a
competitive examination conducted by the Commission. A preliminary
competitive examination for the post of Deputy Superintendent of Police shall be
conducted by the Commission, the regulations and total marks of which have
been specified in Appendix ‘C’ to those rules. The candidates who qualify the
said preliminary competitive examination shall be allowed to appear in the main
competitive examination. Candidates equal to thirteen times of the total number of
vacancies shall be considered to have qualified for the main competitive
examination in accordance with merit of the preliminary competitive examination.
The regulations of main competitive examination have been specified in
Appendix ‘D’ to these rules.
(ii) The candidates who qualify the main competitive examination and obtain not less
than the minimum qualifying marks fixed by the Commission, shall be put to
physical tests and only those candidates who qualify the physical tests shall be
allowed to compete in the viva-voce test which shall be conducted by the
Commission.

(iii) An officer of the rank of Inspector General of Police shall be present in the viva-
voce and shall be entitled to put questions to the candidates and to express his
views to the Commission. A candidate’s position shall be determined by adding
the marks obtained by him in the written examination and in viva voce test.
3. In the said rules, in rule 7, in sub-rule (1) – for clause (i) the following clause
shall be substituted, namely -
(i) he is not less than twenty one years and not more than twenty eight years of
age on the first day of January of the year in which the vacancies are
advertised by the Commission.
(ii) after clause (iii) the following clause shall be inserted, namely –
(iiia) in the case of female candidate, the height shall be 5.3” and
(iii) in the first proviso, for the word “thirty years” the word “ relax able by the
five years” shall be substituted.

(Extract from the Punjab Government Gaz. (Extra.) dated the 26th December, 2006)
DEPARTMENT OF HOME AFFAIRS AND JUSTICES
(HOME-3 BRANCH)
Notification
The 26th December, 2006
No. 14/91/2000-1H3/3139. – In exercise of the powers conferred by the proviso to article

309 of the Constitution of India, and all other powers enabling him in this behalf, the
Governor of Punjab is pleased to make the following rules further to amend the Punjab
Police Service Rules, 1959, namely :-
Rules
1. (i) These rules may be called the Punjab Police Service (2nd Amendment) Rules,
2006
(ii) They shall come into force on and with effect from the date of publication in
the official gazette.
2. In the Punjab Police Service Rules, 1959 (hereinafter referred to as the said rules),
in Rules, 2 after clause ‘f’ the following clauses shall be inserted, namely -
(a) D.S.P. means Deputy Superintendent of Police.
(b) S.P. means Superintendent of Police.
3. In the said Rules, in Rules 6, after Sub-Rule, (3) the following Sub-Rules shall be
inserted namely:-
4. (i)Promotion to the rank of Superintendent of Police shall be made from the rank of
Deputy Superintendent of Police (both promoted from the rank of Inspector and
directly recruited) having six years continuous service in the rank of D.S.P.
(substantive) on the basis of merit-cum-seniority subject to availability of posts of
Superintendent of Police sanctioned by Finance Department from time to time.
(ii)Rank pay of Rs. 200 will be granted on promotion to the rank of Superintendent
of Police.
The 23rd December, 2006. B.C. GUPTA, I.A.S.,

Principal Secretary, Government of Punjab,

(Extract from Punjab Government Gazette, dated the 31st July, 2009)
(HOME-III, BRANCH)
Notification
The 9th July, 2009
No. 1/146/94-1H3(Part-II)/1743--In exercise of the powers conferred by the proviso to

Article 309 of the Constitution of India, and all other powers enabling him in this behalf,
the Governor of Punjab is pleased to make the following rules further to amend the
Punjab Police Service Rules, 1959, namely:-
RULES
1 (1) These rules may be called the Punjab Police Service (First Amendment) Rules,
2009.
(2) They shall come into force on and with effect from the date of their publication in
the Official Gazettee.
2. In the Punjab Police Service Rules, 1959 (Hereinafter referred to as the said rules,) in
rule 6, for sub-rule (3) the following sub-rule shall be substituted, namely:-
“(3) (i) Direct appointment to the Service shall be made on the basis of the
recommendations of the Commission as result of a Combined State Civil Service
Examination called the Punjab Civil Services (Executive Branch), Allied Service
Competitive Examination and interview conducted by the Commission. The
academic syllabus of Examination shall be same as specified in the Punjab Civil
Service (Executive Branch) (Class-I) Rules, 1976 as amended from time to time.

(ii) The candidates who have opted for the Punjab Police Service and who qualify the
main competitive examination and obtain not less than the minimum qualifying
marks fixed by the Commission shall be put to physical tests and only those
candidates who qualify the physical tests shall be allowed to complete in the viva-
voice test which shall be conducted by the Commission.”
3. In the said rules, in rule 7, item (ii) of sub-rule (3), shall be omitted.
4. In the said rules, Appendix 'C' and Appendix 'D' shall be omitted.
A.R. TALWAR
Principal Secretary to Government of Punjab,


PUNJAB GOVT GAZ (EXTRA), AUG 19, 2010
(SRVN 28, 1932 SAKA)
________________________________________________________________________
(HOME-III BRANCH)
Notification
No. G.S.R. 28/Const./Art.309/Amd.(5)/2010. - In exercise of the powers

conferred by proviso to article 309 of the Constitution of India, and all other powers
enabling him in this behalf, the Governor of Punjab is pleased to make the following
rules further to amend the Punjab Police Service Rules, 1959, namely:-
RULES
1. (1) These rules may be called the Punjab Police Service (First Amendment) Rules,
2010.
the Official Gazette.
2. In the Punjab Police Service Rules, 1959 (hereinafter referred to as the said rules),
in rule 2, for clause (d), the following clause shall be substituted, namely:-
(d) "Inspector" means an Inspector of Police, and shall include Inspectors of

District Police Cadre, Armed Police Cadre, Intelligence Cadre and
Technical and Support Service Cadre".
3. In the said rules, in rule 6, for sub rule (1), the following sub-rule shall be
substituted, namely:-
“ (1) Recruitment to the Service shall be made as under:-

Provided that appointment to the eighty per cent posts in the

Service by promotion shall be made in the following manner, namely:-
(i) sixty percent of the eighty per cent posts shall be filled up from
amongst the Inspectors of District Police Cadre, who have an
experience of working as such for a minimum period of six years;
(ii) twenty four percent of the eighty percent posts shall be filled up
from amongst the Inspectors of Armed Police Cadre, who have an
(iii) eight percent of the eighty percent posts shall be filled up from
amongst the Inspectors of Intelligence Cadre, who have an
(iv) eight percent of the eighty percent posts shall be filled up from
amongst the Inspectors of Technical and Support Service Cadre,
who have an experience of working as such for a minimum period
of six years".
4. In the said rules, for rule 10, the following shall be substituted namely:-
"10 Seniority:-The Seniority inter-se of the members of the service shall be

determined in accordance with the provisions of rule 8 of the Punjab Civil
Service (General and Common Conditions of Service) Rules, 1994"
5. In the said rules, in rule 11, for the figure "1952", the figure "1970" shall be
substituted.
N.S. KANG

The Punjab Absorption of Officers of the Para Military Forces (Group A) Service
Rules 2005
PUNJAB GOVERNMENT GAZ. (EXTRA.), AUGUST 1, 2005

(SRAVANA 10, 1927 SAKA)
PART III
(HOME-1-BRANCH)
Notification
The 22nd July, 2005
No. G.S.R. 24/Const./Art.309/2005.-In exercise of the powers conferred by the proviso to

article 309 of the Constitution of India, and all other powers enabling him in this behalf,
the Governor of Punjab is pleased to make the following rules regulating the recruitment
and the conditions of the service of the Officers of Para Military Forces, who are on
deputation with the Government of the State of Punjab and who are now to be absorbed
in the Punjab Police in public interest against the newly created ex-cadre posts
exclusively for them, namely:-
RULES
1. Short title and commencement - (1) These rules may be called the Punjab
Absorption of Officers of the Para Military Forces (Group A) Service Rules,
2005.
the Official Gazette.
2. Definitions - In these rules, unless the context otherwise requires, -
(a) "Absorption" means a permanent absorption in the Punjab Police of the Officers
of Para Military Forces against the newly created Ex-cadre posts, exclusively for
them, who were on deputation with the Punjab Police or who were not formally
on deputation, but they were involved in anti-terrorist activities, and remained
involved in anti-terrorist operations during any period commencing from 1st
April, 1981 to 31st May, 1995, and are at present with the Government.

(b) "Appendix" means as Appendix appended to these rules.
(c) "Government" means the Government of the State of Punjab in the Department of
Home Affairs and Justice.
(d) "Officers of Para Military Forces" means officers other than the Punjab Police,
who were taken on deputation by the Government from their respective Forces;
and
(e) "Service" means the Punjab Absorption of the Officers of the Para Military Forces
(Group A) Service.
3. Number of the posts and name of the officers - The service shall comprise the
posts described in Appendix "A".
Provided that if a member of the Service is promoted or given a higher rank and
under these rules, then the post shall be deemed to have been included in the
service, but the over all strength of the service shall remain the same.
4. Absorbing Authority-Absorption of the service shall be made by the Government.
5. Pay of Member of the service - (1) The members of the service shall be entitled
to the pay scales as mentioned in Appendix' A'.
(2) The members of the service on their absorption shall be entitled to get the pay in
the rank and scale of pay in which they were drawing pay, while they were on deputation
in the Punjab Police. However, their pay shall be protected at the stage at which, they
were drawing at the time of deputation, and shall earn increments in the said pay scales as
per the Punjab Civil Services Rules.
(3) The members of the service shall be paid special pay or special allowances, as the
case may be, if posted on a post, carrying such special pay or special allowance.
(4) If the pay scales of the posts in the respective Forces from which the members of
the service were taken on deputation, are revised by the Central Government, then the
corresponding pay scales of the members of the service shall also accordingly be revised
by the Punjab Government.

(5) A member of the service shall be given the same rank, which has been given to a
person, who was junior to him in his parent Force, had he remained in that Force.
6. Promotion to the members of the service - A member of the service will be

entitled for consideration for promotion on the date on which his junior in parent Force is
promoted. But the promotion shall be made according to the relevant rules and
instructions of the Punjab Government.
7. Nature of service - (1) These rules have been made as a one time measure.
(2) The cadre of the members of the service shall be a dying cadre and consequent
upon, the cessation of the post comprising the service, due to retirement of the members
of the service or otherwise, the service shall cease to exist.
8. Discipline, punishment and appeal - (1) In the matters of discipline, punishment

and appeal, the members of the service shall be governed by the Punjab Civil Service
(Punishment and Appeal) Rules, 1970, as amended from time to time.
(2) The authority empowered to impose penalties specified in rule 5 of the Punjab
Civil Services (Punishment and Appeal) Rules, 1970, in respect of the members of the
service, shall be the Government.
9. Seniority of the members of the service - The members of the service shall not
to be entitled to claim benefit of seniority with the members of the Punjab Police Service.
However, the inter se seniority of the members of the service will be determined from the
date of joining their respective parent forces.
10. Retirement - The retirement age of the members of the service shall be 58 years
or as may be revised by the Punjab Government from time to time:
Provided that if a member of the service reaches the rank of the Deputy Inspector General
of Police (Ex-Cadre), the retirement age shall be such, as is of the Indian Police Service
Officers.

11. Application of the Punjab Civil Service (General and Common Conditions of
Service) Rules, 1994 - (1) In respect of the matters, which are not specifically provided
in these rules, the members of the service shall be governed by the Punjab Civil Services
(General and Common Conditions of Service), Rules, 1994 as amended from time to
time.
(2) The Punjab Civil Services (General and Common Conditions of Service), Rules,
1994, at present in force, are given in Appendix 'B'.
12. Power to relax - Where the Government is of the opinion that it is necessary or
expedient so to do, it may by order, for reasons to be recorded in writing, relax any of the
provision of these rules with respect to any class or category of persons:
Provided that, the provisions relating to, educational qualifications and

experience, if any, shall not be relaxed.
13. Interpretation - If any question arises as to the interpretation of these rules, the
Government shall decide the same.


APPENDIX-' A'
(See rules 3 and 5)
Designation of post Number of posts
Deputy Superintendent of Police 01
1. Sh. Sunil Kumar
Officiating Superintendent of Police 09
1. Sh. A.K. Pandey, Comdt. 3rd Commando

Bn., Mohali.
2. Sh. S.K. Sharma, P.S.O. to Sh. K.P.S. Gill, I.P.S.,

D.G.P. (Retd.).
3. Sh. Ananya Gautam, S.P./C.M. Security, Punjab,

Chandigarh.
4. Sh. Khubi Ram, Commandant 4th Commando

Bn., Mohali.
5. Sh. Vivek Mishra, S.P./C.M. Security, Punjab,

Chandigarh.
6. Sh. S.K. Singh, S.P./C.M. Security, Punjab,

Chandigarh.
7. Sh. Rakesh Chandra, Commandant/CRPF

presently posted as D.P.S.C.M. Punjab.
8. Sh. R.C. Sethi, S.P./C.M. Security, C.M. Punjab.
9. Sh. S.P.S. Basra, S.P./P.P.C.R.

Pay Scales
Sr. Rank in parent organization Rank on absorption

No.
I. Asstt. Comdt. (Rs. 8,000-275-13,500) Deputy Superintendent of
Police
(Rs. 8,000-275-13,500)
II. Deputy Commandant (Rs. 10,000-325- Superintendent of Police

15,200 + 2nd in Command (Rs. 12,000- (Rs. 10,000-325-15,200)
375-16,500)
III Commandant-Selection Grade Superintendent of Police

(Rs.14,300-400-18,300) Selection Grade
(Rs.14,300-400-18,300)
IV Addl. D.I.G. and D.I.G. (non I.P.S.) D.I.G. (Ex-cadre)

(Rs. 16,400-400-18,300) (Rs.16,400-450-20,000)
V I.G.P. (non I.P.S.) (Rs.18,400-500- I.G.P. (Rs.18,400-500-22,400)

22,400)

APPENDIX B
DEPARTMENT OF PERSONNEL AND ADMINISTRATIVE REFORMS
(PERSONNEL POLICIES-I, BRANCH)
Notification
The 4th May, 1994
No. G.S.R. 33/Const./Art.309/94 – In exercise of the powers conferred by the proviso to

article 309 of the Constitution of India, and all other powers enabling in this behalf, the
Governor of Punjab is pleased to make the following rules regulating the recruitment and
general and common conditions of service of persons appointed to Group ‘A’, Group ‘B’
and Group ‘C’ services in connection with the affairs of the State of Punjab, namely :-
1. Short title, commencement and application – (1) These rules may be called
Punjab Civil Services (General and Common Conditions of Service)
Rules, 1994.
(2) They shall come into force at once.

(3) They shall apply to all the posts in Group ‘A’, Group ‘B’ and Group ‘C’
services in connection with the affair of the State of Punjab.
2. Definitions in these rules, unless context otherwise requires
(a) “Appointment Authority” means an appointing authority specified as

such in the Service Rules made under article 309 of the Constitution of
India in respect of any service or post in connection with the affairs of the
State of Punjab.
(b)“Board” means the Subordinate Services Selection Board, Punjab or

any other authority constituted to perform its function;
(c)“Commission” means the Punjab Public Service Commission;

(d)“Direct appointment” means an appointment made otherwise than by
promotion or by transfer of person already in the service of Government of
India or of a State Government;
(e)“Government” means the Government of the State of Punjab in the

Department of Personnel and Administrative Reforms;
(f)“Recognized University or Institution” means – (i) Any University or

Institution incorporated by law in any of the State of India, or (ii) Any
other University or Institution which is declared by the Government to be
a recognized University or Institution for the purpose of these rules;
(g)“Service” means any Group ‘A’ service, Group ‘B’ service and Group
‘C’ service constituted in connection with the affairs of the State of
Punjab;
(h)“Service Rules” means the service rules under article 309 of the
constitution of India regulating the recruitment and conditions of service
other than the general and common conditions of service of persons
appointed to any service or post in connection with the affairs of the State
of Punjab; and
(i)“War hero” means a defence service personnel, or a para-military forces

personnel, who is a bona fide resident of Punjab State and is killed or
discharged from the above service on account of disability suffered by him
while fighting for defending the border of the country in Kargil sector of
the State of Jammu and Kashmir or fighting for the country in any other
sector or similar operation on or after the first day of January, 1999 which
may be notified by the State Government as undertaken for preserving the
unity and integrity of the motherland. However, in exceptional cases, the
cases of those war heroes can also be covered under this definition who,
though, not bona fide residents of Punjab State, but are yet closely
connected to the State of Punjab. In such exceptional cases, the express
approval of the Department of Personnel will be mandatory.

3. Nationality, domicile and character of persons appointed to the service –
(1) No person shall be appointed to the service unless he is –
(a) a citizen of India ; or

(b) a citizen of Nepal ; or
(c) a subject of Bhutan ; or
(d) a Tibetan refugee who came over to India before the first day of January, 1962
with the intention of permanently settling in India ; or
(e) a person of Indian origin who has migrated from Pakistan, Burma, Sri Lanka
and East African Countries of Kenya, Uganda and United Republic of
Tanzania (formerly Tanganyika and Zanzibar), Zambia, Malawi, Zaire,
Ethiopia and Vietnam with the intention of permanently settling in India :
Provided that a person belonging to any of the categories (b), (c), (d) and (e)
shall be person in whose favour a certificate of eligibility has been given by
the Government of Punjab in the Department of Home Affairs and Justice.
(2) A person in whose case a certificate of eligibility is necessary may be

admitted to an examination or interview conducted by the Commission or the
Board, as the case may be, on his furnishing proof that he has applied for the
certificate but he shall not be appointed to the service unless the necessary
certificate is given to him by the Government of Punjab in the Department of
(3) No person shall be recruited to the service by direct appointment, unless he

produces, -
(a) a certificate of character from the Principal, Academic Officer of

the University College, School or Institution last attended, if any, and similar
certificates from two responsible persons not being the relatives who are
locally acquainted with him in his private life and are unconnected with the
University, College or Institution; and
(b) an affidavit to the effect that he was never convicted for any criminal offence
involving moral turpitude and that he was never dismissed or removed from
service of any State Government of India, or of any Public Sector
Undertaking.

4. Disqualifications – No person -
a) who has entered into or contracted marriage with a person having a spouse
living; or
b) who, having a spouse living, has entered into or contracted a marriage with any
person, shall be eligible for appointment to the service :
Provided that the Government, if satisfied that such marriage is permissible
under the personal law applicable to such person and the other party to the
marriage and that there are grounds for so doing, exempt any person from the
operation of this rule.
5. Age –
(1) No person shall be recruited to the service by direct appointment, if, he is less
than eighteen years or is more than thirty three years of age, in the case of non-
technical posts and technical posts on the 1st day of January of the year
immediately preceding the last date fixed for submission of application by the
Commission or the Board, as the case may be, or unless he is within such range
of minimum and maximum age limits as may be specifically fixed by the
Government from time to time ;
Provided that where different lower and upper age limits have been specifically
prescribed for posts in the Service Rules, these limits shall be made applicable
for appointment in such posts:
Provided further that the upper age limit may be relaxed up to 45 years in the
case of person already in the employment of the Punjab Government, other
State Governments, or the Government of India:
Provided further that in the case of candidates belonging to Scheduled Caste

and other Backward Classes, the upper age limit shall be such as may be fixed
by the Government from time to time.
(2) In the case of ex-servicemen the upper age limit shall be such as has been
prescribed in the Punjab Recruitment of Ex-servicemen Rules, 1982 as
amended from time to time.
(3) In the case of appointment on compassionate grounds on priority basis the upper
age limit shall be such as may be specifically fixed by the Government from
time to time.

(4) In the case of appointment of a War-hero who has been discharged from
defence services or paramilitary forces on account of disability suffered by him
or his widow or dependent member of his family, the upper age limit shall be
such as may be specifically fixed by the Government from time to time.
6. Qualification etc. – Subject to the provision of these rules, the number and
character of Posts, method of recruitment and educational qualification and
experience for appointment to a post or posts in a service and the departmental
examination, if any, shall be such as may be specified in the Service Rules made for
that Service :
Provided that where appointment of Group ‘A’ or Group ‘B’ non-technical post
is offered to a war-hero, who has been discharged from defence services
or paramilitary forces on account of disability suffered by him or his widow
or dependent member of his family, under the instructions issued in this behalf by the
Government, the educational qualification to be possessed such by person shall be
graduation from a recognized university. Such person who is offered Group ‘A’ or
Group ‘B’ or Group ‘C’ non technical post shall not however be required to possess
experience of a technical or a non technical post at the time of his initial appointment.
7. Probation – (1) A person appointed to any post in the service shall remain on
probation for period of two years., if recruited by direct appointment and one
year if appointed otherwise:
Provided that –
(a) Any period, after such appointment spent on deputation on a corresponding or a

higher post shall count towards the period of probation;
(b) In any case of an appointment by transfer, any period of work on an equivalent

or higher rank, prior to appointment to the Service, may in the discretion of the
appointing authority, be allowed to count towards the period of probation;
(c) Any period of officiating appointment to the service reckoned as period spent
on probation; and
(d) Any kind of leave not exceeding six months during or at the end of period of
probation shall be counted towards the period of probation.
(2) If, in the opinion of the appointing authority, the work or conduct of a person
during period of probation is not satisfactory or if he has failed to pass departmental
examination, if any, prescribed in the Service Rules within a period not exceeding
two and half years from the date of appointment, it may -

(a) If such a person recruited by direct appointment, dispense with his service or
revert him to a post on which he held lien prior to his appointment to the
service by direct appointment ; and
(b) If such person is appointed otherwise -

(i) revert him to his former post; or
(ii) deal with him in such other manner as the terms and conditions of the
previous appointment permit.
(3) On the completion of period of probation of a person, the appointing

authority may -
(a) If his work and conduct has in its opinion been satisfactory -
(i) confirm such person, from the date of his appointment or from the date he
completes, his period of probation satisfactorily, if he is not already confirmed ;
or
(ii) declare that he has completed his probation satisfactorily, if he is already

confirmed; or
(b) If his work or conduct has not been in its opinion, satisfactory or if he has failed
to pass the Departmental examination, if any, specified in the Service Rules -
(i) dispense with his services, if appointed by direct appointment or appointed

otherwise revert him to his former post, or deal with him in such other manner
as the terms and conditions of his previous appointment may permit ;
(ii) extend his period of probation and thereafter pass such order as it could have
passed on the expiry of the period of probation as specified in sub-rule (1) :
Provided that the total period of probation including extension, if any, shall not
exceed three years.
8. Seniority – The seniority inter se of persons appointed to posts in each cadre of

a service shall be determined by the length of continuous service on such post in that
cadre of service:
Provided that in the case of person recruited on appointment who joins within
the period specified in the order of appointment or within such period as may be
extended from time to time by the appointing authority subject to a maximum of four
months from the date of order of appointment, the order of merit by the Commission
or the Board, as the case may be shall not be disturbed:

Provided further that in case a person is permitted to join the post after expiry of
the said period of four months in consultation with the commission or the Board, as
the case may be, his seniority shall be determined from the date he joins the post:
Provided further that in case any person, of the next selection has joined a post
in the cadre of the concerned Service before the person referred to in the preceding
proviso joins, the person so referred shall be placed below all the persons of the next
selections, who join within the time specified in the first proviso:
Provided further that in the case of two or more persons appointed on the same
date, their seniority shall be determined as follows : -
(a) a person appointed by direct appointment shall be senior to a person appointed

otherwise ;
(b) a person appointed by promotion shall be senior to a person appointed by
transfer;
(c) in the case of persons appointed by promotion or transfer, the seniority shall
be determined according to the seniority of such persons in the appointment
from which they were promoted or transferred ; and
(d) in the case of persons appointed by transfer from different cadres, their
seniority shall be determined according to pay, preference being given to a
person who was drawing a higher rate of pay in his previous appointment and
if the rates of pay drawn are also same, then by their length of service in these
appointments and if the rates of pay drawn are also same, then by their length
of service in these appointments and if the length of service is also the same,
an older person shall be senior to a younger person.
Note :- Seniority of person appointed on purely provisional basis or on ad hoc

basis shall be determined as when they are regularly appointed keeping in view
the dates of such regular appointment.
9. Liability of members of service to transfer.- A member of Service may be

transferred to any post whether included in any other service or not, on the same
terms and conditions as are specified in rule 3.17 of Punjab Civil Service Rules,
Vol. I, Part-I.
10. Liability to serve.- A member of service shall be liable to serve at any place,
whether within or out of the State of Punjab on being ordered so to do by the
appointing authority.

11. Leave, Pension and other matters. – In respect of pay, leave, pension and all
other matters not expressly provided for in these rules, a member of a Service
shall be governed by such rules and regulations as may have been or may
hereafter be adopted or made by the competent authority.
12. Discipline, Penalties and Appeals – (1) In the matter of discipline,

punishment and appeals a member of a Service shall be governed by the Punjab
Civil Service (Punishment and Appeal) Rules, 1970 as amended from time to
time by special or general order.
(2) The authority empowered to impose penalties specified in rule 5 of the

Punjab Civil Service (Punishment and Appeal) Rules, 1970 and the appellate
authority hereunder in respect of the Government employee shall be such as
may be specified in the Service Rules.
13. Liability for vaccination and re-vaccination. – Every member of a service

shall get himself vaccinated or re-vaccinated when, Punjab Government so
directs by a special or general order.
14. Oath of allegiance. – Every member of a Service unless he has already done
so, shall be required to take oath of allegiance to India and to the Constitution
of India as established by law.
15. Minimum educational and other qualifications. – (1) No person shall be

appointed by direct appointment to the post of Clerk under the Punjab
Government unless he is matriculate in Second Division or has passed Senior
Secondary Part II examination from a recognized university of institution.
(2) The person so appointed as clerk in terms of sub-rule (1), shall have to
qualify a test in Punjabi typewriting to be conducted by the Board or by the
appointing authority at the speed of thirty words per minute within a period of
one year from the date of his appointment.
(3) In case, the person fails to qualify the said test within the period specified
in sub-rule (2) he shall be allowed annual increment only with effect from the
date he qualifies such test, but he shall not be paid any arrear for the period, for
which he could not qualify the said test :
Provided that where appointment of Group ‘C’ non technical post is offered to a
War Hero who has been discharged from defense services or paramilitary forces
on account of disability suffered by him or his widow or dependent member of
his family, under instructions issued in his behalf by the Government, the

educational qualifications to be possessed by such person shall be Matriculate
from a recognized university or institution. Such person will however be not
required to qualify the test in Punjabi typewriting as specified in sub-rule (2)
16. Minimum educational and other qualification for appointment to the

Steno- typist Grade-II or Junior Scale Stenographer Grade II – No person
shall be appointed by direct appointment to a post of Steno-typist Grade-II or a
Junior Scale Stenographer Grade-II under the Punjab Government unless he, -
(a) is Matriculation in Second Division or has passed Senior Secondary Part-II

examination from a recognized university or institution ; and
(b) qualifies a test in Punjabi Stenography to be held by the Board or by the

appointing authority at a speed to be specified by the Government from time
to time.
17. Knowledge of Punjabi Language:- No person shall be appointed to any post

in any Service by direct appointment unless he has passed matriculation
examination with Punjabi as one of the compulsory or elective subject or any
other equivalent examination in Punjabi language, which may be specified by
Provided that where a person is appointed on compassionate grounds on

priority basis under the instructions issued in this behalf by the Government
from time to time, the person so appointed shall have to pass an examination of
Punjabi language equivalent to Matriculation standard or he shall have to
qualify a test conducted by the Language Wing of Department of Education of
Punjab Government within a period of six months from the date of his/her
appointment:
Provided further that where educational qualifications for a post in any service
are lower than the Matriculation standard, then the person so appointed shall
have to pass an examination of Punjabi Language equivalent to Middle
standard:
Provided further that where a War Hero, who has been discharged from defense
services or paramilitaries forces on account of disability suffered by him or his
widow or dependent member of his family, is appointed under the instructions
issued in this behalf by the Government, the person so appointed will not be
required to possess aforesaid knowledge of Punjabi Language:

Provided further that where a ward of Defense Service Personnel, who is a
bona fide resident of Punjab State, is appointed by direct appointment, he shall
have to pass an examination of Punjabi Language equivalent to Matriculation
Standard or he shall have to qualify a test conducted by the Language Wing of
the Department of Education of Punjab Government within a period of two
years from the date of his appointment.
18. Promotion to Group ‘A’ and Group ‘B’ Services – (1) (a) For promotion to
the post as Head of the Department would be decided strictly on the basis of
merit-cum-seniority as per the instructions issued by the Government from time
to time. The minimum bench mark for promotion for such post would be ‘Very
Good’. The officer who is graded as ‘Outstanding’ would supersede the officer
graded as ‘Very Good’
(b)For promotion to post falling in Group ‘A’ other than Head of Department,
the minimum bench mark will be ‘Very Good’ as per instructions issued by the
Government from time to time. There shall be no supersession on the basis of
merit.
(c) For promotion to post falling in Group ‘B’, the minimum bench mark will
be ‘Good’ and there shall be no super-session on the basis of merit.
(2) Debarring for considering for promotion of a Government employee

who refuses to accept promotion, – In the event of refusal to accept
promotion by a member of a Service, he shall be debarred by the appointing
authority from consideration for promotion for all the consecutive chances
which may occur in future within a period of two years from the date of such
refusal to accept promotion:
Provided that in a case where the appointing authority is satisfied that a

member of a service has refused to accept promotion under the circumstances
beyond his control, it may exempt such a member for reason to be recorded,
therefore, in writing from the operation of this rules.
19. Power to relax. – Where the government is of the opinion that it is necessary
or expedient to do so, it may by order, for reasons to be recorded in writing,
relax any of the provision of these rules with respect to any class or category of
person :
Provided that the provisions relating to educational qualification and

experience, if any, shall not be relaxed.

20. Overriding effect. – The provisions of these rules shall have effect not
withstanding anything contrary contained in any rules for the time being in
force for regulating the recruitment and condition of service for appointment to
public service and posts in connection with the affairs of the State.
21. Interpretation – If any question arises as to the interpretation of these rules,

the Government shall decide the same.
A.S. CHATTHA
Chief Secretary to Government of Punjab
A.K.DUBEY

THE PUNJAB CIVIL SERVICES (PUNISHMENT AND APPEAL)
RULES, 1970
1. Short title and commencement - (1) These rules may be called the Punjab Civil
Services (Punishment and Appeal) Rules, 1970.
2. Definitions - In these rules, unless the context otherwise requires -
(a) "appointing authority" in relation to a Government employee means -
(i) the authority empowered to make appointments to the service of

which the Government employee is for the time being a member or
to the grade of the service in which the Government employee is
for the being included ; or
(ii) the authority empowered to make appointments to the post which

the Government employee for the time being holds, or
(iii) the authority which appointed the Government employee to such

service, grade or post, as the case may be, or
(iv) where the Government employee having been a permanent

member of any other service or having substantively held any other
permanent post, has been in continuous employment of the
Government, the authority which appointed him to that service or
to any grade in that Service or to that post which ever authority is
the highest authority ;
(b) "Commission" means the Punjab Public Service Commission '

(c) " Government" means the Government of the State of Punjab ;
(d) "Government employee" means any person appointed to any Civil Service
or post in connection with the affairs of the State of Punjab.
Explanation -- A Government employee whose services are placed

at the disposal of a company, corporation, organization or a local
authority by the Government shall, for the purposes of these rules
be deemed to be a Government employee serving under the
Government notwithstanding that his salary is drawn from sources
other than the Consolidated Fund of the State:

(e) "Governor" means the Governor of Punjab ;
(f) "punishing authority" means the authority competent under these rules to
impose on a Government employee any of the penalties specified in rule
5;
(g) "Service" means a civil service of the State of Punjab.
3. Application - (1) These rules shall apply to every Government employee, but
shall not apply to:--
(a) any member of the All India Services ;

(b) any person in casual employment ;
(c) any person subject to discharge from service on less
than one month's notice ;
(d) any person for whom special provision is made in

respect of matters covered by these rules by or
under any law for the time being in force or by or
under any agreement entered into by or with the
previous approval of the Governor before or after
the commencement of these rules, in regard to
matters covered by such special provisions;
(2) Notwithstanding anything contained in sub-rule (1) the Governor may

by order exclude any class of Government employees from the
operation of all or any of these rules;
(3) Notwithstanding anything contained in sub-rule (1), these rules shall

apply to every Government employee temporarily transferred to a
service or post coming within clause (d) of sub-rule (1) to whom, but
for such transfer these rules would apply ;
(4) If any doubt arises whether these rules or any of them apply to any
person the matter shall be referred to the Governor, who shall decide
the same.

PART II

4. Suspension -- (1) The appointing authority or any other authority to which it
is subordinate or the punishing authority or any other authority
empowered in that behalf by the Governor by general or special order, may
place a Government employee under suspension –
(a) where a disciplinary proceeding against him is contemplated or is

pending, or
(b) where a case against him in respect of any criminal offence is

under investigation, inquiry or trial ;
Provided where the order of suspension is made by an

authority lower than the appointing authority, such authority shall
forthwith report to the appointing authority the circumstances in
which the order was made.
(2) A government employee shall be deemed to have been placed under

suspension by an order of appointing authority --
(a) with effect from the date of his detention, if he is detained in custody
whether on a criminal charge or otherwise, for a period exceeding forty-
eight;
(b) with effect from the date of his conviction, if, in the event of a conviction
for an offence, he is sentenced to a term of imprisonment exceeding forty-
eight hours and is not forthwith dismissed or removed or compulsorily
retired consequent to such conviction.
Explanation -- The period of forty-eight hours referred to in clause (b) of

this sub-rule shall be computed from the commencement of the
imprisonment after the conviction and for this purpose, intermittent
periods of imprisonment, if any, shall be taken into account.
(3) Where a penalty of dismissal, removal or compulsory retirement from

service imposed upon a Government employee under suspension is set aside in
appeal or on review under these rules and the case is remitted for further inquiry
or action or with any other directions, the order of his suspension shall be deemed

to have continued in force on and from the date of the original order of dismissal,
removal or compulsory retirement and shall remain in force until further orders.
(4) Where a penalty of dismissal, removal or compulsory retirement from
service imposed upon a Government employee is set aside or declared or rendered
void in consequence of or by a decision of a court of law and the punishing
authority, on a consideration of the circumstances of the case, decides to hold a
further inquiry against him on the allegations on which the penalty of dismissal,
removal or compulsory retirement was originally imposed, the Government
employee shall be deemed to have been placed under suspension by the
appointment authority from the date of the original order of dismissal, removal or
compulsory retirement and shall continue to remain under suspension until further
orders.
(5) (a) An order of suspension made or deemed to have been made under
the rule shall continue to remain in force until it is modified or revoked by
the authority competent to do so.
(b) Where a Government employee is suspended or is deemed to have

been suspended whether in connection with any disciplinary proceeding or
otherwise, and any other disciplinary proceeding is commenced against
him during the continuance of that suspension, the authority competent to
place him under suspension may, for reasons to be recorded by him in
writing direct that the Government employee shall continue to be under
suspension until the termination of all or any of such proceedings.
(c) An order of suspension made or deemed to have been made under

this rule may at any time be modified or revoked by the authority which
made or is deemed have made the order or by any authority to which that
authority is subordinate.
PART III
5. Penalties -- The following penalties may, for good and sufficient reasons, and as
hereinafter provided, be imposed on a Government employee, namely:-
Minor Penalties
(i) censure;
(ii) withholding of his promotions;

(iii) recovery from his pay of whole or part of any pecuniary loss caused by
him to the Government, by negligence or breach of orders;
(iv) with-holding of increments of pay;
Major Penalties
(v) reduction to a lower stage in the time scale of pay for a specified period,
with further directions as to whether or not the Government employee will
earn increments of pay during the period of such reduction and whether on
the expiry of such period, reduction will or will not have the effect of
postponing the future increments of his pay;
(vi) reduction to a lower time-scale of pay, grade, post or service which shall
ordinarily be a bar to the promotion of the Government employee to the
time scale of pay, grade, post or service from which he was reduced, with
or without further directions regarding conditions of restoration to the
grade or post or service from which the Government employee was
reduced and his seniority and pay on such restoration to that grade, post or
service;
(vii) compulsory retirement;
(viii) removal from service which shall not be a disqualification for future
employment under the Government;
(ix) dismissal from service which shall ordinarily be a disqualification for

future employment under the Government.
Explanation -- The following shall not amount to a penalty within the meaning of
this rule, namely:-
(i) withholding of increments of pay of a Government employee for his

failure to pass any departmental examination in accordance with the rules
or orders governing the service to which he belongs or post which he
holds or the terms of his appointment ;
(ii) stoppage of a Government employee at the efficiency bar in the time-scale

of pay on the ground of his unfitness to cross the bar;
(iii) non-promotion of a Government employee, whether in a substantive or

officiating capacity, after consideration of his case, to a service, grade or
post for promotion to which he is eligible;

(iv) reversion of a Government employee officiating in a higher service grade
or post to a lower service, grade or post; on the ground that he is
considered to be unsuitable for such higher service, grade or post on any
administrative ground unconnected with his conduct;
(v) reversion of a Government employee appointed on probation to any other

service, grade or post, to his permanent service, grade or post during or at
the end of the period of probation in accordance with the terms of his
appointment or the rules and orders governing such probation.
(vi) compulsory retirement of a Government employee in accordance with the

provisions relating to his superannuation or retirement ;
(vii) termination of the services -
(a) of a Government employee appointed on probation, during or at the end

of the period of his probation in accordance with the terms of his
appointment or the rules and orders governing such probation; or
(b) of a temporary Government employee appointed otherwise than under

contract, on the expiration of the period of the appointment, or on the
abolition of the post or before the due time in accordance with the terms of
his appointment ; or
(c) of a Government employee employed under an agreement, in accordance

with the terms of such agreement.
Notes -
(1) Punishing authorities have full discretion to publish in the Punjab

Government Gazette reasons for dismissal where such publication is
considered desirable in the public interest.
(2) In order to guard against the inadvertent re-employment of persons

dismissed from service, the authority passing an order of dismissal shall
intimate to the Deputy Inspector General of Police, Punjab Criminal
Investigation Department, the Deputy Commissioner and the
Superintendent of Police of the district of which the person concerned is a
permanent resident, the name of such a person and any other particulars
required for purpose of identification, unless the dismissal has been
notified in the Punjab Government Gazette. Similarly, if a person happens
to be a resident of another State, the aforesaid officers of that State should
be informed accordingly.

(3) The provision of this rule shall not be construed to derogate from the
provisions of section 36 of the Punjab Courts Act, 1918; the payment of
Wages Act, 1936, or any other law authorizing the imposing of fines on
the ministerial establishment governed by these laws and the authority
competent to award the punishment of fine may do so in addition to the
punishments mentioned in this rule.
(4) The discharge of a person appointed to hold a temporary appointment

otherwise than in accordance with the provisions of Explanation (vii) (b)
amounts to removal or dismissal and is, therefore, appeal able under these
rules.
(5) The distinction between censure, the withholding of promotion and non-
selection to a selection post is of considerable importance. Both censure
and the withholding of promotion are appealable under these rules. On the
other hand, non selection for a selection post is not appealable. If a
Government employee, because of an unsatisfactory record and
unfavorable confidential report, is not selected for a selection post and
some other Government employee junior to him is selected in preference,
this does not amount to the withholding of promotion. If any enquiry is
held against a Government employee and an order of censure is passed on
him, it is open to him to appeal; if he does not appeal or his appeal is
rejected, and is subsequently because of the existence of this censure in his
record, he is not selected for a selection post, and some other Government
employee junior to him is selected in preference, this also does not amount
to the withholding of promotion. If, however, an inquiry is held against a
Government employee and an order is passed that he should not be
promoted to a selected post for a definite period or until he has obtained
good reports this order would amount to the infliction of the penalty of
withholding promotion. This distinction between non-selection for a
selection post and withholding of a promotion may be summed up as
being, that in the former case the Government employee in question is
considered for selection but some other Government employee is preferred
on his merits, while in the later case the Government employee in question
has been declared beforehand, as a disciplinary measure, to be ineligible
for selection irrespective of the merits of the other Government employees
available.

(6) (i) While reduction of seniority as an independent penalty is not
provided for in rule 5 and cannot be imposed as such, the loss of
seniority as a result of an order of reduction to a lower post or time
scale being inherent in the order of reduction cannot be avoided.
(ii) The authority on re-promotion of a Government employee reduced

to a lower post or time-scale should be determined by the date of
such re-promotion in accordance with the orders issued by the
competent authority on the subject of seniority. Such a
Government employee should not be restored to his original
position unless this is specifically laid down at the time the order
of punishment is passed or revised on appeal.
(iii) A Government employee in respect of whom one of the penalties

included in rule 5(vi) was imposed, will on re-promotion count
previous service in the higher grade under rule 4.4 of the Punjab
Civil Services Rules, Volume I, Part I, unless the order of
punishment or the order passed on appeal directs otherwise.
(iv) An order debarring a Government employee from counting his past

service in the grade from which he is reduced if and when
reappointed to it, amounts to an order of reduction to a stage of the
grade lower than that admissible under rule 4.4 of the Punjab Civil
Services Rules, Volume I, Part I, and does not, therefore, fall
outside the scope of rule 5.
(7) Unauthorized desertion of his post by a Government employee in face of

enemy action, or threat of enemy action clearly amounts to grave
misconduct and would, therefore constitute a 'good and sufficient' reason
within the meaning of rule 5, for removal or dismissal in addition to any
penalty provided in the East Punjab Essential Services (Maintenance Act)
1947. Loss of pension would then fo1low automatically by virtue of the,
provisions of rule 2.5 of Punjab Civil Service Rules, Volume, II, and it
would also be possible to forfeit the Government contribution; if any, to
the individual's Provident Fund.

6. Punishing Authorities - Subject to the provisions of clause (1) of Article 311 of
the Constitution of India, the punishing authority shall be such as may be specified in the
rules regulating the appointment and conditions of service of the employee concerned.
7. Authority to institute proceedings – (1)The Governor or any other authority

empowered by him by general or special order may -
(a) institute disciplinary proceedings against any Government employee ;
(b) direct a punishing authority to institute disciplinary proceedings against

any Government employee on whom that punishing authority is competent
to impose under these rules any of the penalties specified in rule 5.
(2) A punishing authority competent under these rules to impose any of the
penalties specified in clauses (i) to (iv) of rule 5 may institute disciplinary
proceedings against any Government employee for the imposition of any
of the penalties specified in clauses (v) to (ix) of rule 5 notwithstanding,
that such punishing authority is not competent under these rules to impose
any of the latter penalties.
PART IV
8. Procedure for imposing major penalties - (1) No order imposing any of the
penalties specified in clause (v) to (ix) of rule 5 shall be made except after an inquiry
held, as far as may be in the manner provided in this rule and rule 9 or in the manner
provided by the Public Servants (Inquiries) Act, 1850 (37 of 1850), where such inquiry is
held under that Act.
(2) Whenever the punishing authority is of the opinion that there are grounds for
inquiring into the truth of any imputation of misconduct or misbehavior against a
Government employee, it may itself inquire into, or appoint under this rule or under the
provisions of the Public Servants (Inquiries) Act, 1850, as the case maybe, an authority or
any retired officer to inquire into the truth thereof.
Explanation - Where the punishing authority itself holds the inquiry, any reference in
sub-rules (7) to (20) and in sub-rule (22) to the inquiring authority shall be construed as a
reference to the punishing authority.

(3) Where it is proposed to hold an inquiry against a Government employee under
this rule and rule 9, the punishing authority shall draw up or cause to be drawn up:
(i) the substance of the imputations of misconduct or mis- behaviour into definite
and distinct articles of charges;
(ii) a statement of imputations of misconduct or mis-behaviour in support of each

article of charge, which shall contain -
(a) a statement of all relevant facts including any admission or confession

made by the Government employee;
(b) a list of documents by which and a list of witnesses by whom, the

articles of charge are proposed to be sustained.
(4) The punishing authority shall deliver or cause to be delivered to the Government
employee, a copy of the articles of charge, the statement of the imputations of misconduct
or mis- behaviour and a list of documents and witnesses by which each article of charge
is proposed to be sustained and shall require the Government employee to submit, within
such time as may be specified, a written statement of his defence and to state whether he
desires to be heard in person.
(4-A) If on receipt of written statement of defence, the punishing authority is of the

opinion that any of the penalties specified in clauses (i) to (iv) of rule 5 should be
imposed on the Government employee and for that reason the punishing authority does
not consider it necessary to enquire into the articles of charges for imposing any of the
penalties specified in clause (v) to (ix) of rule 5, it shall, after following the procedure
specified in rule 10, make an order imposing any of the penalties specified in clause (i) to
(iv) of rule 5.
(5) (a) Subject to the provision of sub rule (4-A) on receipt of the written statement
of defence, the punishing authority may itself inquire into such of the articles of charge as
are not admitted or, if it considers it necessary so to do, appoint under sub-rule (2), an
inquiring authority for the purpose, and where all the articles of charge have been
admitted by the Government employee in his written statement of defence, the punishing
authority shall record its findings on each charge after taking such evidence as it may
think fit and shall act in the manner laid down in rule 9.

(b) If no written statement of defence is submitted by the Government employee, the
punishing authority may itself inquire into the articles of charge or may, if it considers it
necessary to do so, appoint under sub-rule (2), inquiring authority for the purpose.
(c) Where the punishing authority itself inquires into any article of charge or appoints
an inquiring authority for holding an enquiry into such charge, it may, by an order
appoint a Government employee or a legal practitioner, to be known as the 'Presenting
Officer' to present on its behalf the case in support of the articles of charge.
(6) The punishing authority shall where it is not the inquiring authority, forward to
the inquiring authority -
(i) a copy of the articles of charge and the statement of the imputations of
misconduct or misbehavior ;
(ii) a copy of the written statement of defence, if any, submitted by the

Government employee;
(iii) a copy of the statement of witnesses, if any, referred to in sub-rule (3);
(iv) evidence providing the delivery of the documents required to be delivered to

the Government employee under sub-rule (4);
(v) a copy of the order appointing the 'Presenting Officer'
(7) The Government employee shall appear in person before the inquiring authority
on such day and at such time within ten working days from the date of receipt by him of
the articles of charge and the statement of the imputations of misconduct or mis-
behaviour as the inquiring authority may, by notice in writing, specify in this behalf; or
within such further time not exceeding ten days, as the inquiring authority may allow.
(8) The Government employee may take the assistance of any other Government
employee or a retired Government employee to present the case on his behalf, but may
not engage a legal practitioner for the purpose unless the Presenting Officer appointed by
the punishing authority is a legal practitioner, or the punishing authority having regard to
the circumstances of the case, so permits.

(9) If the Government employee who has not admitted any of the articles of charge in
his written statements of defence or has not submitted any written statement of the
defence, appears before the inquiring authority, such authority shall ask him whether he
is guilty or has any defence to make and if he pleads guilty to any of the articles of the
charge, the inquiring authority shall records the plea, sign the record and obtain the
signature of the Government employee thereon.
(10) The inquiring authority shall return a finding of guilt in respect of those articles of
charge to which the Government employee pleads guilty.
(11) The inquiring authority shall if the Government employee fails to appear within
the specified time or refuses or omits to plead, require the Presenting Officer to produce
the evidence by which he proposes to prove the articles of charges, and shall adjourn the
case to a later date not exceeding thirty days, after recording an order that the
Government employee may, for the purpose of preparing his defence –
(i) inspect within five days of the order or within such further time not exceeding
five days as the inquiring authority may allow, the documents specified in the list
referred to in sub-rule (3);
(ii) submit a list of witnesses to be examined on his behalf;
(iii) apply orally or in writing for the supply of copies of the statements, if any
recorded, of witnesses mentioned in the list referred to in sub-rule (3), in which
case, the inquiring authority shall furnish to him with such copies as early as
possible and in any case not later than three days before the commencement of the
examination of the witnesses on behalf of the punishing authority, and
(iv) give a notice within ten days of the order or within such further time not
exceeding ten days as the inquiring authority may allow for the discovery or
production of any documents which are in the possession of Government, but not
mentioned in the list referred to in sub-rule(3) and the Government employee
shall also indicate the relevance of the documents required by him to be
discovered or produced by the Government.

(12) The Inquiring Authority shall on receipt of the notice for the discovery or
production of documents, forward the same or copies thereof to the authority in whose
custody or possession the documents are kept, with a requisition for the production of the
documents by such date as may be specified in such requisition;
Provided that the inquiring authority may, for reason to be recorded by it in

writing, refuse to requisition such of the documents as are in its opinion not relevant to
the case.
(13) On receipt of the requisition referred to in sub-rule (12) every authority having the
custody or possession of the requisitioned documents shall produce the same before the
inquiring authority:
Provided that if the authority having the custody or possession of the requisitioned
documents is satisfied for reason to be recorded by it in writing that the production of all
or any or such document would be against the public interest or security of the state, it
shall inform the inquiring authority accordingly and the inquiring authority shall on being
so informed, communicate the information to the Governments employee and withdraw
the requisition made by it for the production or discovery of such documents.
(14) On the date fixed for the inquiry, the oral and documentary evidence by which the
articles of charge are proposed to be proved shall be produced by or on behalf of the
punishing authority. The witnesses shall be examined by or on behalf of the Presenting
Officer and may be cross examined by or on behalf of the Government employee. The
Presenting Officer shall be entitled to re-examine the witnesses on any points on which
they have been cross-examined but not on any new matter, without the leave of the
inquiring authority. The inquiring authority may also put such questions to the witnesses
as it thinks fit.
(15) If it shall appear necessary before the close of the case on behalf of the punishing
authority, the inquiring authority may, in its discretion, allow the presenting officer to
produce evidence not included in the list given to the Government employee or may itself
call for new evidence or recall and re–examine any witnesses and in such case the
Government employee shall be entitled to have, if he demands it, a copy of the list of
further evidence proposed to be produced and an adjournment of the inquiry for three
clear days before the production of such new evidence, exclusive of the date of
adjournment and the day to which the inquiry is adjourned. The inquiring authority shall
give the Government employee an opportunity of inspecting such documents before they

are taken on the record. The inquiry authority may also allow the Government employee
to produce new evidence if it is of the opinion that the production of such evidence is
necessary in the interest of justice.
Provided that new evidence shall not be permitted or called for or any witness shall not
be recalled to fill up any gap in the evidence. Such evidence may be called for only
when there is an inherent lacuna or defect in the evidence which has been produced
originally.
(16) When the case for the punishing authority is closed, the government employee
shall be required to state his defence orally or in writing as he may prefer. If the defence
is made orally it shall be recorded and the Government employee shall be required to sign
the record. In either case, a copy of the statement of defence shall be given to the
Presenting Officer, if any, appointed.
(17) The evidence on behalf of the Government employee shall then be produced.
The Government employee may examine himself on his own behalf, if he so prefer either
at the outset or after the conclusion of examination of the witnesses produced by him.
The witnesses produced by the Government employee shall then be examined
and shall be liable to cross-examination, re-examination and examination by the inquiring
authority according to the provisions applicable to the witnesses for the punishing
authority.
(18) The inquiring authority may, after the Government employee closes his case,
and shall, if the Government employee has not examined himself, generally question
him on the circumstances, appearing against him in the evidence for the purpose of
enabling the Government employee to explain any circumstances appearing in the
evidence against him.
(19) The inquiring authority may, after the completion of the production of evidence
hear the Presenting Officer, if any, appointed and the Government employee or permit
them to file written briefs of their respective cases, if they so desire.
(20) If the Government employee to whom a copy of the articles of charge has been
delivered, does not submit the written statement of defence on or before the date
specified for the purpose or does not appear in person before the inquiring authority or
otherwise fails or refuses to comply with the provisions of this rule, the inquiring
authority may hold the inquiry ex-parte.

(21)(a) Where a punishing authority competent to impose any of the penalties
specified in clauses (i) to (iv) of rule 5 but not competent to impose any of the penalties
specified in clauses (v) to (ix) of rule 5 has itself inquired into or caused to be inquired
into the articles of any charge and that authority, having regard to its own findings or
having regard to its decision on any of the findings of any inquiring authority appointed
by it, is of opinion that the penalties specified in clauses (v) to (ix) of rule 5 should be
imposed on the Government employee, that authority shall forward the records of the
inquiry to such punishing authority as is competent to impose the last mentioned
penalties.
(b) The punishing authority to which the records are so forwarded may act on
the evidence on the record or may, if it is of the opinion that further examination of
any of the witnesses is necessary in the interest of justice recall the witness and
examine, cross-examine and re-examine the witnesses and may impose on the
Government employee such penalty as it may deem fit in accordance with these rules.
(22) Whenever any inquiring authority after having heard and recorded the whole or
any part of the evidence in an inquiry ceases to exercise jurisdiction therein and is
succeeded by another inquiring authority which has and which exercises such
jurisdiction, the inquiring authority so succeeding may act on the evidence so recorded by
its predecessor or partly recorded by its predecessor and partly recorded by itself.
Provided that if the succeeding inquiring authority is of the opinion that further
examination of any of the witnesses whose evidence has already been recorded
is necessary in the interest of justice, it may recall, examine, cross-examine and
re-examine any such witnesses as herein before provided.
(23)(i) After the conclusion of the inquiry, a report shall be prepared and it shall contain-
(a) the articles of charge and the statement of the imputations of misconduct
or misbehaviour;
(b) the defence of the Government employee in respect of each article of

charge;
(c) an assessment of the evidence in respect of each article of charge;
(d) the findings on each article of charge and the reasons therefor.

Explanation: - If in the opinion of the inquiring authority the proceedings of the inquiry
establish any article of charge different from the original articles of the charge, it may
record its finding on such article of charge:
Provided that the findings on such article of charge shall not be recorded unless the
Government employee has either admitted the facts on which such article of charge is
based or has had a reasonable opportunity of defending himself against such article of
charge.
(ii) The inquiring authority where it is not itself the punishing authority shall forward
to the punishing authority the records of inquiry which shall include –
(a) the report prepared by it under clause (i);

(b) the written statements of defence, if any submitted by the Governments
employee;
(c) the oral and documentary evidence produced in the course of the inquiry;
(d) written briefs, if any filed by the Presenting Officer, or the Government
employee or both during the course of the inquiry; and
(e) the orders, if any, made by the punishing authority and the inquiring
authority in regard to the inquiry.
9. Action on the inquiry report - (1) The punishment authority, if it is not

itself the inquiring authority may, for reasons to be recorded by it in writing, remit the
case to the inquiring authority for further inquiry and report and the inquiring authority
shall thereupon proceed to hold the further inquiry according to the provisions of rule 8
as far as may be.
(2) The punishing authority shall, if it disagrees with the finding of the inquiring
authority on any article of charge, record its reasons for each disagreement and record its
own findings on such charge, if the evidence on record is sufficient for the purpose.
(3) If the punishing authority having regard to its findings on all or any of the articles
of charge is of the opinion that any of the penalties specified in clauses (i) to (iv) of Rule
5 should be imposed on the Government employee, it shall, notwithstanding anything
contained in rule 10, make an order imposing such penalty;

Provided that in every case where it is necessary to consult the Commission, the record of
the inquiry shall be forwarded by the punishing authority to the Commission for its
advice and such advice shall be taken into consideration before making any order
imposing any penalty on the Government employee.
(4) If the punishing authority having regard to its findings on all or any of the articles
of charge and on the basis of the evidence adduced during the inquiry, is of the opinion
that any of the penalties specified in clauses (v) to (ix) of Rule 5 should be imposed on
the Government employee, it shall make and order imposing such penalty and it shall not
be necessary to give the Government employee any opportunity of making representation
on the penalty to be imposed;
Provided that in every case, where it is necessary to consult the Commission the
record of the inquiry shall be forwarded by the Punishing Authority to the
Commission for its advice and such advice shall be taken into consideration
before making an order imposing any such penalty on the Government employee.
10. Procedure for imposing minor penalties - (1) Subject to the provision of sub-
rule (3) of rule 9, no order imposing on a Government employee any of the
penalties specified in clause (i) to (iv) of rule 5 shall be made except after -
(a) informing the Government employee in writing of the proposal to take

action against him and of the imputations of misconduct or mis-behaviour
on which it is proposed to be taken, and giving him a reasonable opportunity of
making such representation as he may wish to make against the proposal ;
(b) holding an inquiry in the manner laid down in sub-rules (3) to (23) of rule 8, in
every case in which the punishing authority is of the opinion that such inquiry is
necessary;
(c) taking the representation, if any submitted by the Government employee under
clause (a) and the record of inquiry, if any, held under clause (b) into
consideration;
(d) recording a finding on each imputation of misconduct or misbehaviour; and
(e) consulting the Commission where such consultation is necessary.

(2) The record of the proceeding in such cases shall include –
(i) a copy of the intimation to the Government employee of the proposal to take
action against him;
(ii) a copy of the statement of imputations of misconduct or mis-behaviour delivered

to him;
(iii) his representation , if any;

(iv) the evidence produced during the inquiry ;
(v) the advice of the commission, if any ;
(vi) the findings of the punishing authority and also the report of the inquiring
authority in case an inquiry has been held under clause (b) of sub rule (1); and
(vii) the orders on the case together with the reasons therefore.
11. Communication of orders - Order made by the punishment authority shall be

communicated to the Government employee who shall also be supplied with a copy of
the report of the inquiry, if any, held by the punishing authority and a copy of its findings
on each article of charge, or where the punishing authority is not the inquiring authority,
a copy of the report of the inquiring authority and a statement of the findings of the
punishing authority together with brief reasons for its disagreement if any, with the
findings of the inquiring authority (unless they have already been supplied to him) and
also a copy of the advice, if any given by the Commission and where the punishing
authority has not accepted the advice of the Commission, a brief statement of the reason
for such non acceptance.
12. Common Proceedings- (1) Where two or more Government employees are
concerned in any case, the Government or any other authority competent to impose the
penalty of dismissal from service on all such Government employees may make an order
directing that disciplinary action against all of them may be taken in a common
proceeding and if the authority competent to impose the penalty of dismissal on such
Government employees are different, an order for taking disciplinary action in a common
proceeding may be made by the highest of such authority with the consent of the other.

(2) Any order under sub-rule (1) shall specify -
(i) the authority which may function as the punishing authority for the purpose of
such common proceeding;
(ii) the penalties specified in Rule 5 which such punishing authority shall be
competent to impose;
(iii) whether the procedure laid down in Rule 8 and 9 or Rule 10 shall be followed in
the proceeding.
13. Special procedure in certain cases - Notwithstanding anything contained in

Rules 8, 9, 10, 11 and 12 -
(i) where any penalty is imposed on a Government employee on the ground of

conduct which has led to his conviction on a criminal charge; or
(ii) where the punishing authority is satisfied for reasons to be recorded by it in

writing that it is not reasonably practicable to hold an inquiry in the manner
provided in these rules; or
(iii) where the Government is satisfied that in the interest of the security of the Sate, it
is not expedient to hold any inquiry in the manner provided in these rules, the
punishing authority may consider the circumstances of the case and make such
orders thereon as it deems fit;
Provided that the Commission, shall be consulted, where such consultation is

necessary, before any orders are made in any case under this rule.

PART V
(APPEALS)
14. Order against which no appeal lies: - Notwithstanding anything contained in

this part, no appeal shall lie against-
(i) any order made by the Governor.

(ii) any order of a interlocutory nature or the nature to step-in-aid of the final
disposal of a disciplinary proceedings other than an order of suspension;
(iii) any order passed by an inquiring authority in the course of an inquiring

under Rule 8.
15. Order against which appeal lies- Subject to the provisions of Rule 14 a
Government employee may prefer an appeal against all or any of the following
orders, namely-
(i) an order of suspension made or deemed to have been made under

Rule 4.
(ii) an order imposing any of the penalties specified in Rule 5 whether

made by the punishing authority or by any appellate or reviewing
authority;
(iii) an order enhancing any penalty imposed under Rule 5;

(iv) an order which;
(a) denies or varies to his disadvantage his pay, allowances,

pension or other conditions of service as regulating by rules
or by agreement;
(b) interprets to his disadvantage the provision of any such rule

or agreement;
(v) an order-
(a) stopping him at the efficiency bar in the time scale of pay
on the ground of his unfitness to cross the bar;

(b) reverting him while officiating in a higher service, grade or
post to a lower service, grade or post otherwise than as a
penalty;
(c) reducing or withholding the pension or denying the

maximum pension admissible to him under the rules;
(d) determining the subsistence and other allowances to be

paid to him for the period of suspension or for the period
during which he is deemed to be under suspension or for
any portion thereof ; or
(e) determining his pay and allowances-
(i) for the period of suspension; or

(ii) for the period form the date of his dismissal, removal, or
compulsory retirement form service, or from the date of his
reduction to a lower service, grade, post, time scale or
stage in a time scale of pay to the date of his retirement or
restoration to his service, grade or post; or
(f) determining whether or not the period form the date of his
suspension or form the date of his dismissal, removal,
compulsory retirement or reduction to a lower service,
grade, post, time scale of pay or stage in a time scale of pay
to the date of his reinstatement or restoration to his service,
grade or post shall be treated as a period spent on a duty for
any purpose.
Explanation: In this rule-
(i) the expression ‘Government employee’ includes a person who has

ceased to be in Government service;
(ii) the expression ‘Pension’ include additional pension, gratuity and

any other retirement benefit.
16. Appellate authorities- A Government employee, including a person who has

ceased to be a Government employee, may prefer an appeal against all or any of the
orders specified in Rule 15 to the authority specified in this behalf in the rules regulating
his appointment and conditions of service.

17. Period of limitations of appeal- No appeal preferred under this part shall be
entertained unless such appeal is preferred within a period of forty- five days form the
date on which a copy of order appealed is delivery to the appellant:
Provided that the appellate authority may entertain the appeal after the expiry of
the said period, if it is satisfied that the appellant had sufficient cause for not
preferring the appeal in time.
18. Form and content of a appeal - (1) Every person preferring an appeal shall do so
separately and in his own name.
(2) The appeal shall be presented to the authority to whom the appeal lies, a
copy being forwarded by the appellant to the authority which made the order
appealed against. It shall contain material statements and arguments on which the
appellant relies but shall not contain any disrespectful or improper language, and
shall be complete in itself.
(3) The authority which made the order appealed against shall on receipt of a
copy of the appeal, forward the same with its comments thereon together with the
relevant record to the appellate authority without any avoidable delay and without
waiting for any direction form the appellate authority.
19. Consideration of appeal - (1) In the case of an appeal against an order of

suspension, the appellate authority shall consider whether in the light of the provisions of
rule 4 and having regards to the circumstances of the case, the order of suspension is
justified or not confirm or revoke the order accordingly.
(2) In the case of an appeal against an order imposing any of the penalties specified in
Rule 5 or enhancing any penalty imposed under the said rules, the appellate
authority shall consider-
a. Whether the procedure laid down in these rules has been complied with, and if
not, whether such non-compliance has resulted in the violation of any provision of
the Constitution of India or in the failure of justice;
b. Whether the findings of the punishing authority are warranted by the evidence on
the record; and
c. Whether the penalty or the enhanced penalty imposed is adequate, inadequate or

severe; and pass orders-

(i) confirming, enhancing, reducing or setting aside the penalty; or
(ii) remitting the case to the authority which imposed or enhanced the penalty
or to any other authority with such direction as it may deem fit in the
circumstances of the case:
Provided that-
(i) the Commission shall be consulted in all cases where such consultation is
necessary;
(ii) if the enhanced penalty which the appellate authority proposes to impose is one
of the penalties specified in clauses (v) to (ix) of rule 5 and an inquiry under Rule
8 has not already been held in the case, the appellate authority shall, subject to the
provision of rule 13, itself hold such inquiry or direct that such inquiry be held in
accordance with the provision of Rule 8 and thereafter, on a consideration of the
proceedings of such inquiry make such orders as it may deem fit ;
(iii) if the enhanced penalty which the appellate authority proposes to impose is one
of the penalties specified in clauses (v) to (ix) of Rule 5 and an inquiry under Rule
8 has not already been held in the case, the appellate authority shall make such
orders as it may deem fit ;and
(iv) no orders imposing an enhanced penalty shall be made in any other case unless
the appellant has been given a reasonable opportunity as far as may be in
accordance with the provision of Rule 10 of making a representation against such
enhanced penalty.
20. Implementation of orders in appeal - The authority which made the orders
appealed against shall give effect to the orders passed by the appellate authority.

PART VI
21. Review - (1) Notwithstanding anything contained in these Rule-
(i) the Governor; or

(ii) the appellate authority, within six months of the date of the order proposed
to be reviewed; or
(iii) any other authority, specified in this behalf by the Governor by a general
or special order, and within such time as may be prescribed in such
general or special order;
may at any time, either on his or its own motion or otherwise call for the records
of any inquiry and review any orders made under these rules or under the rule
repealed by Rule 25 from which an appeal is allowed, but from which no appeal
has been preferred or from which no appeal is allowed, after consultation with the
commission where such consultation is necessary, and may-
(a) confirm, modify or set aside the order; or
(b) confirm, reduce, enhance or set aside the penalty imposed by the order or
impose any penalty where no penalty has been imposed;
(c) remit the case to the authority which made the order or to any other authority
directing such authority to make such further inquiry as it may consider proper in
the circumstances of the case; or
(d) pass such other orders as it may deem fit:
Provided that no order imposing or enhancing any penalty shall be made by any
reviewing authority unless the Government employee concerned has been given a
reasonable opportunity of making a representation against the penalty proposed
and where it is proposed to impose any of the penalties specified in clauses (v) to
(ix) of Rule 5 or to enhance the penalty imposed by the order sought to be
reviewed to any of the penalty specified in those clauses, no such penalty shall be
imposed except after an inquiry in the manner laid down in Rule 8 and after
giving a reasonable opportunity to the Government employee concerned of
showing cause against the penalty proposed on the evidence adduced during the
inquiry and except after consultation with the Commission where such
consultation is necessary .

PART - VII - MISCELLANEOUS
22 Service of orders, notices, etc.- Every order, notice and other process
made or issued under these rules shall be served in person on the Government
employee concerned or communicated to him by registered post;
Provided that if there is reason to believe that the Government employee is

keeping out of the way for the purpose of avoiding service, or that for any reason,
the order, notice and other process cannot be served upon him in the manner
aforesaid, the same shall be got published in any of the leading newspapers of the
region giving last known address of the employee concerned and thereupon the
same shall be deemed to have been served upon him.
23 Power to relax time-limit and to condone delay – Save as otherwise

expressly provided in these Rules, the authority competent under these rules to
make any order may, for good and sufficient reasons or if sufficient cause is
shown, extend the time specified in these rules for anything required to be done
under these rules or condone any delay.
24 Supply of copy of commission’s advice- Whenever the Commission is

consulted as provided in these rules, a copy of the advice by the Commission and
where such advice has not been accepted, shall be furnished to Government
employee concerned with a copy of the order passed in the case, by the authority
making the order.
25 Repeal and saving - (1) The Punjab Civil Service (Punishment and
Appeal) Rules, 1952 and any notifications or orders issued in so far as they are
inconsistent with these rules, are hereby repealed:
Provided that: -
(a) such repeal shall not affect the previous operation of the said rules or any
notification or order made, or anything done, or any action taken, there
under ; and
(b) any proceedings under the said rules, pending at the commencement of
these rules, shall be continued and disposed of, as far may be in
accordance with the provisions of these rules as if such proceedings were
under these rules .

(2) Nothing in these rules shall be construed as depriving any person to whom
these rules apply of any right of appeal which had accrued to him under the rules,
notification or orders in force before the commencement of these rules.
(3) An appeal pending at the commencement of these rules against an order

made before such commencement shall be considered and orders thereon shall be
made in accordance with these rules, as if such order were made and the appeal
was preferred under these rules.
(4) As from the commencement of these rules any appeal or application for
review against any orders made before such commencement shall be preferred or
made under these rules, as if such orders were made under these rules:
Provided that nothing in these rules shall be construed, as reducing any period of
limitation, for any appeal or review provided by any rule in force, before the
commencement of these rules.
26. Removal of doubts - If any doubt arises as to the interpretation of any of the
provisions of these rules, the matter shall be referred to the Governor or such other
authority, as may be specified by the Governor by a general or special order; and the
Governor or such other authority shall decide the same.
S.S. GREWAL
Chief Secretary to Government of Punjab.

The Punjab Civil Services (Premature Retirement) Rules, 1975
Rules framed by the Punjab Government under Article 309 of the Constitution of
India and all other powers and with the previous approval of the Central Government
under sub-section (7) of Section 115 of the States Re-organization Act, 1956 and sub-
section (6) of Section 82 of the Punjab Re-organization Act, 1966.
1. Short title and commencement-(1) These rules may be called the Punjab Civil
Services (premature Retirement) Rules, 1975.
(3) They shall also apply to the Secretariat Staff of the Legislative Assembly.
2. Definitions- In these rules, unless the context otherwise requires the following
expressions have the meaning hereby respectively assigned to them, that is to say-
(1) “appropriate authority” means the authority which has the power to
make substantive appointments to the post or service from which the
Government employee is required or wants to retire or any other
authority to which it is subordinate.
(2) 'employee' means any person appointed to public services any posts in
connection with the affairs of the State of Punjab, excluding those
listed in rule 7.
(3) 'qualifying service' means service qualifying for person.
3. Premature Retirement-(1) (a) The appropriate authority shall, if it is of the

opinion that it is in public interest to do so, have the absolute right, by giving, an
employee prior notice in writing, to retire that employee on the date on which he
completes twenty-five years of qualifying service of attains fifty years of age or on any
date thereafter to be specified in the notice.

(b) The period of such notice shall not be less than three months.
Provided that where at least three months notice is not given or notice for a period
less than three months is given, the employee shall be entitled to claim a sum equivalent
to the amount of his pay and allowances of the same rates at which he was drawing them
immediately before the date of retirement for a period of three months or as the case may
be, for the period by which such notice falls short of three months.
(2) Any Government employee may, after giving at least three months previous
notice in writing to the appropriate authority retire from service on the date on which he
completes twenty-five years of qualifying service or attains fifty years of age or on any
date thereafter to be specified in the notice.
Provided that no employee under suspension shall retire from service except with
the specific approval of the appropriate authority.
(3)(a) At any time after an employee has completed twenty years of qualifying
service, he may, by giving notice of not less than three months in writing to the
appropriate authority, retire from service.
(b)The notice of voluntary retirement given under this sub-rule shall require
acceptance by the appropriate authority.
(c) Where the appropriate authority does not refuse to grant the permission for
retirement before the expiry of the period specified in the said notice, the retirement shall
become effective from the date of expiry of the said period.
(4) The employee, who has elected to retire under sub rule (2) or sub rule (3) and
has given the necessary notice to that effect to the appropriate authority shall be,
precluded from with drawing his notice except the specific approval of the appropriate
authority.
Provided that the request withdrawal shall be made before the intended date of his
retirement.

Note 1 - An employee may make a request, in writing, to the appropriate authority to
accept the notice of less than three months giving reasons thereafter and such a request
for the curtailment of the period of notice shall be considered on merits and if the
appropriate authority is satisfied that such curtailment will not cause any administrative
inconvenience it may relax the requirement of notice of three months on the condition
that the employee shall not apply for commutation of a part of his pension before the
expiry of the notice period of three months.
Note 2 - If an employee retires under the sub-rule (2) or (3) above while he is on leave
not due, without returning to duly, the retirement shall take effect from the date of
commencement of the leave not due and the leave salary paid in respect of such leave
shall be recovered as provided in rule 8.119(d) of the Punjab Civil Services Rules
Volume 1, Part 1.
Note 3 - In computing the notice period of three months referred to in rule 3, date of
service of the notice and the date of expiry shall be excluded.
5. Retirement, Pension and Gratuity- (1) A retiring pension and death-cum-

retirement gratuity shall be granted to a Government employee who retires or is required
to retire under rule 3.
(2) (i) While granting proportionate pension and gratuity to an employee retiring
under sub-rule (2) or sub-rule (3) of rule 3, as the case may be, his qualifying service as
on the date of intended retirement shall be increased by a period not exceeding five years,
so however, that the total qualifying service of the employee as so increased shall not in
any case exceed thirty-three years or the period of qualifying service which the employee
would have completed had he retired on the date of his superannuation.
(ii) The weightage of five years under clause (i) shall not be admissible in cases of
those Government employees who are prematurely retired by the appropriate authority in
Public interest under sub-rule (1) of rule 3.
(3) The pension and gratuity of the employee retiring under sub-rule (2) or sub
rule (3) of rule 3, as the case may be shall be based on the emolument as defined in rule 6
19-c and 6.24 of the Punjab Civil Service Rules, Volume II, and the increase in his
qualifying service under sub-rule (2) shall not entitle him to any notional fixation of pay
for purposes of calculating pension and gratuity.

5. Overriding effect-The provisions of these rules shall have effect notwithstanding
anything inconsistent therewith contained in any other rules for the time being in force.
6. Repeal - All rules regulating the conditions of service as respects premature

retirement of persons appointed to public services and posts in connection with the affairs
of the State of Punjab, in force immediately before the commencement of these rules, are
hereby repealed.
Provided that-
(a) such repeal shall not affect that previous operation of the rules hereby
repealed or anything done, or any action taken there under;
(b) any proceeding under the rules hereby repealed, pending at the
commencement of these rules shall be continued, and disposed of in
accordance with the previsions of these rules as if such proceedings
were proceedings under these rules.
7 Saving - Nothing in these rules shall apply to the members of the All India
Services.
8. Interpretation - If any doubt arises as to the interpretation of any of the

provisions of these rules, the matter shall be referred to the Governor by a general or
special order and the Governor or such other authority shall decide it.

Copy of Punjab Government Circular letter No. 6520-2SII-75/38581, dated the 26th
September, 1975 from the Chief Secretary to Government, Punjab to all Heads of
Departments, etc. etc.
Sub: Punjab Civil Services (Premature Retirement) Rules, 1975 -
Weeding out corrupt, dishonest or inefficient officers/officials from services
Scope of Rules
I am directed to address you on the subject noted above and to say that with the
publication of the Punjab Civil Services (Premature Retirement) Rules, 1975 in the
Government Gazette (Extraordinary) on 28th July, 1975 the "appropriate authority" as
defined in the Rules ibid has been given absolute right to retire any Government
employee on the date on which he completes twenty five years of qualifying service or
attains fifty years of age or any date thereafter to be specified in the notice, by giving that
employee prior notice of three months in writing. This right has to be exercised if, in the
opinion of the authority concerned, it is in 'Public Interest' to do so.
2. Previous rules of premature retirement
Previously, Rules 5.32 and 5.32-A of Punjab Civil Services Rules Volume II were
being invoked to consider cases of premature retirement of Government employees,
where this was called for, on completion by the employees of 25 years of qualifying
service or of 55 years of age. These Rules had laid down certain conditions for
observance. In regard to the manner in which the provisions of the said rules were
required to be enforced, the latest instructions were circulated-vide P.G. Letter No.
216(GOI)-2SII-75/-, dated 22nd July, 1975, wherein the text of the previous instructions
on the subject was given in detail. As regards 'compulsory retirement' as a measure of
penalty in terms of Rule 5 of the Punjab Civil Services (Punishment and Appeal) Rules,
1970, the procedure laid down therein was require to be observed.

3. Policy of Government absolute right
It is necessary to lay down clearly the policy of Government for the exercise of
the absolute right by the appropriate authorities to order premature retirement under the
Punjab Civil Services (Premature Retirement) Rules, 1975. The essential features of the
Government policy in this behalf are, therefore stated as under.
4. Objective of the policy
The primary anxiety of Government is in the interest of administrative efficiency,

to ensure that dead wood, or more precisely, the inefficient and the corrupt element
should be weeded out from the services. It is with this end in view that absolute right to
retire a Government employee prematurely has been acquired through the Rules notified
on 28th July, 1975.
5. Basis to formulate opinion
The absolute right vesting in the 'appropriate authority' as defined in the aforesaid
rules, viz. (the authority which has the power to make substantive appointments to the
post or service from which the Government employee is required or wants to retire or any
other authority to which it is subordinate) as an agent of the welfare State should,
however, be utilized judiciously in order that the 'public interest' is really served by the
premature retirement of the employee concerned. The said authority may formulate its
opinion by (i) scrutiny of the confidential reports of the employee concerned; and (ii) by
taking into consideration any other substantial material that it might have before it.
6. Cumulative effect of record
It is not feasible to lay down in absolute terms as to how many adverse entries
about inefficiency, incompetence or lack of integrity would justify the premature
retirement under the new Rules. The service record as a whole would determine the
merits of each case in this behalf. Quite often, the confidential roll alone would be
sufficient to guide the appropriate authority in reaching a conclusion. The remoteness of
an adverse entry (already communicated to the employees concerned and not expunged),
the gravity of a blot and other developments in the service career of the employees
concerned, such as the crossing of efficiency bars, confirmation, promotion to a higher
post or any other meritorious service rendered by the employees concerned would have
their relative importance. Conclusive and proven reports based on inspections, and

departmental and vigilance enquiries would also be helpful in taking decisions under the
Rules.
7. Integrity at pivotal criterion
It needs no reiteration that Government wishes to retain in its service only those
employees whose integrity is un-impeachable. Thus, even a single entry depicting the
employee concerned as a person of doubtful integrity (generally fortified by reasons) and
the adverse remarks thereabout having been communicated and not expunged should
justify the appropriate authority in considering him for premature retirement under the
new rules. If the adverse remarks on the integrity is of a distant past and there are certain
intervening factors in the service of the employee as referred to in para 6 above, the
appropriate authority would formulate its opinion after taking into account the cumulative
effect of the record of the employee concerned. It is also relevant to add in this behalf that
the appropriate authority may consider the premature retirement of Government
employee if it has reasonable cause to believe that the employee concerned is lacking in
integrity, irrespective of an assessment of his ability or efficiency in work.
8. Fitness for retention in substantive rank/post
If a Government employee is officiating in a higher post consequent upon his

promotion in such a grade after having earned good reports in his substantive grade and if
his efficiency is not considered adequate in the higher grade, ordinarily his fitness to
continue in service beyond the age of 50 years or 25 years service may be judged in
relation to his substantive grade. But if he is good enough for the substantive grade but
not for the higher grade in which he has been officiating, he may be reverted to his
substantive grade, but retained in service.
9. Stages of review of cases
Rule 3 of the Punjab Civil Services (Premature Retirement) Rules, 1975, permits
the appropriate authority to consider the premature retirement of an employee at any time
after he has completed 25 years qualifying service or 50 years of age. It thereby enables
the appropriate authority to review the case of even those Government employees whose
continuance in service beyond the age of 55 years according to the previous instructions
might have been considered. Unless there are extenuating circumstances, repeated
reviews for continuance in service of Government employees at various points of time

after they have completed 50 years of age should not become common. Such repeated
reviews breed insecurity even among those employees whose continuance in service is
desirable. In case, however, some special facts come to notice which lead to appropriate
authority to conclude that a particular employee has so deteriorated in his performance
that his continuance requires further scrutiny, such a review can be held. It would be
advisable when making the first review under the Premature Retirement Rules for the
cases of all Government employees who have completed the qualifying service of 25
years or are about to complete the age of 50 years or have completed the age of 50 years
to be reviewed. Even if the cases of some employees for continuance beyond the age of
55 years have been cleared earlier, such a general review would ensure that an identical
yardstick is applied when deciding the cases of all concerned employees in a particular
category.
Therefore, a constant watch on the work and conduct of the employees nearing 50
years of age or and completing 25 years of qualifying service and during the period
subsequent thereto would be required. For administrative convenience the cases of such
employee be reviewed as follows:-
(1) When a Government employee completes 25 years qualifying service, if it is

earlier than his completion of 50 years of age or/and when a Government
employee is to attain the age of 50 years, as the case may be; and
(2) When a Government employee is to attain the age of 55 years.
In case a Government employee is cleared at the time of first review, he should be

allowed to continue till the second review and in case a Government employee is cleared
at the second review, he should be allowed to continue upto the age of 58 years without
any fresh review unless another review is justified by any exceptional reasons, such as his
subsequent work or conduct or the state of his physical health, which may make such
earlier retirement clearly desirable.
Every review should be made well in advance, that is, six months prior to the date on
which an employee attains the age of 50 years or completes 25 years qualifying service
and 55 years of age, as the case may be, so as to enable the appropriate authority to give
three months notice to the employee concerned. The cases in which a review was made
according to the previous policy at 55 years age, should be reconsidered in the light of the
above criteria for observance of the Punjab Civil Service (Premature Retirement) Rules,
1975 and a suitable decision taken.

10. Notice period and entitlement of pay and allowances in lieu thereof
Under the Punjab Civil Services (Premature Retirement) Rules, 1975, (Rule 3(1)
(b) thereof) a notice of three months is necessary to be given to the Government
employee whose premature retirement is to be ordered in terms of these rules. It has also
been provided therein that in case at least three months notice is not given or notice for a
period less than three months is given, the employee concerned shall be entitled to claim
a sum equivalent to the amount of. his pay and allowances, at the same rates at which he
was drawing them immediately before the date of retirement for a period of three months
or, as the case may be, for the period by which such notice falls short of three months.
The above provision, inter-alia, enables the appropriate authority to order

premature retirement forthwith i.e. without three months notice or with a notice less than
three months in cases in which the exigency so demands. Consequently the affected
employees become entitled to the amount of pay and allowances etc. for the period by
which notice falls short of three months. This entitlement however, does not mean that if
the payment is not made forthwith, it would result in legal complications. It is, of course,
desirable to make this payment as early as possible but in cases where immediate
payment is not possible this should not be taken to be a cause of obstruction in giving
effect to premature retirement of the employee concerned, wherever called for, in the
opinion of the appropriate authority.
11. Authority competent to retire
The appropriate authority, which has been empowered to order retirement in the
extant rules has been defined under Rule 2(1) as the "authority, which has the power to
make substantive appointments to the post or service from which the Government
employee is required or wants to retire or any other authority to which it is subordinate".
It is thus clear that premature retirement shall have to be made, where necessary, by the
authority which has the power to make substantive appointments and not necessarily by
the authority which made previously any substantive appointment or confirmation in the
case of any employee, who may be presently officiating and might be holding lien in
some other post. The authority which is superior authority to the one referred to above
can also pass an order of premature retirement.

12. A.C. R s. to be written more realistically
The last and the most important point to be observed by the Departments is that
special care by the reporting/reviewing authorities in recording the annual confidential
reports of their subordinates is essential. These reports assume great importance in the
context of the indispensable need for maintaining efficiency and clean administration. For
premature retirement, the annual confidential reports, as explained above would play a
vital role. It is, therefore, a matter of paramount importance that the recording of annual
confidential reports should be done with frankness, fearlessness and with a view to give
the correct estimate of the employees concerned. It has to be realized by the
reporting/reviewing authorities that any wavering depiction or ill-considered remarks on
the work and conduct of the employees under them can do a great harm to the
administration and public interest. Reporting officers should, therefore, come out clearly
and without any hesitation to express their views.
13. Quarterly return
It is requested that the above instructions may please be noted by all concerned
for very careful compliance. It is also requested that the Departments may furnish to
Services Department a quarterly return, indicating the total number of cases of employees
of all classes (including class IV) reviewed as indicated in Para 9 above separately,
class-wise and the number of cases where it has been decided to retire the persons
concerned, in the public interest. The first return should pertain to the quarter, July-
September, 1975, and sent to this Department so as to reach it not later than the 15th
October, 1975. Returns for subsequent quarters should reach this Department by the 15th
of the month following the quarter to which the report may relate.
14. Kindly acknowledge receipt.

Secret Section-I
And
Confidential
Branches
SECRET SECTION I AND
CONFIDENTIAL BRANCHES
From To
1 INTROUCTION A BOUT THE SECRET 423 427

SECTION I BRA NCH
2 INTRODUCTION A BOUT THE CO NFIDENTIA L 428 429

BRA NCH
3 LIST OF IPS RULES 430 430
4 LIST OF A LL INDIA SERVICE RULES & 431 431

REGULA TIONS - a s a ppli ca bl e to IP S Offi cers
5 EXECUTIVE SUMMA RY – IPS 432 433
Method of Recruitment in IPS 434 434
Appointment by Competitive E xamination 435 435
Appointment by Promotion 436 438
Cadre Rules 439 440
Fixation of Cadre Strength 441 441
The I PS (Fixation of Cadre Strength) Tenth 442 447

Amendment Regulations , 2010 dt. 30.3.2010
Probation Period 448 449
Seniority for IPS O fficers 450 451
6 PROMOTION GUIDELINES FOR IPS OFFICERS
Govt. of I ndia G uidelines for IPS O fficers- P romotion 452 475

to Senior Scale, JAG, Selection G rade, Super time
Scale Series vide N o. 45020/11/97-IPS II dated
15 .1 .1999
(As Amended up to 20.7.2010)
Amendments in the G uidelines iss ued for IPS O fficers 476 478
dated 15.1 .1999 (vide No.45020/11 /97-IPS II dated
12 .5 .2000)
Amendments in the G uidelines iss ued for IPS O fficers 479 480
dated 15.1 .1999 (vide No.45020/11 /97-IPS II dated
19 .7 .2010)
7 TENURE POLICY FOR IPS OFFICERS ON 481 496

DEPUTA TION
8 LIST OF IPS OFFICERS – PUNJA B CA DRE 497 504
A S ON 10.9.2010
9 LIST OF IPS OFFICERS ON CENTRA L 505 507

& STA TE TO STA TE DEPUTA TIONS
10 PERFORMA NCE A PPRA ISAL REPORTS
The All I ndia Services 508 519

(Performance Appraisal Report) Rules , 2007
(as amended up to date)
Form I - P .A.R. for IPS O fficers 520 531

(up to I .G .P . Level)
Form II - P .A .R. for IPS O fficers 532 538
(up to the level of ADGP
or DGP or equivalent)
Form III – P .A.R. for IPS O fficers 539 546

(who are on deputation)
Form III A – P .A.R. for IPS O fficers 547 547
(who are on s tudy leave)
Form III B – Performance Report on Training 548 548
Form IV - P roforma for H ealth Checkup 549 552

for IPS O fficers
MHA Letter dated 21.11 .2008 AIS(PAR) Rules , 2007 553 553
regarding Annual Heath Checkup for IPS O fficers
MHA Letter dated 12 .1 .2009 AIS (PAR) Rules , 2007 554 554
regarding Clarification on Annual Medical Checkup
Reminder/L etter No. 1125 C /1 dated 15 .4 .2010 by 555 557

DGP Pb. to Govt. of Punjab regarding Performance
Appraisal Report of IPS O fficers as per direc tions of
Hon’ble Supreme Court of I ndia
11 EMPLOYEE DA TA CAPITULA TION–IPS OFFICERS
Form for filling IPS O fficers data 558 559
12 OFFICIA TING SUPRIENTENDENTS OF POLICE
Lis t of SPs (O fficiating) as on 10 .9.2010 560 573
13 EX-CA DRE & CA DRE POSTS
Relevant Extrac ts from Rules : Powers of the State 574 576

Govt. to create Ex-Cadre Posts
Creation of Ex-Cadre Posts over the years 577 588
Creation of Cadre Posts over the years 589 599
Summary of Cadre & Ex-Cadre Posts in Punjab as on 600 607

1 .7 .2010
I.P.S. CADRE, ABSORBED OFFICERS
&
OFFICIATING S.P.’s (P.P.S.)
SECRET SECTION: 1
Introduction
This section primarily deals with the Punjab Police Service (PPS) Officers of
the officiating ranks of S.P.s, absorbed officers from central para-military
forces and the officers of Indian Police Service (IPS).
The scale of salary of the officiating SPs is the same as that of DSP. Only a
special allowance of Rs. 200/- is payable to them.
Till the time, they are appointed to IPS Cadre under IPS (Appointment by
Promotion) Regulations, 1955 by Ministry of Home Affairs, Govt. of India,
S.P.s of PPS Cadre act as officiating S.P.s only.
Individual Files are maintained by the Section. Files containing Annual

Confidential Records (ACR) are maintained by the Confidential Branch
separately.
The Branch is maintaining registers containing details of all the IPS Officers,
absorbed officers and PPS Officiating SPs alphabetically and posting unit
wise.
In addition to the regular appointments, 9 Officers have been absorbed in the

Punjab Police who were from Para Military Forces and extended their services
during extremism phase in the state. 8 Officers of SP rank and 1 of DSP rank
have been absorbed under the Rules framed in 2005.

The Punjab Cadre has a strength of 172 officers as on date and the
sanctioned strength of IPS officers is 120 and for PPS Cadre promotees, it is
52. Currently 112 Officers are posted in Punjab, out of which 88 are directly
recruited having cleared UPSC examination and 24 are after promotion from
PPS cadre.
The new IPS officer after allotment of Punjab Cadre has to be on probation
for 2 Years and act as ASP. In case of promotees, the period is 1 year.
In both the classes of IPS officers,
After completion of 4 Years of service from the date of allotment, Senior

Time Scale in the rank of SP is provided to direct recruit IPS Officers, subject
to satisfactory service record and availability of vacancy.
After 9 years of service, Junior Administrative Grade is provided.
After 13 years of service, Selection Grade (SP) is provided subject to

availability of vacancy and satisfactory service records.
After 14 years of service, Super Time Scale (D.I.G.) is provided subject to

After 18 years of service, Super Time Scale (I.G.) is provided subject to

After 26 years of service, Above Super Time Scale (A.D.G.P.) is provided

subject to availability of vacancy and satisfactory service records.
After 30 years of service, Above Super Time Scale (D.G.P.) is provided

subject to availability of vacancy and satisfactory service records.

PAY SCALE OF IPS OFFICERS- AS ON 01.07.2010
S. Rank Revised Pay Band Remarks

No + Grade Pay
1 Director General of Police Rs. 80000 (fixed) Applicable w.e.f. 27.9.2008
(Head of Police Force) Grade Pay: NIL
2 Director General of Police HAG+ Rs. 75000- The Govt. of India vide their
(Annual increment Notification No. G.S.R. No.
@3%)- 80000; 622(E) dt. 29.8.2008 had
notified the Central Civil
Grade Pay: NIL Services (Revised) Pay
Rules,2008 and these rules were
made applicable to the IPS
Officers w.e.f. 01.01.2006
3 Addl. Director General of Pay-band-4 Rs. -do-

Police 37400-79000
4 Inspector General of Police Pay-band-4 Rs. -do-

37400-67000;Plus
Grade Pay
Rs.10000
5 Dy. Inspector General of Pay-band-4 Rs. -do-

Police 37400-67000; Plus
Grade Pay Rs. 8900
6 Supdt. Of Police Pay-band-4 Rs. -do-

37400-67000; Plus
(Selection Grade)
Grade Pay Rs. 8700

Pay-band-3 Rs.
7 Junior Administrative Grade 15600-39100; Plus -do-
Grade Pay Rs. 7600
Pay-band-3 Rs.
8 Senior Time Scale 15600-39100; Plus -do-
Grade Pay Rs. 6600
Pay-band-3 Rs.
9 Junior Scale 15600-39100; Plus -do-
Grade Pay Rs. 5400

Mid Career Training
Further, as per IPS (Pay) Rules, 2007:
(i) A member of the service shall be appointed to the

Junior Administrative Grade only after he has
completed phase III mandatory Mid Career Training as
specified by the Central Government.
(ii) A member of the service shall be appointed to the II

Super Time Scale (IGP) Grade only after has
completed phase IV mandatory Mid Career Training as
prescribed by the Central Government.
(iii) No member of the service shall be eligible for drawing

increment after completion of 28 years of service
unless he completes the Phase V of the mandatory Mid
Career Training as prescribed by the Central
Government.

Compulsory Training
A Probationer (through UPSC Examination) has to undergo the following

trainings at:
- Lal Bahadur Shastri National Academy of Administration;

- Sardar Vallabhbhai Patel National Police Academy;
- Further training in the State to which he is posted for such period as
the Central Govt. may direct.
Every Probationer shall during the course of training appear at a final

examination to be conducted by SVP NPA, Hyderabad.
Types of Leaves
LTC / Ex-India/ Earned Leave / Maternity-Paternity Leave/ Special Leave/

Casual Leave/ Extra Ordinary Leave.
Service Books are maintained in the Pay-Fixation Branch of the CPO.
Subject-wise files are maintained in the Section and respective orders of all
promotions, postings and leaves etc. are sent to Pay Fixation Branch.

CONFIDENTIAL BRANCH
Introduction
This branch extends supplementary functions to Secret Section1. It deals

with the following subjects:
1. Maintenance of Annual Confidential Reports (ACRs) of all the IPS

officers (both direct & promotees)
2. Processing of complaints against IPS Officers
3. Handling of Medal Cases – PPMDS and PPMMS
(for distinguished services and meritorious services)
4. Processing of political complaints against officers.
5. Handling of departmental action matters in respect of IPS

officers
6. Complaints against officiating SPs (PPS Cadre)
7. Maintenance of ACRs of all the SPs of PPS Cadre
8. Handling of all criminal and CBI/Vigilance/Crime/Litigation cases

against IPS officers
Annual Confidential Reports/Performance Appraisal Reports
- ACRs of IPS Officers are maintained in a specific format as per

A.I.S.P.A.R Rules (All India Service Performance Rules), 2007;
- ACRs of PPS Officers are maintained as per PPR 13.17 (1)
- ACR dossiers are maintained separately for IPS Officers and are kept
with the senior officers as per the hierarchy.

- ACR Movement Register is being maintained in the branch, in which
the period and details of date of forwarding are maintained.
- ACR due dates:
- Below Super-time scale (ASPs-SPs) 1st April

- Super-time scale (DIG-IG) 1st May
st
- Above Super-time scale (ADGP-DGP) 1 June
ACR of D.G.P. is prepared by the Chief Secretary.
Complaints Maintenance
- Complaints are recorded in the following format:
Complaint No. Head Year Stage Status
Medals
Medal Cases are processed on the basis of ACR. All cases of pending
inquiries, cases, bad remarks and punishments are considered.
Criteria
Medal IPS Officers Non-IPS Officers
(No. of Years of service)
Meritorious 15 20
Distinguished 20 25
(There should be a minimum difference of 5 years in both the

categories of medals)

THE INDIAN POLICE SERVICE
In addition to the All India Services Rules, the following Rules & Regulations
are directly applicable to the officers of the Indian Police Service:
1 The Indian Police Service (Appointment by Competitive

Examination Regulations), 1955;
2 The Indian Police Service (Appointment by Promotion)

Regulations, 1955;
3 The Indian Police Service (Cadre) Rules, 1954;
4 The Indian Police Service (Pay) Rules, 2007;
5 The Indian Police Service (Probation) Rules, 1954;
6 The Indian Police Service (Probationers’ Final Examination)

Regulations, 1987;
7 The Indian Police Service (Recruitment) Rules, 1954;
8 The Indian Police Service (Regulation of Seniority) Rules, 1988;
9 The Indian Police Service (Special Allowance) Rules, 1977;
10 The Indian Police Service (Uniform) Rules, 1954

ALL INDIA SERVICES RULES & REGULATIONS:
APPLICABLE TO IPS OFFICERS
1. The All India Services (Leave) Rules, 1955

2. The All India Services (Special Disability Leave) Regulations,1957
3. The All India Services (Study Leave) Regulations 1960
4. The All India Services (Medical Attendance) Rules, 1954
5. The All India Services (Provident Fund) Rules, 1955
6. The All India Services(Compensatory Allowance) Rules, 1954
7. The All India Services (Travelling Allowance) Rules, 1954
8. The All India Services (Conduct) Rules, 1968
9. The All India Services (Discipline and Appeal) Rules,1969
10. The All India Services (Death-cum-Retirement Benefits) Rules,1958
11. The All India Services (Commutation of Pension) Reg., 1959
12. The All India Services (Conditions of Service-Residuary Matters)
Rules, 1960
13. The All India Services (Remittances into and Payments
from Provident and Family Pension Funds) Rules, 1958
14. The All India Services (Confidential Rolls) Rules, 1970
Since replaced by:
THE ALL INDIA SERVICE (PERFORMANCE APPRAISAL REPORT) RULES,

2007

15. The All India Services (Joint Cadre) Rules, 1972
16. The All India Services (Dearness Allowance) Rules, 1972
17. The Former Secretary of State Service Officer
(Conditions of Service) Act, 1972
18. The All India Services (Leave Travel Concession) Rules, 1975
19. The All India Services (House Rent Allowance) Rules, 1977
20. The All India Services(House Building Advance)Rules, 1978
21. The All India Services (Group Insurance) Rules, 1981
22. Miscellaneous Executive Instructions Concerning All India Services

EXECUTIVE SUMMARY: I.P.S
Service Rules and various provisions pertaining to IPS Officers are contained
in the above mentioned Rules and Regulation which form a part of All India
Services Manual. For better understanding of the functioning of IPS Cadre, a
gist of important matters is being provided in this Executive Summary.
Some important terms which are used in all Rules and Regulations are
explained as under:
Cadre Officer:
It means a member of the Indian Police Service
Member of the Indian Police means a person who, having been appointed to the police service
under the Crown in India, known as the Indian Police, continues on and after the
commencement of these rules, to serve under the Government of India, or a state
Cadre Post:
It means any of the posts specified [under item 1 of each Cadre in the
schedule to the Indian Police Service (fixation of Cadre Strength)
Regulations, 1955.]
The Government of India has held that a cadre post defined in the Rules means only the post
specified under item 1 of the cadre strength of each state. A non cadre post does not become
a Cadre simply, on being declared equivalent to a cadre post. It would become a Cadre post
only after it has been included in and specified as such under item 1 of Cadre strength of each
State as shown in the schedules to the IPS (Fixation of Cadre Strength) Regulations, 1955.[
G.I. M.H.A. letter No. 14/51/65-AIS III dated 21-2-1966].
Direct Recruit:
It means a person appointed to the Indian Police Service in accordance with

Rule 7 of the Indian Police Service (Recruitment) Rules, 1954

Exempted Probationer:
It means a person, who, on being allocated to the Service, has expressed his
intention to appear at the next examination as defined in the IPS
(Appointment by Competitive Examination) Regulations 1955, and has been
permitted to abstain from probationary training in order to so appear.
Promoted Officer:
It means an officer appointed to the Indian Police Service by promotion from

a State Police Service in accordance with Rule 9 of the Indian Police Service
(Recruitment) Rules, 1954.
State:
It means [a State specified in the First Schedule to the constitution and

includes a Union Territory]
State Government:
State has also been defined as:
(viii) in relation to a State in respect of which a separate cadre of the

Service exists, the Government of such State;
(ix) in relation to a group of States in respect of which a Joint Cadre of
the Service is constituted the Joint Cadre Authority; and
(x) in relation to a group of Union Territories in respect of which a Joint
Cadre of Service is constituted, the Central Government.
State Police Service: (for the State)
It means, the Principal Police Service of a State, a member of which normally

holds charge of a sub-division of a district for purposes of Police
Administration and includes any other duly constituted police service
functioning in a State which is declared by the State Government to be
equivalent thereto.

1. METHOD OF RECRUITMENT IN I.P.S.
a) The methods for recruitment are:
[laid down in Rule 4 of the IPS (Recruitment) Rules, 1954]
- by a competitive examination;
- by promotion of substantive members of a State Police Service.
b) The method(s) shall be decided by the Central Government in

consultation with the Commission and the State Government
concerned.
c) The number of persons to be recruited by each method shall be

determined on each occasion by the Central Government in
consultation with the State Government concerned.
d) The initial appointments of persons recruited to the Service by a

competitive examination shall be in the junior time-scale of pay. And
in case of promotion of a State Police Service, it shall be senior scale
of pay.
e) As per Rule 7, the Competitive Examination shall be conducted by

the Union Public Service Commission (UPSC).
The number of persons recruited by way of promotion of a State Police

Service, shall not, at any time, exceed 33-1/3 % of the number of senior
posts under the State Government, Central Deputation Reserve, State
Deputation Reserve and the Training reserve in relation to that State, in the
Schedule to IPS (fixation of Cadre Strength) Regulations, 1955. (Fractions
are to be ignored)

2. APPOINTMENT BY COMPETITIVE EXAMINATION
Conditions: [Rule 4 to The IPS (Appointment by Competitive

Examination) Regulations, 1955]
a) he must be a citizen of India;
b) he must belong to such categories of persons as may, from time to

time, be notified by the Central Government;
c) he must have attained the age of 21 years and not attained the age
of 30 on the first day of August of the year in which examination is
held;
d) he must hold a degree of any University…….. or possess a

qualification which has been recognized by the Central Government;
e) candidates who are otherwise qualified but have taken degrees from
Foreign Universities, which are not approved by the Central
Government, may also be admitted to the examination at the
discretion of the Commission;
f) As per rule iii-a, three attempts at the examination are allowed.
List of Successful Candidates:
The commission forwards to the Central Government, a list arranged in

order of merit of the candidates who have qualified such standards as
determined by the Commission.
The reserved vacancies shall be considered for appointment in the order

in which their names appear in the list.
If sufficient reserve candidates are not available for filling the vacancies,
the vacancies shall be treated as backlog vacancies and carried forward
to the subsequent examination until they are filled.
Disqualifications:
a) Rule 10 provides for disqualification for appointment on grounds of

plural marriage;
b) Rule 12 provides for disqualification for appointment on medical

grounds.

3. APPOINTMENT BY PROMOTION
1. There shall be a constituted committee for a State Cadre or a Joint

Cadre for making the selections.
2. As per the Schedule to the IPS (Appointment by Promotion)

Regulations, 1955, the following members constitute the
Committee for Punjab:
a. Chief Secretary – Punjab;

b. Principal Secretary- Department of Home & Justice;
c. Director General of Police;
d. Two nominees of the Government of India not below the
rank of a Joint Secretary;
The Chairman or the member of the Commission shall preside at all

meetings of the Committee in which he is present.
3. The persons who have attained the age of 54 shall not be eligible
for promotion to IPS.
4. The number of members of the PPS to be included in the list shall

be determined by the Central Government in consultation with the
Punjab Govt. and shall not exceed the number of substantive
vacancies as on the first day of January of the year in which the
meeting is held for deciding the posts available for them under Rule
9 of the recruitment rules. (33-1/3%).
5. The Committee shall consider the inclusion in the said list, the
cases of members of PPS in the order of seniority in PPS, of a
number, which is equal to 3 times the number referred to in para 4
above.
6. It has also been provided that the Committee shall not consider the
case of a member of PPS, unless on the 1st day of January, in which
it meets, he is in substantive post in PPS and has completed not
less than 8 years of continuous service (whether officiating or

substantive) in the post of DSP or in any other post declared
equivalent by Punjab Government.
7. The committee will also not consider the case of such member of
PPS who had been included in an earlier list and
o had expressed his unwillingness for appointment to the Service

under Regulation 9;
o was not appointed to the Service by the Central Govt. under

Regulation 9(a).
8. The selection committee classifies the eligible officers as

‘Outstanding’, ‘Very Good’, ‘Good’ or ‘Un-fit’ as the case may be.
9. The name of any officer so included in the list shall be treated as

provisional if the Punjab Govt. withholds the integrity certificate in
respect of such an officer or if any proceedings are pending against
such officer or anything adverse against such officer has come to
the notice of the Punjab Govt.
10. The Chief Secretary, Punjab has to record the following certificate in
case of the eligible candidates:
“The State Government certifies the integrity of Sh._____ with

reference to the entries in his Annual Confidential Report”
11.Services in the equivalent posts are not taken into account for
determining the eligibility of PPS Officers for inclusion in the Select
List.
So the police officers need not be sent to the equivalent posts in

the non police departments, which cannot be declared as
equivalent to the principal police service of the state.
12. The Punjab Government forwards the copy of the list to the
Central Govt. which further sends with its observations on the
recommendations of the Committee to the UPSC.

13. The List as finally approved by UPSC remains in force till the 31st
day of December of the year in which the meeting of the selection
committee was held or up to 60 days from the date of approval of
the select list by the Commission finally approved under sub-
regulation (2), whichever is later.
14. It needs to mentioned, that no employee has a right to promotion

but has a right to be considered for promotion according to rules.
Therefore, unless a PPS Officer is brought on the Select List and
appointed to a cadre post in accordance with the rules, he does
not acquire right to year of allotment.
15. The appointments to the State Cadre shall be made from the
select list, in the order on the select list by the Central Govt.
16. The Central Govt. has a set pro-forma to be submitted for the
promoted officers for consideration of their names in the select
list.

4. CADRE RULES
1. A separate cadre is constituted for each state or a joint cadre or a

group of states under the IPS (Cadre) Rules, 1954;
2. The strength and composition of state cadre is determined by the

Central Govt. in consultation with the state govt. and is generally
reviewed after every 5 years.
3. The allocation of cadre officer to the various cadres is made by the

Central Govt. in consultation with the State Govt. The Central Govt.
may transfer a Cadre Officer from one cadre to another with the
concurrence of the state govt.
While allocating cadres, the recommendations of the State Re-

organization Commission, that at least 50% of the new entrants in
any State Cadres should be from outside the State concerned, are
to be considered.
4. A Cadre Officer in the state may be sent on deputation to the
Centre or any other state or any company,(which is substantially
owned or controlled by the Central Govt. or by another State Govt.)
or to a Municipal Corporation or a local body or to an international
organization by the Central Government in consultation with the
State Govt.
5. In normal circumstances, every cadre post shall be filled by cadre

officers. A Cadre Officer shall not hold an ex-cadre post in excess of
the number specified for the concerned state under Item 5 of the
Schedule to the IPS (Fixation of Cadre Strength) Regulations, 1955.
However, the State Govt. with the prior approval of the Central
Govt. may appoint a cadre officer to hold an ex-cadre post in
excess of the number specified in Item 5.
6. Temporary appointment of Non Cadre Officer to Cadre Posts:
A Cadre Post in the State may be filled in by a person who is

not a cadre officer provided:
there is no suitable Cadre officer available for filling the

vacancy;

the vacancy is not likely to last for more than 3 months;
however, if the vacancy is likely to exceed a period of 3

months, the State Government shall obtain the prior
approval of the Central Government;
in case of such appointments which are likely to be more

than 6 months, the Central Govt. will report the matter to
UPSC for suitable directions;
7. The state cannot keep vacant or hold in abeyance any cadre post
for periods exceeding six months without the approval of the
Central Government.
8. The State Govt. may for the purpose of facilitating leave

arrangements or for making temporary arrangements, direct that
any two cadre posts may be held simultaneously by one single
cadre officer, for a period not exceeding 6 months. (Maximum up to
12 months with the prior approval of the Central Govt.)
9. As per proviso to rule 7(b) of the IPS (Cadre) Rules, 1954, for the
purpose of filling leave vacancies or for making temporary
arrangements, for a period not exceeding three months, the state
Government may delegate to Heads of Departments, its powers of
making appointments to cadre posts. Accordingly, the State Govt.
vide letter No. 1/260/2000-3H(1)/68 dt. 09.01.01 has delegated
the powers to the Director General of Police, Punjab for purpose of
filling leave vacancies and for making temporary arrangement for a
period not exceeding three months.

Fixation of Cadre Strength
The strength and composition of the cadre of the IPS posts for the states is
specified in the Schedule given in the Indian Police Service (Fixation of Cadre
Strength) Regulations, 1955. The schedule is amended from time to time by
the Central Govt.
(Ministry of Personnel, Public Grievances & Pensions: - Department of Personnel &

Training)
It defines the
1. Senior posts under the Punjab Government;

2. Central Deputation Reserve @40% of Item 1;
3. State Deputation Reserve not exceeding 25% of item 1 above;
4. Training Reserve not exceeding 3.5% of Item 1 above;
5. Leave Reserve and Junior Posts Reserve not exceeding 16.5% of
item 1 above
6. Posts to be filled by promotion under Rule 9 of the IPS
(Recruitment) Rules, 1954 not exceeding 33-1/3% of Item 1,2,3
& 4 above
7. Posts to be filled by Direct Recruitment
(Items 1+2+3+4+5-6)
The Punjab State has as on date Total Authorized Strength of 172 IPS
Officers as per the Notification dated 30.3.2010. Prior to it the Authorized
Strength of Punjab Cadre of IPS was 144.
Complete Text of the latest Notification dated 30.03.2010 is as under:

(To be published in the Extraordinary Gazette of India Part II Section 3(i) dated : 30-03-10)
No. 11052/11/2010-AIS-II-A
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
************
New Delhi, the 30 March, 2010
NOTIFICATION
G.S.R. No. 245 (E) In exercise of the powers conferred by sub-section (1) of Section
3 of the All India Services Act, 1951 (61 of 1951) read with sub-rules (1) and (2) of Rule 4 of
the Indian Police Service (Cadre) Rules, 1954, The Central Government, in consultation
with the Government of Punjab hereby makes the following regulations further to amend
the Indian Police Service (Fixation of Cadre Strength) Regulations, 1955 namely :-
1. (i) These regulations may be called the Indian Police Service (Fixation of Cadre
Strength) Tenth Amendment Regulations, 2010.
(ii) They shall come into force on the date of their publication in the Official Gazette.
2. In the Schedule to the Indian Police Service (Fixation of Cadre Strength)

Regulation, 1955, under the heading “Punjab” for the entries occurring there
under, the following shall be substituted namely:-
PUNJAB
I Senior Duty Posts under the State Government 94

Director General of Police, Punjab 1
Director General of Police-Punjab Home Guards and Civil Defence, 1
Chandigarh
Additional Director General of Police–Administration, Punjab, Chg. 1
Additional Director General of Police–Security, Punjab, Chandigarh 1

Additional Director General of Police–Intelligence, Punjab, Chandigarh 1
Additional Director General of Police–Training-cum-Director MRS 1
PPA, Phillaur
Additional Director General of Police–Armed Battalions, Jalandhar 1
Additional Director General of Police–Crime, Punjab 1
Additional Director General of Police–Law & Order, Punjab, Chg. 1
Inspector General of Police–HRD-cum-Community Policing, Punjab, 1
Chandigarh.
Inspector General of Police–Information Technology and 1
Telecommunications, Punjab, Chandigarh
Inspector General of Police–IRB, Punjab, Patiala 1
Inspector General of Police–Zonal-I, Punjab, Patiala 1
Inspector General of Police–Zonal-II, Punjab, Jalandhar 1
Inspector General of Police–GRP, Punjab, Patiala 1
Inspector General of Police–Commando, Pb., Bahadurgarh, Patiala 1
Inspector General of Police–PAP, Jalandhar Cantt. 1
Inspector General of Police–Crime, Punjab, Chandigarh 1
Inspector General of Police–Headquarters, Punjab, Chandigarh 1
Inspector General of Police–Provisioning and Modernization, Punjab, 1
Chandigarh
Inspector General of Police–Border, Amritsar 1
Inspector General of Police–Intelligence, Punjab, Chandigarh 1
Inspector General of Police–Human Rights, Punjab, Chandigarh 1
Inspector General of Police–Traffic, Punjab, Chandigarh 1
Inspector General of Police–Security, Punjab, Chandigarh 1
Inspector General of Police–E.O.W., Punjab, Chandigarh 1
Inspector General of Police–Ferozepur Zone, Ferozepur 1
Inspector General of Police–Special Narcotic Cell, Punjab, Chandigarh 1
Deputy Inspector General of Police–Crime, Punjab, Chandigarh 1
Deputy Inspector General of Police–Range-Jalandhar, Ferozepur, 6
Patiala, Amritsar, Ludhiana and Faridkot
Deputy Inspector General of Police-Administration, Chandigarh 1
Deputy Inspector General of Police-Administration, CDO, Bahadurgarh 1
Deputy Inspector General of Police, Counter Intelligence, Punjab, Chg. 1
Deputy Inspector General of Police-Intelligence, Punjab, Chandigarh 1
Deputy Inspector General of Police-Administration, IRB, Patiala 1
Deputy Inspector General of Police-Administration, PAP, Jalandhar 1
Deputy Inspector General of Police-Provisioning and Modernization 1

Deputy Inspector General of Police-Security, Punjab, Chandigarh 1
Deputy Inspector General of Police-Information Technology and 1
Deputy Inspector General of Police-CM Security, Punjab, Chandigarh 1
Deputy Inspector General of Police-Legal Affairs, CPO, Punjab, 1
Chandigarh
Deputy Inspector General of Police-Intelligence-II & STF, Punjab, 1
Chandigarh
Deputy Inspector General of Police cum Jt. Director, MRSPPA, Phillaur 1
Superintendent of Police-Jalandhar 1
Superintendent of Police-City, Jalandhar 1
Senior Superintendent of Police/Superintendent of Police-Amritsar 1
Senior Superintendent of Police/Superintendent of Police-Majitha 1
Superintendent of Police-City, Amritsar 1
Senior Superintendent of Police/Superintendent of Police-Bhatinda 1
Superintendent of Police-City Bhatinda 1
Senior Superintendent of Police/Superintendent of Police-Gurdaspur 1
Senior Superintendent of Police/ Superintendent of Police-Patiala 1
Senior Superintendent of Police/Superintendent of Police-Ludhiana 1
Senior Superintendent of Police/Superintendent of Police-Jagraon 1
Superintendent of Police-City, Ludhiana 1
Senior Superintendent of Police/Superintendent of Police-Sangrur 1
Senior Superintendent of Police/Superintendent of Police-Ferozepur 1
Senior Superintendent of Police/Superintendent of Police-Faridkot 1
Senior Superintendent of Police/Superintendent of Police-Kapurthala 1
Senior Superintendent of Police/Superintendent of Police-Ropar 1
Senior Superintendent of Police/Superintendent of Police-Hoshiarpur 1
Senior Superintendent of Police/Superintendent of Police-Tarn Taran 1
Senior Superintendent of Police/Superintendent of Police-Batala 1
Senior Superintendent of Police/Superintendent of Police-Khanna 1
Senior Superintendent of Police/Superintendent of Police-NawanShehar 1
Superintendent of Police-Muktsar 1
Senior Superintendent of Police/Superintendent of Police-Moga 1
Senior Superintendent of Police/Superintendent of Police-Mansa 1
Senior Superintendent of Police/Superintendent of Police-Barnala 1
Senior Superintendent of Police/Superintendent of Police-Fatehgarh 1
Sahib
Senior Superintendent of Police/Superintendent of Police-S.A.S. Nagar 1

Assistant Inspector General-Investigation Crime, Punjab, Chandigarh 1
Assistant Inspector General-Special Branch-I, Intelligence, Punjab, 1
Chandigarh
Superintendent of Police-CID, Amritsar 1
Commandants – PAP Bns. (7th, 27th, 36th, 75th, 80th, 82nd) 6
Commandants – IRB (1st, 2nd) 2
Deputy Director-Indoor-MRS, Punjab Police Academy, Phillaur 1
AIGP, Provisioning, CPO, Punjab, Chandigarh 1
Astt. Inspector General of Police, Personnel-I, CPO, Punjab, Chg. 1
Commandants- 7th IRB, Kapurthala 1
Asstt. Inspector General of Police/Information Technology, Punjab, 1
Chandigarh
Comdtt., 4th, CDO Bn., S.A.S. Nagar 1
SP-Anti-Smuggling, CID, ASR 1
1. Senior Duty Posts under the State Government 94

2. Central Deputation Reserve not exceeding 40% of Item 1 above 37
3. State Deputation Reserve not exceeding 25% of Item 1 above 23
4. Training Reserve not exceeding 3.5% of Item 1 above 03
5. Leave Reserve and Junior Posts Reserve not exceeding 16.5 % of item 1 15
above
6. Posts to be filled by promotion under Rule 9 of the Indian Police 52
Service (Recruitment) Rules, 1954, not exceeding 33 1/3% of Item 1, 2,
3 & 4 above
7. Posts to be filled up by Direct Recruitment (Items 1+2+3+4+5-6) 120
Total Authorized Strength 172
(ROLI SINGH)
DIRECTOR (SERVICES)
Note 1 :- Prior to the issue of this notification, the Total Authorized Strength of
PUNJAB Cadre of IPS was 144.
Note 2 :- The Principal Regulations were published in the Gazette of India vide SRO
No. 3350, dated 22-10-1955. Subsequently, they were amended in respect of
the Punjab Cadre of Indian Police Service vide following G.S.R. numbers &
dates :-

S.No. GSR No. Date
1. 1016 22-09-1973
2. 438E 03-07-1976
3. 601E 25-10-1980
4. 169 13-03-1982
5. 833 04-10-1986
6. 510 18-08-1990
7. 411 19-09-1992
8. 386 31-07-1993
9. 387 31-07-1993
10. 320E 31-03-1995
11. 176 15-04-1995
12. 740E 31-12-1997
13. 216E 24-04-1998
14. 432 13-12-2003
15. 192E 24-03-2009
(ROLI SINGH)
DIRECTOR (SERVICES)
The Manager
Government of India Press,
Mayapuri, Ring Road
No. 11052/11/2010-AIS-II (A&B)
New Delhi, the 30th March, 2010

A copy is forwarded for information to :
1. The Chief Secretary to the Government of PUNJAB, Chandigarh (With 10

spare copies).
2. The Chief Secretaries to the Governments of all States (Except Punjab).
3. The Director General of Police, PUNJAB, Chandigarh, (10 spare copies).

4. The Comptroller and Auditor General of India, New Delhi (With 3 spare
copies).
5. The Secretary, Union Public Service Commission, New Delhi (With 10 spare
copies).
6. All the Accountant Generals.
7. Director, Lal Bahadur Shashtri National Academy of Administration,

Mussorie.
8. Director , SVP National Police Academy, Hyderabad.
9. Director, Audit, Central Revenues, New Delhi.
10. The Lok Sabha Sectt. (Committee Branch), New Delhi.
11. The Rajya Sabha Sectt. (Committee Branch), New Delhi.
12. The Ministry of Home Affairs (IPS-I Section), New Delhi (With 10 spare
copies)
13. The Ministry of Home Affairs (UTS Section), New Delhi.
(ROLI SINGH)
DIRECTOR (SERVICES)
Internal Distribution
Desk Officer (AIS-I)/AIS-III/RO (CM) with 5 spare copies

(25 spare copies)

PROBATION PERIOD
The rules for the probation for IPS Officers are provided in The Indian Police
Service (Probation) Rules, 1954.
Probation Period for IPS Officers, who are recruited through UPSC
Examination, has been fixed for 2 Years.
Probation Period for PPS Officers, who get promoted to IPS by the IPS
(Appointment by Promotion) Regulations 1955 has been fixed for 1 Year.
The Punjab Govt. is required to forward the Assessment Report in respect of

PPS officers as soon as the period of probation is over and in any case not
later than 6 weeks after the last day of probationary period.
It needs to be mentioned that if a State Police officer has officiated in an IPS

Cadre post prior to his appointment to the Service and the officiation has
been duly approved by the Central Govt. under Rule 9 of the IPS (Cadre)
Rules, 1954, the State Govt. concerned can make suitable recommendations
for taking into account the approved cadre officiation of the officer towards
the period of 1 Year probation.
The probationer after successfully completing his period of probation to the

satisfaction of the Central Government, will be confirmed in the service at the
end of probation period. Reports on the work of probationers are to be made
in the form of Assessment Report appointed to the IPS (Probation) Rules,
1954, as distinct from the usual Confidential Reports.
A Probationer (through UPSC Examination) has to sign an Agreement in the

form specified in the Schedule. He has to undergo the following trainings at:
- Lal Bahadur Shastri National Academy of Administration

- Sardar Vallabhbhai Patel National Police Academy
- further training in the State to which he is posted for such period as
the Central Govt. may direct.
A PPS probationer, who has not attained the age of 52 years on appointment
to the service, and who has not already undergone the training prescribed
under Regulation 7(5) of the IPS (Appointment by Promotion) Regulation,
1955 before such appointment, has to compulsorily undergo training in the
Sardar Vallabbhai Patel National Police Academy, Hyderabad, the state
training institution and other established training institutions. The induction
training course at SVPNPA is compulsory for promote IPS Officers before
confirmation to IPS.

Every Probationer shall during the course of training appear at a final
examination to be conducted by SVPNPA, Hyderabad.
Seniority List
The List of seniority for probationers is arranged in order of merit, which shall
be determined in accordance with the aggregate marks obtained at the
competitive exam, in respect of record in Lal Bahadur Shastri National
Academy of Administration and the SVPNPA, Hyderabad and at the final
examination.
FINAL EXAMINATION
The Indian Police Service (Probationers’ Final Examination) Regulations, 1987

prescribe the detailed syllabus in two parts: Part I- Indoor Works and Part II-
Outdoor Works in Regulation 5. (see Schedule I)
In addition, Qualifying Tests as per Regulation 6 have to be cleared by the

probationers which include:
- A Regional Language as per the Cadre allotment; (Gurmukhi)

- Hindi
- Map Reading & Plan Drawing
- First Aid and Ambulance Drill
- Wireless Communication
- Motor Mechanics
- Driving
Every probationer shall, at or about the end of the period of training in the
Sardar Vallabhbhai Patel National Police Academy appear at a final
examination to be conducted by the Director in the manner laid down in
these regulations.

SENIORITY FOR IPS OFFICERS
The seniority for IPS Officers is governed by the Indian Police Service
(Regulation of Seniority) Rules, 1988
Assignment of year of allotment
Every officer shall be assigned a year of allotment in accordance with the

provisions given in the Rules.
1) The year of allotment of direct recruit officer appointed to the service

shall be the year following the year in which the competitive
examination was held;
2) The year of allotment of a promote officer shall be determined with

reference to the year in which the meeting of the Committee to make
selection, to prepare the Select List on the basis of which he was
appointed to the Service, was held and with regard to the continuous
service rendered by him in the PPS not below the rank of DSP or
equivalent, up to 31st December of the year immediately before the
year in which the meeting of the Committee to make selection was
held to prepare the Select List on the basis of which he was appointed
to the service in the following manner:
a) for the service rendered by him up to 21 years , he shall be

given a weightage of 1 year for every completed 3 years of
service, subject to a minimum of 4 years;
b) he shall also be given a weightage of 1 year for every

completed 2 years of service beyond the period of 20 years,
referred to in sub-clause (a) subject to a maximum of 3 years.
Provided that, he shall not be assigned a year of allotment earlier than

the year of allotment assigned to an officer senior to him in that select
list or appointed to the service on the basis of an earlier Select List.
Inter-se Seniority of the Officers
The inter-se seniority of the officers who are assigned the same year
of allotment and the inter-se seniority in each category of service,
shall be determined in the following manner:

a) Direct recruit officers shall be ranked inter-se in the order of merit
as determined in accordance with Rule 10 of the IPS(Probation)
Rules, 1954;
b) Promotee officers shall be ranked inter-se in the order of their

dates of appointment to the service.
Gradation List
A gradation list shall be prepared every year for each State Cadre
consisting of all officers borne on that Cadre arranged in order of
seniority.
Fixation of the seniority of officers transferred to another Cadre
- If a direct recruit is transferred from one cadre to another in public

interest, his year of allotment shall remain unchanged and his inter-se
position among the Direct recruits having the same year of allotment
in the cadre to which he is transferred shall remain the same.
- If a promotee officer is transferred from one cadre to another in public

interest, his year of allotment shall remain unchanged and shall be
ranked inter-se with the promotee officers having the same year of
allotment in the cadre to which he is transferred with reference to the
date on the basis of which he was assigned the year of allotment
under these rules.

Govt. of India Guidelines on promotion, formation of DPC their functioning &
general principles of promotion of IPS Officers (As Amended up to
20.7.2010)
No. 45020 /11 /97 –IPS –II

Ministry of Home Affairs / Grih Mantralaya
Government of India / Bharat Sarkar
New Delhi, Dated 15th January, 1999
To
The Chief Secretaries of all States
Subject: Indian Police Service – Promotion to Senior Scale,

Junior Administrative Grade, Selection Grade.
Super Time Scale and above super Time Scales-
Guidelines regarding
Sir,
I am writing this to invite your attention to guidelines on the above subject

circulated vide this Ministry’s Letter No. 16011/39/89- IPS-II, dated 28.4.1988,
16011/1/89-IPS-II dated 04.09.1989 and 16011/61/90- IPS-II dated 28.12.1990.
Taking into consideration of certain difficulties brought to the notice of this Ministry
from different quarters from time to time and the encaderment of post of Additional
Director General of Police in the police hierarchy, Government have decided to
modify the existing guidelines and have consolidate them in one place for the sake of
reference. Further, in order to ensure uniformity of procedure in the matter of
promotion, formation of DPC and their functioning etc., general principles of
promotion are also being suggested for guidance.
2. In order to ensure uniformity of procedure in the matter of appointment and

promotion to various grades in the Indian Police Service in all the State Cares in the
country, it would be desirable to adhere to the revised guidelines and follow and
impose stricter standards of selection as envisaged in the revised guidelines.
3. A copy of the revised guidelines is sent herewith which may please be

acknowledged.
Yours faithfully,
Sd/-
(O.P.ARYA)
Joint Secretary (Police)

Copy to:
1. Department of Personnel & Training (All India Service Division) with reference
to their letter No. 20011/4/92-AIS(II) dated 12.01.1999.
2. Joint Secretary (UT)
3. Guard File

PRINCIPLES REGARDING PROMOTION OF MEMBER OF IPS
IN THE STATE CADRE
(As amended up-to 20.7.2010)
I. PROMOTION TO SENIOR TIME SCALE
Director General and Inspector General of Police and where no cadre

post of DG exists, the Addl. DG of Police may evaluate the
performance of those members of the service who have completed 4
years of service, for deciding their suitability for promotion to Senior
Time Scale posts keeping in view the provisions of rule 6A of IPS
(Recruitment) Rules, 1954 and make suitable recommendations to the
State Government. This Scale shall be available from or after the 1st
January of the relevant year and subject to availability of vacancies in
this grade.
II. PROMOTION TO THE JUNIOR ADMINISTRATIVE GRADE
This grade is nonfunctional and shall be admissible without any

screening to all the officers working in the Senior Time Scale who have
completed 9 years of service, from 1st January of the relevant years
#[except in case where any disciplinary criminal proceedings are
pending against any individual person]
III. PROMOTION TO THE SELECTION GRADE
A Committee consisting of the Chief Secretary, The Secretary-in-

charge of the Police Department and the Director General and
Inspector General of Police (Addl. Director General of Police where
there is no cadre post of DG) may screen the cases of those officers in
the Junior Administrative Grade, who have completed 13 years of
________________________________________________________
# inserted vide Government of India Letter No.45020/11/97-IPS-II dated 12.5.2000

service, for promotion to the Selection Grade as per the provisions of
the IPS (Pay) Rules, 1954. On the basis of merit with due regard to
seniority. Selection grade will be available from or after 1st January of
the relevant year subject to the availability of vacancies in the said
grade.
IV. PROMOTION TO SUPER- TIME SCALE AND THE ABOVE SUPER

TIME SCALE POSTS.
(A) Composition of the screening Committees
(i) for Super Time Scale posts:
The Screening Committee for this purpose (for promotion to the

grades DIG and IG) would be the same, as the one constituted for
Screening of officers for promotion in the Selection Grade. Committee
for the Union Territories Cadre would comprise the Union Home
Secretary as Chairman with Additional Secretary or the Joint Secretary
in the Ministry of Home Affairs who is in-charge of UT Police Cadre and
Commissioner of Police, Delhi as members.
(ii) for the Above Super Time Scale posts:
The Screening Committee for promotion of an officer to the grade of

Director General as well as Addl. Director General of Police and/or
equivalent post, would consist of (i) Chief Secretary (ii) one non-IPS
officer of the rank of Chief Secretary and working in the State
Government, (iii) Director General of Police and (iv) an additional
member in case there is a senior officer available who is holding
independent charge of Home Secretary and is in the rank of Addl.
Chief Secretary or Chief Secretary (with rank not less than that of
Additional Secretary to Government of India.)

(B) Zone of Consideration (*)
The zone of consideration of officers for promotion to various grades,

would be as follows, depending upon the availability of posts:
1. For promotion to the Grade of Officers who have completed 14 years

DIG of service
2. For promotion in the Grade of Officers who have put in 18 years of

IGP service
3. For promotion in the Grade of Officers who have put in 25 years of

Additional DGP service.
4. For promotion to the Grade of Officers who have put in 30 years of

DGP service.
(C) Method of Selection
i) Selection hold be based on merit with due regard to seniority as

provided in sub-rule 2A of Rule (3) of the Indian Police Service (Pay)
Rules, 1954.
ii) Suitability of officers to hold posts of and above the Selection Grade
may be adjudged by evaluating their character roll record as a whole
and general assessment of their work.
iii) An officer who has not been included in the panel other than DG in the
first instance should be eligible for reconsideration after earning two
more annual confidential reports. For DG level, reconsideration could
be after earning at least one more ACR.
iv) Special review may be done in cases where adverse remarks in an

officer's annual confidential reports are expunged subsequently as a
result of his representation/memorial.
___________________________________________________________
(*) Amended vide Ministry of Home Affairs’ letter no. 45020/5/2010-IPS II dated
19.7.2010. No. of Years of Service for promotion to the grade of ADGP revised to 25
years from 26 years.

(D) Period of validity of the panel
i) A fresh panel should be prepared as soon as all the officers in the

earlier panel have been provided for. Empanelment of officers shall be
considered batch-wise. Care shall be taken to ensure that officers are
suggested / considered for appointment to various grades in the order
of their inter-se position in the panel. The record of the officers, who
have been impaneled for promotion but are yet to be promoted
despite a lapse of 2 years, may be screened to see if in the last two
years, there had been any deterioration in their standard as would
warrant their delisting from the panel.
ii) If a vigilance or departmental inquiry has been started against an

officer on the panel after a preliminary inquiry establishing charges
prima-facie, the said officer shall not be promoted, pending the result
of inquiry.
General Principles for promotion would be as given in Annexure.
(E) $[Promotions to these grades may be made at any time during the
year of their eligibility].
Sd/-
(JAGBIR SINGH)
Section Officer
$ inserted vide Government of India Letter No.45020/11/97-IPS-II dated 12.5.2000.

ANNEXURE
GENERAL PRINCIPLES REGARDING MODE OF SELECTION ETC. FOR

PROMOTION AND FUNCTIONS OF SCREENING COMMITTEES ETC.
1 FUNCTIONS OF 1.1 It should be ensured while making

SCREENING promotions that suitability of
COMMITTEES candidates for promotion is considered
in an objective and impartial manner.
For this purpose Screening Committees
(hereafter referred to as
Committees)should be formed for
different grades whenever an occasion
arises for making promotions /
confirmations etc. The committees
constituted shall adjudge the suitability
of officers for :-
(a) Promotions of officer in various

grades;
(b) Confirmation ; and
(c) Assessment of the work and
conduct of probationers for the
purpose of determining the suitability
for retention in Service or their
discharge from Service or extending
their probation.
2 FREQUENCY AT WHICH 2.1 Meeting of the Committees should be

COMMITTEES SHOULD convened at regular intervals to draw
MEET panels for filling up the vacancies
arising during the course of a year. For
this purpose, it is essential for the
concerned appointing authorities to
initiate action to fill up the existing as
well as anticipated vacancies well in
advance of the expiry of the previous
panel by collecting relevant documents
like ACRs., Integrity Certificates,
Seniority List etc. for placing before
the Committees. Meetings of the
Committees could be convened every
year and if necessary, on a fixed date,
e.g. 1st of May or June. All the cadres
should lay down a time schedule for
holding the Committee meetings and
the same should be monitored by
making one of their officers responsible

for keeping a watch to ensure that
they are held regularly. Holding of
these meetings need not be delayed or
postponed on one or the other
administrative ground or on the ground
that the necessary material for
placement before the Committees is
not ready. The requirement of
convening regular meetings of the
Committee should be dispensed with
only after a certificate has been issued
by the appointing authority that there
are no vacancies to be filled by
promotion or no officers are due for
promotion/ confirmation during the
year in question.
3 DETERMINATION OF 3.1 It is essential that the number of

VACANCIES vacancies in respect of which a panel is
to be prepared should be estimated as
accurately as possible for this purpose,
the vacancies to be taken into account
should be the clear vacancies arising in
a grade due to death, retirement,
resignation, promotions and
deputation. As regards vacancies
arising out of deputation only those
cases of deputation for periods
exceeding one year * should be
taken into account taking due note of
the number of deputation likely to
return to the cadre. Purely short term
vacancies created as a result of the
officers proceeding on leave, training
or on deputation for a short term
period etc. should not be taken into
account for the purpose of preparation
of a panel. In cases where there has
been delay in holding the Committee
meetings for a year or more, vacancies
should be indicated year wise
separately.
* changed to one year from 3 years

vide Government of India Letter No.
45020/11/97-IPS-II dated 12.5.2000

4 PAPERS TO BE PUT UP 4.1 The proposals should be completed
FOR CONSIDERATION and submitted to the Committee well
BY COMMITTEES in time. No proposal for holding a
Committee should be sent until and
unless at least 90% of the ACRs (up to
date and complete) are available.
Every effort should be made to keep
the ACR dossiers, up to date lest this
aspect is advanced as the reason for
not holding the Committee meetings in
time. The officer referred in para 2
should also be responsible for
monitoring the completion of the ACR
dossiers.
4.2 The ACR folder should be checked to

verify whether the ACRs for individual
years are available. If the ACR for a
particular year is not available and for
valid/justifiable reasons, it cannot be
made available, a certificate should be
recorded to that effect and placed in
the folder.
4.3 The integrity certificate on the lines

indicated below should be furnished to
the Committees constituted to consider
cases for promotion or confirmation.
"The records of service of the

following officers who are to be
considered for promotion /
confirmation in the grade have been
carefully scrutinized and it is certified
that there is no doubt about their
integrity."
If there are names of persons in

the list of eligible candidates, whose
integrity has been held in doubt at one
stage or the other the list shall
carefully be recorded by the officer in
charge of the Personnel Department
and brought to the notice of the
Committee. It should be ensured that
the information thus furnished is
factually correct and complete in all
respects. Cases where incorrect
information has been furnished should
be investigated and suitable action
taken against the person responsible
for it.

5 CONSIDERATION 5.1 The names of officers who are on
OF OFFICERS ON deputation should also be included in
DEPUTATION the list submitted to the Committee for
consideration in case they come within
the zone of consideration and fulfill the
prescribed eligibility conditions.
Similarly, the names of the officers on
deputation should also be included in
the list of names to be considered for
confirmation in case they are eligible
and come within the range of seniority.
In cases where a certain number of
years of service to be put in the lower
grade is prescribed as a condition for
becoming eligible for consideration for
promotion to the higher grade and/or
for confirmation, the period of service
rendered by an officer on deputation
should be treated as comparable
service in his cadre for the purposes of
promotion as well as confirmation. This
is subject to the condition that the
deputation is with the approval of
competent authority and it is certified
that but for deputation, the officer
would have continued to be in the
relevant grade in his cadre. The same
would apply in cases of officers who
are on study leave or training under
the various training schemes which are
treated as duty for all purposes.
6 PROCEDURE 6.1 Each Committee should decide its own

TO BE method and procedure for objective
OBSERVED assessment of the suitability of the
BY candidates. While merit has to be
COMMITTEES recognized and rewarded,
advancement in an officer's career
should not be regarded as a matter of
course but should be earned by dint of
hard work good conduct and result
oriented performance as reflected in
the annual confidential report and
based on strict and rigorous selection
process. The misconception about
“Average” performance also requires
to be cleared. While “Average” may
not be taken as adverse remark in
respect of an officer, it cannot also be
regarded as complimentary to the
officer as such performance should be

regarded as routine and
undistinguished. It is only the
performance that is above average and
performance that is above average and
performance that is really noteworthy
which should entitle an officer to
recognition and suitable rewards.
7 CONFIDENTIAL 7.1 The annual Confidential Reports are

REPORTS the basis inputs on the basis of which
assessment is to be made by each
Committee. The evaluation of ACRs
should be fair, just and
nondiscriminatory. The Committee
should consider ACRs for equal number
of years in respect of all officers falling
within the zone of consideration for
assessing their suitability for promotion
where one or more ACRs have not
been written for any reason, the
Committee should consider the
available ACRs. While making the
assessment, the Committee should not
be guided merely be the overall
grading that may be recorded in the
ACRs but should make its own
assessment on the basis of the overall
entries made in the ACRs. If the
Reviewing Authority or the Accepting
Authority, as the case may be has
overruled the Reporting officer or the
Reviewing Authority respectively, the
remarks of the latter authority should
be taken as the final remarks for the
purposes of assessment provided. It is
apparent from the relevant entries that
the higher authority has come to a
different assessment consciously after
due application of mind. If the remarks
of all these authorities are
complementary to each other, then the
remarks should be read together and
the final assessment made on that
basis.
7.2 In the case of each officer an overall

grading should be given which will be
either “Fit” or “Unfit”, there will be
no benchmark for assessing suitability
of officers for promotions.

7.3 Before making the overall grading the
Committee should take into account
whether the officer has bee awarded
any major or minor penalty or whether
any displeasure of any higher authority
has been conveyed to him, similarly,
the Committee would also take note of
the commendations received by the
officer during his service career. The
committee would also give due regard
to the remarks indicated against the
column of integrity.
The list of candidates considered by

the Committee and the overall grading
thus assigned to each candidate would
form the basis for preparation of the
panel for promotion.
8 PREPARATION 8.1 Where for any reasons beyond control,

OF the Committee has not met in a
YEAR-WISE year(s) even though vacancies arose
PANELS during that year(s) the first Committee
WHERE that meets thereafter should follow the
THE procedures indicated below:
COMMITTEE
HAS NOT MET
FOR A (a) Determine the actual number of
NUMBER vacancies that arose in each of the
OF YEARS. previous year(s) immediately
preceding and the actual number of
vacancies proposed to be filled in the
current year separately.
(b) Consider in respect of each of the

years those offices only who would be
within the zone of consideration with
reference to the vacancies of each year
starting with the earliest year onwards.
(c) Prepare a panel by placing the

panel of the earlier year above the one
for the next year and so on.

**
(d) In case there is delay in holding
the Committee Meetings for a year or
more while considering the names year
wise, the names of those officers who
have since retired but still under the
zone of consideration for the relevant
year may also be considered along
with the other officers against the
vacancies of that relevant year
provided that they are eligible and
would have been available had the
meeting been held in time, for
promotion in the grade.
Where a Committee has already met in

a year and further vacancies arise
during the same year, the following
procedure should be followed:
(a) For vacancies due to death,

voluntary retirement, new creations
etc. belonging to the category which
could not be foreseen at the time of
placing the facts and the matter before
the Committee, another meeting of the
Committee should be held for drawing
up a panel for the vacancies thus
arising. If for any reason, the
Committee cannot meet for the second
time, the procedure of drawing up of
year wise panel may be followed when
it meets next for preparing panels in
respect of vacancies that arise in the
subsequent year.
(b) In cases of non-reporting of

vacancies due to error or omission,
since the wrong whereby such an error
artificially restricted the zone of
consideration cannot be undone, a
Review DPC should be held keeping in
mind the total vacancies in the year.
** Para 8.1(d) inserted vide

Government of India Letter No.
45020/11/97-IPS-II dated 12.5.2000

(c) For the purpose of evaluating the
merit of the officers while preparing
year wise panel, the scrutiny of the
record of the service of the officer
should be limited to the records that
would have been available had the
Committee met at the appropriate
time. However, if on the date of such
meeting, departmental proceedings
against an officer are in progress
and the sealed cover procedure is
to be followed, such procedure
should be observed even if
departmental proceedings were not
in existence in the year to which
the vacancy related. The officer’s
name should be kept in the sealed
cover till the proceedings are
finalized.
(d) While promotions will be made

in the order of the consolidated
panel, such promotions will have
only prospective effect even in
cases where the vacancies relate to
earlier years.
9 CONFIRMATON 9.1 In the case of confirmation, the

committee should not determine
the relative merit of officers but it
should assess the officers as “Fit”
or “Not Yet Fit” for confirmation in
their turn on the basis of their
performance as assessed with
reference to their records of
service.
10 PROBATION 10. In the case of probation, the

Committee should not determine
the relative grading of officers but
only decide whether they should be
declared to have completed the
probation satisfactorily. If the
performance of any probationer is

not satisfactory, the Committee
may advise whether the period of
probation should be extended or
whether he should be discharged
from service.
11 PROCEDURE 11.1 At the time of consideration of the

TO BE cases of officers, for promotion of
FOLLOWED such officers in the zone of
IN RESPECT OF consideration falling under the
OFFICERS following categories should be
UNDER CLOUD specifically brought to the notice of
the concerned Screening
Committees:-
(a) Officers under suspension;
(b) Officers in respect of whom a

Charge sheet has been issued and
disciplinary proceedings at
pending;
(c) Officers in respect of whom

prosecution for criminal charge is
pending.
11.2 The Screening Committee shall

asses the suitability of the officers
coming within the purview of the
circumstances mentioned above,
along with other eligible
candidates, without taking into
consideration the disciplinary case /
criminal prosecution which is
pending. The assessment of the
Committee including "unfit for
Promotion" and the grading
awarded by it will be kept in a
scaled cover. The cover will be
super scribed
"FINDINGS REGARDING THE

SUIABILITY FOR PROMOTION TO THE
SCALE OF ……… IN RESPECT OF SHRI
………. NOT TO BE OPENED TILL THE
TERMINATION OF THE DISCPLINARY
CASE / CRIMINAL PROSECUTIONS
AGAINST SHRI… "

The Proceedings of the Committee
need only contain the note "THE
FINDINGS ARE CONTAINED IN THE
ATTACHED SEALED COVER" The
same procedure will be adopted by
the subsequent Screening
committees till the disciplinary
case/criminal prosecution against
the officer concerned is concluded.
12 ADVERSE REMARKS 12.1 Where adverse remarks in the

Confidential Report of the officer
concerned have not been
communicated to him, this fact
should be taken note of by the
Committee while assessing the
suitability of the officer for
promotion / confirmation. In a case
where a decision on the
representation of an officer against
adverse remarks has not been
taken or the time allowed for
submission of representation is not
over, the Committee may defer the
consideration of the case until a
decision on the representation is
arrived at.
12.2 An officer whose increments have

been withheld or who has been
reduced to a lower stage in the
time scale, cannot be considered
on that account to be ineligible for
promotion as the specific penalty of
withholding promotion has not
been imposed on him. The
suitability of the officer for
promotion should be assessed by
the Committee as and when
occasions arise. The will take into
account the circumstances leading
to the imposition of the penalty and
decide whether in the light of

overall service records of the officer
and the fact of the imposition of
the penalty, he should be
considered suitable for promotion.
Even where the Committee
considers that despite the penalty
the officer is suitable for promotion,
the officer should not actually be
promoted during the current year
of the penalty.
13 VALIDITY 13.1 In such cases and provided that the

OF THE Chairman was not absent, the
COMMITTEE proceedings of the Committee shall
PROCEDINGS be legally followed and can be
WHEN ONE acted upon. It should however be
MEMBER ensured that the member was duly
IS ABSENT invited but absented himself for
one reasons or the other and there
was no deliberate attempt to
exclude him from the Committee's
deliberations and provided further
that the majority of the members
constituting the Committee are
present in the meeting.
14 PROCESSING 14.1 The recommendations of the

OF Committee are advisory in nature
RECOMMENDATIONS and should be duly placed before
OF the appointing authority for
THE approval. There may, however, be
COMMITTEES occasions when the appointing
authority may find it necessary to
disagree with the recommendations
In any case, however, the decision
to agree or disagree with the
recommendations should be taken
within a period of 3 months from
the date of the meeting of the
Committee.

14.2 Where the appointing authority
proposes to disagree with the
recommendations of the
committee, it may refer the matter
again to the Committee for
reconsideration of their earlier
recommendations. If the
Committee reiterates its earlier
recommendations giving also the
reasons in support thereof, the
appointing authority will take a
decision either to accept or to vary.
15 VIGILANCE CLEARANCE 15.1 A clearance from vigilance angle

WHILE IMPLEMENTING should be available before making
THE COMMITTEE actual promotion or confirmation of
RECOMMENDATIONS officers approved by the committee
to ensure that no disciplinary
proceedings are pending against
the officers concerned.
16 ORDER 16.1 The officers placed in the approved

IN WHICH panels for promotion are to be
PROMOTIONS TO considered for appointment the
BE MADE higher grades in the order of their
inter-se position in the respective
panels, except in cases where
disciplinary / court proceedings are
pending against an officer. The
procedure to be adopted in cases of
officers against whom disciplinary /
court proceedings are pending has
been laid down in the succeeding
paragraphs.
17 PROMOTION OF 17.1 If a panel contains the name of an

OFFICERS officer who is away from the cadre
ON and is on deputation in public
DEPUTATION interest, including an officer who
has gone on study leave/training,

provisions should be made for his
regaining the temporarily lost
promotion in the higher grade on
his return to the cadre. It has to be
borne in mind that the seniority of
members of all India services which
is fixed at the time of their
completion of probation period, is
no to undergo any change
throughout their career and early
or late promotion of an officer vis-
a-vis other officer(s) is to have no
impact on their seniority.
Therefore, such an officer need not
be reconsidered by a fresh
committee, if subsequently held,
while he continues to be on
deputation / study leave / training.
This would be irrespective of the
fact whether or not he has got the
benefit of pro forma promotion
under NBR.
17.2 In case an officer is away on

deputation on his own volition by
applying in response to some
advertisement, he should be
required to revert to his parent
cadre immediately when due for
promotion, failing which his name
shall be removed from the panel.
On his reverting to the parent
cadre after a period of 2 years, he
will have no claim for promotion to
the higher grade on the basis of
that panel. In that case he should
be considered in the normal course
along with other eligible officers
when the next panel is prepared
and he should be promoted to the
higher grade according to his
position in the fresh panel.

18 SEALED COVER 18.1 If the proceedings of the
CASES Committee for promotion contain
ACTION AFTER findings in a sealed cover, on
COMPLETION conclusion of the disciplinary case /
OF criminal prosecution, the sealed
DISCIPLINARY/ cover or covers shall be opened. In
CRIMINAL case the officer is completely
PROSECUTION exonerated, the due date of his
promotion will be determined with
reference to the findings of the
Screening Committee kept in
sealed cover / covers and with
reference to the date of promotion
of his next junior on the bass of
such findings. The officer may be
promoted, if necessary, by
reverting, the junior most
officiating person. Such promotion
would be with reference to the date
of promotion of his junior and in
these cases, the officer will be paid
arrears of salary and allowances.
18.2 If any penalty is imposed on the

officer as a result to the disciplinary
proceedings or if he is found guilty
in the criminal prosecution against
him, the findings of the sealed
cover / covers shall not be acted
upon. His case for promotion may
be considered by the next
Screening committee in the normal
course and having regard to the
penalty imposed on him. In such
cases, the question if arrears will
be decided by the Central
Government by taking into account
all the facts and circumstances of
the disciplinary / criminal
proceedings. Where the Govt.
denies arrears of salary or a part of
it, the reasons for doing so shall be
recorded.

19 THREE * 19.1 It is necessary to ensure that the
MONTHLY disciplinary case / criminal
REVIEW OF prosecution instituted against an
SEALED officer is not unduly prolonged and
COVER all efforts to expeditiously finalize
CASES for proceedings are taken so that
the need for keeping the cases of
officers in sealed cover / covers is
limited to the barest minimum. The
appointing authorities concerned
should comprehensively review
such cases on the expiry of *three
months from the date of convening
of the first screening committee
which had adjudged his suitability
and kept its findings in the sealed
cover. Such a review should be
done subsequently also after every
*three months.
The review should, inter alia cover

the progress made in the
disciplinary proceedings / criminal
prosecution and further measures
required to be taken to expedite
their completion. The same
procedure is to be followed for
considering the cases of
confirmation.
20 AD HOC 20.1 As appointment of the members of

PROMOTIONS the All India Services to various
IN CASES grades is made on regular basis
WHERE and the concept of one-time
DISCIPLINARY confirmation exists in their cases,
PROCEEDINGS / the concept of grant of ad hoc
CRIMINAL promotion is alien to them. Unlike
PROSECUTION ARE Central Government Servants, ad
PROLONGED hoc promotions are not to be
allowed in their cases even if the
___________________________
_________________________ * changed to 3 Months from 6 Months
* changed to 3 Months from 6 Months videGovernment of India Letter No.
vide Government of India Letter No. 45020/11/97IPS-II dated 12.5.2000
45020/11/97-IPS-II dated 12.5.2000

disciplinary cases / criminal
prosecutions instituted against
them are found to have been
prolonged. In their cases, only six
monthly review of their disciplinary
/ criminal cases is to be undertaken
and efforts are to be made to
expedite their completion.
21 SEALED COVER 21.1 In the case of an officer

PROCEDURE recommended for promotion by the
APPLICABLE TO Screening Committee where any of
OFFICERS the circumstances mentioned in
COMING para 11 above arise before actual
UNDER CLOUD promotion, sealed cover procedure
BEFORE would have to be followed. The
PROMOTION subsequent Committee shall assess
the suitability of such officers along
with other eligible candidates and
place their assessment in sealed
cover. The sealed cover / covers
will be opened on conclusion of the
disciplinary case / criminal
prosecution, in case the officer is
completely exonerated, he would
be promoted as per the procedure
outlined in Para 18 above and the
question of grant of arrears would
also be decided accordingly. If any
penalty is imposed upon him as a
result of the disciplinary
proceedings or if he is found guilty
in the criminal prosecution against
him, the findings of the sealed
cover shall not be acted upon, as
outlined in Para 18.2 above.
22 VALIDITY OF 22.1 A panel for promotion

THE PANEL recommended by the Committee
and approved by the appointing
authority shall be valid till all the
officers placed in the panel have
been promoted. This will of course
exclude officers who are away on
deputation, or are on study leave
or are on training.

23 REVIEW COMMITTEE 23.1 The proceedings of any Committee
MEETING may be reviewed only if the
Committee had not taken all the
material facts into consideration if
material facts were not brought to
their notice or if there were grave
errors in the procedure followed by
them. Special review may also be
done in cases where adverse
remarks in the officers ACRs are
expunged as a result of their
reports. The Review Committee
should consider only those officers
who were eligible as on the date of
meeting of the Original Committee.
They Should also restrict their
scrutiny to the ACRs for the period
relevant to the first Committee. If
any adverse remarks relating to the
relevant period were toned down or
expunged, the modified ACRs
should be considered as if the
original adverse remarks did not
exist at all. Before doing so, the
appointing authority would
scrutinize the relevant cases with a
view to decide whether or not a
review by the Committee is
justified, taking in mind the nature
of the adverse remarks toned down
or expunged. While considering a
deferred case or review of the case
of a superseded officer, if the
Committee finds the officer fit for
promotion/confirmation, if would
place him at the appropriate place
in the relevant panel after taking
into account the toned down
remarks or expunged remarks.

23.2 If the officers placed junior to the
officer concerned have been
promoted, the latter should be
promoted immediately and if there
is no vacancy, the junior most
person officiating in the higher
grade should be reverted to
accommodate him. On promotion,
his pay should be fixed at the stage
it would have reached had he been
promoted from the date the officer
immediately below him was so
promoted, but no arrears for the
past periods would be admissible.
In the case of confirmation, if the
officer concerned is recommended
for confirmation on the basis of
review, he should be confirmed
from the due date.

No. 45020/11/97-IPS-II
Ministry of Home Affairs
Government of India
New Delhi: 12 May 2000
To
The Chief Secretaries of
State Governments
Sub: Guidelines - Promotion of IPS officers to Senior Scale, JAG, Selection

Grade, Super-time scale and above Super-time scales Clarification
etc.
Sir,
I am directed to refer to this Ministry's letter of even number, dated
25-01-99 forwarding therewith a copy of the revised guidelines in the
matter of promotion, DPC etc. of IPS officers and to say that these
guidelines have further been examined and reviewed, and it has been
decided to modify and make additional provisions keeping in view the
functional need for the purpose of promotion etc. and administrative
convenience.
2. A copy of the addition revision to the existing guidelines is sent

herewith for information and compliance. In case, further clarification
is required that may be referred to this Ministry.
3. The letter may please be acknowledged.
Yours faithfully,
(ATANU FARKAYASTHA)
Director (Police)


Para

(II) Sub-head: PROMOTION TO THE JUNIOR ADMINISTRATIVE GRADE
JAG GRADE: (Indicated in para II of guidelines):-
The existing provisions shall be substituted namely.
"The grade is non-functional and shall be admissible without any

screening to all the officers working in the Senior Time Scale who have
completed 9 years of service from 1st January of the relevant years
except in case where any disciplinary criminal proceedings are pending
against any individual person".
(IV) Sub-head: Promotion to Super time scale
At the end of existing Sub-para (D) following shall be added namely:-
(E) "Promotion to these grades may be made at anytime during the year
of their eligibility”
Para-3 to Annexure
Sub-head: Determination of vacancies (Mentioned in para 3 of Annexure)
Every vacancy arising out of deputation for a period exceeding one

year (instead of three years) may be taken into account for preparing
the panel and other provisions will remain unchanged.

Para 19
Sub-para: SIX MONTHLY REVIEW OF SEALED COVER CASES
Review of scaled cover cases (mentioned at para 19 of the Annexure)
Wherever the word "six monthly review" appeared in this sub-para it

shall be read as "Three monthly review". Henceforth review of sealed
cover cases may be undertaken on the expiry of every three months
from the date of convening the first Meeting of SC.
Para-8 After part (C) of sub para 8.1 following shall be added:-
In case there is delay in holding the Committee Meetings for a year or

more while considering the names year wise, the names of those
officers who have since retired but till under the zone of consideration
for the relevant year may also be considered along with the other
officers against the vacancies of that relevant year provided that they
are eligible and would have been available had the meeting been held
in time, for promotion in the grade.


No. 45020/5/2010-IPS-II
Government of India
North Block, New Delhi-1,
Dated the 19th July, 2010
To
The Chief Secretaries of

all State Governments/UTs.
Sub:- Indian Police Services-Promotion to various grades - Amendment in

the IPS Promotion Guidelines-Reg.
Sir,
I am directed to refer to this Ministry's letter No. 45020/11/97-IPS-II

dated 15-01-1999 forwarding therewith a copy of the promotion
guidelines of Indian Police Service. Subsequently, certain amendments
have been made in the said guidelines, which were communicated to
the State Governments vide this Ministry's letter No. 45020/11/97-
IPS-II dated 12-05-2000.
2. In order to ensure uniformity of procedure in the matter of

appointments and promotion to various grades in the IPS, the
eligibility criteria for promotion to Additional Director General of Police
has been revised at par with Indian Administrative Service and Indian
Forest Service, as approved by the Competent Authority. Suitable
amendments have been made in the existing Promotion Guidelines of
IPS, a copy (Annexure) of which is sent herewith for information and
compliance. The amendments shall take effect from the date of issue
of this letter.
3. The receipt of this letter may please be acknowledged.
Yours faithfully,
(Inderjeet Kaur)
Director (Police)

Copy to:
1. Department of Personnel & Training (AIS-II), North Block, New Delhi.
2. Additional Secretary (UT), MHA, New Delhi.
3. Guard File.
Annexure to Ministry of Home Affairs' letter No. 45020/5/2010-IPS-

II dated 19th July, 2010
The eligibility criterion prescribed in Para IV (B) (3) of the existing

Promotion Guidelines of Indian Police Service dated 15-01-1999, for
consideration of officers for promotion to the grade of Additional
Director General of Police, is amended as under:
"Officers who have put in 25 years of service"
(Inderjeet Kaur)
Director (Police)

No.I-21023/29/2007-IPS.1I1
Government of India
New Delhi,
Dated, the 30th March 2010
OFFICE MEMORANDUM
Sub: Tenure Policy for IPS officers on Central Deputation
The Policy instructions on the above subject as contained in the Ministry of Home
Affairs OM No.I.21023/21/1997-IPS.III of 6th April 2000 have been reviewed. The
following Tenure Policy, in supersession of the above said Tenure Policy, is hereby
notified.
2. As provided under Article 312 of the Constitution, the Indian Police Service is an
All India Service both for the Union and the States. A certain number of posts in different
police and other Organizations/Departments of the Central Government are filled up by
IPS officers allotted to various State cadres. The cardinal principle is that an IPS officer
so appointed will be available to serve on central deputation for a stipulated tenure and
thereafter return to his/her parent cadre. The movement of officers from the State to the
Centre and back is of mutual benefit to the States and the Government of India on the one
hand and to the officers concerned on the other.
2.1 Rule 6(1) of the IPS (Cadre) Rules, 1954 provides for deputation of IPS officers
to the Central Government or another State Government or to a company association or
body of individuals, whether incorporated or not, which is wholly or substantially owned
or controlled by the Central Government or by another State Government.
2.2 Deputation to an international organization, an autonomous body not controlled

by the Government, or a private body is covered under Rule 6 (2)(ii) of the IPS (Cadre)
Rules, 1954. Such deputation shall be governed by the guidelines of DOP&T on the
subject matter issued from time to time.

2.3 Every State cadre of the IPS provides for a Central deputation quota which in turn
requires additional recruitment to be made to the Service to provide for trained and
experienced members to serve on posts in the Central Government. Accordingly,
utilization of the Central deputation quota of different State cadres is an important factor
governing the scale at which officers are borrowed from the various State cadres of the
Service. However, no post so filled by a member of IPS on deputation can be deemed to
be a cadre post of the parent State. Similarly, no individual member of IPS can claim any
right to appointment to a post under the Government of India.
3. Eligibility
The eligibility of officers for holding posts at the level of Superintendent of Police
and above in the Central Government is as given below:
Level Minimum length of Remarks

service in the IPS for
eligibility for Central
Deputation
SP 7 years Officers with a minimum of 5 years service

will, however, be eligible for induction in
R&AW, IB and NIA.
DIG 14 years Officers empanelled in the Centre will be

eligible for appointment to posts in the Central
Government. However, non empanelled
officers can be considered for postings in
Public Sector Undertakings except for Security
related posts like Advisor (Security), Director
(Security) etc.
IG 18 years Officers empanelled in the Centre will be

Government. However, non-empanelled
officers can be considered for postings in PSUs
except for security related posts like Advisor
(Security), Director (Security) etc.

Addl. DG 26 years Officers empanelled in the Centre will be
Government.
DG 30 years Officers empanelled in the Centre will be

Government.
4. Empanelment at various ranks
4.1 The selection of suitable IPS officers for appointments to Central deputation,
commonly known as empanelment, is made at the levels of DIG and above in accordance
with the guidelines approved by the Competent Authority from time to time. There is no
empanelment of officers at the level of Superintendent of Police.
4.2 The empanelment of officers at the level of DIG and IG is assessed by a Board
known as Central Police Establishment Board headed by the Home Secretary and having
as its members Special Secretary (Internal Security); Director, IB; Director, CBI; DG,
BSF and DG, CRPF. Joint Secretary concerned in the Ministry of Home Affairs will act
as Secretary to the Board. The recommendations of the Board are submitted for approval
of the Home Minister in respect of DIG level and of ACC in respect of IG level officers.
4.3 The empanelment of officers at the level of Additional DG is considered by a

Committee comprising of Cabinet Secretary, Home Secretary, Secretary (Personnel),
Director, IB and Director, CBI. The recommendations of the Committee are submitted
for approval of ACC.
4.4 The empanelment of officers at the level of DG is considered by a Committee

comprising of Cabinet Secretary, Principal Secretary to Prime Minister, Home Secretary,
Secretary (Personnel) and Director, IE. The recommendations of the Committee are
submitted for approval of ACC.
4.5 The cases of officers for DIG and IG level appointments who are considered but
not included in the panel in a particular year will be reviewed together after a period of 2
years, i.e. when two more Annual Confidential Reports on the performance have been
added to the CR dossier of the officer concerned. Another such review may be conducted
after a further period of 2 years. A special review may be made in the case of any officer

whose CR undergoes a material change as a result of his representation being accepted
against recording of adverse comments on his annual confidential report.
4.6 The cases of Addl. DG and DG level officers will be reviewed after a period of
one year, i.e. when one more Annual Confidential Report on the performance has been
added to the CR dossier of the officer concerned. Another such review may be conducted
after a further period of one year. No special review will be carried out based on changed
gradings in ACRs within a year. The empanelment process will be undertaken only once
a year.
4.7 Officers who are on deputation under rule 6(2) (ii) will not be considered for
empanelment during the currency of their deputation and also till they earn at least two
ACRs on return to their cadre.
4.8 An officer who is or was on a foreign assignment for a period of two years or
more will be considered for empanelment at the level of DIG / IG only if, on return from
such an assignment, he has served for a period of at least two years in his cadre and has
earned two annual confidential reports thereon. Similarly, such an officer will be
considered for empanelment at the level of ADG/DG only after he has served for a period
of at least one year in his cadre and has earned one annual confidential report. If,
however, an officer is appointed to a captive post of the Government of India in any
UN/Multi-lateral/Bilateral/International organization, he/she shall be considered for
empanelment along with the batch concerned even while being on such assignment.
4.9 The batch due for consideration for empanelment in the IG or ADG rank within
the next calendar year would be frozen and such officers shall not be considered for
appointment on Central deputation.
4.10 The panel of empanelled officers will be considered for appointments to the posts
under the Government of India but inclusion in the panel would not confer any right on
the officers for such appointments.
5. Admissible Central Deputation Tenure

5.1 The normal deputation tenure at different levels in the Central Government will
be as follows:-
Superintendent of Police : 4 years

Deputy Inspector General : 5 years

Inspector General : 5 years
Additional Director General : 4 years
Director General : No fixed tenure
i) An officer already on deputation in the rank of SP, on his promotion as

DIG, would have a combined tenure of 5 years in the ranks of SP and DIG.
ii) An officer already on deputation in the rank of DIG, on his promotion as

IG, would have a combined tenure of 5 years but his tenure will be so extended
that he gets a tenure of 3 years in the rank of IG, subject to a maximum tenure of
7 years.
iii) An officer already on deputation in the rank of IG, on his promotion as

Addl. DG, would have a tenure of 3 years from the date of appointment as ADG
subject to a minimum of 5 years and maximum of 7 years of combined tenure as
IG/ADG.
5.2 The normal tenure of officers working in CPMFs will be extended by a period of
2 years in the case of an officer who has served for a minimum period of 2 years in a
"hard area", as specified in the Annexure, subject to a maximum tenure of 7 years. The
list of "hard areas" may be revised by the Ministry with the approval of ACC.
5.3 Officers at the level of IG and above having one year or less for superannuation at
the end of their prescribed deputation tenure may not be reverted to their parent cadres
and may be given extension of tenure till they superannuate.
5.4 The period spent by officers on deputation to SVP National Police Academy,
Hyderabad, the North Eastern Police Academy, Shillong and CPMF posts in "hard areas"
will count as one-half for the purpose of computing tenure at the Centre, subject to the
condition that such officers serve for at least 3 years in the said organizations/posts. This
will also be subject to a maximum tenure of 7 years at the Centre.
5.5 The period of training abroad undergone by officers will not be excluded for the
purpose of calculating the tenure at the Centre. In the cases of officers who have
undergone training in India, the entire period of training (provided it is more than six
months) will be excluded for the purpose of calculating tenure at the Centre in the
following cases:-

i) Training at the National Defence College, New Delhi.
ii) Training at the Defence Services Staff College, Wellington.
iii) Training at the Management Development Institute, Gurgaon for the
National Management Programme.
iv) Training at the Institute of Public Administration, New Delhi for the
APPPA Course (only during the first tenure at the Centre).
v) Training at any of the IIMs in India.
However, with regard to training at any of the IIMs in India, in case a different
decision is taken in respect of IAS officers the same would apply to IPS officers
also.
5.6 Officers left with balance tenure of less than a year on return from posting abroad
or foreign service shall be reverted to their parent cadres.
6. Regulation of tenure in IB
6.1 IPS officers will join the organization generally at Assistant Director or Deputy
Director level as per normal tenure of deputation.
6.2 Before expiry of the normal tenure of deputation, a proposal for extension of
tenure for a period up to 4 years may be made by Director, IB for approval of the
Government.
6.3 On expiry of the first extension, Director, IB may recommend a second extension
for a period up to 4 years which will be considered by a committee under the
Chairmanship of Home Secretary with Director, IB and Spl. Secretary (IS) as members.
The recommendations of the Committee will be submitted for approval of the
Government.
6.4 At any time during the first extension of tenure under paragraph 6.2 or when an
officer becomes eligible for promotion to the rank of Deputy Director (DIG) or Joint
Director (IG) and has completed four years of service in IB, he/she may be considered for

induction into the 'hard core'. The Director, IB shall, having regard to the suitability of
the officer and after obtaining the willingness of the officer for induction into the 'hard
core', place the name of the officer before a Committee comprising Home Secretary,
Secretary (Personnel) and Director, IB. The recommendations of the Committee will be
submitted for approval of ACC. Those who are not inducted into the 'hard core' will be
reverted after the approved tenure of the officer comes to an end.
Provided that the strength of the 'hard core' officers will not exceed 50 per cent of
the posts in the rank of SP and DIG taken together to be filled by IPS officers.
Provided further that the number of officers including the 'hardcore' officers in IB
and 'permanently seconded' officers of R&AW shall not exceed 50% of the
Central Deputation Reserve (CDR) of a cadre.
6.5 An officer once inducted into the 'hard-core' would continue in IB and would not
be repatriated to his/her parent State cadre. However, there may be occasions when the
professional utility of a hard-core officer may visibly decline or when, for acute
administrative reasons, it may be necessary to repatriate him/her to the State cadre. Such
cases shall be examined by a Committee comprising the Home Secretary, Secretary
(Personnel) and Director, IB and its recommendations will be submitted for approval of
the ACC.
6.6 With a view to keep the 'hard-core' officers of IB updated with the ground
conditions in the States, and also the need for strengthening the special branches/
intelligence wings in the States, a 'hard-core' officer may, with the concurrence of the
State Government, be considered to be deputed to serve in the States (other than home
State) for intelligence or security related assignments for a period not exceeding three
years. However, officers of DG level (Special Director) would not be allowed to be
deputed to serve in the States.
6.7 Promotions in the Intelligence Bureau in various ranks will be in the order of
seniority of all empanelled officers (in the respective ranks) working in the IB. Subject to
the officer's empanelment, a hard-core officer in the IB will be promoted in the
Organization in accordance with his/her seniority and, if necessary, he/she will be given
in-situ promotion by temporarily upgrading the post held by him/her. As and when a
regular vacancy arises in the higher post, he / she will be appointed to the higher post.

6.8 A hard-core officer can seek repatriation to his/her State cadre, if he/she is not
empanelled for the post of Addl. DG/DG at the Centre.
6.9 A hard-core officer may be allowed repatriation to his/her State cadre if he/she is
being promoted to the DG level in the home State.
6.10 'Hard-core' officers of the IB would continue to be considered for appointment to

security and intelligence related assignments under the Central Government.
6.11 In case an officer moves out of IB for taking up any other security and
intelligence related assignment, the period spent by him/her in such assignment will
count towards deputation tenure while calculating the same for grant of extension or for
induction into the hard-core.
7. Regulation of tenure in RAW
7.1 IPS officers will join the organization, as per normal tenure of deputation.
7.2 Before expiry of the normal tenure of deputation, the proposal for extension of
tenure up to a period of 4 years may be made by Secretary (R) for approval of the
Government.
7.3 One year before expiry of the extension, the officer will be considered for
induction on "permanent secondment" basis by a Committee comprising of Cabinet
Secretary, Home Secretary, Secretary (Personnel), Director, IB and Secretary (R). The
recommendations of the Committee will be submitted for the approval of ACC. Those
who are not inducted into the ""permanent secondment" will be reverted to their parent
cadre/State after the extended tenure comes to an end.
Provided that the strength of permanently seconded officers will not

exceed 50% of the posts in the rank of US, DS and Director in the
deputation quota.
Provided further that the number of officers including 'permanently

seconded' officers in R&AW and 'hard-core' officers of IB should not exceed 50%
of the Central Deputation Reserve (CDR) of a cadre.

7.4 An officer once inducted in R&AW on permanent secondment basis would
continue in that Organization and would not be repatriated to his/her parent State cadre.
However, there may be occasions when the professional utility of a permanently
seconded officer may visibly decline or when, for acute administrative reasons, it may be
necessary to repatriate him/her to the State. Such cases shall be examined by a
Committee comprising Cabinet Secretary, Home Secretary, Secretary (Personnel),
Director, IB and Secretary (R) and its recommendations will be submitted for approval of
the ACC.
7.5 A permanently seconded officer can seek repatriation to his/her State cadre if
he/she is not cleared for promotion to the post of Joint Secretary, Additional
Secretary/Special Secretary in R&AW.
7.6 A permanently seconded officer may be allowed repatriation to his/her State cadre
if he/she is being promoted to the DG level.
7.7 Permanently seconded officers of the R&AW would continue to be considered for
appointment to security and intelligence related assignments under the Central
Government.
7.8 In case an officer moves out of R&AW for taking up any other security and
intelligence related assignment, the period spent by him/her in such assignment will
count towards deputation tenure while calculating the same for grant of extension or for
induction on permanent secondment.
8. Regulation of tenure in NIA

8.1 IPS officers will join the organization generally at SP or DIG level as per normal
tenure of deputation.
8.2 IPS officers who are deputed to the NIA and are found to have special aptitude for
work in that organization and whose retention is considered to be in public interest may
be allowed a further tenure up to 3 years in addition to .the normal tenure subject to a
maximum tenure of 7 years.
8.3 Proposals for grant of extension in the tenure to officers appointed to NIA would
be considered by a Committee comprising of Home Secretary, Special Secretary (IS) and
DG NIA. The Joint Secretary concerned in the Ministry of Home Affairs will act as

Convener to the said Committee. The recommendation of the Committee will be
submitted for the approval of ACC.
9. Regulation of tenure in CBI

IPS officers who are deputed to the CBI and are found to have special aptitude for
work in that organization and whose retention is considered to be in public interest may
be allowed a further tenure up to 3 years in addition to the normal tenure subject to a
maximum tenure of 7 years. Proposals for grant of extension to such officers would be
considered as per the procedure laid down for making appointments in CBI.
10. Utilization of Central Deputation Reserve
Where the number of officers on deputation from a State cadre under Rule 6 (1)
and Rule 6 (2)(ii) taken together falls short of the Central Deputation Reserve (CDR)
provided for that cadre, the Central Government may require the Government of that
State cadre to offer a certain number of officers, as may be stipulated by the Central
Government, for deputation.
11. Lateral Transfer

11.1 Lateral transfer of an officer on Central deputation in a CPO under MHA to
another CPO would not be normally allowed except where it becomes necessary on the
ground of the officer having been empanelled to hold higher level posts at the Centre and
there being no such post vacant in the same CPO where he has been working. However,
under no circumstances more than one lateral transfer will be allowed.
11.2 In the case an officer who, while on Central deputation, is selected and appointed
on a UN/foreign assignment, on his/her return from such assignment would be
accommodated at the Centre (including a lateral shift, if necessary) for the balance period
of his/her approved tenure. However, the officer would be reverted to his/her parent cadre
if the tenure left is less than one year.
11.3 An officer after serving for a minimum tenure of three years in NEPA and SVP
NPA may opt for lateral shift to a Central Police Force/Organization for the remaining
tenure of his/her Central deputation.

11.4 An officer prior to completion of his/her tenure in a CPO, subject to a minimum
tenure of three years in the same CPO, may make a request for posting as CVO in CPSUs
or for posts under Central Staffing Scheme in accordance with the guidelines prescribed
by Department of Personnel and Training for CVO / CSS appointments.
12. "Cooling off' period

12.1 Once repatriated to the State cadre, an officer would be required to serve for a
period of 3 years (called "cooling off' period) in his/her parent cadre before he/she is
considered for another deputation to the Centre. In the case of officers belonging to the
cadres of J&K and the North East, namely, Assam-Meghalaya, Manipur-Tripura,
Nagaland and Sikkim, the "cooling off' period will be 2 years.
12.2 For appointments at the level of Additional DG, the period of "cooling off' will be
one year. No such restriction would apply for appointment to posts at the level of DG.
12.3 The "cooling off' period for officers from other cadres who serve in the North
Eastern States and J&K after completing a spell of Central deputation will be two years.
The services rendered by such officers in the North Eastern States and J&K will count
towards cooling off.
12.4 The period of leave taken by the officer from the Central Government on
completion of tenure on deputation at the Centre will not be counted towards "cooling
off' period. The "cooling off' period will be reckoned from the date the officer reports for
duty in his/her State cadre.
13. Repatriation
13.1 Every officer shall revert to his/her State cadre at the end of his/her tenure on the
exact date of completing his tenure. He/she will, however, have a choice to revert to
his/her cadre on the 31st May previous to the date of completion of his/her tenure on
personal grounds, such as children's education etc.
13.2 On completion of approved tenure, the Head of the Organization will be

responsible for relieving the officer. No officer will be retained in the Organization
beyond the approved tenure. Even in a case where a request has been made for extension
of tenure, the officer will get relieved automatically if no approval of the competent
authority is received by the stipulated date. However, the officers appointed in CBI
would be relieved after following the due procedure as laid down under CVC Act.

14. Premature Repatriation
14.1 Officers on Central deputation may opt to revert to their State cadres if their turn
for promotion to a higher rank is reached in the respective State cadre. Such officers will
be allowed to revert to their respective State cadres within a period of two months after
the option to avail of promotion in the State cadre is received from the officer concerned.
14.2 In a case where an officer wishes to be prematurely repatriated to his/her cadre on

personal grounds or when his/her services are required by the State Government, the case
will be considered and decided by the competent authority and, if the premature
repatriation is approved, the 'cooling off' period will be reckoned not from the date of
actual repatriation but from the date on which the officer would have completed his/her
normal deputation tenure.
14.3 If an officer is appointed on Central deputation in any Ministry/Department/

Organization other than MHA or CPOs directly on the basis of vacancy circulars/
advertisements and later on repatriated prematurely by the borrowing Ministry/
Department/Organization, with competent approval, for any reason, the officer shall
report to his/her State cadre. In case an officer is appointed on Central deputation under
Central Staffing Scheme, his case would be governed by DOP&T rules in this regard.
15. Compulsory Waiting
15.1 When an officer is to be appointed to a post different from the one held previously
on account of return from training, or abolition of post, etc., he/she shall continue to be
borne on the strength of the organization in which he/she previously held the post and
his/her pay and allowances shall be met by that organization, till such time he/she
assumes charge of a new post. The services of such officer during the period of his/her
compulsory wait can be utilized by the MHA or by the organization concerned with the
approval of the MHA for any specific assignment.
15.2 The names of officers on compulsory wait for posting shall be circulated by MHA
among CPMFs/CPOs depending on the vacancies available and, in case an officer is not
selected against a post within a period of three months, his/her posting to any particular
organization will be made by MHA on a mandatory basis.

16. Reversion to Parent/State cadre
16.1 The deputation tenure as prescribed in the preceding paragraphs will not confer
any right on an officer to remain on Central deputation. The Central Government reserves
the right to revert any officer to his/her State cadre at any time without assigning any
reason.
16.2 Officers on reversion from Central deputation may be allowed leave not
exceeding two months by the Organization / Department concerned. For further leave, the
officer shall apply to his/her State cadre.
17. Debarment
An officer who is approved for appointment to a post under the Central
Government will be debarred for a period of 5 years from Central deputation and foreign
assignments /consultancies if he/she fails to take up his/her assignment. A State
Government may withdraw an officer from the offer list without rendering him/her liable
to debarment, provided he/she has not been approved for a placement; if the request for
withdrawal is received after the approval, then the officer concerned would be liable to be
debarred. In case, an officer is appointed on Central deputation under Central Staffing
Scheme, his case will be governed by DOP&T rules in this regard.
18. Inter-Cadre Deputation and Transfers

Inter-cadre deputation and transfer will be governed by DOP&T guidelines/rules
in this regard.
19. Relaxation for officers of North-Eastern region

The officers belonging to North-Eastern cadres like Assam-Meghalaya, Manipur-
Tripura, Nagaland and Sikkim will continue to be eligible for the relaxation for officers
belonging to these cadres in accordance with the guidelines of the DOP&T on the subject
issued from time to time.
20. Power to Relax

Any relaxation or deviation from the policy in respect of cases up to the level of
DIG may be granted by the Home Minister. In the case of officers of the level of IG and
above, the approval of ACC will be required.

21. Residual Matters
Any issue in doubt or dispute regarding interpretation of these instructions shall
be referred to the Ministry of Home Affairs for decision. The decision of the Ministry of
Home Affairs shall be final in all such cases.
22. Saving
Any issue not covered under this Policy, shall be governed by the DOP&T Rules/
Guidelines issued from time to time.
(DILIP KUMAR KOTIA)

Joint Secretary to the Govt. of India
To
1. The Chief Secretaries of all State Governments.

2. The EO & AS, DOP&T, North Block, New Delhi w.r. t. their O.M. No.
6/41/2009-EO (SM.I) dated 18.03.2010.
3. Heads of all CPOs/CPMFs
Copy for information to:-

1. PMO (Shri M.N. Prasad, Secretary), South Block, New Delhi
2. Cabinet Secretariat (Shri M. Sarangi, Addl. Secretary)
3. Cabinet Secretariat (Shri B.K. Dey, Secretary)
4. Cabinet Secretariat (Shri K.C. Verma, Secretary)
5. PS to HM/PS to HS
6. SO (IT), MHA- for placing a copy of the OM in the website of MHA
7. Guard File

ANNEXURE
List showing Hard-posting areas in different Central Police Forces

S.No. Name of the Force and Designation of the Post categorized as difficult assignment
01 BORDER SECURITY FORCE

a) Inspectors General
(i) Srinagar
(ii) Baramulla
(iii) Tripura
b) Deputy Inspectors General

(i) Kupwara
(ii) Baramulla
(iii) Bandipur
(iv) (lSD-I) Srinagar
(v) (ISD- II) Srinagar
(vi) Srinagar Sector
(vii) ISD Budgam
(viii) ISD Anantnag
(ix) Rajouri .
(x) ISD Rajouri
(xi) ISD Ramban
(xii) South Tripura
(xiii) North Tripura
02 CENTRAL RESERVE POLICE FORCE

a) Inspectors General
(i) (Ops) Jammu & Kashmir

(ii) (Ops) Manipur & Nagaland
(iii) (NE Sector) Shillong
b) Deputy Inspectors General

(i) Imphal
(ii) Kohima
(iii) Guwahati

S.No. Name of the Force and Designation of the Post categorized as difficult
assignments.
(iv) Dimapur
(v) Mokokchung
(vi) Srinagar
(vii) Agartala
(viii) Ops Imphal
(ix) Ops Srinagar
(x) Ops Jammu
03 INDO-TIBETAN BORDER POLICE

a) Deputy Inspectors General
(i) Srinagar
(ii) Dehradun
(iii) Shimla
04 CENTRAL INDUSTRIAL SECURITY FORCE

Deputy Inspectors General at
(i) Duliajan
(ii) Jharia

LIST OF I.P.S. OFFICERS PUNJAB CADRE AS ON 10.9.2010
SR. NAME OF THE YEAR PRESENT PLACE OF DATE OF QUALIFICATION DATE OF
NO OFFICER OF POSTING PRESENT RETIRE-
SARV/SHRI ALLOT- POSTING MENT
MENT
1 2 3 4 5 6 7
1 ANIL KAUSHIK RR : 1975 DGP/PRISONS, 28-04-2009 M.SC. 30-09-2012
PUNJAB,CHG. (PHYSICS)
2 SHASHI KANT RR : 1977 DGP/PAP, JALANDHAR 11-01-2010 M.A. (POL. SCI. 30-06-2012
& M.A. POLICE
ADMN.)
3 CHANDER RR : 1977 D.G.P./GRP & TRAFFIC, PB., 31-05-2010 M.A. (POLICE 30-11-2010
SHEKHAR CHG. ADMN.) LL.M,
M.PHIL.( POLICE
ADMN.)
4 RAJAN GUPTA RR : 1978 ADGP/LAW & ORDER 03-09-2010 M.A. (MATH) 31-03-2015
PUNJAB, CHG. M.PHIL.
5 S.M. SHARMA RR : 1980 ADGP / COMPUTER & 10-02-2006 M. TECH. 30-04-2012
TELECOMMUNICATIONS,
PB, CHG.
(AND INCHARGE ELECTION
CELL, PB.POLICE,CHG)
(ADDL CHARGE AS ADGP/
SECURITY PB., CHG.)
6 GANESH DUTT RR : 1981 ADGP-CUM-COMDT. GENL., 22-03-2010 M.SC., PH.D. 31-08-2017
PANDEY (DR.) PUNJAB HOME GUARDS
AND DIRECTOR, CIVIL
DEFENCE, PB, CHG., (AGT.
THE POST OF DGP/PHG &
CIVIL DEFENCE, PB. CHG.)
7 SANJIV GUPTA RR : 1982 ADGP/CRIME, PB., CHG. 03-09-2010 B.A. (HONS), 30-06-2017
M.B.A.
8 SUMEDH SINGH RR : 1982 ADGP-CUM-CHIEF DIR., VB, 16-02-2009 M.A. (HISTORY) 30-06-2018
PB., CHG.
9 SURESH ARORA RR : 1982 ADGP/INTELLIGENCE, 14-02-2009 B.COM., LL.M 30-09-2018
PB.,CHG. (London)
10 RAJINDER SINGH RR : 1982 ADGP/RULES, PB. CHG. 01-04-2009 M.A. (ENG.), 30-11-2015
LL.B.
11 SATISH KUMAR RR : 1983 ADGP/HUMAN RESOURCES 14-01-2010 B.SC. , LL.B. 30-09-2015
SHARMA DEVELOPMENT &
COMMUNITY POLICING,
PB. CHG. (ADDL.
SUPERVISION OF DIRECTOR,
MRS PPA PHILLAUR)

12 SAMANT KUMAR RR : 1984 ON CENTRAL DEPUTATION 05-03-2001 B.COM., LL.B, 31-05-2020
GOEL (JT. SECRETARY, CABINET C.A, (INTER)
SECTT., GOVT. OF INDIA,
NEW DELHI)
13 ANIL KUMAR RR : 1984 ON CENTRAL DEPUTATION 31-03-2000 M.A. (HISTORY) 31-07-2016
SHARMA (JT. SECRETARY, CABINET
SECTT., GOVT. OF INDIA,
NEW DELHI)
14 NARINDER RR : 1984 ADGP/PSHRC, CHG. 01-09-2010 M.A. (POL. 31-12-2019
SHARMA SCIENCE)
15 MOHD. RR : 1985 ADGP/IVC-CUM- HUMAN 01 -09-2010 B.A. (HONS.), 28-02-2021

MUSTAFA RIGHTS, PB., CHANDIGARH M.B.A., LL.B.
(IN THE RANK AND PAY OF
IGP)
16 RAVINDER PAUL RR : 1985 ADGP/TRAFFIC, PB. CHG. 01 -09-2010 M.A., (PHIL.), 28-02-2017
SINGH (IN THE RANK AND PAY OF LL.B.
IGP)
17 HARDIP SINGH RR : 1985 ADGP/ADMN., PB., CHG., 01 -09-2010 B.A., LL.B. 31-03-2019
DHILLON (IN THE RANK AND PAY OF
IGP)
18 JASMINDER RR : 1986 IGP/PROVISIONING, PB., 03 -09-2010 B.SC. (ENGG.), 31-08-2019

SINGH CHG. M.B.A., LL.B.,
M.E. (Computer
Sc. & Engg.)
19 S. RR : 1986 ON CENTRAL DEPUTATION 04-09-2006 M.A. (HISTORY) 31-03-2022
CHATTOPADHAYAYA AS IG/B.S.F. , JAMMU
FRONTIER PALOURA
CAMP, JAMMU)
20 DINKAR GUPTA RR : 1987 ON CENTRAL DEPUTATION 31-12-2008 B.COM., 31-03-2024

(IG-CUM- JOINT DIRECTOR, M.A. (POLICE
INTELLIGENCE BUREAU, ADMN.)
NEW DELHI)
21 C. SITA RAM RR : 1987 IGP (ON DEPUTATION TO 12-08-2010 M.SC. 31-12-2020
REDDY ANDHRA PRADESH
STATE,AS DIRECTOR
S.C.R.B.,CID,HYDERABAD)
22 M.K. TIWARI RR : 1987 IGP-CUM-MD, PPHC, CHG. 20-06-2008 B.TECH., 28-02-2022

(MECH.ENGG)
M.A. (POLICE
ADMN)
23 GURDEV SINGH RR : 1987 IGP/PAP JALANDHAR 01-10-2009 B.A., LL.B. 31-07-2014

24 RAJPAL MEENA RR : 1987 IGP/IRB, PB., PATIALA AND 16-02-2009 M.A. 29-02-2016
IN ADDITION IGP/ANTI (GEOGRAPHY)
NARCOTIC TASK
FORCE,PB., WITH HEAD
QUARTERS AT PATIALA
25 V.K. BHAWRA RR : 1987 IGP/INT., PUNJAB, CHG. 16-02-2009 B.SC.( ENGG.), 31-05-2024
LL.B, MASTER
OF HUMAN
RIGHTS, M.A.
(PUB. ADMN.)
26 R.C. SINGH RR : 1988 ON DEPUTATION WITH U.N. 01-10-2007 M.A. (PHIL.) 28-02-2023
MISSION (AS FSCO (UNDSS)
BEIRUT, LEBANON)
27 PRABODH RR : 1988 ON CENTRAL DEPUTATION 16-01-2010 B.TECH 31-01-2025
KUMAR (JOINT DIR.-CUM-IGP/CBI,
NEW DELHI)
28 ROHIT RR : 1988 IGP-CUM-DIRECTOR MRS, -09-2010 B.E. (ELECT.) 31-03-2022
CHOUDHARY PPA PHILLAUR P.G.P.P.M.
29 IQBAL PREET RR : 1988 IGP/BORDER ASR 16-02-2009 M.A. (POL. 31-08-2022
SINGH SAHOTA SCIENCE)
30 SANJEEV K. RR : 1989 IGP-CUM-DIRECTOR 08-07-2010 B.E. (MECH. 28-02-2026

KALRA SPECIAL SECURITY GROUP, ENGG.), M.A.
PB., CHG. PART-I (POL
SCI.) M.P.M. &
IR (PART-I )
31 PARAG JAIN RR : 1989 ON CENTRAL DEPUTATION 06 -07-2010 M.A. (HIST.) 31-12-2026
( DIRECTOR CABINET M.B.A. (PUBLIC
SECRETARIAT, GOI, NEW SERVICE WITH
DELHI) DISTINCTION)
From UNIV. OF
BIRMIGHAM
32 BARJINDER RR : 1991 IGP/SPECIAL NARCOTIC 16-02-2009 M.SC. (HONS.) 31-05-2022
KUMAR UPPAL CELL, PB., CHG.
33 PARAMJIT SINGH SPS :1991 IGP-CUM -OSD TO -09-2010 B.A. 31-03-2012
SARAO ADGP/RULES, PB., CHG.
34 PARAMJIT SINGH SPS :1991 IGP/ZONAL-I, PB. PATIALA 02-10-2009 M.A. (ECO.) 31-08-2015
GILL
35 TEHAL SINGH SPS :1991 IGP/COMMANDO, PB., BHG., 16-02-2009 M.A. (POL. SCI.) 30-06-2013
DHALIWAL PATIALA
36 BHUSHAN SPS :1991 IGP/CRIME, PB., CHG. -09-2010 B.SC., LL.B. 30-11-2016
KUMAR GARG
37 JAGDISH KUMAR SPS: 1991 IGP/INFORMATION 15-02-2010 M.SC. 30-09-2013
TECHNOLOGY & TELE.
PB. CHG

38 ISHWAR SPS: 1991 IGP /GRP, PB., PATIALA -09-2010 M.A. (HIST.) 31-03-2016
CHANDER P.G.D.M.
39 PARAMPAL SPS: 1991 COMMISSIONER OF -09-2010 B.A., LL.B. 31-01-2017
SINGH POLICE, AMRITSAR
40 R.P. MITTAL SPS: 1991 IGP/ZONAL-II, PB., JAL. -09-2010 B.A. 31-07-2016
41 NIRMAL SINGH SPS: 1991 IGP/BATHINDA ZONE, -09-2010 B.SC., LL.B. 30-11-2014
DHILLON BATHINDA.
42 KANWALJIT SPS: 1991 IGP/EOW, PB., CHG. 03-09-2010 M.A. (HIST.) 30-04-2015
SINGH
43 ROSHAN LAL SPS: 1991 IGP/HUMAN RIGHTS, PB., -09-2010 M.A. (ECO.) & 31-05-2014
BHAGAT CHG. (POLICE ADMN)
44 SHAM LAL SPS: 1991 IGP/INVESTIGATION, -09-2010 B.A. 31-12-2013
LOKPAL, PB., CHG.
45 BALBIR KUMAR SPS: 1991 IGP-CUM-DIRECTOR, VIG. 03 -09-2010 M.A., LL.B. 31-08-2019
BAWA BUREAU, PB., CHG.
46 SHARAD SATYA RR : 1992 IGP/HQRS., PB., CHG. 10-09-2010 B.SC., M.B.B.S. 31-03-2028
CHAUHAN (DR.) M.A. (POLICE
MANAGEMENT)
47 HARPREET RR : 1992 IGP/OPERATION, PB., CHG -09-2010 M.A. (PUBLIC 31-05-2027
SINGH SIDHU ADMN.) LL.B.,
M.PHIL.
(POLICE
ADMN.) POST
GRADUATE
DIP. IN HUMAN
RIGHTS LAW,
LL.M.
48 GAURAV YADAV RR : 1992 COMMISSIONER OF 12-04-2010 B.E. (MECH. 30-04-2029
POLICE/JALANDHAR ENGG.), M.A.
(POLICE ADMN)
49 KULDEEP SINGH RR : 1992 I.G.P. EOW, -09-2010 BE. (ELEC.) 31-12-2026

VIG.BUREAU,PB.,CHG. P.G.D.M.
(FINANCE)
50 ARUN KUMAR RR : 1992 DIG/(ON STATE TO STATE 21-04-2010 B.Sc., MBBS 28-02-2022
ORAON (DR.) DEPUTATION TO
JHARKHAND STATE)
51 NARINDERPAL SPS: 1992 IGP/SECURITY, PB, CHG. -09-2010 B.A. 31-10-2017
SINGH
52 RAJINDER PAL SPS: 1992 IGP/TRAFFIC PB., CHG. -09-2010 B.A. 31-05-2019
SINGH BRAR

53 GURPREET KAUR RR : 1993 DIG/ROPAR RANGE -09-2010 B.SC., LL.B., 31-01-2028
DEO (MRS.) M.A. (POLICE
ADMN.)
54 VARINDER RR : 1993 DIG/JALANDHAR RANGE, -09-2010 M.SC. 31-07-2025
KUMAR JALANDHAR (PHYSICS),
M.PHIL, M.A.
(POLICE
MANAGEMENT)
55 ISHWER SINGH RR : 1993 COMMISSIONER OF 14-02-2010 B.SC. (ENGG.) 31-05-2026
POLICE, LUDHIANA. M.D. (POLICE
SCIENCE)
56 JITENDRA RR : 1993 DIG/PATIALA RANGE, 01-09-2010 M.COM, C.A., 30-09-2028
KUMAR JAIN PATIALA M.D.P.M., PH.D
(DR.) (POLICE ADMN)
57 SATISH KUMAR RR : 1993 DIG/VIG. BUREAU, -09-2010 B.E. (E&C) 31-05-2025
ASTHANA BATHINDA. MA (Police Adm)
58 SHASHI PRABHA RR : 1993 DIG/CRIME, PUNJAB, CHG. 22-03-2010 M.A. 30-09-2026
DWIVEDI (MRS.) (ADDL. CHARGE (PHILOSPHY)
DIG/COMMUNITY
POLICING, PB., CHG.)
59 RAJENDRA RR : 1993 ON DEPUTATION AS ADDL. -09-2010 M.SC. 30-06-2025
NAMDEO DHOKE COMMISSIONER, BUREAU (AGRICULTURE)
OF CIVIL AVIATION
SECURITY, GOVT. OF
INDIA, NEW DELHI.
60 KARTAR SINGH SPS: 1993 DIG/IRB-II & TRG., JAL. -09-2010 B.A. 31-10-2013
61 PARAMJIT SINGH SPS: 1993 DIG/ADMIN., IRB, PTL. 01-09-2010 B.A. 31-12-2016
GREWAL
62 ARPIT SHUKLA SPS: 1993 DIG/ADMN., CPO, PUNJAB 01-09-2010 M.A. (POLICE 30-04-2026
ADMN)
63 NARESH KUMAR RR : 1994 DIG/INTELLIGENCE-I, PB., 01-09-2010 M.V. SC. 30-09-2026
(DR.) CHG.
64 RAM SINGH RR : 1994 DIG/BORDER RANGE, ASR. 02 -09-2010 B.TECH (CIVIL 31-05-2029
ENGG.), M.A.
(POLICE
ADMN.)
65 SUDHANSHU S. RR : 1994 DIG/COUNTER INT., PB., -09-2010 B.A. (HONS.) 31-01-2029
SRIVASTAVA CHG. M.B.A.
66 PRAVEEN RR : 1994 ON CENTRAL DEPUTATION 19-10-2009 B.A. (HONS.) 31-05-2030
KUMAR SINHA AS DY. DIRECTOR, SVP M.A. (POLICE
NPA, HYDRABAD. ADMN.)
67 B. CHANDRA RR : 1994 ON CENTRAL DEPUTATION 07-09-2009 M.A. (ENG. 31-07-2025
SEKHAR AS DIG/CISF, NISA, LIT.), M.A.
HYDRABAD. (POLICE MGT.)

68 AMARDEEP RR : 1994 ON CENTRAL DEPUTATION 26-12-2008 M.A (POL.SCI.) 31-05-2028
SINGH RAI (DEPUTY DIRECTOR, INT.
BUREAU, NEW DELHI)
69 NEERAJA RR : 1994 ON CENTRAL DEPUTATION 15-05-2008 M.A (POL.SCI.) 30-04-2031
VORUVURU (MRS) (DEPUTY DIRECTOR,
ENFORCEMENT, DEPTT. OF
ENFORCEMENT, G.O.I,
CHANDIGARH)
70 ANITA PUNJ RR:1994 ON CENTRAL DEPUTATION 31-08-2009 B.A.(HONS.), 31-5-2027
(MRS) AS DY. DIRECTOR, SVP M.A. (POLICE
NPA, HYDRABAD ADMN), LL.B
71 DAVINDER SPS: 1994 DY.DIRECTOR, MRS PPA 22 -08-2010 B.A. 31-12-2012
SINGH PHILLAUR
72 KAPIL DEV RR : 1995 ON CENTRAL DEPUTATION 17-11-2008 B.A. (HONS.) 31-03-2032
(DEPUTY SECY., CABINET LL.B.
SECTT., GOI, NEW DELHI)
73 PRAMOD BAN RR : 1995 DIG/VIG. BUREAU, LDH. -09-2010 B.TECH 30-09-2028
74 MOHD. FAIYAZ RR : 1995 DIG-CUM-JT. DIRECTOR -09-2010 M.A. (PERSION 31-03-2027
FAROOQUI MRS PPA, PHILAUR. LIT.)
75 AMIT PRASAD RR : 1995 ON CENTRAL DEPUTATION 15-01-2010 M.A. (HIST.) 31-07-2028
AS DIG/ITBP, GANGTOK.
(EAST SIKKIM)
76 GAUTAM RR : 1995 UNDER TRANSFER AS M.A. (HIST.) 31-05-2031
CHEEMA DIG/PROVISIONING,CPO,PB. M.PHIL.
,CHG)
(ON EX-INDIA LEAVE UP
TO 31.10.2010)
77 G.NAGESWARA RR : 1995 ON CENTRAL DEPUTATION 16-02-2008 B.E. (CIVIL 30-04-2027
RAO (DIG/ CBI, (HOB) ACB, ENGG.)
VISHAKHAPATNAM
78 SURINDER SINGH SPS :1995 DIG/ADMN., PAP, JAL. -09-2010 B.A. 30-06-2017
79 PARAMRAJ SPS :1995 DIG/LUDHIANA RANGE, 02-09-2010 B.A. 31-12-2025

SINGH LUDHIANA
80 TEJINDER PAL SPS :1995 DIG/ADMN., CDO, BHG., -09-2010 B.A. 31-12-2018
SINGH PATIALA
81 VIBHU RAJ (MRS) RR : 1996 ON CENTRAL DEPUTATION 08-06-2007 M.A. (HIST.) 31-12-2027
(JOINT DIRECTOR, NCRB, M.A. (POLICE
NEW DELHI). ADMN.)
82 RAJIV AHIR RR : 1996 ON CENTRAL DEPUTATION 23-02-2009 B. ARCH., 31-03-2027

(JOINT DEPUTY DIRECTOR, M.A. (POLICE
IB, GOI, MHA, NEW DELHI). ADMN.)
83 LAKSHMEE RR : 1996 DIG/VIGILANCE BUREAU, 01 -09-2010 B.A. 31-12-2028
KANT YADAV JAL.

84 HARINDER SPS: 1996 DIG/FEROZPUR RANGE, 02 -09-2010 B.A. 28-02-2011
SINGH CHAHAL FEROZEPUR
85 LOK NATH SPS: 1996 DIG/BATHINDA RANGE, 02 -09-2010 B.A. 31-08-2017

BATHINDA
86 PAVAN KUMAR RR : 1997 ON CENTRAL DEPUTATION -07-2010 B.TECH 31-10-2030
RAI AS DEPUTY SECRETARY
CABINET SECTT.,GOI, NEW
DELHI
87 NAUNIHAL RR : 1997 AVAILABLE FOR POSTING M.A. 30-09-2033
SINGH (GEOGRAPHY)
M.A. (POLICE
ADMN.)
88 ARUN PAL SINGH RR : 1997 DCP/JALANDHAR 01 -09-2010 B.E. 30-04-2033
(ELECTRONICS)
89 RAJESH KUMAR RR : 1997 AIG/SB-I, INTELLIGENCE, 15-02-2010 B.A. (HONS.) 31-01-2030
JAISWAL PB.,CHG.
90 NILABH RR : 1998 ON CENTRAL DEPUTATION 24-04-2009 B.E. (CIVIL 28-02-2034
KISHORE AS SP/SPE, CBI, ENGG.)
DEHRADUN.
91 KUNWAR VIJAY RR : 1998 COMDT,. 82ND BN. PAP, 06-11-2009 M.A. 30-09-2029
PRATAP SINGH CHG. (SANSKRIT)
92 SHIVE KUMAR RR : 1998 AIG/PERSONNEL-I/CPO 27-05-2010 M.TECH 31-10-2031
VERMA (COMPUTER
SCIENCE &
TECH.)
93 RAKESH RR : 1999 SSP/HOSHIARPUR 19-03-2010 B.E. 31-12-2035
AGRAWAL (ELECTRONICS)
94 DINESH PRATAP RR : 2000 SSP/KHANNA 02 -09-2010 M.TECH. 29-02-2032

SINGH
95 KAUSTUBH RR : 2001 SSP/FEROZEPUR 01-09-2010 M.D.(MED) 31-03-2032
SHARMA (DR.)
96 PRADEEP RR : 2003 A.I.G./INFORMATION TECH. 17-05-2010 B.SC. LL.B. 30-06-2037
KUMAR YADAV PB. CHG.
97 SUKHCHAIN RR : 2003 SSP/BATHINDA 14-02-2010 MBBS 30-04-2037
SINGH (DR.)
98 ASHISH RR : 2003 SSP /JALANDHAR (RURAL) 15-02-2010 B.E. 30-09-2036
CHOUDHARY (CHEMICAL)
99 BABU LAL RR : 2004 COMDT., 7TH BN., PAP, JAL -09-2010 M.A.., B.ED. 30-06-203
MEENA
100 HARSH KUMAR RR : 2005 ADDL. DCP-I, LUDHIANA 17-03-2010 M.A. (ECO.) 30-09-2038
BANSAL
101 DHANPREET RR:2006 ADDL. DCP-I, AMRITSAR 10.04.2010 M.A. (HISTORY) 30.04.2039
KAUR (MRS)

102 INDERBIR SINGH RR : 2007 ACP/CENTRAL, AMRITSAR 21-04-2010 B.E. 31-07-2040
103 S. BOOPATHI RR : 2007 AVAILABLE FOR POSTING MBBS 30-04-2036

(DR.) ON COMPLETION OF
PHASE-II TRAINING
104 JAGADALE RR : 2008 B.E. 30-06-2041
NILAMBARI -do- (ELECTRONICS)
VIJAY (MRS)
105 BIKRAM PAL RR : 2008 B.E. 31-10-2045
SINGH BHATTY -do- (ELECTRONIC
& ELECTRICAL
COMM.)
106 RAHUL S. RR : 2008 -do- M.V.S.C., P.HD. 31-05-2037
107 NAVEEN SINGLA RR: 2009 PROBY.ASP/SVPNPA, 21-12-2009 B.Com. 30-09-2042

HYDERABAD
108 KULDEEP SINGH RR: 2009 PROBY.ASP/SVPNPA, 21-12-2009 M.A. (History) 31-.03-2040
HYDERABAD
109 SWAPAN RR: 2009 PROBY.ASP/SVPNPA, 21-12-2009 B.ARCH. 31-08-2040
SHARMA HYDERABAD
I.P.S. Officers on deputation to Punjab State
1 Sh. PARAMDEEP RR: 1974 D.G.P. PUNJAB/ 02-07-2009 M.A. 30-09-2011

SINGH GILL CHANDIGARH
(From J & K Cadre)

LIST OF I.P.S. OFFICERS OF PUNJAB CADRE AS ON 10.9.2010
On Deputation to Central Government/Other Organizations
SR. NAME OF THE YEAR PRESENT PLACE OF DATE OF QUALIFICATION DATE OF
NO OFFICER OF POSTING PRESENT COMPLETION
SARV/SHRI ALLOT- POSTING OF
MENT DEPUTATION
PERIOD
1 2 3 4 5 6 7
1 SAMANT KUMAR RR : 1984 ON CENTRAL 05-03-2001 B.COM., LL.B, The Officer is on

GOEL DEPUTATION (JT. C.A, (INTER) permanent
SECRETARY, CABINET Secondment
SECTT., GOVT. OF basis
INDIA, NEW DELHI)
2 ANIL KUMAR RR : 1984 ON CENTRAL 31-03-2000 M.A. (HISTORY) The Officer is on

SHARMA DEPUTATION (JT. permanent
SECRETARY, CABINET Secondment
SECTT., GOVT. OF basis
INDIA, NEW DELHI)
3 S. RR : 1986 ON CENTRAL 04-09-2006 M.A. (HISTORY) 27-01-2012
CHATTOPADHAYAYA DEPUTATION (IG/
JAMMU FRONTIER
PALOURA CAMP,
JAMMU)
4 DINKAR GUPTA RR : 1987 ON CENTRAL 31-12-2008 B.COM., 10-06-2013
DEPUTATION (IG-CUM- M.A. (POLICE
JOINT DIRECTOR, ADMN.)
INTELLIGENCE
BUREAU, NEW DELHI,
W.E.F. 31-12-08)
5 C. SITA RAM RR : 1987 ON STATE TO STATE 23-07-2010 M.SC. 00-07-2013
REDDY DEPUTATION TO
ANDHRA PRADESH
W.E.F. 23.7.2010
6 R.C. SINGH RR : 1988 ON DEPUTATION WITH 02-02-2005 M.A. (PHIL.) 09-07-2009
U.N. MISSION (AS FSCO (No orders reg.
(UNDSS) BEIRUT, Extension in
LEBANON W.E.F. 01-10- deputation
07) period beyond
09-07-2009 have
been received)
7 PRABODH RR : 1988 ON CENTRAL 16-01-2010 B.TECH 15-01-2015
KUMAR DEPUTATION (JOINT
DIR.-CUM-IGP/CBI, NEW
DELHI)

8 PARAG JAIN RR : 1989 ON CENTRAL 05-07-2010 M.A. (HIST.) 00-07-2015
DEPUTATION FOR 5 M.B.A. (PUBLIC
YEARS AS DIRECTOR SERVICE WITH
CABINET SECRETARIAT DISTINCTION)
FROM THE
UNIVERSITY OF
BIRMIGHAM
9 ARUN KUMAR RR : 1992 DIG/(ON STATE TO 21-04-2010 B.SC., MBBS 17-4-2013
ORAON (DR.) STATE DEPUTATION TO
JHARKHAND STATE
10 RAJENDRA RR : 1993 ON DEPUTATION AS -09-2010 M.Sc. 30-06-2025

NAMDEO DHOKE ADDL. COMMISSIONER, (AGRICULTURE)
BUREAU OF CIVIL
AVIATION SECURITY,
GOVT. OF INDIA, NEW
DELHI
11 SUDHANSHU S. RR : 1994 ON CENTRAL 10-09-2007 B.A. (HONS.) 09-09-2010 or
SRIVASTAVA DEPUTATION AS M.B.A. till promotion in
SSP/U.T., CHANDIGARH the rank of DIG
12 PRAVEEN RR : 1994 ON CENTRAL 19-10-2009 B.A. (HONS.) 18-10-2014
KUMAR SINHA DEPUTATION AS DY. M.A. (POLICE
DIRECTOR, SVP NPA, ADMN.)
HYDRABAD.
13 B. CHANDRA RR : 1994 ON CENTRAL 07-09-2009 M.A. (ENG. LIT.), 06-09-2014

SEKHAR DEPUTATION AS M.A. (POLICE
DIG/CISF, NISA, MGT.)
HYDRABAD.
14 AMARDEEP RR : 1994 ON CENTRAL 05-09-2007 M.A (POL.SCI.) 04-09-2011
SINGH RAI DEPUTATION (DEPUTY
DIRECTOR, INT.
BUREAU., NEW DELHI)
15 NEERAJA RR : 1994 ON CENTRAL 15-05-2008 M.A (POL.SCI.) 14-05-2012
VORUVURU (MRS) DEPUTATION (DEPUTY
DIRECTOR,
ENFORCEMENT, DEPTT.
OF ENFORCEMENT,
G.O.I, CHANDIGARH)
16 ANITA PUNJ RR : 1994 ON CENTRAL 31-08-2009 B.A. (HONS), 30-08-2014
(MRS) DEPUTATION (AS M.A. POLICE
DEPUTY DIRECTOR, SVP ADMN., LL.B.
NPA HYDERABAD)
17 KAPIL DEV RR : 1995 ON CENTRAL 17-11-2008 B.A. (HONS.) 16-11-2012
DEPUTATION (DEPUTY LL.B.
SECY., CABINET SECTT.,
GOI, NEW DELHI)

18 AMIT PRASAD RR : 1995 ON CENTRAL 15-01-2010 M.A. (HIST.) 14-01-2015
DEPUTATION AS
DIG/ITBP, GANGTOK.
19 G.NAGESWARA RR : 1995 ON CENTRAL 18-02-2008 B.E. (CIVIL 17-02-2013
RAO DEPUTATION (DIG/SPE, ENGG.)
CBI,
VISHAKHAPATNAM)
20 VIBHU RAJ (MRS) RR : 1996 ON CENTRAL 08-06-2007 M.A. (HIST.) 07-06-2012
DEPUTATION (JOINT M.A. (POLICE
DIRECTOR, NCRB, NEW ADMN.)
DELHI).
21 RAJIV AHIR RR : 1996 ON CENTRAL 23-02-2009 B. ARCH., 22-02-2013
DEPUTATION (JOINT M.A. (POLICE
DEPUTY DIRECTOR, IB, ADMN.)
GOI, MHA, NEW DELHI).
22 PAVAN KUMAR RR : 1997 ON CENTRAL 07-07-2010 B.TECH 00-07-2014
RAI DEPUTATION AS
DEPUTY SECRETARY
R&AW
23 NILABH RR : 1998 ON CENTRAL 24-04-2009 B.E. (CIVIL 23-04-2013
KISHORE DEPUTATION AS ENGG.)
SP/SPE, CBI,
DEHRADUN.

1
THE ALL INDIA SERVICE (PERFORMANCE APPRAISAL REPORT) RULES,
2007
(AS AMENDED UPTO DATE)
In exercise of the powers conferred by sub-section (1) of section 3 of the All India
Services Act, 1951, (61 of 1951), and in supersession of the All India Services
(Confidential Rolls) Rules, 1970, except as respect things done or omitted to be done
before such supersession, the Central Government, after consultation with the
Governments of the States concerned, hereby makes the following rules, namely: -
l. Short title, commencement and application-(1) These rules may be called the All
India Services (Performance Appraisal Report) Rules, 2007.
(2) They shall come into force on the date of their publication in the Official Gazette.
2. Definitions - In these rules, unless the context otherwise requires;-
(a)"accepting authority" means the authority which supervises the performance of the
reviewing authority as may be specifically empowered in this behalf by the Government;
(b)"benchmark score" shall mean the minimum numerical weighted mean score arrived
at for overall grading above which an officer shall be regarded as fit for promotion or
empanelment, as the case may be, to the next higher grade;
(c)"empanelment" means the process of assessing the suitability for appointment at the
level of Joint Secretary and above as well as equivalent posts in the Government of India;
(d) "Government" means-
(i) In the case of a member of the Service serving in connection with the affairs of a
State, or who is deputed for service in any company, association or body of individuals
whether incorporated or not, which is wholly or substantially owned or controlled by the
Government of a State, or in a local authority set up by an Act of the Legislature of a
State, the Government of that State;
(ii) in any other case, the Central Government;
(e)"member of the Service" means a member of an All India Service as defined in

section 2 of the All India Services Act, 1951 (61 of 1951);
(f)"performance appraisal report" means the performance appraisal report referred to

in rule 4 and 5;

1
Published vide Notification No. 11059/18/2002-AIS-III dated 14-03-2007 vide GSR
No. 197(E) dated 14-03-2007 in supersession of All India Service (Confidential Roll)
Rules, 1970
(g)"performance appraisal dossier" means the compilation of the performance

appraisal reports written on a member of the Service, referred to in rule 3, and includes
such other documents as may be specified by the Central Government, by general or
special order, in this behalf.
(h)"promotion" means appointment of a member of the Service to the next higher grade
over the one in which he is serving at the relevant time.
(i)"referral board" means a board consisting of officers of the Service designated by the
Central Government for cases relating to all officers of the Service on Central deputation,
or for officers of State cadres serving in the State, specified in Schedule 3;
(j)"reporting authority" means such authority or authorities supervising the

performance of the member of the Service reported upon as may be specifically
empowered in this behalf by the Government;
(k)"reviewing authority" means such authority or authorities supervising the

performance of the reporting authority as may be specifically empowered in this behalf
by the Government.
(l)"Schedule" means the schedule annexed to these rules;
(m)"State" means a State specified in the First Schedule to the Constitution and includes
a Union Territory;
(n)"State Government" means the Government of the State on whose cadre the member
of the Service is borne and in relation to a member of the Service borne on a Joint Cadre,
the Joint Cadre Authority.
3. Maintenance and custody of performance appraisal dossier-A comprehensive

performance appraisal dossier shall be maintained for each member of the Service by the
State Government and the Central Government in the manner specified under these rules
and the performance appraisal dossier shall consist of the documents specified in
Schedule 1.
4. Form of the performance appraisal report-(1) The reporting authority shall write
the performance appraisal report in such form as may be specified by the Central
Government in Schedule 2 and the officer reported upon and the reporting, reviewing and
accepting authority shall ensure that the portions of the forms which are to be filled in by
them are completed by them within the time limit specified in this behalf by the Central
Government:

Provided that the Central Government may make such additions in the form or the
cut-off dates so specified as may be considered necessary or desirable.
Provided further that the performance appraisal report shall also be written in such
form as may be specified in this behalf by the Central Government for the members of
the Service on deputation and be treated as mandatory input for empanelment and
promotion and placed in the performance appraisal dossier:
Provided also that the performance appraisal report shall also be written for
members of Service who are on training or study leave in such form as may be specified
in this behalf by the Central Government.
5. Performance appraisal reports- (1) A performance appraisal report assessing the

performance, character, conduct and qualities of every member of the Service shall be
written for each financial year or as may be specified by the Government in the Schedule
2:
Provided that a performance appraisal report may not be written in such cases as
may be specified by the Central Government, by general or special order:
Provided further that if a performance appraisal report for a financial year is not
recorded by 31st of December of the year in which the financial year ended, no remarks
may be recorded thereafter and the officer may be assessed on the basis of the overall
record and self assessment for the year, if he has submitted his self-assessment on time.
(2) Subject to the provision of sub-rule (4), a performance appraisal report shall also
be written when either the reporting or reviewing authority or the member of the Service
reported upon relinquishes charge of the post, and, in such a case, it shall be written at the
time of the relinquishment or ordinarily within one month of such relinquishment.
(3) Where more than one performance appraisal reports are written on a member of
the Service during the course of a financial year each such report shall indicate the period
to which it pertains:
Provided that only one report shall be written on a member of the State of the
Service for a particular period during the course of the financial year and there shall be a
single reporting, reviewing and accepting authority at each level of assessment which
shall be specified in the channel for writing performance appraisal reports by the
concerned Ministries and State Governments and in no circumstances more than one
person shall write the performance appraisal reports in the capacity of reporting,
reviewing or accepting authority for a given period of time.

Provided further that if more than one person of the same superior level
supervises the performance of the member of Service, the Government shall identify the
person to report or review well in advance of the relevant assessment year.
(4) Where the reporting authority has not seen, but the reviewing authority has seen
the performance of a member of the Service for at least three months during the period
for which the performance appraisal report is to be written the reviewing authority shall
write the performance appraisal report of any such member for any such period.
(5) Where, both the reporting authority and the reviewing authority have not seen and
the accepting authority has seen, as referred to in sub-rule (4), the performance of any
such member, the accepting authority shall write the performance appraisal of any such
member during such period.
(6) Where the reporting authority, the reviewing authority and the accepting authority
have not seen the performance of a member of the Service for at least three months
during the period for which the report is to be written, the Government shall make an
entry to that effect in the performance appraisal report for any such period.
(7) Notwithstanding anything contained in sub-rules (1), (2), (4) and (5), it shall not
be competent for the reporting authority, the reviewing authority or the accepting
authority to write a performance appraisal report after he demits office where the
authority writing the performance appraisal report is not a Government servant.
Explanation:-For the purpose of this rule, "a Minister" shall not be construed as having
demitted the office if he continues to be a Minister in the Council of Ministers with a
different portfolio or in the Council of Ministers immediately reconstituted after the
previous Council of Ministers of which he was a Minister with the same or a different
portfolio provided the Prime Minister or the Chief Minister, as the case may be, continues
in office.
6. Review of the performance appraisal report. - (1) The reviewing authority shall
record his remarks on the performance appraisal report, within the timeframe specified in
the Schedule 2.
(2) Where the report is written by the reviewing authority under sub-rule (4) of rule 5,
or where the reviewing authority has not seen, and the accepting authority has seen, the
performance of a member of the Service for at least three months during the period for
which the performance appraisal report is written, the accepting authority shall review the
performance appraisal report of any such member for any such period within the
timeframe specified in the Schedule 2.

(3) It shall not be competent for the reviewing authority, or the accepting authority, to
review any such performance appraisal report unless it has seen performance of the
member of the Service for at least three months during the period for which the report has
been written, and in every such case an entry to that effect shall be made in the
performance appraisal report.
(4) Notwithstanding any thing contained in sub-rules (1) and (2), it shall not be
competent for the reviewing authority or the accepting authority to review any such
performance appraisal report -
(a) Where the authority reviewing the performance appraisal report is a Government
servant, after one month of his retirement from service, and
(b) In other cases, after one month of the date on which he demits office.
Explanation-For the purposes of this rule, "a Minister" shall not be construed as having
demitted the office if he continues to be a Minister in the Council of Ministers with a
different portfolio or in the Council of Ministers immediately reconstituted after the
previous Council of Ministers of which he was Minister with the same or a different
portfolio provided the Prime Minister or the Chief Minister, as the case may be, continues
in office.
7. Acceptance of the Performance Appraisal Report-(1) The accepting authority

shall within the timeframe specified in Schedule 2, record his remarks on the
performance appraisal report and may accept it, with such modifications as may be
considered necessary, and countersign the report;
Provided that where the accepting authority has not seen the performance of any
member of the service for at least three months during the period for which the
performance appraisal report has been written, it shall not be necessary for the accepting
authority to accept any such report and an entry to this effect shall be made in the
performance appraisal report.
(2) Notwithstanding anything contained in sub-rule (1), it shall not be competent for
the accepting authority to accept and countersign any such performance report-
(a) where the accepting authority is a Government servant, after one month of his
retirement from service, and
(b) in other cases, one month after the date on which he demits the office.
(3) When the performance appraisal report be not written or revised- Notwithstanding
anything contained in rule 5 or rule 6, where the accepting authority writes or reviews the
performance appraisal report of any member of the Service, it shall not be necessary to
review or accept any such report.

8. Communication of the performance appraisal report to the Central
Government and the State Government-A certified true copy of the performance
appraisal report shall be sent to the Central Government or the State Government, or both
to the Central Government and the State Government, according as the member of the
Service is serving in connection with the affairs of the State, on whose cadre he is borne,
or the Union, or a State to which he has been deputed under sub-rule (1) of rule 6 of the
respective All India Services Cadre Rules:
Provided that if the performance appraisal report is written in a language other

than Hindi or English, it shall be accompanied by an authentic certified translation in
Hindi or English.
9. Disclosure of performance appraisal report to the officer reported upon and

procedure for representation to the Referral Board-(1) The full annual performance
appraisal report, including the overall grade and assessment of integrity, shall be
disclosed to the officer reported upon after finalization by the accepting authority to
enable the officer reported upon to represent his case.
(2) The officer reported upon may have the option to give his comments on the
performance appraisal report in writing to the accepting authority within fifteen days of
the receipt of the Performance Appraisal Report.
(3) The comments shall be restricted to the specific factual observation contained in
the Performance Appraisal Report leading to the assessment of the officer in terms of
attributes, work output and competency.
(4) The accepting authority shall within fifteen days of receipt of comments from the
officer reported upon forward the same to the reviewing and reporting authority and call
for their views on the comments.
(5) The reporting authority, shall within fifteen days of receipt of comments from the
officer reported upon forward his own views on the comments to the reviewing authority
failing which it shall be presumed that he has no views thereon.
(6) The reviewing authority shall forward the comments of the officer reported upon
along with the views of the reporting authority and his own views to the accepting
authority within fifteen days of receipt of the views of the reporting authority.
(7) The accepting authority shall consider the comments of the officer reported upon,
the views of the reporting authority and the reviewing authority and after due
consideration may accept them and modify the performance appraisal report accordingly
and the decision and final grading shall be communicated to the officer reported upon
within fifteen days of receipt of the views of the reviewing authority.

(8) (a) In case the officer reported upon chooses to represent against the final assessment
conveyed to him according to this procedure, he may represent his case through the
accepting authority for a decision by the Referral Board, as specified in the Schedule 3,
within one month, provided that such representation shall be confined to errors of facts.
(b) The representation of the officer reported upon along with the views of the
reporting authority, the reviewing authority and the accepting authority shall be
forwarded to the Referral Board on the request of the officer reported upon within a
period of fifteen days of receipt of communication.
(9) (a) The Referral Board shall consider the representation of the officer reported upon
in the light of the comments of the reporting authority, the reviewing authority and the
accepting authority and confirm or modify the performance appraisal report, including
the overall grade and the decision of the Referral Board shall be confined only to errors
of facts and the decision of the Referral Board shall be final.
(b) In case an entry or assessment is upgraded or down graded, reasons for the same
shall be recorded in performance appraisal report.
(10) The entire performance appraisal report, including the overall grade, shall
thereafter be communicated to the officer reported upon which shall conclude the process
of assessment and no further representation of any kind shall be entertained thereafter.
10. Memorial against assessment-Nothing in these rules shall be deemed to prelude

an officer from making a memorial to the President on the Performance Appraisal Report,
as provided under rule 25 of the All India Services (Discipline and Appeal) Rules, 1969.
11. General-The Central Government may issue instructions, not inconsistent with
the provisions of these rules, or as it may consider necessary, with regard to the writing of
the performance appraisal reports, the maintenance of the performance appraisal dossier
and the effect of the performance appraisal reports on the conditions of service of a
member of the Service.

SCHEDULE 1
[See rule 3]
Documents to be maintained in the Performance Appraisal Dossier
(i) A Curriculum Vitae to be updated annually on the basis of the performance

appraisal reports and a five-yearly Curriculum Vitae update submitted by the
officer reported upon.
(ii) The performance appraisal reports earned throughout the career.
(iii) Certificates of training, academic courses attended after joining service, study
leave.
(iv) Details of books, articles and other publications.
(v) Appreciation letters from Government or Secretary or Head of Department or

special bodies or Commissions.
(vi) Reports of medical Check-ups.
(vii) Copy of order imposing any of the penalties specified in the All India Services
(Discipline and Appeal) Rules, 1969 and final result of inquiry into allegations
and charges against a member of the Service.
(viii) Warnings or displeasure or reprimands of the Government

2
SCHEDULE 2
[See rule 4]
List of Appendices containing Forms for Performance Appraisal Report
Appendix I- Performance Appraisal Report Forms and summary of medical

report for the Indian Administrative Service.
• Form I and general guidelines for filling up the Performance Appraisal Report
form for the Indian Administrative Service officers except the level of Secretary
or Additional Secretary or equivalent to Government of India.
• Form II and general guidelines for filling up the Performance Appraisal Report
form for the Indian Administrative Service officers of the level of Secretary or
Additional Secretary or equivalent to Government of India.
• Form III for the Indian Administrative Service officers who are on deputation
under clauses (i) and (ii) of sub-rule (2) of rule 6 of the Indian Administrative
Service (Cadre) Rules, 1954.
• Form IIIA Performance Report on study leave or leave for study for Indian
Administrative Service officers.
• Form IIIB Performance report on training (applicable for the Indian

Administrative Service officers).
Appendix II- Performance Appraisal Report Forms and summary of medical

report for the Indian Police Service officers.
form for the Indian Police Service officers except the level of Additional director
General of Police or Director General of Police or equivalent.
form for the Indian Police Service officers of the level of Additional Director
General of Police or Director General of Police or equivalent.
_______________________________________________________________________
2
Substituted vide Notification No. 11059/09/2006-AIS-III dated 31.03.2008 published
in GSR No. 256(E) dt. 31.3.2008

• Form III for the Indian Police Service officers who are on deputation under
clauses (i) and (ii) of sub-rule 2 of rule 6 of the Indian Police Service (Cadre)
Rules, 1954.
• Form IIIA Performance Report on study leave or leave for study for Indian Police
Service officers.
• Form IIIB Performance report on training (applicable for the Indian Police
Service officers).
Appendix III-Performance Appraisal Report Forms and summary of medical

report for the Indian Forest Service officers.
form for the Indian Forest Service officer except the level of Principal Chief
Conservator of Forests or Additional Principal Chief conservator of Forests.
form for the Indian Forest Service officers of the level of Principal Chief
Conservator of Forests or Additional Principal Chief conservator of Forests.
• Form III for the Indian Forest Service officers who are on deputation under
clauses (i) and (ii) of sub-rule 2 of rule 6 of the Indian Forest Service (Cadre)
Rules, 1966.
• Form IIIA Performance Report on study leave or leave for study for Indian Forest
Service officers.
• Form IIIB Performance report on training (applicable for the Indian Forest
Service officers).

3
SCHEDULE 3
[See rule 2(i)]
Composition of the Referral Board
For Indian Administrative Service
(a) In respect of officers working in the States-

(i) Chief Secretary of the State Chairperson
(ii) Senior most Secretary in the State Member
(iii) Secretary (Appointments) Convener
(b) In respect of officers working in the Centre-

(i) Cabinet Secretary Chairperson
(ii) Secretary (Personnel) Member
(iii) Establishment Officer Convener
For Indian Police Service

(ii) Director General of Police Member
(iii) Secretary (Appointments) Member
(iv) Principal Secretary/Secretary Home Department Convener

(ii) Secretary (Home) Member
(iii) Establishment Officer, Deptt. of Personnel & Trg. Member
(iv) Joint Secretary (Police) Convener
Provided that when the officer being appraised is of the level of Joint
Secretary or above, the joint Secretary (Police) may be replaced by an officer
of the level of Secretary to be nominated by the Cabinet Secretary."
________________________________________________________________________
3
Substituted vide Notification No. 11059/09/2006-AIS-III dated 31.03.2008 published
in GSR No. 256(E) dt. 31.3.2008

For Indian Forest Service

(ii) Principal Chief Conservator of Forests in the State Member
(iii) Secretary (Appointments) Member
(iv) Principal Secretary (Environment and Forests)/
Convener Secretary (Environment and Forests)

(ii) Secretary (Environment and Forests) Member
(iii) Establishment officer, Deptt. of Personnel & Trg. Member
(iv) Joint Secretary (CCI) Convener
Provided that when the officer being appraised is of the level of Joint Secretary or
above, the Joint Secretary (CCI) may be replaced by an officer of the level of
Secretary to be nominated by the Cabinet Secretary.

4
Appendix II
Form I
(See rule 4)
The All India Services (Performance Appraisal Report) Rules, 2007
(Applicable for all Indian Police Service officers up to the level of Inspector General of Police)
Performance Appraisal Report for the period from ___________________________________
Section I-Basic Information
(To be filled in by the Administration Division/Home Department)
1. Name of the officer reported upon :
2. Service :
3. Cadre :
4. Year of allotment :
5. Date of Birth :
6. Present Grade :
7. Present post :
8. Date of appointment to present post :
9. Reporting, Reviewing and Accepting

Authorities :
Name & Designation Period worked

Reporting Authority
Reviewing Authority
Accepting Authority
______________________________________________________________________________
4
Substituted vide Notification No. 11059/09/2006-AIS-III dated 31.03.2008 published in GSR No. 256(E) dt.
31.3.2008

10. Period of absence on leave, etc.
Period Type Remarks

On Leave (specify type)
Others (specify)
11. Training Programs attended
Date from Date to Institute Subject
12. Awards/Honours
13. Details of PARs officers not written by the officer as reporting/reviewing authority for the
previous year.
14. Date of filling the property return for the year ending December:
15. Date of last prescribed medical examination (Mandatory for all Indian Police Service
officers) Attach summary of the medical report.
Signature on behalf of_____________

Admn./Home Deptt.
Date:

Section-II - Self Appraisal
1. Brief description of duties:
(Objectives of the position you hold and the tasks you are required to perform, in about 100 words)
2. Annual work plan and achievement:
Tasks to be performed Deliverables 1(1) Actual Achievement 2(2)

Initials Mid
3(3)
year 4(4)
1(1)
Deliverables refer to quantitative or financial targets or verbal description of expected outputs.
2(2)
Actual Achievement refers to achievement against the specified deliverables in respect of each
task ( as updated at mid-year). No explanations for divergences are to be given in this table.
3(3)
Initials listing of deliverables are to be finalized within 1 month of the start of the period under
report.
4(4)
Mid year listing of deliverables are to be finalized within 6 months of the start of the period under
report.

3. During the period under report, do you believe that you have made any exceptional
contribution e.g. successful completion of an extraordinary challenging task or major
systemic improvement? If so, please give a verbal description (within 100 words.)
4. What are the factors that hindered your performance?
5. Please indicate specific areas in which you feel the need to upgrade your skills through
training programs:
For the current assignment :

For your future career :
Please Note: You should send an updated CV, including additional qualification acquired
/training programs attended/publications/special assignments undertaken, in a prescribed
Performa, to the cadre controlling authority, once in 5 year, so that the records with the
cadre controlling authority remain updated.
6. Declaration
Have you filed your immovable property return, as due. If yes,

please mention date.
Have you undergone the prescribed medical check up ?
Have you set the annual work plan for all officers for the current
year, in respect of whom you are the reporting authority ?
Signature of officer reported upon

_______________
Date:

Section III Appraisal
1. Please state whether you agree with the responses relating to the accomplishments of the work
plan and unforeseen tasks as filled out in Section II. If not please furnish factual details.
2. Please comment on the claim (if made) of exceptional contribution by the officer reported
upon.
3. Has the officer reported upon met with any significant failures in respect of his work? If
yes, please furnish factual details.

4. Do you agree with the skill up-gradation needs as identify by the officer?
5. Assessment of work output (This assessment should rate the officer vis-à-vis his peers and
not the general population. Grades should be assigned on a scale of 1-10, in whole numbers, with
1 referring to the lowest grade and 10 to the best grade. Weightage to this Section will be 40%)
Reporting Reviewing Initial of

Authority Authority Reviewing
Authority
i. Accomplishment of planned work
including training course for various
ranks.
ii. Quality of output and effectiveness
in areas like supervising, investigation
iii. Accomplishment of exceptional
work/unforeseen tasks performed
Overall Grading on "Work Output"
6. Assessment of Personal Attributes (on a scale of 1-10 Weightage to this Section will be
30%)
Authority
i Attitude to work
ii Sense of responsibility
iii Overall bearing and personality
iv Emotional stability
v Communication skills
vi Moral courage and willingness
to take a professional stand
vii Leadership qualities
viii Capacity to work in time limit
Overall Grading on Personal
Attributes

7. Assessment of Functional Competency (on a scale of 1-10 Weightage to this Section
will be 30%)

Authority
i Knowledge of Laws/Police rules/
Procedures/Knowledge of area and
terrain/IT-skills and awareness of
the local norms in the relevant area.
ii Strategic planning ability
iii Decision making ability
iv Initiative
v Interest in welfare of Policemen and
their families and appraising ability
vi Ability to motivate and develop
subordinates/work in a team.
Overall Grading on
"Functional competency"
8. Integrity
Please comment on the integrity of the officer
9. Pen picture by Reporting Officer. Please comment (in about 100 words) on the overall
qualities of the officer including areas of strengths and lesser strengths and his attitude
towards weaker sections.

10. Recommendation relating to domain assignment (Please tick mark any four)
Anti-corruption & Vigilance Police Research and Development

Criminal Investigation (CBI, CID) Security Related Communication
Network/IT
Paramilitary forces Intelligence
Railways Counter-insurgency
Economic Offences Security (VIP & Industrial)
Traffic Armed Police Bn.
Law & Order Metropolitan & Urban Policing
Police Training Anti Terrorism
Personnel Administration Cyber Crimes
Border Management Others
Forest & Wild life related crimes
11. Overall grade (on a scale of 1-10)
Signature of Reporting Authority ______________
Date:

Section IV Review
1. Do you agree with the assessment made by the reporting officer with respect to the work
output and the various attributes in section III ? Do you agree with the assessment of
the reporting officer in respect of extraordinary achievement and/or significant failures
of the MOS/officer reported upon?
(In case you do not agree with any of the numerical assessments of attributes please record your
assessment in the column provided for you in that section and initial your entries)
Yes No
2. In case of difference of opinion details and reasons for the same may be given.
3. Comments, if any, on the pen picture written by the Reporting Authority.

Criminal Investigation (CBI,CID) Security Related Communication

Network/IT
5. Overall grade on a scale of 1-10
Signature of Reviewing Authority _____________
Date:

Section V Acceptance
1. Do you agree with the remarks of the reporting/reviewing authorities ?
Yes No
Signature of Accepting Authority ________________
Date:

Form II
(See rule 4)

(Applicable for Indian Police Service officers up to the level of Additional Director General
of Police or Director General of Police or equivalent)
Performance Appraisal Report for the period from ________________to________________
1. Name of the officer reported upon : :
2. Service :
3. Cadre :
5. Date of Birth :
6. Present Grade :
7. Present post :

Authorities :

Reporting Authority
Reviewing Authority
Accepting Authority

Period Type Remarks

Others (specify)
12. Awards/Honours:
13. Details of PARs officers not written by the officer as reporting/reviewing

authority for the previous year.
14. Date of filling the property return for the year ending December :
15. Date of last prescribed medical examination (Mandatory for all Indian Police Service
officers) Attach copy of the summary of the medical report.

Admn./Home Deptt.
Date:

Section – II
Declaration
Have you filed your immovable property return, as due. If yes Yes/No Date
Have you undergo the prescribed medical check up ? Yes/No
Have you sent the annual work plan for all the officer for Yes/No
the current year, in respect whom you are the reporting
authority ?
Have you prepared the work plan for yourself ? Yes/No
Have you enclosed a note on important achievement during
the period ?
Signature of officer reporting upon __________________

Section-III Appraisal
1. Assessment of Attributes (This assessment should rate the officer vis-à-vis his peers and
1 referring to the lowest grade and 10 to the best grade, 70% weightage will be assigned by this
item)
Reporting Reviewing Initial of Reviewing

Officer Officer Officer
i) Attitude to work
ii) Decision making ability
iii) Initiative
iv) Ability to inspire & motivate
v) Strategic Planning ability
/innovativeness.
vi) Coordination ability
Overall grading on attributes
2. Assessment of work output (This assessment should rate the officer vis-à-vis his peers
and not the general populate should be assigned on a scale of 1-10, in whole numbers, with 1
referring to the lowest grade and 10 to the best weightage will be assigned to this item.)
Reporting Reviewing Initial of Reviewing

Officer Officer Officer
i) Accomplishment of Planned
Work
ii) Quality of Output
iii) Accomplishment of excep-
tional work/unforeseen tasks
during the period
Overall Grading on ‘Work Output’
3. Integrity
Please comment on the integrity of the officer, keeping in mind both his financial
integrity and his moral integrity.

4. Pen picture by the Reporting Authority.
Please comment (in about 100 words) on the overall qualities of the officer including areas of
strengths and lesser strengths and his attitude towards weaker sections.
Anti-corruption & Vigilance Police Research & Development

Network/IT
Date:

Section IV Review
output and the various attributes in section III ? Do you agree with the assessment of the
reporting officer in respect of extraordinary achievement and/or significant failures of the
MOS/officer reported upon ?
(In case you do not agree with any of the numerical assessments of attributes please record your
assessment in the column provided for you in that section and initial your entries)
Yes No

Network/IT
5. Overall grade on a scale of 1-10

Date:

1. Do you agree with the remarks of the reporting/reviewing authorities?
Yes No

Date:


Form III
(See rule 4)
[Applicable for Indian Police Service officers, who are on deputation under clauses (i) and
(ii) of sub-rule (2) of rule 6 of the Indian Police Service (Cadre) Rules, 1954]
Performance Appraisal Report for the period from ________________to_______________

1. Name of the officer reported upon :
2. Service :
3. Cadre :
5. Date of Birth :
6. Present Grade :
7. Present post :

Authorities :

Reporting Authority
Reviewing Authority
Accepting Authority
Period Type Remarks

Others (specify)

12. Awards/Honours:
13. Details of PARs officers not written by the officer as reporting/reviewing authority for the
previous year:
14. Date of filling the property return for the year ending December:
15. Date of last prescribed medical examination (Mandatory for all Indian Police Service officers)
Attach summary of the medical report.

Admn./Home Deptt.
Date:

Section-II - Self Appraisal
1. Brief description of duties:
(Objectives of the position you hold and the tasks you are required to perform, in about 100 words)
2. Annual work plan and achievement:
Tasks to be performed Deliverables 1(1) Actual Achievement 2(2)

Initials Mid
3(3)
year 4(4)
1(1)
Deliverables refer to quantitative or financial targets or verbal description of expected
outputs.
2(2)
Actual Achievement refers to achievement against the specified deliverables in respect of
each task (as updated at mid-year). No explanations for divergences are to be given in this
table.
3(3)
Initials listing of deliverables are to be finalized within 1 month of the start of the period
under report.
4(4)
Mid year listing of deliverables are to be finalized within 6 months of the start of the period
under report.

3. During the period under report, do you believe that you have made any exceptional
contribution? If so, please give a verbal description (within 100 words.)
4. Declaration
Have you filed your immovable property return, as due. If yes, Yes/No Date
Have you undergone the prescribed medical check up? Yes/No
Have you set the annual work plan for all officers for the current Yes/No
year, in respect of whom you are the reporting authority?
Signature of officer reported upon _______________

Date:

Section III Appraisal
1. Assessment of Attributes (This assessment should rate the officer vis-a-vis his peers and
not the general population. Grades should be assigned on a scale of 1-10, in whole numbers,
with 1 referring to the lowest grade and 10 to the best grade). 70% weightage will be
assigned to this item.

Officer Officer Reviewing
Officer
i Attitude to work
ii Decision making ability
iii Initiative
iv Ability to inspire and motivate
v Strategic planning ability /
innovativeness
vi Co-ordination ability
Overall Grading on Attributes
2. Assessment of work output (This assessment should rate the officer vis-à-vis his peers and
1 referring to the lowest grade and 10 to the best grade. 30% weightage will be assigned to this
item.)

Officer Officer Reviewing
Officer
i. Accomplishment of planned work
ii. Quality of output
iii. Accomplishment of unforeseen
tasks/exceptional work during the
period
Overall Grading on "Work Output"
3. Integrity
Please comment on the integrity of the officer, keeping in mind both his financial
integrity and his moral integrity

4. Pen picture by the Reporting Authority. Please comment (in about 100 words) on the
overall qualities of the officer including areas of strengths and lesser strengths and his
attitude towards weaker sections.

Network/IT
Date:

Section IV Review
output and the various attributes in section III? Do you agree with the assessment of the reporting
officer in respect of extraordinary achievement and/or significant failures of the MOS/officer
reported upon?
(In case you do not agree with any of the numerical assessments of attributes, please record your
assessment in the column, provided for you in that section and initial your entries)
Yes No

Network/IT

Date:

1. Do you agree with the remarks of the reporting/reviewing authorities?
Yes No

Date:

Form III-A
(See rule 4)

PERFORMANCE REPORT ON STUDY LEAVE/LEAVE FOR STUDY
(Applicable for Indian Police Service Officers)
(For the year/period ending________________)
A. PERSONAL DATA
1. Name of the Officer

2. Cadre/year of allotment
3. Date of Birth
4. Present Grade
5. Study Leave/Leave Details
a) Course
b) Institution
c) Duration
6. Period of Sanctioned Leave

7. Details of Degree/Certificate/Diploma
and Evaluation obtained during the
period (copies to be enclosed)
8. Date of Filing Annual Property Returns
B. SELF ASSESSMENT:-
Officer's Signature ______________________

Date ______________________
To be filled in duplicate and submitted to Cadre Controlling Authorities in the State and the
Central Government.

Form III-B
(See rule 4)

PERFORMANCE REPORT ON TRAINING
(Applicable for Indian Police Service Officers)
(For the year/period ending________________)
A. PERSONAL DATA
1. Name of the Officer
2. Service/Cadre/year of allotment
3. Date of Birth
4. Present Grade
5. Training Details
a) Course
b) Institution
c) Duration
Period of Sanctioned Leave

7. Details of Degree/Certificate/Diploma
and Evaluation obtained during the
period (copies to be enclosed)
8. Date of Filing Annual Property Returns

B. SELF ASSESSMENT:-
Officer's Signature ______________________

Date ______________________
To be filled in duplicate and submitted to Cadre Controlling Authorities in the State and the
Central Government.

Form IV
[See rule 3]
The All India Service (Performance Appraisal Report) Rules, 2007
PROFORMA FOR HEALTH CHECKUP FOR IPS OFFICERS
Date:-
Name Age Sex M/F
Height Weight Chest Expansion
Brief clinical history, if any:
1: Examination
A. General Physical Examination
B. Systemic Examination
C. Hearing
D. Vision
II. Investigations
Haemogram
Hb%
TLC
DLC
Peripheral Smear

Blood Sugar
P.P
Lipid Profile
Total Cholesterol
HDL Cholesterol
LDL Cholesterol
VLDL Cholesterol
Triglyceride
Liver Function Test
Total Bilirubin
Direct Bilirubin
Indirect Bilirubin
SCOT
SGPT
ALK Phosphatase
S Protein
Alibumin
Globulin
Kidney Function Test
Urea
Creatinine

Uric Acid
Electrolytes
Na+
K
Calcium
Inorganic Phosphates
Cardiac Profile
CPK
CK-MB
LDH
SGOT
Urine
Routine Microscopic
Sugar
Albumin
E.C.G.
X.ray Chest
Ultra Sound Abdomen
Hearing
Vision
Physical Efficiency Test

Any other Investigation
Advise
B: Medical Report of the Officer
1 Haemoglobin level of the officer Normal/ Low

2 Blood Sugar level Satisfactory/ Normal / High / Low
3 Cholesterol level of the officer Normal/High/Low
4 Liver functioning Satisfactory/ Normal / High / Low
5 Kidney Status Normal/Both-one Kidney not functional
optimally
6 Cardiac Status Normal/enlarged/blocked/not normal
7 BMI (Body Mass Index ) Underweight/Normal/Overweight/Obese
8 Endurance Test Excellent/Normal/Low
C. Summary of Medical Report (Copy to be attached to PAR)
1 Physical Fitness Excellent/Fit/Unfit

2 Overall Health of the officer Excellent/Very Good/Good/Average
3 Any other remarks based on the health
medical check up of the officer
4 Whether Fit for Field Duty Yes/No
Date Signature of Medical Authority

SPEED POST
No.170 11/3/2003-IPS.II
Government oflndialBharat Sarkar
Ministry of Home Affairs/Grih Mantralaya
***
North Block, NewDelhi-1
Dated, the 21st November,2008.
To
The Chief Secretaries and UGPs of all State Governments
(As per standard list)
Sub:- All India Service (Performance Appraisal Report) Rules, 2007-forms for
annual health check up-Reg.
Sir,
I am directed to refer to this Ministry's letter of even number dated 6.5.2008
whereby the All India Service Rules (Performance Appraisal Report) Second
Amendment Rules, 2008 for IPS Officers notified by Department of Personnel and
Training was intimated. Regular annual medical check-up is mandatory for all IPS
Officers, as prescribed in the aforesaid rules. The proforma for health check-up of IPS
officers as finalized in consultation with Ministry of Health & Family Welfare is
enclosed. (Annexure). The medical format is also available on the official website of
Ministry of Home Affairs at http://www.mha.nic.in, . for information and guidance.
2. It is requested that the above may be brought to the notice of each IPS officer
serving under the respective State Governments/Union Territory. Necessary action may
be taken for authorizing Government/ Private Hospitals for undergoing annual health
check-up by the IPS officers and the charges for the same will be borne by the respective
State Governments/ Union Territory.
3. The annual medical examination by IPS officers will be undertaken during the
second half of the reporting period i.e. from 1st October to 31st March.
Yours faithfully,
sd/-
(K. Natarajan)
Under Secretary to the Govt. of India
Encl: As above.

N0.17011/3/2003- IPS.II
Government of lndia/Bharat Sarkar
Ministry of Home Affairs/Grih Mantralaya
North Block, New Delhi-1

Dated, the 12th January, 2009.
To
The Chief Secretaries and DGPs of all State Governments

(As per standard list)
Sub:- All India Service (Performance Appraisal Report) Rules, 2007 –

Annual medical check up for IPS officers - Clarification -Reg.
Sir,
I am directed to refer to this Ministry's letter of even number dated 24.11.2008 on
the. subject cited above, whereby the State Governments were requested to take
necessary action for authorizing Government/Private Hospitals for undergoing the annual
medical examination by IPS officers serving in their cadre.
2. It is informed that IPS officers on Central deputation to CPOs/CPMFs and other

Central Government Departments / Organizations posted outside New Delhi at various
States/ UTs shall undergo the medical examination at the Government/Private Hospitals
authorized by the respective State Government / UT for IPS officers serving in their
cadre. The charges for the medical examination will be borne by the respective
Organization where the officer is working and at the same rates prescribed by the State
Government/ UT for IPS officers serving in their Cadre.
3. A copy of the format for medical examination is available on the website of

Ministry of Home Affairs at http://www.mha.nic .in for information.
Yours faithfully,
Sdj-
(K. Natarajan)
Under Secretary to the Govt. of India
Tele No. 23093551
Copy to: UT (Services) Section, Ministry of Home Affairs - for information and
necessary action.


Letter for Change in norms for Performance Appraisal Report for IPS
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CADRE: I.P.S
PERSONAL INFORMATION
1. NAME :
2. BATCH : RR- SPS-
5. DATE OF ENLISTMENT : DD/MM/YYYY
ENLISTMENT ___________ Months
District __________
State __________
8. CATEGORY : __________________________
Check Box GEN SC
9. QUALIFICATION :

Graduate
Post Graduate
Others

11. DATE OF CONFIRMATION : DD/MM/YYYY
12. DATE OF ENTRY IN SENIOR : DD/MM/YYYY

SCALE
13. DATE OF ENTRY IN SELECTION : DD/MM/YYYY

GRADE
14. DATE OF APPOINTMENT AS DIG : DD/MM/YYYY
15. DATE OF APPOINTMENT AS IGP : DD/MM/YYYY
16. DATE OF APPOINTMENT AS ADGP : DD/MM/YYYY
17. DATE OF APPOINTMENT AS DGP : DD/MM/YYYY
18. DATE OF RETIREMENT : DD/MM/YYYY
MEDALS
PRESIDENT’S POLICE MEDAL FOR MERITORIOUS YYYY
SERVICE
PRESIDENT’S POLICE MEDAL FOR GALLANTARY YYYY

SERVICE
POSTINGS
Check Box
DURATION
POSTING/LEAVE/COURSE/TRAINING/
WITHOUT POSTING/DEPUTATION
FROM TO
DD/MM/YYYY DD/MM/YYYY PROBATIONARY A.S.P. (UNDER TRAINING)

SUPDTS . OF POLICE (OFFG.) As on 10.9.2010
(Not exactly as per seniority order)
SR. NAME OF THE QUALIFICATION DATE OF PRESENT PLACE DATE OF DATE OF
RETIREMENT
NO. D.O.B. PROMO- OF POSTING POSTING
OFFICER HOME DISTT. TION AS DSP
SARV./SHRI
1. 2 3 4 5 6 7
1. RAJINDER SINGH BA,LL.B 05/11/1985 SP/VIG. BUREAU, 27/06/2008 31/03/2016
DARBHANGA, (D.R.) 26/03/1958 EOW, PB., CHG.
FDK
2. BALKAR SINGH BA 21/04/1990 JT. DIRECTOR/ 27/02/2009 31/03/2019
SIDHU, (D.R.) 07/03/1961 CRIME, VIG.
FZR BUREAU, PB.,
CHG.
3. GURINDER SINGH B.SC., M.ED. 21/04/1990 COMDT., 5TH CDO 20/11/2008 31/05/2022
DHILLON, (D.R.) 05/05/1964 BN., BHG. (ADDL.
GSP CHARGE AS
AIG/TRAFFIC-II.)
4. MOHNISH CHAWLA, BA, LL.B 21/04/1990 AIG/ZONAL/CID, 09/10/2009 31/05/2023
(D.R.) 01/05/1965 PATIALA.
S.A.S. NAGAR
5. SURINDERPAL SINGH M.SC (HONS.) 21/04/1990 AIG/COUNTER 00/09/2010 30/09/2024
PARMAR, (D.R.) 04/09/1966 INTELLIGENCE,
JAL PB.,CHG.
6. AMAR SINGH BA 21/04/1990 DCP/AMRITSAR 02/09/2010 31/12/2017
CHAHAL, (ESM) (D.R.) 22/12/1959
MANSA
7. JATINDER SINGH MA 21/04/1990 SSP/ROPAR 02/09/2010 31/01/2021
AULAKH, (DR) 04/01/1963
FZR
8. MUKHWINDER SINGH MA 21/04/1990 AIG/WELFARE & 24/02/2009 31/12/2021
CHHINA, (D.R.) 26/12/1963 LITIGATION, CPO,
AMRITSAR PB., CHG.
9. PARAMDEEP SINGH MA (ENG) 21/04/1990 AIG/IVC, PB., CHG. 02/03/2009 28/02/2022
SANDHU, (D.R.) 22/02/1964
CHG.
10. JASKARAN SINGH, M.A. 21/04/1990 AIG/PAP, JAL. 12/10/2009 30/04/2022
(D.R.) 15/04/1964
JAL
11. YURINDER SINGH, B.Sc., MBA 21/04/1990 DCP/LUDHIANA 01/09/2010 31/10/2019
(D.R.) 04/10/1961
BARNALA
12. ARUN KUMAR MA 21/04/1990 AIG/HQRS.,INT., 00/09/2010 30/06/2020
MITTAL, (D.R.) 16/06/1962 PB.,CHG
MOGA

13. GURSHARAN SINGH MA(ENG) 21/04/1990 SSP/LUDHIANA 01/09/2010 31/08/2022
SANDHU, (D.R.) 01/08/1964 (RURAL)
HPR
14. KANWAR BAHADUR B.A. 21/04/1990 AIG/ARMAMENT, 20/02/2009 30/09/2018
SINGH, (D.R.) 01/09/1960 CPO, PB., CHG.
KPT (IN ADDITION ATT.
TO PRIVATE SEC.
AGENCY, PB. &
AIG/TRANSPORT,
CPO,PB.)
15. SURINDER KUMAR B.SC. & A.H. 21/04/1990 ADDL. DCP-I, JAL. 07/10/2009 31/12/2019
KALIA DR., (D.R.) 28/12/1961
KPT
16. SHAMMI , (D.R.) MA, B.ED. 21/04/1990 A.C, 7TH BN. PAP, 20/04/2007 30/09/2014
13/09/1956 JAL. (UNDER
AMRITSAR TRANSFER AS
SP/CM SECURITY,
PB.)
17. RANBIR SINGH MA 06/05/1990 SSP/FATEHGARH 02/09/2010 31/03/2019
KHATRA, (D.R.) 16/03/1961 SAHIB
PATIALA
18. TULSI RAM, (D.R.) B.SC., LL.B 21/04/1990 COMDT., 7th IRB, 10/07/2009 31/03/2016
18/03/1958 KAPURTHALA
HPR
19. SUKHDEV SINGH BA 21/04/1990 COMDT., 1ST CDO 17/05/2010 31/01/2014
BHATTI , (D.R.) 09/10/1956 BN., BHG.
MANSA
20. DILBAG SINGH, (D.R) BA, LL.B 21/04/1990 SP/C.M. SEC., PB., 22/02/2009 31/10/2015
23/10/1957 CHG.
RPR
21. MOHINDER SINGH MA, M.PHIL 21/04/1990 DY. DIR. (GENL.) 26/04/2010 31/07/2014
TEJI , (D.R.) (PUB.ADMN) MRS PPA,
21/07/1956 PHILLAUR.
LDH
22. BALJOT SINGH BA, LL.B 21/04/1990 COMDT., 27TH BN. 09/06/2010 31/12/2024
RATHORE, (DR) 21/12/1966 PAP, JALANDHAR.
CHG.
23. GURPREET SINGH BA (HONS.) 04/01/1991 SSP/S.A.S.NAGAR 30/09/2009 31/10/2025
BHULLAR, (D.R.) 05/10/1967
CHD
24. HARDIAL SINGH MA 05/03/1991 SSP/MANSA 01/10/2009 30/09/2019
MANN, (D.R.) 01/09/1961
BARNALA
25. HARBAJ SINGH, (D.R.) MA (HIST.) 05/03/1991 SP/SPL. 25/05/2010 31/03/2020
15/03/1962 INVESTIGATION
FZR CRIME-I, PB., CHG.

26. GURPREET SINGH M.SC. 15/03/1991 SSP/BARNALA 01/09/2010 31/05/2020
TOOR, (D.R.) 28/05/1962
LDH
27. SURJIT SINGH, (D.R.) BA, LL.B 28/01/1991 SP/HQRS., 24/02/2009 29/02/2020
10/02/1962 FEROZEPUR
AMRITSAR
28. HARJINDER SINGH, MA 30/01/1991 ADDL. DCP/IV, 26/03/2010 31/10/2015
(D.R.) 10/10/1957 LDH
AMRITSAR
29. GURPREET SINGH BA 23/01/1991 SSP/PATIALA 02/09/2010 31/08/2020

GILL, (D.R.) 03/08/1962
LDH
30. MAHIPAL SINGH B.A. 11/03/1986 AIG/TRAFFIC, PB., 04/05/2010 31/08/2011
MANN, (D.R.) 09.08.1953 CHG.
FGS
31. IQBAL SINGH, P/292 BA 18/06/1989 SP/HUMAN 28/05/2004 30/11/2015
01/12/1957 RIGHTS, PB., CHG.
LDH
32. AMRIT BRAR, (D.R.) M.A. 04/07/1989 AIG/CRIME 31/03/2010 31/10/2017
(MRS.) 30/10/1959 AGAINST WOMEN,
MUKTASAR PB., CHG.
33. HARCHARAN SINGH MA, LLB 30/09/1993 SSP/SANGRUR 02/09/2010 31/10/2025
BHULLAR, (D.R.) 12/10/1967
FZR
34. CHARANJIT KUMAR, B.A. 08/02/1994 SP/PUNJAB HOME 23/07/2010 30/04/2014
(D.R.) 11/04/1956 GUARDS.
JAL.
35. RAJINDER KUMAR BA 31/10/1989 ZONAL SP/ CRIME, 03/08/2006 29/02/2016
SHARDA, P/313 28/02/1958 PB., ASR.
JALANDHAR
36. SUKHWANT SINGH BA, LL.B 08/08/1994 SP/CITY-1, S.A.S. 02/03/2009 30/09/2024
GILL ,(D.R.) 08.09.1966 NAGAR
MOGA
37. JASPREET SINGH BA,LL.B 07/09/1994 SP/HQRS., FGS 10/03/2010 31/08/2021
SIDHU ,(D.R.) 29/08/1963
MANSA
38. GURMIT SINGH BA,LL.B 08/08/1994 SSP/AMRITSAR 12/03/2009 31/01/2026
CHAUHAN, (D.R.) 31.01.1968 (RURAL)
BATHINDA
39. NAVEEN SAINI, (D.R.) B.A., MBA 08/08/1994 STAFF OFFICER 30/11/2025
18.11.1967 TO DGP,PUNJAB
AMBALA
40. SUKHMINDER SINGH B.E. 08/08/1994 SSP/KAPURTHALA 02/09/2010 28/02/2026
MANN, (D.R.) 04.02.1968
MUKTSAR

41. SURINDERJIT SINGH M.B.A. 08/08/1994 SP/VIGILANCE 29/07/2009 30/09/2024
MAND, (D.R.) 10.09.1966 BUREAU, PB.
LUDHIANA
42. SNEHDEEP SHARMA, M.SC.(PHY.) 12/08/1994 SSP/MOGA 23/03/2010 31/10/2026
(D.R.) 05/10/1968
AMRITSAR
43. KANWALDEEP SINGH, B.A., LL.B 10/08/1994 SP/HQRS., 24/10/2009 31/10/2026
(D.R.) 12.10.1966 S.A.S.NAGAR.
MANSA
44. SANDEEP GOEL, (D.R.) MA(HIST.) 11/08/1994 ADDL. 27/03/2010 30/09/2025
21.09.1967 DCP/CONTROL
FARIDKOT ROOM, LDH.
45. JASDEV SINGH M.A. M.PHIL. 09/08/1994 ADDL. D.C.P.-III, 31/05/2010 31/12/2026
SIDHU, (D.R.) 18.12.1968 LDH.
MANSA
46. SANDEEP KUMAR MA 12/08/1994 AIG/SEC., PB., 25/05/2010 31/12/2027
SHARMA ,(D.R.) 22.12.1969 CHG. (UNDER
CHANDIGARH TRANSFER AS
AIG/PERS.III)
47. PARAMBIR SINGH B.Com. 10/08/1994 SP/GRP, JAL. 14/05/2010 31/05/2024
PARMAR, (D.R.) 02.05.1966 (UNDER
KPT TRANSFER AS
SP/CM,SECURITY)
48. RAJ BACHAN SINGH B.COM. 17/09/1994 ADC TO 04/12/2006 30/09/2022
SANDHU, (D.R.) 30.09.1964 GOVERNOR,
MANSA PUNJAB,
CHANDIGARH
49. GURPREET SINGH, B.A. 15/08/1994 SP/C.M.SEC., PB. 26/05/2010 30/09/2025
(D.R.) 30.09.1967
LUDHIANA
50. RUPINDER SINGH, B.A. 16/08/1994 A.C. 3rd IRBN., LDH 30/09/2025
(D.R.) 25.09.1967 (ADDL. CHARGE
CHANDIGARH AS DEPUTY
DIRECTOR (OUT-
DOOR) MRS PPA
PHILLAUR
51. HARBHAJAN SINGH, M.PHIL 19/08/1994 SP/C.M.SEC., PB., 27/04/2010 30/04/2021
(D.R.) 10.04.1963 CHG.
HOSHIARPUR
52. SARABJIT SINGH, B.E. 19/08/1994 ADDL. DCP-II, 23/04/2007 31/12/2026
(D.R.) 27.12.1968 JALANDHAR.
MOGA
53. SUSHIL KUMAR, (D.R.) B.COM., LL.B 10/08/1994 ADDL. DCP-II, 19/03/2010 30/06/2021
24.06.1963 LUDHIANA
PATIALA

54. HARPREET SINGH, B.A. 09/08/1994 SP/C.M. SEC., PB. 09/09/2009 31/05/2027
(D.R.) 01.05.1969
CHANDIGARH
55. PARGAT SINGH, (D.R.) B.A. 17/11/1994 DIRECTOR, 05/06/2006 31/03/2022
05.03.1964 SPORTS, PB.,CHG.
JALANDHAR
56. PAWAN KUMAR BA,LL.B 27/10/1989 SP/RTC, PAP, JAL. 07/07/2005 31/01/2017
UPPAL, P/177 09/01/1959
KPT
57. INDERJIT SINGH BA 27/11/1989 COMDT., 3RD CDO 02/06/2010 30/09/2012
RANDHAWA, P/236 03/09/1954 BN., S.A.S. NAGAR
FGS
58. IQBAL SINGH, P/69 BA 28/11/1989 COMDT., 4TH IRB, 25/02/2009 28/02/2011
07/02/1953 JAL. CAMP AT
RPR KPT.
59. LAKHWINDER SINGH, BA 04/12/1989 SP/HQRS., 27/02/2009 31/01/2011
PR/154 02/01/1953 SANGRUR.
AMRITSAR
60. SATPAL SINGH BA 12/12/1989 COMDT., 2ND IRB, 09/10/2009 30/04/2012
SIDHU, PR/138 15/04/1954 LADHA KOTHI.
MANSA
61. SURINDER SINGH, BA 01/12/1989 ADDL. 20/10/2009 31/12/2010
PR/146 06/12/1952 DCP/TRAFFIC,
LDH ASR.
62. GURDIP SINGH, BA 01/12/1989 SP/DET., PATIALA. 22/02/2009 31/05/2015
PAP/33 24/05/1957
LDH
63. RUPINDERPAL SINGH B.A. 01/12/1989 COMDT., 80TH BN. 12/10/2009 31/05/2012
BAJWA, PR/176 07/05/1954 PAP, JAL.
GSP
64. GURDEEP SINGH, J/71 BA 14/03/1991 SSP/BATALA 00/09/2010 31/10/2012
15/10/1954
AMRITSAR
65. BALJINDER SINGH B.SC. 08/03/1991 COMDT., 2ND CDO 21/04/2010 31/10/2010
GREWAL, PR/9 30/10/1952 BN., BHG.
BARNALA
66. KULDIP SINGH, R/2 BA 07/03/1991 A.C., 82ND BN. PAP, 30/10/2009 31/01/2012
07/01/1954 CHG.
LDH
67. PRITPAL SINGH, FR/77 B.SC-I 13/03/1991 SSP/TARN-TARAN 14/04/2010 31/12/2012
08/12/1954
LDH
68. HARBHAJAN SINGH, BA 08/03/1991 A.C., 3RD IRB, LDH. 31/03/2010 31/01/2011
FR/92 10/01/1953
LDH

69. PUSHPINDERPAL BA 13/05/1993 A.C. 36th BN., PAP 02/08/2006 30/06/2011
SINGH, J/17 09/06/1953 BHG., PTL.
LDH
70. RANDHIR SINGH BA 04/05/2000 SP/VIG. BUREAU, 13/05/2010 31/10/2015
UPPAL, (D.R.) 26.10.1961 PB.
GURDASPUR
71. GURKIRPAL SINGH, BA 13/03/1991 COMDT., 13TH BN. 18/06/2009 31/07/2012
PR/26 18/07/1954 PAP, CHG. (IN
RPR ADDITION AS
SP/VIG. BUREAU,
PB., CHG.)
72. GURSHARANDEEP B.A. 01/01/2002 SP/CM SECURITY, 26/04/2010 31/07/2029
SINGH, (D.R.) 03.07.1971 PB.
SANGRUR
73. BALWANT KAUR B.A. 05/01/2002 SP/IVC, PB., CHG. 13/05/2010 31/08/2029
(SMT.), (D.R.) 27.08.1971
ROPAR
74. GAGAN AJIT SINGH, 10+2 07/02/2002 ADDL. 14/05/2010 31/12/2038
(D.R.) 09.12.1980 DCP/TRAFFIC, JAL.
FEROZEPUR
75. SUNITA RANI, (D.R.) B.A. 14/02/2002 SP/CITY-II, S.A.S. 14/06/2010 28/02/2035
(MRS.) 04.02.1977 NAGAR.
SANGRUR
76. NARJINDER SINGH, BA-I 12/03/1991 SP/HQRS., 07/05/2007 31/12/2012
13/PR 31/12/1952 PATIALA.
S.A.S.NAGAR
77. TEJINDER SINGH, B.E. (M) 28/03/1992 SP/OPS., TARN- 30/10/2009 30/11/2022
TP/17 04/11/1964 TARAN
FDK
78. MAKHAN SINGH, J/154 BA-II 25/06/1992 ADDL. DCP-II, 08/10/2009 30/09/2012
18/09/1954 ASR.
FZR
79. VIJAY KUMAR, FR/25 BA-I 28/03/1992 SP/CRIME WING, 07/04/2010 31/07/2011
20/07/1953 PB.
AMRITSAR
80. JASKIRAT SINGH, J/5 BA 27/03/1992 SP/OPS., 15/04/2009 30/04/2013
23/04/1955 GURDASPUR
KPT (WORKING AS
SP/DET.,
GURDASPUR)
81. AMRIK SINGH, PR/158 FA 27/03/1992 SP/DET., 22/03/2010 31/12/2014
21/12/1956 FARIDKOT
KARNAL (HR)
82. KASHMIR SINGH, MA-I 30/04/1993 SP/V & S, PSPCL 09/11/2009 31/01/2022
GILL, TP/20 19/01/1964 PATIALA.
GSP

83. GURDIAL SINGH, BA 20/05/1993 ZONAL SP/CRIME, 24/05/2010 31/03/2024
TP/22 18/03/1966 LDH.
JAL
84. BHUPINDERJIT SINGH, BA 13/05/1993 SP/PATHANKOT 09/09/2009 30/04/2022
TP/23 13/04/1964
KURUKSHTRA
(HARYANA)
85. MANDEEP SINGH, BA 12/05/1993 COMDT., 1ST IRB, 21/08/2009 30/04/2023
TP/24 11/04/1965 PATIALA.
MKT
86. GURDEV SINGH, TP/25 BA 12/05/1993 SP/PSHRC, CHG. 03/05/2007 31/12/2012
14/12/1954
LDH
87. NARINDER M.SC.,PH.D 11/05/1993 SSP/S.B.S.NAGAR 19/03/2010 30/06/2022
BHARGAVA, TP/27 30/06/1964
(DR.) PTL
88. RANJIT SINGH, TP/29 B.SC. 12/05/1993 COMDT., 6TH IRB, 22/03/2010 31/01/2023
13/01/1965 LADHA KOTHI.
BARNALA
89. PRITAM SINGH, TP/30 BA, LL.B 12/05/1993 SP/DET., S.A.S 02/09/2010 31/03/2018
15/03/1960 NAGAR
SGR
90. RAJPAL SINGH, TP/31 MA-I 11/05/1993 ADDL. 10/03/2010 31/08/2024
18/08/1966 DCP/CRIME, JAL
KPT
91. ASHOK KUMAR MA 15/05/1993 SP/SC & WEAKER 07/04/2010 31/03/2017
BATTH, TP/32 30/03/1959 SECTION, CRIME,
S.B.S.NAGAR PB., CHG.
92. AJAY MALUJA, TP/33 B.A., LL.B 12/05/1993 ZONAL SP/CID, 19/04/2010 31/03/2023
31/03/1965 BATHINDA
MUKTSAR
93. MANMINDER SINGH, BA 12/05/1993 AIG/CI, AMRITSAR 22/03/2010 31/05/2026
TP/34 27/05/1968
JAL
94. RAKESH KUMAR MA 11/05/1993 COMDT., 4th CDO 30/09/2009 31/08/2022
KAUSHAL, 16/08/1964 BN., S.A.S.NAGAR.
TP/35 GSP
95. VARINDERPAL SINGH, MA 12/05/1993 SSP/GURDASPUR 02/09/2010 30/09/2020
TP/36 21/09/1962
CHG.
96. INDER MOHAN BA, LL.B 12/05/1993 SSP/MUKTSAR 15/02/2010 30/11/2021
SINGH, TP/37 25/11/1963
PTL
97. MANDER SINGH, J/34 M.P.ED. 26/05/1993 A.C., 13TH BN. PAP, 18/06/2010 31/03/2014
20.03.1956 CHG.
FDK

98. GURMAIL SINGH, MATRIC 12/05/1993 SP/DET., MOGA. 20/04/2010 31/12/2015
JRT/101 10.12.1957
JAL
99. BALJIT SINGH, FR/47 B.A. 12/05/1993 SP/HQRS., MANSA 21/02/2009 31/07/2012
02.07.1954
LUDHIANA
100. SURJIT SINGH, PR/4 MATRIC 12/05/1993 SP/VIGILANCE 17/07/2007 31/12/2012
31/12/1954 BUREAU, PB.
LDH
101. AMARJIT SINGH, BA 28/06/1993 A.C. 4TH CDO BN., 28/08/2008 31/01/2013
PR/31 01/01/1955 S.A.S. NAGAR
KPT
102. SHIVDEV SINGH, J/37 BA 01/10/1993 A.C.4TH IRB.,JAL. 02/08/2002 28/02/2013
10/02/1955
KPT
103. BALWINDER SINGH, MATRIC 01/10/1993 A.C., 80TH BN.,PAP, 17/08/2006 31/03/2014
FR/9 23/03/1956 JAL.
KPT
104. PARAMJIT SINGH, MATRIC 01/10/1993 SP/ISTC, KPT 08/09/2006 30/04/2012
FR/22 10/04/1954
HPR
105. BALJIT SINGH, BA-II 01/10/1993 ADDL. DCP/HQRS. 09/10/2009 30/04/2013
PAP/107 01/04/1955 & SEC., AMRITSAR
JALANDHAR
106. GURMIT SINGH, PR/37 B.A. 15/10/1993 SP/DET.,KHANNA 16/07/2007 30/11/2015
13.11.1957
PATIALA
107. SUDESH KUMAR, J/14 BA-I 29/09/1993 SP/TRAFFIC & 12/04/2010 30/11/2013
30/11/1955 SEC.,
JAL KAPURTHALA
108. HARPREET KAUR, BA-II 28/09/1993 AIG/LITIGATION 18/06/2009 31/10/2016
(MRS.), 17/PR 03/10/1958 WING, PB., CHG.
PATIALA
109. SHAMSHER JANG FA 01/10/1993 A.C., 27TH BN. PAP, 08/02/2010 30/04/2011
BAHADUR, PR/46 01/04/1953 JAL.(UNDER
TH
AMRITSAR TRANSFER AS A.C. 9
BN. PAP,ASR)
110. HARJIT SINGH MA, LL.M 29/09/1993 SP/DET., 04/08/2008 31/05/2019
PANNU, TP/38 22/05/1961 FEROZEPUR
T.TARAN
111. OPINDERJIT SINGH, BA, LL.B 07/10/1993 AIG/CI, JAL. 10/10/2009 31/01/2021
TP/39 16/01/1963
KPT
112. SARWAN SINGH, MATRIC 19/04/1994 ON 3 YEARS SPL. 28/02/2017
PAP/97 01/02/1959 LEAVE FROM
T.TARAN 05.02.2009

113. GURMIT SINGH B.A. 19/04/1994 SSP/FARIDKOT 02/09/2010 31/08/2013
RANDHAWA, PR/102 16.08.1955
T.TARAN
114. SAWINDER SINGH, MATRIC 13/04/1994 COMDT., 9TH BN. 22/03/2010 30/06/2016
JRT/56 12/06/1958 PAP, ASR.
AMRITSAR
115. SUKHWINDER SINGH, HR. SEC. 21/04/1994 SP/HQRS., 22/01/2010 31/12/2011
J/134 03.12.1953 HOSHIARPUR.
JALANDHAR
116. NARINDERPAL B.A. 13/04/1994 SP/CITY, PATIALA. 27/04/2010 31/01/2019
KAUSHAL, PR/139 25.01.1961
PATIALA
117. ASHU TOSH, PR/57 M.A. 27/4/1994 SP/HQRS., 21/02/2009 31/07/2012
24.07.1954 MUKTSAR.
PATIALA
118. JAGTAR SINGH, BA-I 28/02/1994 A.C., 13TH BN. PAP, 12/07/2010 31/12/2012
PR/127 16.12.1954 CHG.
JAL
119. RAJINDER KUMAR B.A. 15/04/1994 ZONAL SP/CRIME , 06/04/2010 28/02/2013
SHARMA, 260/J 10.02.1955 PB., PATIALA
PANCHKULA
120. RACHHPAL SINGH, B.COM-II 16/04/1994 SP/HQRS, TARN- 12/04/2007 31/01/2017
J/29 07.01.1959 TARAN.
JALANDHAR
121. MOHINDERPAL B.A. 27/04/1994 SP/DET., 20/09/2007 31/05/2012
SINGH, NO. 484/J 15.05.1954 BARNALA
NSR
122. PARAMJIT SINGH B.A. 13/04/1994 SP/HQRS., 07/06/2010 31/03/2018
GORAYA, PR/47 05.03.1960 BATALA.
PATIALA
123. PARAMJIT SINGH B.A. 13/04/1994 A.C., 3RD CDO, 08/10/2009 29/02/2012
KHAIRA, PR/49 05.02.1954 S.A.S. NAGAR
LDH (TEMPORARY
ATTACHED WITH
CRIME WING
SINCE 26.11.09)
124. SATPAL JOSHI, J/30 B.A. 12/04/1994 SP/ INTELLIGENCE 00/09/2010 31/08/2012
06.08.1954 PB.,CHG.
T.TARAN
125. MANGAL SINGH, B.SC. 12/04/1994 SP/C.M.,SECURITY 12/09/2006 30/04/2013
PR/53 01.04.1955 PUNJAB,CHG.
FGS
126. SUKHDEV SINGH, B.A. 14/04/1994 SP/VIG. BUREAU, 07/04/2010 31/05/2013
19/FR 01/05/1955 PB., BATHINDA.
GURDASPUR

127. SARABJIT SINGH, B.A. 12/04/1994 SP/SEC. & 08/10/2009 31/01/2013
59/FR 02.01.1955 TRAFFIC,
SANGRUR S.A.S.NAGAR
128. SUKHPAL SINGH, MATRIC 12/04/1994 SP/ CM SECURITY 00/09/2010 31/12/2020
87/PAP 18.12.1962 PB.,CHG.
MUKTSAR
129. BHAJAN SINGH, BA 12/4/1994 A.C., 7TH IRB, 12/06/2006 31/01/2014
271/FR 15.01.1956 KAPURTHALA
KAPURTHALA
130. SATINDER SINGH, BA 12/04/1994 ADDL. DCP/HQRS. 01/10/2009 31/07/2028
TP/40 17.07.1970 & SEC.,
KAPURTHALA JALANDHAR.
131. HARMANBIR SINGH, B.A. 28/04/1994 COMDT., 3RD IRB, 21/04/2010 30/11/2027
TP/41 15/11/1969 LDH.
CHD
132. ASHWANI KAPOOR, BA,LL.B 28/4/1994 AIG/PERS.-II, CPO, 02/03/2009 31/08/2023
TP/42 30.08.1965 PB.
AMBALA
133. JAGMOHAN B.A. 08/03/1995 SP/SECURITY TO 05/05/2007 30/09/2013
SINGH,11/CID 21/09/1955 CAPT. AMARINDER
S.A.S.NAGAR SINGH, EX-C.M., PB.
134. BRHAM PAL,15/CID MA-I 08/03/1995 AIG/CI, PB., CHG. 04/05/2007 30/04/2014
10.04.1956
CHANDIGARH
135. DAVINDER SINGH, M.A., D.P.Ed. 08/03/1995 COMDT., CDO 27/05/2010 28/02/2011
PAP/96 17/02/1953 TRG. CENTRE,
HISAR (HYN) BHG.
136. SURJIT SINGH PAP/93 B.A. 31/03/1995 A.C., 75TH BN. PAP, 17/05/2010 31/07/2011
(SPORTS) 15.07.1953 JAL.
JALANDHAR
137. SAJJAN SINGH, PAP/94 B.A. 10/03/1995 ADDL. DCP / 09/10/2009 31/01/2015
15/01/1957 TRAFFIC, LDH.
KAPURTHALA
138. SHAMSHER SINGH, M.P.Ed. 08/03/1995 SP/OPS., PATIALA. 29/04/2010 30/04/2018
PR/35 16/04/1960
ROPAR
139. CHARANJIT SINGH, B.A. -I 08/03/1995 SP/HQRS., 23/02/2009 30/04/2017
178/J 19/04/1959 GURDASPUR
SGR.
140. KULDIP SINGH, J/89 B.A. 05/04/1995 SP/DET., 23/02/2009 31/12/2013
15/12/1955 S.B.S.NAGAR
UNA (HP).
141. CHAMAN LAL, 257/PR B.A. 05/04/1995 ADDL. DCP/SPL. 20/8/2010 28/02/2013
(PR/4) 20/02/1955 BR., OPS. & SEC.,
S.B.S. NAGAR ASR.

142. JAGJIT SINGH GILL, M.A. 07/03/1995 SP/HQRS., S.B.S. 09/10/2009 30/11/2010
(3/FR), FR/63 27/11/1952 NAGAR
FARIDKOT
143. JHILMAN SINGH, B.A. 22/03/1995 SP/HQRS., 25/02/2009 30/06/2012
FR/98 15/06/1954 FARIDKOT
S.B.S. NAGAR
144. RAVINDER KUMAR B.A. 11/07/1995 ADDL. DCP/HQRS. 08/04/2010 31/10/2018
BAKSHI, J/138 27/10/1960 & SEC., LDH.
CHANDIGARH.
145. KHUSHI MOHAMMAD, B.A. 24/03/1995 SP/OPS,BARNALA 08/02/2008 30/04/2012
164/PR 05/04/1954
MKS.
146. RAMANDEEP SINGH, BA 24/03/1995 ZONAL SP/CRIME, 26/05/2010 31/07/2014
184/FR 20/07/1956 FZR.
MKT
147. KASHMIR SINGH B.P.Ed. 20/03/1995 A.C., 1ST CDO. BN. 00/09/2010 31/05/2011
BHINDER, 149/FR 22.05.1953 BHG.,PATIALA
MOGA
148. LAKHWINDERPAL BA-II 21/03/1995 SP/DET., 22/03/2010 31/03/2018
SINGH KHAIRA, 01/03/1960 KAPURTHALA
410/FDK JALANDHAR
149. HARJIT SINGH, J/133 B.A. 17/07/1997 SP/DET., ASR 19/05/2010 30/06/2013
01/06/1955 (RURAL)
MOGA
150. GURSHARAN SINGH B.A. 18/07/1997 A.C. 1ST IRBN. 00/09/2010 31/03/2013
BEDI, 23/J 15.03.1955 PATIALA
FGS
151. HARINDERJIT SINGH, B.A.-II 22/07/1997 ADDL. 25/01/2010 28/02/2018
481/J 15/02/1960 DCP/CRIME, LDH
GURDASPUR
152. BALWANT SINGH, B.A. 29/07/1997 SP/VIGILANCE 00/08/2010 31/05/2013
PPS, 245/J (J/132) 25.05.1955 BUREAU, PB.
LUDHIANA
153. AMARJIT SINGH, 8/R BA-1 28/07/1997 SP/HQRS., 19/05/2010 30/11/2016
17.11.1958 BATHINDA
PATIALA
154. RACHHPAL SINGH, B.A. 27/05/1998 SP/DET., BATALA. 14/05/2010 29/02/2024
TP/52 21.02.1966
GURDASPUR
155. RAVCHARAN SINGH B.A. LL.B 23/05/1998 SP/VIG. BUREAU, 10/05/2010 31/08/2023
BRAR, TP/45 17.08.1965 PB.
PATIALA
156. RANBIR SINGH, TP/46 B.A. 26/05/1998 SP/DET., 17/05/2010 31/08/2027
16.08.1969 BATHINDA.
PATIALA

157. JATINDER SINGH, MA, B.ED 24/05/1998 DY. DIR. (ADMN.), 13/05/2010 31/07/2024
TP/47 06.07.1966 MRS PPA,
LUDHIANA PHILLAUR.
158. AMARJIT SINGH B.COM 26/05/1998 SP/HQRS., /05/2010 28/02/2023
BAJWA, TP/48 22.02.1965 KHANNA.
GURDASPUR
159. BALRAJ SINGH, TP/49 B.A. 05/06/1998 SP/HQRS., 15/05/2010 31/10/2023
06.10.1965 BARNALA.
ROPAR
160. JAGDIP SINGH, TP/50 BA, M.BA ON 3 YEARS SPL. DRAWING 31/05/2024
26.05.1966 LEAVE FROM LEAVE
LUDHIANA 18.03.2008 SELARY
(NOT JOINED AGAINST
AS OFFG. SP YET) THE POST
OF DSP.
161. PUSHKAR SANDAL, B.SC. 23/05/1998 SP/DET., JAL. 14/05/2010 31/01/2025
TP/51 30.01.1967 (RURAL.)
JALANDHAR
162. GURTEJINDER SINGH, B.A.-I 26/05/1998 A.C., 5TH IRB, ASR. 19/05/2010 31/07/2026
TP/57 30.07.1968 (Under transfer as
LUDHIANA SP/CM Sec.,Pb.
163. JAIPAL SINGH TP/58 M.A. 26/05/1998 SP/CRIME, 13/05/2010 31/01/2016
15.01.1958 BATHINDA.
SANGRUR
164. RAJINDER SINGH, BA-1 26/05/1998 AIG/CI, PATIALA 08/07/2010 31/10/2012
BR/4 01.10.1954
ROPAR
165. DHARAM SINGH, B.A. 23/05/1998 SP/OPS., 15/05/2010 31/07/2017
PR/55 21.07.1959 S.B.S.NAGAR.
AMRITSAR
166. HARMOHAN SINGH, B.A. 24/08/1998 SP/ABOHAR 01/06/2010 31/01/2021
TP/67 13.01.1963
CHANDIGARH
167. RAGHBIR SINGH BA-II 13/04/2001 SP/DET., MANSA. 17/05/2010 30/11/2017
SANDHU, 150/J (J/116) 10.11.1959
AMRITSAR
168. SHINDER SINGH, B.A.-I 2/04/2001 SP/C.M.SECURITY, 07/06/2010 31/01/2016
12/PR 01.01.1958 PB., CHG.
FARIDKOT
169. JASPAL SINGH, 146/PR, B.A.-I 24/01/2002 SP/VIG. BUREAU, 07/05/2010 31/05/2021
(PR/98) 04.05.1963 PB.
LUDHIANA
170. KAMALJIT SINGH, B.A. 13/04/2001 SP/PHAGWARA. 13/05/2010 30/11/2016
488/J 15.11.1958
TARN TARAN

171. KULWANT SINGH, MATRIC 19/04/2001 UNDER ORDERS NOT 28/02/2015
PAP/5 10.02.1957 OF POSTING AS JOINED.
HOSHIARPUR ZONAL SP/CRIME,
JALANDHAR
172. KULWINDER SINGH, MATRIC 19/04/2001 SP/HQRS., 14/05/2010 31/03/2019
PAP/3 07.03.1961 KAPURTHALA.
JALANDHAR
173. SAVINDERJIT SINGH, B.A. 13/04/2001 SP/HQRS., ROPAR 17/05/2010 29/02/2014
73/PAP (PAP/4) 10.02.1956
HOSHIARPUR
174. MANDIP SINGH, M.A. 19/04/2001 SP/ANTI 25/05/2010 30/09/2015
78/PAP (PAP/6) 03.09.1957 SMUGGLING CID,
JALANDHAR ASR.
175. BALBIR SINGH, 82/PAP BA 18/04/2001 A.C., 9TH BN. PAP, NOT 30/04/2014
04.04.1956 ASR. JOINED
GURDASPUR
176. NARINDERPAL SINGH, B.A 26/06/2001 SP/C.M.SEC., PB. 15/06/2010 31/08/2018
90/PAP 05.08.1960
FARIDKOT
177. AMRIK SINGH B.A. 12/04/2001 SP/HQRS., 14/05/2010 31/01/2019
POWAR, 54/PAP 21.01.1961 AMRITSAR
JALANDHAR (RURAL)
178. JAGMOHAN SINGH, B.A. 28/06/2001 SP/HQRS., MOGA. 21/05/2010 30/04/2025

TP/60 18.04.1967
MOGA
179. RAJ JIT SINGH, TP/59 B.COM 19/05/2001 SP/HQRS., JAL. 14/05/2010 30/11/2027
28.11.1969 (RURAL)
HOSHIARPUR
180. BALWINDER SINGH, B.A. 26/01/2001 A.C., 36TH BN. PAP, 04/06/2010 31/03/2029
TP/62 02.03.1971 BHG., PTL.
CHANDIGARH
181. HATINDER SINGH, BA-II 06/07/2001 SP/CITY, 16/05/2010 31/08/2016
GHAI, 22/FR 27.08.1958 BATHINDA.
SANGRUR
182. MUKAND SINGH, B.A. 26/06/2001 SP/PPCR, 00/09/2010 31/01/2014
193/FR 01.01.1956 CHANDIGARH
FEROZEPUR
183. NARESH KUMAR, B.COM. 27/06/2001 SP/C.M.SEC., PB. 14/06/2010 31/10/2015
249/FR 25.10.1957
JALANDHAR
184. VARINDER KUMAR, BA 27/06/2001 AVAILABLE FOR
TP/63 06.12.00 POSTING SINCE
SANGRUR 01.08.2010 IN THE
RANK OF OFFG. SP

THE NAMES OF FOLLOWING OFFICERS ARE NOT MENTIONED IN THE
SENIORITY PUBLISHED BY THE STATE GOVT. ON 16-12-2009:-
1. MANMOHAN SINGH, M.A. 12/05/1993 SP/CID, 31/10/2009 31/03/2013

PR/62 01.03.1955 AMRITSAR.
GURDASPUR
2. SURINDER PAL SINGH BA-I 24/11/1989 COMDT., 21/04/2010 30/09/2012
J/68 29/09/1954 5TH IRB, ASR.
GSP
SUPDTS . OF POLICE (OFFG.) OF WIRELESS CADRE
SR. NAME OF THE QUALIFICATION DATE OF PRESENT PLACE DATE OF

DATE OF
NO. D.O.B. PROMOTION OF POSTING POSTING
OFFICER RETIREMENT
HOME DISTT. AS DSP
SARV./SHRI
1. 2 3 4 5 6
1. MALWINDER SINGH B.E. 09/05/1992 SP/DET., TARN- 08/10/2008 31/03/2024
SIDHU, (D.R.) 13/03/1966 TARAN
BTI.
2. MANDHIR SINGH, B.E. 19/07/1993 SP/VIG. BUREAU, 14/06/2010 31/12/2027
(D.R.) (ELEC.ENGG.) PB., CHG.
21.12.1969
JALANDHAR
3. VIPIN CHOUDHARY, B.Sc. 05/04/1995 SP/PPCR, CHG. 17/06/2010 31/08/2023
NO. 67/W 17.08.1965
HPR.
4. SUKHDEV SINGH, M.SC. 08.04.1993 SP/TELEC. PB., 00/07/2010 30/11/2018
NO. 68/W 15.11.1960 CHG.
HOSHIARPUR
SUPDTS . OF POLICE (OFFG.) ON CONTRACT BASIS
SR. NAME OF THE OFFICER QUALIFICATION DATE OF PRESENT PLACE DATE OF

NO. SARV./SHRI D.O.B. PROMOTION AS DSP OF POSTING POSTING
HOME DISTT.
1. 2 3 4 5 6
1. SHIV KUMAR, PPS, M.A. 12/03/1991 SSP/VIG. 19/04/2010
PR/43 (ONE YEAR 17/03/1952 BUREAU, PTL
W.E.F. 19.04.2009) PATIALA
2. SWARAN SINGH, PPS, B.A. 13/05/1993 AIG/SB/INT., PB., 21/04/2007
9/CID 15.10.1950 CHG.
(W.E.F 1-11-2010) S.A.S.NAGAR


RELEVANT EXTRACTS FROM RULES: POWERS OF THE STATE
GOVT. TO CREATE EX-CADRE POSTS
CHAPTER - XIV
Classification of Services (including method of recruitment and appointment thereto
and number and character of posts), Conduct and Discipline and Punishment and
Appeals.
Section I - Classification of Services
(a) General
14.1 Besides the All-India Services which are under the rule-making control of the
President of India, the public service under the administrative control of the Punjab
Government shall be classified as follows :-
(i) the Provincial Services, Class I ;

(ii) the Provincial Services, Class II ;
(iii) the Specialist Services ;
(iv) the Provincial Services, Class III ;
(v) the Provincial Services Class IV.
14.2. In the case of a person to whom these rules apply and who is not already included
in any of the services given in rule 14.1 the competent authority shall decide the service
to which he shall belong.
14.3. Save where his former appointment has been terminated by his removal under
rule 5 of the Punjab Civil Services (Punishment and appeal) Rules, (see Appendix 24 in
Part II of this Volume) no appointment of a person who is included in a service to any
right or privilege to which he may have been entitled as a member of his former service.
14.4. A competent authority may make rules regulating (1) the method of
recruitment to the different services, (2) the strength (including both the number
and character of posts) of such services, and (3) the making of first appointment to
the different services.
Note 1- Rules relating to the subjects mentioned in this rule for the different
services have been issued separately by the departments concerned.
Note 2 - This rule is so far as it provides for the number and character of posts
and their rates of pay to be determined by rule cannot suitably be applied in
respect of all ministerial and petty officers and class IV employees. Accordingly
these Government employees have been excluded from the operation of this rule
to that extent.

Note 3 - The extent up to which the various departments and heads of
departments or their sub-ordinate authorities exercise power in respect of the
creation or abolition of both government and temporary posts and the varying
of emoluments of posts are given in Chapter XV.
Note 4 - Although a competent authority has full power to create posts and to
fix the pay thereof under this rule, the sanction of the Government of India is
necessary to the holding in abeyance of a post borne on the cadre of the All
India Services, and the creation in its place of a temporary post of different
status.
Note 5 - (a) Short term vacancies, the duration of which exceeds two months by
an appreciable margin, may be filled up in the normal manner by the
authorities competent to make appointments against the posts.
(b) Officiating promotions in vacancies of two months duration or less

continuous chain of vacancies in the same grade, each of a duration of two
months or less but which takes together extend beyond two months, should not
as a rule be made save in exceptional circumstances with the prior approval of
the Administrative Secretary concerned in the case of gazetted appointments
and of the Head of Department in the case of non-gazetted appointments ;
Provided that no leave vacancy, of less than one month duration will
ordinarily be filled in the Punjab Vidhan Sabha Secretariat and also that these
instructions will not be applicable during its Session days.
(b) PROVINCIAL SERVICES, CLASS I AND II, AND SPECIALIST

SERVICES
14.5. The provincial Services, Class I and II consist of such services as the
competent authority may from time to time declare by notification in the Punjab
Gazettee to be included in Class I and II Services.
Note - For the list of services declared of Provincial Services, Class I and Class II,
see Schedule at the end of this Chapter.
14.6. The Specialist Service shall consist of such services (other than All India
and Provincial Services, Class I and II) as the Government may from time to time
by notification in the Punjab Gazetee declare to be Specialist Services.

(c) OTHER SERVICES
14.7. Provincial Services Class III and IV.
14.8. A competent authority may make rules to regulate the conduct of the members of
the Provincial Services, Class I, II, and III and holders of special posts.
Note - Rules issued under this rule are contained in Appendix 23 to these rules.

EX-CADRE POSTS
TIME PERSPECTIVE (How & When the post was created)
The Punjab Govt. has from time to time created Ex-Cadre Posts at various ranks in the
Punjab Police Department. There are 182 such Ex-Cadre Posts as on 1.7.2010 as per
the following details:
DETAIL OF EX-CADRE POSTS IN THE RANK OF DGP, ADGP, IGP, DIG & SP
(AS ON 01-07-2010)
SR. DESIGNATION OF THE POST STATE GOVT, REMARKS

NO. LETTER NO. &
DATE VIDE WHICH
POST CREATED
DGP-01
1 DGP PRISONS, PB., CHG., 1/208/2000-3H(1)/192 BY UPGRADING THE POST OF

(OUT OF POLICE DEPTT.) DT. 31-01-05 ADGP/PRISONS, PB. CHG. BY WAY
OF KEEPING POST OF IGP/TRG.,
PB. IN ABEYANCE
ADGP-06
1 ADGP/RULES, PB. CHG. 4/8/2000-2H(1)/1076 THIS POST WAS UPGRADED IN
DT. 19-04-01 (W.E.F. THE RANK OF DGP FROM TIME
11-09-2000) TO TIME.
2 ADGP/RAILWAYS, PB. PTL 4/19/88-
3H(1)/94/SPL./722 DT.
22-06-94
3 ADGP/COMPUTER & TELE.,, 4/11/97-2H(1)/2038 THIS POST WAS CREATED BY RE-
PB. CHG. DT. 23-09-2004 DESIGNATING THE EX-CADRE
POST OF ADGP/SEC.II, PB. CHG.
4 ADGP/IVC & HUMAN RIGHTS 3/3/86-3H(1)/21826
PB. CHG. DT. 05-12-95
5 ADGP-CUM-CHIEF 17-3H(1)-87/18548 DT. THIS POST WAS UP-GRADED IN
DIRECTOR, 11-06-1987 (W.E.F. 01- THE RANK OF DGP FROM TIME
V.B., PB., CHG. 06-1987) TO TIME.
(OUT OF POLICE DEPTT.)
6 ADGP/PSHRC, CHG. 2/11/97-2HR/1363 DT. THIS POST WAS UP-GRADED

(OUT OF POLICE DEPTT.) 20-11-1997 /DOWN GRADED IN THE RANK OF
DGP/IGP FROM TIME TO TIME

IGP - 02
1 IGP-CUM-DIRECTOR, VIG. 4/27/89-3H(1)/92/2282
BUREAU, DT. 27-05-92
PB., CHG. (OUT OF POLICE
DEPTT.)
2 IGP/ INVESTIGATION/LOK 21/4/95-24(V)(5)/1393 THIS POST WAS UPGRATED IN
PAL, PB., CHG. DT. 31-01-96 THE RANK OF ADGP/DGP FROM
(OUT OF POLICE DEPTT.) TIME TO TIME.
DIG - 06
1 DIG INVESTIGATION 4/11/97-2H(1)/1238-40 THIS POST WAS CREATED BY
(CRIME), PB., CHG. DT. 12-05-06 REVIVING THE POST OF DIG/GRP,
PB. PATIALA.
2 DIG/COMMUNITY POLICING, 4/11/97-2H(1)/1238-40 THIS POST WAS CREATED BY
PB., CHG. DT. 12-05-06 REVIVING THE POST OF DIG/OPS.
& TRG., CDO, BHG.
3 DIG/PAP-II & TRG., PB., CHG. 4/11/97-2H(1)/1238-40 THIS POST WAS CREATED BY
DT. 12-05-06 REVIVING THE EX-CADRE POST
OF DIG/PAP & TRG. JAL.
4 DIG/IRB-II & TRG., PB., JAL. 4/11/97-2H(1)/1238-40 BY REVINING THE POST OF

DT. 12-05-06 DIG/TRG. & OPS., IRB, BHG.
5 DIG/TRAINING, CENTRAL 5042-3H(1)/81/13366 EARLIER THIS POST WAS CADRE
POLICE OFFICE, DT. 12-08-81 BUT DECADRED ON 30-03-2010 BY
PB. CHG. GOI.
6 DIG/EOW, VIG. BUREAU, 1/18/94(5)/4964 DT.
PB,CHG. 24-04-95
ADDL/SPs - 24
1 4/3/92-2H(1)/SPL./557
BARNALA
DT. 29-01-92
2 FATEHGARH SAHIB 4/13/92-2H(1)/11641
DT. 27-07-92
3 KHANNA 4/3/92-2H(1)/SPL./557
DT. 29-01-92
4 JAGRAON 4/3/92-2H(1)/SPL./557
DT. 29-01-92
5 MAJITHA 4/24/89-2H(1)/26185
DT. 26-07-89
6 BATHINDA 7995-8H-75/3992 DT. EARLIER, THIS POST WAS EN-
03-02-76 CADRED BUT DE-CADRED ON
24-04-98 BY GOI.
7 FARIDKOT 7995-8H-75/3992 DT. EARLIER, THIS POST WAS EN-
29-03-95 BY GOI.

8 MANSA 4/3/92-2H(1)/SPL./557
DT. 29-01-92
9 JALANDHAR 7995-8H-75/3992 DT. EARLIER, THIS POST WAS EN-
24-04-98.
10 AMRITSAR 13/41/65 DT. 23-08-65 EARLIER, THIS POST WAS A
CADRE POST BUT DE-CADRED
ON 24-04-98 BY GOI.
11 PATIALA 7995-8H-75/3992 DT. EARLIER, THIS POST WAS EN-
24-04-98 BY GOI.
12 FEROZPUR 13/41/65 DT. 23-08-65 EARLIER, THIS POST WAS A
ON 24-04-98 BY GOI.
13 BATALA 4/24/89-2H(1)/26185
DT. 26-07-89
14 HOSHIARPUR 3026-3H-78/12150 DT. EARLIER, THIS POST WAS A
23-05-78 CADRE POST BUT DE-CADRED
ON 24-04-98 BY GOI.
15 GURDASPUR 7995-8H-75/3992 DT. EARLIER, THIS POST WAS EN-
24-04-98 BY GOI.
16 SANGRUR 13/41/65 DT. 23-08-65 EARLIER, THIS POST WAS A
ON 24-04-98 BY GOI.
17 TARN TARAN 4/24/89-2H(1)/26185 THIS POST WAS ABOLISHED VIDE
DT. 26-07-89 STATE GOVT. LETTER NO. 5/14/92
/7H(1)SPL./2792 DT. 29-08-2000 BUT
REVIVED VIDE STATE GOVT.
LETTER NO. 5/14/92-2H(1)/1763 DT.
23-07-02 WITH THE APPROVAL OF
FINANCE DEPTT.
18 LUDHIANA 7995-8H-75/3992 EARLIER, THIS POST WAS EN-

DT.03-02-76 CADRED BUT DE-CADRED ON
29-03-95 BY GOI. ABOLISHED BY
THE STATE GOVT. VIDE NO.
5/14/92 /7H(1) SPL./2792 DT.
29-08-2000 AND REVIVED VIDE
STATE GOVT. LETTER NO. 5/14/92-
2H(1)/1763 DT. 23-07-02 WITH THE
APPROVAL OF FINANCE DEPTT.
19 MOGA 4/11/96-2H(1)/1543
DT. 11-06-01
20 MUKTSAR 4/11/96-2H(1)/1543
DT. 11-06-01

21 S.B.S. NAGAR 4/11/96-2H(1)/1543
DT. 11-06-01
22 ROPAR 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF A.C., 6TH IRB,
LADHA KOTHI.
23 KAPURTHALA 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF A.C., 2ND IRB,
LADHA KOTHI.
24 SAS NAGAR 2/7/98-RE-2(1)/3567 SANCTION ISSUED BY THE
DT. 13-04-06 DEPTT. OF REVENUE AND
REHABILITATION, PB.
SP/OPS. - 03
1 GURDASPUR 3503-3H(1)/84/11309
DT. 28-05-84
2 TARN TARAN 1/4/2006/RE-2(1)/6055 SANCTION ISSUED BY THE
REHABILITATION, PB.
3 BARNALA 1/5/2006-RE- SANCTION ISSUED BY THE
2(1)/12728 DT. 10-11- DEPTT. OF REVENUE AND
06 (W.E.F. 19-11-06) REHABILITATION, PB.
SP/DET. -13
1 SANGRUR 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF SP/DET.
BARNALA
2 FATEHGARH SAHIB 4/3/92-2H(1)/SPL./557
DT. 29-01-92
3 JALANDHAR 7995-8H/75/3996 DT.
03-02-76 (AGAINST
ADDITIONAL
RESERVE)
4 AMRITSAR 7995-8H/75/3996 DT.
03-02-76 (AGAINST
ADDITIONAL
RESERVE)
5 BATHINDA 3026-3H-78/12150 DT. EARLIER, THIS POST WAS CADRE
23-05-78 BUT DE-CADRED ON 24-04-98 BY
GOI.
6 PATIALA 3026-3H-78/12150 DT. EARLIER, THIS POST WAS CADRE
23-05-78 BUT DE-CADRED ON 24-04-98 BY
GOI.
7 LUDHIANA 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF SP/OPS. LDH.
8 KAPURTHALA 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF SP/OPS. KPT.

9 FEROZPUR 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF SP/DET. FZR
10 HOSHIARPUR 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE POST
DT. 23-09-04 OF A.C., 80TH BN., PAP, JAL.
11 S.A.S. NAGAR 2/7/98-RE-2(1)/3567 SANCTION ISSUED BY THE
REHABILITATION, PB.
12 TARN TARAN 1/4/2006-RE-2(1)/6055 -DO-
DT23-06-06
13 BARNALA 1/5/2006/RE-2(1) SANTION ISSUED BY THE DEPTT.
/12728 DT. 10-11-06 OF REVENUE &REHABILITATION,
(W.E.F. 19-11-06) PUNJAB.
SP/ CITY - 05
1 SP/ CITY-II LUDHIANA 5/14/92-2H(1)/1763 BY ABOLISHING THE EX-CADRE
DT. 23-07-02 POST OF SP/COMPUTER.PB, CHG
2 SP /CITY-II JALANDHAR 5/14/92-2H(1)/1763 BY ABOLISHING THE EX-CADRE
DT. 23-07-02 POST OF SP/OPS., TARN TARAN
3 SP/ CITY PATIALA 5/14/92-2H(1)/1763 BY ABOLISHING THE EX-CADRE
DT. 23-07-02 POST OF SP/OPS./MAJITHA
4 SP /CITY-II AMRITSAR 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF SP/OPS./ASR.
5 SP /CITY, SAS NAGAR 5/14/92-2H(1)/1763 BY ABOLISHING THE EX-CADRE
DT. 23-07-02 POST OF SP/INTERROGATION,
CID, PB., CHG.
SP SECURITY &
TRAFFIC-02
1 SAS NAGAR 2/7/98-RE-2(1)/3567 SANCTION ISSUED BY THE

DT. 13-04-06 DEPTT. OF REVENUE &
REHABILITATION, PUNJAB.
2 TARN TARAN 1/4/2006-RE-2(1)/6055 SANCTION ISSUED BY THE
DT23-06-06 DEPTT. OF REVENUE &
REHABILITATION, PUNJAB.
INT. WING – 13
1 SP/CID UNIT, NEW DELHI 1670-3H/81/4874 DT.
27-03-81
2 SP/COUNTER INT., ASR 271-3H(1)/85/2131 DT.
29-01-85
3 ZONAL SP/CID/LUDHIANA 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF SP/RESEARCH
CELL, INT., PB., CHG.

4 SP/PB., POLICE CONTROL 4/39/84-3H(1)/699 DT.
ROOM CHG. 10-01-85
5 SP/PB. POLICE CONTROL 4/24/89-2H(1)/26185
ROOM CHG. DT. 26-07-89
6 SP/CID UNIT/PB./CHG. 4/8/90-2H(1)/8485 DT.
07-06-90
7 SP/SB, CID, PB. CHG. 4/8/90-2H(1)/8485 DT.
07-06-90
8 ZONAL SP/SB, CID, PB., CHG. 7423-3H(1)-84/24641

DT. 11-11-84
9 ZONAL SP/CID, FEROZEPUR 7423-3H(1)-84/24641
DT. 11-11-84
10 ZONAL SP/CID, PATIALA 7423-3H(1)-84/24641 EARLIER, THIS POST WAS EN-
DT. 11-11-84 CADRED BUT DE-CADRED ON 29-
03-95 BY GOI. ABOLISHED BY THE
STATE GOVT. VIDE NO.
5/14/92/7H(1)/SPL./2792 DATED
29-08-2000 AND REVIVED VIDE
LETTER NO. 5/14/92-2H(1)/1763 DT.
23-07-02 WITH THE APPROVAL OF
FINANCE DEPTT.
11 ZONAL SP/CID, JALANDHAR 7423-3H(1)-84/24641
DT. 11-11-84
12 SP/COUNTER INT. (TRG.) PB, 4/24/89-2H(1)/26185
CHG DT. 26-07-89
13 SP/HQRS., INT., PB., CHG. 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF A.C., 7TH BN.,
PAP, JALANDHAR.
CRIME WING - 08
1 SP/SPL. INV., PB., CHG. 4946-3H/68/12627 DT.
22-05-69
2 SP/CRIME AGT. WOMEN, PB., 4/26/81-3H-81/19364
CHG DT. 21-08-81
3 SP/S.C. & WEAKER SECTION 4/181/81-3H(1)/8617
CELL, CRIME, PB., CHG. DT. 22-05-81
4 SP/CRIME-I, PB., CHG. CREATED BEFORE THIS POST WAS CADRE BEFORE
1966 1970 BUT DE-CADRED ON 24-04-98
BY GOI.
5 SP/CRIME-II, PB., CHG. 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF SP/DET., MANSA.
6 ZONAL SP/CRIME, AMRITSAR 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF A.C. 5TH CDO
BN. BHG.

7 ZONAL SP/CRIME, PATIALA 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF SP/DET., MOGA.
8 ZONAL SP/CRIME, JAL. 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF A.C. ,1ST CDO
BN., BHG.
SECURITY WING - 02
1 SP/SECURITY, PUNJAB, RAJ 4/14/85-3H(1)/12436
BHAWAN, CHG. DT. 20-05-85
2 SP/SECURITY, PB. ,CHG. CREATED BEFORE THIS POST WAS CADRE BEFORE
1966 1970 BUT DE-CADRED ON 24-04-98
BY GOI.
CDO BNS. -16

1 COMDT., 1ST CDO. BN., BHG. 32/77/2H(1)-88/21572
DT. 06-04-92
2 COMDT., 2ND CDO. BN., BHG. 4/90/2H(1)/200/SPL.
DT. 06-04-92
3 COMDT., 3RD CDO. BN, SAS 4/90/2H(1)/200/SPL.
NAGAR DT. 06-04-92
4 COMDT., 5TH CDO. BN., BHG. 4/3/92-2H(1)/73
DT. 01-01-93
5&6 TWO POSTS OF ASSTT. 32/77/2H(1)-88/ 21572
COMDTS. 1ST CDO BN. BHG. DT. 29-06-88
7 TO THREE POSTS OF ASST. 4/90/2H(1)/200/SPL.
9 COMDTS. 2ND CDO BN. BHG. DT. 06-04-92
10& TWO POSTS OF ASST. 4/90/2H(1)/200/SPL.

11 COMDTS. 3RD CDO BN., SAS DT. 06-04-92
NAGAR
12& TWO POSTS OF ASST. 4/3/92-2H(1)/73

13 COMDTS. 4TH CDO BN. SAS DT. 01-01-93
NAGAR
14& TWO POSTS OF ASST. 4/3/92-2H(1)/73

15 COMDTS. 5TH CDO BN. BHG. DT. 01-01-93
16 SP/COMMANDO TRAINING 4/3/92-
CENTRE, BHG. 2H(1)/SPL./1557
DT. 29-01-92
PAP - 23
1 AIG/PAP, JALADHAR 6390-3H(1)/84/19547
DT. 25-09-84
2 SP/RTC, PAP, JALANDHAR 4/20/69-2H(1)/3502
DT. 20-11-91

3 SP/IN SERVICE-SERVICE TRG. 4/40/92-2H(1)/174 DT.
CENTRE, PAP, KPT. 01-01-93
4 COMDT. 9TH BN., PAP, ASR 5356-2H(1)/89/31927
DT. 14-09-89
5 COMDT. 13TH BN. PAP, CHG. 4/23/80-3H(1)/4979
DT. 27-03-81
6&7 2 POSTS IN 7TH BN. PAP, JAL 01-04-1963
(ASSTT. COMDTS.)
8 to 3 POSTS IN 9TH BN. PAP, ASR 5356-2H(1)/89/31927
10 (ASSTT. COMDTS.) DT. 14-09-89
11 to 3 POSTS IN 13TH BN. PAP, CHG. 4/23/80-3H(1)/4979
14 to 2 POSTS IN 27TH BN. PAP, JAL 4/23/80-3H(1)/4979
16 to 2 POSTS IN 36TH BN. PAP, BHG. 2941-3H(1)/85 DATED
17 (ASSTT. COMDTS.) 08-04-85
18 to 2 POSTS IN 75TH BN. PAP, JAL. 2941-3H(1)/85 DATED

19 (ASSTT. COMDTS.) 08-04-85
20 to 2 POSTS IN 80TH BN. PAP, JAL. 2941-3H(1)/85 DATED

21 (ASSTT. COMDTS.) 08-04-85
22 to 2 POSTS IN 82ND BN. PAP, CHG. 2941-3H(1)/85 DATED
23 (ASSTT. COMDTS.) 08-04-85
IR BNS. – 21
1 COMDT. 3RD IRB. , LDH. 4/16/92-2H(1)/43023

DT. 21-12-93
2 COMDT. 4TH IRB. JAL. 4/16/92-2H(1)/43023 EARLIER THIS POST WAS CADRE
DT. 21-12-93 SINCE 24-04-98 BUT DE-CADRED
ON 05-11-03 BY GOI.
3 COMDT. 5TH IRB., ASR 4/16/92-2H(1)/43023 EARLIER THIS POST WAS CADRE
DT. 21-12-93 SINCE 24-04-98 BUT DE-CADRED
ON 05-11-03 BY GOI.
4 COMDT. 6TH IRB., LADDA 1/4/99-2H(1)/109
KOTHI, SANGRUR. DT. 12-01-01
5 to 3 POSTS IN 1ST IRB, PTL 4/16/92-2H(1)/43023
8 to 2 POSTS IN 2ND IRB, LADHA 4/16/92-2H(1)/43023
9 KOTHI (ASSTT. COMDTS.) DT. 21-12-93
10 to 3 POSTS IN 3RD IRB, LDH. 4/16/92-2H(1)/43023
13 to 2 POSTS IN 4TH IRB, JAL. 4/16/92-2H(1)/43023

15 to 2 POSTS IN 5TH IRB, ASR, 4/16/92-2H(1)/43023

17 to 2 POSTS IN 6TH IRB, LADHA 1/4/99-2H(1)/109 DT.
18 KOTHI (ASSTT. COMDTS.) 12-01-01
19 to 3 POSTS IN 7ND IRB, KPT. 01/04/99-2H(1)/2069
21 (ASSTT. COMDTS.) DT. 15-09-2005
I.T. & TELE.-01

1 SP/TELE., PB., CHG. 3501-3H(1)/84/11306
DT. 28-05-84
MRS PPA, PHILLAUR - 03

1 DY. DIRECTOR (ADMN.) 4/40/92-2H(1)/174 DT.
01-11-93
2 DY. DIRECTOR (GENL.) 4/40/92-2H(1)/174 DT.
01-11-93
3 DY. DIRECTOR (OUTDOOR) BEFORE 01-11-1966 INCLUDED NEW POST IN THE IPS
CADRE OF PUNJAB STATE VIDE
NOTIFICATION NO. 11/30/69-AIS
(1)-(A) DT. 14-04-70, ISSUED BY
GOVT. OF INDIA. BUT DE-
CADRED ON 05-11-03 BY GOI.
INTERNAL VIGILANCE
CELL, PB. CHG-01
1 SP/IVC, PB., CHG. 4/24/89-2H(1)/8485 THIS POST WAS ABOLISHED BY
DT. 26-07-89 THE STATE GOVT. VIDE NO.
5/14/92 /7H(1)/SPL./2792 DT. 29-08-
2000 AND REVIVED VIDE LETTER
NO. 5/14/92-2H(1)/1763 DT. 23-07-02
WITH THE APPROVAL OF
FINANCE DEPTT.
HUMAN RIGHTS WING,

PB., CHG.-01
1 SP/HUMAN RIGHTS, PB, CHG. 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF SP/DET.,
KHANNA
PRTC, JAHANKHELAN -
01
1 COMDT., PRTC, JAHAN 2460-3H(77)/16503 EARLIER THIS POST WAS CADRE
KHELAN DT. 20/23-05-70 SINCE 27-07-90 BUT DE-CADRED
BY GOI ON 05-11-03

CPO - 03
1 AIG/WELFARE, PB., CHG. 6026-3H-73 EARLIER THIS POST WAS CADRE
DT. 28/29-05-73 SINCE 22-10-80 BUT DE-CADRED
BY GOI ON 05-11-03
2 AIG/TRANSPORT, PB., CHG. 6390-3H(1)/84/19547 THIS POST WAS TRANSFERRED
DT. 25-09-84 FROM COMPUTER WING TO CPO
ON 23-09-04
3 AIG/ARMAMENTS, PB., CHG. 6390-3H(1)/84/19547 -do-
DT. 25-09-84
RAILWAYS - 02
1 SP/GRP, PUNJAB, PATIALA THIS POST WAS THIS POST WAS EN-CADRED
CREATED BEFORE BEFORE 01-11-66 BUT DE-
01-11-1966 CADRED ON 05-11-03 BY GOI.
2 SP/GRP, PUNJAB, JALANDHAR 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF A.C., 36TH BN.,
PAP, BHG.
C.M SECURITY - 07
1 SP/C.M. SECURITY, PB., CHG. 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF SP/OPS., FDK.
2 SP/C.M. SECURITY, PB., CHG. -DO- BY RE-DESIGNATING THE EX-
CADRE POST OF A.C., 82ND BN.
PAP, CHG.
CADRE POST OF A.C., 4TH CDO
BN., MOHALI
4 SP/C.M. SECURITY, PB., CHG. -DO- BY REDESIGNATING THE EX-
CADRE POST OF A.C., 4TH IRB,
JAL.
CADRE POST OF A.C., 3RD CDO
BN., MOHALI
CADRE POST OF A.C.,75TH BN.,
PAP, JAL.
CADRE POST OF SP/DET.,
JAGRAON.
LITIGATION WING -01
1 SP/LITIGATION, PB., CHG. 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE EX-
DT. 23-09-04 CADRE POST OF A.C. 5TH IRB,
ASR.

VIGILANCE BUREAU - 13
1 SP/VIGILANCE BUREAU, PB., 3/2/92-5VE/10041 DT. THE HOME DEPTT. PUNJAB VIDE
CHG. 22-06-07 (DEPTT. OF ITS LETTER NO. 4/11/97-2H(1)/2038
VIGILANCE, PB.) DT. 23-09-04 HAD RE-
DESIGNATED THE EX-CADRE
POST OF SP/DET., MAJITHA AS
SP/VIGILANCE BUREAU, PB, CHG.
2 SP/VIGILANCE BUREAU, PB., 3/2/92-5VE/10041 DT. THE HOME DEPTT. VIDE ITS
CHG. 22-06-07 (DEPTT. OF LETTER NO. 4/11/97-2H(1)/2038 DT.
VIGILANCE, PB.) 23-09-04 HAD RE-DESIGNATED
THE EX-CADRE POST OF SP/DET.,
BATALA AS SP / VIGILANCE
BUREAU, PB, CHG.
NSR AS SP/VIGILANCE BUREAU,
PB, CHG.
MUKTSAR AS SP/VIGILANCE
BUREAU, PB, CHG.
5 SP/VIGILANCE BUREAU, BTH. 1/38/93-V/5/4423 DT.
07-04-94
6 SP/VIGILANCE BUREAU, ASR. 1/38/93-V/5/4423 DT.
07-04-94
7 SP/VIGILANCE BUREAU, LDH 1/38/93-V/5/4423 DT.
07-04-94
8 SP/VIGILANCE BUREAU, JAL. 1/38/93-V/5/4423 DT.
07-04-94
9 SP/VIGILANCE BUREAU, PTL. 01-03-1973 EARLIER, THIS POST WAS CADRE
POST BUT DE-CADRED BY GOI
ON 05-11-03
10 SP/VIGILANCE BUREAU, FZR. 18-04-1975 EARLIER, THIS POST WAS CADRE
ON 05-11-03
11 SP/VIG. BUREAU, FLYING NOT AVAILABLE EARLIER THIS POST WAS CADRE
SQUARD-I, PB., CHG. POST BUT DE-CADRED BY GOI
ON 05-11-03

12 SP/E.O.W., VIG. BUREAU, 1/18/94-V-(5)/4964 DT.
PUNJAB, CHG. 25-04-95
13 JOINT DIRECTOR, VIGILANCE BEFORE 1966 EARLIER THIS POST WAS CADRE
ON 05-11-03
LOKPAL - 01
1 SP/INVESTIGATION, LOKPAL, 21/4/95-24V(5)/1393
PUNJAB, CHANDIGARH DT. 31-01-96
EXCISE & TAXATION, PB. -01

1 SP/EXCISE & TAXATION, PB., 2/(14)/2005-ET-II(7)
PATIALA 879 DT. 15-02-2006
PSHRC, ,CHG. -01
1 SP/INV., PUNJAB STATE 2/11/97-2HR/1363 DT.
HUMAN-RIGHTS 20-11-1997
COMMISSION, CHG.
GOVERNOR HOUSE -01

1 ADC TO HON’BLE GOVERNOR NOT AVAILABLE
OF PUNJAB
TOTAL EX-CADRE POSTS: 182

TIME PERSPECTIVE (How & When the post was created)
CREATION OF CADRE POSTS IN PUNJAB - IPS CADRE
LIST OF CADRE POSTS OF THE RANK OF SP AND ABOVE IN PUNJAB IPS

CADRE
(AS ON 01-07-2010)
SR. DESIGNATION OF THE POST SANCTIONED REMARKS
NO. VIDE GOVT.
LETTER NO.
DGP
1 DGP, PUNJAB, CHG. 16-07-1982 (NEW THE CADRE POST OF IGP,
POST WAS PB, CHG. WAS UPGRADED
INCLUDED IN IN THE RANK OF DIRECTOR
PUNJAB IPS GENERAL OF POLICE AND
CADRE) INSPECTOR GENERAL OF
POLICE, PB., CHG. BY THE
GOI VIDE NOTIFICATION
NO. 11052/1 /82-AIS(II)-B DT.
16-07-82
2 DGP, PB. HOME GUARDS AND 4/16/2004-2H (1)/47 THIS POST WAS CREATED
CIVILDEFENCE, PB.,CHANDIGARH DT. 07-01-05 BY KEEPING THE NON-
(W.E.F. 06-08-04 ) CADRE POST OF ADGP-
CUM-COMDT. GENERAL,
PHG. & DIRECTOR, CIVIL
DEFENCE, PB., CHG. IN
ABEYANCE. EARLIER ALSO,
THIS POST REMAINED IN
THE RANK OF DGP FROM
TIME TO TIME
ADGP
1 ADGP/TRAINING-CUM-DIRECTOR, 4/8/2000-2H(1)/1076 THE CADRE POST OF

MRS PPA, PHILLAUR DT. 19-04-01 ADGP/TRG., PB., CHG. (EN-
(W.E.F. 11-09-2000) CADERED ON 24-04-98) WAS
RE-DESIGNATED AS ADGP
/TRG.-CUM-DIR., MRS PPA,
PHILLAUR BY THE GOI VIDE
NOTIFICATION NO.
11052/11/03-AIS(II)-A DATED
05-11-03.

2 ADGP/ADMN., PB. CHG 4/27/89-
3H(1)/92/2282/SPL.
DT. 27-05-92
3 ADGP/CRIME, PB. CHG. 05-11-2003 (NEW NEW POST OF ADGP/CRIME,

POST WAS PUNJAB, CHG. WAS
INCLUDED IN PB. INCLUDED IN IPS CADRE OF
IPS CADRE) PB. STATE BY THE GOI VIDE
NOTIFICATION NO. 11052/11
/03-AIS(II)-A DT. 05-11-03
4 ADGP/SECURITY, PB., CHG. 4/27/89-3H(1)/92

/SPL/5004 DATED
07-12-92
5 ADGP INTELLIGENCE, PB., CHG. 4/27/89-3H(1)/36077

DT. 27-11-90
(W.E.F. 28-04-90)
6 ADGP/ARMED BATTALIONS, JAL. 4/19/88-3H(1)/SPL.

691 DT. 05-05-95
READ WITH No.
4/19/88-3H(1)/5294
DT. 14-03-96
7 ADGP/LAW & ORDER, PB., CHG. 1/208/2000- THIS POST WAS CREATED
3H(1)/192 DATED BY RE-DESIGNATING THE
31-01-05 EX-CADRE POST OF
ADGP/IVC, PB., CHG
IGP
1 IGP/ CRIME, PB., CHG. 1/56-83-3H(1)/11091
DT. 23-06-83
2 IGP/PROV. & MODERNISATION, 4/19/86-3H(1)/16986

DT. 18-05-89
PUNJAB, CHANDIGARH
3 IGP/HQ/PB./CHG 6390-3H(1)-84-
19547 DT. 25-09-84
4 IGP/BORDER, AMRITSAR 1379-2H(1)/88/15151

DT. 05-05-88
5 IGP, ZONAL I, PATIALA 4/27/89-

3H(1)92/2282/SPL.
DT. 27-05-92

6 IGP/HUMAN RESOURCES 05-11-2003 THE CADRE POST OF IGP-
CUM-DIR., MRS PPA,
DEVELOPMENT -CUM- PHILLAUR WAS RE-
DESIGNATED AS IGP/TRG.,
COMMUNITY POLICING, P.B., CHG, PB. CHG. AND INCLUDED IN
(BY RE-DESIGNATING THE CADRE IPS CADRE OF PB. STATE BY
POST OF IGP/TRANING PB., CHG. THE GOI VIDE
W.E.F. 30-03-2010) NOTIFICATION NO.
11052/11/03-AIS(II)-A DT.
05-11-03
7 IGP./INT.,PB, CHG. 7423-3H(1)-
84/24641 DT.
11-11-84
8 IGP/ZONAL II//JALANDHAR 1/216/95-

3H(1)/21823 DT.
15-12-95
9 IGP/I.T. & TELECOMMUNICATION., 4/19-86-3H(I)/16986

PB. CHG. (BY REDESIGNATING THE DT. 18-05-1989
CADRE POST OF IGP/COMPUTER &
TELE., PB. CHG. W.E.F. 30-03-2010)
10 IGP/PAP, JAL. CANTT. 4/2/81-3H(1)/9212

DT. 27-05-82
11 IGP/IRB./PB./PATIALA 4/28/93-3H(I)
SPL/1155 DT.
26-10-93
12 IGP/COMMANDO/PB/BHG./PATIALA 4/27/89-3H(1)
/92/2282/SPL. DT.
27-05-92
13 IGP/GRP, PB., PATIALA 4/27/89-3H(1)

/92/2282/SPL. DT.
27-05-92
14 IGP/HUMAN RIGHTS,PB., CHG. NO. 4/11/97-2H(1) THIS POST WAS CREATED

/2038 DT. 23-09-04 BY RE-DESIGNATING THE
EX-CADRE POST OF
IGP/LITIGATION, PB., CHG.
15 IGP/EOW, PB. CHG 4/11/97-2H(I)/1238- THIS POST WAS CREATED
40 DT. 12-05-06 BY RE-DESIGNATING/
REVIVING THE EX-CADRE
POST OF IGP/OPS.-1, PB.
CHG.

16 IGP/TRAFFIC/PB., CHG. 4/11/97-2H(I)/1238- THIS POST WAS CREATED
40 DT. 12-05-06 BY RE-DESIGNATED/
REVIVING EX-CADRE POST
OF IGP/OPS.-2, PB. CHG.
17 IGP/SECURITY/PB. CHG. 4/11/97-2H(I)/1238- BY REVIVING THE EX-

40 DT. 12-05-06 CADRE POST OF IGP/SEC.,
PB., CHG.
18 IGP/FEROZEPUR ZONE, FZR. 30-03-2010 (NEW NEW POST WAS INCLUDED

POST WAS IN IPS CADRE OF PUNJAB
INCLUDED IN PB. STATE BY THE GOVT. OF
IPS CADRE) INDIA VIDE NOTIFICATION
NO. 11052/11/2010-AIS-II-A
DT. 30-03-2010
19 IGP/SPL. NARCOTIC CELL, PB. CHG. 05-11-2003 (NEW NEW POST WAS INCLUDED
POST WAS IN IPS CADRE OF PUNJAB
INCLUDED IN PB. STATE BY THE GOVT. OF
IPS CADRE) INDIA VIDE NOTIFICATION
NO. 11052/11/2010-AIS-II-A
DT. 30-03-2010
D.I.G.s
1 DIG/LDH. RANGE, LUDHIANA 4/3/92-2H(1) SPL/
557 DT. 29-01-92
2 DIG/PATIALA RANGE/PATIALA NOT AVAILABLE CADRE POST BEFORE

01-11-1966
3 DIG/COUNTER INT., PB., CHG. 271-3H(1)/85/2131

DT. 29-01-85
4 DIG/F.R./FDK WITH HQRS AT BTI. 4/16/96-2H(I)/10927

DT. 24-06-99
5 DIG/J.R./JALANDHAR NOT AVAILABLE CADRE POST BEFORE

01-11-1966
6 DIG/ADMN., CDO, BHG. 4/27/89-3H(1)

/92/2282/SPL. DT.
27-05-92
7 DIG/BR/AMRITSAR 8653-3H(1)/83/23453 THE POST OF ADDL. DIG/J.R.

(EARLIER ADDL. DIG/JR.) DT. 16-12-83 (CREATED ON 16-12-83) WAS
RE-DESIGNATED AS DIG/B.R
/ASR BY THE STATE GOVT.
W.E.F. 06-05-1988.

8 DIG/F.R./FEROZEPUR 15512-3H-73/39731
DT. 29-12-73
9 DIG/ADMN./PAP/JAL. NOT AVAILABLE CADRE POST BEFORE

01-11-1966
10 DIG/ADMN./IRB/PATIALA 4/28/93-3H(I)
SPL/1155 DT.
26-10-93
11 DIG/SECURITY, PB., CHG. 7423-3H(1)-84

/24641 DT. 11-11-84
12 DIG/INT.-I, PB., CHG. 4/37/84-3H(1)/839

DT. 14-01-85
13 DIG/CUM-JT. DIRECTOR, MRS PPA, 4701-3HP-67/34193

PHILLAUR DT. 20-09-67 W.E.F.
08-04-67
14 DIG/ADMN.,CPO, PB., CHG. 6390-3H(1)-84

/19547 DT. 25-09-84
15 DIG/INFORMATION TECH. & TELE., 6390-3H(1)-84

PB., CHG. (BY REDESIGNATING THE /19547 DT. 25-09-84
CADRE POST OF DIG/COMPUTER &
TELE. PB., CHG. W.E.F. 30-03-2010
BY GOI.)
16 DIG PROV. & MODERNISATION, 05-11-2003 (NEW NEW POST OF DIG/PROV. &
CPO PB., CHG. POST INCLUDED MODERN., CPO, PB., CHG.
IN PUNJAB IPS WAS INCLUDED IN IPS
CADRE) CADRE OF PB. STATE BY
THE GOI VIDE
NOTIFICATION NO. 11052/11
/03-AIS(II)-A DT. 05-11-03
17 DIG/CRIME, PB., CHG. NOT AVAILABLE CADRE POST BEFORE

01-11-1966
18 DIG/CM SECURITY, PB., CHG. 4/10/99-2H(1)/953 THIS POST WAS CREATED

DT. 04-04-01 BY ABOLISHING THE EX-
CADRE POST OF DIG/PPA,
PHILLAUR

19 DIG/LEGAL AFFAIRS CPO, PB., CHG. NO. 4/11/97- THIS POST WAS CREATED
(BY REDESIGNATING EX-CADRE 2H(1)/2038 DT. BY RE-DESIGNATING THE
POST OF DIG/LITIGATION, PB., CHG. 23-09-04 EX-CADRE POST OF
W.E.F. 30-03-2010 BY GOI). DIG/PAP, CHG.
20 DIG/INT.-II & STF., PB. CHG. 4/11/97-2H(1)/1238- BY REVIVING THE POST OF

40 DT. 12-05-06 DIG/INT.-II, PB., CHG.
SP
1 SSP/BATHINDA NOT AVAILABLE CADRE POST BEFORE
01-11-1966
2 SSP/JALANDHAR NOT AVAILABLE CADRE POST BEFORE

01-11-1966
3 SSP/ROPAR 01-11-1966 (NEW NEW CADRE POST OF SSP/

POST WAS INCL. ROPAR WAS INCLUDED IN
IN PUNJAB IPS PB. IPS CADRE W.E.F.
CADRE) 01-11-1966, BY THE GOI VIDE
ORDER NO. 6/56/66-AIS(I)-A
DT. 31-10-1966
4 SSP/PATIALA NOT AVAILABLE CADRE POST BEFORE

01-11-1966
5 SSP/KHANNA 4/3/92-2H(1)
SPL./557 DATED
29-01-92
6 SSP/MAJITHA 2307-2H(1)-88
/12556 DT. 17-04-88
7 SSP/MUKTSAR 4/11/96-2H(1)/1543
DT. 11-06-2001
8 SSP/GURDASPUR NOT AVAILABLE CADRE POST BEFORE

01-11-1966
9 SSP/KAPURTHALA NOT AVAILABLE CADRE POST BEFORE

01-11-1966
10 SSP/BATALA 2307-2H(1)-88
/12556 DT. 17-04-88
11 SSP/SANGRUR NOT AVAILABLE CADRE POST BEFORE

01-11-1966

12 SSP/NAWANSHEHAR 4/11/96-2H(1)/1543
DT. 11-06-2001
(NOW S.B.S. NAGAR)
13 SSP/MOGA 4/11/96-2H(1)/1543
DT. 11-06-2001
14 SSP/FARIDKOT NOT AVAILABLE THIS POST WAS INCLUDED

IN PB. IPS CADRE BY THE
NO. F/9/3/73-AIS (II)/A DATED
10-09-73
15 SSP/JAGRAON 4/3/92-2H(1)/SPL
/557 DT. 29-01-92
16 SSP/LUDHIANA NOT AVAILABLE CADRE POST BEFORE

01-11-1966
17 SSP/MANSA 4/13/92-2H(1)/11641
DT. 27-07-92
18 SSP/AMRITSAR NOT AVAILABLE CADRE POST BEFORE

01-11-1966
19 SSP/TARN TARAN 2307-2H(1)-88

/12556 DT. 17-04-88
20 SSP/FEROZEPUR NOT AVAILABLE CADRE POST BEFORE

01-11-1966
21 SSP/HOSHIARPUR NOT AVAILABLE CADRE POST BEFORE

01-11-1966
22 SSP/BARNALA 4/3/92-2H(1)/SPL
/557 DT. 29-01-92
23 SSP/S.A.S. NAGAR 2/7/98-RE-2(1)/3567 SANTION ISSUED BY THE

REHABILITATION, PB.
24 SSP/FATEHGARH SAHIB 4/13/92-2H(1)/11641

DT. 27-07-92
25 SP/CITY-1, JAL 4/11/97-2H(1)/2038 BY RE-DESIGNATING THE

DT. 23-09-04 EX-CADRE POST OF SP / OPS.
JAL.

26 SP/CITY, BATHINDA 30-03-2010 (NEW NEW POST WAS INCLUDED
POST INCLUDED IN PB. IPS CADRE OF
IN PUNJAB IPS PUNJAB STATE BY THE
CADRE) GOVT. OF INDIA VIDE
NOTIFICATE NO.
11052/11/2010-AIS-II-A
DT.30.03.2010.
27 SP/CITY-1, LDH. 11583-3H-79/2686

DT. 11-10-74
28 SP/CITY-1, ASR 11583-3H-79-2686

DT. 11-10-74
29 COMDT., 7TH BN. PAP, JAL. NOT AVAILABLE THIS POST WAS INCLUDED
NO. 7/1/67-AIS(I)-A DATED
31-01-67
30 COMDT., 27TH BN. PAP, JAL CANT. 4/23/80-3H(1)/ 4979

DT. 27-03-81
31 COMDT., 36TH BN., PAP, BHG. NOT AVAILABLE THIS POST WAS INCLUDED
31-01-67
32 COMDT., 75TH BN. PAP, JAL. CANT. NOT AVAILABLE THIS POST WAS INCLUDED
31-01-67
33 COMDT., 80TH BN. PAP, JAL CANT. NOT AVAILABLE THIS POST WAS INCLUDED
31-01-67

34 COMDT., 82ND BN. PAP, CHG. NOT AVAILABLE THIS POST WAS INCLUDED
31-01-67
35 COMDT. 4TH CDO, BN. SAS NAGAR 4/3/92-2H(1)/73 DT.

01-01-93
36 COMDT. 1ST IRB PTL. 4/16/92-2H(1) 43023

DT. 21-12-1993
37 COMDT. 2ND IRB, LADDA KOTHI 4/16/92-2H(1) /43023

SANGRUR. DT. 21-12-1993
38 COMDT. 7TH IRB, KAPURTHALA 1/4/99-2H(1)/2069

DT. 15-09-2005
39 AIG/PROV., CPO, PB., CHG. NOT AVAILABLE CADRE POST BEFORE

01-11-1966
40 AIG/PERSONNEL, CPO, PB., CHG. NOT AVAILABLE CADRE POST BEFORE

01-11-1966
41 SP/ANTI-SMUGG., CID, ASR 11325-3H(1)/74 EARLIER THIS POST WAS

/27001 DT. 14-10-74 CADRE BUT DE-CADRED ON
24-04-98 BY GOI. AGAIN EN-
CADRED ON 30.3.2010.
42 SP/CID, AMRITSAR 11525-3H-74/27001

DT. 14-10-74
43 AIG/SPL. BRANCH INT.-I, PB. CHG. NOT AVAILABLE CADRE POST BEFORE
(BY REDESIGNATING THE CADRE 01-11-1966
POST OF SP/SPL. BRANCH, INT., PB.,
CHG. W.E.F. 30-03-2010 BY GOI)
44 AIG/INVESTIGATION, CRIME, PB., 4966-3H-68/12567

CHG. (BY REDESIGNATING THE DT. 22-05-1969
CADRE POST OF SP/SPL. STAFF,
CRIME, PUNJAB., CHG. W.E.F.
30-03-2010 GOI.)

45 AIG/INFORMATION TECHNOLOGY, 15/06/1977 (STATE EARLIER THIS POST WAS
PB., CHG. (BY RE-DESIGNATING EX- GOVT. LETTER CADRE BUT DE-CADRED ON
CADRE, POST OF SP/COMPUTER, NOT AVAILABLE) 24-04-98 ABOLISHED BY THE
PB. CHG. W.E.F. 30-03-2010 BY GOI) STATE GOVT. VIDE NO.
5/14/92/7H(1)/SPL./2792 DT.
29-08-2000 AND REVIVED
VIDE LETTER NO. 5/14/92-
2H(1)/1763 DT. 23-07-2002
WITH THE APPROVAL OF
FINANCE DEPTT.
46 DY. DIR. (INDOOR), MRS PPA, NOT AVAILABLE CADRE POST BEFORE
PHILLUAR. 01-11-1966
TOTAL : 94 POSTS
[The total number of 94 posts tally with the figure in the Notification dated 30.3.2010 as provided under
Indian Police Service (Fixation of Cadre Strength) Regulations, 1955]

DETAILS OF OFFICERS POSTED AGAINST DEPUTATION POSTS IN THE RANK OF ADGP, IGP
& SP. (AS ON 01-07-2010)
SR. DESIGNATION OF THE POST STATE GOVT. REMARKS

NO. LETTER NO. & DATE
VIDE WHICH POST
CREATED
ADGP -01
1 ADGP/V&S, PSEB, PATIALA 1/208/2000-3H(1)/192 THIS POST WAS CREATED
(VACANT) DATED 31-01-2005 IN THE RANK OF DGP BY
UPGRADING THE POST OF
ADGP/V&S, PSEB, PTL.
DOWNGRADED IN THE
RANK OF ADGP W.E.F
1.7.2010
IGP-01
1 IGP-CUM-MD, PPHC, CHG. MAY, 1988
SP-02
1 SP/V&S, PSPCL, PATIALA NOT AVAILABLE
2 DIRECTOR, SPORTS, PB., CHG. NOT AVAILABLE


CADRE
AND
EX-CADRE
POSTS IN
PUNJAB POLICE
AS ON
1.7.2010

SUMMARY

CADRE EX-CADRE
DGP - 02 DGP - 01
1. DGP, PUNJAB, CHG.
1. DGP/PRISONS, PB. CHG.
2. DGP, PB. HOME GUARDS AND CIVIL (OUT OF POLICE DEPTT.)
DEFENCE, PB. CHANDIGARH
ADGP - 06
ADGP - 07
1. ADGP/IVC & HUMAN RIGHTS
1. ADGP/ADMN., PB. CHG.
2. ADGP/TRAINING PB., CHG.
-CUM-DIRECTOR, MRS PPA, 2. ADGP/COMPUTER & TELE.,
PHILLAUR PUNJAB, CHG.
3. ADGP/SECURITY, PB., CHG. 3. ADGP/RAILWAYS, PB., PTL.
4. ADGP/INTELLIGENCE,PB., 4. ADGP/RULES, PB. CHG.
CHANDIGARH. 5. ADGP-CUM-CHIEF DIRECTOR,
5. ADGP/CRIME/PB., CHG. VIGILANCE BUREAU,PB.,CHG
6. ADGP/ARMED BATTALIONS (OUT OF POLICE DEPTT.)
7. JALANDHAR 6. ADGP/PUNJAB STATE HUMAN
8. ADGP/LAW & ORDER, PB., RIGHTS COMMISSION, CHG.
CHANDIGARH. (OUT OF POLICE DEPTT.)
IGP - 19 IGP - 02
1. IGP/HRD-CUM-CUMMUNITY
POLICING, PB., CHG. 1. IGP-CUM-DIRECTOR, VIG.
2. IGP/INFORMATION BUREAU, PB., CHG.
TECHNOLOGY & TELE., PB., (OUT OF POLICE DEPTT.)
CHANDIGARH.
3. IGP/BORDER, AMRITSAR. 2. IGP/INVESTIGATION,
4. IGP/ZONAL-I, PB., PATIALA. LOK PAL, PB., CHG.
5. IGP/ZONAL-II, PB., PATIALA. (OUT OF POLICE DEPTT.)
6. IGP/GRP, PB., PATIALA.
7. IGP/IRB, PB., PATIALA.
8. IGP/COMMANDO, PUNJAB,
BAHADURGARH, PATIALA
9. IGP/PAP, JAL. CANTT.
10. IGP/CRIME, PB., CHG.
11. IGP/INTELLIGENCE, PB, CHG.
12. IGP/HQ/PB./CHG.
13. IGP/PROV. & MODERN., PB.
14. CHANDIGARH
15. IGP/HUMAN RIGHTS,PB., CHG.
16. IGP/TRAFFIC/PB., CHG.
17. IGP/SECURITY/PB., CHG.
18. IGP/EOW, PB., CHG.
19. IGP/FEROZEPUR ZONE, FZR.
20. IGP/SPL. NARCOTIC CELL, PB. CHG.

DIsG - 06
DIsG - 20 1. DIG INVESTIGATION
1. DIG/BR/AMRITSAR (CRIME), PB., CHG.
2. DIG/J.R./JALANDHAR 2. DIG/COMMUNITY
3. DIG/F.R./FEROZEPUR POLICING, PB., CHG.
4. DIG/P.R./PATIALA 3. DIG/PAP-II & TRG., PB., CHG.
5. DIG/F.R./FARIDKOT 4. DIG/IRB-II & TRG., PB., JAL.
(WITH HQRS AT BTI).
5. DIG/TRAINING, CENTRAL
6. DIG/L.R./LUDHIANA
POLICE OFFICER, PB. CHG.
7. DIG/CRIME/PB./CHG.
8. DIG/INT.-I, PB., CHG. 6 DIG/EOW, VIG. BUREAU,
9. DIG/COUNTER INT., PB., CHG. PB., CHG.
10. DIG/ADMN.,CPO, PB., CHG. (OUT OF POLICE DEPTT.)
11. DIG/PROVISIONING &
MODERNIZATION PB., CHG.
12. DIG/ADMN., CDO, BHG.
13. DIG/ADMN., IRB, PATIALA
14. DIG/PAP, (ADMN.), JAL.
15. DIG/SECURITY, PB., CHG.
16. DIG/INFORMATION TECH. & TELE.,
PB., CHG.
17. DIG-CUM-JOINT. DIRECTOR, MRS
PPA, PHILLAUR
18. DIG/CM/SECURITY, PB. CHG.
19. DIG/LEGAL AFFAIRS,CPO, PB.,CHG.
20. DIG/INT.-II & STF, PB., CHG.
SUPDTS. OF POLICE – 46 SUPDT. OF POLICE – 167

SSP - 24 ADDL./SPs - 24
1. SSP/JALANDHAR 1. BARNALA
2. SSP/AMRITSAR 2. FATEHGARH SAHIB
3. SSP/GURDASPUR 3. PATIALA
4. SSP/PATIALA 4. S.A.S. NAGAR
5. SSP/LUDHIANA 5. SANGRUR
6. SSP/SANGRUR 6. KHANNA
7. SSP/FEROZEPUR 7. ADDL. DCP/HQRS. & SEC., LDH.
8. SSP/FARIDKOT 8. LUDHIANA (RURAL)
9. SSP/BATHINDA 9. ROPAR
10. SSP/KAPURTHALA 10. BATHINDA
11. SSP/ROPAR 11. FARIDKOT
12. SSP/HOSHIARPUR 12. MANSA
13. SSP/BARNALA 13. ADDL. DCP/HQRS. & SEC., ASR
14. SSP/FATEHGARH SAHIB 14. AMRITSAR (RURAL)
15. SSP/MANSA 15. BATALA
16. SSP/TARN TARAN 16. GURDASPUR
17. SSP/BATALA 17. TARN TARAN
18. SSP/KHANNA 18. HOSHIARPUR
19. SSP/MOGA 19. ADDL. DCP/HQRS. & SEC., JAL.
20. SSP/MUKTSAR 20. KAPURTHALA
21. SSP/NAWAN SHEHAR 21. S.B.S. NAGAR
(NOW S.B.S NAGAR) 22. FEROZEPUR
22. SSP/MAJITHA 23. MOGA
23. SSP/JAGRAON 24. MUKTSAR
24. SSP S.A.S. NAGAR

SP/CITY – 04 SP/CITY - 05

1. SP / CITY-1, AMRITSAR (City) 1. ADDL. DCP-II, AMRITSAR
2. SP/ CITY-1, LUDHIANA (City) 2. ADDL. DCP-II, JALANDHAR
3. SP/ CITY-1, JALANDHAR (City) 3. ADDL. DCP-II, LUDHIANA
4. SP /CITY, BATHINDA 4. SP CITY, PATIALA
5. SP/CITY, S.A.S. NAGAR
SP/OPS. - 03
CRIME WING - 01

1. BARNALA
2. GURDASPUR
1. AIG/INVESTIGATION,CRIME, PB.,
3. TARN TARAN
CHANDIGARH.
SP/DET. – 13

INTELLIGENCE WING - 03 1. ADDL. DCP/CRIME AMRITSAR
2. BARNALA
1. SP/CID, AMRITSAR 3. BATHINDA
2. AIG/SPL. BRANCH-1, INT., PB.,CHG. 4. FATEHGARH SAHIB
3. SP ANTI SMUGGLING, CID, ASR.
5. FEROZEPUR
6. HOSHIARPUR
ASST. INSP. GENL. OF POLICE – 02 7. ADDL. DCP/CRIME, JALANDHAR
1. AIG/PERSONNEL-I, CPO, PB., 8. KAPURTHALA
CHANDIGARH 9. ADDL. DCP/CRIME, LUDHIANA
10. PATIALA
2. AIG/PROV., CPO, PB., CHG. 11. S.A.S. NAGAR
12. SANGRUR
13. TARN TARAN
COMMANDANTS PUNJAB ARMED
POLICE BATTALIONS – 06
SP/TRAFFIC & SECURITY - 02
TH
1. COMDT., 7 BN. PAP, JAL. CANT. 1. SP/TRAFFIC & SECURITY, S.A.S.
2. COMDT., 27TH BN. PAP, JAL CANT. NAGAR
3. COMDT., 36TH BN., PAP, BHG.
2. SP/TRAFFIC & SECURITY, Tarn- Taran
4. COMDT., 75TH BN., PAP, JAL CANT.
5. COMDT., 80TH BN. PAP, JAL CANT.
6. COMDT., 82nd BN. PAP, CHG.
INT. WING – 13
1. SP/CID UNIT, NEW DELHI

2. SP/COUNTER INT., ASR
3. ZONAL SP/SB/CID/LUDHIANA
COMMANDANTS IRB - 03 4.&5. TWO POSTS OF SP/PB., POLICE
CONTROL ROOM, CHG.
1. COMDT., 1ST IRB PTL.
6. SP/CID UNIT/PB./CHG.
2. COMDT., 2nd IRB, LADDA KOTHI
7. SP/SB, CID, PB., CHG.
SANGRUR.
8. ZONAL SP/SB, CID, PB., CHG.
3. COMDT., 7th IRB, KAPURTHALA
9. ZONAL SP/CID, FEROZEPUR
10. ZONAL SP/CID, PATIALA
11. ZONAL SP/CID, JALANDHAR
12. SP/COUNTER INT. (TRG.),Pb., Chg.
13. SP/HQRS., INT., PB., CHG.

C.M SECURITY - 07
COMDTS. COMMANDO BNS. – 01
1. SP/C.M. SECURITY, PB., CHG.
1. COMDT. 4th CDO, BN. SAS NAGAR
MRS PPA, PHILLAUR - 01
1. DY. DIRECTOR (INDOOR),
MRS PPA, PHILLAUR. 6. SP/C.M. SECURITY, PB., CHG.
COMPUTER & TELE. WING - 01

1. AIG/INFORMATION TECH., PB, CRIME WING - 08
CHANDIGARH 1. SP/SPL. INV., PB., CHG.
2. SP/CRIME AGT. WOMEN, PB., CHG
3. SP/S.C. & WEAKER SECTION CELL
CRIME, PB., CHG.
4. SP/CRIME, PB., CHG.
5. SP/CRIME-II, PB., CHG.
6. ZONAL SP/CRIME, AMRITSAR
7. ZONAL SP/CRIME, PATIALA
8. ZONAL SP/CRIME, JALANDHAR
SECURITY WING - 02
1. SP/SECURITY, PB. RAJ BHAWAN,
CHANDIGARH.
2. SP/SECURITY, PB. CHG.
COMMONDO BTLNS. - 16
1. COMDT., 1ST CDO. BN., BHG.

2. COMDT., 2ND CDO. BN., BHG.
3. COMDT., 3RD CDO. BN, SAS NAGAR
4. COMDT., 5TH CDO. BN., BHG.
5 to
15. ELEVEN (11) POSTS OF ASST.
COMDTS. IN ALL CDO BNS.
( 2 POSTS IN 1st CDO)
( 3 POSTS IN 2nd CDO)
( 2 POSTS IN 3rd CDO)
( 2 POSTS IN 4th CDO)
( 2 POSTS IN 5th CDO)
16 SP/CDO TRAINING CENTRE/

BHADURGARH

PAP – 23
1. AIG/PAP, JALADHAR
2. SP/RTC, PAP, JALANDHAR
3. SP/IN SERVICE-SERVICE TRG.
CENTRE, PAP, KPT.
4. COMDT., 13th BN., PAP, CHG.
5. COMDT., 9th BN. PAP, ASR.
6. to
23 EIGHTEEN (18) POSTS OF ASST.
COMDTS. IN ALL BNS.
[2 POSTS IN 7th BN.
3 POSTS IN 9th BN.
3 POSTS IN 13th BN.
2 POSTS IN 27th BN.
2 POSTS IN 36th BN.
2 POSTS IN 75th BN.
2 POSTS IN 80th BN.
2 POSTS IN 82nd BN.]
INDIAN RESERVE BTLNS. – 21
1. COMDT. 4TH IRB. BN., JALANDHAR

2. COMDT. 5TH IRB. BN., AMRITSAR
3. COMDT. 6TH IRB. BN., LADDA
KOTHI, SANGRUR.
4. COMDT. 3RD IRB. BN., LUDHIANA
5. to
21. SEVENTEEN (17) POSTS OF ASST.
COMDTS. IN ALL BNS.
[3 POSTS IN 1st IRB.
2 POSTS IN 2nd IRB
3 POSTS IN 3rd IRB
2 POSTS IN 4th IRB
2 POSTS IN 5th IRB
2 POSTS IN 6th IRB
3 POSTS IN 7th IRB]
WIRELESS – 01
1. SP/TELE., PB., CHG.
MRS PPA PHILLAUR – 03
1. DY. DIRECTOR (ADMN.)

2. DY. DIRECTOR (GENL.)
3. DY. DIRECTOR (OUTDOOR)

PRTC JAHANKHELAN – 01
1 COMDT., PRTC, JAHAN KHELAN
C.P.O. - 03
1. AIG/WELFARE, PB., CHG.

2. AIG/TRANSPORT, PB., CHG.
3. AIG/ARMAMENTS, PB., CHG.
LITIGATION WING - 01
1. SP/LITIGATION, PB., CHG.
INTERNAL VIGILANCE & HUMAN RIGHTS

WING, PB., CHG. - 02
1. SP/IVC, PB., CHG.

2. SP/HUMAN RIGHTS, PB. CHG.
RAILWAYS – 02
1. SP/GRP, PUNJAB PATIALA

2. SP/GRP, PUNJAB, JALANDHAR
POSTS OF THE RANK OF SP OUT OF

POLICE DEPARTMENT
VIGILANCE BUREAU – 13
1. SP/VIGILANCE BUREAU, PB., CHG.

5. SP/VIGILANCE BUREAU, BTI.
6. SP/VIGILANCE BUREAU, ASR.
7. SP/VIGILANCE BUREAU, LDH.
8. SP/VIGILANCE BUREAU, JAL.
9. JOINT DIRECTOR, VIGILANCE
BUREAU, PB. CHG.
10. SP/VIGILANCE BUREAU, PTL.
11. SP/VIGILANCE BUREAU, FZR.
12. SP/VIGILANCE BUREAU, FLYING
SQUARD-I, PB., CHG.
13. SP/E.O.W., VIGILANCE BUREAU,
PUNJAB, CHG.

EXCISE & TAXATION – 01
1. SP/EXCISE & TAXATION, PB.
PUNJAB STATE HUMAN RIGHTS

COMMISSION- 01
1. SP/INV., PUNJAB STATE HUMAN

RIGHTS COMMISSION, CHG.
LOKPAL – 01
1. SP/INVESTIGATION, LOKPAL,
PUNJAB, CHANDIGARH
ADC TO GOVERNOR, PB. - 01
1. ADC TO HON’BLE GOVERNOR OF

PUNJAB
CADRE 94 EX-CADRE 182
TOTAL TOTAL

E-II Branch
E-II BRANCH
From To
2 Break- up of Work vis-a- vis Punjab Police Rules , 1934 611 612
A PPEA LS A GA INST PUNISHMENTS
3 Relevant E xtrac ts from PPR, 1934 conc erning Appeals , 613 616
Deputations & Absorptions
4 Govt. of Punjab Letter dated 16.1 .2001 regarding 617 617

delegation of powers to decide Appeals , review and
revision under rule 16 .24 , 16 .29 and 16 .32 of PPR,
1934
5 Memo No. 3551-62/E-II(I ) dated 16 .4 .09 regarding 618 618

Appeals / Revisions under Rules 16 .29 and 16 .32 of
Punjab Police Rules , 1934
6 Memo No. 7604-15/E-II (I ) dated 02.09 .09 regarding 619 619

Appeals / Revision Petitions under Rules 16 .29 and
16 .32 of Punjab Police Rules
7 Memo No. 4442-80/E-II(2 ) dated 22 .5 .2009: 620 624

G uidelines for Punis hing / Appellate A uthority
regarding taking Action/D eciding appeals agains t
Major Punishment inc luding dismissal from service
etc . as per Punjab Police Rules
8 Memo N o. 3750-3830/E-II (I ) dated 18 .5 .2010: 625 628

Revised Guidelines for Punishing / Appellate Authority
regarding taking Action/Deciding appeals in s uper-
session of earlier G uidelines dated 22 .5 .2009
9 Memo No. 8206/E-I(6 ) dated 24.6 .2010 nominating 629 629

Appointing A uthorities / punishing A uthorities &
Appellate Authorities in Commissionerates
10 Clarifications on Forfeiture of Approved Service for 630 632

Inc rement
Memo N o. 8643-8742/E-2 dated 26-03-92;
Memo N o. 7700-7800/E-2 dated 18-11-07;
Memo N o. 5240-5342/E-2 dated 16-07-10

DEPUTA TIONS/TRA NSFERS
11 Standing O rder No.1 of 2003 dated 20 .3.2003 633 634

regarding Deputations to be dec ided centrally
12 Standing O rder No. 4 /2006 dated 17 .12.2006 635 636

regarding deputations to Municipal Corporations ,
Excise & Taxation D epartment and State Trans port
Department
13 Letter No. 9925-33/E-II(4 ) dated 7 .11 .08 regarding 637 638

trans fer from Commando Formation to District Police
14 Letter No. 3000-40/E-II(4 ) dated 15 .4 .10 regarding 639 639

trans fer from Commando Formation to D istrict P olice
in continuation of Letter dated 7 .11 .2008 (in S.No.12 )
15 Reminder Letter N o. 810-20/E-II (4 ) dated 21 .1 .09 640 640

regarding trans fer of O rs
A BSORPTION FROM PA RA MILITA RY FORCES
16 Notification dated 22 .10.1993 Punjab Police (Firs t 641 642

Amendment) Rules ,1993 regarding Ins ertion of Rules
12 .43 to P unjab Police Rules
17 Notification dated 15 .9 .1994 Punjab Police (Firs t 643 643

Amendment) Rules , 1994 regarding amendment of
Rule 12 .43
18 Standing O rder dated 9 .11 .1994 regarding 644 646

Absorption of P ara-Military Forces NGO s/ O rs in
Punjab Police
Scope of work of E-II Branch
This section primarily deals with the appeals, transfers, deputations

of ORS/NGO up to the rank of S.I.
APPEALS
1. Appeals received from all Ranges/IGP Zones regarding punishment of

dismissal and forfeiture of approved service (from Constables to SIs)
2. Appeals received from Home Department, Punjab Regarding

punishment of dismissal and forfeiture of approved service (from
Constables to SIs)
3. Appeals regarding executive/clerical cadre of the Police Districts.
4. Maintenance of record of convicted police officials in criminal cases and

under PC Act etc.
5. Appeals received from PAP, IRB, CDO Battalions, GRP, PPA Phillaur,
C & T and Intelligence Wings ((from Constables To SIs)
6. Complaints of Armed Battalions, Ranges received from Home

Department and appearance before W/DGP/officers of Administration
Wing.
LEAVE MATTERS
7. Special Self Employment leave up to SIs (5 years)
8. Ex-India leave up to rank of SIs (in exceptional cases)
DEPUTATIONS & POSTINGS
9. Deputation of NGOs/Ors (up to SI) with various organizations/officers

in the State as well as outside State.
10. Temporary attachment with V.B. Pb. Chg. (up to the rank of SI)

11. Transfer/Posting of Ors.
12. Transfer of Commando trained Constables from Commando formation

to District Police.
MISCELLANEOUS
13. Change of name and address up to S.I.s
14. Issue of circular letters regarding policy instructions received from the
Government to all fields units.
15. Half yearly return regarding Muslim personnel posted in Police

Stations.
16. Re-employment in service after resignation/voluntary retirement (up

to the rank of S.I.)
17. Counting of previous service (up to the rank of S.I.s)
18. Permission to appear in higher studies/SAS Exams etc.

(up to the rank of SI)
19. Permission for printing of articles in Newspapers etc.
20. Deployment of force for security arrangements for:-

a. Visits of VIPs
b. Examination/festivals etc.
c. Election Duty.
d. Vidhan Sabha Session Duty.
21. Wearing of uniform on every Monday, change of uniform i.e., Summer,

Winter and Weekly Parade.
22. Correspondence Regarding pending references received from CM, Pb.

BREAK-UP OF WORK VIS-À-VIS PUNJAB POLICE RULES
1 Appeals received from all Police offices and Rule 16.28, 16.29 and
Home Department regarding punishment of 16.32 of PPR
dismissal and forfeiture of approved service 1934,Home Deptt’s
(from Constables to SIs) memo No.1/173/93-
3H(I)/123 dt.
16.01.2001,
DGP's office memo No.

3551-62/E-II(1)
dt.16.04.09 and
7604-15/E-II(I)
dt.02.09.09 and
Guidelines issued vide

memo No.4442-80/
E-II(I) dt.22.05.09,
3750-3830/E-II(I) dt.
18.05.10 and DGP's
Order No. 8026/E-
1(6) dt. 24-06-10
Clarifications on
Forfeiture of Approved
Service for
Increment
Memo No. 8643-
8742/E-2 dated 26-03-
92;
Memo No. 7700-
7800/E-2
dated 18-11-07;
Memo No. 5240-
5342/E-2
dated 16-07-10

2 Deputation of NGOs/Ors (up to S.I) with Rule 10.25 and 10.28 of
various organizations / officers in the State Pb CSR Vol-I Part-I
as well as outside State) Standing Order
No.0l/03 & 04/06
3 Transfer / Posting of ORs DGP Office memo No.

No. 9925-33/E-II(4)
dt. 07.11.08,
810- 20/E- II( 4) dt.
21.01.09 and 3000-
40/E-II(4) dt.
15.04.10
4 Absorption of Para Military Forces NGO/ORs Rule 12.43 of PPR 1934

in Punjab Police and Standing Order vide
Endst.No. 32168-78/E-5
dt. 09.11.94

Relevant Extracts from Punjab Police Rules, 1934
Concerning Appeals , Deputations & Absorptions
16.28 Power to review proceedings
(1) The Inspector-General, a Deputy Inspector-General, and Superintendent

of Police may call for the records of award made by their subordinates and
confirm, enhance, modify or annul the same, or make further investigation or
direct such to be made before passing orders. (The state Government may
also call for the records and review the awards made by the Inspector
General of Police Punjab or by any other authority subordinate to him).
(2) If an award of dismissal is annulled, the officer annulling it shall state

whether it is to be regarded as suspension, followed by reinstatement, or
not. The order should also state whether service previous to dismissal should
count for pension or not.
(3) In all cases in which officers propose to enhance an award they shall,
before passing final orders, give the defaulter concerned an opportunity of
showing cause, either personally or in writing, why his punishment should
not be enhanced.
Rule 16.29 Right of appeal
(1) Appeals shall lie only against orders of dismissal or reduction or stoppage
of increment or forfeiture of approved service for increment.
(2) There shall be one appeal only from the original order, and the order of
the appellate authority shall be final.
(3) A copy of the original order appealable shall be supplied to the person
concerned free of cost.
(4) Any person wishing to appeal under sub-rule (1) may apply to the
Superintendent for a copy of the complete record, or any portion thereof.
Such copies shall not be given during the pendency of the original
proceedings for the facilitating of cross examination or the preparation of the
defence. Copies of the record of preliminary enquiries [rule 16.24 (viii)] shall
not be given for purposes of appeal.

Such application shall bear a court-fee stamp of the value of two annas,
unless the applicant is in Jail, and shall be accompanied by a deposit of
copying fees chargeable under the scale in force in the civil courts of the
district.
(5) The copy of such record shall be given with as little delay as possible, and
the Superintendent shall certify to its correctness and to the date on which it
was given to the applicant.
Rule 16.32 Revision
An officer whose appeal has been rejected is prohibited from applying for a
fresh scrutiny of the evidence. Such officer may, however, apply, within a
month of the date of dispatch of appellate orders to him, to the authority
next above the prescribed appellate authority for revision on grounds of
material irregularity in the proceedings or on production of fresh evidence,
and may submit to the same authority a plea for mercy: provided that no
application for the revision of an order by the Inspector General will be
entertained. An officer whose appeal has been heard by the Inspector
General may, however, submit to the Inspector General a plea for mercy or
may apply to the Inspector General for a review of his appellate order only
on the ground that fresh evidence has become available since the appellate
order has been pronounced. This rule does not affect the provisions of rule
16.28. Such application or plea must be in English.
Deputation
Rule 10.25 Pb CSR Vol-I Part-I
Period of deputation:-The initial period of deputation shall be up to three

years at a time at the discretion of the Administrative Department
concerned. The period of deputation beyond three years may, however, be
extended by the Administrative Department concerned up to a maximum of
five years in rare cases of special nature if exigencies so require in public
interest:
Provided that in the case of deputation on foreign service to bodies like Beas
Construction Board, Bhakhra Management Board, or other bodies which are
not under the direct or indirect control of the Punjab Government and where
replacement from amongst the Punjab Government employees cannot be

insisted upon, the Administrative Department in consultation with the
Department of Finance may extend the period of deputation up to a
maximum period of 5 years in cases in which there is a proper justification.
Similarly, in the case of Chandigarh Administration where no deputation
allowance is admissible and the replacement from amongst Punjab
Government employees cannot be insisted upon, Government may extend
the period of deputation beyond 5 years:
Provided further where the Government agrees to extend the period of

deputation of an employee beyond a period of 5 years, the deputation
allowance or / and other benefits as admissible for the earlier period of
deputation shall also be admissible.
Rule10.28 (1) A Government employee who has served on deputation or on

foreign service should not be allowed to proceed on deputation or on foreign
service again unless he has worked for a minimum period of two years on a
post in his parent Government on reversion from deputation or foreign
service from the first assignment so that Government may be able to make
the best use of his service.
(2) The Government has an inherent power to terminate deputation

arrangements earlier than the period specified in the order of terms and
conditions of deputation when exigencies so demand. Government may, of
its own motion or on the request of the borrowing organization or authority,
recall a Government employee at any time before the expiry' of the period of
deputation. However, to make it more clear and to remove any doubt in this
behalf, a specific condition empowering the State Government to recall a
Government employee before the expiry of the period of deputation shall
invariably be incorporated in all orders transferring employees on deputation
or to foreign service.
(3) In this case of Companies, Corporations, Boards etc., which are under the
direct or indirect control of the Punjab Government, the maximum three
years (five years in rare cases of special nature) period of deputation shall be
strictly adhered to. Such corporate bodies shall be required to take
replacements from the Government Departments concerned.

Rule 12.43
(1) Absorption of Non-Gazetted Officers and other ranks of

para-military forces and other Police Forces in the Punjab
Police:
(i) If the Director General of Police so desires he may

with the prior concurrence of the parent Department,
order absorption in the Punjab Police of Non-Gazetted
Officers and ranks of para-military forces and other
Police Forces who have been working as such in the
Punjab Police already on deputation for a period of two
years.
(Provided that absorption so made shall not exceed

0.5 per cent of the total cadre posts in the ranks of
Constables, Head Constables, Assistant Sub-
Inspectors, Sub-Inspectors and Inspectors.)
(2) Non-gazetted officers and other ranks absorbed in terms of the

provisions of sub-rule (1) will be placed junior to all the persons
working in the respective cadres of the Punjab Police on the date
of such absorption, subject, however, to the condition that the
basic pay they are getting in their parent department will be
protected.

Department of Home Affairs & Justice
(Home I Branch)
To
The Director General of Police, Punjab,
Chandigarh.
Memo No. 1/173/93-3H(I)/123

Dated Chandigarh, 16.01.2001
Subject Delegation of powers to decide appeals, review and

revision as envisaged under rule 16.24, 16.29 and
16.32 of Punjab Police Rules, 1934.
Reference your memo No.26479/82 dated 13.10.1997 on

the Subject cited above.
2. Government has approved your proposal regarding

vesting of powers upon IGP/Zonal-I, Patiala and
IGP/Zonal-II, Jalandhar for deciding appeals, review and
revision as envisaged in Rule 16.28, 16.29 and 16.32 of
Punjab Police Rules, 1934 in respect of subordinate Police
Personnel working under their control. The delegation
will, however, not in any manner affect the powers and
control of the DGP being overall in-charge of the Police
Force.
Sd/-
Endst. No.1/173/93-3H(I)/225 dated 25.1.2001
A copy is forwarded to the IGP/Zonal-I, Punjab Patiala

and IGP/ Zonal-II, Jalandhar for information and necessary action.
Sd/-

From
(Establishment-II Branch, CPO)
To
1. The Director PPA,Phillaur.
2. ADGP/Armed Bns. PAP,Jalandhar.
3. All IGsP/Zonal in Punjab.
5. AIG/GRP Punjab, Patiala.
Memo No 3551-62/E-II(I) Dated Chandigarh, 16.04.09
Subject: Appeals/Revision petitions under Rules 16.29 and 16.32 of PPRs
As per Rule 16.29 of PPRs appeals lie only against order of dismissal or
reduction or stoppage of increment or forfeiture of approved service
for increment. Further, there is only one appeal from the original order
and the order of the appellate authority is final.
2. As per rule 16.32 of PPRs, an officer whose appeal has been rejected is
prohibited from applying for a fresh scrutiny of the evidence. Such
officer may however, apply within a month of the date of dispatch of
appellate orders to him, to the authority next above the prescribed
appellate authority for revision on grounds of a material irregularity in
the proceedings or on production of fresh evidence.
3. From these rules it is clear that only one appeal from the original order
lies and that too only against orders of dismissal or reduction or
stoppage or increment or forfeiture of approved service for increment.
Further revision petition is to be entertained only on grounds of
material irregularity in the proceedings or on production of fresh
evidence and the same within the time limit.
4. You are, therefore, directed that the above said rules be followed in
letter and spirit while dealing with appeals/revision petitions.
Sd/-
For Director General of Police,
Punjab.

Office of the Director General of Police, Punjab
To
1. The Director PPA, Phillaur.
2. ADGP/Armed Bns. PAP, Jalandhar.
3. All IGsP / Zonal in Punjab.
5. AIG/GRP Punjab, Patiala.
Memo No 7604-15/E-II(I) Dated Chandigarh, the:-

02/09/09
Subject- Appeals/Revision petitions under Rules 16.29 and

16.32 of PPRs.
In continuation of this office memo No. 3551-62/E-II(I)
dated 16.04.2009 on the subject cited above.
2. It has been observed that after the disposal of the

revision, review or mercy petition under rule 16.32 by the
officers under the delegated powers, the delinquents are
still approaching the Director General of Police for filing
revision, review petition or mercy petition against the
order passed by the officers. This creates unnecessary
correspondence and work load of this office. Therefore,
your office should inform the delinquent that no further
revision, review petition or mercy petition lies with DGP
against the order passed by the officer.
3. These instructions should be followed meticulously.
Sd/-
Asstt. Inspector General of Police,
Personnel-II.

From
Punjab (Esstt-II Br, CPO)
To
The Addl. Director General of Police,
Armed Bns., Jalandhar Cantt.
All IGsP/Zonal in Punjab.
All DlsG/Range in Punjab.
AIG/GRP, Punjab, Patiala.
All SSsP in Punjab
Memo No. 4442-80/E-II(2)

Dated Chandigarh, the: 22.5.2009
Subject: Guidelines for Punishing/Appellate Authority regarding

taking Action/Deciding appeals against Major
Punishment including dismissal from service etc. as per
Punjab Police Rules.
Memo
Please refer to the subject cited above.
2. Please find enclosed herewith a copy of guidelines

for Punishing/ Appellate Authority regarding taking
Action/Deciding appeals against Major Punishment including
dismissal from service etc as per Punjab Police Rules for
necessary action and meticulous compliance.
Sd/-
(AIG/Pers-II)
Punjab
As above

Guidelines for Punishing/Appellate Authority regarding taking Action/Deciding
appeals against Major Punishment including dismissal from service etc as per
Punjab Police Rules.
It has been observed that in departmental enquires the disciplinary

authorities/appellate authorities award punishments which are not commensurate
with the misconduct of the accused knowing fully well that punishment awarded
depends on gravity of charge. Instances are not lacking where the defaulters with
gravest misconduct are let off with lesser punishments and officials with lesser
misconduct are awarded severe punishments. This naturally breeds indiscipline
amongst the force and the aggrieved approach the courts where such orders are
reversed. Although hard and fast criteria cannot be fixed for awarding punishments
for various types of violations/misconduct as it entirely depends upon the facts and
circumstances of each case, yet the following broad guidelines can be suggested so
as to minimize such disparities in awarding punishment after misconduct is
established in a regular departmental enquiry and cases of conviction by the courts.
The major punishments given under the police rules are dismissal from service or
removal from service, reduction in rank, forfeiture of approved service, stoppage of
increments etc.
Dismissal from Service/others Major punishments
1.Conviction by the Court
(i) In Corruption cases were conviction is Dismissal from service

not stayed by the higher court pending
appeal.
(ii) In other offences where punishment Dismissal from service

awarded is more than 3 years and
conviction is not stayed by the higher
court pending appeal.
(iii) In other offences where punishment Any punishment other than dismissal.
awarded is less than 3 years and Punishment may be held in abeyance till
conviction is not stayed, pending appeal the pendency of appeal in higher Court.

2.Gravest Acts of Misconduct
(i) Absence
(a) Where any employee of Punjab Police Dismissal from service as habitual
willfully absents himself from duty absentee.
without proper sanction of leave on 5
occasions or more and the cumulative
absence on these occasions is more than
150 days. However in all such occasions
of willful absence he should have been
punished for his misconduct. On the
absence on which D/E has been initiated,
it will be prerequisite to mention previous
misconduct and character of habitual
absence in the charges that are framed
against the defaulting official. Whereas
any police official willfully absents himself
for 90 days or more continuously even if
total instances of his absence are less
than 5 shall also attract the same
punishment.
(b) In cases where cumulative absence is Punishment less than dismissal from
less than 90 days and the employee is service can be awarded.
not habitual absentee.
(ii) Indulging in spying, Smuggling Dismissal from service

and anti-national activities.
(iii)Causing indiscipline among Dismissal from service

fellow I policemen going on strike or
mass casual leave and spreading
disaffection against Govt. , riots,
promoting feeling of enmity/hatred
between different classes of citizens
of India.

(iv) Loss of official weapon
(a) Willful Act Dismissal from service
(b) Negligent Act Major Punishment less than dismissal

from service can be awarded.
(v)(a)Habitual of misbehavior with Dismissal from service

senior officers and willful
disobedience of lawful command of
seniors.
(b) Misconduct on first occasion Punishment lesser than dismissal like

reduction in rank etc, can be awarded.
(vi)Escape from custody-under trial/

convicted
(b) Negligent Act Punishment less than dismissal from

service can be awarded.
(vii)
(a)Habitual-drunken misbehavior in Dismissal from service

Public- place while on duty.
(b) Misconduct on first occasion Punishment less than dismissal from

service can be awarded.
(viii)
Loss of Govt. property concerning the
security of State e.g. wireless sets,
official Laptops, Hard discs and classified
documents/information etc. in any
manner.

(b) Negligent Act Punishment less than dismissal from

service can be awarded

Not with-standing anything contained in the above recommendations of the
committee, if the Director General of Police deciding on a mercy petition is of the
considered view that there were extra ordinary compelling circumstances which have
led to the misconduct on the part of defaulting official as per the demands of public
interest; may pass such appropriate orders by awarding lesser punishments as may
be deemed fit while recording cogent reasons for the same.
Violations or the misconducts other than those mentioned above shall attract
Action/Punishment as per rules as given in the Punjab Police Rules.
Sd/-
Punjab.


From
Punjab (Esstt-II Br, CPO)
To
PAP, Jalandhar Cantt.
All IGsP/Zonal in Punjab.
All DIsG/Range in Punjab.
All Commissioners of Police in Punjab
AIG/GRP, Punjab, Patiala.
All Heads of Police Offices in Punjab.
Memo No. 3750-3830/E-II(I)

Dated Chandigarh, the: 18.05.2010
Subject: - Guidelines for Punishing Appellate Authorities-

Revised Guidelines
In continuation to this office memo No. 4442-80/E-2(1)

dated 22.05-09, on subject cited above.
2. Revised guidelines are enclosed in supersession of earlier
guidelines issued vide memo No. 4442-80/E-2(1) dated
22-05-09 for meticulous compliance. All cases already
decided in view of the guidelines issued vide this office
memo No. 4442-80/E-2(1) dated 22-05-09 under
reference, should be decided in the light of fresh
guidelines.
Sd/-
AIG/Pers-II
Punjab.

Guidelines in supersession of earlier guidelines issued vide Memo No.4442-
80/E-II(2) dt. 22.05.2009 for Punishing / Appellate Authorities
As a matter of policy, the guidelines were sent to all the punishing authorities
/ appellate authorities / vide memo No.4442-80/E-II)2) dt. 22.05.2009. Now
in supersession of the same, fresh guidelines as below shall be applicable.
2. It has been observed that the guidelines are not being followed by the
Punishing Authorities in true spirit. No action is being taken against the
convicted enrolled police officers who are awarded punishment less than
three years by the trial court in criminal cases.
3. It is, therefore, desirable that in the case of conviction in a criminal

case, the punishment should be in consonance with the gravity of offence.
Hence the following guidelines may be kept in mind wide deciding

punishment / appeals of cases of conviction and others delinquency cases.
These guidelines are just parameters for deciding the cases. The punishing
authority /appellate authority should apply its own mind as per facts and
circumstances of each case.
1. Conviction on criminal charge – Departmental Punishment
(i) In a corruption case where conviction is not stayed by the

appellate court during the pendency of appeal against
conviction, it is not desirable to retain him in service.
(ii) When an enrolled police officer is convicted by trial court on a

criminal charge for an offence where the prescribed punishment
in the Indian Penal Code, 1860 read with the Criminal
procedure, 1973 is more than 3 years, dismissal should be the
norm irrespective of the quantum of the sentence awarded by
the court.
(iii) When an enrolled police officer is convicted by trial court on a

criminal charge for an offence where the prescribed maximum
punishment is less 3 years, punishment other than dismissal
may be given irrespective of the quantum of the sentence
awarded. Such lenient view should be dealt with as per the
provisions of Rule 16.2(20 of Punjab Police Rules 1974 as noted
above.

Pendency of an appeal in Appellate Court should be no ground
for keeping the departmental action pending against the convicted
enrolled police officer. Similarly, in case where the sentence has been
suspended by the Appellate Court also should be no ground for
keeping departmental action pending against him.
2. Disciplinary cases (misconduct) – Departmental Punishment
(i) Willful Absence
When an enrolled Police officer willfully absents from duty without

proper sanction of leave on five occasions or more and the cumulative
absence on these occasions in more than 150 days – Punishment of
dismissed from service may be awarded.
When an enrolled police officer willfully absents for 90 days or more

continuously even if total instances of his absence are less than five
should also attract the same punishment.
In case when cumulative absence is less than 90 days and the enrolled
police officer is not habitual absentee - Punishment other than
dismissal should be awarded.
(ii) Indulging in spying, smuggling and anti-national activities punishment

of dismissal from service should be awarded.
(iii) Causing indiscipline among fellow policemen going on strike or mass

casual leave and spreading disaffection against Government, riots,
promoting feeling of enmity/hatred between different classes of
citizens of India- Punishment of dismissal from service should be
awarded.
(iv) Loss of official weapon(s)
(a) Willful act-Punishment of dismissal from service should be

awarded.
(b) Negligent act-Major Punishment other than dismissal from
service may be awarded.

(v) (a) Habitual misbehavior with senior officers and willful dis-
obedience of lawful command of seniors-
Punishment of dismissal from service should be awarded.
(b) Misconduct on first occasion - Punishment other than dismissal

may be awarded.
(vi) Escape from custody-under trial/convicted.
(a) Willful act - Punishment of dismissal from service should be

awarded.
(b) Negligent act - Punishment other than dismissal from service
may be awarded.
(vii) (a) Habitual drunken misbehavior in public place while on duty-

Punishment of dismissal from service should be awarded.
(b) Misconduct on first occasion-Punishment other than dismissal
from service may be awarded.
(viii) Loss of Govt. property concerning the security of State e.g. wireless
sets, official Laptops, Hard discs and classified documents/information
etc. in any manner.
(a) Willful act - Punishment of dismissal from services should be

awarded.
(b) Negligent act - Punishment other than dismissal from service

may be awarded.
Sd/-
Dated 12.05.2010 Director General of Police,
Punjab.

No. 8026 /E-1(6) dated Chandigarh the: 24-06-2010
ORDER
On account of the notification of Commissionerates and posting of
DIG/Rank Officers as Commissioners, it is proposed to nominate the
appointing authorities/punishing authorities and appellate authorities for
dealing with matters pertaining to punishments and appeals of officials of
different ranks posted in the Commissionerates of Amritsar, Ludhiana and
Jalandhar.
2. The following punishing and appellate authorities are approved for

taking decisions in departmental inquiries initiated against officials of
different ranks:-
Sr. Name of Post Appointment/punishing Appellate authority

No. authority for Police
Commissionerate
1. Constable Commissioner of Police ADGP/Law & Order
2. Head Constable Commissioner of Police ADGP/Law & Order
3. Assistant Sub- Commissioner of Police ADGP/Law & Order
Inspector
4. Sub-Inspector Commissioner of Police ADGP/Law & Order
5. Inspector Commissioner of Police ADGP/Law & Order
Sd/-

Punjab.
No. 8027-33/E-1(6) dated Chandigarh, the 24-06-2010
A copy of the above is forwarded to the following for information & necessary action,
please.
1. The Addl. Director General of Police, Law & Order, Punjab, Chandigarh.
4. The Superintendent E-2 & 3 Branches, CPO, Punjab, Chandigarh.
Sd/-
Punjab.

From
The Director General of Police, Punjab.
To
All Heads of Police Offices in Punjab State.
Memo. No.8543-8742/E-2
Dt. Chandigarh the 26.03.1992
Subject: Forfeiture of approved Service for increments.
According to Punjab Police Rule 16.5 Punishment of forfeiture of

approved service for increment is prescribed. Of late, it has been observed
that while imposing the punishment prescribed under this rule, the punishing
authority mentions the words "FORFETURE OF APPROVED SERVICE" and the
word "FOR INCREMENT" is not included as per provisions. Some of the
Punjab Police employees have gone to the Courts and they presume that
length of service has been curtailed by the order. This is not the thing.
Actually, the service span remains the same and only increments are
reduced. The import of PPR 16.5(2) also goes to show that approved service
is forfeited only for increments and the length of service rendered by the
respective officials remains the same.
To avoid any legal complications, various orders have been

amended, but while imposing the punishment through an order, the
punishing authority should mention all the words prescribed in PPR 16.5 viz
“FORFEITURE OF APPROVED SERVICE FOR INCREMENTS" and not only
"FORFEITURE OF APPROVED SERVICE"
These instructions be brought to the notice of all concerned to

avoid unnecessary litigation.
Sd/-
Punjab.

From
To
Memo. No.7700-7800/LA-4
Please refer to this office memo No.8643-8742/E-2 dated

26.03.1992(copy enclosed) on the subject noted above.
2. It was requested vide this office memo No.8643-8742/E-2 dated

26.03.1992 that while passing punishment order for forfeiture of service, all
the words prescribed in PPR 16.5 viz; "FORFEITURE OF APPROVED SERVICE
FOR INCREMENTS" should be written and not only forfeiture of approved
service.
3. But his office is again receiving court orders in which

punishment orders are being quashed by the courts on technical grounds
that the exact wording of PPR 16.5 has not been used in the punishment
order while imposing punishments of forfeiture of approved service.
4. It is again advised that while passing any punishment order

regarding forfeiture of approved service, the punishing authority should
mention all the words prescribed in PPR 16.5 viz; " FORFEITURE OF
APPROVED SERVICE FOR INCREMENTS" and not only forfeiture of approved
service.
5. These instructions be brought to the notice of all the concerned

officers/officials to avoid unnecessary litigation.

Punjab.

From
To
Memo. No.5240-5842/E-II(I)
Please refer to this office memo No.8643-8742/E-2 dated

26.03.1992 and 7700-7800/LA-4 dated 18.11.04, on the subject noted
above.
2. It was requested vide this office memos under reference that

while passing punishment order for forfeiture of service, all the words
prescribed in PPR 16.5 viz; "FORFEITURE OF APPROVED SERVICE FOR
INCREMENTS" should be written and not only forfeiture of approved service.
3. There is a confusion about the scope of punishment of forfeiture

of service as some SSPs are taking it that this will have the effect on the
length of service or not and this office is again receiving Court orders in
which punishment orders are being quashed by the Courts on technical
grounds that the exact wording of PPR 16.5 has not been used in the
punishment order while imposing punishments of forfeiture of approved
service.
4. It is again advised that while passing any punishment order

regarding forfeiture of approved service, the punishing authority should
mention all the words prescribed in PPR 16.5 viz; " FORFEITURE OF
APPROVED SERVICE FOR INCREMENTS" and not only forfeiture of approved
service.
5. These instructions be brought to the notice of all the concerned

officers/officials to avoid unnecessary litigation.
AIG/Pers-II
Punjab.

Standing Order: Deputations to be decided centrally
STANDING ORDER
NO. 1 OF 2003
It has been observed that various units/subordinate offices have

been issuing orders for deputation of police personnel to various non-police
departments, details of which are not known to this office, leading to
considerable confusion at the time of their promotions/ repatriation/
disciplinary proceedings. With a view to streamline the entire process of
transfers on deputation, this standing order is being issued, which shall
govern all such deputations to the Excise and Taxation Department, PSEB,
PUDA, BBMB, Lokpal, Punjab Human Rights Commission, PPHC and other
departments as the case may be. The following guidelines are to be adhered
to:-
1. Hence forth all orders for deputation shall be issued from this
office. Subordinate police offices will not send any employee on
deputation to any department/organization directly and will send
the request of such employees through their Controlling Officer to
CPO for consideration.
2. While forwarding such requests the head of the offices will give
N.O.C. and will be responsible to certify that no
departmental/vigilance enquiry or criminal case is pending against
the individual. In case any of the official is facing enquiry or
criminal case brief facts / present stage be intimated.
3. The Authorities while referring the cases to the C.P.O. shall ensure
that the applicant is above 45 years of age. Young personnel should
be assigned purely police responsibilities so that they acquire
competence in their profession.

4. The term of deputation with the above organizations shall be two
years extendable in exceptional cases by one year.
5. An employee having served once in his service on deputation shall

not ordinarily be deputed again. While referring the case to CPO the
recommending authority must give this certificate before referring
the case to CPO, Character Roll along with his details of previous
deputations, if any, be sent along with the forwarding letter.
6. No direct application of any employee for deputation will be

entertained by CPO till it is forwarded / recommended by the
competent authorities and received through Controlling Officers.
7. In respect of Armed Battalion Employees, the application of only

those individuals will be considered which are received through the
ADGP/PAP.
Sd/-
(M.S.BHULLAR) IPS,
Punjab.
No. 8434-8533/E-5 Dated Chandigarh, the 20.03.2003
A copy of the above is forwarded to the following for information

and necessary action :-
1. All Heads of Police offices in Punjab.

2. Addl. Director General of Police, Vigilance, Punjab Chandigarh.
3. Addl. Director General of Police, Lokpal, Punjab Chandigarh.
4. Addl. Director General of Police, P.S.E.B. Patiala..
5. Addl. Director General of Police, P.H.R.C, Punjab Chandigarh.
6. Addl. Director General of Police, P.P.H.C., Punjab Chandigarh.

Punjab

OFFICE OF THE DIRECTOR GENERAL OF POLICE PB., CHANDIGARH
STANDING ORDER
NO. 4/2006
This is in supersession of Standing Orders No. 2/2004, 3/2004 & 4/2005

issued vide this office Endst. Nos. 40025-31/E-5 dated 27.12.04, 40032-
38/E-S dated 27.12.04 & 5677-841/E-II (3) dated 23.8.05 respectively.
It has been decided to issue this Standing Order to further streamline the
process of transfers on deputation, which shall govern deputation to
Municipal Corporations, Amritsar, Ludhiana & Jalandhar, Excise & Taxation
and State Transport Department. The following guidelines are to be adhered
to:-
1. All orders of deputation to above mentioned organizations shall be

issued by this office.
2. All Police officials i.e. from Constable to Inspector posted in District

Police and Armed Bns. having 10 years or more service will be eligible
for deputation to the above said organizations.
3. Subordinate Police offices will send the request of such employees

through their controlling officer to this office for consideration viz.
Police officials from District police through their range DIsG and Police
officials from Armed Bns. through ADGP/Armed Bns. Direct
application of any employee for deputation will not be entertained by
this office till it is forwarded/recommended by the Competent
Authority.

4 While forwarding such request, the head(s) of the office(s) will issue
NOC and will certify that no Departmental / Vigilance enquiry of
Criminal Case is pending against him.
5. The term of deputation shall be two years.
6. As envisaged in Rule 10.28(1) of Pb. CSR Vol-I, Part-I, a police

personnel who has served on deputation should not be deputed again
for a period of 2 years. While referring the case to this office the
recommending authority must give a certificate to this effect.
Character Roll, along with details of his previous deputations, if any,
be sent along with the forwarding letter.
Sd/-
(S.S.Virk, IPS)
Punjab
Dated 17.12.06
No. 340-46/ E-II(3) dated Chandigarh, the: 8/1/2007
A Copy of the above is forwarded to the following for information and

necessary action. The above revised Standing Order will take effect from the
date of issue.
1. Addl. Director General of Police, Armed Bns. Jalandhar Cantt.

Sd/-
Punjab

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(HOME BRANCH-II)
Notification
The 22nd October, 1993
No. G.S.R. 90/CA.5/61/Ss.7 and 46/ Amd.(20) 93 -In exercise of the powers
conferred by the provisions of sections 7 and 46 of the Police Act, 1861
(Central Act V of 1861) and all other powers enabling him in this behalf, the
Governor of Punjab is pleased to make the following rules further to amend
the Punjab Police Rules, 1934 namely:-
1. (i) These rules may be called the Punjab Police (First Amendment) Rules,
1993.
(ii) They shall come into force at once.
2. In the Punjab Police Rules, 1934, after Rule 12.42 of Chapter XII the
following rule shall be added namely:-
12.43 Absorption of Non - Gazetted Officers and other ranks of

Para-military forces and other Police Forces in the Punjab Police - (1)
If the Director General of Police so desires he may with the prior concurrence
of the parent Department, order absorption in the Punjab Police of Non-
Gazetted Officers and other ranks of Para-military forces and other Police
forces who have been working as such in the Punjab Police already on
deputation for a period of two years:
Provided that absorption, so made shall not exceed 0.5 per cent of the
total cadre posts in the ranks of Constables, Head Constables and 0.5
percent of the cadre posts of Assistant Sub Inspectors and Inspectors meant
for direct recruitment and 0.5 percent of the cadre posts of Sub-Inspectors.

(2) The non-gazetted offices and other ranks absorbed in terms of the
provisions of sub rule (1) will be placed junior to all the persons working in
the respective cadres of the Punjab Police on the date of such absorption,
subject, however, to the condition that the basic pay they are getting in their
parent department will be protected.
Explanation-[For the purpose of rule 12.43 the terms "Para Military Forces"
means the para-military forces under the administrative control of
Government of India, Ministry of Home Affairs.]
N.K. ARORA
Principal Secretary Home,
Department of Home Affairs and
Justice.

(HOME-I BRANCH)
Notification
The 15th September, 1994
No. G.S.R. 63 CA/5/61/Ss-7 and 46 Amd. (21) 94 -In exercise of the powers
conferred by section 7 & 46 of the Police Act, 1861 (Central Act V of 1861)
and all other powers enabling him in this behalf, the Governor of Punjab is
pleased to make the following rules further to amend the Punjab Police Rules
1934, namely:-
1. (i) These rules may be called the Punjab Police (First Amendment) Rules,
1994.
(ii) They shall come into force from the date of their publication in the
Official Gazette.
2. In the Punjab Police Rules, 1934 in Chapter XII in rule 12.43, in sub-
rule (1) for the existing proviso, the following proviso shall be
"Provided that absorption, so made shall not exceed 0.5 per cent of
the total cadre posts in the ranks of Constables, Head Constables,
Assistant Sub Inspectors, Sub-Inspectors and Inspectors".
N.K. ARORA
Principal Secretary Home

OFFICE OF THE DIRECTOR GENERAL OF POLICE, PB.,
CHANDIGARH
STANDING ORDER
Sub: Absorption of Para-Military Forces NGOs/ORs in Punjab Police
The Punjab Police Rule 12.43 was introduced through Punjab

Government Notification No. GSR-90/CA.5/61/Ss.7 and 46 / Amd. (20)
93, dated 22-10-1993 and provides that the Director General of Police,
if he so desires may with the prior concurrence of the parent
department, order absorption of officials of the Para-Military Forces
and other Police Forces into Punjab Police, who have been working as
a such in the Punjab State on deputation for a minimum of two years.
2. This Standing Order is being framed to supplement the Rule 12.43 of

Punjab Police Rules, 1934 and the instructions laid herein will be
strictly compiled with.
3. It has been decided that the cases of suitable/deserving officials may

be taken up for absorption on the following terms and conditions:-
i. The absorption in Punjab Police shall be only in

exceptional cases and on the grounds of having
done good work while on deputation to Punjab
Police.
ii. Total absorption of Para Military Forces and other

Police Forces officials will in no way exceed 0.5%
of the total cadre strength of Constables, Head
Constables, Assistant Sub-Inspectors, Sub-
Inspectors and Inspectors of Police respectively,
as provided under the rules.
iii. The officials so absorbed will be placed below all

the officials in that rank in the cadre concerned
w.e.f. the date of absorption.

iv. They will be absorbed in the pay scales as are
applicable to the Punjab Police officials of the
same rank. However the basic pay they are
getting in their parent department will be
protected.
v. They will be governed by the Punjab Police Rules,

1934 and other rules as applicable to the Punjab
Police officials w.e.f. the date of absorption.
vi. The official concerned who opts for absorption will

give in writing that he will not claim any benefit
of seniority under rules applicable to him in his
parent department.
The information register regarding absorption quota will be maintained

by the concerned controlling authority.
The unit concerned of the deputationists (NGOs/ORs of PMF/other

Police Forces) with or more than 2 years of service in Punjab Police will
send their recommendations in exceptional and deserving cases with
cogent reasons for the purpose. These cases will be scrutinized by a
Committee constituted by the undersigned. The recommendations of
the committee will be put up to the undersigned for final orders.
Sd/-
Punjab.

OFFICE OF THE DIRECTOR GENERAL OF POLICE, PB., CHANDIGARH
No. 32168-78/E-5 Dated Chandigarh, 09-11-94
A copy is forwarded in continuation of this office Endst. No. 30606-16/E-5,

dated 24-10-1994 to the following:-
(1) The Director General of Police, Intelligence, Punjab, Chandigarh.
(2) The Director General of Police, Vigilance Bureau, Punjab,

Chandigarh.
(3) The Inspector General of Police, P.A.P, Jalandhar Cantt.
(4) The Inspector General of Police, Commando, Punjab, Bahardurgarh

(Patiala).
(5) The Inspector General of Police, India Reserve Battalion, Punjab,

Chandigarh.
(6) The Deputy Inspector General Police, Tele-communication, Punjab

Chandigarh.
(7) All Range Deputy Inspectors General of Police in Punjab.
They are requested to send their recommendations in respect of

eligible members of the Para-Military Forces along with their
consents and who agree to be absorbed in the Punjab Police
permanently on the terms and conditions as laid down in the
Standing Order, within a period of 10 days positively.
Sd/-
Punjab

E-III Branch
E-III BRANCH
From To
2 Index of Instructions on various matters 649 649
GRANT OF LOCAL / AD-HOC RANKS
3 Memo No. 3951/E 6 dated 8.2.2005 regarding Grant 650 651

of Local/Ad-hoc Rank to officials as a measure to
encourage enhancement of educational qualification in
the subject relevant to Police
4 Memo No. 5784-5883/E-6 dated 16.2.2005 regarding 652 652

Grant of Local/Ad-hoc Rank to officials as a measure
to encourage enhancement of educational
qualification in the subject relevant to Police in
continuation of Letter dt. 8.2.2005
5 Memo No. 1321-94 / E-III (1) dated 29.4.2008 653 653

regarding Grant of Local Promotion to officials 3
months before retirement under P.P.R.13.2-A
6 Memo No. 10476-850/EIII(I) dated 26.9.2008 654 655

regarding Grant of Local Rank three months before
retirement
7 Memo No. 4644-4760/E-III(I) dated 5.5.2009 656 656

regarding Grant of Local Rank as ASI to HCs
8 Memo No. 5642-5751/EIII(I) dated 25.5.2009 657 658

regarding Grant of Local Rank three months before
retirement, in continuation of Memo dated 26.9.2008
9 Memo No. 12505-605/EIII(1) dated 31.5.2010 659 659

regarding stoppage of Grant of Local Rank w.e.f.
1.6.2010
TEMPORARY ATTACHMENTS
10 Memo No. 8070/E-III(2) dated 9.7.2009 regarding 660 660

Temporary Attachments
11 Standing Order No. 1/2009 dated 18.8.2009 661 662

regarding Attachment of Officials from Armed
Battalions to District Police circulated vide Memo No.
10035-66/E-III (2) dated 18.8.2009
12 Memo No 1162-1260/E-I (4) dated 27.1.2006 663 664

defining Norms for Functional requirement for serving
officers of various ranks
13 Memo No. 3183-3207 / E-I(4) dated 28.2.2007 665 665

Regarding Temporary Attachment of drivers
REGULARISATION OF AD-HOC /
TEMPORARY/ 89 DAYS EMPLOYEES
14 Govt. of Punjab Letter No. 15/53/2005- 4PP III/18271 666 669

dated 15.12.2006 issued by Department of Personnel
regarding Policy of regularization of services of Work-
Charged/Daily Wage workers and employees working
on 89 days/Ad-hoc/Temporary basis
15 Memo No. 11306-407/E-III(2) dated 3.9.2009 670 672

regarding Review of Policy of regularization of
Contingent Paid Staff
LIST C-II EXEMPTEE
16 Memo No. 36863/E-III dated 22.10.1986 regarding 673 674

List II Exemptee and promotion of educated
constables as Head Constables
17 Memo No 13327-13426/E-III(1) dated 9.6.2010 675 675

regarding recommendations for bringing the name on
List C-II Exemptee – Ban thereof
POLICE MEDALS
18 A Brief on Service Medals 676 683

Establishment - III Branch
SCOPE OF WORK PERTAINING TO PERSONNEL MANAGEMENT
- Matters pertaining to Local Ranks
- C-II Exemptee promotions
- Temporary Attachments
- Representation against adverse remarks
- Establishment of Class – IV employees
- Completion of ACRs of official(s) temporary attached with

various wings
- All Priority List Instruction (PLI) cases of police department
- Establishment of SPOs
OTHER WORKS CARRIED OUT
- Implementation of State Police Commission Orders
- Implementation of National Police Commission Orders
- Amendment in Punjab Police Rules.
- Police reforms
- Sports policy meeting/sports meets
- Punjab Police Sports Adventure Club
- Establishment of F.S.L.

- Grant of NDC in r/o retiring employees.
- Annual Medical/Fire.
- Refresher Courses
- CC-I, CC-II & CC-III Certificates
- Annual Administrative Reports
- Rewards & Honorarium to Junior Officers
- Appreciation Letter to IPS/PPS Officers
- Gallantry Medals
- Periodic Returns
- Introduction of Punjabi Language
- Achievements of Police
- Miscellaneous

INDEX OF INSTRUCTIONS ON VARIOUS MATTERS - E-III BRANCH
Sr. Subject No. and Date of

No. Instructions
1 List C-II (Exemptees) and promotion of 35453-87/E-3 dt.
educated Constables as Head Constables 22-10-86
2 Grant of Local rank to officials as a measure 3051-4051/E-6 dt.
to encourage enhancement of educational 8-2-2005
qualification in the subjects relevant to
Police.
3 Grant of Local rank to officials as a measure 5784-5883/E-6 dt.
to encourage enhancement of educational 16-02-05
qualification in the subject relevant to Police.
4 Grant of Local Rank 3 months before 10746-850 dt.
retirement. 26-09-2008
5 Regarding Local rank as ASI to H.C.s (PP) 4644-4760/E-3(1) dt.
05-05-2009
6 Grant of Local Rank 3 months before 5642-5751/E-3(1) dt.
retirement 25-05-2009
7 Norms for the functional requirement for 1162-1260/E-1(4) dt.
serving officers of various ranks- Temporary 27-01-2006
attachment.
8 Regularization of services of work 4491-4610/E-1(6) dt.
charged/daily wage workers and employees 16-03-2007
working on 89 days/ad-hoc/temporary basis-
regarding policy thereof.
9 Temporary attachment of Executive Staff 8070/E-3(2) dt.
with various branches of Police Head 9-7-2009
quarters.
10 Attachments of officials from Armed Bn. to 10035-66/E-3(2) dt.
District Police (Standing Order No. 1/2009 08-08-2009
(SO)/E-3(2) dated- 18-08-2009
11 Review of policy of regularization of 11306-407/E-3(2) dt.
Contingent paid staff. 03-09-2009

From
Punjab (Estt. Branch)
To
The Director
Punjab Police Academy,
Phillaur
Memo. No. 3951/E-6

Dated Chandigarh, 08-02-2005
Subject: Grant of local / ad hoc rank to officials as a measure to

encourage enhancement of educational qualification in the
subject relevant to Police.
2. Earlier officials obtaining post-graduate and other

higher degrees in Police Administration were being given one step
up local rank as a mark of encouragement. However, keeping in
view the large number of officials who are enrolling for such
higher studies over the years, the matter was deliberated at
length by this office.
3. It was decided unanimously that there was a

need to re-look into the present system of granting a local rank to
officials who obtained master/other higher degrees. It was
decided to extend the benefits as outlined below:-
Sr. Degree/Course Promotion

No.
1. M.A. in Police Administration from GNDU Only Constables and HCs would be
through PPA/Phillaur eligible for a step up local rank and
that too would be limited to those
attaining the 1st, 2nd and 3rd ranks
respectively in the University.
2. M.Phill in Police Administration from Constables, HCs and ASIs who

GNDU through PPA/Phillaur attain 1st Division would be eligible
for a step up local rank.
3. Ph.D. in Police Administration from GNDU All officials from the rank of ASI to
through PPA/Phillaur S.I. would be eligible for one ad-hoc
promotion

4. L.L.B. from Punjab University, Chandigarh. All officials from the rank of ASI to
S.I. would be eligible for one adhoc
promotion.
5. One year course in Criminology from Officials from the rank of Constable
Punjab University, Chandigarh. to S.I. would be eligible for a step up
local rank.
6. Two years course in Forensic Science Officials from the rank of Constable
from Punjabi University, Patiala. to S.I. would be eligible for one
ad-hoc promotion.
7. One year course in Criminology & Forensic Officials from the rank of Constable
Science from NICFS, New Delhi. to S.I. would be eligible for a step up
local rank.
8. Two years course in Criminology & Officials from the rank of Constable
Forensic Science from NICFS, New Delhi. to S.I. would be eligible for one
ad-hoc promotion.
An official would be allowed to avail only one such benefit

in his career.
4. All pending cases are being disposed off on the pattern

mentioned above. This information may be widely circulated.
Sd/-
Punjab
No. 3952-4051/E-6 dated Chandigarh the: 08/02/2005
A Copy of the above is forwarded to the All

Heads of Police Offices in Punjab for information and necessary action.
They are requested to examine all the cases for promotion under the
light of above guidelines and send their recommendations accordingly.
Sd/-
Punjab

From

Punjab (Estt. Branch)
To
All Heads of Police Offices in Punjab
Memo No. 5784-5883/E-6 Dated Chandigarh, the 16-02-2005
Subject: Grant of local / ad-hoc rank to officials as a measure to

encourage enhancement of educational qualification in the
subject relevant to Police.
This is in continuation of this office No. 32951-4051/E-6

dated 08-02-2005.
2. This benefit is intended to be extended to encourage

pursuit of higher education after joining service. This would not be
applicable to any post-graduate degree obtained by officials
before joining service.
Sd/-
Punjab

From
Punjab, Chandigarh.
To
No. 1321-94/E-III (I) dated, Chandigarh, the:-29-04-2008
Subject: Grant of Local Rank 3 months before retirement.
Memo
The matter regarding grant of Local rank before retirement was
under consideration in this office. After consideration, it has been decided to
grant local rank promotion to officials 3 months before retirement under PPR
13.2-A to boost their morale and to recognize their long service as under:-
(a) The service record of the official should be good and his
integrity should not be doubtful during last eight years.
(b) No departmental enquiry/Criminal case and Vigilance enquiry is

pending against him.
(c) Police personnel who are already holding local rank/Adhoc

rank/ORP will not be given Local Rank.
(d) This Local Rank will be given to OR's, ASIs and SIs only.
(e) Police personnel who have been given out of turn promotion on
regular basis during last ten years shall not be given local rank
before retirement.
Sd/-
Punjab

From
Punjab, Chandigarh.
To
No. 10746-850/E-III(I) dated, Chandigarh, the: 26-09-2008
Subject: Grant of Local Rank 3 months before retirement.
Memo
Please refer to this office memo. No. 132-94/E-III (I) dated 29.04.2008, on
2. Some units have sought clarification regarding the

implementation of the instructions conveyed vide memo under
reference. Therefore, instructions are reiterated as follows:-
(b) No departmental enquiry/criminal case and vigilance enquiry is

pending against him.
(c) Police personnel who are already holding local rank/adhoc

rank/ORP will not be given Local Rank.
(d) This Local Rank will be given to OR's, ASIs and SIs only.
(e) Under PPR 13.2-A, only the DGP-cum-IGP is competent to

confer local rank.
(f) Head Constables (PR) whose substantive rank is that of

Constable shall not be eligible for grant of local rank of ASI.
Local Rank higher than the current substantive rank will be
given and not above the currently held on substantive (local
rank/ad-hoc/ORP/Fortuitous)

(g) Local rank will also be granted to officials proceeding on
voluntary retirement provided they have put in at least 20 years
of service.
3. Instructions circulated vide this office No. 132-94/E-III (I)

dated 29-04-2008 do not seem to have given full effect by the field
units because very few recommendations for grant of local rank have
been received in this office.
4. In future all recommendations for grant of local rank

before retirement shall be sent in the proforma enclosed.
5. The above instructions also address the points raised by

DIG/FR/FZR, DIG/PR/PTL and SSP/Ropar.
Sd/-
for Director General of Police Pb.

From
Punjab, Chandigarh.
To
1. All Heads of Police Offices in the Punjab.
2. All Heads of Branches in CPO Punjab.
Memo No. 4644-4760/E-III (I)

Dated, Chandigarh, the 05-05-09
Subject: Regarding Local Rank as ASI to HCs (PP)
2. Your attention is invited to the Standing Order No.

3/2001 issued vide this office 27350-450/E-6 dated 25-10-01
wherein it was mentioned that the Constables who fulfill the
requisite conditions contained in the said Standing Order shall
become eligible for promotion as Head Constables after
completion of 16 years of regular qualifying service on the basis
of seniority and such rank shall be personal to them (without
any monetary benefit(s) or seniority).
3. It is reiterated that the Head Constables so

promoted will not affect the regular sanctioned posts of Head
Constables and the regular promotions to the sanctioned posts
will continue to be made as per Punjab Police Rules on the basis
of seniority-cum-merit from amongst the Constables borne on
lists C-I /C-II.
4. It is further clarified that the personal rank of Head

Constable given to Constables under Standing Order No.3/2001
is not a substantive rank of Head Constable as their substantive
rank shall continue to be Constable. As such, P.P, Head
Constables shall not be eligible for local rank of ASI.
Sd/-
IGP/Hqrs.,
for Director General of Police, Punjab.

From
Punjab, Chandigarh.
To
2. All Heads of Branches in CPO Punjab.
Memo No. 5642-5751/E-III (I)

Subject: Grant of Local Rank three months before retirement.
Please refer to this office memo No. 10746-850/E-3(1)

2. At present recommendations for grant of Local Rank 3

months before retirement are being initiated by the Unit Head
as per laid down procedure, through their respective IGs/Addl.
DGsP and are decided by this office. It has been observed that
this long process entails delay depriving the beneficiary of
enjoying higher rank for few months before retirement.
3. Therefore, it has been decided that henceforth all the

concerned DIGs are authorized to grant Local Rank from the
rank of Constable to SI before retirement on superannuation/
voluntary retirement on the following conditions:-
(b) No departmental enquiry/criminal case and vigilance

enquiry is pending against him.
(c) Police Personnel who are already holding Local rank/Ad-
hoc rank/ORP should not be given such rank.
(d) Head Constables (PR) whose substantive rank is that of

Constable shall not be eligible for such rank of ASI.

(e) Such rank can also be granted to officials proceeding on
voluntary retirement provided they have put in at least 20
years of service.
(f) The official shall exercise the command and be vested

with the powers of an enrolled Police Officer holding that
rank.
(g) The official shall not be entitled to get any extra pay and
allowances for holding such rank.
(h) The official shall not be entitled for seniority over enrolled
Police Officer by virtue of having held such rank.
4. It is intimated here that such officers on account of

honorary rank, may not be posted as SHO, if not already
posted.
5. It is also mentioned here that in all other cases,

local rank will continue to be given by the competent authority
(DGP, Punjab).
Sd/-
AIG/Pers-II
Punjab.

From

Punjab (Estt.-3 Branch, CPO)
To
All the Heads of Police Offices in Punjab.
No. 12505-605/E-3(1),
Dated, Chg. the 31-05-2010
Subject: Regarding recommendations for grant of Local Rank.
Memo
2. It has been decided that no Local Rank would be

given w.e.f. 01-06-2010. As such, you are requested not to send
any recommendation for grant of Local Rank except the
recommendation for grant of Local Rank on retirement as per
instructions issued earlier.
AIG Pers-II
Punjab.

From

Punjab (E-III Br. CPO)
To

Armed Battalions, Jalandhar Cantt.
Memo No 8070/E-III (2),

Dated, Chandigarh, the: 09.07.09
Subject: Temporary attachment
*********
Please refer to this office memo No. 17461/E-1(4)
2. It has come to notice that despite issue of

instructions vide this office memo under reference, different Wings /
officers are issuing attachments orders at their own level without
bringing the CPO into picture. It is reiterated that only the attachment
orders bearing dispatch number of Estt.-III Branch and signed either
by DGP/ADGP Admn./IGP Hqrs/DIG Admn./AIG Pers-II may be
complied with. Any other orders from any quarters may be sent in
original to Admn. Wing for further necessary action.
Sd/-
AIG/Pers.-II,
Punjab.
No 8071-8191/IE-III (2), dated, Chg. 09.07.09
A copy of the above is forwarded to the following in continuation of this office endst.
No. 17462-580/E-1(4) dated 12-10-06 for information & necessary action:-
1. All Heads of Police Offices in Punjab.
2. All Branch In-charges of CPO. Punjab, Chandigarh.
AlG/Pers.-ll,
Punjab.

From

(Estt.-III Branch, CPO).
To
1. The Addl. Director General of Police,
Armed Bns., Jalandhar Cantt.
2. The All Range, Dy. Inspectors General of Police.
3. All Distt. Sr. Superintendent of Police.
Memo No. 10035-66/E-III (2)

Dated Chandigarh, the: 18-08-09
Subject: Attachment of officials from Armed Battalions to

District Police
Memo
Please find enclosed herewith a copy of

Standing Order No. 1/2009(SO)/E-III (2) dated
18.08.2009 for further necessary action.
Sd/-
Supdt. Estt. III

OFFICE OF THE DIRECTOR GENERAL OF POLICE, PUNJAB,
CHANDIGARH
Standing order No. 1/2009(SO)/E-III (2)
"Attachment of officials from Armed Battalions to District Police"
A large number of requests are received recommending

attachments of officials from Armed Battalions to the District Police. As
per Punjab Police Rules, 1934, Armed Battalions and District Police
constitute separate cadres up to the rank of Sub-Inspector. Under the
Punjab Police Act, 2007, the cadres have been separated even in the
rank of 1nspector.
2. It has, therefore, been decided that no such requests for

attachments from Armed Battalions to District Police shall be
entertained other than in exceptionally rare circumstances involving
public interest. In such exceptions, the recommendations should
clearly justify the reasons for such attachment. On attachment to the
Districts, these officials belonging to the Armed Battalions would
maintain their lien with their parent units for the purposes of pay,
promotion etc. The attachment will be for a period of 6 months only.
Second and last extension can be given for another 6 months.
Thereafter, no further extension in attachments shall be permissible.
An official who has been on attachment to the District shall not be
considered for further attachment before a period of 2 years to be
reckoned from the date he rejoins his parent unit after repatriation.
3. On attachment the officials will be debarred from occupying

posts in Police Stations / Police Posts (SHO, Addl. SHO, Investigation
Officer, Munshi etc.). They would also not be eligible to be posted in
the specialized units like CIA, Economic Offences Wing, PO staff & Anti
Gunda Staff etc. On attachment these officials shall only be eligible to
be posted in District Armed Reserves and under the various heads in
the Police Lines.
Sd/-
Dated 18.08.09 Director General of Police, Punjab.

From
(Establishment-I Branch, CPO)
To
Memo No. 1162-1260/E-I (4)
Subject: Norms for the functional requirement for serving officers

of various ranks.
2. The following norms of manpower are hereby fixed for the

functional requirement for serving officers of various ranks. However,
the retired Police officers are not entitled for anything of this kind:-
Director General of Police, Pb. Norms of manpower for

Functional requirement
Orderly Residence = 2
Telephone Orderly Residence = 2
Office Orderly = 2
Reader = 2 (Inspector & above)
Telephone Orderly Office = 2
Dak Runner = 2
Other DGPs and Addl. DGPs

(Except officers looking after Admn. & Intelligence)
Office Orderly = 1
Dak Runner = 1
Residence Orderly = 1
Misc. = 1

Addl. DGP/Admn. & Intelligence
Office Orderly = 2
Dak Runner = 2
Misc. = 1
IGPs & DIGs

Office Orderly = 1
Reader = 1 (ASI & SI)
Dak Runner = 1

SPs & DSPs
Reader = 1 (HC/ASI)
Residence Orderly = 1
Office Orderly = 1
Sd/-
Punjab
Endst. No. 1261/E-I(4) dated Chandigarh, the:27-01-2006
A copy of the above is forwarded to the Addl. Director General of

Police, Security, Punjab, Chandigarh. He is requested to compile necessary
information of strength posted with various officers and asks them to relieve
the excess officials, if any, immediately under intimation to this office.
Sd/-
Punjab

From
(Estt-I Branch, CPO)
To
1. The Addl. Director General of Police,

Armed Battalions, Jalandhar Cantt.
2. All District Sr. Superintendents of Police

in Punjab.
Memo No. 3183-3207/E-I (4),

Dated, Chandigarh, the: 28.02.2007
Subject Temporary attachment of drivers
2. It has been decided to repatriate all the drivers who are on attachment
with CPO/MT Pool but not actually posted on MT/CPO vehicles. These drivers who are
being repatriated are working on vehicles that do not belong to the M.T. Pool of CPO.
They would remain to be on deployment with the officers with whom they are
presently attached. They will not be shown as attached to MT/CPO but to the
concerned officer/individual. It is also clarified that if ADGP/Armed Battalions or
district SSPs desire to withdraw any of these officials they may do so only with prior
approval of the DGP/Punjab.
Sd/-
Punjab
No. 3208/ Dated Chandigarh, the 28.02.07
A copy of the above is forwarded to the Inspector General of Police,

Provisioning, Punjab, Chandigarh w.r.to his No.4461/PA/IGP/Prov. Dated 07.12.06
for information.
Sd/-
Punjab

Copy of letter No. 15/53/2005-4PPIII/18271 dated 15-12-2006
received from the joint Secretary Personnel, Govt. of Punjab,
Department of Personnel (PP-III Branch) addressed to the All Heads
of Departments in the State of Punjab and others.
Sub: Regularization of services of Work-charged/Daily wage

workers and employees working on 89 days/ Ad-hoc/
Temporary basis - regarding policy thereof.
I am directed to refer to the subject noted above and to

state that in Civil Appeal No. 3595-3612 of 1999 decided on 10-04-
2006, titled as Secretary, State of Karnataka Vs. Uma Devi, the
Hon'ble Supreme Court of India reported in 2006(3) SLR page 1 has
inter-alia observed as under:-
“34. XX XX XX XX
Thus, it is clear that adherence to the rule of equality in

public employment is a basic feature of our Constitution and since the
rule of law is the core of our Constitution, a Court would certainly be
disabled from passing an order upholding violation of Article 14 or in
ordering the overlooking of the need to comply with the requirements
of Article 14 read with Article 16 of the Constitution. Therefore,
consistent with the scheme for public employment, this court while
laying down the law, has necessarily to hold that unless the
appointment is in terms of the relevant rules and after a proper
competition among qualified persons, the same would not confer any
right on the appointee. If it is a contractual appointment, the
appointment comes to an end at the end of the contract, if it were an
engagement or an appointment on daily wages or casual basis, the
same would come to an end when it is discontinued. Similarly, a
temporary employee could not claim to be made permanent on the
expiry of his term of appointment. It has also to be clarified that
merely because a temporary employee or a casual wage worker is
continued for a time beyond the term of his appointment, he would not
be entitled to be absorbed in regular service or made permanent,
merely on the strength of such continuance if the original
appointment, was not made by following a due process of selection, as
envisaged by the relevant rules.”

“44. XX XX XX XX
The question of regularization of the services of such employees

may have to be considered on merits in the light of the principles
settled by this Court in the cases above referred to and in the light of
this judgment. In that context, the Union of India, the State
Governments and their instrumentalities should take steps to
regularize as a one-time measure, the services of such irregularly
appointed, who have worked for ten years or more in duly sanctioned
posts but not under cover of orders of courts or of tribunals and should
further ensure that regular recruitments are undertaken to fill those
vacant sanctioned posts that require to be filled up, in cases where
temporary employees or daily wagers are being now employed. The
process must be set in motion within six months from this date. We
also clarify that regularization, if any already made, but not subjudice,
need not be reopened based on this judgment, but there should be no
further by-passing of the constitutional requirement and regularizing
or making permanent, those not duly appointed as per the
Constitutional scheme".
In view of the above law laid down by the Hon'ble Supreme

Court of India, the State Govt. has decided to regularize the services
of work-charged/daily wage workers and employees working on 89
days/Ad-hoc/temporary basis, and are still in service without break in
various departments of the State Government. The said decision shall
also apply to the aforesaid workers/employees working in Public Sector
Undertakings, Corporations, Boards, Local Authorities and other
autonomous bodies under the Administrative control of the State of
Punjab.
2. While considering the cases for regularization of the services of

such irregularly appointed workers/employees as a one-time measure,
the following guidelines are to be followed in letter and spirit, namely:-
i) the employee should have worked for not less than 10 (ten
years as on 10-04-06) without the intervention of the orders of
the Courts or Tribunals against duly sanctioned posts;
ii) the employee fulfils the minimum basic qualifications for the
post against which he was appointed;

iii) it shall be certified by the competent authority that no
supernumerary posts were created to retain the employees in
service, when the persons were appointed on regular basis;
and
iv) it shall be duty of the Administrative Department that while

considering the case of each employee, the orders of the
Hon'ble Supreme Court of India passed in the aforesaid case
are implemented in letter and spirit. It shall be ensured that
there should be no further by-passing of Constitutional
requirements and regularizing or making permanent those, who
were not appointed as per the said constitutional scheme.
3. Apart from the above, the worker/employee concerned should

also fulfill the following requirements; that:-
a) he possessed qualifications for the post at the time of

original appointment and satisfied all eligibility conditions
as per service rules;
b) the work and conduct of the worker/employee through-

out has been satisfactory;
c) a medical fitness certificate and documentary proof of

date of birth as per standing instructions shall be
obtained, if not obtained at the time of extending his
appointment;
d) his antecedents should be got verified from the Police

Department as per Government instruction, if it was not
done earlier; and
e) the regularization shall take effect from the date of

orders to be issued and after determining inter-se-
seniority amongst the employees, regularized under this
policy with reference to continuous service, and they
shall be placed below the employee, last appointed on
regular basis after following proper procedure.

4. Since this regularization is being made as a one-time
measure on humanitarian grounds, therefore, no person shall be
entitled to claim it as a matter of right, if found unsuitable due
to non-fulfillment of any of the conditions, mentioned in these
instructions. The process of regularization be completed within 6
months from the date of issue of instructions. No relaxation will
be granted in any case under any circumstances.
5. In future, the concerned appointing authority shall

personally ensure that such type of illegal / irregular
appointments are not made under any circumstances. If any
such instance comes to the notice of the Government in future,
then apart from taking disciplinary action against the guilty
officials/officers, they (dealing official(s) up to the appointing
authority) shall be liable responsible to make payment from
their own pocket to such appointee(s).
6. These instructions shall supersede all previous

instructions issued regarding regularization of service of
employees/workers.
7. These instructions may please be brought to the notice of

all the offices of State Govt. Public Sector Undertaking,
Corporations, Boards, Local authorities and other autonomous
bodies working ender the administrative control of your
Department.
8. These instructions are issued with the concurrence of

Department of Finance conveyed vide their LD.No.5/18/06-
IPP1/5622 dated 01.09.2006
OFFICE OF THE DIRECTOR GENERAL OF POLICE PUNJAB CHANDIGARH

No. 4491-4610/E-I (6 dated, Chandigarh, the:-16.03.2007)
A copy is forwarded for information and immediate necessary action the:-
1. All Heads Police offices in Punjab.

2. All Branch In-charge in CPO.
Sd/-
Punjab.

OFFICE OF DIRECTOR GENERAL OF POLICE, PUNJAB
(ESTABLISHMENT III BRANCH)
To
Memo No. 11306-407/E-3(2)
Dated: Chandigarh, 03-09-09
Sub: Review of the Policy of regularization of Contingent paid staff.
2. A large number of Contingent paid staff (Class-IV) engaged by

different units of Punjab Police are awaiting regularization against the
permanent vacancies. Most of them have put many years in service
and they have a claim to be regularized as per rules and Government
Instructions in this regard depending upon the availability of
vacancies.
3. The State Government vide their memo. No. 11/34/2000-4PP-

III/1301, dated 23-01-01 & 15/53/2005-4PP-III/18271, dated 15-12-
06 (copies already endorsed to all Heads of Police offices in Punjab
vide endst. No. 3707-3806/E-3, dt. 06-08-01 & 4491-4610/E-1(6), dt.
16-03-2007 respectively) have reviewed the policy of regularization of
work charged/daily wages and other employees and it has been
clarified that all those work charged and other categories of workers
who have completed 10 years of service should be
absorbed/regularized against existing regular posts in order of
seniority. However, as per available record, the concerned offices are
not taking any action to regularize contingent paid workers against
vacant regular posts.

4. In view of above, it has now been decided to reiterate the
instructions already issued vide order No. 3707-3806/E-3, dt. 06-08-
01 & 4491-4610/E-1(6), dt. 16-03-2007 of this office and to direct
that, the offices concerned shall take immediate action to fill the
vacancies in accordance with following the guidelines & submit
compliance report to this office by 15th September.
(i) The seniority lists of contingent paid whole time & contingent
paid part time shall be prepared on basis of date of enlistment.
(ii) Regularization is to be done against vacancies existing trade-

wise i.e. vacancy of cook in permanent class-IV is to be filled in
by contingent paid cooks belonging to that Range.
(iii) Whole time contingent paid should be given precedence over

part time contingent paid during regularization.
(iv) No inter range transfer should take place at this stage so that
no body is able to jump the queue.
(v) After the whole time contingent paid staff is adjusted against
the regular Class-IV vacancies then the Ranges should adjust
their part time contingent paid employees against the resultant
vacancies created in the whole time contingent paid posts. This
should also be done trade wise, strictly as per seniority and
Range wise.
(vi) The Police Department has been divided into following Ranges
for maintaining the seniority of Contingent paid and regular
Class-IV.

S. Designation of the Officer Units for which they are
No. authorized to regularize Class-IV
1. DGP-Cum Director PPA/PHR PPA/PHR, PRTC/JKN & PRTS/JKN.
2. ADGP/Armed Bns., Jalandhar. All CDO, IRBns., PAP Bns., C.P.O Int.,
FSL and Computer &
Telecommunication.
3. ADGP/Railways, Punjab, GRP
Patiala
4. DIG/PR/PTL All Districts under their jurisdiction.
5. DIG/LR/LDH -do-
6. DIG/BR/ASR -do-
7. DIG/JR/JAL -do-
8. DIG/FDK/BTI -do-
9. DIG/FR/FZR -do-
5. The above mentioned nominated authorities should complete

this exercise by 15th September under intimation to this office.
Sd/-
AIG/Personnel-II

From
To
(1) The Inspector General,
Punjab Armed Police, Jalandhar Cantt.
(2) All Range Dy. Inspectors General of Police in Punjab
(3) DIG/Government Railway Police, Punjab, Patiala
(4) All Districts SSPs/SPs in Punjab.
(5) All Commandants PAP in Punjab.
Memorandum No.25453-37/ E-3, Dated Chandigarh, the 22-10-

1986.
Subject: List C-II Exemptee and promotion of educated Constables

as Head Constables.
Please refer to this office Memo Circular No. 1839-54/E-3

dated 30-07-1981 on the subject cited above.
2. In the instructions contained in circular memo referred to

above, it was stressed that when approving names of suitable
constables for their promotion to List C-II under PPR 13.8(2),
cases of all constables who were Matriculates and above 50 years
of age but could not be selected to List B-1 and further could not
be deputed to the Lower School Course due to their age factor or
on account of certain other grounds should be considered for List
C-II on the basis of their service record.

3. It has been observed that some of the units are
interpreting the above instructions to mean that only constables
who are Matriculates and above 50 years of age are to be
considered for List C-II and other deserving constables who may
be under Matric or less than 50 years of age are not eligible for
consideration for List C-II. This impression is not correct. It is,
therefore, hereby clarified that instructions issued in 1981 for list
C-II are certainly not to be harshly applied in the cases of
constables who are not Matriculates or below 50 years of age.
These instructions were only a sort of guidelines. In future,
whenever new cases are considered for List C-II, deserving
constables having a good record who are below 50 years of age
can also be considered although preference should be given to
those constables who are Matriculates and above 50 years of
age.
Sd/-
Punjab.

From

Punjab (Estt.-3 Branch)
To
All the Heads of Police Offices in Punjab.
No. 13327-13426/E-III (1) dated 9.6.2010
Subject: Regarding recommendations for bringing the name on List

C-II (exemptee)
Memo.
2. It has been decided with immediate effect that no name

shall henceforth be brought on List C-II (exemptee). As such, you
are requested not to send any recommendation for bringing the
names of Constables on List C-II (exemptee).
Sd/-
AIG/Pers.-II
for Director General of Police,Punjab.

A BRIEF ON SERVICE MEDALS
President Police Medal and Police Medal were instituted vide

President's Sectt. Notifications 3-Pres and 4-Pers dated 1.3.1951. Service
Medals are awarded on the occasion of Republic Day as well as Independence
Day. The award of Gallantry Medals is a continuous process. However as a
matter of practice these awards too are announced on the occasion of
Republic Day and Independence Day.
President Police Medal

President Police Medals are of two types:
President Police Medal for Gallantry (PPMG) and

President Police Medal for Distinguished Service (PPM).
As per the President's Secretariat Notification, the broad eligibility for

President Police Medal both Gallantry and Distinguished Service are as
under:-
- For conspicuous gallantry in saving life and property, or in preventing

crime or arresting criminals, the risks incurred being estimated with
due regard to the obligations and duties of the officer concerned.
- A special distinguished record in police service or in the Central

Police/Security Organizations.
- Success in organizing Police Service or the Units of Central

Police/Security Organization or in maintaining their organizations
under special difficulties.
- Special Service in dealing with serious or wide spread out breaks of

crime or public disorder.
Police Medal
Police Medal is of two types-
Police Medal for Gallantry (PMG) and

Police Medal for Meritorious Service (PM).

The broad eligibility as enumerated in the President's Sectt. Notification for
award of these medals as under:-
- For conspicuous gallantry. Awards for gallantry will be made as soon

as possible after the occasion of which the conspicuous gallantry was
shown.
- For valuable services characterized by resource and devotion to duty
including prolonged service or ability and merit.
President's Police Medal for Distinguished Service
These criterion for award of President's Police Medal for Distinguished Service
are as follows :-
i) ACRs
- ACRs for the last 10 years are considered for award of Medal. 08
OS/VG out of which 02 must be outstanding for PPM for
Distinguished Service
- In case of NIC, backward review up to 3 years subject to the

condition that minimum 2 ACRs must be earned after NIC
period.
ii) Missing ACRs

a) 3 or more missing disqualified.
b) Last 2 missing disqualified
iii) Length of Service:

- A minimum service of 20 years is required. However, IPS (RR) Officers
are considered batch wise. On the occasion of Republic Day, 2010, the
batch covered for this exercise is 1986 and senior.
- For Non-IPS Officers, 5 years gap vis-a-vis IPS i.e. 25 years of Service
has been kept as the general requirement.
- SPS officers inducted to IPS are considered by the criteria of length of
Service at par with other State Police Personnel as they would be at a
disadvantage if considered by their respective batches.
- Minimum six years gap from the date of award of Police Medal for
Meritorious Service.

In exceptional circumstances, where the award of IPM was
delayed for reasons beyond the control of the officer and if such an
officer has only one year of Service left for retirement, the gap or Six
years may be relaxed up to 4 years in such cases of Police Officers
provided they have a minimum of 8 OS/VG out of which 4 are
Outstanding.
iv) Other factors
a) Equitable between ranks

- As far as possible it is endeavoured to make recommendations so as
to be equitable between he ranks.
b) Age
- Age is taken into consideration in the sense that other things
remaining the same, older nominee is preferred vis-a-vis younger one.
c) SC/ST/Minorities/Woman
- Due attention is paid to accommodate candidates belonging to
SC/ST, woman and minorities.
d) Citation
- Reliance is made on the nature of the citation while screening.
e) Verification
- By IB/CBI/Vigilance Clearance/Cadre clearance.

POLICE MEDAL FOR MERITORIOUS SERVICE
The criterion for award of Police Medal for Meritorious Service are as follows:-
i) ACRs
- ACRs available for the last 10 years are considered for award of
Medal. Minimum 05 VG and above.
- In case of NIC, backward review up to 3 years subject to the

condition that minimum 2 ACRs must be earned after NIC period.
ii) Missing ACRs
a) 3 or more missing disqualified

b) Last 2 missing disqualified
iii) Length of Service:
- A minimum service of 15 years is required. However, IPS (RR) Officer

are considered batch wise. On the occasion of Republic Day, 2010, the
batch covered for this exercise is 1994 and senior.
- For Non-IPS Officers, 5 years gap vis-a.-vis IPS i.e. 20 years of Service
has been kept as the general requirement.
- SPS officers inducted to IPS are considered by the criteria of length of

Service as they would be at a disadvantage if considered by their
respective batches.
iv) Other factors
a) Equitable between ranks

- As far as possible it is endeavoured to make recommendations
so as to be equitable between the ranks.
b) Age
- Age is taken into consideration in the sense that other things
remaining the same, older nominee is preferred vis-a-vis
younger one.

c) SC/ST/Minorities/Woman
- Due attention is paid to accommodate candidates belonging to

SC/ST Woman and minorities.
d) Citation
- Reliance is made on the nature of the citation while screening.
e) Verification
- By IB/CBI/Vigilance Clearance/Cadre clearance.
No. of Service Medals available on the occasion of

Independence Day-2010
President's Police Medal for Distinguished Service
No. of Medals awarded in a Calendar Year : 140

No. of Medals awarded on the occasion of RD, 2010 : 78
No. of Medals Available on the occasion of ID, 2010 : 62
No. of Recommendations Received : 241
No. of Sub-Committee Recommendations : 62
Police Medal for Meritorious Service
No. of Medals awarded in a Calendar Year : 1035

No. of Medals Available on the occasion of ID, 2010 : 514
No. of Recommendations Received : 949
No. of Sub- Committee Recommendations : 487

Statement on Quota of Police Medal for Meritorious Service
Total No. of Medals that can be Given in the Year : 1035

No. of Medals Available on the occasion of ID 2010 : 514
S. Name of the No. of medals Medals awarded Medals

No. State/Organization allocated on the occasion available on
of RD-2010 ID-2010
1 Punjab 29 15 14
LIST OF PPM ON THE OCASSION OF RD/ID FOR THE YEAR 2005, 06,
07, 08 & 09.
S. Name of the 2005 2006 2007 2008 2009

No. State/Org. RD RD&ID RD&ID RD&ID RD&ID
1 Punjab 1 5 4 3 3
LIST OF PM ON THE OCASSION OF RD/ID FOR THE YEAR 2005, 06,

07, 08 & 09.
S. Name of the 2005 2006 2007 2008 2009

No. State/Org. RD RD&ID RD&ID RD&ID RD&ID
1 Punjab 26 27 21 29 29

Details of Service Medals Awarded on the occasion of Republic
Day/Independence Day 2004 onwards
S. Year Occasion PPM PM

No.
1 2004 Republic Day 76 449
Independence Day No Service Medals

Independence Day No Service Medals

Independence Day 64 530




Details of Gallantry Medals awarded on the occasion of Republic Day,
2005 onwards
S. Year Medal Awarded Total

No. PPMG PMG
1 R.D.2005 25 96 121
2 I.D.2005 30 146 176
3 R.D.2006 34 71 105
4 I.D.2006 17 129 146
5 R.D.2007 13 97 110
6 I.D.2007 11 128 139
7 R.D.2008 13 111 124
8 I.D.2008 06 157 163
9 R.D.2009 15 107 122
10 I.D.2009 11 212 223
11 R.D.2010 07 98 105
State wise Details of Service Medals (PPM/PM) received for

consideration for the Meeting of the CPAC-27-07-2010
Name President's Police Medal Police Medal for Meritorious

of the for Distinguished Service Service (PM)
State (PPM)
/CPO'
s
State Recomme Recommend Recomme Quota Recommend
s n- ed n- availabl ed
dations by the Sub- -dations e by the Sub-
received Committee received Committee
Punjab 6 1 29 14 15


S. S. III Branch
S.S. III BRANCH
From To
1 Introduction about the Branc h 685 685
2 Scope of Work 686 687
3 O rganizational H ierarc hy of M inisterial Staff 688 688
4 Exec utive Summary 689 691
RULES
5 The Punjab Police Clerical Service (State Service Class 692 705
III) Rules , 1960
6 The Punjab Police Minis terial (G roup A) Service Rules , 706 722
2009
7 The P unjab Civil Services (General and Common 723 734
Conditions of Servic e) Rules , 1994
8 Letter No. 9 /2 /03-4PP/3868 dated 6 .3 .2009 regarding 735 735
amendment in Punjab Civil Services (General and
Common Conditions of Service) Rules , 1994
Conditions of Servic e) (1 st Amendment) Rules , 2009
10 Letter No. 9 /2 /03-4PP-1/345 dated 18 .6.2010 739 739
regarding amendment in Punjab Civil Services
(General and Common Conditions of Service) Rules ,
1994
nd
Conditions of Servic e) (2 Amendment) Rules , 2010
MISCELLA NEOUS
12 Memo N o. 1475-575 /Con. SA-3 dated 15 .3.2010 741 741
regarding withdrawal of Standing O rder No.
1 /Clerical/2005 dated 28 .4 .2005
13 Punjab Govt. O rder dated 23 .12.1995 regarding 742 747
Appointments and Probations in the line of
stenographers
14 Govt. of P unjab N otification No. 7 /4 /98-OO I/982 748 749
dated 11.9 .1998
SECRET SECTION: III
Introduction
This Branch deals with all service matters concerning the Clerical or
Ministerial Staff. Sanctioned Strength is as per details given below:
Sanctioned Strength of Ministerial Staff as on 30-06-2010

Sr. Rank Sanctioned
No. Strength
1. Establishment Officer 02
2. Private Secretary 01
3. Superintendent Grade-I 21
4. Superintendent Grade-II 48
5. P.A. 07
6. Legal Assistant 02
7. Sr. Assistant 268
8. Sr. Scale Steno 26
9. Jr. Scale Steno 32
10. Steno-Typists 164
11. Clerks 491
12. Restorer 08
13. Daftri 14
14. Record Lifter 01
15. Book Binders 02
16. Mukh Sewadar 01
17. Peons 111
18. Chowkidar 03
19. Sweeper 02
TOTAL 1204
In addition to above,
- In the Accounts Section, Officers are deputed by the Department of

Finance, Government of Punjab against sanctioned posts. The
hierarchy is:
Controller
Deputy Controllers
Accounts Officers (AO)

Scope of Work
- Transfers/Postings
- Promotions
- Confirmations (One time)
- Seniority Lists
- Representations received from ministerial staff
- Alteration in date of birth etc.
- Deemed Date of Promotion

(in case of confusion in date of seniority cases)
- Deputations (Centre or other departments)
- Military Service Benefits
- Amendments to:
Punjab Police (Group A) Service Rules, 2009
Punjab Police (Group B) Service Rules, 1960
- Placements of Clerks as Junior Assistants
(50% of total workforce of clerks)
- Voluntary Retirements
- Retirement on superannuation (58 Yrs)
- Roster Register – Reservation Criteria

(verified by Welfare Department)
- Posting Register
- Direct Recruitments of Peons, Clerks & Steno Typists

(since closed: only in case of Priority List (PL) Instructions on
compassionate grounds)
- Assured Career Progression Scheme

- Extensions after attaining the age of 55 years
- Training to Clerks
- Permissions for studying in evening classes
- Issuance of ID Cards
- Priority List Appointments
- Issuance of NOC for purchase of moveable/immovable property
- Earned Leave of Ministerial Staff
- LTC of Ministerial Staff
- Departmental Inquiry- Clerical Matters
- Property Returns (Superintendent & above)

Organizational Hierarchy of Ministerial Staff
Ministerial Staff is a part of Punjab Police but are separately designated to

assist the Executive Staff in achieving the organizational objectives.
C.P.O. Other posts in

Districts/Battalions/units
Establishment Officer P.S. to D.G.P.
Superintendent Grade I P.A. to A.D.G.P.s

(IST Kapurthala /IRBs /IG Commando)
Superintendent Grade II Senior Scale Steno

(Branch In charge)
Senior Assistant Junior Scale Steno
Junior Assistant Steno Typist

(In Districts/Units/Wings/CPO)
Clerk
Diarist/Dispatcher
Book Binder
Peon

EXECUTIVE SUMMARY:

Punjab Police (Group A) Service Rules, 2009
These Rules were notified on 23rd September, 2009. They apply to the
following posts (as per Appendix A):
S.No. Designation Number of Posts

of the post Permanent Temporary Total
1. Establishment 2 - 2
Officer
2. Superintendent 21 - 21 Grade I
3. Private Secretary 1 - 1
As per Rule 4, appointment is made by the State Government.
Further as per Rule 5(3), appointment to the Service by promotion

shall be made on seniority-cum-merit basis, but no person shall have
any right to claim promotion on the basis of seniority alone.
As per Rule 7, in the matters of discipline, punishment and appeal, the

members of the Service shall be governed by the Punjab Civil Services
(Punishment and Appeal) Rules, 1970, as amended from time to time.
As per Rule 8, in respect of the matters not specifically covered under

these rules, the members of the service shall be governed by the
Punjab Civil Services (General and Common Conditions of Service)
Rules, 1994, as amended from time to time.

Method of appointment, qualification and experience [as per Rule 5(1)]
S.No. Designation Percentage for Method of appointment,

of the post appointment by qualifications and
experience
for appointment by:
________________________________________________________________________________________
Direct Promotion Direct Promotion
Appointment Appointment
1. Establishment - 100% - From amongst the

Officer Superintendents
Grade I, who have
an experience of
working as such
for a minimum
period of 5 years.
2. Superintendent - 100% - From amongst the

Grade I Superintendents
Grade II, working
Under the control of
the Director General
who have an
experience of
working as such for
a minimum period
of 1 year:
Provided that if no
suitable Superintendent
Grade II, is available
for Promotion, then
from amongst the
Senior
Assistants, working
under the control of
the Director General
who have an
experience of
working as such for
a minimum period
of 10 years.

S.No. Designation Percentage for Method of appointment,
of the post appointment by qualifications and
experience
for appointment by:
________________________________________________________________________________________
Appointment Appointment
3. Private Secretary - 100% - From amongst the

Personal Assistants,
working under the
control of the Director
General, who have an
Experience of working
as such for a minimum
period of 1 year
Provided that if, no

suitable Personal Asst is
available for promotion,
then from amongst the
Senior Scale
Stenographers working
under the control of
Director General, who
have an experience of
working as such for a
minimum period of 10
years.


THE PUNJAB POLICE CLERICAL SERVICE (STATE SERVICE CLASS III) RULES, 1960

HOME DEPARTMENT
POLICE
NOTIFICATION
The 25th November, 1960
No. 18736-H-60 – In exercise of the powers conferred by the proviso to Article 309 of
the Constitution of India and all other powers enabling him in this behalf, the Governor
of Punjab is pleased to make the following rules regulating recruitment to and conditions
of service of persons appointed to the Punjab Police Clerical Service (State Service Class
III), namely :-
PART-I (GENERAL)
1. Short title – (1) These rules may be called “The Punjab Police Clerical Service
(State Service Class III) Rules, 1960.
(2) These shall come into force from the date of the publication of this notification
in the official Gazette.
2. Definitions – In these rules, unless the context otherwise requires:
(a) “Assistant Inspector General” means the Assistant Inspector General of

Police Punjab ;
(b) “Assistant Inspector General, Government Railway Police” means the

Assistant Inspector General , Government Railway Police, Punjab ;
(c) “Board” means the Subordinate Service Selection Board, Punjab;

(d) “Commission” means the Punjab Public Service Commission.
(e) “Deputy Inspector General” means any Deputy Inspector General of Police
Punjab ;
(f) “direct appointment” means an appointment made otherwise than by

promotion from the Service or by transfer of an official already in the
service of a State Government or the Union of India ;

(g) “Government” means the Government of the State of Punjab in the
Administrative Department ;
(h) “Inspector General” means the Inspector General of Police, Punjab ;
(i) “Principal” means the Principal, Police Training School, Phillaur.
(j) “PRO” means the Police Radio Officer, Punjab ;
(k) “recognized University” means –
(i) any University incorporated by law in any of the States of India ;

(ii) in the case of degrees or diplomas obtained as a result of examinations
held before the 15th August 1947, the Punjab, Sind or Dacca
University ; and
(iii) any other University which is declared by the Government to be a

recognized University for the purpose of these rules ; and
(l) “Service” means the Punjab Police Clerical (State Service Class III)
PART II – POSTS IN THE SERVICE AND APPOINTMENTS THERETO :
3. Number of character of posts – The Service shall comprise of the posts

shown Appendix ‘A’.
Provided that nothing in this rule, shall affect the inherent right of the
Government to make additions to or reduction in the cadre of the Service either
permanently or temporarily.
4. Authorities empowered to make appointments – All appointments to posts in

the Service shall be made by the Inspector General.
Provided that appointment to the post of Restorer, may be made by the Assistant
Inspector General.
5. Nationality – (1) A candidate for appointment to the Service must be -
(b) a subject of Sikkim ;or

(c) a subject of Nepal or of a Portuguese or former French possession in India ;
or
(d) a person of Indian origin, who has migrated from Pakistan with the
Intention of permanently settling in India ;
Provided that if he belongs to category (c) or (d) he must be a person in whose

favour a certificate of eligibility has been given by the Government of India or of
the Punjab.
Provided further that if he belongs to category (d) the certificate of eligibility shall
be valid for a period of one year from the date of his appointment beyond which he
may be retained in service only if he has become a citizen of India ;
(2) A candidate in whose case a certificate of eligibility is necessary, may be admitted

to an examination or interview conducted by the Commission, Board, or other
recruiting authority and he may also provisionally be appointed subject to the
necessary certificate being given by him by Government ;
6. Age – No person shall be appointed directly the Service, who is more than twenty
five years or less than eighteen years of age on the date of appointment.
Provided that the Inspector General may, in special circumstances, to be recorded

in writing, appoint a person who is more than twenty five years in age :
Provided further that in the case of candidates belonging to Scheduled Castes,

Scheduled Tribes and other Backward Classes, the maximum age limit shall be
such as may be fixed by Government from time to time.
7. Educational and other qualifications for appointment – (1) No person shall

be appointed directly to the Service unless -
(i) in the case of an appointment to the post of –
(a) (i) Assistant Class he holds a degree of a

I recognized University or has
passed an equivalent
examination.
(ii) Head Clerk - Ditto -

(b) Senior Scale he has passed the B.A.,
Stenographer B.Sc, or equivalent
examination of a recognized
University, has good
knowledge of stenography
and passes such test in
stenography as may be
prescribed in this behalf.
(c) Auditor he is a B.Com of recognized
University and a holder of a
certificate in Accountancy.
(d) Junior-Scale he has passed the B.A.,
Stenographer and B.Sc, or equivalent
Steno-typist examination of a recognized
University, has good
knowledge of stenography
and passes such test in
stenography as may be
prescribed in this behalf.
(e) Clerk he is atleast a first class
Matriculate of a recognized
University, or has passed the
intermediate or degree
examination in any class.
(f) Restorer he has passed the
Matriculation examination
of a recognized University
or its equivalent.
Provided that the appointing authority may, for sufficient reasons to be

recorded in writing, appoint to any post in the service any person who
does not possess the qualifications prescribed by this rule ;
Note :- Other things being equal, preference will be given to a candidate who
himself has worked for the cause of national independence or who has rendered
some outstanding social or public service,
(ii) he produces a medical certificate required by rule 3.1 of the

Punjab Civil Services Rules, Volume I, Part I ;

(iii) he produces a certificate of character from the principal
academic officer of his University, College, School or Institution
last attended, if any, and certificate of character from two
responsible persons, not being his relatives, who are well
acquainted with him in private life and unconnected with his
University, College, School or Institution ;
(2) No person who has more than one wife living, or in the case of a woman,
is married to a person already having a wife living, shall be eligible for
appointment to the service ;
Provided that the Government may, if satisfied that there are special
grounds for doing so, exempt any person from the operation of this sub-rule.
8. Method of recruitment – (1) Recruitment to the Service shall be made -

(a) in the case of Restorers
(i) by direct appointment ; or
(ii) by selection from amongst Daftries who are Matriculates.
(b) in the case of Clerks –

(ii) by transfer of officials already in the service of
Government of a State or of the Government of India ; or
(iii) by promotion from among the Restorers in the Police

Department who are either graduates ; or who are
matriculates and have completed five year’s service as such
and have qualified in a departmental test ;
(c) in the case of Auditors -

(ii) by transfer of officials already in the service of
Government of a State or of the Government of India ;
(d) in the case of Assistant Class I –

(ii) by promotion from amongst Clerks with 5 years minimum
service and junior scale stenographers with 5 years
minimum service including one year’s minimum
experience as Clerk ;
(iii) by selection from among officials employed in departments

of Government other than the Police Department ;
(e) in the case of Head Clerks -

(ii) by selection from amongst Assistant Class I ;
(f) in the case of Head Assistants and Deputy Superintendent -

(i) by promotion from amongst Head Clerks and Assistants
with 7 years experience as Assistant Head Clerk ;
(ii) by transfer of officials already in the service of the

Government of a State or of the Government of India, or
(iii) by promotion from amongst Senior-Scale Stenographers

having a minimum experience of five years as Senior Scale
Stenographer followed by 3 years experience as
Assistant/Head Clerk ;
(g) in the case of Steno-typist -

(ii) by selection from amongst Clerks who qualify in a
stenography test to be conducted by the Inspector-General ;
(h) in the case of Junior Scale Stenographers -
(i) by selection from amongst Steno-typists.
(ii) by selection from amongst Clerks who qualify in a

Stenography test to be conducted by the Inspector General ;
or
(iii) by direct appointment ;

(i) in the case of Senior Scale Stenographers –
(i) by selection from amongst Junior Scale Stenographers.

(ii) by direct appointment.
(2) when any vacancy occur or is about to occur in the service, the Inspector
General in respect of other posts and the Assistant Inspector General in the
case of the post of Restorer shall determine the manner in which such
vacancy shall be filled.
(3) Appointments by promotion shall be made by selection and no member of

the Service shall be entitled to such appointment as of right.
(4) Direct appointments to the various posts in the service shall be made as
under:-
(a) 75 % of the vacancies of the Restorers.

(b) 95 % of the vacancies of Clerks.
(c) 20 % of the vacancies of the Auditors.
(d) 10 % of the vacancies of Assistants and Head Clerks.
(e) 75 % of the vacancies of the Steno-typists.
(f) 10 % of the vacancies of Junior scale Stenographers.
(g) 10 % of the vacancies of Senior scale Stenographers.
PART-III - CONDITIONS OF SERVICE
9. Pay of Member of the Service:- Members of the Service shall be entitled to

such scales of pay including special pay, if any, as may be authorized by
government from time to time. The scales of pay at present in force in respect of
specified posts are given in appendix ‘A’.

10. Probation of members of the Service:– (1) Members of the service shall
remain on probation for a period of two years if recruited by direct appointment
and one year if recruited otherwise.
Provided that the period of Service spent of deputation to a corresponding or a

higher post may be allowed to count towards period of probation fixed under this
rule.
Explanation :- Officiating service shall be reckoned as period spend on probation

but no member, who is officiating in any appointment shall, on the completion of
two years of one year in service as the case may be, be entitled to confirmed
unless he is appointed against a permanent vacancy.
(2) If the work or conduct of any member of Service during the period of
probation is, in the opinion of the appointing authority not satisfactory, it may
dispense with his services if recruited by direct appointment, or revert him to his
former post if recruited otherwise.
(3) On the completion of the period of probation of any member, the appointing
authority may confirm such member in his appointment or, if his work or conduct
has, in its opinion not been satisfactory, it may dispense with his services, if
recruited by direct appointment or revert him to his former post, if recruited
otherwise, or may extend his period of probation and thereafter pass such order as
it could have passed on the expiry of first period of probation :
exceed three years.
(4) On the completion of the period of probation satisfactorily the appointing

authority shall confirm such member if working against the permanent vacancy.
During the period of intervening the date of completion of the probationary period
and the date of confirmation, he shall be considered to have qualified for
confirmation and shall be deemed as confirmed hand so far as application of the
Punjab Civil Services (Punishment and Appeal) Rules 1952, is concerned.
11. Seniority of member of the Service:- Subject to the provision of Punjab

Services Integration Rules, 1957, the seniority inter-se of members of the
Services holding the same class of posts shall be determined by the dates of their
joining appointment to such posts in the Service.
Provided that in the case of members appointed directly the order of merit
determined by the Commission or the Board, as the case may be, shall not be
disturbed :-

Provided further that in the case of two or more members joining their
appointments in the same class of posts on the same date, their seniority shall be
determined as follows :-
(a) a member recruited by direct appointment shall be senior to a member

recruited otherwise ;
(b) a member recruited by promotion shall be senior to a member recruited by

transfer ;
(c) in the case of members, who are recruited by promotion or transfer,

seniority shall be determined according to the seniority of such members
in the appointments from which they were promoted or transferred ;
(d) in the case of members recruited by transfer from different cadres,

their seniority shall be determined according to pay, preference being
given to a member who was drawing a higher rate of pay in his previous
appointment; and if the rates of pay drawn be also the same, then by their
length of service, and in case their lengths of service also happen to be the
same, an older member shall be senior to a younger member.
Note:- (1) The posts of Clerks, Steno-typists and Junior-scale Stenographers shall
be treated as the ‘same class of posts’ for the purpose of preparing a joint
seniority list of making promotions to higher posts, their seniority inter-se
reckoning from their dates of joining the post. Whenever a Steno-typist is
promoted as Junior-scale Stenographer involving the supersession of some other
Steno-typist senior to him, the seniority of the promoted official on the joint
seniority list vis-à-vis the other clerks and stenographers would remain
undisturbed except that the superseded Steno-typist or the Steno-typists as the
case may be, would be brought down on the joint seniority list so as to rank junior
to the steno-typist who has been found stable for promotion.
(2) Similarly the posts of Senior scale Stenographers, Assistants and Head-Clerks
should be interchangeable and treated, ‘as the same class of posts’, for the
purpose of preparing a joint seniority list for making promotion to higher posts ;
their seniority inter se reckoning from the dates of joining the post.
12. Liability to transfer - Member of the Service shall be liable to be posted in any
Police office under the Punjab Government.

13. Leave, pension and other matters - In respect of leave, pension and other
matter not expressly provided for in these rules, the members of the Service shall be
govern by such rules and regulations as may have been or may hereafter be framed by
competent authority under article 309 of the Constitution of India or any law or rule
made there under.
14. Discipline, penalties and appeals – (1) In matter relating to disciple, penalties
and appeals the member of the Service shall be governed by the Punjab Civil Services
(Punishment and Appeals) Rules, 1952 :
Provided that the nature of penalties which may be imposed, and, subject to the
provisions of any law or rules made under article 309 of the Constitution of India, the
appellate authority shall be specified in Appendix ‘B’.
(2) The authority competent to pass an order under clause (c) and (d) of rule 10 of the
said rules, and the appellate authority shall be as specified in Appendix ‘C’.
15. Vaccination – Every member of the Service shall get himself vaccinated or re-
vaccinated when the government so directs by special of general order. This rule shall
not be applicable in the member of service who were in government service on the 8th
March, 1926, except with their concurrence.
16. Power to relax rules – Where the government of Punjab is satisfied that the
operation of any of these rules, causes undue hardship in any particular case, he may,
by order, dispense with or relax the requirements of that rule to such extent and
subject to such conditions as he may conceded necessary for dealing with the case in
a just and equitable manner :
Provided that where any such rule is applicable in the case of any person, the case
shall not be dealt with in any manner, less favourable to him than that provided by
these rules.
Repeal – The Punjab Police Clerical Service Rules, 1933, published with Punjab
Government notification No. 23654 dated 13th September, 1933, and the Patiala and
East Punjab State Union Police Clerical Service (Recruitment) Rules, 1951, published
with Pepsu Government notification No. 93, dated 26th February, 1952, are hereby
repealed.
A.N. KASHYAP,
Home Secretary to
Government, Punjab

APPENDIX ‘A’
(See rules 3 and 9)
Head Assistant -5 Junior-scale Stenographers-15
Rs.250-10-350. Rs.100-5-150/5-175.
Deputy Superintendents-2 Steno-typist-19

Rs.150-10-200/10-300 Rs.60-4-80/5-120/5-175
plus Special Pay Rs.50 Rs.15/-Special Pay.
Assistants Class 1-33 Clerks-173

Rs.150-10-200/10-300. Rs.60-4-80/5-120/5-175.
Head Clerks-5
Rs.150-10-200/10-300 plus
Rs.25 Special Pay.
Head Clerks-1
Rs.150-10-200/10-300.
Senior-scale Stenographers-4 Restorers-6

Rs.150-10-200/10-300. Rs.45-2-75.
Auditors-5
Rs.150-5-180/10-250.

APPENDIX ‘B’
(See rule 14)
Sr. Designation Nature of Punishing authority Appellate Second appellate
No. penalty authority authority
1 2 3 4 5 6
1. Head Assistant (a), (b), (c), Deputy Inspector- Inspector- Punjab
(d), (e), General of Police, CID General of Government
and Assistant Inspector- Police,
General of Police Punjab
Inspector-General of
(f), (g) Police, Punjab Punjab
Government
2. Deputy (a), (b), (c), Deputy Inspector- Inspector- Punjab
Superintendent (d), (e), General of Police, C.I.D General of Government
and Assistant Inspector- Police,
General of Police, Punjab
Punjab
(f), (g) Inspector-General of Punjab

Police, Punjab Government
3. Assistant/Head (a), (b), (c), All Deputy Inspectors- Inspector- Punjab
Clerk (d), (e), General of Police, General of Government
Assistant Inspector- Police,
Government Railway
Police, Punjab
(f), (g) Inspector General of Punjab

4. Senior Scale (a), (b), (c), Deputy Inspector- Inspector- Punjab
Stenographer (d), (e), General of Police, General of Government
C.I.D. Punjab, and Police,
Assistant Inspector- Punjab
General of Police
Inspector General of
(f), (g) Police, Punjab Punjab
Government
5. Auditor (a), (b), (c), All Deputy Inspectors- Inspector- Punjab
(d), (e), General of Police, General of Government
Assistant Inspector-
General of Police,
Government Railway
Police, Punjab

6. Clerks (a), (b), (c), All Deputy Inspectors- Inspector- Punjab
General of Police,
Government Railway
Police, Punjab

7. Junior Scale (a), (b), (c), All Deputy Inspectors- Inspector- Punjab
Stenographers (d), (e), General of Police, General of Government
and Steno-typists Assistant Inspector- Police,
General of Police,
Government Railway
Police, Punjab,
Principal Police
Training School :
Police Radio Officer

8. Restorer (a), (b), (c), Assistant Inspector- Inspector- Punjab
(f), (g) where the appointment Police,
is made by him, other- Punjab
wise Inspector General Government
of Police, Punjab when the
order
imposing
punishment
is passed by
Inspector-
General of
Police

Explanation of the letters (a) to (g) used in column 3 above:
(a) Censure
(b) Withholding of increments or promotion including stoppage at an efficiency bar.
(c) Reduction to a lower post or time-scale or to a lower stage in a time-scale.
(d) Recovery from pay of the whole or part of any pecuniary loss caused to
Government by negligence or breach of orders.
(e) Suspension.
(f) Removal from the service, which does not disqualify from future employment.
(g) Dismiss from the service, which ordinarily disqualifies from future employment.
APPENDIX ‘C’
(See rule 14)
Designation Nature of order Authority Appellate

of official empowered to pass authority
order
1 Head Assistant (a) Reducing the maximum Inspector-General of Government
amount of ordinary pension Police with previous
2 Deputy or withholding the whole or approval of
Superintendent reducing the maximum Government.
amount of additional
3 Assistant Head/Clerk pension.
4 Senior Scale Government

Stenographer
5 Auditor (b) Terminating the Inspector-General of

appointment of a member of Police with previous
6 Clerk the Service otherwise than approval of
upon reaching the age fixed Government.
7 Junior Scale for superannuation.
Stenographer and
Steno-typist
8 Restorers

PUNJAB GOVT. GAZ., OCT. 2, 2009
(ASVN. 10, 1931 SAKA)
(HOME-IV BRANCH)
Notification
The 23rd September, 2009
No. G.S.R. 38/Const./Art.309/2009 – In exercise of the powers conferred by the proviso

to article 309 of the Constitution of India, and all other powers enabling him in this
behalf, the Governor of Punjab is pleased to make the following rules regulating the
recruitment and the conditions of service of the persons, appointed to the Punjab Police
Ministerial (Group-A) Service, namely:-
RULES
1. Short title, commencement and application – (1) These rules may be called the
Punjab Police Ministerial (Group-A) Service Rules, 2009.
(2) They shall come into force on and with effect from the date of their
publication in the Official Gazette.
(3) They shall apply to the posts specified in Appendix ‘A’.
2. Definitions – In these rules, unless the context otherwise requires,

(a)“Appendix” means an Appendix, appended to these rules;
(b)“Government” means the Government of the State of Punjab in the Department
of Home Affairs and Justice;
(c)“Director General” means the Director General of Police, Punjab; and
(d)“Service” means the Punjab Police Ministerial (Group-A) Service.
3. Number and character of posts – The Service shall comprise the posts,
specified in Appendix ‘A’;
Provided that nothing in these rules shall affect the inherent right of
the Government to add to or reduce the number of such posts or to create
new posts with different designations and scales of pay, whether permanently or
temporarily.

4. Appointing authority – Appointment to the Service shall be made by the
Government.
5. Method of appointment, qualification and experiences – (1) Appointment to

the Service shall be made in the manner, as specified in Appendix ‘B’:
Provided that if no suitable candidate is available for appointment by

promotion, appointment to the service shall be made by transfer of a person
holding a similar or an identical post under a State Government or Government of
India.
(2) No person shall be appointed to a post in the Service, unless he possesses the
qualifications and experience, specified against that post in Appendix ‘B’.
(3) Appointment to the Service by promotion shall be made on seniority cum merit
basis, but no person shall have any right to claim promotion on the basis of
seniority alone.
6. Pay of members of the Services – The members of the Service shall be

entitled to such scales of pay, as may be authorized by the Punjab Government
from time to time. The scales of pay at present in force, are given in Appendix
“A”.
7. Discipline, punishment and appeal – (1) In the matters of discipline,

punishment and appeal, the members of the Service shall be governed by the
Punjab Civil Services (Punishment and Appeal) Rules, 1970, as amended from
time to time.
8. Application of the Punjab Civil Services (General and Common conditions of

Service) Rules, 1994 – (1) In respect of the matters, which are not specifically
provided in these rules, the members of the Service shall be governed by the
Punjab Civil Services (General and Common Conditions of Service) Rules, 1994,
as amended from time to time.
(2)The Punjab Civil Service (General and Common Conditions of Service) Rules,
1994, at present in force are contained in Appendix ‘C’
9. Interpretation – If any question arises as to the interpretation of these rules,

the Government in consultation with the Department of Personnel shall decide
the same.

APPENDIX ‘A’
(See rules 1(3), 3 and 6)
Sr. Designation of Number of Posts Scale of Pay

No. the post Permanent Temporary Total (in rupees)
1 Establishment 2 - 2 7,880-220-8,100-
Officer 275-10,300-340-
11,660
2 Superintendent 21 - 21 7,220-220-8,100-
Grade-I 275-10,300-340-
11,660
3 Private 1 - 1 7,220-220-8,100-
Secretary 275-10,300-340-
11,660

APPENDIX ‘B’
(See rule 5)
Sr. Designation Percentage for appointment Method of appointment,

No. of the post by- qualifications and
experience for appointment by-
appointment appointment
Establishment - Hundred From amongst
Officer percent the Superinten-
dents Grade-I,
who have an
experience of
working as
such for a
minimum
period of five
years.

2 Superintendent - Hundred From amongst
Grade-I percent the Superinten-
dents Grade-II
working under
the control of
the Director
General who
have an
experience of
working as
such for a
minimum
period of one
year:
Provided that
if no suitable
Superinten-
dent Grade-II
is available for
promotion,
then from
amongst the
Senior
Assistants,
working under
the control of
the Director
General, who
have an
experience of
working as
such for a
minimum
period of ten
years.

3 Private - Hundred From amongst
Secretary percent the
Personal
Assistants,
working under
the control of
the Director
General, who
have an
experience of
working as
such for a
minimum
period of one
year:
Provided that
if no suitable
Personal
Assistant is
available for
promotion,
then from
amongst the
Senior Scale
Stenographers
working under
the control of
Director
General, who
have an
experience of
working as
such for a
minimum
period of ten
years.


APPENDIX ‘C’
(See Rule ‘8’)
DEPARTMENT OF PERSONNEL AND ADMINISTRATIVE REFORMS
Notification
The 4th May, 1994
No. G.S.R. 33/Const./Art.309/94 – In exercise of the powers conferred by the proviso to

article 309 of the Constitution of India, and all other powers enabling in this behalf, the
Governor of Punjab is pleased to make the following rules regulating the recruitment and
general and common conditions of service of persons appointed to Group ‘A’, Group ‘B’
and Group ‘C’ services in connection with the affairs of the State of Punjab, namely:-
1. Short title, commencement and application – (1) These rules may be called
Punjab Civil Services (General and Common Conditions of Service) Rules, 1994.

(3) They shall apply to all the posts in Group ‘A’, Group ‘B’ and Group ‘C’
services in connection with the affair of the State of Punjab.
2. Definitions in these rules, unless context otherwise requires
(a) “Appointment Authority” means an appointing authority specified as

such in the Service Rules made under article 309 of the Constitution of
India in respect of any service or post in connection with the affairs of the
State of Punjab.
(b)“Board” means the Subordinate Services Selection Board, Punjab or

any other authority constituted to perform its function;
(c)“Commission” means the Punjab Public Service Commission;

(d)“Direct appointment” means an appointment made otherwise than by
promotion or by transfer of person already in the service of Government of
India or of a State Government;
(e)“Government” means the Government of the State of Punjab in the

Department of Personnel and Administrative Reforms;
(f)“Recognized University or Institution” means – (i) Any University or

Institution incorporated by law in any of the State of India, or (ii) Any
other University or Institution which is declared by the Government to be
a recognized University or Institution for the purpose of these rules;
(g)“Service” means any Group ‘A’ service, Group ‘B’ service and Group
‘C’ service constituted in connection with the affairs of the State of
Punjab;
(h)“Service Rules” means the service rules under article 309 of the
constitution of India regulating the recruitment and conditions of service
other than the general and common conditions of service of persons
appointed to any service or post in connection with the affairs of the State
of Punjab; and
(i)“War hero” means a defence service personnel, or a para-military forces

personnel, who is a bona fide resident of Punjab State and is killed or
discharged from the above service on account of disability suffered by him
while fighting for defending the border of the country in Kargil sector of
the State of Jammu and Kashmir or fighting for the country in any other
sector or similar operation on or after the first day of January, 1999 which
may be notified by the State Government as undertaken for preserving the
unity and integrity of the motherland. However, in exceptional cases, the
cases of those war heroes can also be covered under this definition who,
though, not bona fide residents of Punjab State, but are yet closely
connected to the State of Punjab. In such exceptional cases, the express
approval of the Department of Personnel will be mandatory.

3. Nationality, domicile and character of persons appointed to the service –
(1) No person shall be appointed to the service unless he is –

(b) a citizen of Nepal ; or
(c) a subject of Bhutan ; or
(d) a Tibetan refugee who came over to India before the first day of January, 1962
with the intention of permanently settling in India ; or
(e) a person of Indian origin who has migrated from Pakistan, Burma, Sri Lanka
and East African Countries of Kenya, Uganda and United Republic of
Tanzania (formerly Tanganyika and Zanzibar), Zambia, Malawi, Zaire,
Ethiopia and Vietnam with the intention of permanently settling in India :
Provided that a person belonging to any of the categories (b), (c), (d) and (e)
shall be person in whose favour a certificate of eligibility has been given by
the Government of Punjab in the Department of Home Affairs and Justice.
(2) A person in whose case a certificate of eligibility is necessary may be

admitted to an examination or interview conducted by the Commission or the
Board, as the case may be, on his furnishing proof that he has applied for the
certificate but he shall not be appointed to the service unless the necessary
certificate is given to him by the Government of Punjab in the Department of

produces, -
(a) a certificate of character from the Principal, Academic Officer of

the University College, School or Institution last attended, if any, and similar
certificates from two responsible persons not being the relatives who are
locally acquainted with him in his private life and are unconnected with the
University, College or Institution; and
(b) an affidavit to the effect that he was never convicted for any criminal offence
involving moral turpitude and that he was never dismissed or removed from
service of any State Government of India, or of any Public Sector
Undertaking.

4. Disqualifications – No person -
a) who has entered into or contracted marriage with a person having a spouse
living; or
b) who, having a spouse living, has entered into or contracted a marriage with any
person, shall be eligible for appointment to the service :
Provided that the Government, if satisfied that such marriage is permissible

under the personal law applicable to such person and the other party to the
marriage and that there are grounds for so doing, exempt any person from the
5. Age –
(1) No person shall be recruited to the service by direct appointment, if, he is less
than eighteen years or is more than thirty three years of age, in the case of non-
technical posts and technical posts on the 1st day of January of the year
immediately preceding the last date fixed for submission of application by the
Commission or the Board, as the case may be, or unless he is within such range
of minimum and maximum age limits as may be specifically fixed by the
Government from time to time ;
Provided that where different lower and upper age limits have been specifically
prescribed for posts in the Service Rules, these limits shall be made applicable
for appointment in such posts:
Provided further that the upper age limit may be relaxed up to 45 years in the
case of person already in the employment of the Punjab Government, other
State Governments, or the Government of India:
Provided further that in the case of candidates belonging to Scheduled Caste

and other Backward Classes, the upper age limit shall be such as may be fixed
by the Government from time to time.
(2) In the case of ex-servicemen the upper age limit shall be such as has been
prescribed in the Punjab Recruitment of Ex-servicemen Rules, 1982 as
amended from time to time.
(3) In the case of appointment on compassionate grounds on priority basis the upper
age limit shall be such as may be specifically fixed by the Government from
time to time.

(4) In the case of appointment of a War-hero who has been discharged from
defence services or paramilitary forces on account of disability suffered by him
or his widow or dependent member of his family, the upper age limit shall be
such as may be specifically fixed by the Government from time to time.
6. Qualification etc. – Subject to the provision of these rules, the number and
character of Posts, method of recruitment and educational qualification and
experience for appointment to a post or posts in a service and the departmental
examination, if any, shall be such as may be specified in the Service Rules made for
that Service :
Provided that where appointment of Group ‘A’ or Group ‘B’ non-technical post
is offered to a war-hero, who has been discharged from defence services
or paramilitary forces on account of disability suffered by him or his widow
or dependent member of his family, under the instructions issued in this behalf by the
Government, the educational qualification to be possessed such by person shall be
graduation from a recognized university. Such person who is offered Group ‘A’ or
Group ‘B’ or Group ‘C’ non technical post shall not however be required to possess
experience of a technical or a non technical post at the time of his initial appointment.
7. Probation – (1) A person appointed to any post in the service shall remain on
probation for period of two years., if recruited by direct appointment and one
year if appointed otherwise:
Provided that –
(a) Any period, after such appointment spent on deputation on a corresponding or a

higher post shall count towards the period of probation;
(b) In any case of an appointment by transfer, any period of work on an equivalent

or higher rank, prior to appointment to the Service, may in the discretion of the
appointing authority, be allowed to count towards the period of probation;
(c) Any period of officiating appointment to the service reckoned as period spent
on probation; and
(d) Any kind of leave not exceeding six months during or at the end of period of
probation shall be counted towards the period of probation.

(2) If, in the opinion of the appointing authority, the work or conduct of a person
during period of probation is not satisfactory or if he has failed to pass departmental
examination, if any, prescribed in the Service Rules within a period not exceeding
two and half years from the date of appointment, it may -
(a) If such a person recruited by direct appointment, dispense with his service
or revert him to a post on which he held lien prior to his appointment to
the service by direct appointment ; and
(b) If such person is appointed otherwise -

(i) revert him to his former post; or
(ii) deal with him in such other manner as the terms and conditions of the
previous appointment permit.
(3) On the completion of period of probation of a person, the appointing

authority may -
(a) If his work and conduct has in its opinion been satisfactory -
(i) confirm such person, from the date of his appointment or from the date he
completes, his period of probation satisfactorily, if he is not already confirmed ;
or
(ii) declare that he has completed his probation satisfactorily, if he is already

confirmed; or
(b) If his work or conduct has not been in its opinion, satisfactory or if he has failed
to pass the Departmental examination, if any, specified in the Service Rules -
(i) dispense with his services, if appointed by direct appointment or appointed

otherwise revert him to his former post, or deal with him in such other manner
as the terms and conditions of his previous appointment may permit ;
(ii) extend his period of probation and thereafter pass such order as it could have
passed on the expiry of the period of probation as specified in sub-rule (1) :
exceed three years.

8. Seniority – The seniority inter se of persons appointed to posts in each cadre of
a service shall be determined by the length of continuous service on such post in that
cadre of service:
Provided that in the case of person recruited appointment who joins within the
period specified in the order of appointment or within such period as may be extended
from time to time by the appointing authority subject to a maximum of four months
from the date of order of appointment, the order of merit by the Commission or the
Board, as the case may be shall not be disturbed:
Provided further that in case a person is permitted to join the post after expiry of
the said period of four months in consultation with the commission or the Board, as
the case may be, his seniority shall be determined from the date he joins the post:
Provided further that in case any person, of the next selection has joined a post
in the cadre of the concerned Service before the person referred to in the preceding
proviso joins, the person so referred shall be placed below all the persons of the next
selections, who join within the time specified in the first proviso:
Provided further that in the case of two or more persons appointed on the same
date, their seniority shall be determined as follows : -
(a) a person appointed by direct appointment shall be senior to a person appointed

otherwise ;
(b) a person appointed by promotion shall be senior to a person appointed by

transfer;
(c) in the case of persons appointed by promotion or transfer, the seniority shall
be determined according to the seniority of such persons in the appointment
from which they were promoted or transferred ; and
(d) in the case of persons appointed by transfer from different cadres, their
person who was drawing a higher rate of pay in his previous appointment and
if the rates of pay drawn are also same, then by their length of service in these
appointments and if the rates of pay drawn are also same, then by their length
of service in these appointments and if the length of service is also the same,
an older person shall be senior to a younger person.
Note :- Seniority of person appointed on purely provisional basis or on ad hoc

basis shall be determined as when they are regularly appointed keeping in view
the dates of such regular appointment.

9. Liability of members of service to transfer.- A member of Service may be
transferred to any post whether included in any other service or not, on the
same terms and conditions as are specified in rule 3.17 of Punjab Civil Service
Rules, Vol. I - Part-I.
10. Liability to serve.- A member of service shall be liable to serve at any place,
whether within or out of the State of Punjab on being ordered so to do by the
appointing authority.
11. Leave, Pension and other matters. – In respect of pay, leave, pension and all
other matters not expressly provided for in these rules, a member of a Service
shall be governed by such rules and regulations as may have been or may
hereafter be adopted or made by the competent authority.
12. Discipline, Penalties and Appeals – (1) In the matter of discipline,

punishment and appeals a member of a Service shall be governed by the Punjab
Civil Service (Punishment and Appeal) Rules, 1970 as amended from time to
time by special or general order.
(2) The authority empowered to impose penalties specified in rule 5 of the

Punjab Civil Service (Punishment and Appeal) Rules, 1970 and the appellate
authority hereunder in respect of the Government employee shall be such as
may be specified in the Service Rules.
13. Liability for vaccination and re-vaccination. – Every member of a service

shall get himself vaccinated or re-vaccinated when, Punjab Government so
directs by a special or general order.
14. Oath of allegiance. – Every member of a Service unless he has already done
so, shall be required to take oath of allegiance to India and to the Constitution
of India as established by law.
15. Minimum educational and other qualifications. – (1) No person shall be

appointed by direct appointment to the post of Clerk under the Punjab
Government unless he is matriculate in Second Division or has passed Senior
Secondary Part II examination from a recognized university of institution.
(2) The person so appointed as clerk in terms of sub-rule (1), shall have to
qualify a test in Punjabi typewriting to be conducted by the Board or by the
appointing authority at the speed of thirty words per minute within a period of
one year from the date of his appointment.

(3) In case, the person fails to qualify the said test within the period specified
in sub-rule (2) he shall be allowed annual increment only with effect from the
date he qualifies such test, but he shall not be paid any arrear for the period, for
which he could not qualify the said test :
Provided that where appointment of Group ‘C’ non technical post is offered to a
War Hero who has been discharged from defense services or paramilitary forces
on account of disability suffered by him or his widow or dependent member of
his family, under instructions issued in his behalf by the Government, the
educational qualifications to be possessed by such person shall be Matriculate
from a recognized university or institution. Such person will however be not
required to qualify the test in Punjabi typewriting as specified in sub-rule (2)
16. Minimum educational and other qualification for appointment to the

Steno- typist Grade-II or Junior Scale Stenographer Grade II – No person
shall be appointed by direct appointment to a post of Steno-typist Grade-II or a
Junior Scale Stenographer Grade-II under the Punjab Government unless he, -
(a) is Matriculation in Second Division or has passed Senior Secondary Part-II

examination from a recognized university or institution ; and
(b) qualifies a test in Punjabi Stenography to be held by the Board or by the

appointing authority at a speed to be specified by the Government from time to
time.
17. Knowledge of Punjabi Language:- No person shall be appointed to any post

in any Service by direct appointment unless he has passed matriculation
examination with Punjabi as one of the compulsory or elective subject or any
other equivalent examination in Punjabi language, which may be specified by
Provided that where a person is appointed on compassionate grounds on

priority basis under the instructions issued in this behalf by the Government
from time to time, the person so appointed shall have to pass an examination of
Punjabi language equivalent to Matriculation standard or he shall have to
qualify a test conducted by the Language Wing of Department of Education of
Punjab Government within a period of six months from the date of his/her
appointment:
Provided further that where educational qualifications for a post in any service
are lower than the Matriculation standard, then the person so appointed shall
have to pass an examination of Punjabi Language equivalent to Middle
standard:

Provided further that where a War Hero, who has been discharged from defense
services or paramilitaries forces on account of disability suffered by him or his
widow or dependent member of his family, is appointed under the instructions
issued in this behalf by the Government, the person so appointed will not be
required to possess aforesaid knowledge of Punjabi Language:
Provided further that where a ward of Defense Service Personnel, who is a

bona fide resident of Punjab State, is appointed by direct appointment, he shall
have to pass an examination of Punjabi Language equivalent to Matriculation
Standard or he shall have to qualify a test conducted by the Language Wing of
the Department of Education of Punjab Government within a period of two
years from the date of his appointment.
18. Promotion to Group ‘A’ and Group ‘B’ Services – (1) (a) For promotion
to the post as Head of the Department would be decided strictly on the basis
of merit-cum-seniority as per the instructions issued by the Government from
time to time. The minimum bench mark for promotion for such post would be
‘Very Good’. The officer who is graded as ‘Outstanding’ would supersede the
officer graded as ‘Very Good’
(b)For promotion to post falling in Group ‘A’ other than Head of Department,
the minimum bench mark will be ‘Very Good’ as per instructions issued by the
Government from time to time. There shall be no supersession on the basis of
merit.
(c) For promotion to post falling in Group ‘B’, the minimum bench mark will
be ‘Good’ and there shall be no super-session on the basis of merit.
(2) Debarring for considering for promotion of a Government employee

who refuses to accept promotion, – In the event of refusal to accept
promotion by a member of a Service, he shall be debarred by the appointing
authority from consideration for promotion for all the consecutive chances
which may occur in future within a period of two years from the date of such
refusal to accept promotion:
Provided that in a case where the appointing authority is satisfied that a

member of a service has refused to accept promotion under the circumstances
beyond his control, it may exempt such a member for reason to be recorded,
therefore, in writing from the operation of this rules.

19. Power to relax. – Where the government is of the opinion that it is necessary
or expedient to do so, it may by order, for reasons to be recorded in writing,
relax any of the provision of these rules with respect to any class or category of
person :
Provided that the provisions relating to educational qualification and

experience if any shall not be relaxed.
20 Overriding effect. – The provisions of these rules shall have effect not
withstanding anything contrary contained in any rules for the time being in force for
regulating the recruitment and condition of service for appointment to public service
and posts in connection with the affairs of the State.
21. Interpretation – If any question arises as to the interpretation of these rules, the
A.S. CHATTHA
A.K.DUBEY

DEPARTMENT OF PERSONNEL AND ADMINISTRTIVE REFOREMS
(PERSONNEL POLICES BRANCH-I)
Notification
The 4th May, 1994
No. G.S.R.33/Const./Art.309/94 – In exercise of the powers conferred by the

proviso to article 309 of the Constitution of India, and all other powers enabling in this
behalf, the Governor of Punjab is pleased to make the following rules regulating the
recruitment and general and common conditions of service of persons appointed to @ @
{Group ’A’ Group ‘B’ and Group ‘C’} services in connection with the affairs of the State
of Punjab, namely:-
1. Short title, commencement and application – (1) These rules may be called the
Punjab Civil Services (General and Common Conditions of Service) Rules, 1994.
(3) They shall apply to all the posts in @ @{Group ’A’ ,Group ‘B’ and
Group ‘C’} services in connection with the affairs of the State of Punjab.
2. Definitions – In these rules, unless the context otherwise requires:-
a) “appointing authority” means an appointing authority specified as such in the

Service Rules made order article 309 of the Constitution of India in respect of any
service or Post in connection with the affairs of the State of Punjab;
b) “Board” means the Subordinate Service Selection Board, Punjab or any other
authority constituted to perform its functions;
c) “Commission” means the Punjab Public Service Commission;
d) “direct appointment” means an appointment made otherwise than by promotion

or by transfer of a person already in the service of Government of India or of a
State Government;
e) “Government” means the Government of the State of Punjab in Department of

Personnel and Administrative Reforms;

f) “recognized university or institution” means:-
i) any university or institution incorporated by law in any of the State

of India: or
ii) any other university or institution, which is declared by the

Government to be recognized university or institution for the
purposes of these rules;
g) @@{“Service” means any Group ‘A’ Service, Group ‘B’ Service and Group
‘C’} Services constituted in connection with the affairs of the State of Punjab as
per scales given in the Appendix.}
h) “Service Rules” means the service rules made under article 309 of the
Constitution of India regulating the recruitment and conditions of service other
than the general and common conditions of service of persons appointed to any
service or post in connection with the affairs of the State of Punjab;
i) “War hero” means, a defence services personnel, or a para military forces

personnel, who is a bona fide resident of Punjab State and has been killed
or discharged from service on account of disability suffered by him on or
after 1st January, 1999, while fighting in a war declared so by Government
of India, in operations in Kargil or any other sector in J and K in the on
going conflict with Pakistan or any other operations which may be
notified by the State Government to have been undertaken for preserving
the unity and integrity of the country; or
ii) A defence services personnel or a para-military forces personnel who was

a bona fide resident of Punjab State and was posthumously decorated with
Paramvir Chakra, Mahavir Chakra or Vir Chakra;
Provided that-
(a) In exceptional instances, the cases of such War Heroes may also be
covered, with the prior approval of the Department of Personnel who
though not bona fide residents of Punjab State are yet closely connected to
the State of Punjab;

(b) In the case of War Heroes, falling in the category (ii) above, the benefits to
be given by the State Government will be restricted only to first generation
dependent members/next of the kin.
Note---- The Government reserves the right to include any other category of
Awardees for the purpose of providing employment to the category of
War Heroes, as may be notified.
3. Nationality, domicile and character of person appointed to the Service:-
(1) No person shall be appointed to the Service unless he is:-
a) a Citizen of India; or
b) a Citizen of Nepal ; or
c) a Subject of Bhutan; or
d) a Tibetan refugee who came over to India before the Ist day of January,
1962 with the intention of permanently setting in India; or
e) a person of Indian origin who has migrated from Pakistan, Burma, Sri
Lanka and East African Countries of Kenya, Uganda and United Republic
of Tanzania (formerly Tanganyika and Zanzibar), Zambia, Malawi, Zaire,
Ethiopia and Vietnam with the intention of permanently settling in India:
Provided that a person belonging to any of the categories (b), (c), (d) and (e) shall
be person in whose favour a certificate of eligibility has been given by the Government of
Punjab in the Department of Home Affairs and Justice.
(2) A person in whose case a certificate of eligibility is necessary may be admitted

to an examination or interview conducted by the Commission or the Board, as the
case may be, on his furnishing proof that he has applied for the certificate but he
shall not be appointed to the service unless the necessary certificate is given to
him by the Government of Punjab in the Department of Home Affairs and justice.

produces:-
a) a certificate of character from the principal academic officer of the

university, college, school or institution last attended, if any, and similar

certificates from two responsible persons not being his relatives, who are
well acquainted with him in his private life and are unconnected with him
in his private life and are unconnected with him in his private life and are
unconnected with his university, college, school or institution; and
b) An affidavit to the effect that he was never convicted for any criminal
offence involving moral turpitude and that he was never dismissed or
removed from service of any State Government or of Government of
India, or of any Public Sector Undertaking.
4. Disqualification. – No person-
a) who has entered into or contracted a marriage with a person having

spouse living; or
b) who, having a spouse living, has entered into or contracted a marriage

with any person shall be eligible for appointment to the Service:
Provided that the Government, if satisfied that such marriage is

permissible under the personal law applicable to such person and the other party to the
marriage and that there are other grounds for so doing, exempt any person from the
5.Age.—(1) No person shall be recruited to the Service by direct appointment, if he is

less than eighteen years or is more than thirty years of age in the case of
non-technical posts and thirty-three years in the case of technical posts on
the 1st day of January of the year immediately preceding the last date fixed
fro submission of applications by the Commission or the Board, as the case
may be, or unless he is within such range of minimum and maximum age
limits as may be specifically fixed by the Government from time to time.
Provided that where different lower and upper age limits have been
specifically prescribed for posts in the Service Rules, these limits shall be
made applicable for appointment to such posts:
Provided further that, the upper age limit may be relaxed, upto forty-five
years in the case of persons already in the employment of the Punjab
Government, other State Government or the Government of India.

Provided further that in the case of candidates belonging to Scheduled
Castes and other Backward Classes, the upper age limit shall be such as may
be fixed by the Government from time to time.
(2) In the case of ex-servicemen, the upper age limit shall be as has been
prescribed in the Punjab Recruitment of Ex-servicemen Rules, 1982, as amended
from time to time.
(3) In the case of appointment on compassionate grounds on priority basis, the

upper age limit shall be such as may be specifically fixed by the Government
from time to time.
*[(4) In the case of appointment of a War-hero, who has been discharged from
defence services or paramilitary forces on account of disability suffered by him or
his widow or dependent member of his family, the upper age limit shall be such as
may be specifically fixed by the Government from time to time.]
6. Qualification etc.- Subject to the provisions of these rules, the number and character
of posts, method of recruitment and educational qualifications and experience for
appointment to a post or posts in a Service and the departmental examination, if any,
shall be such as may be specified in the Service Rules made fro that Service:
*[Provided that where appointment of @@ {Group’A’ or Group ‘B’} non-technical post

is offered to a War-hero, who has been discharged from defence services or paramilitary
forces on account of disability suffered by him or his widow or dependent member of his
family, under the instructions issued in the behalf by the Government, the educational
qualification to be possessed by such person shall be graduation from a recognized
university. Such person who is offered @@ {Group ‘A’ or Group ‘B’ or Group ‘C’} non-
technical post, shall not, however, be required to posses experience of technical or non –
technical post at the time of his initial appointment.]
7. Probation.-(1) A person appointed to any post in the service shall remain on probation
for a period of two years, if recruited by direct appointment and one year if appointed
otherwise:
Provided that.-
(a) any period, after such appointment, spent on deputation on a
corresponding or a higher post shall count towards the period of
probation;
(b) in any case of an appointment by transfer, any period of work on an
equivalent or higher rank, prior to appointment to the Service, may in

the discretion of the appointing authority, be allowed to count toward
the period of probation;
(c) any period of officiating appointment to the Service shall be reckoned
as period spent on probation; and
(d) any kind of leave not exceeding six months during or at the end of
period of probation, shall be counted towards the period of probation.
(2) If, in the opinion of the appointing authority, the work or conduct of a
person during the period of probation is not satisfactory or he has failed to
pass the departmental examination, if any, prescribed in Service Rules
within a period not exceeding two and a half years from the date of
appointment, it may,-
(a) if such person is recruited by direct appointment, dispense with his

service, or revert him to a post on which he held lien prior to his
appointment to the Service by direct appointment; and
(b) if such person is appointed otherwise-
i) revert him to his former post; or
ii) deal with him in such other manner as the terms and
conditions of the previous appointment permit.
3) On the completion of the period of probation of a person, the appointing

authority may –
(a) if his work and conduct has in its opinion been satisfactory –
i) confirm such person, from the date of his appointment or from

the date he completes his period of probation satisfactorily, if he is
already confirmed; or
ii) declare that he has completed his probation satisfactorily , if he

is already confirmed; or
(b) if his work or conduct has not been in its opinion, satisfactory or if he
has failed to pass the departmental examination, if any, specified in the
Service Rules—

i) dispense with his services, if appointed by direct
appointment or if appointed otherwise revert him to his
former post, or deal with him in such other manner as the
terms and conditions of his previous appointment may
permit;
ii) extend his period of probation and thereafter pass such
order as it could have passed on the expiry of the period of
probation as specified in sub-rule(1):
Provided that the total period of probation including extension, if any,

shall not exceed three years.
8. Seniority - The seniority inter se of persons appointed to posts in each cadre of a

Service shall be determined by the length of continuous service on such post in that cadre
of the Service.
Provided that in the case of persons recruited by direct appointment who join within the
period specified in the order of appointment or within such period as may be extended
from time to time by the appointing authority subject to a maximum of four months from
the date of order of appointment the order of merit determined by the Commission or the
Board, as the case may be, shall not be disturbed;
Provided further that in case a person is permitted to join the post after the expiry of the
said period of four months in consultation with the Commission or the Board, as the case
may be, his seniority shall be determined from the date he joins the post;
Provided further that in case any person of the next selection has joined a post in the
cadre of the concerned Service before the person referred to in the preceding proviso
joins, the person to referred shall be placed below all the persons of the next selection
who join within the time specified in the first proviso;
Provided further that in the case of two or more persons appointed on the same date, their
seniority shall be determined as follows:-
a) a person appointed by direct appointment shall be senior to a person appointed

otherwise;
b) a person appointed by promotion shall be senior to a person appointed by

transfer;

c) in the case of persons appointed by promotion or transfer, the seniority shall
be determined according to the seniority of such persons in the appointments
from which they were promoted or transferred; and
d) in the case of persons appointed by transfer from different cadres their

person who was drawing a higher rate of pay in his previous appointment; and
if the rates of pay drawn are also the same, then by their length of service in
these appointments and if the length of service is also the same, an older
person shall be senior to a younger person.
Note:- Seniority of persons appointed on purely provisional basis or on ad hoc basis shall
be determined as and when they are regularly appointed keeping in view the dates of such
regular appointment.
9. Liability of members of Service to Transfer – A member of a Service may be

transferred to any post whether included in any other service or not, on the same terms
and conditions as specified in rule 3.17 of the Punjab Civil Service Rules, Volume-I,
Part I.
10. Liability to serve – A member of Service shall be liable to serve at any place,
whether within or out of the State of Punjab, on being ordered so to do by the appointing
authority.
11. Leave, Pension and other matters – In respect of pay, leave, pension and all other
matters not expressly provided for in these rules, a member of Service shall be governed
by such rules and regulations as may have been or may hereafter be adopted or made by
the competent authority.
12. Discipline, Penalties and appeals – (1) In the matter of discipline, punishment and
appeals, a member of a Service shall be governed by the Punjab Civil Services
(Punishment and Appeal) Rules, 1970 as amended from time to time.
2) The authority empowered to impose penalties specified in rule 5 of the Punjab Civil
Service (Punishment and Appeal) Rules, 1970 and the appellate authority there under in
respect of the Government employee shall be such as may be specified in the Service
Rules.
13. Liability for vaccination and re-vaccination – Every member of a Service shall get
himself vaccinated or re-vaccinated when Punjab Government so directs by a special or
general order.

14. Oath of allegiance – Every member of a Service unless he has already done so, shall
be required to take oath of allegiance to India and to the Constitution of India as by law
established.
**[15. Minimum educational and other Qualifications – (1) No person shall be
appointed by direct appointment to the post of Clerk under the Punjab Government unless
he is Matriculate in Second Division or has passed Senior Secondary Part II Examination
from a recognized university or institution.
2) The person so appointed as Clerk in terms of sub-rule (I), shall have to qualify a
test in Punjabi typewriting to be conducted by the Board or by the appointing
authority at the speed of thirty words per minute within a period of one year from
the date of his appointment.
3) In case, the person fails to qualify the said test within the period specified in sub-
rule (2) he shall be allowed annual increment only with effect from the date he
qualifies such test, but he shall not be paid any arrears for the period, for which he
could not qualify the said test;
Provided that where appointment of @@ {Group ‘C’} non-technical post is

offered to a War Hero, who has been discharged from defence services or paramilitary
forces on account of disability suffered by him or his widow or dependent member of his
family, under the instructions issued in his behalf by the Government, the educational
qualifications to be possessed by such person shall be Matriculate from a recognized
university or institution, Such person will, however, be not required to qualify the test in
Punjabi typewriting as specified in sub-rule (2).]
16. Minimum educational and other qualifications for appointment to the post of
Steno-typist or Junior Scale Stenographer Grade II – No person shall be appointed by
direct appointment to a post of a Steno-typist Grade II, or a Junior Scale Stenographer
Grade II under the Punjab Government, unless he –
a) is Matriculate in Second Division or has passed Senior Secondary part

II examination from a recognized university or institution; and
b) qualifies a test in Punjabi Stenography to be held by the Board or by the

appointing authority at a speed to be specified by the Government from
time to time.
##[17. Knowledge of Punjabi Language – No person shall be appointed to any post in

any service by direct appointment unless he has passed Matriculation examination with

Punjabi as one of the compulsory or elective subjects or any other equivalent examination
in Punjabi language, which may be specified by the Government from time to time:
Provided that where a person is appointed on compassionate grounds on priority

basis under the instructions issued in this behalf by the Government from time to time,
the person so appointed shall have to pass an examination of Punjabi language equivalent
to Matriculation standard or he shall have to qualify a test conducted by the Language
Wing of the Department of Education of Punjab Government within a Period of six
months from the date of his appointment:
Provided further that where educational qualifications for a post in any service are
lower than the Matriculation standard, then the person so appointed shall have to pass an
examination of Punjabi language equivalent to Middle standard:
Provided further that where a War Hero, who has been discharged from defence
services or paramilitary forces on account of disability suffered by him or his widow or
dependent member of him family, is appointed under the instructions issued in this behalf
by the Government, the person so appointed will not be required to possess aforesaid
knowledge of Punjabi language:
Provided further that where a ward of Defence Service Personnel, who is a bona
fide resident of Punjab State, is appointed by direct appointment, he shall have to pass an
examination of Punjabi Language equivalent to Matriculation Standard or he shall have
to qualify a test conducted by the Language Wing of the Department of Education of
Punjab Government within a period of two years from the date of his appointment.]
18. ***[ Promotion of Group ‘A’ and Group ‘B’ Services – (1) (a) For promotion to
the post as Head of Department would be decided strictly on the basis of merit-cum-
seniority as per the instructions issued by the Government from time to time. The
minimum benchmark for promotion for such post would be ‘Very Good’. The officer
who is graded as ‘Outstanding’ would supersede the officer graded as ‘Very Good’.
(b) For promotion to post falling in Group ‘A’ other than Head of Department, the
minimum benchmark will be ‘Very Good’ as per instructions issued by the Government
from time to time. There shall be no supersession on the basis of merit
.
(c) For promotion to post falling in Group ‘B’, the minimum benchmark will be ‘Good’
and there shall be no supersession on the basis of merit.
(2) Debarring for consideration for promotion of a Government employee who

refuses to accept promotion – In the event of refusal to accept promotion by a member

of a service, he shall be debarred by the appointing authority from consideration from
promotion for all the consecutive chances, which may occur in future within a period of
two years from the date of such refusal to accept promotion:
Provided that in case where the appointing authority is satisfied that a member of
a service has refused to accept promotion under the circumstances beyond his control, it
may exempt such a member for reasons to be recorded, therefor in writing from the
19. Power to relax. – Where the government is of the opinion that it is necessary to
expedient so to do, it may by order, for reasons to be recorded in writing, relax any of the
provisions of these rules with respect to any class or category of persons.
Provided that the provisions, relating to educational qualifications and experience, if any,
shall not be relaxed.
20. Over riding effect – The provisions of these rules shall have effect notwithstanding
anything contrary contained in any rules from the time being in force for regulating the
recruitment and conditions of service fro appointment to public service and posts in
connection with the affairs of the State.
21. Interpretation. – If any, question arises as to the interpretation of these rules, the
A.S.CHATTHA
Chief Secretary to Government of Punjab.
A.K. DUBEY


@@ [“APPENDIX”]
(See rule 2)
Group ‘A’ Posts in initial entry revised scales of pay having a maximum or Rs.
11,660 or more:
Provided that all existing Class I posts irrespective of the monetary limits
of the pay scales shall be placed in Group ‘A’.
Group ‘B’ Posts in initial entry revised scales of pay with maximum ranging
between Rs. 10640 to 11,656;
Group ‘C’ Posts in initial entry revised scales of pay with maximum ranging
between Rs. 5,160 to Rs.10,639].
****
* Amended vide Punjab Government Notification No.G.S.R.81/Const./Art.309

/Admd(II)/99, dated 15th November, 1999 published in Punjab Government extra Nov.
16, 1999.. The amendment comes into force from the 1st. Day of January, 1999.
** Amended vide Punjab Government Notification No. G.S.R.98/const./Art..309/Amd.

(4)/2000 published in Punjab Government Gazette December 1, 2000. The amendment
except the proviso shall be deemed to have been substituted on and with effect from 2nd
July, 1999 and the proviso shall be deemed to have been substituted on and with effect
from the 1st day of January, 1999.
## Amended vide Punjab Government Notification No.G.S.R.97/Const./Art.309/Amd.

(5)/2001, dated 4th September, 2001 published in Punjab Government Gazette September
14, 2001. The amendment comes into force from the date of its publication in the Official
Gazette.
@@ Amended vide Punjab Government Notification No.G.S.R.115/Const./ Art.301

/Amd.(6)/2001, dated 18th December, 2001 and published in Punjab Government Gazette
dated 18th December, 2001. The amendment comes into force with effect from the 8th day
of September, 2000.
*** Amended vide Punjab Government Notification No.G.S.R.117/Const./Art.309/Amd.

(7)/2001, dated 18th December, 2001 published in Punjab Government Gazette dated
December 18, 2001.

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PUNJAB GOVT. GAZ. FEB 20, 2009 (PHGH1, 1930 SAKA) 145
GOVERNEMNT OF PUNAJB
(PERSONNEL POLICIES 1 BRANCH)
Notification
The 10th February 2009
No. G.S.R.12/Const/Art.309/Amd.(9)/2009.-In exercise of the powers conferred by the

proviso to article 309 of the Constitution of India and all other powers enabling him in
this behalf, the Governor of Punjab is pleased to make the following rules further to
amend the Punjab Civil Services (General and Common conditions of Service) Rules,
1994, namely:-
1. (1) These rules may be called the Punjab Civil Services (General and Common
conditions of Service) (1st Amendment) Rules, 2009.
(2) They shall come into force with immediate effect.
2. In the Punjab Civil Services (General and Common Conditions of Service) Rules,
1994, (hereinafter referred to as the said rules), for rule 15, the following shall be
“ 15 Minimum Educational and other qualifications:-
1. (i) No person shall be given direct appointment to the post of Clerk under the
Punjab Government unless he possesses the Bachelor’s from a recognized
University or Institution; and
(ii) Possesses at least one hundred and twenty hours course with hands on
experience in the use of personal Computer or Information Technology in Office
productivity applications or Desktop publishing applications from a Government
recognized institution of a reputed institution, which is ISO 9001, certified.

OR
Possesses a Computer information Technology course equivalent to ‘O’ level
certificate of Department of Electronics Accreditation of Computer Courses (D
OEACC) of Government of India;
(2) The person so appointed as clerk in terms of sub-rule (1) shall have to qualify a
test in Punjabi typewriting to be conducted by the Board or by the appointing
Authority at the speed of thirty words per minute within a period of one year from
the date of his appointment.
(3) In case, the person fails to qualify the said test within the period specified in sub-
qualifies such test, but he shall not be paid any arrears for the period for which he
could not qualify the said test:
Provided that where appointment to Group ‘C’ non technical post is offered to a
War Hero, who has been discharged from Defence Service or dependent member
of his family under the instructions issued in this behalf by the Government the
educational qualification to be possessed by such person shall be graduate from a
recognized University or Institution. However, such person shall not be required
to qualify the test in Punjabi type-writing as specified in sub-rule (2)”
3. In the said rules, for rule 16, the following shall be substituted, namely:-
“16. Minimum Educational and other Qualifications for appointment to the post
of Steno-typist or Junior Scale Stenographer.-No person shall be given direct
appointment to the post of Steno typist or Junior Scale Stenographer under the
Punjab Government, unless he:-
(a) Possesses Bachelor’s Degree from a recognized University or Institution; and
(b) Qualifies a test in Punjabi Stenography to be held by the Board or by the

appointing authority at a speed specified by the Government from time to time;
and
(c) Possesses at least one hundred and twenty hours course with hands on experience
in the use of personal Computer or Information Technology in Office productivity
applications or Desktop publishing applications from Government recognized
institution or a reputed institution, which is ISO 9001, certified

OR
“Possesses a Computer Information Technology Course equivalent ‘O’ level

certificate, of Department of Electronics Accreditation of Computer Courses
(DOBACC) of Government of India.”
R.I. Singh

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PUNJAB GOVERNMENT GAZ. (EXTRA.), JUNE 01, 2010
(JYST 11, 1932 SAKA)
Notification
The 28th May, 2010
No. G.S.R./Const./Art.309/Amd.(II)/2010. - In exercise of the powers

conferred by the proviso to article 309 of the Constitution of India and all
other powers enabling him in this behalf, the Governor of Punjab is pleased
to make the following rules further to amend the Punjab Civil Services
(General and Common Conditions of Service) Rules, 1994, namely:-
RULES
1. (1) These Rules may be called the Punjab Civil Service (General
and Common Conditions of Service) Second Amendment Rules,
2010.
(2) They shall come into force on and with effect from the date of
their publication in the Official Gazette.
2. In the Punjab Civil Service (General and Common Conditions of

Service) Rules, 1994, in rule 15, for sub rule (2), the following sub-
rule shall be substituted, namely -
"(2) The person so appointed as Clerk in terms of the provisions of sub rule
(1), shall have to qualify a test in Punjabi typewriting either on
computer or on manual typewriter, to be conducted by the Board or
the appointing authority, as the case may be, at the speed of thirty
words per minute, within a period of one year from the date of his
appointment.”
S.C. AGARWAL
Chief Secretary to
Government of Punjab.

From
(Secret Section)
To
1. All Heads of Police Officers in the Punjab State.
2. All Heads of Branches of CPO, Punjab.
Memo. No. 1475-575/Con.SA-3

Dated Chandigarh the: 15-03-2010
Subject: Standing Order No. 1/Clerical 2005 Regarding appointment by

promotion from a) Steno Typist to Jr. Scale Stenographer and b)
Jr. Scale Stenographer to Sr. Scale Stenographer.
Memo.
Please refer on the subject cited above.
2. The standing order No. 1/Clerical/2005 Regarding appointment

by promotion from
a) Steno Typist to Jr. Scale Stenographer and
b) Jr. Scale Stenographer to Sr. Scale Stenographer
circulated vide this office memo. No. 13260-750/Con. SA-3 dt.

28-04-2005 is hereby rescinded with immediate effect.
3. It has the approval of DGP, Punjab.
AIG/Pers.-1


DEPARTMENT OF GENERAL ADMINISTRATION
(SECRETARIAT ESTABLISHMENT-II, BRANCH)
OFFICE ORDER
In pursuance of rule – 7 of the Punjab Civil Secretariat (State Service Class –

III) rules, 1976 and in supersession of the Government instructions issued, -
vide endorsement No.6279-1EII-76 dated 3rd may, 1973, the following
instructions are laid down for taking appointments and probations in the
line of stenographers:-
(a) Steno-typist:
They will be recruited, as at present, either direct through the

subordinate Services Selection Board, Punjab, or by selection from
amongst clerks working in the Punjab Civil Secretariat, by holding a
qualifying test. Clerks with a minimum regular service of one year, will
be eligible to take this test. They will be required to take down two
passages (in Punjabi) of about 200 words each, at a speed of 80 words
per minute, covering about five minutes in all and to transcribe these
(at the typewriter) at a speed of 15 words per minute. Those
committing not more than 8 per cent mistakes in aggregate will be
eligible for appointment as Steno-typists. They will form a separate
cadre with inter se seniority as that of Clerks and will be continued on
the basis of their seniority and record in accordance with the
Rules/instructions issued by Government from time to time.
(b) Junior Scale Stenographers:
They will be appointed either direct through the Subordinate Services

Selection Board, or by promotion from amongst the regular Steno-
typists of the Punjab Civil Secretariat who have served as such for a
period of at least one year.
Persons appointed by promotion, shall have to pass a qualifying test

which will consist of three paras (Two in Punjabi and one in English).

The Two paras in Punjabi of about 250 words each containing 500
words in all, will be dictated at a speed of 100 words per minute and
the candidates will be required to transcribe the dictated para (at
typewriter) at the speed of 20 words per minute. Those who commit
not more than 8 percent mistakes in the aggregate will be considered
to have qualified the test in Punjabi.
2. The para in English will consist of 200 words and will be dictated at a
speed of 50 words per minute. The candidates will be required to
transcribe the dictated para at a speed of 10 words per minute. Those
who commit not more than 8 per cent mistakes will be considered to
have qualified the test in English. A candidate will be considered to
have qualified the test only, if he/she qualifies the test in both the
languages. He / She will get provisional promotion after qualifying the
test in Punjabi subject to availability of post on seniority-cum-merit
and further subject to the condition that he/she shall have to qualify
the test in English at the prescribed speed within a period of one year,
from the date of his/her promotion and for this purpose three chances,
with an interval of approximately four months each, will be given. If
he/she fails to qualify the test in English within the period of one year,
he/she will not be entitled to earn increment as a Junior Scale
Stenographer. During the next two years, he/she will, however, be
given six chances more with an interval of approximately four months
each to qualify the test in English. If he/she fails in those additional six
chances also, he/she will be reverted as a Steno-typist and shall not
be entitled to the benefit of increment(s) in the scale of Junior Scale
Stenographer on his/her passing the test in English in any of these
additional six chances, he/she would get the increment of Junior Scale
Stenographer, from the date of passing the test in English. His / Her
final seniority as Junior Scale Stenographer shall be determined after
his/her clearing both the tests in Punjabi and English language.
3. A Junior Scale Stenographer who fails to clear the test in English

language in spite of availing of the nine chances or more but not
exceeding the period of probation of 3 years, from the date of joining
the post in the cadre, as per provision made under rules 7 and 8 of
Punjab Civil Secretariat (State Service Class-III) Rules, 1976, and is,
for that reason reverted, shall lose his/her seniority, in the cadre of
Junior Scale Stenographer.

4. Government after due consideration on the merits of each case may, if
it deems fit, allow the Junior Scale Stenographer reverted as Steno-
typist to take the next test (both in Punjabi and English for the post of
a Junior Scale Stenographer), provided that a period of one year at
least has elapsed between the case of his/her reversion and the date
of his/her taking the subsequent test for the post of a Junior Scale
Stenographer. If he/she qualifies in the next test in Punjabi, he/she
will be promoted again as a Junior Scale Stenographer and shall be
assigned provisional seniority as such from the date of his/her re-
promotion after passing the test in Punjabi but shall be eligible for final
seniority only after qualifying the test in English within a period of one
year from the date of his/her re-promotion, for which three chances
with an interval of approximately four months each will be given.
5. Any such official who qualified the test in Punjabi but again fails to
qualify the test in English within the amended period of one year, in
another three chances, will finally be reverted to the post of a Steno-
typist and shall in no case no given any further chance to take test for
the post of a Junior Scale Stenographer.
6. As Steno-typist form a separate cadre, a Steno-typist who has

qualified test both in Punjabi and English shall exercise in writing
his/her final options for the cadre of Steno-typist, thereby requesting
for the termination of his/her lien from the cadre of Clerks/Assistants
he/she is actually promoted as a Junior Scale Stenographer.
(c) Senior Scale Stenographer
They will be appointed either direct through the Subordinate Services

Selection Board, Punjab, or by promotion from amongst the Junior
Scale Stenographer, working in the Punjab Civil Secretariat. A Junior
Scale Stenographer, shall be eligible to take test for the post of a
Senior Scale Stenographer only after he/she has passed the prescribed
test both in Punjabi and English for a Junior Scale Stenographer and
has put in service as such for a period of one year at least. The
candidate will be required to take test in four paras (two in Punjabi
and two in English) containing 250 words each. The passage in Punjabi
will be dictated at a speed of 100 words per minute and the candidates

will be required to transcribe these (at the typewriter) at the speed of
20 words per minute. Those committing not more than 4 percent
mistakes in the aggregate will be deemed to have qualified in the test
of Punjabi Stenography. The two paras in English will be dictated at a
speed of 60 words per minute and the candidates will be required to
transcribe the dictated paras at a speed of 12 words per minute. The
candidates committing not more than 4 percent mistakes in a
aggregate will be considered to have qualified the test for English
Stenography. A person will be considered to have cleared/passed the
test only if he/she qualifies the test in both the languages. He/ She will
be offered provisional seniority from the date of provisional promotion
as Junior Scale Stenographer. He/ She shall only be promoted after
qualifying the test in Punjabi and subject to the condition that he/she
have to qualify the test in English at the prescribed speed within a
period of one year, from the date of his/her promotion and for this
purpose three chances, with an interval of approximately four months
each will be given. If he/she fails to qualify the test in English within
the period of one year, he/she will not be entitled to earn increment as
Senior Scale Stenographer. During the next two years, he/she will,
however, be given six chances more with an interval of approximately
four months each to qualify the test in English. If he/she fails in these
additional six chances also, he/she will be reverted as a Junior Scale
Stenographer and shall not be entitled to the benefit of increments in
the scale of Senior Scale Stenographers. On his/her passing in the test
in English in any of these additional six chances, he/she would get the
increment as Senior Scale Stenographer from the date of passing the
test in English. His/her final seniority as Senior Scale Stenographer
shall be determined after his/her clearing both the tests in Punjabi and
English.
2. A Senior Scale Stenographer who has availed of all the above said nine
chances or more but not exceeding the period or probation of 3 years
from the date of joining the post in the cadre, as per provision made
under rules 7 and 8 of Punjab Civil Secretariat (State Service Class-III)
Rules, 1976, for English test but fails to clear the same, and, is for that
reasons, reverted, shall lose his/her seniority in the cadre of Senior
Scale Stenographer.

3. Government after due consideration on merits of each case may, if it
deems fit allow the Senior Scale Stenographer reverted as Junior Scale
Stenographer to take the next test (both in Punjabi and English) for
the post of a Senior Scale Stenographer. If he/she qualifies in the next
text in Punjabi, he/she will be promoted again as a Senior Scale
Stenographer and shall be assigned a provisional seniority as such
from the date of his/her re-promotion after passing the Punjabi test
but he/she shall be eligible for final seniority only after qualifying the
test in English within a period of one year, from the date his her re-
promotion, for which purpose three chance with interval of
approximately four months each will be given.
4. Any such official who qualifies the test in Punjabi but again fails to
qualify the test in English within the extended period of one year in
another three chances, will finally by reverted to the post of Junior
Scale Stenographer and shall in no case be given any further chance
to take test for the post of a Senior Scale Stenographer.
5. Officials who are once promoted on the basis of the qualifying test for
shorthand in Punjabi only, but are later on reverted due to non-
availability of post in respective cadre will be eligible for re-promotion
in due course but their promotion will be subject to the condition that
they will have to qualify the test in English at the prescribed speed
from the date of their re-promotion within the period/chances as
indicated in the proceeding paragraphs. In case they fail to do so
within the stipulated period they will be reverted and shall be reverted
in accordance with procedure detailed above.
T.K.NAIR
Chief Secretary to Govt. of Punjab,
Dated, the Chandigarh Secretariat Administration.
The 23rd December 1995

No. 13/245/95-4EII/1050 dated Chandigarh the 18 January 1996.
A copy is forwarded to:-

1. All Secretaries/Private Secretaries to Ministers/ Ministers of
State/Deputy Ministers/Chief Secretary.
2. All Superintendent and Heads of Branches in Punjab, Civil Secretariat,

for information and circulation amongst the staffs.
Sd/-
Superintendent Establishment-II
A copy is forwarded to All the senior/Junior Scale Stenographers and Steno-

typist in the Punjab Civil Secretariat for information and necessary action.
Sd/-
A copy is forwarded for information and necessary action to the following:-

1. Superintendent Establishment-I, Branch,
2. Superintendent Accounts-II Branch,
3. 2EII/3EII (in Establishment-II Branch).
Sd/-

Copy of the Notification No. 7/4/98 - PP I/982 dated 11.9.98 from
Govt. of Punjab
Subject: Implementation to the recommendations of the

Fourth Punjab Pay Commission-
Fixation of norms of personal Staff
I am directed to address you on the subject cited above and to say

that in pursuance of the recommendations of Fourth Punjab Pay
Commission, the Governor of Punjab is pleased to decide that the
stenographic assistance at various levels shall be as per Annexure. You
are requested to send necessary proposals for the creation/up-
gradation of the posts of Stenography personnel according to the
norms.
2. It has also been decided that various posts of the Stenographer

Personnel shall be filled up after following mutatis mutandis the
rules/instructions issued by the Punjab Civil Secretariat Administration
vide its Notification No. G.S.R. 96/Const./Art.309/76 dated the 10th
August, 1976 and official order circulated vide Endorsement No.
13/245/95-4EII/1050 dated, the 13th January, 1996. (Copy enclosed).
OFFICE OF THE DIRECTOR GENERAL OF POLICE PUNJAB, CHANDIGARH
No. 10892/B-4 dated Chandigarh, the 26-10-1998
A copy is forwarded to the Supdt.-in-charge, CPO, Punjab. He may please

submit the detailed proposals for up gradation of Stenos of various posts/or
creation of new posts in accordance with the norms fixed by the Government,
to this office immediately so that the case may be taken up with the
Government as earlier as possible.

Punjab.

No. 10893-962/B-4 dated: Chandigarh, the 26-10-98
A copy of the above is forwarded to the following for information:-
1. All Heads of Police Offices in Punjab.

2. All Heads of Sections in C.P.O. Punjab.

Punjab.

Selected
Standing Orders
No. Subject Page No Page No
From To
A AMENDEMENTS IN RULES
1 Amendment in Punjab Civil Services 752 754
(General and Common Conditions of Service)
Rules- 1994
Punjab Civil Services (General and Common

Conditions of Service)(1ST Amendment)
Rules,2009
B ANNUAL CONFIDENTIAL REPORTS
2 Writing of Annual Confidential Reports 756 760
Inspector General’s Standing Order No. 17
C CLERICAL CADRE
3 Standing order executive clerical cadre- 2/2002 762 763
4 Punjab Police Standing order No. 1 / Clerical of 764 766

2005
D DEPUTATIONS & ABSORPTIONS
5 Standing Order dated 9.11.1994 regarding 768 769

Absorption of Para-Military Forces NGOs/ Ors in
Punjab Police
6 Standing Order No.1 of 2003 dated 20.3.2003 770 771
regarding Deputations to be decided centrally
regarding deputations to Municipal Corporations,
Excise & Taxation Department and State
Transport Department
E EXEMPTIONS FROM COURSES
8 Guidelines for the grant of Promotion List C-II 776 777

(Exemptees) C.W.P. No. 13788/1997
dated 31.8.1998
9 Guidelines for the grant of Promotion List C-II 778 779

(Exemptees) C.W.P. No. 1752 of 1999 – Ad-hoc
Dated 05.04.1999
Copy of the Order of High Court dated

26.2.1999 in CWP No. 1755 of 1999
10 Guidelines regarding exemption from 780 781

Lower/ Intermediate/Upper School Courses
Dated 01.10.2003
F INTELLIGENCE CADRE
11 Recruitments of Assistant Intelligence Officers 784 788

(in the rank of ASI) in the Intelligence Wing of
Punjab Police
Standing order No. of 2009
12 Recruitment of Intelligence Assistants in the 789 793

rank of Constables in the Intelligence Wing of
Punjab Police
Standing order No. 1 of 2009
13 Deputation of ORs and NGOs in Intelligence 794 800

Wing
Standing Order 1/2009 dated 10.6.2009
14 Standing Order No. 1/2010 - Constituting ‘Corps 801 803

of Detectives’ in Commissionerates
G LOCAL RANK
15 Grant of local rank three months before 806 807

retirement
Dated: 25.5.2009
H O.R.P. POSTINGS
16 Standing order regarding grant of next higher 810 812

rank (ORP) to NGOs and ORs. dated 17.1.1995
17 Guidelines for granting O.R.P.(Own Rank Pay) 813 814

postings to ad-hoc /fortuitous promoted officials
dated 28.4.2000
No. Subject Page No
From
I OUT OF TURN PROMOTIONS &
REWARDS
18 Guidelines for deciding cases for out of turn 816 817

promotion/confirmation and other rewards
dated 22.7.1986
19 Recommendations for the award of Police Medal 818 819

for Gallantry, out of turn promotion/
Confirmation, cash rewards etc. for doing good
work in curbing the activities of terrorists
dated 27.3.1987
20 Guidelines for the recommendations of cases for 820 822

out of turn promotions and other rewards
dated 12.09.1988
21 Instructions regarding Out of turn Confirmation 823 823

dated: 9.2.1989
22 Instructions regarding Out of turn fortuitous 824 826

promotion on the basis of good work done on
Anti-terrorist front
dated 19.11.1991
23 Ad-hoc Promotion to Police personnel whose 827 827

family member(s) has/have been killed by
terrorists
dated 12.5.1993
24 Instructions regarding Out of turn fortuitous 828 829

promotion on the basis of good work done on
Anti-terrorist front
dated 11.06.1996
25 Ban on ORP (own rank and pay) Posting 830 830
dated 16.1.2001
J PRIORITY LIST
26 Policy paper for Recruitment under the priority 832 836

list instructions
Dated 18.11.2009
From To
K PUNISHMENTS
27 Suspension of Police Officers charged with 838 838

criminal offences
Inspector General’s Standing Order No.24
28 Punishment of reduction in the rank in the case 839 839

of directly appointed officers
29 Clarification regarding having adverse effect of 840 841

major punishment in the matter of promotion
Dated 28.11.1994
L PROMOTIONS & UPGRADATIONS OF

POSTS
30 Promotion system in Police and D.P.Cs at 844 849
various levels for selection of Constable for list
B-1- to undergo Lower School Course
DATED 17.11.1999
Standing Order under Rule 13.20 OF PPR

Standing order No. 3/2001 850 852
Up- gradation of posts of constables to the level

of Head constables after completion of 16 years
regular qualifying service.
M RECRUITMENT STANDING ORDERS
32 Medical Examination of Recruits- 854 854

33 Standing Order for Recruitment of Constables 855 857

dated 25.5.1988
34 Standing Order No. 3/2002- Women Police 858 860
35 Recruitment standing order no. for the 861 864

recruitment of constables in India reserve
battalion(s) of Punjab police
Standing Order No. 3/2005
From To
36 Recruitment of constables in armed battalions of 865 869
Punjab Police
37 Standing order regarding recruitment of 870 873

Sports-persons in Police Department
38 Recruitment of Constables (general duty) in 874 877

Punjab Police
39 Amendment of Standing order reg. Recruitment 878 879

of Constables- 2/2008
40 Recruitment of Constables (District Police Cadre) 880 884

No. 1/2010
41 Recruitment of Constables (Armed Police Cadre) 885 889

No. 2/2010
42 Recruitment of Constables (Female) (District 890 893

Police Cadre and Armed Police Cadre) No.
3/2010
N ROSTERS
43 Standing Order No. 1/1999 for Central Seniority 896 898

of N.G.O.
44 Improvement in the Reservation Roster of 899 904

different categories (details of 100 Points)
O MISCELLANEOUS SUBJECTS
45 Efficiency bars in various grades of the Police 906 908

clerical cadre
46 Instructions regarding Good Conduct of Police 909 910
Officers/Officials
47 Special Instructions of DGP, Dated 24.5.2009 911 912
Regarding Multiple Enquiries in super-session of
Instructions dated 27.3.2009
From To
regarding Attachment of officials from Armed
Battalions to District Police
49 Standing Order No. 5/2010 regarding Separation 914 919
of Investigation and Law & Order Functions in
the Police Stations in the Commissionerates and
other districts

SECTION A

AMENDMENTS
IN
RULES


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PUNJAB GOVERNMENT GAZ., FEB. 20, 2009 (PHGN 1, 1930 SAKA)

(PERSONNEL POLICIES 1 BRANCH)
Notification
The 10th February, 2009

No. G.S.R. 12/Const./Art. 309/Amd. (9)/2009. ‐ In exercise of the powers conferred by
the proviso to article 309 of the Constitution of India and all other powers enabling him in this
behalf, the Governor of Punjab is pleased to make the following rules further to amend the
Punjab Civil Services (General and Common Conditions of Service) Rules, 1994 namely :‐

1. (1) These rules may be called the Punjab Civil Services (General and Common
Conditions of Service) (1st Amendment) Rules, 2009.
(2) They shall come into force with immediate effect.

2. In the Punjab Civil Services (General and Common conditions of Service) Rules,
1994, (hereinafter referred to as the said rules), for rule 15, the following shall be
substituted, namely:‐

“15 Minimum Educational and other qualification” –

(1) (i) No person shall be given direct appointment to the post of Clerk under the
Punjab Government unless he possesses the Bachelor's Degree from a
recognised University or Institution ; and

(ii) Possesses at least one hundred and twenty hours course with hands on
experience in the use of Personal Computer or Information Technology in
Office Productivity applications or Desktop Publishing applications from a
Government recognised institution or a reputed institution, which is ISO 9001,
certified.
OR
Possesses a Computer information Technology course equivalent to ‘O’ level
certificate of Department of Electronics Accreditation of Computer Courses (D
OEACC) of Government of India;


(2) The person so appointed as Clerk in terms of sub‐rule (1) shall have to qualify a test
in Punjabi typewriting to be conducted by the Board or by the Appointing Authority
at the speed of thirty words per minute within a period of one year from the date of
his appointment.

(3) In case, the person fails to qualify the said test within the period specified in sub‐
qualifies such test, but he shall not be paid any arrears for the period for which he
could not qualify the said test:

Provided that where appointment to Group ‘C’ non‐technical post is
offered to a War Hero, who has been discharged from Defence Services or
dependent member of his family under the instructions issued in this behalf
by the Government, the educational qualification to be possessed by such
person shall be Graduate from a recognized University or Institution.
However, such person shall not be required to qualify the test in Punjabi type‐
writing as specified in sub‐rule (2).

3. In the said Rules for rule 16 the following shall be substituted namely:‐
“Minimum Educational and other qualifications for appointment to the post of
Steno‐typist of Junior Scale Stenographer. – No person shall be given direct
appointment to the post of Steno‐typist or Junior Scale Stenographer under the
Punjab Government, unless he :‐
(a) Possesses Bachelor's Degree from a recognised University or Institution : and
(b) Qualifies a test in Punjabi Stenography to be held by the Board or by the
appointing authority at a speed specified by the Government from time to
time; and
(c) Possesses at least one hundred and twenty hours course with hands on
experience in the use of Personal Computer or Information Technology in
Office Productivity applications or Desktop Publishing applications from
Government recognized institution or a reputed institution. which is ISO 9001,
certified.
OR
Possesses a Computer Information Technology Course Equivalent to ‘O’ level
certificate of Department of Electronics Accreditation of Computer Course
(DOBACC) of Government of India”.

R.I. Singh
Chief Secretary of Government of Punjab


SECTION B

ANNUAL
CONFIDENTIAL
REPORTS

2
INSPECTOR GENERAL’S STANDING ORDER NO. 17
Chapter XI
Writing of Annual Confidential Reports
Memorandum
1. The personal files of Sub-Inspectors on ‘F’ List, Inspectors and Gazetted Officers
maintained in this office show that some reporting officers do not realize that their
periodical reports on officers serving under them, to a large extent, determine their
careers and that, therefore, to avoid injustice to the officers on whom they are
reporting, their reports should be true index of officers character and capabilities. It
is also essential that reports are written regularly and punctually by them in the
form of reporting, but following are the points which, amongst others, should be
taken into consideration when confidential reports on officers are written :
“Honesty in its widest possible sense; moral character with special reference to
weakness for wine, women or cards; moral courage and readiness to expose the
mal-practices of all subordinates without any distinction whatsoever, a reputation
for fair dealings with the public in day-to-day working, easy accessibility to the
public and promptitude in removing their grievances; communal impartiality,
loyalty to the Govt. in power without regard to political and party feelings; attitude
towards subordinates with special reference to any weakness for favoritism,
nepotism or impartiality; general power of control and organizing ability,
personality and initiative; power of command; willingness to take responsibility and
ability to discharge the same; interest in modern methods of investigation and in
modern Police methods generally; preventive and detective ability; working
experience of criminal Law and procedure, reliability and efficiency on parade”.
2. Some of these points are obviously more applicable to Gazetted Officers than to
Non-Gazetted Officers, but some are common to both. It is not intended that
Supdts. of Police should report on all of them or confine their reports to these
points only, but they should certainly bear all of them in mind when writing annual
and six monthly reports and the charge notes required by Police Rule 21.7 (2) (K)
on officers serving under them and should endeavour to present as full a picture as
possible of the character and capabilities of the officers on whom they are reporting.

3. In writing up the annual reports on the working of the Supdts. of Police, the
reporting officer should keep the following aspects of their work in view :
“Success or failure to give a proper lead and enthusiasm to his officers and men;
success or failure to co-ordinate the working of the different branches of district
Police administration and in particular in organizing C.I.A. in handling serious
crime like dacoities, robberies, burglaries etc. in reducing proclaimed offenders and
military deserters, in recovery of illicit arms or other serious problems arising
during the year; the amount of interest evinced by him in the welfare of his force,
the effectiveness or otherwise of his tour in the district, and whether it had been
well planned or spasmodic; his inspections of the Police Stations whether they have
been up to date and thorough and his capability to write out Inspection Reports,
general standard of discipline maintained in the district, efficiency in the
preparation of departmental files, their quick disposal and adequacy or otherwise of
punishments awarded; impartiality shown in the matter of posting, promotions,
punishments, supervision over normal working of the officer particularly with
regard to prompt disposal of correspondence, supervision over accounts and
adoption of measures of economy; control and proper use of government vehicles
and other Govt. Property, general relations with public and officers of other
departments, performance on parade ground and his capability to impart training to
the men, particularly in field tactics and handling of fire-arms.”
As regards, Assistant Supdts. of Police and Deputy Supdts of Police, the reporting
officers should mention how far they have shared the responsibilities and
obligations of Supdts. of Police as defined above and whether they are capable of
running a Sub-Division. Some of the points described above will apply equally to
Inspectors of Police as well.
4. Generally speaking, the reporting officer should state whether the officer or official
concerned has been able to discharge the duties of his office satisfactorily. It should
also be stated whether the person is able, conscientious and hardworking and the
degree of his qualities in these directions should be indicated. It is important to
mention whether the officer or official is punctual and has maintained discipline. It
should also be stated whether he is accessible and hears and deals with complaints
properly and is also courteous in his behaviour. The reports should also specifically
bring out any defects, remediable or otherwise, so that a complete picture of the
official’s work including the favourable and un-favourable points is available. If
any particular incident has occurred during the period under report which shows up
the officer in good or bad light, this should be mentioned. Letters of appreciation
issued by various authorities or persons and any major event or work done or
special contribution made by the officer towards implementation of a campaign

should naturally be taken into consideration by the reporting authority while
recording the annual remarks on the work of the officer, if he considers them
relevant in an annual assessment of the officer’s work. Some reporting officers tend
to make mention of very slight defects in a sub-ordindate. Government is of the
view that very slight defects should be brought to an officer’s notice verbally in the
way of advice and guidance and need not find mention in annual confidential report
unless they are of a type which has been more than once brought to the subordinates
attention but which he, nevertheless, persists in. Likewise, remediable defects
should also be pointed out during the year so that the official concerned may make
an effort to improve and to remove those defects. Quite often, it is more convenient
to get an overall assessment of an officer by pointing out some defects against one
or the other columns in relationship to remarks made regarding his work with
reference to that column. It is not the intention that all defects should be enumerated
against the column “Defects, if any” if their mention against some or the other
column is already made. In these circumstances it is better to mention the defects
against the column “Defects, if any” the fact that these have been pointed out
already. Generally against the column “Defects, if any” should be mentioned any
significant general or particular defect in the subordinate which is part of his
method of work or manner, personality or reputation and minor matters can either
be ignored or dealt with as indicated above. Normally the reporting authorities
should give their remarks in the confidential reports on the basis of their personal
knowledge or assessment. There can, however, be occasions when a reporting
authority receives complaints against an officer. It will not be appropriate for a
reporting authority to make mention of such complaints in the confidential reports
without trying to sift the truth. In such a case, he should give an indication whether
he believes the complaints to be true or false or that it is premature for him to form
a definite opinion.
5. A special mention should invariably be made regarding the integrity of the officer
to which Government attach the greatest importance. It should be clearly stated if
the officer is suspected of corruption or is believed to be corrupt and this opinion
should generally be fortified by reasons, which may be in the possession of the
reporting officer. The reporting officer must be quite honest and frank and discuss
and officer’s worth from the point of view of his integrity openly and frankly in the
column “Defects, if any” or elsewhere. Government observe that reporting officers
are still following the practice of making non-committal remarks like ‘No
Complaints’. Government view this with disfavour and desire that the practice of
making non-committal entries in the column relating to integrity should cease.
Reporting Officer should give a definite opinion of the integrity of their
subordinates while writing their confidential reports.

6. Further, instances have come to notice in which even though, officers are being
proceeded against for serious forms of corruption, their confidential reports for the
same periods certify their integrity forthrightly and without hesitation. In case an
officer has been given a good report for integrity which is later proved to be wrong,
the reporting officer will run the risk of earning Government’s displeasure
ordinarily the inference would be that either he did not exercise proper supervision
or he was in dishonest collusion with his subordinates. The intention is that the truth
about subordinates should be known to reporting officers and brought to the notice
of higher authorities. This would not, however, justify the entering of ill-considered
remarks based on inadequate observation.
7. No reporting officer should record his remarks in the confidential report of an

officer under him unless he has seen his work and conduct for at least three months.
If the officer has served under the reporting authority for less than three months, the
opinion of the officer under whom he has previously served for at least three
months should be obtained. The period of three months means the period for which
the reporting authority has actually seen the work of the officer reported on.
Besides, regular leave (casual leave is treated as duty), the period of suspension
when a Government servant does not attend to his duties is not to be counted in
calculating this period, nor the leave and suspension period of the reporting
authority if any, when he does not see the work of the subordinate.
8. To facilitate the judging of relative merits of officers by the competent authorities

making appointments, promotions, etc, the grading should be done by the reporting
officers in the recognized categories namely ‘A’ Plus (outstanding) ‘A’ (very good)
‘B’ plus (good) ‘B’ (Average) and ‘C’ (Below average).
9. It is urged again that the officers recording confidential reports should realise the
value and the importance of such reports as it may adversely affect the careers of
officers reported upon. While superior officers have the fullest freedom and the
right to record their opinion about the work and conduct of their subordinates, in
doing so they should be guided solely by considerations of merit, justice and fair
play. No personal considerations, approaches or ‘sifarish’ of any kind should be
allowed to supervene and their conscience all along should be their guide in this
matter.
If certain remarks in the confidential reports are based on any case put in court,
these should be expunged when the case is finally decided, and the officer against
whom remarks are recorded has been acquitted.

10. To ensure that the reports are written regularly and punctually, a certificate should
be furnished to the next higher authority within one month that all confidential
reports in respect of their subordinates have been written by the due date.
11. In order to ensure continuity in this system of reporting the Head Clerk or other
officers-in-charge of your offices should be ordered to bring this Standing Order to
the notice of the new officer whenever a change in the office takes place and
whenever annual and six monthly reports are written. It is most important that
reporting officers on transfer should leave full notes on all officers serving under
them as required by Police Rule 27.7 (2) (K)
Sd/‐
(A. Kumar)
Dated: Inspector General of Police, Punjab.


SECTION C

CLERICAL
CADRE


3
EXECUTIVE CLERICAL CADRE

By the amendment of Punjab Police Rules 1.1 vide Notification No.
G.S.R.33/C.A.5/61/S.7/Amd./90 dated 15th June, 1990. Executive Clerical Cadre has been
made a separate cadre.
Henceforth the recruitment of Executive Clerical Cadre shall be as follows:-
MODE OF SELECTION:-
(i) The Constables (Matriculates and above) from the general Executive force
having at least 3 years service to their credit willing for absorption in the
Executive Clerical Cadre (English/Accounts Branches separately) will be
examined by the Board constituted by the District S.S.P. for making
recommendations for their absorption in the Executive Clerical Cadre. The
recommendations of Board/S.S.P. will be sent to the Range D.I.G. for his
approval as per available vacancies duly sanctioned for each district Police
office/unit. The seniority of Executive Clerical Cadre shall be maintained at
Range level.
(ii) The Range D.I.G. will examine the recommendations of the district
Boards/S.Ss.P. of his range and the names of Constables found fit for their
absorption in the Executive Clerical Cadre will be approved as per available
vacancies in the Range.
EDUCATIONAL QUALIFICATIONS:
Such willing Constables for their absorption in the Executive Clerical Cadre should
have the following educational qualifications:-
(i) Matriculation Examination in 1st Division or having higher educational

qualification.
(ii) Type speed of 30 words per minute in Punjabi or English.

PROMOTION/CONFIRMATION/TRANSFER:-
The Executive Clerical Staff posted in each District Police office shall be under the direct
control of the Range D.I.G. concerned for the purposes of seniority and promotion from
one rank to another/transfer and their confirmation etc. The district SSP shall, however,
exercise disciplinary control over the Executive Clerical Staff posted under him as per the
existing provisions of Punjab Police Rules, 1934 and Punjab C.S.Rs. The Range D.Is.G
will form departmental promotional committees for considering the cases for
promotion/confirmation as per available vacancies strictly in accordance with their
seniority-cum-merit. However, promotion of executive Clerical Cadre in the rank of
Inspector (Head Clerk) and Sub-Inspector (Accountant) in the District Police offices
where such vacancies exist shall be made at C.P.O. level from the state level seniority.
CONFIDENTIAL SERVICE RECORD:
The confidential personal files of Executive Clerical Clerks/Head Constables,

Assistant Sub-Inspector/Sub-Inspectors shall be maintained at Range level.
DISCIPLINE AND PENALTIES:
The appointing as well as punishing authority for the personnel of Executive

Clerical Cadre will be the same as defined in Punjab Police Rules, 1934.
Sd/-
for Director General of Police, Punjab


4
PUNJAB POLICE
STANDING ORDER NO. 1 / CLERICAL OF 2005

1. GENERAL
In pursuance of Rule 8 of The Punjab Police Clerical Service (State Service Class
III) Rules, 1960 and in supersession of the any other standing order issued earlier
for making appointment by promotions in the line of stenographers, the following
instructions are laid down for making appointments by promotion from (a) Steno
typist to Junior Scale Stenographer and (b) Junior Scale Stenographer to Sr. Scale
Stenographer.
Persons appointed by promotion in the rank of junior scale stenographers and
Senior Scale Stenographers shall have to pass a qualifying test.
2. FREQUENCY OF TEST
In normal course, the test will be held once in a year, DGP, can, in his discretion,
after the frequency of qualifying test.
3. ELIGIBILITY CRITERIA FOR APPEARANCE IN TESTS
(i) For Junior Scale Stenographer:

Steno-typist, working in the Punjab Police Clerical Service, with a minimum
regular service of three years as Steno-Typist, will be eligible to take this test.
Rules/instructions issued by appropriate authority from time to time related to
service records will also be applicable for making a candidate eligible for
appearing in this test with the limit that it will be used only for barring a
candidate from appearing in the test.
Those Steno-Typists who fail to qualify the test, can take next test for the post
of Junior Scale Stenographers, provided that a period of eleven months at least
has elapsed between the date of his earlier test and date of his taking the
subsequent test for the post of Junior Scale Stenographers.
(ii) For Senior Scale Stenographer:

Junior Scale Stenographer, working in the Punjab Police Clerical Service,
with a minimum regular service of Three years as Junior Scale Stenographers,
will be eligible to take this test. Rules/ Instructions records will also be
applicable for making a candidate eligible for appearing in this test with the
limit that it will be used only for barring a candidate from appearing in the
test.
Those Junior Scale Stenographers, who fail to qualify the test, can take
next test for the post of Senior Scale Stenographer, provided that a period
of eleven months at least has elapsed between the date of his earlier test
and date of his taking the subsequent test for the post of Senior Scale
Stenographer.

4. QUALIFYING STANDARD FOR TESTS
a) General :
The tests will be conducted in Punjabi as well as in English. The candidate has
to appear only in one language as per his/her choice.
The candidate will be required to use either type-writer or computer as per
his/her choice for transcription of dictated passage.
b) For Junior Scale Stenographer
(i) Punjabi
Eligible candidates, shall have to pass a qualifying test which will
consist of one passage in Punjabi of about 500 words in all, will be
dictated at a speed of 100 words per minute and the candidate will be
required to transcribe the dictated passage at the speed of 20 word per
minute. Those who commit not more than 8 percent mistakes in the
aggregate will be considered to have passed the qualifying test.
(ii) English
consist of one passage in English of about 400 words in all, will be
required to transcribe the dictated passage at the speed of 16 words per
c) For Senior Scale Stenographer
(i) Punjabi
consist of one passage in Punjabi of about 500 words in all, will be
required to transcribe the dictated passage at the speed of 20 word per


(ii) English
consists of one passage in English of about 400 words in all, will be
required to transcribe the dictated passage at the speed of 16 words per
5. APPOINTMENT CRITERIA
Those who pass these qualifying tests will be eligible for appointment as Junior
Scale Stenographer or Senior Scale Stenographer, as the case may be, subject to the
vacancies available, inter-se-seniority as detailed in the next para and service
record.
NOTE:
Service Record will be seen only in accordance with the Rules/instructions issued
by appropriate authority from time to time.
6. SENIORITY:
(i) For Junior Scale Stenographer :
All steno typists, who qualify the test in a particular test, will have inter-se-
seniority as that of steno typist as per their original seniority on records before
the test.
Those, who qualify in subsequent test, will be Junior to those who had already
qualified in earlier test.
(ii) For Senior Scale Stenographer:
All Junior Scale Stenographer who qualify the test, in a particular test, will
have inter-se-seniority as that of Junior Scale Stenographers as per their
original seniority on records before the test.
Those, who qualify in subsequent test, will be Junior to those who have
already qualified in earlier test.
Sd/-


SECTION D

DEPUTATIONS
&
ABSORPTIONS


5
STANDING ORDER
Sub: Absorption of Para-Military Forces NGOs/ORs in Punjab Police
The Punjab Police Rule 12.43 was introduced through Punjab

Government Notification No. GSR-90/CA.5/61/Ss.7 and 46 /End.
(20) 93, dated 22-10-1993 and provides that the Director
General of Police, if he so desires may with the prior concurrence
of the parent department, order absorption of officials of the
Para-Military Forces and other Police Forces into Punjab Police,
who have been working as a such in the Punjab State on
deputation for a minimum of two years.
2. This Standing Order is being framed to supplement the Rule

12.43 of Punjab Police Rules, 1934 and the instructions laid
herein will be strictly compiled with.
3. It has been decided that the cases of suitable/deserving officials

may be taken up for absorption on the following terms and
conditions:-
i. The absorption in Punjab Police shall be only

in exceptional cases and on the grounds of
having done good work while on deputation
to Punjab Police.
ii. Total absorption of Para Military Forces and

other Police Forces officials will in no way
exceed 0.5% of the total cadre strength of
Constables, Head Constables, Assistant Sub-
Inspectors, Sub-Inspectors and Inspectors of
Police respectively, as provided under the
rules.
iii. The officials so absorbed will be placed

below all the officials in that rank in the cadre
concerned w.e.f. the date of absorption.

iv. They will be absorbed in the pay scales as
are applicable to the Punjab Police officials of
the same rank. However the basic pay they
are getting in their parent department will be
protected.
v. They will be governed by the Punjab Police

Rules, 1934 and other rules as applicable to
the Punjab Police officials w.e.f. the date of
absorption.
vi. The official concerned who opts for

absorption will give in writing that he will not
claim any benefit of seniority under rules
applicable to him in his parent department.
The information register regarding absorption quota will be

maintained by the concerned controlling authority.
The unit concerned of the deputationists (NGOs/ORs of

PMF/other Police Forces) with or more than 2 years of service in
Punjab Police will send their recommendations in exceptional and
deserving cases with cogent reasons for the purpose. These
cases will be scrutinized by a Committee constituted by the
undersigned. The recommendations of the committee will be put
up to the undersigned for final orders.

Punjab.
No. 32168-78/E-5 Dated Chandigarh, 09-11-94
A copy is forwarded in continuation of this office Endst. No. 30606-

16/E-5, dated 24-10-1994 to the following:-
(1) The Director General of Police, Intelligence, Punjab,

Chandigarh.
(2) The Director General of Police, Vigilance Bureau, Punjab,
Chandigarh.
(3) The Inspector General of Police, P.A.P, Jalandhar Cantt.
(4) The Inspector General of Police, Commando, Punjab,
Bahardurgarh (Patiala).

6

Standing Order: Deputations to be decided centrally
STANDING ORDER
NO. 1 OF 2003
It has been observed that various units/subordinate offices have

been issuing orders for deputation of police personnel to various non-police
departments, details of which are not known to this office, leading to
considerable confusion at the time of their promotions / repatriation /
disciplinary proceedings. With a view to streamline the entire process of
transfers on deputation, this standing order is being issued, which shall
govern all such deputations to the Excise and Taxation Department, PSEB,
PUDA, BBMB, Lokpal, Punjab Human Rights Commission, PPHC and other
departments as the case may be. The following guidelines are to be adhered
to:-
1. Hence forth all orders for deputation shall be issued from this
office. Subordinate police offices will not send any employee on
deputation to any department/organization directly and will send
the request of such employees through their Controlling Officer to
CPO for consideration.
2. While forwarding such requests the head of the offices will give
N.O.C. and will be responsible to certify that no
departmental/vigilance enquiry or criminal case is pending against
the individual. In case any of the official is facing enquiry or
criminal case brief facts / present stage be intimated.
3. The Authorities while referring the cases to the C.P.O. shall ensure
that the applicant is above 45 years of age. Young personnel should
be assigned purely police responsibilities so that they acquire
competence in their profession.
4. The term of deputation with the above organizations shall be two

years extendable in exceptional cases by one year.

5. An employee having served once in his service on deputation shall
not ordinarily be deputed again. While referring the case to CPO the
recommending authority must give this certificate before referring
the case to CPO, Character Roll along with his details of previous
deputations, if any, be sent along with the forwarding letter.
6. The direct application of any employee for deputation will be

entertained by CPO till it is forwarded/recommended by one
competent authorities and received through Controlling Officers.
7. In respect of Armed Battalion Employees, the application of only

those individuals will be considered which are received through the
ADGP/PAP.
Sd/-
(M.S.BHULLAR) IPS,
Punjab.
No. 8434-8533/E-5 Dated Chandigarh, the 20.03.2003
A copy of the above is forwarded to the following for information

and necessary action :-
1. All Heads of Police offices in Punjab.

2. Addl. Director General of Police, Vigilance, Punjab Chandigarh.
3. Addl. Director General of Police, Lokpal, Punjab Chandigarh.
4. Addl. Director General of Police, P.S.E.B. Patiala..
5. Addl. Director General of Police, P.H.R.C, Punjab Chandigarh.
6. Addl. Director General of Police, P.P.H.C., Punjab Chandigarh.

Punjab


7

OFFICE OF THE DIRECTOR GENERAL OF POLICE PB., CHANDIGARH
STANDING ORDER
NO. 4/2006
This is in supersession of Standing Orders No. 2/2004, 3/2004 & 4/2005

issued vide this office Endst. Nos. 40025-31/E-5 dated 27.12.04, 40032-
38/E-S dated 27.12.04 & 5677-841/E-II (3) dated 23.8.05 respectively.
It has been decided to issue this Standing Order to further streamline the
process of transfers on deputation, which shall govern deputation to
Municipal Corporations, Amritsar, Ludhiana & Jalandhar, Excise & Taxation
and State Transport Department. The following guidelines are to be adhered
to:-
1. All orders of deputation to above mentioned organizations shall be

issued by this office.
2. All Police officials i.e. from Constable to Inspector posted in District

Police and Armed Bns. having 10 years or more service will be
eligible for deputation to the above said organizations.
3. Subordinate Police offices will send the request of such employees

through their controlling officer to this office for consideration viz.
Police officials from District police through their range DIsG and
Police officials from Armed Bns. through ADGP/Armed Bns. Direct
application of any employee for deputation will not be entertained by
this office till it is forwarded/recommended by the Competent
Authority.
4. While forwarding such request, the head(s) of the office(s) will issue
NOC and will certify that no Departmental / Vigilance enquiry of
Criminal Case is pending against him.
5. The term of deputation shall be two years.

6. As envisaged in Rule 10.28(1) of Pb. CSR Vol-I, Part-I, a police
personnel who has served on deputation should not be deputed again
for a period of 2 years. While referring the case to this office the
recommending authority must give a certificate to this effect.
Character Roll, along with details of his previous deputations, if any,
be sent along with the forwarding letter.
Sd/-
(S.S.Virk, IPS)
Punjab
Dated 17.12.06
No. 340-46/IE-II(3) dated Chandigarh, the: 8/1/2007
A Copy of the above is forwarded to the following for information and

necessary action. The above revised Standing Order will take effect from the
date of issue.
1. Addl. Director General of Police, Armed Bns. Jalandhar Cantt.

Sd/-

Punjab



SECTION E
EXEMPTIONS FROM
COURSES


8
From
Punjab
To
All Heads of Police Offices in the state
Memorandum No. 22136-245/E-6
Dated Chandigarh, the 31.8.1998
SUBJECT: GUIDELINES FOR THE GRANT OF PROMOTION LIST C-II

(EXEMPTEE)

In C.W.P. No. 13788/1997, the Hon'ble Punjab and Haryana High Court
has laid down some important guidelines regarding promotion of Head Constables
from the rank of Constables from List C-I and List C-II. Briefly these guidelines are
as under:-
(i) Constables on List C-II up-to 10% (and no more) of the cadre strength of
Head Constables can be promoted at any given time.
(ii) That the Constables on List C-II to the aforesaid extent have to be promoted
strictly in accordance with the dates they are brought on List C-II.
(iii) There would be no bar for a person on List C-I who happens to be a sportsman
to be brought on List-C-II, of course, subject to the approval of the D.I.G. but
his date on list C-II will be the date on which he is brought on the said list and
may be promoted as a Head Constable in accordance with the date he is
brought on List C-II.
(iv) There is no special quota of 5% for sportsmen in List C-II. Rule 13.8(2)
envisages filling of 10% posts of the cadre of Head Constables from amongst
Constables who might excel in various fields which would include sports.

2. The directions contained in the aforesaid judgment further lay down that
while carrying out the exercise in accordance with the decision of the Hon'ble High
Court the Head Constables from List C-II should not be more than 10% of the total
cadre strength of the Head Constables and those Head Constables who are within
10% quota from C-II and had further been promoted to a higher rank of
officiating or ad-hoc basis would hold lien on the post of Head Constable. The
Hon'ble High Court has further observed that a person who is working as adhoc ASI
has no right of claim to the post, being ad-hoc, and that he can be reverted as Head
Constable.
The aforesaid judgment of the Punjab & Haryana High Court has already been circulated
to you vide this office Endst. No. 4684-4783/LA-5, dated 22.6.1998 for meticulous
compliance. It is again emphasized that this judgment should be strictly complied with in
letter and spirit.
Sd/-
No. 22246-255/E-6 dated Chandigarh, the 31.8.1998
A copy of the above is forwarded to the following for information and necessary action :-
(1) The Superintendent, Litigation, CPO, Punjab Chandigarh.
(2) All Assistants of Establishment Branch, CPO, Punjab
Sd/-


9
HIGH COURT ORDER
IMMEDIATE
From
Punjab.
To
All Heads of Police Offices in the state
SUBJECT : GUIDELINES FOR THE GRANT OF PROMOTION LIST C-II (EXEMPTEES)

C.W.P.NO. 1752 OF 1999 – ADHOC ASI JASPAL SINGH NO. 1210/R VERSUS
PUNJAB STATE.

Please refer to this office Memo. No. 22136-245/E-6, dated 31/8/1998, on the
subject noted above.
On the basis of norms laid down by Hon'ble High Court of Punjab & Haryana in
C.W.P. No. 13788 of 1997-(decided on 21/4/1998) you were requested that the
directions contained in judgment dated 21/4/1998 be strictly complied with in letter
and spirit. You are again requested to ensure strict compliance of judgment dated
21/4/1998 passed by Hon'ble High Court of Punjab and Haryana in C.W.P. No.
13788 of 1997 - S.I. Swaran Singh V/S Punjab State. However, those Police
officials who are to be reverted to the rank of Constable C-II being excess in C-II
quota, be granted O.R.P. postings of the rank from which their adhoc promotions
have been withdrawn. The compliance report may be sent to this office within 15
days. A copy of order dated 26/2/1999 passed by Hon'ble High Court of Punjab and
Haryana in C.W.P. 1755/99 is also enclosed for your guidance.

Sd/-
Encl : As above

C.W.P. No. 1755 of 1999
Mr. Amarjit Singh, Advocate for the Petitioner.

Mr. G.S. Cheema, Sr. DAG (Ph.) for Resp. State.
In a connected matter viz. CWP No. 1752 of 1999, an affidavit of Shri Hardish
Singh Randhawa, IPS, Assistant Inspector General of Police (Personnel), Punjab,
Chandigarh, dated February 26, 1999, has been filed today in court, which is as
under :-
1. That the above C.W.P. is fixed for hearing on 26.2.1999 in this Hon'ble High
Court.
2. That the names of petitioners were approved for production list C-II exemptee
and they were granted ad-hoc promotions to the rank of Head Constable and
A.S.Is etc. due to their good anti-terrorist work or good performance in the
field of sports. But they were reverted to the rank constable C-II in accordance
with the norms laid down by this Hon'ble High Court in the judgement dated
21.4.1998 in C.W.P. No. 13788 of 1977 - S.I. Swaran Singh No. 1955/PTL
V/S Punjab State.
3. That the reversion order of the petitioners would be withdrawn and their ad-
hoc promotions to the rank of Head Constable and Higher ranks will be
converted into O.R.P. postings so that they may not affect the promotions of
constables of List C-I.
It is, therefore, respectfully prayed that C.W.P.s filed by the petitioners

may kindly be disposed of as in fructuous.
Learned counsel for the official-respondents States that the aforesaid affidavit
be read in this case as well.
In view of what has been stated by the learned counsel for the official -
respondents, according to us, the writ petition has been rendered infructuous and the
same is disposed of as such.
Sd/- Sd/-
(R.S. Mongia) (S.S. Sudhalkar)
Judge Judge
Dated : 26 February, 1999

10
From

Punjab, Chandigarh (Training Branch).
To
Memorandum No. 7100-7200/Trg-3
Memo: Refer on the subject cited above.

SUBJECT: REGARDING EXEMPTION FROM LOWER/INTERMEDIATE/
UPPER SCHOOL COURSES GUIDELINES THEREOF

This issues in suppression of earlier guidelines on the subject cited above issued
vide No. 1997-2077/Trg-3, dated 9.4.2002 and No. 31783-882/E-6, dated
11.10.2002.
Henceforth, the following procedure and guidelines will be followed for grant of
exemption from promotion (lower/intermediate/upper) school courses.
(i) Training branch C.P.O. will act as nodal agency to process cases of
exemption from (lower/intermediate/upper) promotion school courses.
No other branch will process such cases. Final orders in such cases,
will be issued by Training Branch. C.P.O. after approval of competent
authority.
(ii) All officials who figure in the eligibility-list for promotional-school

courses, shall report to PPA Phillaur, at the first instance.


(iii) In case of proposed exemption from promotional courses on medical
grounds exemption may be accorded only from out-door subjects, after
proper examination of the case.
It is reiterated that exemption from attending the promotion school courses may be
rarely given i.e. only in exceptional cases necessitating such exemption in
public/departmental interest or physical inability. In all such cases of exemption, the
concerned official should have a consistently very-good record. Award of major
punishment shall debar the employee from benefit of exemption from
attending/qualifying the promotion courses.
For the purpose of submitting any proposal for exemption from promotional school
course. The District SP/Comdt. of Battalion will route such references through
office of their Range/administrative D.Is.G, if the case confirms to the above-said
guidelines under para 4 above. The concerned D.I.G will further submit such
proposal's to the office of DGP/Punjab (Trg. Branch).
This issues under approval of the Director General of Police, Punjab.
Sd/-



SECTION F

STANDING ORDERS
OF
INTELLIGENCE
CADRE


11
RECRUITMENT OF ASSISTANT INTELLIGENCE OFFICERS (IN THE RANK OF
ASI) IN INTELLIGENCE WING OF PUNJAB POLICE
STANDING ORDER NO. ..... OF 2009

Aims and objects
1. This Standing order lays down the criteria and procedure for direct recruitment of
Assistant Intelligence Officer (AIOs), male as well as female, in the rank of
Assistant Sub-Inspector of Police, in intelligence wing of Punjab Police in an
objective, fair and transparent manner.
State Level Recruitment Board and Sub-Boards
2. The recruitment of AIOs (male/female) shall be carried out by a State Level

Recruitment Board (hereinafter referred to as ‘The Board’) to be constituted by the
DGP Punjab on the recommendation of Head of Intelligence Wing. There shall be
one Board for recruitment of male and female candidates.
3. The Chairperson of the Board shall be an officer of the rank of Inspector General of
Police. He/She shall be assisted by at least three members of the rank DIG/SSP or
equivalent. At least one of the members of the Board must be belonging to SC/ST
category and at least one member should be woman. The Board shal have adequate
representation of Intelligence Wing.
4. The Chairperson of the Board shall be competent to decide upon the number of
Sub-Boards to be constituted for facilitating the recruitment Phases I & II (if felt
necessary), provided each Sub-Board will be headed by a member of the Board.
5. Adequate number of Gazetted Officers will be provided by the DGP on request of
the Chairperson of the Board for smooth conduct of all phases of recruitment
process. The non-Gazetted staff can be deputed by the Chairman of Board at his
level.
Venue of The Board
6. The Physical Measurements and Physical Efficiency TEst (PET) shall be conducted
by the Board/Sub-Board at such centres as may be decided by the Board.
7. The written examination shall be administered centrally at as many examination
centres simultaneously as decided by the Board.
8. The interview shall be held by the Board at any one location to be decided by the
Board.

Eligibility Conditions
9. Educational Qualification - The minimum educational qualification for recruitment

as AIO would be Graduation or its equivalent, with Punjabi as one of the elective
subjects passed at the level of matriculation from a recognized Education
Board/University.
10. Age
a) The minimum and maximum age limit will be 21 and 25 years respectively as
on 1st of the month in which the posts are advertised. Relaxations in upper
age limit in the case of Scheduled Castes/ Scheduled Tribes and Backward
Classes shall be as prescribed by the State Government.
b) Ex-servicemen shall be given relaxation in the upper age limit by 3 years plus
the number of years of service rendered in the Defence Forces. However, the
period between discharge from defence services and re-reployment should not
exceed 24 months (2 years).
Physical Standard
11. For male candidates

Minimum Height 5 feet 7 inches
Minimum chest measurement without expansion 33"
Minimum chest measurement with expansion 34-1/2"
For female candidates
Minimum Height 5 Feet 3 Inches
Medical Standard
12. (a) Vision : Minimum distant vision should be 6/6 for the individual eye with or
without correction.
(b) Must pass high grade colour vision test. Must not have knock knees, flat foot
or squint eyes. Must not have any defect or deformity, which is likely to
interfere with the efficient performance of the duties.

Selection Process
13. The selection process will be conducted in following four phases :-
Phase-I Physical measurements
(a) Only those candidates whose forms are found in order during scrutiny and
who satisfy the eligibility conditions (Para 9 & 10) would be eligible to appear
in this phase. The male candidates will undergo height and chest
measurements and female candidates for height measurement only.
(b) The physical measurement phase would be of qualifying nature and each
candidate would be categorized as qualified/not qualified for Phase II on the
basis of meeting the prescribed minimum standards (Para 11).
Phase-II Physical Efficiency Test (PET)
(a) Only those candidates who qualify the Physical Measurements will be eligible
to appear in Physical Efficiency Test.
(b) For male candidates (except ex-servicemen above 35 years)

One mile (1600 metre) race to be completed in 7 minutes (only one
chance)
Long jump 3.80 Metre (3 chances)
Highjump 1.15 Metre (3 chances)
(c) For female candidates (except ex-servicemen above 35 years)

800 m run to be completed in 4 minutes 30 seconds
(only one chance)
Long jump 3.25 Metre (3 chances)
Highjump 1 Metre (3 chances)
d) For ex-servicemen (35 years and above)

1400 Metre Run/Walk to be completed in 12 minutes (only one
chance)
10 Sit-ups No time limit

e) For ex-servicewomen (35 years and above)
800 Metre Run/Walk to be completed in 8 minutes (only one
chance)
NOTE: A candidate must qualify all the events for his/her category. Failure to
qualify in any one of the PET events prescribed for his/her category will disqualify
the candidate for the next stage (Phase III). This phase will also be qualifying in
nature and each candidate would be categorized as qualified/not qualified for the
next stage i.e. Phase III.
Phase-III Written Test
a) Only those candidates who qualify the Physical efficiency Test will be eligible
to appear in the written test.
b) The written test shall comprise to 100 marks with questions on general
awareness, numerical aptitude, test of reasoning, etc.
c) Minimum pass marks in written examination will be 45% for the candidates
from Scheduled Castes/Scheduled Tribes category and backward classes and
50% for the remaining categories.
Phase IV - Interview
a) Interview would carry 15 marks. The candidate would be assessed for his
personal bearing, response, orientation, technical skills and general level of
intelligence etc.
b) The number of candidates to be called for the interview shall not be more than
three times the number of posts advertised for each category/sub-category.
Merit List
14. The final merit list of the candidates will be drawn category/sub category wise on
the basis of the/total marks obtained in written test and interview. The Board shall
finalize the list of selected candidates to be recommended for recruitment after
following the roster as per the Government instructions regarding reservation for
different categories except sportspersons.
15. The Board will also prepare a waiting list of 10% candidates from each category
(minimum one candidate of each category). The waiting list shall be valid for
maximum period of one year from the date of declaration of final result.

16. The Govt. instructions reg. reservations for Scheduled Castes, Scheduled Tribes,
Backward Classes, Ex-Servicemen, Wards of Freedom fighters shall be strictly
adhered to by the Board.
17. As per the State Govt. letter No. 1(211)94-2HI/10176 dated 11.06.1996, 2% of the
total vacancies shall be filled out of ‘Wards of Police Personnel’ against the quota
meant for handicapped persons. If these instructions are modified in future, the
latest Govt. instructions in the matter would be followed.
NOTE: A separate Board shall be constituted to select candidates for recruitment

against posts reserved for sportspersons.
REDRESSAL OF GRIEVANCES
18. For redressing any grievance pertaining to physical measurements and physical
efficiency test, the candidate may approach the Chairperson of the
Board/Chairperson of Sub-Board who will take decision on the spot.
19. For redressing any grievance pertaining to conduct of written test, the candidate
may approach the Chairperson/Member of the Board, who will take decision on the
spot.
20. For redressing any grievance pertaining to conduct of the interview, the candidate
may approach the Chairperson of the Board, who will take decision on the spot.

Punjab


12
RECRUITMENT OF INTELLIGENCE ASSISTANTS IN THE RANK OF
CONSTABLES IN THE INTELLIGENCE WING OF PUNJAB POLICE
STANDING ORDER NO. 1 OF 2009
Recruitment of intelligence assistants in the rank of constable in the

Intelligence wing of Punjab Police shall be made through a State Level Police
recruitment Board constituted by the Director General of Police, Punjab on the
recommendations of Additional Director General of Police, Intelligence, Punjab,
Chandigarh, in a transparent manner. The procedure to be followed for recruitment
of intelligence assistant (male/female) in the Intelligence wing of the Punjab Police
is laid down below:-
1. Constitution of the state level police recruitment board

The State Level Police Recruitment Board for recruitment of intelligence
assistant (male/female) in the Intelligence wing (herein after referred to as the
Board) shall be headed by an officer in the rank of Deputy Inspector General of
Police from the Intelligence wing who shall be assisted by atleast two members of
the Board who shall be of the rank of SSP or equivalent. at least one member of the
Board must belong to the SC/ST category. There could be two Boards constituted
separately for recruitment of male and female intelligence assistant.
2. Venue of the Board

The Physical Measurement and Physical Efficiency Tests (PET) shall be
conducted at such centres as may be decided by the Board. The written examination
shall be administered centrally or as decided by the Board. The interview shall be
held by the Board at any one location to be decided by the Board.
3. Eligibility Criterion
i) Educational Qualification
The minimum educational qualification for recruitment as intelligence
assistant would be graduation with Punjabi as one of the elective
subjects of the level of matriculation from a recognized Education
Board/University. However, in case of Ex-servicemen, the minimum
educational qualifications will be 10+2, as Ex-servicemen during their
service pass professional courses and acquire sufficient knowledge.
ii) Age
The minimum age limit will be 18 years and maximum will be 25 years.
The cut off date shall be determined by the Board. Relaxations in upper
age limit in the case of Schedule Castes/Schedule Tribes and Backward
Classes, shall be as prescribed by the State Government.

Ex-Servicemen shall be given relaxation in the upper age limit by 3 years plus the
number of years of service rendered in the defence forces. However, the period between
discharge from Defence services and re-employment should not exceed 24 months (2
years)
iii) Physical Standards

For males
Minimum height - 5'7"

Chest measurement
Minimum with out expansion - 33"
Minimum with expansion - 34½"
For females
Minimum height - 5'3"
iv) Medical Standards
(a) Vision: minimum distant vision should be 6/6 for the individual eye
without correction (i.e. without wearing of glasses)
(b) The candidates have to pass high-grade colour vision test and should not have
knowk-knees, flat foot or squint eyes. They should not have any defect or
deformity likely to interfere with the efficient performance of the duties.
4. Selection Process
The selection process will be conducted in four phases.
i) Phase -I Physical measurement
Eligible male candidates will be screened for height and chest measurements and eligible
female candidates for height measurement. In case of all candidates height shall be
measured first. Chest measurement would be done only for those male candidates who
are of or above the prescribed height. Only those candidates who meet the prescribed
standards of Physical Measurements will be eligible for the Physical Efficiency Tests
(PET).
ii) Phase -II-Phase -I Physical measurement

The candidates meeting the minimum physical standards will
be eligible to participate in the Physical Efficiency Test which
shall be of qualifying nature and shall comprise of the following events:

For male (except ex-servicemen)
(a) One-mile (1600 meter) race to be completed in 6 minutes 45 seconds (only one
chance)
(b) Long jump - 11 feet (3 chances)
(c) High jump - 3 feet 6 inches (3 chances)
For ex-servicemen
(a) 1400 meter race to be completed in 12 minutes (only one chance)

(b) Minimum 10 sit -ups
Ex-servicemen will be exempted from long-jump and high-jump.
For female
(a) 800 meters run to be completed in 4.5 minutes (only one chance)
(b) Long jump - 9 feet (3 chances)
(c) High jump - 3 feet (3 chances)
Note :A candidate must qualify all the above events. Failure to qualify in any
one of the above events of PETs will disqualify the candidate.
iii) Phase -III- Written Test

Only those candidates who qualify the Physical Efficiency Test will be
eligible to appear in a written test:-
(a) The written test will comprise of one paper of 100 marks with
questions on general knowledge, numerical aptitude, basic
knowledge of information technology (IT), knowledge of
photography, geographical knowledge of Punjab and neighboring
states, countries of Indian subcontinent with a view of
terrorism/cross border crimes, test of reasoning etc. The paper can
be answered in Punjabi or English.
(b) Minimum pass marks in written examination will be 45% for the
candidates from Scheduled Castes/Scheduled Tribes category and
backward classes and 50% for all remaining categories.

iv) Phases -IV-Interview
(a) Interview would carry 15 marks. The candidate would be assessed

for his personal bearing, response, orientation, technical skills and
general level of intelligence, hands-on computer knowledge,
photography & basic communications skills.
(b) The number of candidates to be called for the interview shall not be
more than three times the number of posts advertised.
(c) The Board will decide cut off marks for the candidates to be called
for the interview.
v) Merit list
The merit of the candidates will be drawn category-wise on the basis of

the total marks obtained by the candidate in written test and interview.
The Board shall finalize the list of selected candidates to be
recommended for recruitment after following the roster as per the
Government instructions regarding reservation of different categories
except sports persons.
The Board will also prepare a waiting list of 10% candidates from each
category (minimum one candidate of each category). The waiting list
will be valid for a period of one year unless prescribed otherwise by
Government instructions.
The Govt. instructions reg. reservations for Schedules Casts, Scheduled

Tribes, Backward Classes, Ex-Servicemen, wards of freedom fighters
shall be strictly adhered to by Board.
As per the State Govt. letter No. 1(211) 94-2HI/10176 date 11.6.1996,
2% of the total vacancies shall be filled out of 'Wards of Police
Personnel' against the quota meant for handicapped persons.
Note : Recruitment against 3% posts reserved for sportspersons would be done

by a separate Board to be constituted by the DGP.

5. Redressal of Grievance
For any grievance pertaining to physical measurements, physical efficiency

test and written test the candidate may approach the Chairperson of the
Recruitment Board who will take decision on the spot.
Sd/-


13
From
Punjab (Estt-II, Br. CPO)
To
Intelligence, Punjab, Chandigarh
Memo No. 5055/EII(4) dated Chd., the 10.06.09
SUBJECT: STANDING ORDER NO. 1 / 2009 FOR DEPUTATION OF ORs AND NGOs
IN INTELLIGENCE WING.
Enclosed please find herewith Standing Order No. 1/2009 regarding deputation of
ORs and NGOs in Intelligence Wing, duly approved and signed by W/DGP,
Punjab, for taking further necessary action at your end.
Punjab
No. 9904-600/EDSB-2(1) dated Chd., the 15.06.09

A copy along with photocopy of standing order No. 1/2009 is forwarded to the
following for information and necessary :-
1. ADGP/Int. Pb. Chd. (for kind information)

2. IGP/Anti Narcotics Task Force, Patiala.
3. DIG/Int-I & II, Pb. Chd.
4. DIG/CI Pb. Chd.
5. All AIGs posted at CID/Hqrs. Pb. Chd.
6. All AIG Zonal CID in Punjab
7. AIG/CID/ASR in Punjab.
8. AIG/CI/ASR, PTL & JAL
9. AIG/CID/U/Pb. Chd.
10. AIG/CID/U/Pb. New Delhi
11. SP/AS/ASR
12. All DSP, CID & CI in Punjab
13. DSP/Hqrs. Int. Pb. Chd.
14. All Dealing Hand posted in E/Br. Int. Punjab Chd.
15. CRC-1 & 2, Int. Pb. Chd.
for Addl. Director General of Police,

Intelligence, Punjab, Chandigarh

13
STANDING ORDER NO. 1 /2009

FOR DEPUTATION OF Ors & NGOs IN INTELLIGENCE WING

Aims and objects
1. This Standing order aims at laying down an objective, transparent and comprehensive
policy to deal with deputation cases in the Intelligence Wing from other wings of Punjab
Police. It caters for both the phases‐pre‐separate cadre and post‐separate cadre.

General

2. The police officials in the rank of Constable to Sub‐Inspector from other wings of Punjab
Police are presently taken on deputation to Intelligence Wing as per provisions of PPR
21.25 of Punjab Police Rules, 1934. There is no standing order to regulate the deputations
into Intelligence Wing and the deputation cases are so far being dealt in accordance with
an internal policy of Intelligence Wing.

3. A separate cadre for Intelligence wing has been created under section 4(B) of Punjab
Police Act 2007. It has been proposed to have separate cadre of intelligence wing from the
rank of constable to Inspector. The rules for separate cadre are under submission for
approval by competent authority.

4. The non‐Gazetted ranks in the Intelligence wing have recently been given new
nomenclature by the Department of Home Affairs, Govt. of Punjab vide Order No.
1/43/09‐2H(1)/597 dated, dated 20.02.09 as follows :‐
Old nomenclature New nomenclature
Constable Intelligence Assistant
Head Constable Senior Intelligence Assistant
Assistant Sub‐Inspector Assistant Intelligence Officer
Sub‐Inspector Intelligence Officer
Inspector Senior Intelligence Officer
5. The Constables/Head Constables and their equivalent ranks in Intelligence Wing have
been referred to as Other Ranks (ORs) and Assistant Sub‐Inspectors/Sub‐Inspectors and
their equivalent ranks in Intelligence Wing as Non‐Gazetted Officers (NGOs) in this order.

6. Henceforth the officials from other wings will be taken on deputation into intelligence
wing in equivalent ranks ‐ Constable as Intelligence Assistant, Head Constable as Senior
Intelligence Assistant, ASI as Assistant Intelligence Officer, SI as Intelligence Officer and
Inspector as Senior Intelligence Officer. The Inspectors will be taken on deputation as
Senior Intelligence Officer only after the rules for separate cadre of Intelligence wing come
into force.

Induction on Deputation

7. Initial deputation:

a) The officials from other wings of Punjab Police will be taken on deputation to
Intelligence wing for initial period of 3 years. For the purposes of streamlining the
deputation management, the three years period will end on 30th June or 31st
December coinciding or immediately preceeding the expiry of three year period i.e.
the 30th June/31st December which will fall immediately before or on the date of
expiry of 3 years period. For example, three deputations starting on 01‐01‐2010, 30‐
09‐2010 and 31‐12‐2011 will end on 31‐12‐2012, 30‐06‐2013 and 31‐12‐2014
respectively.

b) Each case for deputation will be scrutinized by a three‐member 'Deputation
Committee' following procedure laid down in this order and recommendation will be
submitted for final decision by the Head of Intelligence wing.

8. Constitution of Deputation Committees ‐ There will be separate committees for
examining deputation cases of ORs and NGOs as follows :‐
Deputation Committee for ORs
(Intelligence Assistant and Senior Intelligence Assistants)
a) DIG/Intelligence (In‐charge Esstt.) (Chairman)
b) AIG/HQ/Intelligence (Member)
c) One AIG from Intelligence wing (Member)
Deputation Committee for NGOs
(Assistant Intelligence Officers, Intelligence Officer and Senior Intelligence Officers)
a) IGP Intelligence (Chairman)
b) DIG/Intelligence (Esstt.) (Member)
c) One DIG/AIG from Intelligence wing (Member)

The Deputation Committees will be constituted by the Head of Intelligence wing.


9. Eligibility conditions

a) Any police official who has completed 3 years of service in Police department is
eligible for consideration for deputation. The three years service would be
calculated by excluding the period spent outside the police department on
deputation. This condition can be relaxed in exceptional cases by the Head of
Intelligence wing by passing a speaking order.

b) The following category of officials will not be eligible for deputation :‐
* Who has been awarded major penalty in departmental action in last three
years.
* Against whom charges have been framed in a court of law in a criminal case.
* Who has been convicted in a court of law
* Who has at least one ACR adverse in last three years
* Who is under arrest in judicial/police custody
* Who is under suspension
* Any official against whom vigilance inquiry of serious nature/criminal cases of
serious nature/departmental enquiry of serious nature are pending will also
not be eligible for deputation. Whether any pending vigilance
enquiry/criminal case/departmental enquiry is of serious nature to make an
official ineligible for deputation would be decided by the Head of Intelligence
Wing.
c) A police official will be eligible for deputation at equivalent rank in Intelligence
wing. The relevant rank in parent unit for equivalence would be substantive rank
and not Local/ORP/Personal or any other rank.
d) After returning to parent organization from the last deputation, the official has
completed cooling‐off period of two years for becoming eligible for subsequent
deputation.

10. Selection criteria
The Deputation Committee shall follow the following criteria while assessing suitability of
candidates for deputation :‐
a) Written test for checking knowledge of police working, general intelligence level,
general awareness and aptitude for intelligence work (70 marks) ‐ Appropriate
difficulty level for different ranks.

b) Scrutiny of service record ‐ 15 marks


Rank Description Marks Remarks

All ranks except ACR record of last 3 years 4
Outstanding -4
Intelligence (if total service for which
Assistant ACR is to be written is Very good - 3
less than three years, the Good - 2
ACR record for that
Average-1
period would be
examined.
All ranks except Commendation 11 Commendation

Intelligence certificates Higher Certificates-4
Assistant educational qualification, HigherEducational
special Qualification - 4
qualification/Experience (Post Graduate or
etc.
equivalent-2,
Graduate or equivalent-1)
Other aspects-3
11 Commendation
Intelligence Commendation
Certificates-8
Assistant certificates, Higher HigherEducational
educational qualification, Qualification -4
special (Post Graduate or
qualification/Experience equivalent-4,
etc. Graduate -3
Intermediate or
equivalent -2)
Other aspects-3

While awarding marks against commendation certificates, each CC‐I, CC‐II, CC‐III will
be given weightage of 2, 1 and ¾ marks respectively subject to maximum limit
prescribed for different ranks.

c) Interview (15 marks) ‐ to ascertain suitability for Intelligence Wing.

The detailed syllabus for written test will be approved by the Head of Intelligence Wing
and it may be revised from time to time.

11. The suitable candidates will be taken on deputation against existing vacancies in different
ranks on quarterly basis every year in the months of January, April, July and October.

12. Upto 10% of vacancies to be filled by deputation in each rank every year can be filled by
Head of Intelligence Wing from eligible candidates having exceptional merit/suitability for
intelligence wing (including drivers etc.) by passing a speaking order. The competent
authority may not follow the procedure laid down in para 10 in such cases, being this
clause exception to para 10.
13. All orders for deputation/extension/repatriation will be approved by Head of Intelligence
wing and copy of orders issued by Intelligence wing will be sent to the all concerned
including the CPO and parent organization of the official concerned.

Extension of deputation period/Repatriation

14. The deputation period will be extendable by three years at a time and there will be no
upper limit on number of extensions that can be granted in suitable cases. For the
purposes of steaming the deputation managements, the three years period will end on
30th June/31st December which will fall immediately before or on the date of expiry of 3
years period.

15. A decision will be taken about extension or repatriation of all the officials on the basis of
‘work’ and ‘conduct’ well in time before the expiry of deputation period and specific
order will be passed before the date of expiry of deputation period already approved. The
Deputation Committees for ORs and NGOs (mentioned in para 8) would examine these
cases and submit recommendations for extension of deduction period/repatriation to
parent unit for final decision by the Head or Intelligence wing.

16. Any official on deputation can also make a request for repatriation to his/her parent unit
after expiry of deputation period already approved. Such request should be made in
writing at least 3 months prior to the date of expiry of deputation period already
approved. The decision of the Head of Intelligence Wing on such request shall be final.

17. A mandatory meeting of the Deputation Committee concerned (mentioned in para 8) will
be held at least 1 month prior to the date of completion of deputation period already
approved to make recommendations for extension of deputation period or repatriation to
parent unit. The final decision for extension/repatriation will be taken by the Head of
Intelligence Wing at least 15 days prior to the date of expiry of deputation period already
approved.

18. Special review ‐ Any special review of work and conduct of all or any official(s) on
deputation can be ordered by the Head of Intelligence Wing at any point of time on
administrative ground(s) or any other reason(s).

19. Notwithstanding anything to the contrary stated elsewhere in this order, the Head of
Intelligence Wing will be competent to repatriate any official at any point of time passing
a speaking order. The competent authority may not follow the procedure laid down in
paras 14 and 16 in such cases being this clause exception to paras 14 and 16.

20. Review of existing deputation ‐ The cases of all the officials on deputation as on the date
of issue of this order shall be reviewed within one year from the date of issue of this order
and specific order shall be passed by the Head of Intelligence Wing on the
recommendations of Committee concerned for each official either extending the period of
deputation or repatriation to parent unit.

21. After the separate cadre of Intelligence Wing comes into force, a portion of total posts
would be ear‐marked for Intelligence wing personnel. If sufficient number of Intelligence
wing personnel are not available at any point of time in any rank, the posts against
Intelligence Wing quota can temporarily be filled from deputationists but not vice‐versa.
However, efforts would be made to fill up these posts by Intelligence wing personnel at
the earliest.
Sd/‐
Punjab, Chandigarh
Dated:


14
OFFICE OF THE DIRECTOR GENERAL OF POLICE
PUNJAB, CHANDIGARH
Subject: Constituting a 'Corps of Detectives' in Commissionerates.
The nature of crime has changed a lot and increases in duties

of the Police-Officers does not leave sufficient time to continue the
investigation without any interruption. During the investigation,
particularly in heinous, sensational and complex cases, it is very
essential to collect the evidence before it gets destroyed and arrest the
accused without loss of time. The investigation done by I.O.s with such
limitations and without systematic approach leads to undetected
crimes and acquittal. Therefore, it has been decided to constitute
'Corps of Detectives' in the three Police Commissionerates of the
State.
Objective:
By constituting a 'Corps of Detectives' in the three Police

Commissionerates of Ludhiana, Amritsar and Jalandhar, the aim is to
ensure that investigation of cases be carried out in a more efficient
way and in a time bound manner.
Manpower & Set-up:
In every Commissionerate, the number of Police Personnel in this

'Corps of Detectives' shall be -
3-4 Inspectors
10-12 NGOs
25-30 ORs
In this 'Corps of Detective' the Police Personnel will be designated by

rank as :
Inspector to be called Detective Inspector.

SIs to be called Senior Detective Officers.
ASIs to be called Assistant Detective Officers.
ORs will be called as Detective Assistants.
The above said 'Corps of Detectives' will be further divided into 3-4
Special Investigation Units (SIUs) and each unit shall be headed by an
Inspector/SI rank Officer. These SIUs shall work under the direct
supervision of Addl. DCP Crime. The organizational chart of the Corps
of Detectives' will be as under:-
Addl. DCP
Crime
ACP Crime Forensic ACP SPL.

Team Branch
Corps of Detectives
SIU SIU SIU SIU
Monitoring:
Upon receipt of the information of any heinous crime, it will be the

duty of the PCR and the SHO to inform the 'Corps of Detectives'
through Control Room. One of the SIU will then visit the scene of
crime along with staff of concerned Police Station. SIU will prepare a
brief note of crime scene, evidence available, modus operandi of
criminals and other important observations which may be useful in
detecting the crime. Such visit of SIU will be immense help in future
when the investigation is entrusted to the 'Corps of Detectives'.

Commissioner of Police and DCP will be empowered to transfer the
investigation of such cases from the police station to 'Corps of
Detectives' as they deem fit. 'Corps of Detectives' while carrying out
investigation will be authorized to use all powers under Cr.PC and
other legal statues.
Since the 'Corps of Detectives' will be a dedicated team for carrying

out Special Investigations, therefore, it will not be put to any Law &
Order duty and should not be transferred out of the corps minimum of
two years tenure. The members of various SIUs shall perform duty in
civil dress but will carry proper identification while on duty.
Involvement of Intelligence Branch:
It is also important to have representation from Special Branch to have

discrete inputs regarding crimes committed. ACP special branch shall
be duty bound to provide all necessary inputs to the Corps working
under the supervision of Additional CP (Crime).
Forensics:
In each Commissionerates, there is a Forensic Mobile Team. It will

work under the direct supervision of Addl. DCP Crime and will assist as
and when required. The capabilities of Forensic Mobile Team will be
updated from time to time.
In view of the above, such 'Corps of Detectives' is hereby ordered to be

immediately constituted in all the three Commissionerates i.e. Amritsar,
Jalandhar and Ludhiana.
(P.S. Gill, IPS)

Punjab, Chandigarh.



SECTION G

.

LOCAL
RANK


15
From
Punjab, Chandigarh.
To
2. All Heads of Branches in CPO Punjab
Memo No. 5642‐5751 E‐III(1) Dated 25.5.2009

SUBJECT: GRANT OF LOCAL RANK THREE MONTHS
BEFORE RETIREMENT

Please refer to this office memo No. 10746‐850/E‐3(1) dated 26‐9‐2008, on

2. At present recommendations for grant of Local Rank 3 months before
retirement are being initiated by the Unit Head as per laid down procedure,
through their respective IGs/Addl. DGsP and are decided by this office. It has
been observed that this long process entails delay depriving the beneficiary
of enjoying higher rank for few months before retirement.

3. Therefore, it has been decided that henceforth all the concerned DIGs are
authorized to grant Local Rank from the rank of Constable to SI before
retirement on superannuation/voluntary retirement on the following
conditions:‐
(a) The service record of the official should be good and his integrity should
not be doubtful during last eight years.
(b) No departmental enquiry/criminal case and vigilance enquiry is pending
against him.
(c) Police Personnel who are already holding local rank/adhoc/rank/ORP
should not given such rank.
(d) Head Constables (PR) whose substantive rank is that of Constable shall
not be eligible for such rank of ASI.
(e) Such rank can also be granted to officials proceeding on voluntary
retirement provided they have put in at least 20 years of service.
(f) The official shall exercise the command and be vested with the powers
of an enrolled Police Officer holding that rank.

(g) The official shall not be entitled to get any extra pay and allowances for
holding such rank.
(h) The official shall not be entitled for seniority over enrolled Police
Officer by virtue of having held such rank.

4. It is intimated here that such officers on account of honorary rank, may not
be posted as SHO, if not already posted.

5. It is also mentioned here that in all other cases, local rank will continue to be
given by the competent authority (DGP, Punjab).

AIG/Pers‐II
for Director General of Police.
Punjab



SECTION H

OWN RANK PAY
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
O.R.P. POSTINGS

16
From

Punjab
To
All Heads of Police Offices,
in Punjab
Memorandum No. 1814-1913
Dated, Chandigarh, the 17.1.1995

SUBJECT: STANDING ORDER REGARDING GRANT OF NEXT HIGHER RANK (ORP) TO NGOs AND
ORs

Enclosed kindly find a copy of Standing Order, regarding grant of next higher rank
(ORP) to NGOs and Ors from the rank of constable to Sub-Inspector before their
superannuation, for meticulous compliance.
Sd/-
Date: 5.7.20062006

16 16

STANDING ORDER

The objective of this Standing Order is to recognise the services of Police personnel
in the rank of Constable to Sub-Inspector who have served the department for more
than 33 years with a clean record (i.e. not awarded any major punishment), but have
not been given any promotion in the last 5 years prior to the date of their
superannuation.
2. It has therefore been decided that Constables, Head Constables, A.S.Is. and Sub-
Inspectors who fall in the above category be permitted to wear the badges of next
higher rank (O.R.P.). They will, however, not get any monetary benefit of this rank.
This O.R.P. rank be given in the last year of their service career.
COMPETENCE:
3. Distt. SSsP, D.I.G., Rly./Commandants, P.A.P./ I.R.B. Commando Bns competent

to confer this O.R.P. rank to constables with Range DIsG/I.G./PAP, I.G./I.R.B., I.G.
Commando & I.G./Computerisation shall be competent to confer O.R.P. next higher
rank to Head Constables and A.S.Is. Range D.Is.G. and Incharge of other Units
would refer the cases of Sub-Inspectors for O.R.P. rank of Inspector to the
Headquarters for passing such orders. The official concerned should not have
awarded any major punishment or consistent minor punishments or otherwise
comes to adverse notice in his entire service. It may also be ensured that prior to the
conferring of O.R.P. rank, the officer concerned should not have been adversely
commented upon, nor any day departmental or criminal case pending.
CASES OF DEPUTATIONISTS:
4. Cases of deputationists will be referred by the borrowing department to their parent

department for consideration.
5. The process of conferring O.R.P. rank shall be initiated one year prior to the
superannuation of an officer. The service record of the official shall be minutely
examined by the competent authority and no official having adverse or
unsatisfactory record viz. adverse report, major punishment, consistent
warning/censures, pending departmental enquiry/criminal case or other
objectionable activity etc. shall be conferred with this O.R.P. rank. The competent
authority will be at liberty to withdraw O.R.P. rank without giving any opportunity,
if any departmental enquiry is ordered against the official, he is conveyed any
adverse report or is found to be involved in any criminal case of objectionable
activity etc.

REVALUATION
6. The authority competent (as mentioned in para 3 above) may consider the cases of
officials who seek voluntary retirement after 33 years service for conferring O.R.P.
rank, in case the official concerned fulfills the above conditions. However, this will
be done only in exceptional/deserving cases.
The very concept of granting such O.R.P. rank to the officials who are on the verge
of their retirement is based on the logic that a retiring police official (with a clean
record) may step into a new and final phase of life with some dignity and improved
status. It is more important in police department where service conditions are very
hazardous and with acute stagnation especially at lower level.
It is further stressed that in order to ensure timely conferment of such O.R.P. rank,
the cases shall be processed and disposed of quickly without indulging in available
correspondence, when the officer is due for retirement it should be ensured that
O.R.P. is conferred at-least 6 months prior to the date of superannuation. All powers
to interpret change or abolish this standing order will be with the undersigned.
Sd/-
(K.P.S. Gill)
Date: 4.1.1995

17
From
To
The all Heads of Police Offices
In the Punjab State.
SUBJECT : GUIDELINES FOR GRANTING O.R.P. POSTINGS TO ADHOC / FORTUITOUS
PROMOTED OFFICIALS.

In the past, Police personnel have been granted ad-hoc/fortuitous next higher rank
promotions for several reasons. These ad-hoc/fortuitous promotions have affected
the promotional avenues of those Police personnel who are borne on promotion
Lists ‘C’, ‘D’ & ‘E’ etc. and are still awaiting their turn for promotion to the higher
ranks. This is against the provisions in the rules. It has, therefore, been decided that
all out of turn ad-hoc/fortuitous promotions of such Police officials may be
withdrawn immediately and they may be given ORP postings of the same ranks
which they are now holding on ad-hoc/fortuitous basis. They should also draw their
pay etc. against their substantive posts (and not against a higher post). They will,
however, get their regular promotions on their own turn on acquiring requisite
eligibility as per their seniority and suitability.
All concerned authorities are requested to take further necessary action accordingly
within a week and send compliance reports to this office.
Sd/-
Copies to :
1. Superintendent-in-Charge, CPO, Punjab, Chandigarh.
2. Superintendent/Litigation, CPO, Punjab, Chandigarh.
3. Superintendent/Establishment Branch, CPO, Punjab, Chandigarh.
4. E-I and E-6 (Estt. Branch) CPO, Punjab.



SECTION I

OUT OF TURN
PROMOTIONS
AND
REWARDS

18
From

To
The Inspector General of Police,
P.A.P., Jalandhar Cantt.
Intelligence, Punjab, Chandigarh.
All Range DIsG in Punjab
Railways, Punjab, Patiala.
All Distt. SPs in Punjab
Memorandum No. 21254-73/E-1,
Dated Chandigarh the, 22nd July, 1986
SUBJECT: GUIDELINES FOR DECIDING CASES FOR OUT OF TURN
PROMOTION/CONFIRMATION AND OTHER REWARDS

In view of the activities of the terrorists/extremists and one of their aims
being to demoralize the Police force through attacks/assaults, it is expedient
to offer some incentives to the Police officials showing velour to curb
extremism. Earlier, to help raise the morale of the force and to inspire them
to effectively tackle the terrorist menace, instructions had been issued vide
this office memo No. 5211-16/E-1 dated 9.4.1984. In order to adopt a
uniform policy for dealing with such cases for out of turn
promotion/confirmation and other rewards, it has been decided to observe the
following guidelines in supersession of all previous orders on the subject :-
Wherever Police officials take effective action by either arresting top

extremists/terrorists or liquidating them in encounters, they may be
considered for grant of fortuitous promotion to the next rank under PPR
13.21. Such promotions, while granting the next rank along-with the pay and
increments attached to it, will not disturb the seniority of the officials vis-a-
vis people senior to them in the same rank. They would earn their regular
promotions to the next rank in their turn, according to actual seniority after
passing the necessary promotion courses, wherever required. This would,
however, give temporary benefit to the concerned official in recognition of
the work done by him, thus boosting his morale and would also not cause

resentment among his seniors for having been superseded. It would also not
lay us open to litigation in the courts. Such fortuitous promotions can be
reviewed by the DIsG and SSPs from time to time and if the work of the
official so promoted is unsatisfactory, he can be reverted to his substantive
rank without any show-cause notice but of course with the prior approval of
the authority under whose orders the promotion had been made. As regards
recommendations for out of turn promotion from the rank of Inspector to Dy.
Supdt. of Police or from Dy. Supdt. of Police to Supdt. of Police, it is felt
that Police Officers of these ranks generally perform supervisory duties and
do not normally have to face the terrorists. It would, therefore, be
appreciated if GOs and Inspectors who take commendable action against the
extremists are shown appreciation through recommendations for grant of
gallantry medal along-with a sizeable cash reward. However, in very
exceptional cases they may be recommended for fortuitous promotion, for
further consideration by the State Government.
The Range DIsG are requested to examine all such cases in accordance
with these guidelines and forward recommendations to this office only in
deserving cases where the police officials have taken effective and
commendable action against extremists/terrorists. Other cases may be decided
at your end by grant of suitable rewards as deemed proper. For proper
scrutiny of the recommendations received from the Ranges/Districts and in
order to ensure that only the deserving personnel receive the rewards due to
them, these cases will be examined by a committee with IGP (Crime), IGP
(Int) and IGP (Hqrs) as members which will review all the recommendations
for out of turns promotion/confirmation and put up suitable recommendations
for my approval.
Sd/-
5.7.2006

19
From

Punjab, Chandigarh
To
All Heads of Police Offices in the State

No. 63/Con.85/LA/3963-95
Dated Chandigarh the :-
SUBJECT: RECOMMENDATIONS FOR THE AWARD OF POLICE MEDAL FOR GALLANTRY, OUT
OF TURN PROMOTION /CONFIRMATION, CASH REWARDS etc. FOR DOING
GOOD WORK IN CURBING THE ACTIVITIES OF TERRORIST

As you are aware, the Government is keen to curb the activities of terrorists with a strong
hand and the officers who are taking action against the terrorists, despite threats to their
lives, are suitably rewarded. In the past, it is observed that recommendations for one
incident are split up and sent to this office in separate cases with regard to officers who
did commendable work in one incident. The cases are not lacking where the officers are
recommended for more than one reward/service benefits and that too in separate cases.
You are requested that in future such cases be got examined in Range office in
accordance with the relevant instructions and ensure that for one incident,
recommendations are made in one case. in respect of all the officers to whom you would
like to give gallantry medals, cash rewards, service benefits etc. and such
recommendations should not be split up in different cases in respect of all the officers
may be NGO or GOs.
Sd/-
D.I.G./Administration,
No. 63/Con.85/LA/3996-99 dt. Chandigarh, the :- 27-3-87

A copy of the above is forwarded to the following :-
1. AIG/II, CPO, Punjab They should send all the recommendations

2. AIG/III, CPO, Punjab if received in their branches for out of turn
3. Supdt. Estt. Branch, CPO Pb. confirmation/promotion and rewards etc.
4. Supdt. Provisioning Br. made by the Range DIsG in connection with
good work done by the Police officer for curbing
the activities of terrorists to the Secret Section
where the case will be examined and further
orders obtained from the DGP. The Provisioning
Br. will, however, continue to deal with cases of
announced rewards in respect of P.Os. and copy
of the orders passed will be sent to secret section.
Cases of cash rewards for doing good work in
curbing the activities of terrorists, where
announced rewards is not involved, will be sent to
the Secret Section.
Sd/-
D.I.G./Administration,


20
From

Punjab Chandigarh
To
1) The Inspector General of Police,
Intelligence, Punjab, Chandigarh.
Border, Punjab, Amritsar.
Zonal, Punjab, Chandigarh.
6) All Range Dy. Inspector General of Police,
In the State
7) The Dy. Inspector General of Police,
Government Railway Police, Patiala
8) All District Sr. Superintends of Police
in the State.
No. 4341-57/LA-3.
SUBJECT: GUIDELINES FOR THE RECOMMENDATIONS OF CASES FOR OUT OF TURN
PROMOTION AND OTHER REWARDS

Please refer to this office Memo No. 21254-73/E-1, dated 22.7.1986 on the subject
cited above.
1. All the subordinate units were informed that cases of only those Police officials
for out of turn promotion be recommended who take effective action by either
arresting top extremists/terrorists of liquidating them in encounters. The
subordinate units are recommending out of turn promotions to the officials who
only arrest ordinary terrorists in routine checking etc. In some of the cases, even
the name of the official recommended did not figure in the FIR which is an


authentic document. It may again be emphasized that while recommending such
cases to this office, the Range D.Is.G. should carefully examine the part played by
the officials concerned and ensure that it is exceptional and is differentiable from
other members of the Police party. The official whose contribution is equal to all
the members of the Police party is not required to be recommended unless there is
exceptional performance in his case, but cases are pouring in where one official is
recommended for out of turn promotion whereas others are left out. These things
are to be examined by the Range D.Is.G. while forwarding the recommendations
to the Headquarters.
2. In future, while recommending the cases to this office the Range D.Is.G. are
requested to examine the same in view of the following guidelines and forward
the documents mentioned below along-with recommendations so that the cases
are not referred back for clarification :
(1) That the official being recommended has done consistent and exceptional
good work in curbing the activities of the extremists/terrorists.
(2) That his name figures in the FIR and he has made special contribution in
arresting/liquidating top terrorists and not only ordinary terrorists.
(3) That the record of the official being recommended is good or at least
satisfactory.
(4) The officials with 2-3 adverse reports in the same rank should not be
recommended unless he had done exceptional work by putting his life into
danger.
(5) While forwarding the recommendations, a solid case should be made out that
the official had done constant good work in curbing the activities of the
terrorists or eliminating them.
(6) Full facts should be given in the recommendations. In case, some facts are not
to be mentioned in the citation, these should be given in a sealed envelope.
(addressed by name to D.I.G./Administration), which would be kept secret by
him, but without specific instances, the case of promotion will not be
processed.

(7) That Range D.Is.G. should ensure that officials being recommended for out of
turn promotion really deserve such promotion and the cases should not be
referred in routine.
(8) It has also been noticed that for one action, the same official is recommended
for out of turn promotion and Gallantry award. The Range D.Is.G. are
requested to send recommendations for one reward either for out of turn
promotion or Police Medal for Gallantry. In case, the official is recommended
for Police Medal for Gallantry, the documents as required for the award of
Police Medal for Gallantry should be sent alongwith. It has generally been
noticed that when an official is recommended for both the rewards, thereafter
he does not take proper interest. In order to keep such official on the track, he
should do some more work before becoming eligible for the second reward.
(9) Two copies of the FIRs duly attested in English version showing exceptional
work done by the official concerned, Confidential Personal file and Character
Roll should be sent along-with.
(10) A photostat copy of the Post-mortem report of the terrorist killed in the
encounter and medico legal report of the Police official, if injured be sent.

Sd/-
Dy. Inspr. Genl. of Police/Admn.,
Date: 5

21
From

Punjab Chandigarh
To
The Heads of Police Offices,

in the state of Punjab
No. 150-23/88/ E-2 957-998/LA-3.
Dated: Chandigarh, 9.2.1989
SUBJECT: OUT OF TURN CONFIRMATION

This office had issued instructions from time to time that out of turn confirmation
should not be ordered by the Subordinate Units as this creates un-necessary
litigation and other complications. Cases have come to notice where District
Superintendents of Police have ordered out of turn confirmations, which is not in
accordance with the provisions of the Punjab Police Rules as also instructions
issued by this office through letter No. 15678-710/E-2, dated 27.9.1987 No. 5211-
16/E-1, dated 9.4.1984 and No. 21554-73/E-1, dated 22.7.1986.
2. According to Punjab Police Rules 13.21, only the Director General of Police is
competent to relax any of the provisions contained in Chapter 13 of the Punjab
Police Rules. A confirmed Police officer becomes senior to the officiating ones. As
such out of turn confirmation infringes the legal rights of others. Therefore, out of
turn confirmation should be ordered in exceptional circumstances and that too with
the prior approval of the Director General of Police.
3. In view of the above, out of turn promotions/confirmations are totally banned by the
Subordinate units and in case any officer is found violating these instructions a
serious view will be taken. In really deserving cases for out of turn
promotion/confirmation, the matter be referred to this office for necessary
relaxation under P.P.R. 13.21.

Sd/-
Dy. Inspr. Genl. of Police/Admn.,

Date: 5.7.200622
From

Punjab
To

2) The Deputy Inspector General of Police,
Border Range, Amritsar.
Jalandhar Range, Jalandhar Cantt.
Patiala Range, Patiala.
G.R.P. Punjab, Patiala
7) All Districts Sr. Superintends of Police in Punjab.
SUBJECT: OUT OF TURN FORTUITOUS PROMOTION ON THE BASIS OF
GOOD WORK DONE ON THE ANTI TERRORIST FRONT
You were requested through this office letter No. 4841-50/LA-3 dated
12.9.1988 that cases for out of turn fortuitous promotion on the basis of good
work done by the Police employees be referred to this office. Keeping in
view the step up in the activities of the terrorists and the need for giving
immediate reward by way of fortuitous promotions, it has been decided that
Inspector General of Police, P.A.P., Range Deputy. Inspectors General of
Police and Deputy Inspector General of Police, G.R.P. will be competent to
give fortuitous promotion to the next higher rank to constables, Head
constables and A.S.Is who have done exceptionally good work in curbing the
activities of terrorists/extremists. In other words the Range Deputy Inspectors
General of Police, Deputy Inspector General of Police, G.R.P. and Inspector
General of Police, P.A.P. with now be competent to give fortuitous promotion
as under:

(i) Constable to Head Constable.
(ii) Head Constable to Asstt. Sub-Inspector.
(iii) Asstt. Sub-Inspector to Sub-Inspector.
2. The cases of Sub-Inspectors and Inspector for the rank fortuitous

promotion shall continue to be referred to this office.
3. The Range Deputy Inspector General of Police while considering the

cases referred to them by the District Senior Superintendent of Police shall
keep in view instructions issued by this office from time to time. The main
guide-lines are reproduced below:
1) An officer who is already on fortuitous promotion will not be given

another fortuitous promotion.
2) The official being recommended/promoted has done consistent and

exceptional good work in curbing the activities of the
extremists/terrorists
.
3) The name of the official should have figured in the F.I.R. and he
has made special contribution in arresting/liquidating top terrorists
and not ordinary terrorists.
4) The record of the official is good or atleast satisfactory. No official

should be promoted or recommended whose conduct is under
enquiry or criminal case has been registered against him or his
service record is bad.
5) A solid case should be made out that the official had done
consistent good work in curbing the activities of the terrorists or
eliminating them.
6) The S.S.Ps. should give full facts in the recommendations. In case,

some facts are not to be mentioned in the citation, these should be
given in a sealed envelop, which should be kept secret, but without
specific instances, the case of promotion should not be processed.

7) The same official should not be given two rewards viz. out of turn
promotion and Gallantry medal only one benefit, be given.
It should be mentioned in the promotion order that the official shall

not claim any seniority over his senior on the basis of their fortuitous
promotion and they will get their regular promotion on the basis of their
seniority/merit, in accordance with the rules. Their seniority for further
promotion shall be counted from their regular entry to promotion list
after passing the prescribed promotion course.
4. Out of turn confirmation in all ranks shall continue to be referred to this

office as heretofore, because out of turn confirmation is a permanent
benefit and amounts to supersession of seniors which clause can be
relaxed by the Director General of Police under P.P.R. 13.21.
5. The Range Deputy Inspectors General of Police would send a monthly

statement regarding fortuitous promotions made during a month.
6. A receipt of this communication may please be acknowledged.

Sd/-


23
From

Punjab Chandigarh
To
Railways, Punjab, Patiala.
7) All District Sr. Superintends of Police in Punjab.
No. 14097-14122/E6
ADHOC PROMOTION TO POLICE PERSONNEL WHOSE FAMILY

MEMBER(S) HAS/HAVE BEEN KILLED BY TERRORISTS
Reference this office memo. No. 32503-530/E-6 dated 19.11.91, vide which
instructions regarding giving out of turn fortuitous promotion on the basis of good
work done by the police personnel on the anti-terrorist front, were issued by this
office.
It has been decided to consider such left out cases of police personnel for adhoc
promotion to the next higher rank whose family member(s) was/were killed by the
terrorists including those, where surviving family members of police personnel have
been appointed under priority list instructions on the same basis.
In view of this, cases of such nature which were earlier left out be/referred to this
office by 31.5.93 by IG/PAP, IG/Railways and all Range DIGs with their
recommendations along-with the record viz. Ch. Roll, Confidential Personal File,
Copy of the FIR, Post Mortem report and relationship with the deceased etc.
Date Sd/-


24
From

Punjab.
To
1) The Director General of Police,

Railways, Punjab, Patiala
2) The Addl. Director General of Police,

3) Dy. Inspector General of Police,





Faridkot Range, Faridkot
8) All District Sr. Superintends of Police in Punjab.
Memorandum No. 18942-72/E6

Subject: Out of turn fortuitous promotion on the basis of good work done on the anti
terrorist front
Continuation this office memo. No. 32503-530/E6 dated 19.11.1991, on the subject
noted above.

2. It has been observed that some police officers/officials due to death of
some members of their families at the hands of terrorists are claiming out of turn
promotions in the light of the instructions issued vide this office memo No. 14097-
14122/E-6, dated 12.5.93. In this connection it is mentioned that these instructions
are in continuation of the instructions issued vide this office Memo No. 32503-
530/E-6 dated 19.11.1991, for giving one adhoc promotion to those whose family
members were killed by terrorists. The instructions issued in 1993 desired such left
out cases to be considered as a one time measure. Neither the original instructions
of 1991 nor those of 1993 created any perpetual right for one adhoc promotion for
all time to come, if any relative was killed by terrorists. Instructions issued in 1991
were issued at that time because of the special circumstances.
In view of the above position, it is clarified that the instructions

issued vide this office Memo No. 32503-530/E-6, dated 19.11.1991 are no more
relevant now.
These instructions may please be brought to the notice of all of your subordinates
and take further action in the matter accordingly.
Sd/-
Dat.20062006

25
From

Punjab.
To
SUBJECT: BAN ON O.R.P. POSTING
The matter regarding promotion in ‘own rank and pay’ has been reviewed by the
state Government and it has been decided to stop the same forthwith. Hence-forth
no O.R.P. rank shall be given to any Police personnel.
In order to make a review of the O.R.P. ranks given to police officials, you are
requested to send the list of those who have been granted this rank in the last five
years with complete details including details of cadre of O.R.P. rank.
Sd/-

SECTION J

PRIORITY LIST


26
From

(Estt.-3-Branch, CPO) Punjab.
To
Memo No. 14589-620/E-3(3)
Dated, Chandigarh, the :- 18-11-09
Subject :- POLICY PAPER FOR RECRUITMENT UNDER THE PRIORITY

LIST INSTRUCTIONS.
Please refer to this office Endst. No. 10576-677/E-3(3) dated 25-08-09 on

2. The Punjab Govt., vide his letter No. 15/144/09-5H3/2638 dated 09-10-09 has decided
to abolish the written test/interview for enlistment under the priority list instructions and
directed this office to conduct only physical test. Keeping in view the Government
advice, this office has decided to amend some of the provisions of the existing policy to
the extent as given below:-
Following lines in part B of the policy may be substituted as follows :-
Para 2
Existing Revised
In light of above, it is proposed that the Ordinarily, the dependent of deceased

candidates shall be considered only for the official shall be considered only for the
post of constable/clerk in group ‘C’. post of constable/clerks. However in rare
However, for deserving candidates under cases, in the interest of operational
the velour and gratitude category, even efficiency in force, Standing Committee
posts of ASI and Inspector may be headed by ADGP/Administration shall
considered. scrutinize the candidature of candidates for
the post of ASI.

Para 5
Existing Revised
Educational 10+2 with Punjabi Educational 10+2 with Punjabi
qualification for the subject up to matric qualification for the subject upto matric
post of constable. standard. post of constable. standard
Educational Graduation + 120 Educational Graduation + 120
qualification for the hours Computer qualification for the hours Computer
post of clerk course post of clerk. Course.
(Punjabi subject
upto matric
standard)
Educational Graduation (Punjabi
qualification for the subject upto matric
post of ASI standard)
Para 6
Existing Revised
At present under the rules, the lower age (a) Age for post of constable would be
limit is 18 years (with a relaxation that 18 to 22 years as per Rule 12.15 of
candidate below 18 but above the age of 17 PPR.
(b) Age for the post of ASI would be
years of age would be eligible subject to
18 to 25 years as per rule of PPR.
the condition that this service would not (c) Age for the post of clerk would be
count towards pensionary benefits) while 18 to 35 years as per Punjab
the upper age limit is 25 years. Relaxation Government instructions No. 1/788-
in upper age limit in the case of SC/ST and 5PPI/8578 dated 22-05-1996
BC are granted as prescribed by the State (d) As per Government instructions
Government from time to time. No. 18/86/91-2PPI/11969 dated
04-08-92, widows can be
considered for enlistment under PLI
As per Govt. instructions No. 18/86/91- upto the age of 45 years.
2PP1/11969 dated 04-08-1992, widow can
be considered for enlistment under PLI
unto the age of 45years.
It is proposed that no relaxation other than

the one granted by he Government under
this policy may be extended to the
applicant. However, in the case of
candidates under the velour and gratitude
category, all possible relaxation in age may
be granted.

Para 7
Physical Standards as per rules :-
Existing
Male Female
Chest (unexpanded) 33” Not prescribed

(expanded) 34”
Minimum Weight Not prescribed 50Kg.

(Not being followed)
Under PPR Rules 12.15, relaxation of both height and chest are permissible. In the past,
relaxation were granted across the Board as below :-
Relaxation in chest measurement by 2” x 2”
1) Relaxation in height measured by ½”.
It is proposed that for candidates under the valour and gratitude category, all possible
relaxations should be granted. In other cases, for widows, each case may be considered
individually on merits while there shall be no relaxation for the wards, except relaxation
in height by ½ and in chest by 2 ½” x 2 ½”.
Revised
Male Female
Chest 1 ½ Expansion Not prescribed
No relaxation in physical standards shall be made except for widows. In case of widows,
each case shall be considered individually on merits.

Para 8. Should there be a physical test.
Existing
b) For wards in other cases, the standards may be relaxed as below :-
PHYSICAL TEST
MALES FEMALES
completed in 8 minutes (only one chance) minutes 30 seconds (only one chance)
(b) Long jump 3.25 m (3 chances) (b) Long jump 2.70 m ( 3 chances)
(c) High jump 1.00 m (3 chances) (c) High jump 0.85 m (3 chances)
NOTE : - A candidate must qualify all the above events. Failure to qualify in any one of
WRITTEN TEST (FOR BOTH MALES & FEMALES)
The written test will comprise of one paper of 100 marks with questions on general
knowledge, numeric aptitude, test of reasoning etc. The paper can be answered in Punjabi
or English.
Minimum pass marks in written examination will be 45 % for the candidates from SC/ST
categoryand backward Classes and 50% marks for all remaining categories.
INTERVIEW
Interview – 15 marks
Revised
(a) There shall be no physical test for widows.
(b) For wards, candidates will have to clear the following physical tests for
enlistment as constable/ASI :

PHYSICAL TEST
MALES FEMALES
completed in 7 minutes (only one chance) minutes (only one chance)
(b) Long jump 3.80 metre (3 chances). (b) Long jump 3.00 metre (3 chances)
(c) High jump 1.00 metre (3chances). (c) High jump 0.95 metre (3.11 feet)
(3 chances)
NOTE : A candidate must qualify all the above events. Failure to qualify in any one of
Sd/-
No. /E-3(3)Dated Chandigarh, the ……….
A copy of the above is forwarded to the Principal Secretary to the Government
Department of Home Affairs & Justice (Home-3 Branch), Punjab with reference to his
Memo No. 15/144/09-5H3/2638 dated : 19-10-09 for information.
Sd/-

SECTION K

PUNISHMENTS

27
Chapter XIV
Suspension of Police Officers Charged with Criminal Offences
1. Under Police Rule 16. 18, suspension in departmental cases is discretionary

and there is a warning that unnecessary suspensions should be avoided. In judicial
cases the discretion is vested in the Deputy Inspector General and the Assistant
Inspector General Government Railway Police. Therefore where a Police Officer is
charged with a criminal offence and the Superintendent of Police thinks that he
should not be placed under suspension from the date he is sent for trial, the case
should be referred to the Deputy Inspector General together with the special reasons
why an order of suspension is deemed undesirable.
2. Deputy Inspectors General are requested to see that unnecessary suspensions are
avoided both in departmental and also in judicial cases where hardship is likely to be
caused by the inadequacy of the subsistence allowance where departmental
proceedings are prolonged though for no fault of the suspended Police Officers, the
Deputy Inspector General should consider the re-instatement of the accused officer if
he has reason to believe that hardship is being caused.
3. It is necessary to define the term “committed to prison” as mentioned in Police Rule

16. 19. In this connection, attention is invited to section 3 of the Prisons Act IX of
1894 in which a distinction is drawn between a “criminal prisoner” and a “convicted
criminal prisoner”. The former means any prisoners duly committed to custody under
the writ, warrant of any court of authority exercising criminal jurisdiction, where as
the latter means any criminal prisoner under sentence of a court etc. It follows,
therefore, that under-trial prisoners are prisoners with in the meaning of the Act and
Police Officers under trial who are kept in custody are, there fore, “committed to
prison” and must be suspended. A Police officer, who has been committed to prison
when under trial and is subsequently released on bail may be reinstated for special
reasons to be recorded in writing.
4. A Police Officer under suspension shall be given a subsistence allowance and the
grant of subsistence allowance shall be governed under rule 7.2 of the Punjab Civil
Services Rules, Vol. I, Part-I.
Sd/-
(A. Kumar)


28

Chapter XVI

Punishment of Reduction in Rank in the Case of Directly Appointed Officers

The question has recently been raised as to whether a directly appointed Head Constable
can rightly be reduced to the ranks as the result of departmental proceedings. The answer to this
query is in the negative as it is implicit in appointment to a given rank that the person appointed
shall not be required to serve in any lower rank. This ruling is applicable, mutatis mutandis, in the
case of all directly appointed officers and it follows, therefore, that in cases where such officers
are found guilty of misconduct which cannot adequately be punished by any punishment less than
reduction in rank, the proper order would be one of dismissal. This procedure might, however,
result in the inflicting of a punishment greater than actually warranted by the conduct in question
and it will, therefore, be open to the appellate authority when dealing with the case on appeal
either suo moto or on the recommendation of the punishing authority, to call upon the delinquent,
to state whether he is prepared to accept clemency to the extent of being reduced in rank instead
of being dismissed and to pass final orders as necessary in the light of delinquent’s reply. When
action is taken on these lines it will, of course, be desirable for the appellate authority to make it
quite clear to the delinquent that reduction instead of dismissal is a definite act of clemency to
which under a strict interpretation of the rules, the delinquent is not entitled.
Sd/‐
(A. Kumar)

29
From

Punjab
To
Memorandum No.8097 E-2
Dated : Chandigarh the : 28.11.94
SUBJECT: CLARIFICATION REGARDING HAVING ADVERSE EFFECT OF
MAJOR PUNISHMENT IN THE MATTER OF PROMOTION

Please refer to your office Memo No. 4360/FR-II, dated 24.2.1994 on

2. As per criteria adopted by the Departmental Promotion Committee

while deciding the cases of Sub-Inspector for promotion List-F, the
effect of major punishment viz. forfeiture of service for increments on
temporary/Permanent effect is taken into account for the period of
punishment only. It is, therefore, clarified that practice in vogue at
C.P.O. may please be adopted while deciding the promotion cases, so as
to bring uniformity.
Please acknowledge the receipt.
Sd/‐
Punjab.

No 33465-68/E-2 Dated Chandigarh, the 25.11.94
A copy of the above the forwarded to the following for similar action:
1. Inspector General of Police, Border Range, Amritsar w.r.t. his office

Memo No. 12563/ BR-I, dated 26.8.1994.
2. Deputy Inspector General of Police, Ludhiana Range, Ludhiana w.r.t. his

office Memo. No. 22653/A-I, dated 4.8.94
3. Deputy Inspector General of Police, Jalandhar Range, Jalandhar Cantt.
w.r.t. his office Memo. No. 5868/A-I. Dated 19.5.1994
4. Deputy Inspector General of Police, Patiala Range, Patiala w.r.t. his

office Memo. No. 15646/A-I, dated 30.8.1994.
Please acknowledge the receipt.

Sd/-
Punjab.
Date: 5.7.2006



SECTION L

PROMOTIONS
&
UPGRADATIONS
OF POSTS


30
From

Punjab Chandigarh.
To
1. Inspector General of Police,
Railways, Punjab
Punjab Armed Police, Jalandhar Cantt.
Commando, Punjab, Chandigarh.
4. All Districts Sr. Supdt. of Police in Punjab.

PROMOTION SYSTEM IN POLICE DEPARTMENT DEPARTMENTAL PROMOTION COMMITTEES AT
VARIOUS LEVELS FOR SELECTION OF CONSTABLES FOR LIST B‐1

TO UNDERGO LOWER SCHOOL COURSE.

Memorandum

1. Reference this office memo. No. 116-13/64-83/343-56/TT-3 dated 14.1.83, on the

subject cited above.
2. The Standing Order issued vide above quoted reference is hereby withdrawn.
3. A fresh Standing Order on the subject has been introduced, which is enclosed for
meticulous compliance and further circulation to all concerned immediately.
A.I.G/Training,
No. 2254‐64/TRC‐I, dated, Chandigarh the, 17.11.99.
A copy alongwith a copy of the revised standing order is forwarded for information
and similiar action to the :-
1. Addl. D.G.P., Intelligence & Crime, Punjab, Chandigarh.
3. Inspector General of Police, PTC, Phillaur.
4. Supdt. of Police, Finger Print Bureau, Phillaur.
5. Supdt. of Police, P.R.T.C. Jahan Khelan.
6. Officer Incharge, RTC, Ladda Kothi, Sangrur.
7. Supdt. Establishment Brach, CPO, Punjab, Chandigarh.
A.I.G/Training,
No. 2231‐53/TT‐1, dated Chandigarh, the 17.11.92.

STANDING ORDER UNDER RULE 13.20 OF PUNJAB
POLICE RULES, VOL-II,
GOVERNING SELECTION OF CONSTABLES BY THE

DEPARTMENTAL PROMOTION COMMITTEE, FOR LIST B-I FOR
UNDERGOING LOWER SCHOOL COURSE
1. Object. The object of this Standing Order is to prescribe the

composition of Departmental Promotion Committee for selection of
Constables for the Lower School Course at PTC, Phillaur, and to lay
down the syllabi, qualifying marks for the various tests, as also the
procedure of making the selection as envisaged in Rule 13.20 of Punjab
Police Rules, 1934 (as amended by 171st amendment 1972).
Composition of Departmental Promotion Committee
2. a) The Departmental Promotion Committee, for selection of

Constables to List B-I for undergoing the Lower School Course,
will comprise of the concerned (i) District Supdt. of Police as
Chairman (ii) an Addl. Supdt. of Police and (iii) a Dy.
Supdt./Assistant Supdt. of Police, to be nominated by the Deputy
Inspector General of Police of the Range concerned as Members. In
case of Govt. Railway Police, the Committee will comprise of the
Assistant Inspector General, Govt. Railway Police, Punjab as
Chairman and an Addl. Supdt. of Police and a Dy. Supdt./Assistant
Supdt. of Police to be nominated by the Inspector General,
Railways, Punjab, as Members.
b) The Addl. S.P. and the Dy. S.P. shall be of a District other than that
of the Chairman. As regards the G.R.P., I.G/Govt. Railway Police
may requisition the services of an Addl. Supdt. of Police and a
DSP/ASP from DIG/Patiala Range.
c) In case of Punjab Armed Police, IG/PAP will appoint two

committees. One for the PAP Battalions at Jalandhar and nominate
a committee for holding P-I Test for commando Battalions at
Bahadurgarh. These committees shall consist of an officer of the
rank of a Commandant as Chairman and two G.Os as members.

d) The committees will scrutinize the case of eligible Constables who
will be given a written test in law and General Knowledge, a test in
parade and interview. The Committee will meet once a year in the
month of January to make selection of Constables for undergoing
Lower School Course in both the sessions to be held at PTC,
Phillaur during that years.
3. Eligibility of Constables to Sit in the Test. All Constables, who up to

the 1st, January that year.
a) Have more than five years service and are educated up to sixth
class or are adjudged by the Commandants concerned to be
possessing qualifications up to that standard (Applicable in the case
of Constables of PAP only) or
b) Are Middle pass and have put in more than four years of service; or
c) Are Matriculates and have put in more than three years of service;
or
d) Has obtained Ist. Class with credit (as defined in IGP's Standing
Order No. 1/83) in the Recruits Course, as specified in Rule 19.2 of
Punjab Police Rules Vol-II.
Provided that no Constables who have been awarded a major punishment

within a period of three years preceding the first day of January of the year in
which selection is made will be eligible for admission to the list and if any
Constable whose name has been brought to this List is not sent to the Police
Training College in that year he will be required to compete again with the
new candidates, if he is still eligible for admission to the said List under the
Rules.
Test and Marking System
4. (a) The written test in Law would be conducted in accordance with the
syllabus as given in Appendix 'A' (in the case of Constables of
P.A.P and Commando) and 'C' (in the case of Constables of Distt.
Police and GRP) and shall carry. - 50 Marks.
(b) The test in parade shall carry - 10 Marks.
(c) Interview - 25 Marks.
(d) Length of service and Examination of Service Record-15 Marks.
Test at all the places will be held on the same date, in the last week of
January every year. The date and time of test shall be fixed by the DC-
cum-DP.
The qualifying Marks in the written test only will be 50 percent.

Arrangements for the Written Test
5. a) The examinees will be required to sit in the examination Hall/Place,

strictly in the order of their Constabulary number. However, in the
case of PAP and Commando Battalions, the Constables will be
seated in chronological order Battalion-wise.
b) All the members of the Departmental Promotion Committee will

remain present throughout the test.
c) The examinees will write their names and other particulars on the
detachable slips attached to the Answer Books. The chairman of the
D.P.C. will allot fictitious Roll Nos. to the examinees and in the
process remove the detachable slips. These slips will be kept by
him in his custody, till these are re-attached to the marked answer
books. The Answer Books will be supplied b the D.P.C.
d) A Board of Examiners of the rank of DSP/Inspector will be set up

by the concerned Chairman to examine the Answer Sheets
depending upon requirements. Each examiner will be allotted one
or more questions or a part thereof to examine the Answer Sheets.
In other words, it will be table marking. After examining the
questions allotted to be examiner, the latter will sign on the
questions marked by him and also on the marks sheet, fixed on the
top page of each Answer Sheet.
e) All necessary precautions shall be taken to ensure that there is no

leakage of paper, unfair means adopted and tampering with the
result, recordings and stages of the result.
f) The result would be declared the same evening and the marks sheet
put on the Notice Board. In case the strength of examinees is
unduly large, the result: should be declared on the next day, if not
on the same day.
g) On the declaration of result if any candidate has any request to

make for the re-evaluation of his paper, he shall do so, in writing to
the Chairman of the Board immediately. The Board shall re-
evaluate only the written paper. The marks for other test will
remain the same. If such scrutiny necessitates any change in the
marks, the entire case will be referred to the concerned DIG/IG for
approval, before ordering the changes.

h) Paper for B-1 test will be prepared centrally by an officer to be
nominated by the Addl. D.G.P./Admn/I.G.P./H and will be sent to
the quarters concerned in a sealed cover. This sealed cover will be
opened in the presence of the candidates just before the
commencement of the examination. The question paper will
normally be dictated to all the candidates to avoid leakage through
printing etc. The key to the question paper will also be sent to all
the Distt./Units in a separate sealed cover. This sealed cover will be
opened after the examination is over and the key will be given to
the examiners for marking papers.
Parade Test
6. a) The test in parade shall be conducted according to the syllabus

given in appendix 'B'.
b) The result of the test in parade will be compiled on the parade

ground itself, and signed by all the members of the Board.
7. Interview: All those candidates who qualify in Law test shall be

interviewed by the Board. In the interview, the Board shall assess the
alertness, smartness, discipline, devotion and conscientiousness,
professional commitment (to fight terrorism etc.) of the candidates and
allot marks accordingly.

Marks for Examination of Record Shall be Split up as Under

8. a) Over three years of completed good service will carry one mark
subject to a maximum of five marks.
b) Marks for certificates.
Class-I CC 2 Marks
Class-II CC 1 Mark
Class-III CC ½ Mark
Subject to a maximum of 10 marks to class I, II, III CCs put
together.
9. The detailed result sheet on the basis of marking system, as contained in

the Standing Order will be compiled and merit list and other relevant
papers pertaining to the test, will be placed in a packet, which will be
sealed and kept in the custody of the Chairman, D.P.C. The final merit
list recommended by the members of the D.P.C. shall be sent to the
concerned DIG/IG, in a sealed cover without any delay through special
messengers, for, it should be displayed and announced to all candidates,
so that there are no misgivings or mal-practices.

10. Selection. The Constables will be deputed to the Lower School Course
strictly in the order of merit, as worked out on the basis of the aggregate
marks obtained, and finally approved by the Range D.I.G., IG/Railways
IG/PAP and as the case may be.
11. Number of Constables to be Selected: The total number of Constables

selected for the Lower School Course will be limited to the number or
seats allotted by the Inspector General of Police to a district/unit for
both the sessions of this course, in the relevant year, with twenty percent
reserve.
General

12. (a) It should be ensured that the eligible Constables who are on
deputation to some other units or are on leave, are informed of the
test to be conducted by the Committee well in time. No name will
be entertained, if not furnished at-least seven days before the
commencement of the test.
(b) Members of the D.P.C. shall personally scrutinize the service

record of the candidates and would give the marks as laid down in
para VIII of this order and also pay special attention to the good
and bad entries and their proper attestation.
(c) Constables on list C-II can appear in the B-I test, if they so desire.
13. Medical Fitness Certificate. The Board of three doctors of Police

Medical Officers to be constituted by the Range DIG/IG concerned will
examine selected candidates to declare them fit for training or
otherwise. The SSPs, AIG/GRP and Commandants PAP, Commando
Battalions shall obtain necessary certificates from the Board of doctors
before deputing the candidates for the training.

Punjab, Chandigarh

31
From

Punjab.
To
STANDING ORDER NO. 3/ 2001

Enclosed please find herewith a copy of standing order No. 3/2001 regarding up-
gradation of posts of constables to the level of Head Constables after completion of 16
years regular qualifying service for further necessary action. A compliance report to this
regard may also be sent.
Sd/-
Encls: As above


OFFICE OF THE DIRECTOR GENERAL OF POLICE PUNJAB, CHANDIGARH

UPGRADATION OF POSTS OF CONSTABLES TO THE LEVEL OF HEAD CONSTABLES AFTER
COMPLETION OF 16 YEARS REGULAR QUALIFYING SERVICE.

The objective of this Standing Order is to remove stagnation in the rank of
Constable among the constables who have served the department for more than 16 years
with clean reputation, but have not been given promotion.
The Punjab Government have taken a decision conveyed to this office vide letter
No. 1/103/2000-6H5/3727, dated 26.7.2001 to promote (without monetary benefit or
advantage in seniority) those Constables as Head Constables who have completed 16
years service as Constable not-with-standing whether they are on promotion list C-I or
C-II list or not, as Head Constables. They will not be eligible for next promotion of ASI
till such time they are brought on promotion lists C-I or C-II. The eligibility criteria for
such promotion will be as under :-
(1) The constables shall become eligible for promotion after completion of 16
years of regular qualifying service on the basis of seniority.
(2) Only those Constables will be considered for promotion to the rank of Head
Constable which shall be personal to them (without any monetary benefit(s) or
seniority), who fulfill the following conditions:-
(a) Whose integrity has not been doubted during last 10 years of service.
(b) The Constables have not been awarded any major punishment during the
last two years immediately preceding the date of completion of 16 years
service.
(3) Scrutiny of service records would be carried out twice every year in the
months of December and June by Superintendents of Police/Commandants in
order to finalize and approve the promotions latest by 10th January and 10th
July.

(4) The Head Constables so promoted shall immediately be deputed to undergo a
training course for 2 months at P.P.A./Phillaur, the syllabus for which shall be
prescribed by Director/P.P.A., Phillaur. The objective of training will be to
prepare such Constables to undertake investigation work required for Head
Constables. Each such Head Constable would be required to pass this course
with a probation period which shall be two years.
(5) Exemptee Head Constables so promoted shall exercise all powers of Head
Constable as per Police Rules and other Acts/Rules.
(6) The Head Constables so promoted will not affect the regular sanctioned posts
of Head Constables and the regular promotions to the sanctioned posts will
continue to be made as per P.P.Rs on the basis of seniority-cum-merit from
amongst the Constables borne on list C-I/C-II (Exemptee).
(7) The posts so upgrades under this policy will be treated as posts personal to the
Head Constables to be promoted under provisions of the Standing Order.
(8) Such promoted Head Constables who are not borne on promotion Lists C-I/C-
II but fulfill the requisite conditions under rule 13.7 of P.P.R. 1934 will also
be entitled to appear for the B-I test.
Sd/-


SECTION M

RECRUITMENT
STANDING ORDERS


32
Chapter XVI
Medical Examination of Recruits
In the interests of discipline it is directed that all recruits on their first appointment
and O.Rs. selected for training courses sent for medical examination to the Police
Hospital, Civil Hospital or elsewhere shall be assembled first in the Police Lines and
marched there under the command and of a Non-Gazetted Officer, who will report arrival
of the squad to the senior medical officer. The N.G.O. in charge will maintain order and
discipline during the medical examination and on its conclusion will fall in all the men
concerned and march them back to the Lines Office. All departures and returns of men
thus sent for medical examination will be noted in the Lines Daily Diary.
Sd/-
(A. Kumar)


33
STANDING ORDER FOR THE RECRUITMENT OF CONSTABLES
In order to bring about uniformity in enlistment and grant of relaxations in the

prescribed qualifications the following standing instructions are issued, which shall
govern the recruitment of constables in District Police and the Punjab Armed Police.
1. Selection Board
Hence forth the recruitment of Constables will be held in each

District/GRP/PAP/Wireless by the Recruitment Board comprising of the following
officers:
District Police
1) The Senior Supdt. of Police : Chairman
2) The Dy. Supdt. of Police Lines : Member
3) One Supdt. of Police/ : Member
Deputy Supdt. of Police/
Inspector of Police representing
the Scheduled Castes/Scheduled
Tribes to be nominated by the
Senior Supdt. of Police, (Chairman).
Govt. Railway Police

1) The Asstt. Inspector General/Government : Chairman
Railway Police.
2) One Deputy Supdt. of Govt.Railway Police. : Member
3) One Dy. Supdt. of Police/Inspector of : Member
Police representing the Scheduled Castes/
Scheduled Tribes to be nominated by
the AIG/GRP.
Wireless
1) The Director, Police Tele-Comunications, Punjab : Chairman
2) One Deputy Supdt. of Police of Wireless. : Member
3) One Dy. Supdt. of Police/Inspector of Police, : Member
representing Scheduled Castes/Scheduled Tribes
to be nominated by the Director, Police Tele-
Communications, Pb.

Punjab Armed Police
The Recruitment Board for recruitment of Constables in P.A.P. will be nominated

by the Inspector General, Punjab Armed Police.
Where the Chairman or the first member happens to be a Member of Scheduled

Caste, the second Member to be nominated by SSP need not necessarily be a
member of the Schedule Caste.
The fourth member viz an Ex. serviceman in all the Recruitment Boards will be the
Secretary of the Distt. Sainik Board of their respective Distts.
There will be no adhoc recruitment (in one's and two's) except in extreme
compassionate cases. Regular recruitment will be made by the Distt. SSPs/other
concerned units when ever sufficient number of vacancies are available. The
constabulary would continue to remain a district cadre and no freshly appointed
Constable will be posted in his home district.
2. Educational Qualifications
The minimum educational qualifications for recruitment to the Armed as well as

Civil Police would be Matriculation/Hr. Secy. Part-I, with Punjabi as one of the
elective subjects from a recognized Board of Education/University. There would be
no weightage in favour of the highly educated candidates and selection would be
made on the basis of the candidate's overall performance/personality.
In the case of recruitment of Scheduled Caste/Scheduled Tribes and Backward

Classes too, there is no relaxation in educational qualifications.
3. For Ex-Servicemen of Age Group of 35 Years & Above:-

1. 12 minutes of Run/Walk : 1400 Meters
2. Sit ups : 10 (Number)
There would be no written test. The percentage of marks obtained in the High
School Examination will be taken as the base for the final merit list.
The Selection Board would interview each candidate and award marks out of 50,
broadly on the following criteria:-
i) Personality
ii) Comprehension 50 Marks
iii) Oral expression
iv) Temperament & Responses
v) Social Consciousness

4. Reservations
25% for Scheduled Caste/Scheduled Tribes candidates.
5% for Backward Classes candidates.
15% for Ex-servicemen and for their children.
2% for Children/grand children of Freedom-Fighters.
5. Relaxations
Normally, relaxation would not be granted for more than two, out of the four
prescribed standards. In the case of an individual relaxation in height up to ½" and
1" in chest measurement, may be granted by the IG/PAP, Range DIsG and
DIG/GRP Punjab, in cases of sons of serving, deceased Police Officers, Ex-
servicemen or in cases of extreme compassionate grounds. Details of all such
relaxations will be intimated to the Director General of Police, Punjab. Any
departure from this can be made only with the prior written approval of the D.G.P.
Director General and Inspector General of Police in cases of outstanding
sportsmen/technical hands/extreme compassionate cases and such other persons,
whose employment in Police can prove beneficial to the administration and is in
Police interest, can give other relaxations as may be necessary.
6. Medical Examination
The candidates who are found suitable will be subjected to Medical Examination, in
accordance with Appendix 12.16, of Punjab Police Rules, by a Board of Doctors,
presided over by a Civil Surgeon and Assisted by the Senior Medical Officer.
7. Appointment
The Character Verification Rolls of the recruits recommended by the Selection
Board for enlistment shall be issued by the concerned District SSPs and orders of
appointment issued after their character verification.
Director General of Police, Punjab
No. 6909-44/E-3 dated Chandigarh the, 25.5.88
A copy is forwarded to All Heads of Police Offices in Punjab for information and
necessary action This supersedes Recruitment Standing Order No. 4/85 issued vide No.
32111-32145/E-3 dated 2.12.1985.
For Director General of Police, Punjab

34
(WOMEN POLICE)

The Woman Police wing has been recognized as a separate cadre with
the amendment in rule 1.1 of Punjab Police Rules, 1934. Recruitment in the
rank of lady constable in Punjab Police will be made by Recruitment Boards
constituted for the purpose.
(1) COMPOSITION OF THE BOARD:-

Composition of the Recruitment Board will be prescribed by Punjab
Government/Director General of Police, Punjab and will include one
lady-gazetted officer and one gazetted officer belonging to the
Scheduled Castes.
(2) VENUE OF THE BOARD:-
The office of the Recruitment Board will function at the State

Headquarters and will be supervised by the Assistant Inspector General
of Police (Personnel) Punjab. Recruitment would be held on the dates
and venues to be decided by the Board.
(3) ELIGIBILITY REQUIREMENTS:
(i) Educational Qualifications:

The minimum educational qualifications for Recruitment would be
Matriculation or its equivalent, with Punjabi as one of the elective
subject from a recognized Board of Education/University.
(ii) Age:-
For recruitment in Punjab Police the minimum age limit will be 18
years and maximum 22 years. Relaxation in upper age limit in the
case of Scheduled Castes/Scheduled Tribes and Backward classes,
as prescribed by the State Government from time to time shall be
given.
(iii) Physical Standards :

Minimum Height 5'-3"
Minimum Weight 45 Kgs.

(4) PROCEDURE FOR RECRUITMENT:
The Board will fix the criteria for candidates for recruitment to the post
of Lady Constables in various units according to the requirements
communicated by the units.
While making recruitments, reservation to Scheduled Castes, Scheduled
Tribes, Backward Classes, Sports person and Wards of Freedom fighters,
as prescribed by the Government will be ensured. Other Government
instructions issued from time to time in this regard will be strictly
observed. At the time to making recruitment 3% posts will be kept apart
for sports women and the Board will request DG/PAP for making
recruitment of sportswomen at his own level, and send recommendations
of selected candidates to the Recruitment Board.
SELECTION PROCESS:
(i) The qualifications of the prospective candidates would be

scrutinized by responsible officers appointed by the Chairman,
Recruitment Board, to exclude those who do not fulfill the age
requirements, educational qualifications and/or the required
physical standards. After the scrutiny of the qualifications, a list
of candidates who satisfy the minimum laid down qualifications
with details of their educational and physical standards would be
tabulated.
(ii) The physical test would be in accordance with the following

standards:-
For Women 18-35 years.

No. Event Qualifying Standard
1. 100M. Run 16.5 Second
2. Broad Jump 3.25 M.
3. Shot Put 4.50 M.
4. High Jump 1.05 M.
5. 200 M. Run 36 Seconds.
(iii) Physical tests for priority list instructions cases and Lady SPOs:-

For Women 18-35 years For Women above 35 years
No. Event Qualifying No. Event Qualifying

Standard Standard
1. 100M. Run 19 Second 1. 800mtrs. 9 minutes

run/walk
2. Broad Jump 2.80 M. 2. Sit ups 5 minutes
3. Shot Put 3.30 M. OR
4. High Jump 0.80 M. Jumps with 50 minutes
5. 200 M. Run 50 Seconds. Skipping rope.
Candidates who are graduates or above will be given 10 marks,

sports qualifications will carry 20 marks.
Out of the above five (5) events of physical efficiency tests, it will
be compulsory to qualify in 4 events to be eligible for consideration.
Candidates will be awarded 10 Marks each for clearing each of these

5 events (total 50 Marks) Qualifying Marks would be 40.
Candidates who qualify the physical events will be put through a

written test of Matriculation level to test the general awareness (50
marks) and Punjabi Language (20 marks) This will be followed by
an interview of 10 marks. Candidates must secure a minimum of
40% marks in the written test as well as in interview in order to
qualify for selections.

NOTE:- It is mandatory to secure 40% marks in written test and
40% marks in interview in order to qualify for selection.


35
RECRUITMENT STANDING ORDER NO. 3 OF 2005 FOR THE
RECRUITMENT OF CONSTABLES IN INDIA RESERVE
BATTALION(S) OF PUNJAB POLICE
This Standing Order supersedes all such previous orders in matters

concerning Recruitment of Constables for the India Reserve Battalions.
Recruitment for this purpose shall be carried out by a Central Recruitment
Board.
1) COMPOSITION OF THE BOARD

The Central Recruitment Board shall be headed by a selection grade
officer in the rank of Superintendent of Police/Commandant. He
shall be assisted by members of the Board who shall be SP rank
officers. There shall be a minimum of three such members and their
maximum strength shall be determined by the number of regional
Sub Boards to be constituted keeping in view the anticipated
number of applicants. At least one of these members shall be from
the Scheduled Caste/Scheduled Tribe category. Composition of the
Recruitment Board will be prescribed by this office, before each
recruitment. The Board shall also have in addition a representative
of Ministry of Home Affairs, Govt. of India, a representative of ex-
servicemen and one representative of sports persons to be
nominated by this office.
Depending upon the anticipated response, this office shall

decide upon the number or regional Sub-Boards to be constituted
for facilitating the recruitment. Each of these Sub-Boards
shall be supervised by a member of the Central Recruitment Board
as mentioned above. These Sub-Boards shall further include
an officer each of the rank of Additional S.P./Asstt. Commandant
and a Dy. S.P. to be nominated by this office. It shall be ensured
that each Sub-Board has a representative of Scheduled
Caste/Scheduled Tribe category. The chairperson of the Board and
the representatives of MHA, Ex-Servicemen and Sportsmen shall
periodically visit the regional sub centres and the overall
supervision shall vest with the chairperson of the recruitment
Board.
2) VENUE OF THE BOARD

The office of the Recruitment Board will function from a place to
be decided by the Board. Recruitment would be held on the dates
and at centres to be decided by the Board. The physical
measurement and physical efficiency test shall be conducted at the

regional centres. The written examination shall be administered
centrally at as many examination centres simultaneously as decided
by the Board. The interviews shall be held at any one location to be
decided by the Board.
3) ELIGIBILITY REQUIREMENTS
(i) Only male candidates shall be eligible to apply for enlistment

in the IRB.
(ii) Educational Qualification
The minimum educational qualifications for recruitment would
be Matriculation or its equivalent with Punjabi as one of the
elective subjects, from a recognized Board of Education/
University. However, in case of Ex-servicemen, the minimum
educational qualifications will be Middle standards, as Ex-
servicemen during their service pass professional courses and
acquire sufficient knowledge.
(iii) Age
The minimum age limit will be 18 years and maximum will be
22 years as on the first of the month in which the recruitment
is proposed to be carried out. Relaxations in upper age limit in
the case of Scheduled Castes/ Scheduled Tribes and Backward
Classes, shall be given as prescribed by the State Govt. Ex-
servicemen shall be given relaxation in the upper age limit by
3 years plus the number of years of service rendered in the
defence forces.
(iv) Eligibility for re-employment of Ex-servicemen.
For Ex-servicemen who have been trained soldiers, only
written test, interview and medical fitness test will be
conducted for selection. Relaxation of upper age limit to the
extent of military service plus three (3) years is applicable.
However, break in army service and re-employment should not
exceed 24 months. No Physical Efficiency Test (PET) is
required for ex-servicemen. Their service should have been
rated ‘Good’ or above in character and they should be
medically fit.
(v) Physical Standards
Height (min.) : 5 feet 7 inches
Chest measurements :
Unexpended (min.) : 33 inches
Expanded (min.) : 34½ inches
Min. expansion : 1½ inches

4) RESERVATIONS
While making recruitments, reservations to Scheduled Castes,
Scheduled Tribes, Backward Classes, Ex-servicemen, Sportsmen,
Wards of Police personnel and wards of Freedom fighters, will be
ensured as per Govt. instructions in force.
5) SELECTION PROCESS
The applications would be screened by the Board to exclude those
who do not fulfill the eligibility criteria. Admit cards with Roll
Nos. will be issued 15 days prior to the date of physical
measurement/physical efficiency test to the eligible candidates.
Selection process would comprise of four phases out of which the
first three phases would be qualifying and eliminatory in nature.
a) Phase-I Physical measurement:

Eligible candidates will be screened for height and chest
measurements. Height would be measured first. Chest
measurement would be done only for the candidates who are of
the prescribed height and above. Only the qualifying
candidates will be sent for the physical efficiency test (PET).
b) Phase-II Physical Efficiency Test (PET):

The candidates qualifying the minimum physical standards will
be allowed to participate in the physical efficiency test
consisting of the following events:
(i) One mile (1600 meters) race to be completed in 6 minutes
30 seconds (only one chance)
(ii) Long Jump 11 feet (3 chances)
(iii) High Jump 3 feet 6 inches (3 chances)
NOTE: A candidate must qualify in all the above 3 events.

Failure to qualify in any one of the above events of PET will
render the candidate as disqualified.
c) Phase-III Written Test:

The candidates who qualify in the Physical Efficiency Test
will be required to appear in a written test which will be
qualifying in nature.
(i) The written test will consist of one paper with questions
on general knowledge, environment, science, numerical
aptitude, test of reasoning etc. The paper can be answered
in Punjabi, Hindi or English.

(ii) Minimum pass marks in written examination will be 40%
for the candidates from Scheduled Castes/Scheduled
Tribes category, 45% for those from Backward Classes
and 50% for all other categories.
d) Phase-IV Interview:
i) Candidates who qualify in the written examination shall
be called for interview.
ii) A maximum of 25 marks will be awarded on the basis of
the interview after assessing the candidate for his
personal bearing, response, orientation and general level
of intelligence etc.
e) Final Merit:
The final merit of the candidates will be drawn category-wise
on the basis of the marks obtained in the interview.
f) Medical Examination:
Candidates who are selected after the interview will be put
through detailed medical examination to assess their
suitability/fitness for appointment.
6) REDRESSAL OF GRIEVANCES:
For any grievance pertaining to physical measurements and
physical efficiency test, the candidate may approach the officer in-
charge, IRB Recruitment Sub-Board who will take an on the sport
decision. However, an appeal may be preferred to the Appellate
Authority who will be a DIG rank officer to be nominated by this
office for each regional centre. Decision of the Appellate Authority
shall be final and binding. Details about this authority will be
prominently displayed on a Notice Board at the selection centre.
For any grievance against the process of written examination, the
candidate may approach the officer in-charge of the examination
centre who shall give an on the spot decision. Appeal shall lie with
the Appellate Authority of the examination centre to be nominated
by this office whose decision shall be final and binding.
For any grievance against the process of interview, the candidate
may approach the chairperson of the Board who shall given an on
the sport decision. Appeal shall lie with the Appellate Authority to
be nominated by this office whose decision shall be final and
binding.
This has the approval of D.G.P. Punjab.
Sd/-


36

RECRUITMENT OF CONSTABLES IN ARMED BATTALIONS OF PUNJAB POLICE

The recruitment of constables in Armed Bns. of Punjab Police is made by the
department from time to time. Therefore, it is desirable to lay down the procedure
for direct recruitment in the rank of constables to be recruited by a
Recruitment Board.
Henceforth, all future direct recruitments in the rank of constables shall
be made by Recruitment Board to be constituted by Head Office. It would not
be in the preview of the Board to recruit and recommend the candidates of
PLI cases, fresh raising of India Reserve Battalions and against the quota of
sports persons.
I. COMPOSITION OF THE BOARD

The central Recruitment Board shall be headed by an officer in the rank
of Deputy Inspector General of Police. He shall be assisted by members
of the Board who shall be SP/DSP rank officers. There shall be a
minimum of three such members and their maximum strength shall be
determined by the number of regional Sub-Boards to be constituted
keeping in view the anticipated number of applicants. At least one of
these members shall be from the Schedules Castes/Scheduled tribes
category. Composition of the Recruitment Board will be prescribed by
head office before each recruitment. The Board shall also have in
addition of Ex-servicemen to be deputed by the concerned department.
II. POWERS AND FUNCTIONS OF THE BOARD
a) Depending upon the anticipated response, head office shall decide

upon the number of Regional Sub-Boards to be constituted for
facilitating the recruitment. Each of these Sub-Board shall be
supervised by a member of the Central Recruitment Board as
mentioned above. These sub-Boards shall further include officers of
the rank of SP/ Additional S.P./Asstt. Commandant/Dy. S.P. to be
nominated by the head office. It shall be ensured that each Sub Board
has a representative of Scheduled Castes Scheduled Tribes category.
The overall supervision shall vest with the chairperson of the
Recruitment Board.

b) VENUE OF THE BOARD
The office of the Recruitment Board will function from a place to
be decided by the Board. Recruitment would be held on the dates
and at centres to be decided by the Board. The physical
measurement and physical efficiency test shall be conducted at the
Regional Centres. The written examination shall be administered
centrally at as many examination centres simultaneously as decided
by the Board. The interviews shall be held at any one location to be
decided by the Board.
c) RESERVATIONS
While making recruitments, reservation to scheduled castes,
Scheduled Tribes, Backward Classes, Ex. servicemen, Sportsmen,
Wards of police personnel and Wards of Freedom fighters, will be
ensured as per Govt. instructions in force.
d) SELECTION
The applications would be screened by the Board to exclude those
who do not fulfill the eligibility criteria. Admit cards with Roll
Nos. will be issued 15 days prior to the date of physical
measurement/physical efficiency test to the eligible candidates.
Selection process would comprise of four phases as outlined in the
following para.
e) REDRESSAL OF GRIEVANCES
For any grievance pertaining to physical measurements and
physical efficiency test, the candidate may approach the officer in-
charge, Recruitment Sub-Board Armed Battalions who will take an
on the spot decision.
For any grievance against the process of written examination, the
candidate may approach the officer in-charge of the examination
centre who shall give an on the spot decision.
For any grievance against the process of interview, the candidate
may approach the chairperson of the Board who shall give an on the
spot decision.

III. STANDARDS/REQUIREMENTS AND OTHER CONDITIONS FOR
CANDIDATES
C) ELIGIBILITY REQUIREMENTS
(i) Only male candidates shall be eligible to apply for enlistment

in the Armed Battalions.
(ii) Educational Qualifications

The minimum educational qualifications for recruitment would
be 10+2 or its equivalent with Punjabi as one of the elective
subjects of the level of matriculation, from a recognized Board
of Education/University. However, in case of Ex-servicemen,
the minimum educational qualifications will be Matriculations,
as Ex-servicemen during their service pass professional
courses and acquire sufficient knowledge.
(iii) Age
The minimum age limit will be 18 years and maximum will be
22 years as on the first of the month in which the recruitment
is proposed to be made out. Relaxations in upper age limit in
the case of Scheduled Castes/ Scheduled Tribes and Backward
Classes, shall be given as prescribed by the State Govt.
Ex-servicemen shall be given relaxation in the upper age limit
by 3 years plus the number of years of service rendered in the
defence forces. For Ex-servicemen who have been trained
soldiers, only written test, interview and medical fitness test
will be conducted for selection. Relaxation of upper age limit
to the extent of military service plus three (3) years is
applicable. However, break in army service and re-employment
should not exceed 24 months. No Physical Efficiency Test
(PET) is required for ex-servicemen. Their service should
have been rated ‘Good’ or above in character and they should
be medically fit.
(iv) Physical Standards

Height (min.) : 5 feet 7 inches
Unexpanded (min.) : 33 inches
Min. expansion : 1½ inches

b) SELECTION PROCESS
1) Phase-I Physical measurement :
Eligible candidates will be screened for height and chest
measurements. Height would be measured first. Chest
measurement would be done only for the candidates who are of
the prescribed height and above. Only the qualifying
candidates will be sent for the physical efficiency test (PET).
2) Phase-II Physical Efficiency Test (PET) :
The candidates qualifying the minimum physical standards will
be allowed to participate in the physical efficiency test
consisting of the following events :
a) One mile (1600 meters) race to be completed in 6 minutes
30 seconds (only one chance).
b) Long jump 11 feet (3 chances)
c) High jump 3 feet 6 inches (3 chances)
NOTE: A candidate must qualify in all the above 3 events. Failure

to qualify in any one of the above events of PET will render the
candidate as disqualified.
3) Phase-III Written Test:
The candidates who qualify in the physical Efficiency test will
be required to appear in a written test of 100 marks which will
be qualifying in nature.
a) The written test will consist of one paper with questions
on general knowledge, environment, science, numerical
aptitude, test of reasoning etc. The paper can be answered
in Punjabi, Hindi or English.
b) Minimum pass marks in written examination will be 40%
for the candidates from Scheduled Castes/Scheduled
Tribes category, 45% for those from backward classes and
50% for all other categories.
4) Phase-IV Interview:
a) Candidates who qualify in the written examination shall
be called for interview.
b) Interview would carry 25 marks. Marks would be awarded
on the basis of the interview after assessing the candidate
for his personal bearing, response, orientation, technical
skills and general level of intelligence etc.

5) Final Merit:
The final merit of the candidates will be drawn category-wise
on the basis of the total marks obtained in the written test and
the interviews.
6) Medical Examination:
Candidates who are selected after the interview will be put
through detailed medical examination to assess their
suitability/fitness for appointment.

Director General of Police, Punjab.


37
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pI. ey. pI jlMDr kYt[
2. ifptI ieMspYktr jnrl puils
pRSwsn, pMjwb, cMfIgVH[ (mYNbr)
3. kmWfYNt 7 btwlIAn, pIeypI, jlMDR kYt (mYNbr)
4. fwierYktr sports pMjwb, cMfIgVH (mYNbr)
5. ie`k puils krmcwrI ijs ƒ iksy ivSyS Kyf iv`c (mYNbr)
ARjn Avwrf imilAw hovy[
borf dy mYbrW iv`c zrUrq Anuswr qbdIlI vI kIqI jw skdI hY
borf dw sQwn
borf dw hYfkuAwtr pI.ey.pI. lwienz jlMDr kYt ivKy hovygw[ srIrk imxqI pROPwrmYs jwcn leI
trwiel Aqy ieMtrivaU pI.ey.pI. lwienz jlMDr CwaUxI ivKy hovygI[
srIrk imAwr
lVikAW leI k`d 5'7"

CwqI 33" × 34½"
lVkIAW leI k`d 5'3"
Bwr 50 iklogRwm
XogqwvW
ividAk Xogqw
BrqI leI G`to G`t ividAk Xogqw 10+2 jW ies dy brwbr, pMjwbI lwzmI ivSy smyq iksy pRvwinq
isìKAw borf/XUnIvristI qo pws hovy[

aumr
1. ijs mhIny ivc BrqI sbMDI kwrvweI kIqI jwxI hY aus mhIny dI pihlI qrIk ƒ aumIdvwr dI
aumr 18 qoN 22 swl dy ivc hoxI cwhIdI hY[
2. AnusUicq jwqIAW/AnusUicq kbIly Aqy pCVIAW SRyxIAW nwl sMbMDq ibnYkwrW ƒ auprlI aumr
dI h`d ivc rwj srkwr v`loN inrDwrq inXmW qihq 5 swl dI Cot hovygI[
KyfW sbMDI Xogqw

1. aumIdvwr ny Awpxy sUby v`lo nYSnl p`Dr/Awl ieMfIAW ieMtr XUnIvristI p`Dr qy pRqIinDqw
kIqI hovy[
2. aus aumIdvwr ƒ pihl id`qI jwvygI ijs ny nYSnl Aqy Awl ieMfIAW ieMtr XUnIvristI p`Dr
qy qmgw/qmgy pRwpq kIqy hox[
CotW
iksy aumIdvwr ƒ jykr koeI Cot lOVIdI hoeI qW auh borf dI isPwrS qy kwrn drswaux auprMq sm`rQ
AiDAkwrI ƒ ByjI jwvygI Aqy smr`Q AiDkwrI v`lo hI Cot dyx sMbMDI AMiqm PYslw ilAw jwvygw[
rwKvWkrn
BrqI krn smyN srkwr dIAW hdwieqW Anuswr irzrvySn id`qI jwvygI
cox krn dw qrIkw
1. sB qoN pihlW iKfwrI dy sbMDq Kyf dy trwiel ley jwxgy Aqy jykr iKfwrI trwiel ivc Xog
nhI pwieAw jWdw qW cox dI AglyrI kwrvweI nhIN kIqI jwvygI[ aus qoN bwAd Xog pwey gey
aumIdvwrW dI ieMtrivaU leI jwvygI[ borf dy cyArmYn v`lo iksy ivSyS Kyf dw trwiel Aqy
ieMtrivaU smyN aus Kyf nwl sbMDq iksy mwihr ivAkqI dI shwieqw vI leI jwvygI[
2. Xog aumIdvwrW dy trwiel qoN bwAd qsdIk sudw srtIiPkyt cYk kIqy jwxgy[
3. qsdIk sudw srtIiPkyt cYk krn qoN bwAd Xog pwey gey aumdIvwrW dI srIrk imxqI kIqI
jwvygI[

4. BrqI leI cox, iKfwrI dIAW KyfW iv`c ipClIAW auplbDIAW, KyfW iv`c aus dI mOjUdw
siQqI/pRPwrmYs Aqy borf v`loN ley gey trwielW iv`c idKweI geI kwrgujwrI ƒ AwDwr mMn ky
kIqI jwvygI[ iksy iek p`K dy AwDwr qy hI cox nhIN kIqI jwvygI[
vIfIE gRwPI
trwielW smyN aumIdvwrW dI mukMml vIfIEgRwPI kIqI jwvygI qW ik BrqI mukMml hox qoN bwAd
iksy pRkwr dI iSkwieq dw inptwrW shI FMg nwl kIqw jw sky[
qsdIk cwl clx
borf duAwrw cuxy gey iKfwrIAW dw cwl clx sbMDq izlHw mKIAW Aqy KuPIAW ivBwg duAwrw qsdIk
krvweIAW jwvygw[
fwktrI muAienw
borf duAwrw cuxy gey iKfwrIAW dw ivsiqRq fwrtrI muAwienw ies mMqv leI inrDwrq kIqy gey
mYfIkl borf qoN krvweIAW jwvygw[
fwierYktr jnrl puils

pMjwb, cMfIgV[
nMbr 11704 eI ‐ 1(4) imqI cMfIgV 11‐7‐2007
auprokq dw auqwrw AYfISnl fwierYktr jnrl puils, Awrmf btwlIAnz, jlMDr CwauxI ƒ
sUcnW Aqy lOvIdI kwrvweI leI ByijAW jWdw hY jI [
(AYn. pI. AYs. AOlK, AweI. pI. AYs)

fwierYktr jnrl puils
pMjwb, cMfIgV[

v`lo
vDIk fwierYktr jnrl puils,
Awrmf bnz : jlMDr CwauxI[
v`l
vDIk fwierYktr jnrl puils,
rUlz, pMjwb, cMfIgVH[
nMbr : 11773/sI.bI.-pI.sI. jlMDr imqI 10‐8‐2009
ivSw :- stYifMg Awrfr[
Xwd p``qr,
hvwlw Awp jI dy dPqr dy sYivgRwm nMbr 759/pI.Awr.-4 imqI 29‐7‐2009 dy sbMD iv`c[
KyfW dy ADwr qy mihlw ispwhI Aqy ey.AYs.AweI. (iKfwrI) Ahu`dy pr BrqI krn sbMDI stYifMg Awrfr bwry
p`qr ivvhwr dPqr fwierYktr jnrl puils, pMjwb, cMfIgVH nwl kIqw jwvy[ KyfW dy ADwr qy ispwhI
(iKfwrI) dI BrqI sbMDI fwierYktr jrnl puils, pMjwb, cMfIgV v`loN jwrI kIqy stYifMg Awrfr nMbr
3/2007 dI Poto kwpI nwl n`QI krky ByjI jWdI hY[
n`QI - auprokq Anuswr
vwsqy vDIk fwierYktr jnrl puils,

Awrmf bnz: jlMDr CwauxI[


38
RECRUITMENT OF CONSTABLES (GENERAL DUTY) IN PUNJAB POLICE

Recruitment in the rank of Constable in Punjab Police shall be made through a State
Level Police Recruitment Board in a transparent manner.
The procedure to be followed for recruitment of Constables (male/female) in Punjab
Police is laid down below.
1) CONST I TUTION OF THE STATE LEVEL POLICE RECRUI TMENT BOARD

The State Level Police Recruitment Board for recruitment of Constables
(male/female) in the Punjab Police hereinafter referred to as the Board shall be
headed by an officer in the rank of Inspector General/Deputy Inspector
General of Police. He/She shall be assisted by atleast two members of the
Board who shall be of the rank SSP or equivalent. At least one member of the
Board must be belonging to SC/ST category.
2) CONSTITUTION OF THE REGIONAL SUB-BOARDS
The office of DGP shall decide upon the number of regional sub-boards to be
constituted for facilitating the recruitment.
3) VENUE OF THE BOARD
The Physical Measurement and Physical Efficiency Test (PET) shall be
conducted at such centres as may be decided by the Board. The written
examination shall be administered centrally at as many examination centres
simultaneously as decided by the Board. The interview shall be held by the
Board at any one location to be decided by the Board.
4) ELIGIBILITY CRITERION
The minimum educational qualifications for recruitment as constable
would be 10+2 or its equivalent, with Punjabi as one of the elective
subjects at the level of matriculation from a recognized University.
However, in case of Ex-servicemen, the minimum educational
qualifications will be matriculation standards, as Ex-servicemen during
their service pass professional courses and acquire sufficient knowledge.
(ii) Age
The minimum age limit will be 18 years and maximum will be 22 years.
The cut of date shall be determined by the Board. Relaxations in upper
age limit in the case of Scheduled Castes/ Scheduled Tribes and
Backward Classes, shall be as prescribed by the State Government.

For Ex-servicemen shall be given relaxation in the upper age limit
by 3 years plus the number of years service rendered in the Defence
Forces. However, the period between discharge from defence services
and re-employment should not exceed 24 months (2 years).

For males
Minimum without expansion : 33 inches
Minimum with expansion : 34½ inches
For females
a) Vision : Minimum distant vision should be 6/6 for the individual eye
without correction (i.e. without wearing of glasses).
b) Must pass high grade colour vision test. Must not have knock knees, flat
foot or squint eyes. Must not have any defect or deformity, likely to
interfere with the efficient performance of the duties.
5) SELECTION PROCESS
The selection process will be conducted in four phases.
(i) Phase-I Physical measurement :
Eligible candidates will be screened for height and chest measurements
and eligible female candidates for height measurement. In case of all
candidates height shall be measured first. Chest measurement would be
done only for those male candidates who are of or above the prescribed
height. Only those candidates who meet the prescribed standards of
Physical Measurements will be eligible for the Physical Efficiency Test
(PET).
(ii) Phase-II Physical Efficiency Test (PET) :

The candidates meeting the minimum physical standards will be eligible
to participate in the Physical Efficiency Test which shall be of qualifying
nature and shall comprise of the following events :

For males (except ex-servicemen)
(a) One mile (1600 meters) race to be completed in 6 minutes 30
seconds (only one chance)
(b) Long Jump 3.80 M (3 chances)
(c) High Jump 1.20 M (3 chances)
For ex-servicemen (35 years and above)

(a) 1400 meters Run/Walk to be completed in 12 minutes (only one
chance)
(b) 10 Sit-ups.
For females
(a) 800 M Run to be completed in 4 minutes (only one chance)
(b) Long Jump 3.25 M (3 chances)
(c) High Jump 1.05 M (3 chances)
NOTE: A candidate must qualify all the above events. Failure to qualify
in any one of the above events of PET will disqualify the candidate.
(iii) Phase-III Written Test:

Only those candidates who qualify the Physical Efficiency Test will be
eligible to appear in a written test:-
(a) The written test will comprise of one paper of 100 marks with
questions on general knowledge, numerical aptitude, test of
reasoning etc. The paper can be answered in Punjabi, or English.
(b) Minimum pass marks in written examination will be 45% for the
candidates from Scheduled Castes/Scheduled Tribes category and
Backward Classes and 50% for all remaining.
(iv) Phase-IV Interview:

(a) Interview would carry 15 marks. The candidate would be assessed
for his personal bearing, response, orientation, technical skills and
general level of intelligence etc.
(b) The number of candidates to be called for the interview shall not
be more than three times the number of posts advertised.
(c) The Board will decide cut off marks for the candidates to be called
for the interview.

(v) Merit List :
The merit of the candidates will be drawn category-wise on the basis of
the total marks obtained by the candidate in written test and interview.
The Board shall finalise the list of selected candidates to be
recommended for recruitment after following the roster as per the
Government instructions regarding reservation of different categories
except sports persons.
The Board will also prepare a waiting list of 10% candidates from
each category (minimum one candidate of each category).
The Govt. instruction reg. reservations for Scheduled Castes,
Scheduled Tribes, Backward Classes, Ex-Servicemen, Wards of
Freedom fighters shall be strictly adhered to by the Board.
As per the State Govt. letter No. 1(211)94-2HI/10176 dated
11.06.1996, 2% of the total vacancies shall be filled out of ‘Wards of
Police Personnel’ against the quota meant for handicapped persons.
NOTE :A separate Board shall be constituted to select candidates for or

recruitment against 3% posts reserved for sports persons.
6) REDRESSAL OF GRIEVANCES:
For any grievance pertaining to physical measurements, physical efficiency
test and written test the candidate may approach the Chairpersons of the Sub-
Recruitment Board who will take decision on the spot. For any grievance
against the process of interview, the candidate may approach the chairman of
The Board who shall give decision on the spot.

Sd/-
Date: 5.7.2006


39
From
(Esstt-I Branch CPO)
To
The Chairperson,
Recruitment Board for Women Constable-cum
DIG/Border Range, Amritsar.
Memo No. 5586 /E-I(4)

Dated Chandigarh, the 19-7-2009

SUBJECT: AMENDMENT OF STANDING ORDER NO. 2 OF 2008

Please refer to your office FAX/memo No. 24938/BR/Rect. Dated 18.07.09, on the
subject noted above.
2. Your recommendation to change standards of parameters of physical efficiency

prescribed in Standing Order No. 2/2008 for the recruitment of female constables
has been accepted. Now, the standards for physical efficiency test for the
recruitment of female constables has been accepted. Now, the standards for physical
efficiency test for the recruitment of female constables will be as follows :-
1. 800 mtrs. Run 4 minutes No change

2. Long Jump 3.00 mtrs. (9.8 feet) Instead of 3.25 mtrs. (10.66 feet)
3. High Jump 0.95 mtrs. (3.11 feet) Instead of 1.05 mtrs. (3.44 feet)
3. The Standing Order No. 2/2008 is thus amended accordingly. A copy of the same
will be sent separately.
(AIG/Pers-I)
Punjab

No. 5587-89 /E-I(4) dated Chandigarh, the 19-7-2009
A copy of the above is forwarded to the following for information and necessary action :-
1. Sh. Kaustubh Sharma, IPS

SSP/Fatehgarh Sahib-cum-Chairman,
Recruitment Sub Board, Fatehgarh Sahib.
2. Sh. Arunpal Singh, IPS

Comdt. 7th Bn. PAP-cum-Chairman,
Recruitment Sub Board, Jalandhar.
3. Sh. Pramod Ban, IPS

SSP/Hoshiarpur-cum-Chairman,
Recruitment Sub Board, Hoshiarpur.
(AIG/Pers-I)
Punjab


40
RECRUITMENT OF CONSTABLES (DISTRICT POLICE CADRE)
IN PUNJAB POLICE

Recruitment in the rank of Constable in Punjab Police (District Police Cadre)
shall be made through a State Level/District Level Police Recruitment Board in a
transparent manner. The Recruitment Board shall be common for both male and female
constables.
1. CONSTITUTION OF THE DISTRICT LEVEL POLICE RECRUITMENT

BOARD
The District Level Police Recruitment Board for recruitment of Constables (male)
in the Punjab Police hereinafter referred to as the Board shall be headed by an
officer in the rank of SSP. The Chairman shall be assisted by at least two Gazetted
officers of the rank of SP/DSP who shall not be from the same district in which
the Board is constituted. At least one member of the Board, must belong to SC/ST
category.
2. SUPERVISION OF THE DISTRICT LEVEL POLICE RECRUITMENT

BOARD
Zonal IGPs shall select the members of the Board from officers within the Zone
and shall supervise the overall functioning of the Boards carrying out Recruitment
in districts within the Zone.

The Physical Measurements and Physical Efficiency Test (PET) shall be
conducted at such centres as may be decided by the Board.

The minimum educational qualification for recruitment as Constable would be
10+2 or its equivalent, with Punjabi as one of the elective subjects at
matriculation level from a recognized Education Board/University. However, in
case of Ex-Servicemen, the minimum educational qualifications will be
Matriculation.
(ii) Age
The minimum and maximum age for recruitment shall be 18 years 25 years
respectively. The cut off date shall be 1st January, 2010. Relaxation in upper age
limit in the case of Scheduled Castes/Scheduled Tribes and Backward Classes
shall be as prescribed by the State Government.

Ex-servicemen shall be given relaxation in the upper age limit by 3 years plus the
number of years of service rendered in the Defense Forces. However, the period
between discharge from defense services and re-employment should not exceed
24 months (2 years).
For males




The candidate shall, before enrolment, be medically examined and certified
physically fit for service by the Civil Surgeon in accordance with provisions of
PPR 10.6.4
The candidates will be awarded marks based on the following criteria :-
i) Height (Male)

1
up to & including 5'‐11 /2 " ‐ 19
do- 5'-11" - 18
do- 5'-10 1/2 " - 17
do- 5'-10" - 16
do- 5'-9 1/2 " - 15
do- 5'-9" - 14
do- 5'-8 1/2 " - 13
do- 5'-8" - 12
do- 5'-7 " - 11
do- 5'-7 " - 10
ii) Female

up to & above 5'‐8" ‐ 20
1
up to & including 5'‐7 /2 " ‐ 19
do- 5'-7 " - 18
do- 5'-6 1/2 " - 17
do- 5'- 6 " - 16

do- 5'-5 1/2 " - 15
do- 5'-5 " - 14
do- 5'-4 1/2 " - 13
do- 5'-4" - 12
do- 5'-3 1/2 " - 11
do‐ 5'‐3 " ‐ 10
Male / Female
M.A./LLB/Engg./M.Sc./MCA/MBBS/M.PED /BDS 18 19 19.5
or equivalent


The candidates meeting the minimum physical standards will be eligible to
participate in the Physical Efficiency Test which shall be of a qualifying nature
and shall comprise of the following events:-



(b) 10 sit-ups.

For females
(a) 800 metre Run to be completed in 4 minutes (only one chance)
NOTE : A Candidate must qualify all the above events. Failure to qualify in any
one of the above events of PET will disqualify the candidate.

(iii) Interview
(iv) Merit List

The merit of the candidates will be drawn category-wise on the basis of the total
marks obtained by the candidate in educational qualification, physical standards
and interview. The Board shall finalize the list of selected candidates to be
recommended for recruitment after following the roster as per the Government
instructions regarding reservation of different categories except sportspersons.

As per the State Government letter No. 1(211)94-2HI/10176 dated 11-06-1996,
2% of the total vacancies shall be filled out of 'Wards of Police Personnel' against
the quota meant for handicapped persons.

Recruitment shall be done in all the districts by the concerned Boards and
Battalion on the same date simultaneously.
For any grievance pertaining to physical measurements, physical efficiency test
and written test the candidate may approach the Chairperson of the Recruitment
Board who will take decision on the spot.

For any grievance against the process of interview, the candidate may approach
the Chairman of the Board who shall give decision on the spot.
approval.
Date : 25-02-2010 Director General of Police, Punjab.

41
RECRUITMENT OF CONSTABLES (ARMED POLICE CADRE) IN PUNJAB.
POLICE

Recruitment in the rank of Constable in Punjab Police (Armed Police Cadre) shall
be made through a State Level / District Level Police Recruitment Board in a transparent
manner. The Recruitment Board shall be common for both male and female constables.
1. CONSTITUTION OF THE ARMED POLICE CADRE RECRUITMENT

BOARD
The District Level Police Recruitment Board for recruitment of Constables (male)
officer in the rank of SSP. The Chairman shall be assisted by at least two Gazetted
officers of the rank of SP/DSP who shall not be from the same district in which
the Board is constituted. At least one member of the Board, must belong to SC/ST
category.
2. SUPERVISION OF THE ARMED POLICE CADRE RECRUITMENT

BOARD
Zonal IGsP shall select the members of the Board from officers within the Zone
and shall supervise the overall functioning of the Boards carrying out Recruitment
in Armed Police Cadre within the Zone.

conducted at such centres as may be decided by the Board.

Matriculation.
(ii) Age

Ex-servicemen shall be given relaxation in the upper age limit by 3 years plus the
number of years of service rendered in the Defence Forces. However, the period
between discharge from defence services and re-employment should not exceed
24 months (2 years).
For males.


PPR 10.6.4
The candidates will be awarded marks based on the following criteria:-
i) Height (Male)
up to & above 6' & above - 20

up to & including 5'-11 1/2 " - 19
do- 5'-11" - 18
do- 5'-10 1/2 " - 17
do- 5'-10" - 16
do- 5'-9 1/2 " - 15
do- 5'-9" - 14
do- 5'-8 1/2 " - 13
do- 5'-8" - 12
do- 5'-7 " - 11
do- 5'-7 " - 10
ii) Female

up to & above 5'‐8" ‐ 20
1
do- 5'-7 " - 18
do- 5'-6 1/2 " - 17
do- 5'- 6 " - 16
do- 5'-5 1/2 " - 15

do- 5'-5 " - 14
do- 5'-4 1/2 " - 13
do- 5'-4" - 12
do- 5'-3 1/2 " - 11
do‐ 5'‐3 " ‐ 10

Male / Female
or equivalent




(b) 10 sit-ups.

For females
(a) 800 M. Run to be completed in 4 minutes (only one chance)
NOTE: A Candidate must qualify all the above events. Failure to qualify in any
(iii) Interview

(iv) Merit List
instructions regarding reservation of different categories except sportspersons.
The Govt. instructions reg. reservations for Scheduled Castes, Scheduled Tribes,


Recruitment shall be done in all the districts by the concerned Boards on the same
date simultaneously.

approval.
Date: 25-02-2010 Director General of Police, Punjab.

42
RECRUITMENT OF CONSTABLES (FEMALE) (DISTRICT POLICE CADRE
AND ARMED POLICE CADRE) IN PUNJAB POLICE


Recruitment in the rank of Constable (FEMALE) in Punjab Police (District Police
Cadre) and Armed Police Cadre shall be made through a Central Police Recruitment
Board in a transparent manner.
1. CONSTITUTION OF THE CENTRAL POLICE RECRUITMENT BOARD

The State Level Police Recruitment Board for recruitment of Constables (female)
officer in the rank of Deputy Inspector General of Police. He/ She shall be
assisted by at least two members of the Board who shall be of the rank SSP or
equivalent. At least one member of the board must belong to SC/ST category.
2. SUPERVISION OF THE RECRUITMENT BOARD (District Police Cadre

and Armed Police Cadre)
The office of DGP shall decide upon the number of regional sub-boards to be
constituted for facilitating the recruitment on the recommendations of the
Chairman of the Board so nominated for the purpose.

conducted at such center as may be decided by the Board.

Matriculation.
(ii) Age

For Ex-servicemen: The wife/widow and daughter of an Ex-Serviceman is
eligible to apply against seats reserved for Ex-Serviceman in accordance with
Govt. Instructions issued by PP Branch vide their No. G-S-R-11/Const./Arts, 309,
234 and 318/82 dated 02-02-1982.
For Females


PPR 10.6.4
The candidates will be awarded marks based on the following criteria :-
ii) Female

up to & above 5'‐8" ‐ 20
1
do- 5'-7 " - 18
do- 5'-6 1/2 " - 17
do- 5'- 6 " - 16
do- 5'-5 1/2 " - 15
do- 5'-5 " - 14
do- 5'-4 1/2 " - 13
do- 5'-4" - 12
do- 5'-3 1/2 " - 11
do‐ 5'‐3 " ‐ 10
Female
or equivalent



For females
(d) 800 M. Run to be completed in 4 minutes (only one chance)
(e) Long Jump 3.00 metre (9.8 Feet) (3 chances)
(f) High Jump 0.95 metre (3.11 Feet) (3 chances)
NOTE : A Candidate must qualify all the above events. Failure to qualify in any

(iii) Interview
(iv) Merit List

instructions regarding reservation of different categories except sportspersons as
per instructions issued by the Government from time to time.
Backward Classes, Ex-Servicemen, wards of Freedom fighters shall be strictly
In accordance with Government Instructions issued by Department of Home

Affairs & Justice vide their memo. No. 1(211)94-2H(I)/10176 dated 11-06-1996,
2% of total vacancies shall be filled of wards of police personnel belonging to the
following categories shall be covered:-

i) Who have suffered casualty of one or more of the following relatives on the anti-
terrorist front :-
(a) Father
(b) Mother
(c) Sister/Brother
(d) Son/Daughter
(e) Any other dependent family member
ii) Who have suffered permanent disability on account of action against terrorists or
attack by terrorist.
iii) Who have been awarded President's Police Medal of Gallantry or Police Medal
for Gallantry for showing bravery in action(s) against terrorists or attack by
terrorists.
iv) Who have taken part in at least 3 encounters with terrorists.
Who otherwise in the opinion of the Director General of Police have been in
forefront of the fight against terrorism.

NOTE: A separate Board shall be constituted to select candidates for recruitment against
3% posts reserved for sportspersons.
approval.
Date : 27-02-2010 Director General of Police, Punjab



SECTION N

ROSTERS


43
FOR CENTRAL SENIORITY OF N.G.O.
AIM AND OBJECT
To bring about uniformity in the seniority and promotion in the cadre of

police officials in promotion zone from confirmed Head Constables to Sub-
Inspectors level serving in the State of Punjab in different police units viz.
PAP/GRP/PPA, Phillaur/ Distt. Police / Intelligence Wing (till separate cadre of
Intelligence Wing is approved and notified by the State Government subject
to judgement of Courts).
According to the provisions contained in rule 12.1(4), of P.P.R. 1934

Inspectors of Police are borne on Provincial rolls and receive Provincial
constabulary numbers, Sub Inspectors and Assistant Sub Inspectors of Police
are borne on Range rolls and receive Range constabulary numbers, whereas
Head Constables and Constables in each district are borne on district rolls
and receive district constabulary numbers.
According to the aforesaid provisions contained in the Punjab Police Rules,

the seniority of Sub-Inspectors and Asst. Sub Inspectors is maintained at
Range Level and promotions are also ordered at Range Level in the rank of
ASI and SI. Promotions in the rank of ASIs and SIs depend upon availability
of vacancies in the respective range which occasionally differs from Range to
Range, and between other Police units. In this way Police personnel posted in
one Range/Police Unit get early promotion in the rank of ASI and SI even if
they are juniors to the officers in the same rank posted in other Range/Police
Units. This in the long run, affects their seniority in the higher ranks as
Inspector of Police and above.
This office has been receiving requests from the NGOs posted in different
wings of the Punjab Police Department requesting for maintenance of
uniform seniority of NGOs at the Central level from which confirmation and
promotion of NGOs should be ordered centrally.
This matter has been considered at C.P.O. level and it has been decided that
in order to bring uniformity in the matters relating to confirmation and
promotion of Assistant Sub Inspectors and Sub Inspectors of Police posted in
Ranges/other police units, a Central Roster of Seniority shall be maintained

at C.P.O. This Roster will include the names of all confirmed Head Constables
posted in District/GRP/PAP/PPA Phillaur and Intelligence Wing jointly in order
of their seniority to be prepared at C.P.O. from which officials will be deputed
directly to undergo the Intermediate School Course in their seniority and
after undergoing the aforesaid training course their names will be admitted
to List D-I by the concerned Police units i.e. Range/GRP/PAP etc. Further
promotion to the rank of ASIs will be made out Head Constables whose
names exist on List D-I/D-II according to the provisions contained in the
Punjab Police Rules. Promotion to the rank of Sub-Inspector shall be made
from amongst those ASIs whose names shall exist on List E-I/E-II as per
their seniority in the Central Roster and according to the provisions contained
in the Punjab Police Rules. Accordingly, it has been decided as under:
1) Promotion and confirmation in the rank of ASIs (including confirmation of

directly recruited ASIs) and Sis will be made from the Central Seniority
Roster after the concerned officials have undergone the intermediate and
Upper School Course or have been exempted from the same, as the case
may be.
2) Whenever a vacancy for promotion/confirmation in the rank of ASI/SI

occurs in any police unit, the same shall be intimated to C.P.O.
3) On receipt of above information, the C.P.O. shall on the basis of central

seniority roster, intimate to the unit concerned the name and number of
the senior-most Head Constable/ASI as the case may be, awaiting
promotion/conformation to the unit concerned. The unit concerned shall
thereafter order the promotion/confirmation as per vacancy/vacancies
available.
4) All police units who maintain promotion lists, D-I, D-II, E-I and E-II shall
regularly send following information to C.P.O.:
(i) The names (seniority-wise) of all confirmed Head Constables.
(ii) Names (seniority-wise) of all Head Constables who have passed the
promotion courses for Head Constables and whose names exists on
List D-I.
(iii) Names (seniority-wise) of all Head Constables; who have not

qualified the promotion course for Head Constables and whose
names exist on List D-II.

(iv) Names (seniority wise) of all ASIs who have passed the promotion
course of ASIs and whose names exist of List E-I.
(v) Names(seniority wise) of all ASIs who have not passed the promotion
course of ASIs and whose names exist on List E-II.
On the basis of above information the C.P.O. shall prepare a separate

seniority roster for Head Constables/ Assistant Sub-Inspectors. This shall not,
however, apply to Tele Communication Wing.


44
To
All Heads of the Department, Punjab Government
Registrar, Punjab & Haryana High Court
All Divisional Commissioners
All Deputy Commissioners; and
Sub Divisional officers (Civil) Punjab
No. 8/30/96-3PPI/17240
Punjab Government
Department of Pension and administrative reform
(Personnel Policies section-1)
Date, Chandigarh 21 August, 1997
SUBJECT: IMPROVEMENT IN THE RESERVATION ROSTER OF DIFFERENT CATEGORIES
(DETAILS OF 100 POINTS)
Sir/Madam,
I have been directed to draw your attention to Social Welfare Department,

Punjab Circular Letter No. 7/1/90-RCI/11374 dated 30.12.1996 (Copy enclosed)
vide which reservation for direct recruitment for Backward Classes has been
increased from5% to 12% and advice from Punjab Service Commission was sought
vide letter dated 30.4.1997 whether the direct recruitment should be made
according to this policy or the old reservation policy should be adopted. In order to
get clarification on this point the matter was taken up with the Welfare Department.
The Welfare Department has clarified that the increase in the reservation has been
made according to the decision taken in a meeting of Council of Ministers held
on 27.12.1996. On the basis of this decision a meeting of the officers concerning
to reservation policy of the respective Department was called on 14.1.1997. On the
basis of their consent the reservation policy keeping in view the new roster
point regarding appointments was done. The details regarding new appointments
keeping in view the new roster point is enclosed with this letter. All heads of
department are therefore requested to make future direct appointments keeping in
view the roster point and compliance of the instruction issued by the welfare
Department be made in toto.
3. Kindly acknowledge receipt of this letter.

Your's faithfully,
Sd/-
(Megh Raj)
Joint Secretary Personnel (M)

Copy of this is forwarded to all Financial Commissioners and Administrative Secretaries
to Government of Punjab, Special Secretaries, Additional Secretaries, Joint Secretaries,
Deputy Secretaries and Under Secretaries for information.

Sd/‐
A.N. Singla
(Superintendent)
21.8.1997

To
All Financial Commissioners, Chief Administrative Secretary, Special Secretaries,
Joint Secretaries Special Secretaries, Additional Secretaries, Deputy Secretaries and
Under Secretaries and Under Secretaries for information.
AVPN : 8/30/96-3PP-I/17241 dated Chandigarh 21 August 1997
P N No. : 8/30/96-3PP-I/17242 dated Chandigarh 21 August 1997
Copy of the above is forwarded to all Superintendence Secretaries to
Ministers/Personal Secretaries Civil Secretariat Punjab, Chandigarh, for information

Sd/‐
A.N. Singla
(Superintendent)
21.8.1997
A copy is forwarded to Secretary, Punjab Public Service Commission, Patiala in
reference to his letter No. P & 8 9/78/6172, dated 30.4.1997 for information and
necessary action.
Sd/‐
A.N. Singla
(Superintendent)
21.8.1997
A copy is forwarded to the Secretary, Social, Child and Women Welfare

Department, Punjab in reference to his letter No. 10/26/95/5SS/1597 dated
5/6.6.1997 for information and necessary action.
Sd/‐
A.N. Singla
(Superintendent)
21.8.1997


To
The Secretary, Punjab Government,
Social Defence, Child & Women Welfare Department,
Punjab, (Social Defence Branch)
True Translated Copy
Advocate
DETAILS OF ROSTERS
(Reservation of different categories of vacancies out of 100 points)
Roster No. Reserved Category Roster No. Reserved Category

1. S.C.
2. General
3. General
4. General
5. S.C.
6. General
7. Ex. Serviceman
8. B.C.
9. S.C.
10. General
11. Handicapped
12. General
13. S.C.
14. Ex-Serviceman
15. General
16. B.C.
17. S.C.
18. General
19. General
20. General
21. S.C. (Ex. Serviceman)
22. General
23. Sportsman

24. B.C.
25. S.C.
26. General
27. General
28. Ex. Serviceman
29. S.C.
30. General
31. General
32. General
33. S.C.
34. General
35. B.C. (Ex. Serviceman)
36. General
37. S.C.
38. General
39. General
40. Handicapped
41. S.C. (Sportsman)
42. B.C.
43. General
44. Ex. Serviceman
45. S.C.
46. General
47. General
48. B.C.
49. S.C.
50. General
51. General
52. General
53. S.C. (Ex. Ser.)
54. General
55. General
56. B.C.
57. S.C.
58. General

59. General
60. Ex. Serviceman
61. S.C.
62. General
63. Freedom Fighter
64. B.C.
65. S.C.
66. General
67. Ex. Serviceman
68. General
69. S.C.
70. General
71. Handicapped
72. B.C.
73. S.C. (Ex. Ser.)
74. General
75. General
76. General
77. S.C.
78. General
79. General
80. B.C. (Ex. Ser.)
81. S.C.
82. General
83. General
84. General
85. S.C.
86. General
87. Ex. Serviceman
88. B.C.
89. S.C.
90. General
91. General
92. General
93. S.C. (Ex. Ser.)

94. General
95. General
96. B.C.
97. S.C.
98. General
99. General
100. Sportsman
Note: The brief description of above appointments category wise on the basis of roster point
is given below :-
1. Roster No. 1, 5, 9, 13, 17, 21, 25, 29, 33, 37, 41, 45, 49, 53, 57, 61, 65, 69, 73, 77,
81, 85, 89, 93, 97 (Total 25) reserved for Scheduled Caste.
2. Roster No. 8, 16, 24. 35, 42, 48, 56, 64, 72, 80, 88 and 96 (Total 12) reserved for
Backward Classes.
3. Roster No. 7, 14, 21, 28, 35, 44, 53, 60, 67, 73, 80, 87, 93 (Total 13) Reserved for
Ex-Servicemen (Defence)
4. Roster No. 11, 40 and 71 (Total 3) Reserved for disable persons.
5. Roster No. 23, 41, 100 (Total 3) Reservation for Sportsman.
6. Roster No. 63 Reserved for Freedom Fighters.
7. Roster No. 2, 3, 4, 6, 10, 12, 15, 18, 19, 20, 22, 26, 27, 30, 31, 32, 34, 36, 38, 39,
43, 46. 47, 50, 51, 52, 54, 55, 58, 59, 62, 66, 68, 70, 74, 75, 76, 78, 79, 82, 83, 84,
86, 90, 91, 92, 94, 95, 98 and 99 (Total 50) Reserved for General Categories.
True Extract
Advocate


SECTION O

MISCELLANEOUS


45
Chapter XIII
Efficiency Bars in Various Grades of the Police Clerical Cadre
1. Appendix ‘B’ (Rule 14) to the Punjab Police Clerical (State Service
Class-III) Rules, 1960 mentions the authorities who are competent to
stop the members of the Police Clerical Service at the efficiency bar.
The qualifications which are necessary for crossing these bars, are not
laid down in the above mentioned rules.
2. Detailed instructions on the subject of crossing of Efficiency Bars are

contained in Punjab Government memo. No. 3574-G-48/35863 dated the
5th July, 1948 and letter No. 1055-G-51/1308 dated the 23rd February,
1951, copies of which were forwarded to all Heads of Police Offices in
the Punjab with this office endst. No. 8196-8220/B dated 31.7.48 and
10048-72/B dated 23.7.1951 respectively. The instructions contained in
these communications must be rigidly observed, otherwise cases of
inequity and injustice may occur. It is important that no official should
be allowed to cross the Efficiency Bar unless his case has been
thoroughly scrutinized and he is found to be deserving of this
promotion. It is, therefore, of utmost importance that each case should
be carefully considered and its merits fully examined in the light of the
Punjab Government instructions referred to above.
3. For ready reference and to prevent oversight the instructions issued from
time to time are consolidated and are given as follows for the guidance of all
concerned:
(a) The crossing of an efficiency bar is to be distinguished from the
earning of an annual increment. In the case of the annual increment
onus is on the authority to show cause why it should be with held;
in the case of crossing a bar the onus is on the official tacitly or
otherwise, to show-cause why he should cross it.
(b) It is essential that each case is dealt with care and that the crossing
of an efficiency bar is not regarded as a mere matter of routine.
Broadly speaking, efficiency and honesty should, taken together, be
the deciding factors. These factors do not always hang together, on
the contrary, a dishonest officer is more of an efficient than
otherwise while an honest officer may not necessarily be efficient.

(c) (i) There are two bars in the grade of clerks. No particular
difficulty should arise with regard to the first bar. The
Government servant when considered fit to perform
satisfactorily the ordinary duties of his service should be
allowed to cross the second and final bar unless he is adjudged
unfit to be placed in charge of a post which the persons of his
rank can be called upon to fill. Purely routine workers who are
not efficient enough to justify promotion into higher grade,
should not be allowed to proceed to the top of the scale.
It is necessary to afford all clerks an opportunity to show that

they are capable of more than routine work. At least one year
before the date he is due to cross the efficiency bar at the
second stage, each clerk shall, therefore, be posted to duties
which will give him scope to prove his efficiency. These duties
include correspondence, preparation of statistics, requiring
common sense, preparation of bills, etc. If it is not possible to
post him independently on such duties, he should be required
to do them in addition to his own duties.
(ii) Steno-typists shall be permitted to cross the bars if they do

their work satisfactorily in their grade.
(iii) Junior Scale Stenographers shall be permitted to cross the bars

if they do their work satisfactorily in their grade.
(iv) Assistants shall be permitted to cross the bar if they work

satisfactory in their grade.
(v) Senior Scale Stenographers shall be permitted to cross the

efficiency bar if they do their work satisfactorily in their
grade.
(d) The following factors should be kept in view so that a case of

inequity and injustice may not occur:
(i) The efficiency bar must be real, and recommendation for

passing them should not be given as a matter of course to
those Government servants who just manage to avoid
getting into trouble.

(ii) For the purpose of crossing the efficiency bars,
Government servants will broadly fall into three divisions
as below and their cases will be dealt with as explained
against each:
(aa) GOOD- Are those who consistently earn good reports

who will in the ordinary course be permitted by
competent authority to cross the efficiency bar.
(ab) FAIR- Are those who secure at least 50 percent
good reports. They should not be permitted to cross
the bar unless the Head of the Department is satisfied
on a careful study of the record that he merits
promotion and gives promise of satisfactorily filling
the heavier charges in the grade.
(ac) POOR- Are the remainder, and they will not be
permitted to cross the bar
.
(e) The competent authorities while considering each case on the basis
of the above classification should take into account the severity or
leniency of the officer whose reports are under consideration and
the nature of the work on which the Government servant was
employed.
(f) Stoppage at an efficiency bar should be for general bad work and
inefficiency continued over several years and not for one or two
lapses for which ordinary stoppage of increment.(with or without
future effect) should be the punishment.
(g) The cases of stoppage at efficiency bars should be reviewed at the

expiration of the period of one year from the date of order and, if
necessary, at the same interval thereafter.
4. The authorities who are not competent to pass orders about the crossing
of efficiency bar in respect of members of Punjab Police Clerical
Service shall refer the cases to the Inspector General at least two months
before a Government servant is due to cross the efficiency bar in his
grade.
Sd/‐
(A. Kumar)


46
Chapter XIV
Instructions Regarding Good Conduct of Police

Officers/Officials
1. Instructions have been issued from time to time that Police

officers/officials should maintain absolute integrity and that they
should not do anything which is unbecoming of Government employee.
These instructions, inter-alia, are on the following subjects:-
(a) Prohibition of the grant of free passes for cinemas to Government

employees. No Police officer/official should, in any circumstances,
ask for or accept a free pass for any Cinema or other place of
entertainment except when on official duty.
(b) Violation of traffic laws and misuse of public motor vehicles.

(i) They should not enter motor vehicles which are already full.
(ii) They must not compel drivers of motor buses to permit them to drive.
(iii) They must not on any account sit on the right hand side of the
driver.
(iv) They should not ask for or accept free travel in any public motor vehicle.
(c) Consumption of intoxicating drinks and drugs and smoking in

office and in uniform. A Police officer/official shall:-
(i) Strictly abide by any law relating to intoxicating drinks or
drugs in force in any area in which he may happen to be for
the time being;
(ii) Take due care that the performance of his duties is not affected
in any way by the influence of any intoxicating drink or drug.
(iii) Not appear in a public place in a state of intoxication;
(iv) Not habitually use any intoxicating drink or drug to excess.
(d) Public demonstration in honour of Government employees. No

Police officer/official shall, except with the previous sanction of
the government, receive any complimentary or valedictory address
or accept any testimonial or attend any meeting or entertainment
held in his honour or in the honour of any other Government
employee, except:

(i) A farewell entertainment of a substantially private and
informal character held in honour of a Police Officer or any
other Government employee on the occasion of his retirement
or transfer of any person who has recently quit the service of
any Government ; or
(ii) The acceptance of simple and inexpensive entertainment

arranged by public bodies or institutions.
Exercises of pressure or influence of any sort on any
government employee to induce him to subscribe towards any
farewell entertainment even if it is of a substantially private or
informal character and collection of subscriptions from NGOs
or ORs under any circumstances for the entertainment of a
gazetted officers, is forbidden.
(e) Canvassing of Non-Official or Other Influence.

No Police Officer shall bring or attempt to bring any political or
other influence to bear upon any superior authority to further his
interests in respect of matters pertaining to his service in this
department.
(f) Issue of Character Certificates.

(i) Some Police Officers issue, in their personal capacity,
certificates of good character to various individuals. It is felt
that there is grave danger inherent in this practice because a
certificate of good character issued by a Police officer,
especially an officer of the Criminal Investigation Department,
creates an impression that the Police authorities have satisfied
themselves to the antecedents of the person concerned. Very
often considerable importance is attached to such character
certificates and the persons to whom these are shown, assume
that the Police authorities have nothing against the particular
individual. To avoid any possibility of people being misled by
such certificates, it is ordered that no Police Officer should
issue a character certificate to an individual in his personal
capacity.
(ii) Senior Police Officers should ensure that no Police

officer/official violates any of the above instructions. Any of
the above lapses on the part of Police officers/officials should
be taken very seriously and there should be no hesitation whatsoever
in punishing the defaulter.
Sd/‐
(A. Kumar)

47
OFFICE OF THE DIRECTOR GENERAL OF POLICE,
PUNJAB, CHANDIGARH
NO. 10801/CR-LA-2 DATED, CHD. THE 24.5.2009
IN SUPERSESSION OF THIS OFFICE ORDER NO. SPL. INSTRUCTIONS/ PS /

DGP DATED 27.3.2009
Order
In is often noticed that multiple enquiries are initiated parallel to the ongoing
investigations in the FIRs already registered. These enquiries are either sequential or at
times parallel, meaning there by that the same matter is being probed at various levels by
different officers. Multiplicity of enquiries creates a confusion & result in the following
problems:
i) Findings/conclusions of different enquiries vary from one another.

ii) Varied conclusions make it difficult to reach the truth at the Supervisory level.
iii) At times it becomes embarrassing when this is noticed by Court/s
Commissions/Govt.
All officers are duty bound to look into the grievances of the public and initiate
action in an appropriate manner, keeping the various provisions of Cr. P.C. in mind.
Accordingly whenever a complaint is received, it should ordinarily go to the I.O. for its
examination during the course of investigation itself.
After registration of a case, enquiries should be marked by Senior Officer only after
satisfying himself regarding prima-facie facts of the case and also the stage of
investigation. This can easily be done by summoning the case file or the I.O., it is also
possible to seek status report from the concerned I.O./SHO./SSP before ordering any
enquiry.
Whenever, the Senior Officer is satisfied that intervention is required in the interest
of justice, by the way of changing investigation officer or making enquiry to some other
officer, he should pass a speaking order to this effect and copy of such speaking order be
sent to concerned.

i) I.O./S.H.O.
ii) SSP
iii) Addl. D.G.P., Crime, Punjab/D.G.P., Punjab
iv) District & Sessions Judge of the concerned Sessions Division.
The officer marking such enquiry should verify from all levels that no similar
enquiry is already being conducted at any other level/by any other officer. Any enquiry
which is conducted after the registration of the case, shall be considered as part of the
investigation and in all such cases the enquiry officer shall give case diaries according to
the proceeding of the matter.
Whenever a senior officer from the field or police headquarters has ordered an
enquiry into a case, no junior officer will order any other/subsequent enquiry. The
concerned SSP must ensure it. It may also be ensured that when the final report of a case
has been submitted in the Court, prescribed procedure must be followed before ordering
any further enquiry/Investigation.

Punjab, Chandigarh.
Office of the Director General of Police, Punjab, Chandigarh
No. 10802-856I/CR.L.A-2 dated, Chd. the : 24-5-09
Copy of above order is forwarded for information and necessary action to :

1. All Addll. Director(s) General of Police in Punjab.
2. All Inspector(s) General of Police in Punjab, (including IsGP/Zonal).
3. All DIsG in Punjab. (including Range DIsG)
4. All Distt. SSsP in Punjab.
5. AIG/GRP, Punjab.
Punjab, Chandigarh.

48
Standing order No. 1/2009(SO)/E-III(2)
"Attachment of officials from Armed Battalions to District Police"
A large number of requests are received recommending attachments

of officials from Armed Battalions to the District Police. As per Punjab
Police Rules, 1934, Armed Battalions and District Police constitute
separate cadres up to the rank of Sub-Inspector. Under the Punjab
Police Act, 2007, the cadres have been separated even in the rank of
1nspector.
2. It has, therefore, been decided that no such requests for attachments

from Armed Battalions to District Police shall be entertained other than
in exceptionally rare circumstances involving public interest. In such
exceptions, the recommendations should clearly justify the reasons for
such attachment. On attachment to the Districts, these officials
belonging to the Armed Battalions would maintain their lien with their
parent units for the purposes of pay, promotion etc. The attachment
will be for a period of 6 months only. Second and last extension can be
given for another 6 months. Thereafter, no further extension in
attachments shall be permissible. An official who has been on
attachment to the District shall not be considered for further
attachment before a period of 2 years to be reckoned from the date he
rejoins his parent unit after repatriation.
3. On attachment the officials will be debarred from occupying posts in

Police Stations / Police Posts (SHO, Addl. SHO, Investigation Officer,
Munshi etc.). They would also not be eligible to be posted in the
specialized units like CIA, Economic Offences Wing, PO staff & Anti
Gunda Staff etc. On attachment these officials shall only be eligible to
be posted in District Armed Reserves and under the various heads in
the Police Lines.
Dated 18.08.09 Director General of Police, Punjab.

49
SEPARATION OF INVESTIGATION AND LAW & ORDER

FUNCTIONS IN THE POLICE STATIONS
It is often experienced that one of the primary reason for poor

investigation and low conviction rates is the fact that the time and energy
of the entire police station personnel is almost entirely consumed towards
responding to public order, bandobast and VIP duties. There is an emergent
need to allow a detachment of investigators in the police station to focus
exclusively on investigation and prosecution of criminal cases and
introducing thereby an element of functional specialization which will
ultimately improve the quality of investigation.
This important police reform has been the constant theme of

various police commissions viz. National Police Commission (1977-1981),
Padmanabhiah Committee (2000), Group of Ministers on National Security
(2000-2001), Malimath Committee on Criminal Justice System Reform
(2001-2003).
The Punjab Police Act 2007 also mandates separation of

Investigation and Law and Order functions for greater professionalism in
police functioning.
AIM: -
By this order, we intend:
(a) To improve upon the quality of investigation of criminal

cases.
(b) To ensure speedy and timely investigation of cases by
reducing the causes for delay in investigation.
(c) To ensure application of scientific aids in crime investigation.
(d) To introduce expertise and specialization in our detection as
well as investigation.

ORGANISATION: -
(a) In every Police Station, a separate Investigation and Law and

Order staff shall be posted/earmarked by the SSP. The
strength of this staff will be according to the norm outlined
later in the order. However local variance can be there
depending upon the registration of crime and load of
investigation in that police station. Final decision will be with
the SSP/ Commissioner of Police.
(b) This police station staff shall work under the full control of
the SHO of the Police Station who shall normally be of
Inspector rank. However, the SSP will ensure that those,
who are posted, are best available for the job of detection
and investigation.
(c) The work of both the Investigation and Law and Order units
in the police station will be supervised by the SHO, DSP
Subdivision and SP City concerned.
(d) The SSP will further ensure that once posted in either wing
the personnel are not transferred before one year, except
in cases of specific complaint of misconduct or inefficiency.
Even in such exceptional cases transfer has to be with
reasons to be recorded in writing and with the prior approval
of the Range DIG (IGP Zonal in case of Commissionerates).
(e) Men and Officers posted with the Investigation staff of the
police station shall normally not be deployed for any law &
order and Bando-bast duty except in grave situations under
the specific orders of the SSP.
(f) It should our endeavour to repose greater confidence in the
abilities of our subordinate ranks and give them higher
responsibilities which will serve to enhance their self esteem.
Hence Head Constables, graduate Constables and other
experienced Constables should be entrusted with minor
investigations. This will boost their confidence as well as
enable NGOs to focus on important cases of serious nature.

DUTIES OF THE INVESTIGATION STAFF:
The Investigation staff shall be entrusted with investigation of

important and serious IPC offences such as:
IPC Cases to be investigated by Investigation Staff of Police Station
1. Murder
2. Dacoity
3. Pre. Assembly for Dacoity
4. Burglary
5. Rioting
6. Culpable Homicide
7. Attempt to Murder
8. Poisoning
9. Kidnapping
10. Abduction
11. Rape
12. Theft
13. Robbery
14. Receiving of Stolen Property
15. NDPS Act case where the quantity is not commercial or
where any big organised drug racket is not suspected
16. Cheating and criminal breach of Trust: - Investigation to be
conducted by District Economic Offences Wing if the
amount involved more than 20 lacs.
17. Hit and Run cases of u/s 304 A
18. 498A / 304 B IPC
(i) Each I.O. in the investigation unit shall investigate at least 25 cases in
a year. The IOs shall be responsible for each case from its registration
to conviction. They shall also be responsible for attending court work
and other litigation that may arise in the cases under investigation.
Personnel Management Compendium Vol-1 Page 916

(ii) This unit in pursuance of its duties shall be assisted/aided by CIA/special
crime/investigation units at the district headquarters under the charge of SP
(Detective). For the purpose of arrest of accused persons and raids on suspected
persons this unit shall be assisted by Law & Order police.
(iii) The staff of the Investigation unit shall be made to undergo an
orientation at PPA Phillaur on scientific methods of investigation.
(iv) All the men and officers posted in Investigation staff will also be
responsible for the collection and dissemination of information about
crime and criminals.
(v) In some cases, the law has specified a particular rank of police officer
to register or to investigate those cases, the legal position in such
cases is not to be disturbed by this Standing Order.
(vi) The Investigation staff shall also be responsible, (a) for the pairvi of
the cases investigated by them and (b) for preparing the necessary
documents and making all the entries into the prescribed registers, as
required by Law or by Punjab Police Rules.
(vii) The Investigation staff shall develop their own sources of information.
They should further conduct themselves in such a manner that they
are able to secure effective cooperation of the people.
DUTIES OF THE LAW AND ORDER STAFF: -
The responsibilities of Law & Order Staff of police station are to

be as follows: -
i) Maintenance of Law & Order
ii) Prevention of Crime (Patrolling, Naka duties, preventive
arrests)
iii) All VIP/Security/Bandobast duties.
iv) Community policing initiatives
v) Immediate response to all crime/emergencies.
vi) Investigation of cases other than those with Investigation
Wing
vii) Traffic duties

viii) Conducting enquiries on public complaints regarding non-
cognizable offences and domestic disputes between one
individual or many individuals.
ix) The Law & Order staff in the police station shall continue
investigating all the minor cases under local & special laws.
In addition, they may continue with the registration and
investigation of hurt cases and other minor or simple cases
of IPC also.
The Law and Order Staff should be envisioned as the first unit of
police/public interface. Accordingly the deployment of the force in terms of
manpower, (their number and their age profile), the logistics and the charter
of duties should be designed for fulfilling the aforementioned duties and for
this reason the unit be kept agile and in constant touch with public without
binding it down to long and tedious procedures of investigation.
This Law and Order Staff, shall, in pursuance of its duties, be

assisted by the PCR and the traffic wing (a component of the security and
traffic wing of the district police) as and when required.
NORMS FOR POSTING OF MANPOWER IN THE POLICE STATIONS: -

Law and order 1 5 8
Total 2 8 14

Law and order 1 2 6
Total 2 3 11

Category A Police Stations – (Commissionerate)

Total 2 10 24
Category B Police Stations – (Commissionerate)

Total 2 6 14
For Police Posts in the State: -
Rank Law & order Investigation

i) 123 Police Posts in the State ASI 0 123
HC 492 0
Total 492 123
All supervisory officers must put in their best endeavour to ensure effective
and meaningful implementation of this important police reform measure.

Punjab.


Punjab Police Act,
IPS Rules
&
Regulations
From To
ACT
1 The Punjab Police Act, 2007 921 959
IPS RULES & REGULATIONS
2 The Indian Police Service (Appointment by 960 965

Competitive Examination) Regulations, 1955
3 The Indian Police Service (Appointment by 966 982

Promotion) Regulations, 1955
4 The Indian Police Service (Cadre) Rules, 1954 983 1007
5 The Indian Police Service (Recruitment) Rules, 1008 1017

1954
6 The Indian Police Service (Special Allowance) 1018 1019
Rules, 1977
7 The Indian Police Service (Regulation of 1020 1024
Seniority) Rules, 1988
8 The Indian Police Service (Probation) Rules, 1025 1045

1954
9 The Indian Police Service (Fixation of Cadre 1046 1049

Strength) Regulations, 1955
As applicable to Punjab Police
10 The Indian Police Service (Uniform) Rules, 1954 1050 1072
11 The Indian Police Service (Pay) Rules, 2007 1073 1098

PART I
1
THE PUNJAB POLICE ACT, 2007
(Punjab Act No. 10 of 2008)
AN
ACT
to respond to the democratic aspirations of the people and to provide for the
establishment, regulation and management of the police, redefine its role, duties and
responsibilities and to enable it to function as an efficient, professional, effective,
accountable, people friendly, service oriented and responsive agency, free from
extraneous influences, accountable to law by taking into account the emerging challenges
of policing, enforcement of rule of law, the concern for security of the State and the
society, particularly the venerable sections and minorities, good governance, human
rights and for the matters connected therewith or incidental thereto.
Be it enacted by the Legislature of the State of Punjab in the Fifty-eighth Year of

the Republic of India as follows:-
Chapter – I
PRELIMINARY
1. Short title and commencement- (1) This Act may be called the Punjab Police
Act, 2007.
(2) It shall come into force on such date, as the State Government may, by
notification in the Official Gazette, appoint.
1
Received the assent of the Governor of Punjab on the 24th January, 2008, and
published in Punjab Govt. Gazette Part I on dated 5.2.2008 vide Notification
No. 10-Leg/2008 dated 5.2.2008.

2. Definitions - (1) In this Act, unless the context otherwise requires,-
(a) “Annual Policing Plan” means a statement, prepared before the

beginning of each financial year, of the police priorities for the year
indicating the financial resources expected to be available and of the
proposed allocation of such resources.
(b) “Cattle” include cows, buffaloes, elephants, camels, horses asses,

mules, sheep, goats and swine;
(c) “City Police Commissionerate” means major urban areas notified as

such by the State Government in Official Gazette for purpose of this
Act.
(d) “Commissioner” means Commissioner of Police appointed as such

under section 8;
(e) “Community Police Resource Centre” means a body, registered under

the Societies Registration Act, 1860 with a view to provide for public-
police interface.
(f) “competent authority” means an authority, as may be prescribed by

rules for different purpose under this Act;
(g) “Group C posts” means the posts, categorized as such under the
relevant Service Rules;
(h) “insurgency” means waging of armed struggle by a group or a section

of population against the State with the objective of secession of part
from the territory of India;
(i) “internal security” means preservation of sovereignty and integrity of

the State from the disruptive and antinational force within the State;
(j) “militant activities” include any violence of a group, using explosives,

inflammable substances, firearms or other lethal weapons or hazardous
substance in order to achieve its objectives;
(k) “municipal area” means an area, defined as such in the Punjab

Municipal Act, 1911 and Punjab Municipal Corporation Act, 1976;
(l) “Non-Gazetted Officer” shall include an officer of the rank of

Assistant Sub-Inspector of Police, Sub-Inspector of Police and
Inspector of Police.

(m) “organized crime” includes any crime, committed by a group or a
network of persons in pursuance of its common intention of unlawful
gain by using violent means or threat of violence;
(n) “out post” means a police post, carved out an area of a police
department.
(o) “out source” means procurement of work from or its entrustment to

some other agency or persons, outside the police department.
(p) “place of public amusement and public entertainment” means a place,
which may be notified as such by the State Government from time to
time;
(q) “police district” means the area notified as such under section 10;
(r) “police officer” means any member of the Police Service of the State,
constituted under this Act, and includes Indian Police Service officer
allocated or deputed to the State Cadre;
(s) “Police range” means a geographical area, comprising two or more

police districts, which may be notified as such by the State
Government in the official gazette.
(t) “Police zone” means a geographical area of the State, comprising two
or more police ranges, which may be notified as such from time to
time by the State Government in the official Gazette.
(u) “prescribed” means prescribed by rules made under this Act;
(v) “Public place” means any place to which the public have access and
includes—
(i) a public building, market, mall, train, bus, monument and precincts
thereof; and
(ii) any place, accessible to the public for drawing water, washing or
bathing or for purposes of recreation;
(w) “Regulations” means regulation made under this Act;
(x) “Rules” means rules made under this Act;
(y) “section” means a section of this Act;
(z) “Service” means the police service constituted under this Act;

(aa) “Special Cell” means a Police Investigation Unit, specially dealing
with the crime of particular type, like cyber crime, crime against
Women and Children, crime related to Non-Resident Indians,
economic offences and crime against Scheduled Castes.
(bb) “State” means the State of Punjab;
(cc) “State Government” means the Government of the State of Punjab;
(dd) “Strategic Policing Plan” means a plan setting out the proposed
arrangement for policing during a specified period, and includes
priorities of the financial resources expected to be available and of the
proposed allocation of those resources expected to be available and of
the proposed allocation of those resources;
(ee) “Subordinate rank” means a rank below the Assistant Superintendent

of Police or Deputy Superintendent of Police; and
(ff) “Terrorist activity” includes any activity of a person or a group using

explosive or inflammable substances or firearms or other lethal
weapons or noxious gases or other chemicals or any other substance of
a hazardous nature with the aim of strike terror in the society or any
section thereof, and with an intent to overawe Government, established
by law.
(2) The words and expressions, used in this Act, but not defined, shall
have the same meanings as assigned to them in the General Clause Act, 1897 (Act
10 of 1897), the Code of Criminal Procedure, 1973 (Act 2 of 1974) and the
Indian Penal Code, 1860 (Act 45 of 1860).

Chapter II
CONSTITUTION AND ORGANIZATION OF POLICE SERVICE
3. Constitution of Police Service -(1) There shall be one Police Service in the State.
(2) Notwithstanding anything contained in any other law or any of the

provisions of this Act, members of the Police Service shall be liable for posting
anywhere in the State and outside the State, as may be ordered by the competent
authority.
4. Organization and Composition of Police Service- Subject to the provisions of

this Act,-
(a) the Police Service shall consist of such numbers in various ranks and have
such organization or cadres, as the State Government may, by general or
special orders, determine, and shall include the members of the Indian
Police Service, allocated or deputed to the State;
(b) the officers of subordinate ranks of district police, armed police,

Intelligence and technical and support services shall form separate cadres.
Seniority of each cadre shall be maintained at the State level. Transfer of a
member of one cadre to another cadre shall not be allowed;
(c) not with standing anything contained in sub-clause (b), a member of the
Police Service may be allowed to be deputed on deputation from one cadre
to another cadre or organization or department, as per rules;
(d) the direct recruitment to various subordinate ranks in the Police Service
shall be made through a State Level Police Recruitment Board or District
Level Police Recruitment Board in a transparent manner;
(e) the mode of recruitment, pay, allowances and other service conditions of
the members of the Police Service shall be such, as may be prescribed;
(f) the State Government shall provide for employment opportunities to

women in the Police Service and may provide for separate physical
standards for their recruitment; and

(g) the State Government may restructure the district police in order to
provide the public with an officer-oriented civil interface of such manner,
as may be prescribed.
5. Appointment of Director General, Additional Director General, Inspector

General, Deputy or Assistant Inspector General- (1) For the overall direction,
control and supervision of the Police Service, the State Government shall
appoint a Director General of Police .He shall also exercise such powers,
perform such functions and duties, and have such responsibilities, as may
be prescribed.
(2) The State Government may appoint one or more Directors General of
Police, Additional Directors General of Police and as many Inspectors
General, Deputy Inspectors General or Assistant Inspectors General of
Police, as it may deem necessary.
(3) The State Government may, by a general or special order direct in

what manner and to what extent, an Additional Director General or an
Inspector General or a Deputy Inspector General or an Assistant Inspector
General of Police assist the Director General of Police in the performance,
exercise and discharge of his powers, functions, duties and
responsibilities.
6. Selection and term of office of Director General of Police (1) The State
Government shall select the Director General of Police from amongst
Indian Police Service officers borne on the State cadre, who are in the rank
of Director General or are eligible to hold this rank for appointment as
Director General of Police.
(2) The Director General of Police so appointed, shall have tenure of not
less than two years, unless he attains the age of superannuation:
Provided that the State Government may, transfer the Director General of
Police before completion of two years of his tenure, if he is -
(a) convicted by a court of law in a criminal case or where charges have

been framed against him by a court in a case involving corruption or moral
turpitude; or
(b) incapacitated by physical or mental illness or otherwise becoming

unable to discharge his functions as the Director General of Police; or.

(c) promoted to a higher post under either the State or the Central
Government.
Provided further that the State Government may also transfer, the Director
General of Police before the completion of two years tenure, for special
reason, to be recorded in writing.
7. Providing of Legal and Finance Officers (1) The State Government may
provide such number of Legal officers and Finance Officers to aid and
advise the office of Director General of Police on legal and financial
matters, as may be prescribed.
(2) The State Government may also appoint in every Police district and
City Police Commissionerate, one or more Legal Officers to advise the
police on legal issues including the adequacy or otherwise of the available
evidence, as deemed necessary in various cases, to be investigated by
them.
(3) Appointment of officers referred to in sub-sections (1) and (2) shall be

made in the manner, as maybe prescribed.
8. Administration of police in municipal areas (1) The State Government

may, by notification in the Official Gazette, establish for a municipal area
and its adjoining area, a police system, which is capable of handling the
typical and complex problems of crime, public order and internal security,
which may call for quick and comprehensive response from the police by
way of purposeful direction, unitary chain of command, professional
competence, functional specialization and legal authority coupled with
accountability.
(2) For achieving the purposes mentioned in sub-section (1) -
(i) the State Government may, appoint a police officer, not below the rank
of Deputy Inspector General of police, to be the Commissioner of Police
for any aforesaid specified area; and
(ii) The Commissioner, so appointed, shall exercise such powers, perform

such functions and duties and have such responsibilities and authority, as
are provided by or under this Act or as may otherwise be directed by the
State Government by a general or special order.

Provided that the State Government may, direct that any of the powers,
functions and duties, responsibilities or authority, exercisable or to be
performed or discharged by the Commissioner of Police, shall be
exercised or discharged subject to the control of the Director General of
Police:
Provided further that in any area for which a Commissioner of Police is

appointed, and is empowered by the State Government by notification in
the Official Gazette, subject to such conditions and limitations, as may be
specified therein, he may exercise and perform in relation to the City
Police Commissionerate, the powers and duties of an Executive Magistrate
and of a District Magistrate under such provisions of the Code of Criminal
Procedure, 1973, and the following Acts or any other Act, as may be
specified in the notification: -
(i) the Indian Explosives Act, 1884;
(ii) the Mental Health Act, 1987;
(iii) the Poisons Act, 1919;
(iv) the Police (Incitement to Disaffection) Act, 1922;
(v) the Immoral Traffic (Prevention) Act, 1956;
(vi) the Arms Act, 1959;
(vii) the Prevention of Cruelty to Animals Act, 1960;
(viii) the Sarais Act, 1867;
(ix) the Cinematograph Act, 1952; and
(x) the Child Marriage Restraint Act, 1929.
9. Creation of Police zones and ranges (1) Each Police zone shall be headed
by an officer of the rank of Inspector General of Police, who shall
supervise the police administration of such zone, and report to the Director
General of Police.

(2) Each Police range shall be headed by an officer of the rank of Deputy
Inspector General of Police, who shall supervise the police administration
of such range, and report to the Director General of Police through the
Inspector General of Police of the Police zone.
10. Police districts - The State Government may, by notification in the Official
Gazette, declare any revenue district of the State or part thereof, to be a
police district. The administration of the police throughout such district,
shall vest in the Senior Superintendent of Police of the district, who maybe
assisted by as many Superintendents of Police, Assistant Superintendents
of Police or Deputy Superintendents of Police, as the State Government
deem necessary.
11. District Level Special Cells - For the purpose of dealing with a particular
category of crime or providing better services to the community at large
including victims of crime, the State Government may, by notification in
the Official Gazette, create one or more Special Cells in each police
district, to be headed by an officer, not below the rank of Inspector.
.
12. Police Sub-Divisions - The State Government may, by notification in the
Official Gazette, divide each police district into as many Sub-Divisions as
may be deemed necessary, which would be headed by an officer of the
rank of an Assistant Superintendent of Police or Deputy Superintendent of
Police.
13. Police Stations - (1) The State Government may, on recommendation of the
Director General of Police, create, by notification in the Official Gazette,
as many police stations and outposts, as may be deemed necessary by it,
in a police district, keeping in view the population, area, crime situation
and the workload in terms of law and order and the distance, to be covered
by the inhabitants to reach the Police Station.
(2) Each Police Station shall be headed by a Station House Officer, not
below the rank of Sub-Inspector of Police or Inspector of Police, as per the
post, duly sanctioned for such Police Station, subject to the fulfillment of
the conditions that the official.--
(i) should not be facing prosecution in a criminal case.
(ii) should not have been served a charge-sheet in a vigilance enquiry or in

a departmental enquiry, concerning serious misconduct involving moral
turpitude.

(iii) must have worked in the rank of Non-Gazetted Officer in a Police
Station for a minimum period of 3 years.
(iv) should not have been awarded a major punishment during a period of
five years, preceding his posting as Station House Officer.
(v) must not have been doubted in respect of his integrity for a period of
five years, preceding his posting as Station House Officer.
(3) There shall be a crime investigation unit in each Police Station.

.
14. Establishment of Community Police Resources Centre -
The Senior Superintendent of Police of a district, shall get

registered and established Community police resource centre in the
district, which may include among other things, streamlining police
Service delivery mechanism, and initiatives, aimed at dissemination of
information, redressal of public grievances, checking domestic violence,
assistance to elders, traffic education and management, child protection,
victim relief and checking drug menace.
15. Terms of office of key police functionaries - (1) The officers posted to the
following posts, shall have a minimum assured tenure of one year against
those posts, which shall be extendable to maximum period of three years :-
1. Inspector General of Police of a zone;

2. Deputy Inspector General of Police of a range;
3. Senior Superintendent of Police;
4. Superintendent of Police;
5. Assistant Superintendent of Police;
6. Deputy Superintendent of Police;
7. Station House Officer of a Police Station;
Provided that an officer may be removed or transferred by the competent

authority from his post before the expiry of the said tenure, if he is, -
(a) promoted to a higher post; or
(b) convicted or against whom, charges having been framed, by a court of

law; or

(c) suspended from Service in accordance with the provisions of the
relevant rules; or
(d) in-capacitated by physical or mental illness or otherwise becoming

unable to discharge his duties and functions; or
(e) there is a need to fill up the vacancy, caused by promotion, transfer or

retirement.
(2) In exceptional cases, an officer may be transferred from his post by the
competent authority before the expiry of his tenure for inefficiency or negligence
or non-performance or where a prima facie case of a serious nature is found
against him on the basis of preliminary enquiry.
16. Co-ordination with district administration - (1) For the purpose of

efficiency in the general administration of the district, the Senior
Superintendent of Police of a district shall maintain proper co-ordination
with the District Magistrate or Deputy Commissioner of the district. The
District Magistrate or the Deputy Commissioner, shall, in addition to his
functions and duties under the provisions of the Code of Criminal
Procedure, 1973 (Act 2 of 1974) and other relevant Acts, coordinate and
direct the functioning of the police in respect of the general administration
of the district in general and in the following in particular, namely:-
(a) promotion of land reforms and the settlement of land disputes;
(b) Control of law and order situation in the district;
(c) Conduct of elections to any public body;
(d) handling of natural calamities and rehabilitation of the persons affected

thereby;
(e) dealing with situation arising out of any external aggression or internal
disturbances;
(f) removal of any persistent public grievance;
(g) handling of communal or castes clashes;
(h) removal of encroachments on public properties;

(i) handling of or dealing with any similar matter, not falling within the
purview of any other department of the State Government, but which may
affect the general welfare of public.
(2) For the purpose of co-ordination, the District Magistrate may call a meeting or
for any information of a general or special nature, as and when required from the
Senior Superintendent of Police of a district and heads of the other departments of
the district. Where the situation so demands, the District Magistrate shall pass
appropriate orders and issue directions, which shall be implemented by the
concerned departments.
17. Railway Police - (1) With a view to prevent, detect and investigate crime and
for enforcement of law and maintenance or order in trains passing through
the railway lines area and other railway area, falling in its jurisdiction, the
State Government may, by notification in the Official Gazette, create one
or more special railways police district, with required number of Railway
Police Sub-Divisions and railway Police Stations consisting of such
railway lines and other railway areas in the State, as it may deem
necessary and appoint a Senior Superintendent of Police, one or more
Superintendents of Police, Assistant Superintendent of Police and Deputy
Superintendents of Police and such other Police Officers for policing such
districts, in such manner, as may be prescribed;
18. Intelligence and Criminal Investigation Wings - The police shall have an
Intelligence Wing for collection, collation, analysis and dissemination of
intelligence and a separate State Crime Investigation Wing for collection,
collation and analysis of criminal intelligence and for investigating
heinous crimes with inter-district or inter-state ramifications, major
economic offences, cyber crime or other cases of serious nature.
19. Technical and Support Service - (1) The State Government shall create and
maintain such specialized and technical agencies and services, under the
Director General of Police, as may be considered necessary or expedient
for promoting efficiency in Police Service.
(2) The services created under sub-section (1), shall include a full fledged
Forensic Science Laboratory at the State Level, a Finger Print Bureau, a
State Crime Record Bureau and a Computer and Telecommunication
Wing.

(3) Notwithstanding anything contained in sub-section(2), the Director
General of Police may, if he so deems appropriate, hire or engage the
services of an expert – whether a person or body on such terms and
conditions, as may be prescribed to carry out the purposes of this Act.
(4) The Police shall have a Research Wing to undertake specific studies
relating to issues having impact on police functioning and performance.
The Director General of Police may hire or engage services of any person
or body on such terms and conditions, as may be prescribed for carrying
out these purposes. The Research Wing shall also undertake the following
tasks, namely:-
(a) preparation of five year perspective plans to modernize and upgrade

police infrastructure with the objective of enhancing the professional
competence and efficient management of the State Police; and
(b) keeping abreast of the latest technologies, successfully introduced by

other police organizations within the country or abroad, and assessing the
adoption or otherwise of such technologies by the State Police.
20. Police Training - (1) The State Government shall establish a Police Training
Academy at the State level and as many Police Training Colleges and
Police Training Schools as may be deemed necessary by it for ensuring
efficient post-induction training of all directly recruited police personnel
in various ranks, pre-promotion training for all those promoted to higher
levels and such other general and specialized in-service training courses
for Police personnel of different ranks and categories, as may be required
from time to time.
(2) For the aforesaid purposes, the State Government shall procure the
services of officers from the police service, or Paramilitary Forces or
Armed Forces or other Professional Organizations, for the Police Training
Academy, College and Schools, referred to in sub-section(1). The
aforesaid officers shall be selected after carefully examining their teaching
aptitude. The State Government shall evolve a scheme of monetary and
other incentives on the pattern of those, followed by Sardar Vallabhai
Patel National Police Academy, Hyderabad to attract and retain the best of
the available talent in the service of such training institutions.
(3) No police officer shall be deployed on duty without undergoing and

passing the prescribed basic training. No police officer shall be promoted
to any higher rank without undergoing and passing the prescribed pre-
promotion training.

(4) The Director of the Police Training Academy and the heads of Police
Training Colleges and Schools may hire or engage the services of any
person or body, qualified for the purpose of imparting the prescribed
training on such terms and conditions, as may be prescribed.
(5) The State Government may establish training centers with the
appropriate infrastructures in each police district or city police
commissionerate or Armed Police Battalion, as the case may be.
(6) The State Government shall frame rules to provide for the utilization of
the capitation fees, to be charged for training candidates from other States
or Union Territories or countries for improving the infrastructure of such
training institutions.
21. Oath or affirmation by police personnel - Every member of the police service,
enrolled under this Act, shall, on appointment and completion of training,
take before an officer, authorized in this behalf by the Director General of
Police, an oath or affirmation, as may be prescribed.
22. Certificate of appointment (1) Every police officer, not below the rank
of Inspector, shall on appointment, receive an insignia and a certificate in
the form, as may be prescribed. The certificate shall be issued under the
hand and seal of such officer, as the State Government may by general or
special order, direct.
(2) The Certificate of appointment shall become null and void, and the
insignia shall be deemed to be withdrawn whenever the person named
therein, ceases to belong to the Service and shall remain inoperative
during the period, such person is suspended from the service.
23. Special Police Officers - (1) When, it appears that any unlawful
assembly has been convened or riot or disturbance in law & order has
taken place, or same is reasonably apprehended, and the police force
ordinarily employed for preserving the peace is not sufficient for its
preservation and for the protection of the inhabitants and the security of
property, it shall be lawful for any police officer, not below the rank of
Inspector to request to the nearest Executive Magistrate, to appoint so
many of the residents of the neighbourhood, as such police officer may
require, to act as special police officers for such time and within such
limits, as he may deem necessary, and the Executive Magistrate, unless he
sees cause to the contrary, shall comply with such a request.

(2) Every special police officer so appointed shall, -
(a) on appointment, undergo prescribed training and thereafter, receive a

certificate in a form, approved by the State Government in this behalf;
(b) have the powers, privileges and immunities and perform the duties and
responsibilities of regular police officer and be subject to the control of the
authorities, specified under this Act; and.
(c) be honorary.
(3) the State Government, may by special order, specify the honorarium to
be paid to such special police officer.
24. Rank structure in Civil and Armed Police - The Police Service shall have
such ranks and posts as may be notified by the State Government. The
recruitment, training, posting, deputation, promotion, code of conduct,
discipline, punishment and appeal and other service conditions of various
ranks of service shall be as such, as may be prescribed.
25. District Armed Reserves and State Armed Police Battalions - To assist the
Police in enforcement of law and maintenance of order or in situations like
breach of peace and in disaster management function, in escort of
prisoners, as well as to discharge such other duties, which may require
special weapons and tactical teams or presence of Armed Police, the State
Government shall create Armed Police Units or Special Armed Police
Units with appropriate manpower strengths in the form of an Armed
Police Reserve for each police district, and appropriate number of Armed
Police Battalions for the state. The constitution, recruitment, training,
deployment and administration of such reserves and Battalions, shall be
regulated as per rules made under this Act.

Chapter III
SUPERINTENDENCE AND ADMINISTRATION OF POLICE
26. Superintendence of State Police to vest in State Government - The

superintendence of State Police shall vest in and be exercised by the State
Government in accordance with the provisions of this Act.
.
27. Establishment of State Police Board (1) The State Government shall,
within a period of three months of the coming into force of this Act,
establish a State Police Board to exercise the functions assigned to it under
this chapter.
(2) The State Police Board shall consist of following persons, namely:-
(a) the Chief Minister, Punjab; - Chairperson;
(b) the Home Minister, Punjab; - Vice-Chairperson;
(c) the Chief Secretary, Punjab; - Member
(d) the Principal Secretary to

Government of Punjab,
Department of Home Affairs
& justice; - Member
(e) the Advocate General, Punjab; & - Member
(f) the Director General of Police - Member Secretary;
28. Functions of State Police Board - The State Police Board shall
perform the following functions, namely:-
(a) to aid and advise the State Government in discharge of its functions
and responsibilities under this Act;
(b) to frame broad policy guidelines for promoting efficient, effective,

responsive and accountable policing in accordance with the law;
(c) to review and evaluate organizational performance of Police Service in

the State; and
(d) to identify shortcomings regarding infrastructure and equipment in

police.

29. Strategic and annual plans - (1) The State Government shall,--
(a) in consultation with the State Police Board established under Section
27, draw up a Strategic Policing Plan for a period of five-years
(hereinafter referred to as the "Strategic Plan"), duly identifying the
objectives of policing sought to be achieved during the said period and
setting out an action plan for their implementation;
(b) in consultation with State Police Board draw Annual Policing Plan
prioritizing the goals or Strategic Plan;
(c) place before the State Legislature, within a period of six months of the
coming into force of this Act, the Strategic Plan. Subsequent Strategic
Plans shall, be placed before the State Legislature every three years; and
(d) place before the State Legislature, at the beginning of each financial
year, a Progress Report on the implementation of the Strategic Plan as
well as an Annual Policing Plan.
(2) The Strategic Policing Plan and the Annual Policing Plans shall be
prepared after receiving inputs on the policing needs of the districts from
the Senior Superintendents of Police and the Commissioners of Police,
who, in turn, shall furnish the same in Strategic and annual plans
consultation with the Public.
30. Administration of State Police - (1) The administration of Police shall

vest with the Director General of Police and with such Additional
Directors General of Police, Inspectors General of Police, Deputy
Inspectors General of Police and such other Police Officers, as may be
appointed under this Act, under the overall superintendence and control of
the State Government.
(2) The administration of police in a district shall vest with the Senior
Superintendent of Police.
31. Powers and responsibilities of the Director General of Police - (1) The
following shall be the responsibilities of the Director General of Police,
namely:-
(a) To enforce the policies and other action plans, approved by the State
Government; and

(b) To administer, control and supervise the police service to ensure its
efficiency, effectiveness, responsiveness and accountability
(2) The Director General of Police, with the approval of the State
Government, may outsource any of the functions of the police in order to
improve efficiency in the functions of the police subject to rules framed
under this Act.
32. Police Establishment Committees - (1) The State Government

shall constitute a police establishment Committee (hereinafter referred to
as the Establishment Committee), which shall consist of the following
police officers, at the Headquarters, namely:-
(a) the Director General of Police : Chairperson
(b) the Head of State Intelligence Wing ; Member
(c) the Head of the Administration Wing; : Member
(d) the Head of Law and Order Wing; and : Member
(e) the Inspector General of Police, : Member
Headquarters, Punjab.
(2) The Establishment Committee shall decide with regard to transfers

postings of police officers of the rank of Deputy Superintendent of Police.
(3) The Establishment Committee shall also consider and recommend to

the Director General of Police, the names of the non-Gazetted Officers for
posting to a police range on initial appointment, or for transfer of
subordinate ranks from one police zone or police range to another police
zone or police range, as the case may be, where such transfer is considered
expedient for the Police Service.
(4) The transfers and postings of subordinate ranks, within a police zone,
shall be decided by the Inspector General of Police of zone on the
recommendation of a Committee comprising all the ranges in that zone.

(5) The transfers and postings of officers subordinate ranks, within a
Police Range, shall be decided by the Deputy Inspector General of Police
of the range on the recommendation of a Committee, comprising of the
Deputy Inspector General of Police of the range and the Senior
Superintendents of Police of all the districts in that range.
(6) The postings and transfers of officers of subordinate ranks within a

police district, shall be decided by the Senior Superintendent of Police of
the district on the recommendation of all Superintendents of Police posted
in the District:
Provided that the Director General of Police or any other officer,

authorized by him, may decide transfers falling under sub-sections (4), (5)
& (6) at his own level in such cases, as he deems fit.

Chapter IV
POLICING IN THE CONTEXT OF PUBLIC ORDER AND INTERNAL

SECURITY CHALLENGES
33. Internal Security Scheme (1) The Director General of Police shall,
with the approval of the State Government, draw up an Internal Security
Scheme for the entire State as well as for each of the districts and urban
areas to deal with problems of public order and security of the State as a
whole or for any specific area or areas.
(2) The Internal Security Scheme shall be updated regularly by

incorporating therein, the latest comprehensive standard operating
procedures for the actions, to be taken by the police either independently
or in co-ordination with other agencies in the period, before, during and
after the occurrence of problems of each kind.
34. Creation of Special Security Zone (1) As and when, the security of the
State in any area is threatened by insurgency or any terrorist or militant
activity whether by any organized crime group or otherwise, the State
Government may, by notification in the Official Gazette, declare such an
area as a special Security Zone:
Provided that such notification shall be placed before the State

Legislature, within a period of six months from the date of issue or the
first sitting of the Legislature, whichever is earlier.
(2) For a Special Security Zone, as declared under sub-section(1), the

State Government may, create an appropriate Police structure providing
for such zone, a suitable command, control and response system.
(3) The Director General of Police shall with the concurrence of the State
Government, issue orders, laying down standard operating procedures, to
be followed by the police in a Special Security Zone.

(4) The State Government may, on the recommendation of the Director
General of Police, and for reasons, to be recorded in writing, ban or
regulate the production, sale, storage, possession or entry of any devices,
or equipment, or any explosive, poisonous, chemical biological or
radioactive articles or substances, or any inflow of funds, in a Special
Security Zone, if the use or inflow thereof, is reasonably considered a
threat to internal security or public order in the area, in any manner.
35. Framing of rules - The State Government, may, for any special
Security Zone, frame rules to prevent and control the activities of persons
or organizations, which may have an impact on internal security or public
order.

Chapter V
EFFECTIVE CRIME INVESTIGATION
36. Investigation by District Police - (1) The State Government may, by

notification in the Official Gazette, cause separation of law & order
machinery from the investigation wing in such municipal areas, as may be
deemed appropriate by it in order to bring about more professionalism.
The investigation staff shall ordinarily not be diverted for any other duties,
except with the permission of the Deputy Inspector General of Police of
the Range concerned.
(2) The State Government shall create in every district, specialized crime
investigation unit, headed by an officer, not below the rank of Inspector
with an appropriate strength of officers and staff, for investigating such
categories of specialized crime, as may be deemed appropriate. The
personnel posted in this unit shall not be diverted to any other duty, except
under exceptional circumstances with the written permission of the
Deputy Inspector General of Police of the Range concerned.
37. Selection of officers - The officers posted in special

crime investigation units shall be selected on the basis of their aptitude,
professional competence and integrity. Their professional skills shall be
upgraded, from time to time, through specialized training in investigative
techniques, particularly in the application of scientific aids to investigation
and forensic science techniques.
38. Investigation of crime - The officers posted in the special crime

investigation units may investigate crimes, such as murder, kidnapping,
rape, dacoity, robbery, dowry-related offences, serious cases of cheating,
misappropriation and other economic offences, specified by the Director
General of Police, besides any other cases, specially entrusted to the unit
by the Senior Superintendent of Police of a district.
39. Legal and Forensic advice - The State Government may provide
necessary legal and forensic aid to investigating officer during
investigation.

Chapter VI
ROLE, FUNCTIONS, DUTIES AND RESPONSIBILITIES OF THE POLICE
40. Role, functions and duties of the Police - The role and functions of the
police shall be --
(a) to prevent and detect crime;
(b) to uphold and enforce the law impartially, and to protect life, liberty
and property, human rights and dignity of the people;
(c) to maintain law and order;
(d) to maintain internal security;
(e) to promote and preserve public order;
(f) to provide possible help to people in distress or in situations arising out

of natural or man-made disasters;
(g) to facilitate orderly movement of people and vehicles and also to

control and regulate traffic on roads and highways with a special emphasis
on checking the violations under the Motor Vehicles Act, 1988 and the
rules made there under, falling under the following categories, namely :-
i. those, endangering the lives of road users;
ii. those, restricting the smooth flow of traffic on roads; and
iii. those, adding to the pollution of the environment;
(h) to register and investigate all cognizable offences coming to their

notice, duly supplying a copy of First Information Report to the
complainant forthwith and to carry out further investigation as per law;
(i) to collect intelligence relating to matters, affecting public peace, crime,

social harmony and security of State and take appropriate action;
(j) to take charge of all unclaimed property and take action as per relevant
rules.

(k) to prevent and control public nuisance.
(l) to enforce any other duty assigned by law.
41. Social responsibilities of the police - It shall be the duty of every police
officer to, --
(a) extend due courtesy while dealing people;
(b) guide and assist people especially those, needing help and
protection;
(c) provide all possible assistance to victims of crime and of road

accidents, and in particular, make efforts that they receive timely medical
aid;
(d) be impartial and respectful for human rights, with special attention to
weaker sections, while dealing with situations of conflict;
(e) prevent harassment of women and children in public places;
(f) render assistance to the people, particularly women, children, and the
poor persons, against criminal exploitation by any person or organized
group of persons;
(g) arrange for legally permissible assistance and shelter to every person in
custody and making known to all such persons, provisions of legal aid
schemes, available from the Government and also inform the authorities;
and
(h) actively work towards checking the social evils of drugs and female
foeticide.
42. Senior police officer performing duties of subordinate officer -A senior

police officer may, perform any duty, assigned by law or by a lawful order
to any subordinate to him, and may aid, supplement, supersede or prevent
any action of the subordinate by his own action or that of any person
lawfully acting under his command or authority, whenever the same shall
appear necessary or expedient for giving more convenient effect to the law
or for avoiding any infringement thereof.

43. Police officers to keep diary (1) It shall be the duty of every officer in-
charge of a Police Station to keep a general dairy in such form, as may,
from time to time be specified by the State government and to record
therein, all complaints and charges made, the names of all persons
arrested, the offences complained against them, the names of
complainants, the weapons or property that have been taken from their
possession or otherwise or the witnesses, who have been examined.
(2) Every Police Station shall keep such record, registers, forms and
returns, as may be prescribed.
(3) The State Government or the Director General of Police, may specify
returns, reports and statements connected with prevention and detection of
crime, maintenance of order, performance of duties, administration and
management of the Police Service, required to be maintained at different
levels.
44. Authority of District Senior Superintendent of Police over village watchman
With a view to carry out the purposes of this Act, the State Government
may declare that the authority, which is or may be exercised by the
District Magistrate over a village watchman for the purposes of policing,
shall be exercised by the district Senior Superintendent of Police.
Provided that, such an authority, shall be exercised under the overall

control of the District Magistrate.

Chapter VII
REGULATION, CONTROL AND DISCIPLINE
45. Issue of directions or orders - The Director General of Police shall

be competent to issue directions or orders, not inconsistent with the
provisions of this Act or the rules framed there under regarding,--
(a) prevention and investigation of crime;
(b) maintenance of law and order;
(c) regulation and inspection of the police organization and of the work
performed by the police officers;
(d) regulating the issue and use of arms and ammunition;
(e) wearing of uniform;
(f) organization, classification and distribution of the police force;
(g) recruitment of subordinates, special police officers and ministerial

staff;
(h) specifying the places of residence of the members of the police service;
(i) internal vigilance within the police;
(j) institution, management and regulation of any Non-Government fund

for the purpose connected with the police administration or welfare of
police personnel;
Explanation.—For the purpose of this clause, “Non Government Fund”

shall mean a Fund, in which no contribution is made either by the State
Government or by the public;
(k) regulation, deployment, movements and location of the police;
(l) assigning of duties to the officers of all ranks and grades, and
specifying the manner and the conditions subject to which, they shall
exercise and perform their respective powers and duties;

(m) regulating the collection and communication or intelligence and
information by the police;
(n) specifying the record, registers and forms to be maintained and the
returns, to be submitted by different police units and officers;
(o) community policing;
(p) functioning of police stations and other units;
(q) training of the police force and management of training institutions;
(r) generally, for the purpose of administering this Act and for rendering
the police more efficient, and preventing abuse of power or neglect of
duties by them; and
(s) covering any aspect of police administration, which is incidental or co-

related to the provisions of this Act or the rules framed there under.
46. Police officers to be always on duty - Every police officer shall be considered to
be always on duty, and may at any time, be deployed in any part of the
State or outside the State.
47. Abdication of duties - No police officer shall abdicate his duties or withdraw
himself from his or her place of posting or deployment, without proper
authorization.
Explanation: - An officer, who, remains absent after expiry of authorized

leave without reasonable cause, shall be deemed within the meaning of
this section to have withdrawn himself from the duties of his office.
48. Employment in office of profit - No police officer shall engage in any other
employment or office of profit whatsoever, other than his duties under this
Act.
49. Penalty for causing disaffection (1) Whoever, intentionally causes or

attempts to cause, or does any act which is likely to cause disaffection
towards the Government, established by law, amongst the members of a
police force, or induces or attempts to induce or does any act, which is
likely to induce any member of a police force to withhold his services or
to commit a breach of discipline, shall be punished with imprisonment,
which may extend to three years or with fine, which may extend to ten
thousand rupees, or with both.

Explanation :- The expression of disapproval of measures of the State
Government by lawful means, or disapproval of the administrative or
other action of the State Government, do not constitute an offence under
this section, unless they cause or are taken for the purpose of causing
disaffection.
50. Restriction respecting right to form association, freedom of speech 1) No

member of a police Service shall, without the express sanction of the State
Government, -
(a) be a member of, or be associated in any way with, any trade union,
labour union, political association;
(b) be a member of, or be associated in any way with any other society,
institution, association or organization that is not recognized as part of the
police Service of which, he is a member :
Provided that if such a society, institution, association or organization is

purely social, recreational or of religious nature, a member of the police
Service, may become its member; and
(c) communicate with the press or publish or cause to be published any

book, letter or other document, except where such communication or
publication is in the bonafide discharge of his duties or is of a purely
literary, artistic, scientific character or is of a prescribed nature.
(2) No member of a police Service shall participate in, or address, any

meeting or take part in any demonstration for any political purpose or for
such other purposes, as may be prescribed.
(3) Any person violating the provisions of this section, shall be liable to
face disciplinary action as per the provisions of this Act or the rules made
there under.
51. Penalty - Any person who contravenes the provisions of sub-sections (4) of
Section 34, shall, without prejudice to any other action that may be taken
against him, be punishable with imprisonment for a term which may
extend to three years, or with fine, which may extend to ten thousand
rupees or with both.

52. Deployment of a member of Police Service beyond the State - Subject to any
orders, which the Central Government may make in this behalf, a member
of the Police Service may be deputed to discharge his duties in any other
State, and shall, while discharging his duties there, be deemed to be a
member of the Police Service of that State and be vested with the powers,
functions and privileges and be subject to the liabilities of a Police officer
belonging to the Service of that State.
53. Extension of disciplinary laws of State to member of Service when serving

outside the State - In the event of any component of the Police Service
serving in any other State, whether independently or by being attached to
the Police Service of that other State, every member of the said
component, while discharging the duties of a police personnel in that other
State, shall continue to be subject to the same laws in respect of discipline
as would have been applicable to him, if he had been discharging those
duties within the State.

Chapter VIII
POLICE ACCOUNTABILITY
54. State and District Police Complaints Authority - The State Government may by
notification, constitute Police Complaints Authorities at the State Level as
well as District level.
Chapter IX
WELFARE AND GRIEVANCE REDERESSAL MECHANISM FOR

POLICE PERSONNEL
55. Welfare - The State Government shall designate an officer, not below the
rank of an Assistant Inspector General of Police to head a police welfare
wing in the office of the Director General of Police to aid and advise him
in the implementation of welfare measures for police personnel.
56. Creation of Police Welfare Fund - A police welfare fund shall be

created under the administration and control of the Director General of Police for
the welfare activities and programmers for police personnel which, shall consist
of the following contributions, namely:-
a) Contributions by members of the police service; and
b) Such financial grants, as may be given by the State from lime to time.
57. Grievance redressal – (1) The Director General of police, with the approval of the
State Government, shall constitute, a fair and transparent police grievance
redressal mechanism for looking into the grievances of police personnel.

Chapter X
GENERAL OFFENCES, PENALTIES AND RESPONSIBILTIES
58. Regulation of public assemblies and processions - (1) The Senior

Superintendent of Police of a district or a Superintendent of Police may,
where necessary, regulate the conduct of all assemblies and processions on
any public road, street or thoroughfare, and specify the routes by which
and the time, at which such a procession may pass.
(2) It shall be the duty of the person who organize a procession on any road,
street or thoroughfare, or who convenes an assembly at any public place,
to give intimation in writing to the officer in-charge of the concerned
Police Station.
(3) The Senior Superintendent of police of a district or any officer, not below
the rank of Assistant Superintendent of Police or Deputy Superintendent
of Police, on receipt of such intimation or otherwise, and upon being
satisfied that such an assembly or procession, if allowed without due
control and regulation, is likely to cause a breach of peace, may take
necessary steps including making provision for satisfactory regulatory
arrangements, on which alone, such assembly or procession may take
place. For special reasons to be recorded in writing, the concerned officer
may also prohibit the assembly or procession in public interest. All orders
and directions shall be given within forty-eight hours of receipt of
intimation, as far as possible.
59. Regulation of use of music and other sound systems in public places -
The Senior Superintendent of Police of a district or any officer, not below
the rank of Assistant Superintendent of Police or Deputy Superintendent
of Police, may regulate the time and the volume, at which music and other
sound systems are used in connection with any performance and other
activities in or near streets or any public place that cause annoyance to the
resident of the neighborhood.

60. Direction to keep order on public roads - (1) The Senior
Superintendent of Police of a district or any police officer, authorized by
him in this behalf, through a general or special order, may give reasonable
directions to the public to keep order on public roads and streets,
thoroughfare, or any public place, in order to prevent obstruction, injuries
or annoyance to the passers-by.
(2) The Senior Superintendent of police of a district may issue general

directions under sub-section (1), in respect of the whole district or any part
thereof.
61. Penalty and composition of offences - Whoever contravenes the provisions

of sections 58, 59 or 60 shall be punished with imprisonment of either
description for a term, which may extend to six months, or with fine,
which may extend to ten thousand rupees, or with both:
Provided that either before or after the institution of prosecution, these

offences may be compounded before the competent authority or the court,
of such amount, as the State Government may, by notification in the
Official Gazette, specify in this behalf.
62. Power to reserve public places and erect barriers - (1) The Senior
Superintendent of Police of a district may, by public notice, temporarily
reserve for any public purpose, any street or other public place, and
prohibit entry to such an area, except on such conditions as may be
specified.
(2) The Senior Superintendent of Police of a district, may authorize any
police officer to erect barriers and other necessary structures on public
roads and streets to check vehicles or occupants thereof to ensure safety
and security.
(3) While acting under sub-sections (2), the Senior Superintendent of a
district, shall specify the necessary steps to be taken for ensuring the
safety of passers-by.
(4) The temporary structures shall be removed, once the purpose for
which they were installed, is achieved.
63. Obstruction in Police Work - Any person, who obstructs the

discharge of duties and functions of a Police Officer, shall, on conviction,
be liable to simple imprisonment for a term, not exceeding three months or
with fine of rupees five thousand or with both.

64. Unauthorized use of Police uniform - Whoever, not being a member of the
Police Service, wears, without obtaining permission from an officer,
authorized in this behalf by the State Government by a general or special
order, a police uniform or any dress, having the appearance or bearing on
any of the distinctive marks of that uniform, shall, on conviction, be
punished with imprisonment for a term, not exceeding six months or with
fine, not exceeding rupees ten thousand or with both.
65. Refusal to return certificate etc. on ceasing to be police officers- Whoever,

having ceased to be a police officer, does not return forthwith his
certificate of appointment, clothing accouterment and other wherewithal
supplied to him for the execution of his duty, shall on conviction by a
court of law, be punished with imprisonment for a term not exceeding six
months or with fine, not exceeding rupees ten thousand or with both.
66. False or misleading statements made to police officer - Whoever makes a

false Statement or a statement which is misleading in material particulars
to a police officer for the purpose of obtaining any benefit shall, on
conviction, be punished with imprisonment for a term, which may extend
to six months or with a fine, not exceeding rupees ten thousand or with
both.
67. Offences by a Police Officer - Whoever, being a Police Officer:-
(a) intentionally abdicates duties or withdraws from duties; or
(b) uses criminal force against another police officer, or indulges in

gross insubordination;
(c) engages himself or participates in any demonstration, procession or

strike, or resorts to, or in any way abets any form of strike, or uses
physical force to compel any authority to concede anything; or
(d) is guilty of sexual harassment in the course of duty, whether

towards other police officers or any member of the public shall on
conviction by court, be punished with imprisonment for a term;
which may extend to one year or with a fine, not exceeding ten
thousand rupees or with both.

68. Offences by Public - (1) A person shall on conviction by a court,
be liable to imprisonment for a term, not exceeding one month or with fine
of not less than one thousand rupees or with both, when he commits any of
the following offences on any public road, or street or thoroughfare, or
footpath, or any municipal council or corporation or notified area to the
inconvenience, annoyance or danger of the residents or passers-by,
namely:-
(a) Allows intentionally any cattle to stray or keeping any cattle or

conveyance of any kind thereon longer than is necessary for
loading or unloading or for taking up or getting down passengers,
or leaves thereon any conveyance in such a manner, as to cause
inconvenience or danger to the public or uses the public road or
thoroughfare or footpath for sale or storage of goods;
(b) being found intoxicated and riotous;
(c) indulges in a drunken brawl or affray or assaults any person or

indulges in any indecent exposure of the body;
(d) neglects to fence in or duly protect any well, tank, hole or other
dangerous place or structure under his charge or possession or
otherwise creates a hazardous situation in a public place;
(e) defaces or affixes notices, or writing or drawing on walls,

buildings, road signs or other structures without the prior
permission of the custodian of the property;
(f) willfully damaging or sabotaging any public alarm system;
(g) willfully enters or remains without sufficient cause, in or upon any

building, belonging to the Government or land or ground attached
thereto, or on any vehicle belonging to the State Government;
(h) knowingly and willfully causing damage to an essential service, in

order to cause general panic among the public;
(i) acts in contravention of a notice publicly displayed by the

competent authority in any State Government building;

Provided that the police shall take cognizance of this offence
only upon a complaint made by an authorized functionary of the
concerned office;
(j) knowingly spreading rumors or causes false alarm to mislead the

police, fire brigade or any other essential service;
(k) causes annoyance to a woman by making indecent overture of

calls or by stalking;
Provided that the police shall take cognizance of this offence

only upon a complaint made by the victim, or any other person-
authorized by her; and
(l) releases any obnoxious gas or fluid which causes annoyance or

inconvenience or likely injury to anyone.
(2) offences under sub-clauses (b), (c), (f), (g), (h), (k), and (l) of sub-section
(1), shall be cognizable and bail able.
(3) Whoever, commits any offence under sub-section (1), on subsequent

conviction, shall be liable to enhanced punishment, of imprisonment, not
exceeding three months.
69. Prosecution of police officers - No suit other legal proceeding shall lie
against a police officer for any act done, in good faith or intended to be
done in pursuance of this Act or of any rules or any order made there
under, except on a report in writing of the facts, constituting such offence
by, or with the previous sanction of an officer, authorized by the State
Government in this behalf.
70. Prosecution for offences under other laws - Subject to the provisions of
section 300 of the Code of Criminal Procedure, 1973 (Central Act 2 of
1974), nothing contained this Act shall bar the prosecution of any person
under any other law, far anything done or made punishable under this Act.
71. Limitations of actions - No Court shall take cognizance of any offence

under this Act after the expiry of the period of limitation, as provide under
Chapter XXXVI of the code of Criminal Procedure, 1973 (Central Act 2
of 1974).

Chapter XI
MISCELLANEOUS
72 Powers of Senior Superintendent of Police to be exercised by the

Commissioner - All powers, functions and duties of the Senior
Superintendent of police of a district described under this Act, shall be
exercised, in respect of areas notified under section 8, by the
Commissioner or any other Officer, who may be authorized in this behalf
by State Government.
73 Disposal of fees and rewards - All fees paid for licenses or written
permissions, issued under this Act, and all sums paid for the service of
processes by police personnel, and all rewards, forfeitures and penalties or
shares thereof, which are by law payable to police officers as informers,
shall, save in so far as any such fees or sums are payable under the
provisions of any other law in force to any local authority, be credited to
the State Government in such manner, as may be prescribed.
74. Validity of orders and actions - No order, direction, or act done under
any provision of this Act, or under the rules made there under, shall be
illegal, void or invalid merely by reason of any defect or form.
75. Officers holding charge of or succeeding to vacancies - A Police

Officer taking charge of an office for a temporary period, shall exercise
the same powers and duties of that office conferred under this Act, on an
officer holding regular charge of that office.
76. Licenses and permissions (1) Any license or written permission

granted under the provisions of this Act, or the rules framed there under,
shall specify the period and locality for which, and the conditions and
restrictions subject to which the same is granted, and shall be given under
the signature of the competent authority by charging such fee, as may be
prescribed.
(2) If any of the conditions or restrictions, subject to which a license or

written permission was granted under this Act, is infringed or evaded by
the person to whom it was granted, or if such person is convicted of any
offence in any matter to which such license or permission relates license
or written permission so granted, shall be suspended or revoked by the
competent authority.

(3) When any such license or written permission is suspended or revoked,
or when the period for which the same was granted has expired, the person
to whom the same was granted, shall, for all purposes of this Act, be
deemed to be without a license or written permission, until the order for
suspending or revoking the same, is cancelled, or until the same is
renewed, as the case may be.
(4) Every person to whom any such license or written permission has been
granted, shall, while the same remains in force, at all reasonable times,
produce the same, if so required by a police officer.
Explanation - For the purpose of this section, any such infringement or

evasion by, or conviction of, a servant or other agent acting on behalf of
the person, to whom the license or written permission has been granted,
shall be deemed to be infringement or evasion by, or as the case may be,
conviction of the person to whom such license or written permission has
been granted.
77. Public notices - Any public notice required to be given under any of the
provision of this Act, shall be in writing under the signature of a
competent authority and shall be published in the locality, to be affected
thereby, by affixing copies thereof in conspicuous public places, or by
proclaiming the same with beat of drums, or by advertising the same in
such local newspapers of English or regional language or Hindi as the said
authority may deem fit, or by any two or more of these means or by any
other means, as it may think suitable.
Provided that the publication of notice may be dispensed with by the

competent authority in public interest for reasons, to be recorded in-
writing.
78. Consent of competent authority - Whenever under this Act, the doing or
the omission to do anything or the validity of anything depends upon the
consent, approval, declaration, opinion or satisfaction of a competent
authority, a written document, signed by a competent authority purporting
to convey or set forth, such consent, approval, declaration, opinion or
satisfaction shall be sufficient evidence thereof.

79. Signature on notices - Every license, written permission, notice, or other
document, not being a summon or warrant, search warrant, required by
this Act, or the rules made there under, to bear the signature of the
competent authority, shall be deemed to be properly signed if it bears a
facsimile of its signature stamped thereon.
80. Power to make rules - (1) The State Government shall, by notification in
the Official Gazette, make rules for carrying out the purposes of this Act,
within one year from the date on which this Act, come into force.
(2) Every rule made under this Act, shall be laid, as soon as may be, after
it is made, before the House of the State Legislature, while it is in session,
for a total period of fourteen days, which may be comprised in one session
or in two or more successive sessions, and if, before the expiry of the
session in which it is so laid or the successive sessions as aforesaid, the
House agrees in making any modification in the rules, or the House
agrees, that the rules should not be made, the rules thereafter have effect
only in such modified form or be of no effect, as the case may be, so,
however, that any such modification or annulment shall be without
prejudice to the validity of anything previously done or omitted to be done
under that rule.
81. Power to remove difficulties - (1) If any difficulty arises in giving effect
to the provisions of this Act, the State Government may, by notification
published in the Official Gazette, make such provisions, not inconsistent
with the provisions of this Act, as may appeal to be necessary for
removing the difficulties.
(2) Every notification issued under this section shall, as may be, after it is
issued, be laid before the State Legislature.
82. Power to try cases summarily - Subject to the provisions of the Code of
Criminal Procedure, 1973 (Central Act 2 of 1974), all offences under this
Act, other than those where specifically mentioned otherwise, shall be
non-cognizable and be tried in a summary way by a Judicial Magistrate of
the first class specially empowered in this behalf.
83. Power of Code of Criminal Procedure, 1973 to apply to this Act - The
provisions of this Act, shall apply in so far as they are not inconsistent
with the provisions of the Code of Criminal Procedure, 1973(Central Act 2
of 1974).

84. Withdrawal of orders - (1) Any order or orders, issued by the State
Government under section 46 of the Police Act,1861, extending its
operation form time to time to the territories of the State of Punjab, shall
be deemed to have been withdrawn on and with effect from the date of
commencement of this Act.
(2) Notwithstanding such withdrawal, anything done or any action taken

or any proceeding instituted by virtue of the order or orders, referred to in
sub-section(1), shall be deemed to have been done or taken or instituted
under this Act.
85. Continuation of Punjab Police Rules, 1934 - The Punjab Police Rules
1934, framed under the Police Act, 1861 (Central Act 5 of 1861), shall
remain in force, unless those rules are specifically superseded.

INDIAN POLICE SERVICE (APPOINTMENT BY COMPETITIVE EXAMINATION)
REGULATIONS, 1955
In pursuance of Rule 7 of the Indian Police Service (Recruitment) Rules, 1954, the
Central Government, in consultation with the State Governments and the Union Public
Service Commission, hereby makes the following regulations, namely:-
1. Short title.—These regulations may be called the Indian Police Service (Appointment
by Competitive Examination) Regulations, 1955.
2. Definitions- (1) In these regulations, unless the context, otherwise requires,-
(a) ‘available vacancies’ means the vacancies in the Service which, as determined
by the Central Government under the provisions of sub-rule (2) of rule 4 of the
Recruitment Rules, are to be filled on the results of an examination,
(b) ‘Commission’ means the Union Public Service Commission;
(c)‘examination’ means a combined competitive examination consisting of a

preliminary examination and a main examination for recruitment to the service
held under sub-rule (1) of rule 7 of the Recruitment Rules and includes a
combined competitive examination for recruitment to the Service and such other
Service or Services as may be specified by the Central Government from time to
time;
(d) ‘list’ means the list of candidates prepared under regulation 7;
(e) ‘Recruitment Rules’ means the Indian Police Service (Recruitment) Rules,
1954;
(f) ‘Schedule’ means the Schedule appended to these regulations;
(g) ‘Scheduled Castes’ and ‘Scheduled Tribes’ shall have the same meanings as
are assigned to them by clauses (24) and (25) respectively of Article 366 of the
Constitution of India; and
(h) ‘Service’ means the Indian Police Service.
(2) All other words and expressions used in these regulations and not defined shall have
the meanings respectively assigned to them in the Recruitment Rules.

3. Holding of Examination:- (1) The examination shall be conducted by the
Commission in the manner notified by the Central Government from time to time.
(2) The dates on which and the places at which the examination shall be held, shall be
fixed by the Commission.
4. Conditions of Eligibility:- In order to be eligible to compete at the examination, a

candidate must satisfy the following conditions, namely:-
(i) Nationality- (a) He must be a citizen of India, or,
(b) He must belong to such categories of persons as may, from time to

time, be notified in this behalf by the Central Government.
(ii) Age- He must have attained the age of 21 and not attained the age of 30 on the first
day of August of the year in which the examination is held:
Provided that the upper age limit may be relaxed in respect of such categories of
persons as may from time to time, be notified in this behalf by the Central
Government, to the extent and subject to the conditions notified in respect of each
category:
Provided further that the upper age limit of 28 as existing before the
commencement of Indian Administrative Service (Appointment by Competitive
Examination) Second Amendment Regulation, 1983 shall continue to apply to
candidate appearing in the examination to be conducted by the Commission in
1984 and 1985)
(iii) Educational Qualifications- He must hold a degree of any University incorporated by

an Act of the Central or State Legislature in India or other educational institutions
established by an Act of Parliament or declared to be deemed as Universities
under Section 3 of the University Grants Commission Act, 1956, or a foreign
University approved by the Central Government from time to time, or possess a
qualification which has been recognized by the Central Government [for the
purpose of admission to the examination]:
Provided that-
(a) in the exceptional cases the Commission may, treat as qualified a candidate
who though not possessing the qualification prescribed in this clause, has
passed examinations conducted by other institutions of a standard which, in
the opinion of the Commission, justifies the admission of the candidate to the
examination; and

(Provided that for the purpose of the examination to be held during the year
1973 he shall not be ineligible for the reason only that he has competed more
that once at the examinations held after the 1st January, 1961 and before the
1st January, 1973)
(b) candidates who are otherwise qualified but have taken degrees from foreign
Universities, which are not approved by the Central Government, may also be
admitted to the examination at the discretion of the Commission.
Provided further that a candidate may be permitted to take the preliminary

examination while studying for his degree so long as by a date to be
notified by the Commission, the candidate produces proof of pass in the
degree course for being eligible to take the final examination during that
year;
(iii-a) Attempts at the examination.-Unless covered by any of the exceptions that may
from time to time be notified by the Central Government in this behalf, every candidate
appearing for the examination after 1st January 1990, who is otherwise eligible, shall be
permitted three attempts at the examination; and the appearance of a candidate at the
examination will be deemed to be an attempt at the examination irrespective of his
disqualification or cancellation, as the case may be, of his candidature.
(iv) Fees- He must pay the fees prescribed by the Commission.
5. Disqualification for Admission-Any attempt on the part of a candidate to obtain

support for his candidature by any means may be held by the Commission to disqualify
him for admission to the examination.
6. Commission's Decision Final.-The decision of the Commission as to the eligibility or

otherwise of a candidate for admission to the examination shall be final and no candidate
to whom a certificate of admission has not been issued by the Commission shall be
admitted to the examination.
7. List of successful candidates.-(1) Subject to the provision of sub-regulation (2) the

Commission shall forward to the Central Government a list arranged in order of merit of
the candidates who have qualified by such standards as the Commission may determine.
The candidates, belonging to any of the Scheduled Castes or the Scheduled Tribes may,
to the extent of the number of vacancies reserved for the Scheduled Castes and the
Scheduled Tribes, be recommended by the Commission by a relaxed standard, subject to
the fitness of these candidates for selection to the Service:

Provided that the candidates, belonging to Scheduled Castes and the Scheduled Tribes,
who have been recommended by the Commission without resorting to the relaxed
standard referred to in this sub-regulation, shall not be adjusted against the vacancies
reserved for the Scheduled Castes and the Scheduled Tribes.
8. Appointments from the List-Subject to the provisions of regulations 9,10,12 and 13,
candidates will be considered for appointment to the available vacancies in the order in
which their names appear in the list.
9. Reservation of vacancies for Scheduled Castes and Scheduled Tribes Candidates.-
(1) In pursuance of rule 7 of the Recruitment Rules, 15 per cent and 71/2 per cent of the
available vacancies shall be reserved for candidates who are members of the Scheduled
Castes and Scheduled Tribes respectively.
(2) In filling the vacancies so reserved, candidates who are members of the Scheduled
Castes and the Scheduled Tribes, shall be considered for appointment in the order in
which their names appear in the list.
(3) If sufficient number of candidates, who are members of Scheduled Castes or the
Scheduled Tribes, are not available for filling all the vacancies so reserved, the vacancies
not so filled shall be treated as backlog vacancies and carried forward to the subsequent
examination until they are filled. The backlog vacancies shall be treated as a distinct
group separate from the current vacancies, reserved under sub-regulation (1), for
candidates, who are members of the Scheduled Castes and the Scheduled Tribes.
10. Disqualification for appointment on grounds of plural Marriage.- (1) No person-
(a) who has entered into or contracted a marriage with a person having a spouse living, or
(b) who, having a spouse living, has entered into or contracted a marriage with any
person, shall be eligible for appointment to the Service:
Provided that the Central Government may, if satisfied that such marriage is permissible
under the personal law applicable to such person and the other party to the marriage and
there are other grounds for so doing, exempt any person from the operation of this sub-
regulation.

10(2) Deleted.
11. Disciplinary action- A candidate who is or has been declared by the Commission to
be guilty of.-
(i) obtaining support for his candidature by the following means,namely:-
(a) offering illegal gratification to, or

(b) applying pressure on, or
(c) blackmailing, or threatening to blackmail any person connected with the
conduct of the examination, or;
(ii) Impersonating, or
(iii) procuring impersonation by any person, or
(iv) submitting fabricated documents or documents which have been tampered
with, or
(v) making statements which are incorrect or false, or suppressing material
Information
(vi) resorting to the following means in connection with his candidature for the
examination, namely:-
(a) obtaining copy of question paper through improper means;
(b) finding out the particulars of the persons connected with secret work
relating to the examination; and
(c) influencing the examiners, or,
(vii) using unfair means during examination, or
(viii) writing obscene matters or drawing obscene sketches in the scripts, or
(ix) misbehaving in the examination hall including tearing off the scripts, provoking
fellow examinees to boycott examination, creating a disorderly scene and the like,
or
(x) harassing or doing bodily harm to the staff employed by the Commission for the
conduct of their examination; or
(xi) violating any of the instructions issued to candidates along with their admission
certificates permitting them to take the examination, or
(xii) attempting to commit or, as the case may be abetting the commission of all or any
of the acts specified in the foregoing clauses:

may, in addition to rendering himself liable to criminal prosecution, be liable --
(a) to be disqualified by the Commission from the examination for which he

is a candidate; and or
(b) to be debarred either permanently or for a specified period-
(i) by the Commission, from any examination or selection held by them;
(ii) by the Central Government from any employment under them; and
(c) if he is already in service under Government to disciplinary action under

the appropriate rules:
Provided that no penalty under clause (a) or clause (b), as the case may be,
shall be imposed except after-
(i) giving the candidate an opportunity of making such representation

in writing as he may wish to make in that behalf; and
(ii) taking the representation, if any submitted by the candidate, within

the period allotted to him, into consideration.
12. Disqualification for Appointment on Medical Grounds.-No candidate shall

be appointed to the service who after such medical examination as the Central
Government may prescribe is not found to be in good mental or bodily health and free
from any mental or physical defect likely to interfere with the discharge of the duties
of the service.
13. Inclusion in List Confers no Right to Appointment.-The inclusion of a candidate's

name in the list confers no right to appointment unless the Central Government is
satisfied, after such enquiry as may be considered necessary, that the candidate is suitable
in all respects for appointment to the Service.
SCHEDULE
(Omitted)
(No. 3/6/54-AIS (II), dated 06-06-1955)

THE INDIAN POLICE SERVICE (APPOINTMENT BY PROMOTION)
REGULATIONS, 1955
In pursuance of sub-rule (1) of Rule 9 of the Indian Police Service (Recruitment)

Rules, 1954, the Central Government, in consultation with the State Governments
and the Union-Public Service Commission, hereby makes the following
regulations, namely:
1. Short title - These regulations may be called The Indian Police Service
(Appointment by Promotion) Regulations, 1955.
2. Definitions - (1) In these regulations unless the context otherwise requires-
(a) 'Cadre officer' means a member of the Service.

(b) 'Cadre post' means any of the post specified as such in the regulations
made under sub-rule (1) of Rule 4 of the Cadre Rules;
(c) 'Cadre Rules' means the Indian Police Service (Cadre) Rules, 1954.
(d) 'Committee' means the committee set up in accordance with Regulation 3,
(e) 'Commission' means the Union Public Service Commission;
(f) 'Recruitment Rules' means the Indian Police Service (Recruitment) Rules,
1954
(g) 'Schedule' means a schedule appended to these regulations;
(h) 'Service' means the Indian Police Service;
(i) 'State' means a State specified in the First Schedule to the Constitution
and includes a Union Territory;
(j) 'State Police Service' means,
(i) for the purpose of filling up the vacancies in the Indian Police
Service Cadre of the Arunachal Pradesh-Goa-Mizoram-Union
Territories under rule 9 of the Recruitment rules, any of the
following services, namely:-
(a) the Delhi and Andaman and Nicobar Islands Police Service;
(b) the Goa Police Service;
(c) the Pondicherry Police Service
(d) the Mizoram Police Service;
(e) the Arunachal Pradesh Police Service;

(ii) in all other cases, the principal police service of a State, a member
of which normally holds charge of a sub-division of a district for
purpose of police administration and includes any other duly
constituted police service functioning in a State which is declared
by the State Government to be equivalent thereto ;
(k)'State Government' means –
(i) in relation to a State in respect of which a separate cadre of the

Service exists, the Government of such State;
(ii) in relation to a group of States in respect of which a Joint Cadre of

the Service is constituted, the Joint Cadre Authority; and
(iii) in relation to a group of Union Territories, in respect of which a

joint cadre of Service is constituted, the Central Government.
(l)'Year' means the period commencing on the first day of January and
ending on the 31st day of December of the subsequent year.
(2) All other words and expressions used in these regulations but not defined shall
have the meanings respectively assigned to them in the Recruitment Rules.
3. Constitution of the Committee to make Selection:- (1) There shall be

constituted for a State Cadre or a Joint Cadre, a committee consisting of the Chairman of
the Commission or where the Chairman is unable to attend, any other Member of the
Commission representing it and the following other members, namely :-
(a) For States other than Joint Cadre
(i) Chief Secretary;
(ii) Officers not below the rank of Secretary to the Government In-
charge of Home Department.
(iii) Director-General and Inspector-General of Police;
Where no Cadre post of Director-General and Inspector General of

Police exists, then the Inspector General of Police.
(iv) A member of the Service not below the rank of Deputy-Inspector

General of Police; and
(v) A nominee of the Government of India not below the rank of Joint
secretary.

(b) For Joint Cadre posts other than Arunachal Pradesh-Goa-Mizoram-Union
Territories :
(i) Chief Secretary to the Governments of the Constituent States;
(ii) Director-General and Inspector-General of Police of the Constituent

States.
OR
Where no cadre post of Director-General and Inspector General of Police exists,

then the Inspector-General of Police of the constituent States ;
(iii) A nominee of the Government of India not below the rank of Joint Secretary.
(c) For Joint Cadre of Arunachal Pradesh-Goa-Mizoram-Union Territories;
(i) Chief-Secretary, Government of Arunachal Pradesh.

(ii) Chief-Secretary, Government of Goa;
(iii) Chief-Secretary, Government of Mizoram;
(iv) Chief-Secretary, Delhi;
(v) Chief-Secretary, Pondichery;
(vi) Inspector General of Police, Arunachal Pradesh;
(vii) Inspector General of Police, Goa;
(viii) Inspector General of Police, Mizoram;
(ix) Commissioner of Police, Delhi.
(x) Inspector General of Police, Pondichery
(xi) Chief Secretary, Andaman & Nicobar Islands;
(xii) Inspector General of Police, Andaman & Nicobar Islands.
(xiii) Joint Secretary (UT), Ministry of Home Affairs.
(xiv) One nominee of the Government of India not below the rank of
Joint Secretary.
(2) The Chairman or the member of the Commission shall preside at all
meetings of the Committee at which he is present.
(3) The absence of member, other than the Chairman or member of the
Commission, shall not invalidate the proceedings of the Committee if more than
half the members of the Committee had attended its meetings.

4. (Deleted)
5. Preparation of a list of suitable officers:-

(1) Each Committee shall ordinarily meet every year and prepare a list of such
members of the State Police Service as are held by them to be suitable for promotion
to the Service. The number of members of the State Police Service to be included in
the list shall be determined by the Central Government in consultation with the
State Government concerned and shall not exceed the number of substantive vacancies
as on the first day of January of the year in which the meeting is held, in the posts
available for them under rule 9 of the recruitment rules. The date and venue of
the meeting of the Committee to make the selection shall be determined by the
Commission.
Provided that no meeting of the Committee shall be held, and no list for the year
in question shall be prepared when,
Explanation- In the case of joint cadres, a separate select list shall be prepared in
respect of each State Police Service, the size of each Select list being determined
in the manner indicated above.
(2) The Committee shall consider for inclusion to the said list, the cases of members of
the State Police Services in the order of seniority in that service of a number which is
equal to three times the number referred in sub-regulation (1):
Provided that such restriction shall not apply in respect of a State where the total
number of eligible officers is less than three times the maximum permissible size
of the Select List and in such a case the Committee shall consider all the eligible
officers:
Provided further that in computing the number for inclusion in the field of
consideration, the number of officers referred to in sub-regulation (3) shall be
excluded:
Provided also that the Committee shall not consider the case of a member of the
State Police Service unless, on the first day of January of the year in which it
meets he is substantive in the State Police Service and has completed not less than
eight years of continuous service (whether officiating or substantive) in the post
of Deputy Superintendent of Police or in any other post or posts declared
equivalent thereto by the State Government.
Explanation:- The powers of the State Government under the third proviso to this
sub-regulation shall be exercised in relation to the members of the State Civil
Service of a constituent State by the Government of that State.

(2A) [omitted]
(3) The Committee shall not consider the cases of the members of the State Police
Service who have attained the age of 54 years on the first day of January of the year in
which it meets :
Provided that a member of the State Police Service whose name appears in the
Select List in force immediately before the date of the meeting of the Committee
and who has not been appointed to the Service only because he was included
providing in the select list shall be considered for inclusion in the fresh list to be
prepared by the Committee even if he has in the fresh list to be prepared by the
Committee, even if he has in the meanwhile attained the age of fifty four years.
Provided further that a member of the State Police Service who has attained the
age of fifty four years on the first day of January of the year for which the
Committee meets shall be considered by the Committee, if he was eligible for
consideration on the first day of January of the year or any of the years
immediately preceding the year in which such meeting is held but could not be
considered as no meeting of the Committee was held during such preceding year
or years.
The Committee shall not consider the case of such member of the State Police
Service who had been included in an earlier select list and –
a) had expressed his unwillingness for appointment to the service under reg. 9;
Provided that he shall be considered for inclusion in the Select

List, if before the commencement of the year, he applies in writing, to the
State Government expressing his willingness for appointment to the
service;
b) was not appointed to the service by the Central Government under reg. 9 (a).
(4) The Selection Committee shall classify the eligible officers as Òutstanding’, `Very
Good’, `Good’ and ùnfit’ as the case may be on an overall relative assessment of their
service records.
(5) The List shall be prepared by including the required number of names first from
among the officers finally classified as Òutstanding’ then from amongst those similarly
classified as `Very Good’ and thereafter from amongst those similarly classified as
`Good’ and the order of names inter-se within each category shall be in the order of their
seniority in the State Police Service.

Provided that the name of an officer so included in the list shall be treated as
provisional if the State Government withholds the integrity certificate in respect
of such an officer or any proceedings are pending against him or anything adverse
against him has come to the notice of the State Government.
(6) The list so prepared shall be reviewed and revised every year.
6. Consultation with the Commission - The list prepared in accordance with

Regulation 5 shall then be forwarded to the Commission by the State Government
along with -
(i) the records of all members of State Police Service included in the list;
(ii) the reasons as recorded by the Committee for the proposed supersession of
any member of the State Police Service; and
(iii) the observations of the State Government on the recommendations of the
Committee
6-A The State Government shall also forward a copy of the list referred to in
regulation 6 to the Central Government and the Central Government shall send their
observations on the recommendations of the Committee to the Commission.
7. Select List:-
(1) The Commission shall consider the list prepared by the Committee along with-
(a) the documents received from the State Government under regulation 6;
(b) the observations of the Central Government and, unless it considers any
change necessary, approve the list.
(2) If the Commission considers it necessary to make any changes in the list received
from the State Government, the Commission shall inform the State Government
and the Central Government of the changes proposed and after taking into account
the comments, if any, of the State Government and the Central Government may
approve the list finally with such modification, if any, as may, in its opinion, be
just and proper.
(3) The list as finally approved by the Commission shall form the Select List of the
members of the State Police Service.

(4) The Select List shall remain in force till the 31st day of December of the year in
which the meeting of the selection committee was held with a view to prepare the
list under sub-regulation (1) of regulation 5 or up to sixty days from the date of
approval of the select list by the Commission under sub-regulation (1) or, as the
case may be, finally approved under sub-regulation (2), whichever is later:
Provided that where the State Government has forwarded the proposal to declare a
provisionally included officer in the select list as “unconditional”, to the
Commission during the period when the select list was in force, the Commission
shall decide the matter within a period of forty-five days or before the date of
meeting of the next selection committee, whichever is earlier and if the
Commission declares the inclusion of the provisionally included officer in the
select list as unconditional and final, the appointment of the concerned officer
shall be considered by the Central Government under regulation 9 and such
appointment shall not be invalid merely for the reason that it was made after the
select list ceased to be in force.
Provided further that in the event of any new Service or Services being formed by
enlarging the existing State Civil Service or otherwise being approved by the
Central Government as the State Civil Service under Clause (j) of sub-regulation
(1) of regulation 2, the Select List in force at the time of such approval shall
continue to be in force until a new select list prepared under regulation 5 in
respect of the members of the new State Police Service, is approved under sub-
regulation (1) or, as the case may be, finally approved under sub-regulation (2).
8. Appointments to Cadre Posts from the Select List :- (1) Appointments of

member of the State Police Service from the select list to posts borne on the State Cadre
or the Joint Cadre of a group of States, as the case may be, shall be made in accordance
with the provision of Rule 9 of the Cadre Rules. In making such appointments, the State
Government shall follow the order in which the names of such officers appear in the
Select List.
(2) Notwithstanding anything contained in sub-regulation (1), where administrative

exigencies so require, a member of the State Police Service whose name is not included
in the Select List, or who is not next in order in that Select List, may, subject to the
aforesaid provisions of the Cadre Rules be appointed to cadre post, if the State
Government is satisfied-
(i) that the vacancy is not likely to last for more than three months; or
(ii) that there is no suitable cadre officer available for filling the vacancy:

Provided that where any such appointment is made in the State, the State
Government shall forthwith report to the Central Government together with
reasons for making the appointment:
Provided further that where administrative exigencies so require, such

appointments may be continued in a cadre post beyond a period of three months
with the prior concurrence of the Central Government.
[Explanation.- Where a Select List is prepared in the case of Joint Cadre under
sub-regulation (2-A) of Regulation 5 the appointment of a member of the State
Police Service whose name appears in the Select List shall be made only to a post
under the Government of the Constituent State controlling the State Police
Service to which the member belongs and in making such appointment, the
Constituent State concerned shall follow the order in which the names appear in
the part of the Select List].
Provided that where administrative exigencies so require, a member of the State

Police Service who is not next in order in that part of the Select List may, subject
to the provisions of Rule 9 of the Cadre Rules be appointed to a Cadre post if the
State Government is satisfied-
(i) that the vacancy is not likely to last for more then three months; or
(ii) that there is no suitable Cadre officer available for filling that vacancy.
9. Appointments to the Service from the Select List.- (1) Appointments of a members
of the State Police Service, who has expressed his willingness to be appointed to the
Service, shall be made by the Central Government in the order in which the names of the
members of the State Police Service appear in the Select List for the time being in force
during the period when the Select List remains in force:
Provided that in a Joint Cadre, the appointment of member of the State Police
Service shall, subject to any agreement regarding filling up of the vacancies in the Joint
Cadre by promotion of a member of the State Police Service serving in connection
with the affairs of any such State, be made in the order in which the names of
the members of the State Police Service occur in the relevant parts. of the Select List for
the time being in force.
Provided further that the appointment of an officer, whose name has been included
or deemed to be included in the Select List provisionally, under proviso to sub-
regulation (5) of Regulation 5 or under the proviso to sub-regulation (3) of Regulation
7, as the case may be, shall be made within sixty days after the name is made
unconditional by the Commission in terms of the first proviso to sub-regulation (4)
of Regulation 7 :

Provided also that in case where a Select List officer has unwillingness for appointment
to the service, he shall no claim for appointment to the service from that Select List
unless he informs the Central Government through the State Government before the
expiry of the validity period of the Select List, revoking his earlier expression of
unwillingness for appointment to the service.;
[(2) [Omitted by G.S.R. 733 (E), dated 31-12-1997)
9-A. Powers of the Central Government not to appoint in certain cases –
Notwithstanding anything contained in these Regulations or the recommendations

made by the State Government concerned under Regulation 9(1). The Central
Government may not appoint any person whose name appears in the Select List, if it is of
opinion that it is necessary or expedient so to do in the public interest:
Provided that, no such decision shall be taken by the Central Government without
consulting the Union Public Service Commission.
10. Saving.-[Omitted by GSR 733 (E) dated. 31-12-1997.
Note:- The Schedule has been omitted vide Notification No. 14015/26/89-AIS CO, dated
24-11-89, the omitted Schedule is given below for reference.

PRO-FORMA- I
Information in respect of promoted officers
S. Name Date The date Details of continuous officiation in the cadre Details of Ministry of
No. of of from posts included in Item I of cadre strength or continuous Home Affairs
Officer birth which non- cadre post declared equivalent- thereto, officiation in reference
the prior to 21-5-1966 the cadre communicatin
Officer posts g their
is Details of Details of Date of including in approval to the
continu- cadre post non-cadre post Declaration of item of cadre arrangements
ously in showing declared equivalent in Strength in column 5
Select the desig- equivalent to the case of showing the & 8
List (S) nation of cadre posts each non- designation
each post showing the cadre post of each post
and period designation of showing in and the
indicating each post and column (6) period
dates for the period indicating
which the indicating dates for
post was dates for which the
held by which the post was held
the Officer post was held by the officer
by the officer. on or after
21-05-1966
1 2 3 4 5 6 7 8 9
PRO-FORMA-II
Information in respect of competitive examination recruits borne on the Indian
Administrative Service/Indian Police Service Cadres
S. Name of Year of Date of commencement of continuous officiation in a

No. officer Allotment post remunerated on the senior time-scale of the I.A.S/
I.P.S.
1 2 3 4

(G.I., M.H.A. letter No. 16/4/66‐AIS (III), dated 19‐03‐1966).

******

GOVERNMENT DECISIONS
ISSUED UNDER THE INDIAN POLICE SERVICE
(APPOINTMENT BY PROMOTION) REGULATIONS, 1955

Rule 5 Preparation of a list of suitable officers:‐
Government's Decision

[G.I., M.H.A. letter No. 14/23/65‐AIS(III),dated 8/6/1965, read with MHA letter
No.14/23/65‐AIS(III), dated 28th July, 1965.]

1.1. On the basis of the recommendations of the Committee on the Prevention
of Corruption, it has been decided that the following certificate should be
recorded by the Chief Secretary to the State Government who is the sponsoring
authority in respect of all eligible officers whose cases are placed before the
Selection Committee for consideration.

"The State Government certify the integrity of Shri............................with
reference to the entries in his annual confidential reports."

1.2. The Selection Committee should also consider the question of suitability of the officers
for selection with reference to their integrity and should specifically record in their
proceedings that they were satisfied from the remarks in the confidential reports of the
officers, selected by them for inclusion in the Select List, that there was nothing against
their integrity.

[G.I., M.H.A. letter No. 28/38/64‐AIS (III), dated 05‐01‐1965)

2.1. A State Government is competent to declare any duly constituted Police Service
in the State as equivalent to the Principal Police Service of the State for the
purpose of regulation 2(i) and rule 2(g) of the I.P.S. (Recruitment) Rules, 1954.
Where equivalence so declared, it is for the State Government to determine the
service in ranks or categories of the posts which will be equivalent in service to
the post of Deputy Superintendent of Police.

2.2. Equivalent posts in non‐police departments are intentionally excluded from
the scope of the eligibility clause (Regulation 4), the reason being that
experience not involving police duties should not be reckoned for this purpose.
In the case of the I.A.S. however, service in equivalent posts is taken into
consideration and the State Government have been given discretion to declare

any post as equivalent to that of Deputy Collector for the purpose of
determining the eligibility of an officer for consideration for inclusion in the
Select List. This is because for holding posts in the I.A.S. experience in revenue
and general administration is required and in some of the departments (other
than police and revenue) the duties involved in the higher posts are of
administrative nature.

2.3. As service in equivalent posts is not taken into account for determining the
eligibility of a State Police Service officer for inclusion in the Select List, the State
Governments would be well‐advised not to send them on deputation to posts
which are in non‐police departments and which cannot be declared by them as
equivalent to Principal Police Service of the State.
[G.I., M.H.A. letter No. 15/13/65‐AIS(I), dated 7/7/1965.]
3.1. It is open to the State Government to depute their officers in the State Police Service to
the post of A.D.C. to Governor or a Security Officer in a Public Sector Undertaking which
essentially requires the services of a police officer for the discharge of duties against the
deputation reserve provided in the State Police Service cadre or in any other manner
without declaring the non‐police department as such in which these posts exist as
equivalent to the Principal Police Service of the State. In these cases, service or
deputation as A.D.C. or Security Officer in non‐police department will count as State
Police Service under this regulation.
[G.I., M. Law U.N. No. 7082/64, dated 30‐01‐1965 in MHA File No. 28/41/64‐AIS (III)]
4. Sub‐regulation (4) merely states that the Select List shall be reviewed and revised every
year and does not further say that it can be reviewed and revised only after the expiry of
a year. The validity of a Select List is not, therefore, affected on the ground that it was
prepared earlier than the expiry of one year from the date of preparation of the earlier
Select List.
[G.I., M.H.A. letter No. 14/51/65‐AIS (III), dated 21‐02‐1966 read with letter No. 19/3/66 AIS
(III), dated 24‐06‐66 and No. 15/79/66‐AIS(III) dated, 17‐10‐1966]

5. The Government of India have held that Select Lists are to be maintained only
for the purpose of making substantive appointments of the members of the
State Civil/Police Service to the IAS/IPS against the vacancies in promotion posts.
At best, the Select Lists can be utilized for making temporary appointments of
such officers to cadre posts in accordance with the provisions of Rule 6 of such
Cadre Rules. Select Lists are not maintained for making appointments to non‐
cadre posts declared equivalent to cadre posts. In the exigencies of service
adjustments of posting is required to be made within a period of three months.
[DP and AR letter No. 11/4/73‐AIS(I) dated 22‐05‐73]


6. Having regard to the provision contained in the proviso to the sub‐regulation (4)
of Regulations 7 of the IAS (Appointment by Promotion), Regulation, 1955 the
State Government / the Joint Cadre Authority, while making recommendations
for the appointment of a member of the State Civil Service to the Indian
Administrative Service, may forward a certificate on the following lines:

"The State Government/the Joint Cadre Authority certifies that subsequent to the
inclusion of the name of Shri....................in the Select List, there has been on
deterioration in his work as to render him unsuitable for appointment to the Indian
Administrative Service nor has any lapse in his conduct or performance of duties in his
part come to the notice of the State Government/the Joint Cadre Authority."

7. It has come to the notice of the Central Government recently where officers not
specified in the relevant Schedule to the Promotion Regulations to participate in the
Selection Committee meetings as members had participated in such meetings and this
had the effect of vitiating the proceedings of the said Selection Committee. In order to
avoid such a situation, the State Governments have been requested to insure that their
officers, who attend the meetings of the Selection Committees, are invariably those
specified in column 3 of the Schedule to Regulation 3 of the I.A.S./I.P.S. (Appointment by
Promotion) Regulations, 1955 and in sub‐regulation (1) of Regulation 3 of the I.F.S.
(Appointment by Promotion) Regulation, 1966.

[DP & AR letter No. 11039/5/84‐AIS(I), dated 10/11/80.]

8. (1) It has been brought to the notice of the Government of India by the Commission that
the State Governments do not bring out specifically to the notice of the Selection
Committee/Commission cases where decisions on representations made against
adverse entries are yet to be taken by the State Government. According to the
Commission, this results in the officers who are not included in the Select List filing writ
petitions against the selections made by the Selection Committees and in some cases
the courts passing orders accepting the writ petitions and directing the respondents to
review the proceedings of the Selection Committee ignoring the adverse entries.

(2) The State Governments have been requested that while furnishing the
material/information to the Union Public Service Commission for holding the meetings
of the Selection Committees, the State Governments should invariably furnish the
following certificates:‐


(a) Adverse remarks in the character rolls of the following eligible officers have not been
communicated by the State Government to the officers concerned.

(b) Adverse entries in respect of the following eligible officers have been communicated
but no representations have been so far received from the officers concerned but the
time limit to represent is not yet over.

(c) Representations against adverse entries in respect of the following officers
have been received within the stipulated time by the decision of the State
Government, is yet to be taken.

[DP&AR letter No. 14015/14/81‐AIS(I), dated 7/7/81.]

9. According to the existing practice, members of the State Civil/Police/Forest Service
whose suitability for promotion to the I.A.S./I.P.S./I.F.S. is considered by the Selection
Committee and against whom disciplinary proceedings are pending are included in the
Select List subject to clearance of enquiries pending against them. The State
Governments have been requested that a list of officers against whom disciplinary
proceedings are pending and a list of those in respect of whom it has been finally
decided to institute disciplinary proceedings, may invariably be given to the Chairman of
the Selection Committee as in the proforma enclosed at the time of the meeting of the
Committee.
[DP&AR letter No. 14015/28/81‐AIS(I), dated 6/2/82.]

Rule 6 Consultation with the Commission

Government's Instructions

[G.I., M.H.A. letter No. 5/4/56‐AIS(I), dated 13‐06‐1956]
The State Government shall forward the list, together with copy of the proceedings of the
Selection Committee to the Ministry of Home Affairs also simultaneously. While forwarding
the list they shall indicate:

(i) the full details of the vacancies, against which the approved officers are proposed to
be appointed and
(ii) whether any of the officers included in the Select List and recommended for
appointment has more than one wife living;


Rule 9 Appointments to the Service from the Select List
Government's Decisions
[G.I., M.H.A.letter No. 4/4/60‐AIS (Ill), dated 15.10.1960]
.
1. The appointment of a State Service Officer to an All India Service against the
promotion quota or otherwise is appointment in a substantive capacity outside
his cadre. His lien on the post in the State Service, shall, therefore, be
suspended under Fundamental Rule 14(a) (2) and his written consent obtained
for the termination of his lien on the post in the State Service before he is
confirmed in the All India Service. The written consent should be obtained by
the State Government while recommending the names of State Services for
appointment to the All India Service.
[G.I., M.H.A.letter No. 98/41/64‐AIS (IIU, dated 11.2.1965.]

2.1. X was placed above Y in the earlier Select Lists and he was also officiating in
cadre posts. In the Select List, current at the time of occurrence of the vacancy,
however, he was superseded by Y. The question arose whether Y could be
appointed to the Service in preference to X.

2.2. Regulation 9, which is mandatory, requires appointment to the service to be
made in the order in which the names appear in the Select List for the time
being in force. It is independent or Regulation 8, which deals with temporary
appointment of Select List Officers against cadre post. In these circumstances, X
cannot be appointed to the Service in preference to Y. The fact that he was
holding a cadre in an officiating capacity from a date earlier than Y or that he
was placed above Y in the earlier Select Lists is not a relevant consideration.

2.3. In this connection Select Lists are subject to revisions as provided in Regulations
5 (4) and 7 (4), and a particular Select List will be in force only until its review
and revision is approved by the Commission. The fact that X was shown above Y
in the earlier Select Lists does not confer upon X any right for that position or
ranking to be maintained in the subsequent Select Lists. Also the fact that a
person was holding a cadre post in an officiating capacity does not in any way
prevent the Selection Committee from revising the Select List and, in so doing,
the Committee, under the proviso to Regulation 5(3), will be within their rights
to assign a higher place in the Select List to a junior officer. Thus, under the
scheme of the regulations, each Select List is independent of the other and an
officer's respective position is not to be considered with reference to the
previous Select List which was in force. Further, in terms of Regulation 5, the
seniority of the officers in the State Police Service is to be taken into
consideration in formulating the Select List. But the Selection Committee is
empowered to alter the order of names in the seniority list in the State Police
Service, when the officers are brought on to the Select List.


2.4. The other point to be borne in mind is the distinction between Regulations 8
and 9. Regulation 8 deals with the appointment of State Police Service Officers
against vacancies in cadre posts in a temporary capacity and such appointments
have to be in accordance with the requirements of Rule 9 of the Cadre Rules. As
far as those officiating appointments to cadre posts are concerned, the legal
status of State Police Service Officers included in the Select Lists is the same as
of those not included in the Select Lists; in other words to the extent Regulation
8 is concerned, Select List Officers are also non‐cadre officers and that is the
reason why their officiating appointments have to meet the requirements of
Rule 9 of the Cadre Rules. Thus, a Select List Officer appointed in an officiating
capacity to a cadre post under Regulation 8 will not acquire any right to hold a
cadre post either in preference to a cadre officer or in preference to another
Select List Officer who may be placed above him by subsequent Selection
Committee.

Regulation 9, on the other hand, deals with the appointment of a State List
Officer to a substantive vacancy in the Service and this has to be made from the
Select List for the time being in force and in the order in which the names
appear in such a Select List. The phrase "for the time being in force" has
relevance to the period at which the appointment to the Service is made by
them and not the time at which the officer started officiating in a Cadre vacancy
under Regulation 8. That is to say, appointment to a vacancy in the promotion
quota is made with reference to the date of origin of the vacancy or the date of
inclusion of the officer's name in the Select List, whichever is later.

[G.I., MHA letter No. 15/l/65‐AIS (I), 9.3.1965].

[G.I., MHA letter No. 4/12/60‐AIS (Ill), dated 31.10.1966].

3. A State Service Officer, on appointment to an All Indian Service on probation
would retain his lien in the State Service and, therefore, be entitled to all the
benefits that may accrue to him in that Service (such as confirmation in .the
Selection Grade of the State Civil Service) before his confirmation in the All India
Service.
[G.I.,MHA letter No. 16/7/65‐AIS (III), dated 29.6.1965]

4 In view of the legal position explained in Ministry of Home Affair's letter
No.14/5l/65‐AIS (Ill), dated the 21st February, 1966, the proforma I and II
prescribed in the Ministry of Home Affairs, letter No. 27/54/64‐AIS (Ill), dated
11th August, 1964, needed revision. These proforms have accordingly been
revised and the State Governments are requested that in future the requisite
information regarding fixation of seniority in respect of Select List Officers
proposed to be appointed to the IAS/IPS may be furnished in the revised
proformas I & II (enclosed) alongwith the State Government's proposals for
promotion to the IAS/IPS.

5. It would appear from proforma I that information regarding continuously
officiation by Select List Officers on or after 21.5.1966 is required to be
furnished in respect of their officiation in cadre post only, in view of the legal
position obtaining under the various rules explained in the Ministry of Home
Affair's letter dated 21st February, 1966, referred to above. The date 21st May,
1966 has been specified in the revised proforma as the position is required to be
regularized within three months from the date of issue of the aforesaid letter.

THE INDIAN POLICE SERVICE (CADRE) RULES, 1954.
In exercise of the powers conferred by sub-section (1) of Section 3 of the All

India Services Act, 1951 (LXI of 1951), the Central Government, after consultation
with the Governments of the States concerned, hereby makes the following rules,
namely:-
1. Short title:- These rules may be called The Indian Police Service (Cadre)
Rules, 1954.
2. Definitions:- In these rules unless the context otherwise requires, -
(a) ‘Cadre officer’ means a member of the Indian Police Service:
(b) ‘Cadre post’ means any of the post specified under item I of each cadre
in the schedule to the Indian Police Service (Fixation of Cadre Strength)
Regulations, 1955.
(c) ‘State’ means a State specified in the First Schedule to the constitution
and includes a Union Territory;
(d) State Government concerned in relation to a Joint cadre, means the Joint
Cadre Authority.
3. Constitution of Cadres -
(1) There shall be constituted for each State or group of States an Indian Police
Service Cadre.
(2) The Cadres, so constituted for a State or a group of States are hereinafter referred
to as a ‘State Cadre’ and a ‘Joint Cadre’ respectively.
4. Strength of Cadres -
(1) The strength and composition of each of the cadres constituted under rule 3
shall be as determined by regulations made by the Central Government in
consultation with the State Governments in this behalf and until such regulations are
made, shall be as in force immediately before the commencement of these rules.
(2) The Central Government shall, at intervals of every five years, re-examine the
strength and composition of each such cadre in consultation with the State

Government or the State Governments concerned and may make such alterations
therein as it deems fit:
Provided that nothing in this sub-rule shall be deemed to affect the power of the
Central Government to alter the strength and composition of any cadre at any
other time:
Provided further that State Government concerned may add, for a period not
exceeding one year and with the approval of the Central Government for a
further period not exceeding two years, to a State or Joint Cadre, one or more
posts carrying duties or responsibilities of a like nature to cadre posts.
5. Allocation of members to various cadres - (1) The allocation of cadre officer

to the various cadres shall be made by the Central Government in consultation
with the State Government or State Governments concerned.
(2) The Central Government may, with the concurrence of the State Governments
concerned, transfer a cadre officer from one cadre to another cadre.
6. Deputation of cadre officers - (1) A cadre officer may, with the concurrence of
the State Government or the State Governments concerned and the Central
Government, be deputed for service under the Central Government or another
State Government or under a company, association or body of individuals,
whether incorporated or not which is wholly or substantially owned or controlled
by the Central Government or by another State Government:
Provided that in case of any disagreement, the matter shall be decided by the
Central Government and the State Government or State Governments concerned
shall give effect to the decision of the Central Government.
(2) A cadre officer may also be deputed for service under -

(i)a company, association or body of individuals, whether incorporated or not,
which is wholly or substantially owned or controlled by a State Government, a
Municipal Corporation or a Local Body, by the State Government on whose
cadre he is borne, and
(ii) an international organization, an autonomous body not controlled by the

Government, or a private body, by the Central Government, in consultation with
the State Government on whose cadre he is borne:

Provided that no cadre officer shall be deputed to any organization or
body of the type referred to in item (ii), except with his consent :
Provided further that no cadre officer shall be deputed under sub rule (1)
or sub-rule (2) to a post (other than a post under the Central Government or
under a company, association or body of individuals, whether incorporated or
not, which is wholly or substantially owned or controlled by the Central
Government), carrying a prescribed pay which is less than, or a pay scale the
maximum of which is less than, the basic pay he would have drawn in the cadre
post but for his deputation.
7. Postings - All appointments to cadre posts shall be made:-
a. in the case of a State Cadre, by the State Government and;
b. in the case of a Joint Cadre, by the State Government concerned.
Provided that for the purpose of filling leave vacancies or for making temporary
arrangements for a period not exceeding three months, the State Government
may, delegate to Heads of Departments, its power of making appointments to
cadre posts.
8. Cadre and ex-cadre posts to be filled by cadre officers – Cadre and ex-cadre
posts to be filled by cadre officers:
(1) Save as otherwise provided in these rules every cadre post shall be filled
by a cadre officer.
(2) A Cadre officer shall not hold an ex-cadre post in excess of the number
specified for the concerned State under item 5 of the Schedule to the
Indian Police Service (Fixation of Cadre Strength) Regulations, 1955.
(3) The State Government may, with the prior approval of the Central
Government, appoint a cadre officer to hold an ex-cadre post in excess
of the number specified for the concerned State in item 5 of the Schedule
to the Indian Police Service (Fixation of Cadre Strength) Regulations,
1955 and, for so long as the approval of the Central Government remains
in force, the said ex-cadre post shall be deemed to be an addition to the
number specified in item 5 of the said Schedule.

9 Temporary appointment of non-cadre officer to cadre posts - (1) A cadre
post in a State shall not be filled by a person who is not a cadre officer except in
the following case; namely:-
(a) if there is no suitable cadre officer available for filling the vacancy:
Provided that when a suitable cadre officer becomes available, the
person who is not a cadre officer shall be replaced by the cadre officer;
Provided further that if it is proposed to continue the person who is not a

cadre officer beyond a period of three months, the State Government
shall obtain the prior approval of the Central Government for such
continuance;
(b) if the vacancy is not likely to last for more than three months:
Provided that if the vacancy is likely to exceed a period of three months,

the State Government shall obtain the prior approval of the Central
Government for continuing the person who is not cadre officer, beyond
the period of three months.
(2) A cadre post shall not be filled by a person who is not a cadre officer except in
accordance with the following principles, namely:
(a) if there is a Select List in force, the appointment or appointments shall

be made in the order of the names of the officers in the Select List;
(b) if it is proposed to depart from the order of names appearing in the

Select List, the State Government shall forthwith make a proposal to that
effect to the Central Government together with reasons therefor and the
appointment shall be made only with the prior approval of the Central
Government ;
(c) if a Select List is not in force and it is proposed to appoint a non Select
List Officers, the State Government shall forthwith make a proposal to
that effect to the Central Government together with reasons therefor and
the appointment shall be made only with the prior approval of the
Central Government.
(3) Where a cadre post is likely to be filled by a person who is not a cadre
officer for a period exceeding six months, the Central Government shall report
the full facts to the Union Public Service Commission with the reasons for
holding that no suitable officer is available for filling the post and may in the
light of the advice given by the Union Public Service Commission give suitable
direction to the State Government concerned.

PROFORMA
Part I
1. Name of the State
2. Name of the Officer proposed to be appointed to the IAS/IPS cadre post

for a period exceeding six months
3. Designation of the Post held
4. Is the post mentioned against Col.3 above is a cadre post specified in

item I of the cadre Schedule?
5. Date of appointment
6. The period up to which the appointment is proposed to be made
7. The reason for holding that no suitable cadre officer is available for
filling the IAS/IPS cadre post
8. (a) Cadre strength Sanctioned Actual
(b) Direct Recruitment Quota
(c) Promotion Quota
9. No. of non-cadre officers holding cadre posts
10. (a) Whether the officer(s) proposed for appointment in cadre post(s)
figure(s) in the current Select List for Promotion to the IAS/IPS
(b) If so, whether, all the officers placed above him in the Select List are
officiating in cadre posts
11. Particulars of the senior most officer in the Junior Scale of the
IAS/IPS in the State
12. Whether there are any officers senior to those in 10 above who are not
holding cadre posts. (Please furnish details in Part II).

Part II
Position of officers in the current select list senior to the officer(s)
mentioned in column 2 of Part I
S Name of Date Designation No. & Date Departure

the officer from of the cadre of the GOI’s if any from
N (arranged which post communicati the order of
o in the continu- [Specified on approving the names
order of ously in item (1) the in the
names in officiati of the cadre officiation current
the current -ng in schedule Select List
select list) cadre held by the in making
officer] officiation
arrangemen
-ts. Give
reasons.

Note - The phrase `Cadre Post' wherever used in Part I & II of this proforma means
senior duty post specified in item 1 of the Cadre strength.
[G.I.,MHA letter No. 6/54/64-AIS(I), dated 26.3.1966.]
10. Report to the Central Government of vacant cadre posts - Cadre posts shall
not be kept vacant or held in abeyance for periods exceeding six months without the
approval of the Central Government. For this purpose, the State Government shall
make a report to the Central Government in respect of the following matters,
namely:-
(a) the reasons for the proposal;
(b) the periods for which the State Government proposes to keep the post vacant or
hold it in abeyance;
(c) the provision, if any, made for the existing incumbent of the post; and
(d) whether it is proposed to make any arrangements for the performance of the
duties of the post to be kept vacant or held in abeyance, and if so, the particulars of
such arrangements.
11. Holding of more than one post by a cadre officer - (i) The State Government
concerned in respect of the posts borne on the State Cadre or the Joint Cadre as the
case may be, may, for the purpose of facilitating leave arrangements for a period not
exceeding six months, direct that any two cadre posts or a cadre post and an
equivalent post may be held simultaneously by one single cadre officer.

Provided that for the purpose of filling leave vacancies or for making temporary
arrangements the State Government may for a period not exceeding three months,
delegate to Heads of Departments, the powers of making appointments to cadre posts.
(ii) Where the State Government is of the opinion that it is necessary so to do, it
may, with the prior approval of the Central Government, order that the posts directed
by it to be held simultaneously by one single cadre officer under sub-rule (i), may
continue to be so held for a period beyond six months but, in any case, not beyond
twelve months from the date with effect from which the posts were first directed to be
so held under sub-rule (1).
11-A. Authority to exercise certain powers in respect of members of the

Service serving in connection with the affairs of the State constituting a Joint
Cadre:-
The powers of the State Government under the second proviso to sub-rule (2) of rule
4, under clause (i) of sub-rule (2) of rule 6 and under Rules 7, 10 and 11, in relation to
the members of the Service serving in connection with the affairs of any of the
constituent States shall be exercised by the Government of that State.
11-B. Authority to exercise certain powers in respect of members of the

Service serving in connection with the affairs of the State constituting a Joint
Cadre:-
The powers of the State Government under rule 9, in relation to the members of the
Service serving in connection with the affairs of any of the Constituent State shall be
exercised by the Government of that State.
12. Interpretation - If any question arises as to the interpretation of these rules, the
Central Government shall decide the same.
13. Repeal and saving - All rules corresponding to these rules in force immediately
before the commencement of these rules are hereby repealed:
Provided that any order made or action taken under the rules so repealed shall be
deemed to have been made or taken under the corresponding provisions of these
rules.


ISSUED UNDER THE INDIAN POLICE SERVICE (Cadre) Rules, 1954

2. Definitions:‐

The Government of India have held that a cadre post as defined in the Rules means only the
post specified under item 1 of the cadre strength of each State. A non‐cadre post does not
become a cadre post simply, on being declared equivalent to a cadre post. It would become a
cadre post only after it has been included in and specified as such item I of the cadre strength
of each State as shown in the schedules to the I.A.S., I.P.S. (Fixation of Cadre Strength)
Regulations, 1955.
[G.I M.H.A. letter No. 14/51/65‐AIS(III), dated 21‐2‐1966].
4. Strength of Cadres

Government decisions
[G.I. M.H.A. letter No. 6/25/64‐AIS(I), dated 1.6.1964]
1. Posts included in the cadre acquire the character of permanency.
[G.I., M.H.A. letter No. 2/24/58‐AIS(II), dated 5.5.1958]
2. Temporary additions to or subtractions from a cadre are not to be taken into account
for cadre calculations or for calculating the number of selection grade posts.
[G.I., M.H.A. letter No.6/9/63‐AIS (I), dated 9.2.1965]
3.1 The second proviso requires that the posts added temporarily to the
cadre should carry duties and responsibilities of a like nature to cadre posts.The
exercise of this power by the State Government with reference to a post involves an
objective assessment of the nature of the duties and responsibilities attached to that
post in comparison to those attached to a cadre post. Thus posts cannot be added
temporarily to the cadre unless such posts already exist in the cadre.
3.2. The scale of pay of the post, temporarily added to the cadre, should also be the same
as that of the cadre post to which it corresponds. Thus, where the pay of the post of
Secretary in the cadre is in the senior time‐scale, it would not be in order, to add
temporarily to the cadre post of Secretary in the Super time‐scale.
[G.I. MHA letter No. 6/25/65‐AIS(I), dated 12‐4‐1965]

4.1. A doubt was raised whether ex‐cadre posts equated to cadre posts under Rule 2 of
any Rules would be treated as automatic temporary additions to the cadre and would
fall within the scope of the second proviso to rule 4(2) of the Cadre Rules.
4.2. Both these provisions are independent of each other and are not inter‐connected. The
second proviso to rule 4(2) of the Cadre Rules empowers the State Government to
make temporary additions to the cadre for the period not exceeding the limit
indicated therein. Rule 9 of the Pay Rules, on the other hand, provides for regulation
of pay of cadre officers appointed to non‐cadre (ex‐cadre) posts. The State
Governments are competent to appoint cadre officers to such posts under their
control to the extent that the appointments should not exceed the number of posts in
the deputation reserve of the State cadre. The non‐cadre (ex‐cadre) posts to which
cadre officers are appointed would not result in the posts becoming temporary
additions to the cadre within the scope of the second proviso to rule 4(2) of the Cadre
Rules.
[G.I MHA letter No. 14/53/65‐AIS(III), dated 21‐3‐1966].
5.1. The Government of India have clarified the scope of the second proviso to Rule 4(2) of
the IAS (Cadre) Rules, 1954, as follows:‐
5.2. The provision regarding addition of extra cadre posts for short periods did not exist in
the ICS/IPS Rules corresponding to the present IAS/IPS Cadre Rules, nor did it exist in
the Indian Civil Administrative Cadre Rules, 1950 or the Indian Police Cadre Rules,
1950. Even the original draft of the present IAS/IPS Cadre Rules did not contain such
proviso. It was only in the Chief Secretaries' Conference held in 1954 to consider the
drafts of the various All India Services Rules & Regulations, that the question of
making such a provision in the Cadre Rules , was raised by the Government of West
Bengal. The discussion which took place in the Conference on this question indicates
clearly the scope of this provision in the Cadre Rules. The relevant extracts from the
proceedings, of the meeting of the Conference, held on 13th April, 1954, are
reproduced below:‐
West Bengal ‐ In the rule regarding the alteration of strength, I have to make the same
point that I raised this morning. The State Government should have the power to
make temporary additions to the cadre for a period not exceeding one year, when the
duties of the posts are closely analogous to those of the scheduled cadre posts. This
would be necessary, if suddenly we feel the necessity to increase the number of say,
the Superintendents of Police.

5.3. It would appear from the above discussion that the provision was made to
meet the sudden and immediate need for extra posts carrying duties or
responsibilities analogous to cadre posts subject to the condition that such posts will
be held by cadre officers only. In actual practice occasions for resorting to this
provision will be rare and ordinarily the need for such extra cadre post is not for a
period exceeding one year. If the need for such extra cadre posts is for a period
exceeding one year generally the need is considered to be a permanent one unless
the State Government are certain that they will not need such posts beyond a
particular fixed period not exceeding three years in all. Therefore, steps should be
taken for the inclusion of such posts in the permanent cadre on the expiry of one year.
The idea is that by including such posts in the permanent cadre, the State Government
will be able to assess correctly their needs for recruitment on the basis of the
competitive examinations.
5.4. If no cadre officer is available, temporary post created with whatever designation,
should not be added to the IAS/IPS cadre. If the post is held by State Civil/Police
Service Officer whether in the Select List or not, it will be a temporary addition to the
State Civil/Police cadre of the State or an ex‐cadre post counted against deputation
reserve, if any, provided in that cadre or it may be an isolated post in the State
Civil/Police Service to which the State Civil/Police Service Officer could be appointed
with the approval of the State Public Service Commission, if so required by the State
Rules.
[G.I. MHA letter No. 14/51/66‐AIS(III), dt. 21‐2‐1966 and File No. 14/4/65‐AIS (II)]
6. It has been held that State Governments are not competent to exceed the
number of posts specified against items 2 and 5 to 8 of the Cadre schedules
without the prior sanction of the Central Government under rule 4(2) of the proviso
there to.
[G.I. MHA letter No. 14/51/66‐AIS(III), dated 21‐2‐1966 and File No. 14/14/65‐AIS(II)]
7. Recruitment to the IAS/IPS, on the results of annual competitive examinations, is
made on the basis of the posts shown in item 4 of the IAS/IPS cadre of each State.
Items 5 to 8 are the various reserves in the cadre calculated on the basis of that item
and the posts shown in these items are also available for the direct recruits. The posts
shown in items 7 and 8 of the cadre are in the junior time‐scale but those shown in
items 5 and 6 will generally be in the senior time‐scale. Thus Posts shown in items 5
and 6 of the cadre viz. the ‘Deputation Reserve’ and ‘Leave Reserve’ when
remunerated in the senior time‐scale are also ‘senior posts’ to be manned by
examination recruits. Thus, directs recruits are not only entitled to senior posts shown
in item 4 of the cadre of each state but also to posts shown in items 5 and 6 thereof
when remunerated in the senior scale of the IAS/IPS.
[G.I. MHA letter No. 15/39/66‐AIS(III), dated 22‐04‐1966].

8.1. A question was raised whether posts temporarily added to the IAS/IPS cadre of a State
under the second proviso to rule 4(2) of the IAS/IPS (Cadre) Rules, 1954, should be
deemed to have been included temporarily in schedule III‐A or III‐B to the IAS/IPS
(Pay) Rules, 1954.
8.2. The legal position in respect of the posts temporarily added to the IAS/IPS Cadre has
been clarified in the Ministry of Home Affairs letter No. 14/51/66‐AIS(III) dated the
21st February, 1966 and 14/53/65‐AIS(III), dated the 21st March,1966. It would
appear there from that a post temporarily added to the cadre is not a `cadre post' as
‘defined in the IAS/IPS (Cadre) Rules, 1954. It is also not a cadre post for the purposes
of IAS/IPS (Fixation of Cadre Strength) Regulations, 1955. An extra post (carrying
duties and responsibilities analogous to cadre post) could be temporarily added to the
cadre, when a cadre officer is available to man such posts. If no cadre officer is
available a temporary post created with whatever designation when held by a State
Civil/Police Service officer whether in the Select List or not, would be a temporary
addition to the State Civil/Police Service cadre of the State or an ex‐cadre post
counted against deputation reserve, if any, provided in that cadre or it may be an
isolated post in the State Civil/Police Service. It would have no connection whatsoever
with the IAS/IPS cadre of the State.
8.3. When a post temporarily added to the IAS/IPS cadre is held by a cadre officer a
declaration of equivalence under rule 9 of the IAS/IPS (Pay) Rule, 1954, will not be
necessary for the purpose of fixation of his pay under the IAS/IPS (Pay) Rules, 1954,
the duties and responsibilities of such post being already analogous to a cadre post
vide the second proviso to rule 4(2) of the IAS/IPS (Cadre), Rules 1954.
[G.I MHA letter No. 40/5/66‐AIS(III), dated 27‐12‐1966].
9.1.1. The Government of India have clarified that purely temporary post may be divided
into two categories ‐ (i) posts created to perform the ordinary work for which
permanent cadre posts in the IAS/IPS cadre already exist, the only distinction being
that the new posts are temporary and not permanent and (ii) isolated posts created
for the performance of special tasks unconnected with the ordinary work which the
Service is called upon to perform. An example of the latter type of post would be a
post on a Commission of Enquiry. A distinction by strict verbal definition is difficult,
but in practice there should be little difficulty in applying the distinction in individual
cases. The former class of posts should be considered to be temporary additions to
the Cadre of the Service. The second proviso to rule 4(2) of the IAS/IPS (Cadre) Rules,
1954, gives power to the State Government concerned to add for a period not
exceeding one year, and with the approval of the Central Government for a further
period not exceeding two years to a State Cadre, one or two posts carrying duties or
responsibilities of a like nature to cadre posts. The latter class of temporary post
should be considered as unclassified and isolated ex‐cadre post, the power to create

such post will depend on the provisions contained in the Book of Financial Powers of
the State Government concerned.
9.2. The posts which are temporary additions to the IAS/IPS Cadre are to be created when
cadre officers are available to man them, otherwise, these should be temporary
additions of the cadre to which the holders of the post belong as clarified in Ministry
of Home Affairs No. 15/39/66‐AIS(III), dated 24‐4‐1966.
9.3. The posts which are ex‐cadre of IAS/IPS Cadre are to be manned by cadre officers and
counted against deputation reserve provided in the Cadre. There is restriction on the
powers of the State Government for the creation of such posts as the number of such
posts is not to exceed the number shown against deputation reserve in the Cadre. If a
member of service is not going to be appointed to an ex‐cadre post, the temporary
post can be created either to ex‐cadre post of the State Civil/Police Service or just ad‐
hoc post without equivalence as clarified in paras 6‐9 of Ministry of Home Affairs' D.O.
letter No.27/28/64‐AIS(III), dated 24‐3‐1966. It would, however, be appropriate that
when the temporary post is to be held by a State Civil/Police Service Officer, it should
be created in the time‐scale of the State Civil/Police Service.
[G.I. MHA letter No. 40/5/66‐AIS (III). dated 27‐12‐1966].
Government's Instructions
1.1. The Government of India has clarified certain fundamentals regarding the
management of the All India Services cadres, as follows:
[G.I. Department of Per. & A.R. Letter No. 6/10/68‐ADS (I), 24‐03‐1966].
1.2. At the time of the constitution of the IAS/IPS in 1947, it was decided to include the
following categories of posts in the IAS cadre:‐
(a) All superior posts in the administrative departments of and above the rank of
District Officers, i.e., Collectors, Commissioners Members, Board of Revenue,
Secretaries, Deputy Secretaries, etc.
(b) A proportion of miscellaneous posts including those of Heads of Departments.
In the IPS, corresponding ranks were substituted, the principle remaining the same.
Provision was made in the rules for triennial review of the cadre strength to adjust it
according to the growing and changing needs of each State.

1.3. The senior posts as notified in the schedule of each State cadre were divided into
three main categories, viz.:‐
(a) Senior posts under the State Government;
(b) Central Deputation Quota;
(c) Deputation Reserve.
The other categories and reserves, such as leave and training reserves and the junior
posts are ancillary to the three main categories described above.
1.4. Posts that fulfill the qualification described in 2 above should, therefore, be
enumerated as the senior posts under the State Government. The intention also has
always been that all posts in the State which are required on a long‐term basis and
which carry duties and responsibilities similar to such senior cadre posts, should be
included in the cadre. At the time of the triennial review a realistic estimate should be
made of the new posts required during the next 4 to 6 years on the basis of previous
rate of expansion of the cadre and of the additional posts required in connection with
the Five Year Plans and the growing business of Government and the cadre strength
should be fixed after taking these needs into consideration.
1.5. The Central Deputation Quota fixes the share of the Government of India out of the
State cadre for the various requirements of the Centre. By and large this quota may be
taken to be the limit of deputation to the Government of India.
1.6. The Deputation Reserve is intended to provide a cushion to the State Government for
its temporary and unforeseen demands of a cadre officer for manning such ex‐cadre
posts which are required temporarily for short periods and which do not qualify for
inclusion in the IAS cadre. The very name suggests that it is intended to cover short‐
term needs; long‐term posts being brought into the cadre as soon as it is known that
they would continue over a period of time.
1.7. Select Lists are intended to provide a ready list of screened State Service Officers who
can be appointed to vacancies that may occur in the promotion quota during a
particular year. It can also be utilized to fill short‐term vacancies and to meet any
minor emergency requirements on a temporary basis. It has never been intended to
become a parallel cadre for manning long‐term vacancies either in the cadre or in ex‐
cadre equivalent posts.
1.8. If the cadre strength is adequately fixed keeping in view the normal rate of growth of
the cadre and the requirements of the Plan etc. and if recruitment to the cadre has
been on an adequate scale, the need for filling cadre posts by Select List Officers
should rarely arise. There should be no long term ex‐cadre posts. If there are any, they

ought to go into the cadre. For short term ex‐cadre posts, the deputation reserve in
the cadre should be adequate. If there is an imbalance between the number of the ex‐
cadre posts and the deputation reserve, then it can be redressed either by reducing
the number of ex‐cadre posts or increasing the deputation reserve.
1.9. It is not at all necessary that new senior posts which are created must be declared
equivalent to cadre posts. Rule 9(1) of the Indian Administrative Service (Pay) Rules,
1954, requires that members of the service should not be appointed to an ex‐cadre
post unless the State Government had declared it equivalent to a cadre post. In
exceptional circumstances, of course for reasons to be recorded in writing, the
equation may not be made [Sub‐rule (4) of rule 9]. It is, therefore, only when a
member of the service is to be appointed to an ex‐cadre post that it has to be
declared equivalent to a cadre post and even then it is not necessary in all cases. If a
member of the service is not going to be appointed to an ex‐cadre post, declaration of
equivalence is not required at all. These can be created either as ex‐cadre post of the
State Civil or Police Services or just ad hoc posts without equivalence.
1.10. The adequacy recruitment rate for the All India Services is vital to the proper
functioning and management of Government. Two measures are needed to ensure
this. The first is the prompt encadrement of new posts likely to last over an extended
period and the second is to assess future needs in advance on the basis of the past
experience and the future plans. A failure in either of the two requirements will affect
the adequacy of cadre strength thus leading to strains and stresses which some of the
States are facing today.
1.11. Once the cadre strength has been determined at the triennial review, which can be
made more frequent if required, the rate of annual recruitment must be adequate to
fill up all the posts within two or three years. In some of the States the requirements
rate has been rather low with the result that gaps continue in the cadre for years and
longer Select Lists are required to meet the cadre shortages. This has two‐fold
disadvantages; it affects the seniority of the direct recruits and the State Service
Officers develop hopes and expectations beyond those provided for in the scheme of
the All India services.
[G.I. Department of Personnel & A.R. Letter No. 4/12/70‐AIS(I), dated 26.5.1971]
2. The Government of India have issued the following clarifications regarding Rule 4 of
the Cadre Rules and the various reserves against which officers holding posts, other
than cadre posts are to be shown:‐

2.1. Under Rule 3 of the Cadre Rules, Cadres have been constituted for each State or
group of States. The strength and composition of each of these cadres have been
determined by the regulations, framed under the Cadre Rules and have been shown in
the Schedule to those Regulations. The term ‘Cadre Post’ has been defined as any post
specified under item I of each cadre in the Cadre Schedule vide clause (b) of Rule 2 of
the Cadre Rules.
2.2. The power to alter the strength and composition of a cadre vests in the Central
Government, vide, sub‐rule (1) of Rule 2 of the Cadre Rules. With a view to meeting
emergent needs of the State Administration the State Government concerned has
been authorized, vide the second proviso under sub rule (2) of Rule 4 of the Cadre
Rules, to add for a period not exceeding one year to a State Cadre one or more posts
carrying duties or responsibilities of like nature to cadre posts. However, the posts so
added by State Government do not become cadre posts.
2.3. With a view to ensuring that members of the Indian Administrative Service
are not deployed on posts which do not require to be manned by officers of that
caliber, It has been provided vide sub‐rule (1) of Rule 9 of the Indian Administrative
Service (Pay) Rules 1954 (hereinafter referred to as ""the Pay Rules") that no such
members shall be appointed to a post other than a post specified in Schedule III to
those Rules (hereinafter referred to as "the Pay Schedule"), unless a declaration is
made that the said post is equivalent in status and responsibility to a post specified in
Pay Schedule. However, for sufficient reasons to be recorded in writing such a
declaration may be dispensed with, vide sub‐ rule (4) of Rule 9 of the Pay Rules.
2.4. Neither a post which is declared equivalent in status and responsibility to a post
included in the Pay Schedule nor a post in respect of which such declaration has been
dispensed with, is a cadre post.
2.5. Powers under the second proviso under sub‐rule (2) of Rule 4 of the Cadre Rules are to
be invoked only for increasing the number of posts with a particular designation already
included in the Cadre Schedule. If a post with a particular designation does not figure in the
cadre schedule, it cannot be created by invoking these powers. It will have to be created,
where necessary, by the State Government, under their inherent powers and if a member of
the Indian Administrative Service is to be appointed thereto such appointment should be
regulated under rule 9 of the Pay Rules.
2.6. When a post is created by invoking the powers under the second proviso to sub‐rule
(2) of Rule 4 of the Cadre Rules, further action under Rule 9 of the Pay Rules, is not
necessary, because the post will already be figuring in the Pay Schedule.

2.7. Thus, powers under sub‐rule (2) of Rule 4 of the Cadre Rules and under Rule 9 of the
Pay Rules are mutually exclusively and together are exhaustive, in so far as posts under the
State Government are concerned.

2.8. Doubts have been expressed about the item of the Cadre Schedule which relates to
posts, other than cadre posts on which cadre officers are deployed. Item 2 and 5, namely,
Central Deputation Reserve and Deputation Reserve, comprise the following posts manned
by cadre officers:‐

(A) Item 2 : Central Deputation Reserve
Posts under the Central Government.

(B) Item 5: Deputation Reserve

(i) Posts under the Government of the State on the cadre of which the officer is borne:‐

(a) which have been created in exercise of the powers of the State Government
under the second proviso under sub‐rule (2) of Rule 4 of the Cadre Rules.

(b) which have been declared equivalent to posts included in the Pay Schedule.

(c) In respect of which a declaration of equivalence to posts included in the Pay
Schedule has been dispensed with.

(ii) Posts under the Government of a State, other than the one on the cadre of which the
officer is borne.

(iii) Posts under a company, association or body of individuals whether incorporated or
not, which is wholly or substantially owned or controlled by the Central Government
or a State Government or a Municipal Corporation or a Local Body, other than cadre
posts of the State Cadre on which the officer is borne.

(iv) Posts under an international organization an autonomous body not controlled by the
Government, or a private body.

[G.I. M.H.A. Letter No. 16/5/66‐AIS (III), dated 23rd June, 1966]


3.1 A question was raised as to how the scale check prescribed in the Ministry of Home
Affairs Endorsement No. 14/51/65/AIS(III), dated 21.2.1966 should be conducted. The
Government of India have considered the matter carefully and they have decided
that the scale check in respect of the I.A.S/I.P.S cadre of each State should be carried
out by the Accountant General concerned with reference to the I.A.S./I.P.S. (Fixation
of Cadre Strength) Regulations, 1955 in relation to each State. In other words, it
should be examined whether the posts shown against each item have been properly
utilized. It is also to be checked up whether any of the cadre post is held by a non‐
cadre officer and if so whether it is with proper approval of the competent authority
under Rule 9 of the I.A.S./I.P.S (Cadre) Rules, 1954, and whether the non‐cadre
officers (Select Lists officers) have been appointed to officiate in cadre posts in the
order in which their names appear in the current Select List.
3.2 The intention is that the quarterly check should be conducted for the quarters ending
31st March, 30th June, 30th September and 31st December and the result should be
communicated by the Accountant General concerned to the Government of India as
also the State Government concerned within one month i.e., the report for the
quarter ending 31st March should be communicated by the 30th April, and so on.
3.3 The Government of India have also decided that the copies of the current Select Lists
and the orders issued under Rule 9 of the I.A.S./I.P.S. (Cadre) Rules, 1954, from time
to time should be supplied to the Accountants General to enable them to carry out
the above mentioned scale check. They will, no doubt, treat the Select Lists as
confidential documents and utilise them for official use only, as required under the
existing instructions.
[G.I. M.H.A. letter No. 16/5/66‐AIS(III), dated 23rd June 1966]
4. Rule 4 of the Cadre Rules provides for a review of the strength and composition of the
cadre at the interval of every three years. The State Governments are, therefore,
requested to sponsor their triennial review proposals after taking into consideration
their requirements at least for 3 years to avoid frequent proposals for amendments to
the cadre schedule. However, cases where changes in the cadre are considered
unavoidable and cannot be delayed till the next triennial review, in such
circumstances proposals may be made once in a year i.e., in the month of January.
The State Governments are therefore, requested to adhere to this procedure for
proposing amendments to the cadre schedule.
[G.I. Deptt. of Personnel & A.I.R. letter No. 6/10/68‐AIS(I), dated 27.2.1968].
5. Allocation of members to various cadres ‐ (1) The allocation of cadre officer to the
various cadres shall be made by the Central Government in consultation with the
State Governments or State Government concerned.

(2) The Central Government may, with the concurrence of the State Governments
concerned, transfer a cadre officer from one cadre to another cadre.

Government Decisions:
It has been decided that, while allocating candidates selected on the basis of
the annual competitive examinations to the various State Cadres, the recommendation of
the States Re‐organization Commission, that at least 50 % of the new entrants in any State
Cadres should be from outside the State concerned, shall be borne in mind.
[G.I. M.H.A. File No. 1/66/50‐AIS(I)].

Rule 6 Deputation of cadre officers ‐

Government's Decisions:

1. The terms of deputation of a cadre officer deputed to another State shall
be finalized by the borrowing Government in consultation with the lending
Government, if there is any point of difference between them, it may be referred to
the Government of India.
(G.I. M.H.A. Letter No. 22/6/57‐AIS (II), dated 30‐05‐1957)

2.1. A University is an autonomous body not controlled by the Government. In view of
this, the deputation of a member of Indian Administrative Service to a University will
come within the admit of Clause (ii) of sub‐rule (2) of Rule 6 of the Indian
Administrative Service (Cadre), Rules, 1954 and can be ordered only by the Central
Government on consultation with the State Government on whose cadre he is borne.

2.2. Whenever it is proposed by a State Government to depute a member of Indian
Administrative Service to a University full Particulars of the terms of deputation which
are proposed to be allowed to him should be furnished to the Central Government in
order to enable to examine the proposal and issue necessary orders.
[G.I. D.P & A.R. letter no. 13/1/74‐AIS (II), dated 17.1.75]

3. The terms of deputation of an officer, deputed on Foreign Service are normally issued
by the lending authority, in consultation with the borrowing authority. In the case of
the All India Services, however, the All India Services (Leave) Rules, 1955, the All India
Services (Conduct) Rules, 1968 and the All India Services (Discipline and Appeal) Rules,
1969 provide that a member of an All India Services whose services are placed at the
disposal of a company, corporation etc. by the Central Government or the
Government of a State shall for the purpose of these rules, be deemed to be a
member of the service serving in connection with the affairs of the Union or in
connection with the affairs of that State, as the case may be. By virtue of the provision

contained in these rules, if the terms of deputation of a member of an All India Service
deputed to a public sector undertaking controlled by the Central Government, are
issued by a State Government, `Government' in his case will be a State Government
concerned. It is, however, only proper that such a member of an All India Service
should be under the control of the Central Government for the purposes of these
Rules. In view of this, the terms of deputation of a member of an All‐India service who
is serving in connection with the affairs of a State and who is deputed to a public
sector undertaking etc. controlled by the Central Government should be issued by the
Ministry/Department of the Central Government which is administratively concerned
with that organization in consultation with the State Government of Joint Cadre
Authority on whose cadre the officer is borne.
[G.I. Deptt. Of Per. And AR Letter No. 13/27/74‐AIS(II), dated 17.1.75.]

9(1) Temporary appointment of non‐cadre officer to cadre posts ‐

One of the objects of the procedure laid down in this rule is to ensure that a
non‐cadre officer is not appointed to a cadre post, if a suitable cadre officer is
available. Thus, while the suitability of an officer included in the Select List for
officiation in a cadre post cannot ordinarily be in doubt, the question to be examined
in making all appointments to cadre posts is whether a suitable care officer is available
or not, vide sub‐rules(3) and (4). It has, therefore, been decided that even in a case
where an officer included in the Select List is appointed in an officiating capacity to a
cadre post, the requirements of this rule should be fully complied with.
[G.I., M.H.A., Letter No. 9/30/62‐AIS (I), dated 31‐8‐1962]

2. As the filling of a cadre post by a non‐cadre officer is permitted under rule 9, it has
been held that it would be within its scope if a non‐cadre officer, while holding a non‐
cadre post in addition discharges the duties and functions of a cadre post. Such
arrangements should not, however, last for more than three months.
[G.I. MHA letter No. 6/17/64‐AIS‐(I), dated 8.4.1965.]

3.1. The Government of India have been advised that while making
temporary appointments of Select List Officers to cadre posts under rule 9
of the Cadre Rules, the order in which their names appear on the Select List should be
followed. Where administrative needs so require, a State Civil Service Officer may be
appointed temporarily to a cadre post out of turn for a period not exceeding three
months to the extent permitted by rule 9 of the Cadre Rules. If the out of turn
officiation of a Select List Officer exceeds the period of three months it would be
incumbent on the part of the Central Government to refuse the continuance of the

Select List Officer in such temporary officiation, and to require that the post be filled
by the Select list Officer who is next in order in the Select List. It is also open to the
Central Government under rule 9 of the Cadre Rules to give directions for the
appointment of a cadre officer to a cadre post in place of or instead of, a Select List
officer.

3.2. It was further being held that no benefit in the matter of seniority, pay and probation
will be admissible to a Select List officer appointed to a cadre post out of turn beyond
the period of three months from the date of temporary appointment.
[G.I. MHA letter No. 14/51/65‐AIS(III) dated 21.2.1966].

4. The Government of India have held that it is ultra vires of the all India Services Act,
1951, to regulate appointments of non‐cadre officers (whether in the Select List or
not) in non‐cadre posts (whether declared equivalent to a cadre post or not) under
Rule 9 of the Cadre Rules. Consequently, there is no question of approval of the
Government of India being accorded in the case of a Select List Officer holding a non‐
cadre post or a post temporarily added to the cadre, under rule 9 of the Cadre Rules.
[G.I. MHA letter No. 15/79/66‐AIS(III), dated 17.10.1966.]

Government of India's Instructions
[G.I. M.H.A. Letter No. 6/54/64‐AIS (I), dated 26‐3‐1966]
Rule 9
1.1 The Government of India have advised the State Governments that they should keep in
view the legal position explained in the note appended to the Ministry of Home Affairs
letter No. 14/51/65 AIS (II), dated 21‐2‐1966 regarding the scope of Regulation 8 of the
I.A.S. (Appointment by Promotion) Regulation, 1955, and Rule 9 of the I.A.S. (Cadre)
rules, 1954, while appointing non‐cadre officers (Select List officers) to officiate in cadre
posts.

1.2 The State Governments have also been advised that while making reference to the
Government of India, they should furnish information in the revised proforma,
reproduced below:‐


PROFORMA
Part I
1. Name of the State
2. Name of the Officer proposed to be appointed to the IAS/IPS cadre post for a period
exceeding six months
3. Designation of the post held
4. Is the post mentioned against Col.3 above is a cadre post specified in item I of the cadre
Schedule?
5. Date of appointment
6. The period up to which the appointment is proposed to be made
7. The reasons for holding that no suitable cadre officer is available for filling the IAS/IPS
cadre post
8. (a) Cadre strength Sanctioned Actual
(b) Direct Recruitment Quota
(c) Promotion Quota
9. No. of non‐cadre officers holding cadre posts
10. (a) Whether the officer(s) proposed for appointment in cadre post(s) figure(s) in the
current Select List for Promotion to the IAS/IPS
(b) If so, whether, all the officers placed above him in the Select List are officiating in cadre
posts
11. Particulars of the senior most officer in the Junior Scale of the IAS/IPS in the State
12. Whether there are any officers senior to those in 10 above who are not holding cadre
posts. (Please furnish details in Part II).


Part II
Position of officers in the current Select list senior to the officer(s)
mentioned in column 2 of Part I

S.No Name of Date from Designation No. & Date of Departure if

the which of the cadre the GOI’s any from the
officer continuously post communication order of the

(arrange officiating in (Specified in approving the names in the
d in the cadre item (1) of officiation current Select
order of the cadre List in making
names schedule officiating
in the held by the arrangements
current officer Give reasons.
select
list)

Note ‐ The phrase `Cadre Post' wherever used in Parts I & II of this proforma means senior
duty post specified in item I of the Cadre strength.
[G.I.,MHA Letter No. 6/54/64‐AIS(I), dated 26.3.1966.]

2.1. The Government of India have clarified the scope of Rule 9 of the Cadre Rules as
follows:‐

(a) The report under sub‐rule (2) of rule 9 of the I.A.S./I.P.S. (Cadre) Rules, 1954, is to be
made when a non‐cadre officer is appointed to a cadre post for a period exceeding three
months, i.e., the period may be six months or more than six months, but it should exceed
three months. The period exceeding 6 months has, therefore, no relevance whatsoever to
the report to be made under sub‐rule 2 or rule 9 of the Cadre Rules. The report under the
said sub‐rule may not be made only once in all cases but it may be made subsequently every
time, if it is proposed by the State Government to further extend the initial period of the
appointment exceeding three months.

(b) Sub‐rule (3) of the I.A.S./ I.P.S. (Cadre) Rules, 1954, is self‐contained and independent
of the provisions contained in sub‐rules (1), (2) and (4) of the Rule. Sub‐rule (3) of rule 9 of
the Cadre Rules empowers the Central Government to give directions to the State
Government at any time to terminate the temporary appointment of a non‐cadre officer to
a cadre post, even without any report from the State Government whether the period is less
than three months or more than six months. The words "or otherwise" occurring in sub‐rule
(3) of rule 9 of the Cadre Rules are of great significance in this context and leave no scope
for doubt.


(c) Sub rule (4) of rule 9 of the Cadre Rules does not place any restriction on the aforesaid
powers of the Central Government under sub‐rule (3) of Rule 2. The matter is to be referred
to the Union Public Service Commission when the Central Government comes to the
conclusion that no suitable cadre officer is available for filling the cadre post in question and
does not want to terminate the appointment of the non‐cadre officer under sub‐rule (3) of
the said Rules. Suitable directions are then issued by the Central Government to the State
Government concerned in the light of the advice given by the Union Public Service
Commission. Such directions may contemplate termination of appointment of the non‐
cadre officer on availability of a suitable cadre officer or after a specified period or may
stipulate other conditions. Again the arrangement contemplated by the directions may be
terminated by the Central Government at any time under the powers vested in it by sub‐
rule (3) of Rule 9 of the Cadre Rules.

(d) According to rule 8 read with rule 9, of the IAS/IPS (Cadre) Rules, 1954, a non‐cadre
officer has to be replaced by a suitable cadre officer as soon as one becomes available. The
appointment of non‐cadre officer (Select List Officer etc.) to hold the cadre post as a stop
gap arrangement pending availability of a suitable cadre officer does not give him any right
to continue to hold the cadre post even after a suitable cadre officer becomes available.

(e) The inclusion of the name of a State Civil Service officer in the Select List does not
confer any right on him, nor does he become a promoted officer merely by virtue of such
inclusion. Appointment of non‐cadre officers (Select List Officer) to cadre posts under rule 9
of the Cadre Rules is a purely temporary arrangement which may be terminated at any time
when the Central Government or the State Government or the State Government
concerned finds that suitable cadre officers have become available. The Select List officers
cannot be equated with the direct recruits who are members of the service and are entitled
to hold senior posts.

2.2. The State Governments have been advised to keep the above instructions in view
while sending reports/proposals under rule 9 of the cadre Rules to the Government of India.
[G.I., MHA letter No. 1/1/67‐AIS (III), dated 11.1.1967.]

Rule 10. Report to the Central Government of vacant cadre posts

Government's Decisions (G.I. M.H.A. Letter No. 6/43/62‐AIS (I), dated 02‐09‐1963)

1.1. Instances have come to the notice of the Government of India in which a State
Government kept in abeyance I.A.S. cadre posts under their control, under this rule and
simultaneously created in lieu, ex‐cadre posts involving identical duties and responsibilities
but carrying remuneration different from (generally above) that laid down for the
corresponding cadre posts.


1.2. The Government of India are of the view that, as a general rule, action of this nature
not only has the effect of altering the structure of the State I.A.S. cadre concerned, but also
tends to defeat more than one object embodied in the All India Services Rules. The rules do
not necessarily require the appointment of a cadre officer to an ex‐cadre post of this type.
The appointment of a non‐cadre officer to what should really be a cadre post would be open
to obvious objection; but so also would the appointment of a cadre officer to an ex‐cadre
post which, by the very nature of duties and responsibilities involved, should actually be a
cadre post. The holding in abeyance of certain cadre posts, and their substitution
by ex‐cadre posts carrying different scales or rates or pay as well as status would
thus result in an artificial exclusion of certain posts from the cadre. Such appointments
generally mean a departure from the Pay Rules, and result in a distortion of the cadre
structure. In certain circumstances, there may well be reason to consider, the upgrading of a
cadre post from the senior time‐scale to super time‐scale on account of enhanced
responsibilities. The proper course to adopt in such cases, would, however, be for the State
Government to justify the upgrading of the post in question and make appropriate
proposals to the Central Government for a revision of the State Cadre Schedule. In
considering such proposals, the need for maintaining a broad measure of all‐India
uniformity would, no doubt, have to be borne in mind.

1.3. Under this rule, the State Governments are required to make a report to the
Central Government in all cases in which the State Government propose to keep a cadre
post vacant for a period exceeding six months. The rule also lays down the various
particulars which are required to be furnished to the Central Government in such
reports. The purpose of the rule is to ensure that there is adequate justification for the
extension of such extraordinary arrangement beyond a period of six months and its
spirit is generally to discourage their indefinite continuance. The rule, as at present
worded, leaves it to the State Government to hold cadre posts in abeyance when
required. The corresponding arrangements in the case of the ex‐Secretary of State's
Services, was different. The then Provincial Governments were advised by the State
Home Department that, although it was correct that Provincial Governments had power
to create posts and to fix the pay there of, it was never intended that the provisions of
the Reserve Posts (I.C.S.) Rules should be used in conjunction with those powers to alter
the construction, of the cadre of a Service sanctioned by the Secretary of State. They
were also advised that the holding in abeyance of a `reserved post' and the substitution
for it of a superior ùnreserved post' would render nugatory the relevant Provisions of
the Act of 1935 relating to All‐India Services, created by the Secretary of State. It was
therefore, enjoined on the Provincial Governments that Secretary of State's sanction
would be necessary to the holding in abeyance of a reserved post and creation in its
place of a temporary post different in status.


1.4. The general considerations relating to the organization and working of All
India Services broadly continue to be the same. A suggestion has, therefore,
been made that a provision be added in this rule to the effect that cadre posts shall not be
kept vacant or held in abeyance for periods exceeding six months without the approval of
the Central Government. Such an amendment would not only be justified on the basis of
past precedent, but on the requirements of the present situation as well, and above all, on
account of the need for maintaining the all‐India character of the I.A.S. In fact, it has always
been the intention that the holding of cadre posts in abeyance should be resorted to only in
exceptional circumstances, and although this rule does not specifically provide for the
Central Government's approval to the continued holding in abeyance of a cadre
post for a period exceeding six months, the spirit of the rule, no doubt, is to discourage the
practice and to ensure that in every case in which it is resorted to, the action is fully justified
on the basis of various important considerations of which some find mention in these rules
itself.

1.5. The Government of India is of the view that it would be quite inappropriate to hold a
cadre post in abeyance and simultaneously to create in lieu an ex‐cadre post involving
identical duties and responsibilities, but with a different status and pay attached to it.
However, they do not wish to suggest the addition of a provision of this rule on the lines
indicated above, and trust that the State Governments would agree to act according to the
views expressed in the preceding paragraphs and to the spirit of this rule, thereby obviating
the need for any formal amplification of the rule in the manner proposed.

1.6. It is also observed that instances of cadre officers holding ex‐cadre posts, and of non‐
cadre officers holding cadre posts generally tend to be large in number. The Government of
India are of the view that this is not a satisfactory position and the State Governments might
as a matter of general policy employ cadre officers as far as possible on cadre posts.
[G.I. M.H.A. letter No. 6/43/62‐AIS(I), dated 2.9.1963.]

11. Holding of more than one post by a cadre officer ‐
Government Decisions

1.1. The term èquivalent post' includes a post in a body incorporated or not which is
wholly or substantially owned by the Government i.e., a post of foreign service, in view of
the provisions contained in sub‐rules (2) and (3) of rule 9 of the Pay Rules. Thus the
provisions of rule 11 of the Cadre Rules are attracted where a cadre officer holds a cadre
post and a post on foreign service simultaneously.

1.2. Combination of Government service with foreign service in one officer, is, however,
not desirable and should be resorted to only in exceptional circumstances.
[G.I. M.H.A. letter No. 5/2/65‐AIS(I), dated 30.4.1965.]


THE INDIAN POLICE SERVICE (RECRUITMENT) RULES, 1954

In exercise of the powers conferred by sub-section (4) of Section 3 of the All-India
Services Act, 1951 (LXI of 1951), the Central Government, after consultation with the
Government of the State concerned, hereby makes the following Rules, namely :-
1. Short Title - These rules may be called The Indian Police Service

(a) 'Commission' means the Union Public Service Commission;
(aa) direct recruit' means a person appointed to the Service after

recruitment under clause (a) of Sub rule (1) of Rule 4;
(b) 'Joint Cadre' and 'State Cadre' have the meaning respectively
assigned to them in the Indian Police Service (Cadre) Rules, 1954;
(c) 'Member of the Indian Police' means a person who having been
appointed to the police service under the Crown in India, known as the
Indian Police, continues on and after the commencement of these
rules, to serve under the Government of India, or a State;
(d) 'Service' means the Indian Police Service;
(e) 'State' means a state specified in First Schedule to the Constitution and
includes a Union Territory;
(f) 'State Government concerned, in relation to a Joint Cadre' means the

Joint Cadre Authority;
(g) 'State Police Service' means -
(i) for the purpose of filling vacancies in the Indian Police Service Cadre
for the Arunachal Pradesh, Goa, Mizoram Union Territories under
Rule 9, any of the following service, namely :-
(a) the Delhi, Andaman and Nicobar Islands Police Service;

(b) the Goa Police Service;
(c) the Pondicherry Police Service;
(d) the Mizoram Police Service;
(e) the Arunachal Pradesh Police Service;

(ii) in all other cases, the Principal Police Service of a State, a member
of which normally holds charge of a sub-division of a district for
purposes of Police Administration and includes any other duly
constituted police service functioning in a State which is declared by
the State Government to be equivalent thereto:
3. Constitution of the Service.- (1) The Service shall consist of the Persons
recruited to the service in accordance with the provisions of the rules.
4. Method of recruitment to the Service.- (l) Recruitment to the Service, after the
commencement of these rules, shall be by the following methods, namely:
(a) by a competitive examination;
(aa) by selection of persons from among the Emergency Commissioned

Officers and Short Service Commissioned Officers of the Armed Forces of
the Union Who were commissioned on or after the 1st November, 1962
but before the 10th January, 1968, or who had joined any pre-commission
training before the latter date. But who had joined any pre-commission
training before the latter date, but who are commissioned on or after that
date and who are released in the manner specified in Sub-rule (1) of Rule
7-A.
(b) by promotion of substantive members of a State Police Service.
(2) Subject to the provisions of these rules-
(a) the method or methods of recruitment to be adopted for the purpose of

filling up any particular vacancy or vacancies as may be required to be
filed during any particular period of recruitment, shall be decided by the
Central Government in consultation with the Commission and the State
Government concerned.
(b) the number of persons to be recruited by each method shall be determined

on each occasion by the Central Government in Consultation with the
State Government concerned.
(3) Notwithstanding anything hereinafter contained in this rule, in relation to

the State of Jammu and Kashmir, recruitment to the State Cadre on its
initial constitution shall be made by such method, as the Central Government
may, after consultation with the State Government and the Commission,
prescribe.

(4) Notwithstanding anything hereinafter contained in this rule, in relation to the
Union Territories and the North-East Frontier Agency recruitment to ,the Joint
Cadre on its initial constitution shall be made by such method, as the Central
Government may, after consultation with the Commission, prescribe.
(5) Notwithstanding anything hereinafter contained in this rule, in relation to State

of Sikkim, recruitment to the State Cadre on this initial constitution shall be
made by such method as the Central Government may, after consultation with
the State Government and the Commission, prescribe.
(6) Notwithstanding anything hereinbefore contained in this rule, in relation to

State of Nagaland, recruitment to the State Cadre on its initial constitution shall
be made by such method, as the Central Government may, after consultation
with the State Government and the Commission, prescribe.
5. Disqualifications for appointment :- (1) No person shall be qualified

for appointment to the Service unless he is a citizen of India or belong to such categories
of persons as may, from time to time, be notified in this behalf by the Central
Government :
Provided that nothing in this sub-rule shall apply to a person recruited to the Service from
amongst the member of a State Police Service under Sub-rule (1) of Rule 9 of these rules
or under Regulation 3 of the Indian Police Service (Special Recruitment) Regulations,
1957.
(2) No person -
(a) who has entered into or contracted a marriage with a person having a spouse
living, or
(b) who having a spouse living, has entered into or contracted a marriage with any
person ;
shall be eligible for appointment to the Service:
Provided that the Central Government may, if satisfied that such marriage is
permissible under the personal law applicable to such person and the other party to the
marriage and there are other grounds for so doing, exempt any person from the operation
of this sub-rule.

6. Appointment to the Service.-(1) All appointments to the Service after the
commencement of these rules shall be made by the Central Government and no such
appointment shall be made except after recruitment by one of the methods specified in
Rule 4.
(2) The initial appointments of persons recruited to the Service under Clause (a), and
of Sub-rule (1) of Rule 4 Shall be in the junior time-scale of pay.
(3) The initial appointments of persons recruited to the Service under Clause (b) and
(c) the Sub-rule (1) of Rule 4 shall be in senior scale of pay.
6-A. Appointments of direct recruits and officers recruited by selection from

among released Emergency Commissioned Officers and Short Service
Commissioned Officers to posts in the senior time scale of Pay - (A) Appointments of
officers recruited to the Service under Clause (a) or Clause (aa) of Sub-rule (1) of Rule 4
to posts in the senior time-scale of pay shall be made by the State Government concerned.
(2) An officer, referred to in Sub-rule (1), shall be appointed to a post in the Senior
time-scale of pay if, having regard to his length of service and experience, the State
Government is satisfied that he is suitable for appointment to a post in the senior time
scale of pay.
Provided that, if he is under suspension or disciplinary proceedings
are instituted against him, he shall not be appointed to a post in the senior
time-scale of pay, until he is reinstated in the Service, or the disciplinary
proceedings are concluded and final orders are passed thereon, as the case
may be:
Provided further that on the conclusion of the disciplinary proceedings-
(a) if he is exonerated fully and the period of suspension, if any, is treated as

duty for all purposes, he shall be appointed to the senior time-scale of pay from
the date on which he would have been so appointed and the disciplinary
proceedings not been instituted against him, and paid accordingly; and
(b) if he is not exonerated fully, and if the State Government, after

considering the case on merits, proposes not to appoint him to the senior time-
scale-of pay from the date on which he would have been so appointed and the
disciplinary proceedings not been instituted against him, he shall be given an
opportunity to show cause against such action.

(3) Notwithstanding anything contained in Sub-rule (2), the State Government may-
(a) withhold the appointment of an officer, referred to in Sub-rule (1), to a post in

the senior time-scale of pay-
(i) till he is confirmed in the Service, or
(ii) till he passes the prescribed departmental examination or

examinations, and appoint, to such a post an officer junior to him.
(b) appoint an officer, referred to in Sub-rule (1), at any time to a post in the
senior time-scale of pay as a purely temporary or local arrangement.
7. Recruitment by competitive examination.- (1) A competitive examination for

recruitment to the Service shall be held at such intervals as the Central Government may,
in consultation with the Commission, from time to time determine.
(2) The examination shall be conducted by the Commission in accordance with such
regulations as the Central Government may, from time to time, make in consultation with
the Commission and the State Governments.
(3) Appointments to the Service shall be subject to orders regarding special

representation in the Service for the Scheduled Castes, Scheduled Tribes and other
backward classes issued by the Central Government, from time to time, in consultation
with the State Government.
(4) (Omitted by G.S.R. 730 (E), dated 31-12-1997)
(5) Candidates belonging to the Scheduled Castes or the Scheduled Tribes or

other backward classes declared by the Commission to be suitable for appointment to
the Service with due regard to the maintenance of efficiency of administration may be
appointed to the vacancies reserved for the candidates of Scheduled Castes or Scheduled
Tribes or other backward classes as the case may be, under Sub-rule (4).
Provided that candidates belonging to the Scheduled castes or the Scheduled

Tribes or other Backward classes and declared by the Commission to be suitable for
appointment to the service shall be appointed against unreserved vacancies in case they
qualify for appointment to the service based on their merit without recourse to the benefit
of reservation.

7-A. Recruitment by selection of persons from among released Emergency
Commissioned Officers and Short Service Commissioned Officers Commissioned in
the Armed Forces of the Union after the 1st November, 1962.- (1) For a period of five
years commencing from the 29th January, 1966, thirty percent and for the period
commencing from the 26th June, 1971 and ending with the 28th January, 1974, twenty
seven percent of the permanent vacancies in the Indian Police Service, to be filled by
direct recruitment in any year shall be reserved for being filled by the Emergency
Commissioned Officers and the Short Service Commissioned Officers of the Armed
Forces of the Union "who were Commissioned on or after the 1st November, 1962 but
before the 10th January, 1968, or who had joined any pre-Commission training before the
latter date, but who were commissioned on or after that date".
(i) in the case of Emergency Commissioned Officers are released according

to a phased programme; or
(ii) in the case Short Service Commissioned Officers are released on the
expiry of the tenure of their service; or
(iii) are invalidated owing to a disability attributable to or aggravated by

military Service:
Note.-(1) The expression 'Release' means-
(i) actual release according to a. phased programme in the case of

Emergency Commissioned Officers, or
(ii) actual release at the end of the tenure of their service in the case of Short
Service Commissioned Officers, or
(iii) invalidment owing to a disability attributable to or aggravated by military

service.
from the armed Forces of the Union after a spell of service and not during or at
the end of Short Service Commission granted to cover the period of such training
prior to being taken in actual service.
(2) Engineers and Doctors employed under the Central Government or State
Governments or Government owned industrial undertakings after 1963, who are
required to serve in the Armed Forces for a minimum prescribed period under the
Compulsory Liability Scheme and who are granted Short Service Commission
under the rules during the period of such service, are not eligible for the vacancies
reserved for the Emergency Commissioned Officers and Short Service
Commissioned Officers of the Armed Forces in the Indian Police Service.

(3) Officers belonging to the Volunteer Reserve Forces of the Armed Forces
and called upon for temporary service are not eligible for the reserved vacancies.
7-A (2) The selection of persons referred to in Sub-rule (1) for appointment to the Service
against the vacancies reserved for them shall be made in accordance with such
regulations as the Central Government may, from time to time, make in
consultation with the Commission and the State Government.
(3) The regulations made under Sub-rule (2) shall provide for the reservation,
in favour of candidates belonging to the Scheduled Castes and the Scheduled
Tribes to the extent prescribed by the Central Government by orders issued by it,
from time to time, in consultation with the State Governments, of the number of
vacancies to be filled on the results of each examination."
(4) Candidates belonging to the Scheduled Castes or the Scheduled Tribes

declared by the Commission to be suitable for appointment to the Service with
due regard to the maintenance of efficiency of administration may be appointed to
the vacancies reserved for the candidates of the Scheduled Castes or the
Scheduled Tribes, as the case may be, Sub-rule (3).
(5) If a sufficient number of persons referred to in Sub-rule (1) of the requisite

calibre is not available for filling the vacancies reserved for them, the unfilled
vacancies shall be treated as unreserved and filled on the results of the
competitive examination referred to Clause (a) of Sub-rule (1) of Rule 4 but a
corresponding number of vacancies shall be carried forward to the next
succeeding year or years.
Proviso deleted.
(6) The total number of vacancies reserved for the persons referred to in
Sub-rule (1) under this rule and for the members of the Scheduled Castes and
Scheduled Tribes under other rule or order for the time being in force in any year,
shall not exceed 50 percent of the total number of vacancies to be filled in that
year through the competitive examination and selection referred to in Clauses (a)
and (aa) of Sub-rule (1) of Rule 4.
(7) If the number of persons referred to in Sub-rule (1) selected for

appointment in a particular year exceeds the number of vacancies reserved for
them, the names of the persons in excess shall be kept on the waiting list for
fillings vacancies reserved for Emergency Commissioned / Short Service
Commissioned Officers referred to in Clause (aa) of Sub-rule (1) of Rule 4 for the
next succeeding years.

8. [Deleted]
9. Recruitment by promotion.- (1) The Central Government may, on the

recommendation of the State Government concerned and in consultation with the
Commission, recruit to the Service persons by promotion, from amongst the substantive
members of a State Police in accordance with such regulations as the Central
Government may, after consultation with the State Governments and the Commission,
from time to time, make.
10. Interpretation - If any question arises as to the interpretation of these rules the
11. Repeal and saving - All rules corresponding of these rules and in force
immediately before the commencement of these rules are hereby repealed :
Provided that any order made or action taken under the rules so repealed shall be
deemed to have been made or taken under the corresponding provisions of these rules:
Provided further that recruitment to the service made on the results of the
competitive examination to be held in 1954 shall be, made in accordance with the orders
and instructions in force in that behalf immediately before the commencement of these
rules.
[No. 3/4/54-AIS (II), dated 01-09-1954]
*******

ISSUED UNDER THE INDIAN POLICE SERVICE (Recruitment) Rules, 1954

Rule 4 Method of recruitment to the Service
Government of India's Decisions
[G.I., M.H.A. file No. 3/59/59‐AIS (II)].

1.1. Under Sub‐rule (4), the Government of India have decided that appointment to
the joint IPS cadre for the Union Territories of Delhi and Himachal Pradesh on its
initial constitution shall be by one or more of the following methods :‐

(1) by transfer of I.P.S. Officers from the cadres of the other States. Such transfers will,
however, take place only with the consent of the State Governments and the individual
officers concerned;

(2) by selection of officers belonging to the Police Service of Himachal Pradesh, who are at
present holding the posts of Superintendents of Police and above, only officers holding
substantive appointment with eight years seniority in the State or equivalent Cadre will
be eligible for consideration. Selections will be made in consultation with the Union
Public Service Commission; and

(3) By direct recruitment from amongst the candidates declared successful as a result of the
latest IPS Competitive Examination conducted by the Union Public Service Commission.

Recruitment to the Service after the initial constitution of the Service shall be in
accordance with the Recruitment Rules.

1.2. Till such time as the joint Cadre is fully constituted and is able to provide suitable
officers for all the posts included in the cadre, existing arrangements in regard to the
staffing of various posts including deputation of officers from other States will continue.

Rule 5 Disqualifications for appointment

[G.I., M.H.A.letter No. l/l/57‐AIS (I), dated 6‐2‐1957.]

Under this rule, it is not necessary for a female officer to obtain the formal permission of
the Government before marriage.


Rule 6‐A. Appointments of direct recruits and officers recruited by selection from among
released Emergency Commissioned Officers and Short Service Commissioned
Officers to posts in the senior time scale of Pay

[G.I., M.H.A. letter No. 23/46/63‐AIS (III), dated 26‐10‐1966].
The Government of India have held that Rule 6‐A will apply to vacancies arising in senior
posts in the direct recruitment quota after the date of introduction of the said rule, viz,
24‐9‐1966. The direct recruits who become eligible for appointment to senior posts
against the vacancies in the direct recruitment quota according to their seniority, prior
to 24‐9‐1966. (The date of introduction of Rule 6‐A) would be deemed to have been
appointed to senior posts in accordance with Para 4 of Ministry of Home Affairs' letter
No. 23/46/63‐AIS (Ill), Vol. Ill, dated the 29th March, 1966, and as such they will
continue to be paid their pay in the senior time scale of pay even under
the introduction of Rule 6‐A till they are actually appointed, to senior posts or the
vacancies disappear, as the case may be.

Rule 7 Recruitment by competitive examination

[G.I., M.H.A. letter No. 6/21164‐AIS(I), dated 7‐9‐1964].
The rate of annual recruitment for each State should be worked out, after taking into
account not only the maintenance element for meeting deaths, retirements and other
casualties in the direct recruitment quota but also the growth element to meet the
anticipated expansion of this quota.

Rule 9 Recruitment by Promotion

(G.I. M.H.A. letter No. 16/2/66‐AIS(III) dated 14‐02‐1966)

The Government of India have held that Rule 9(1) of the Indian Administrative Service
(Recruitment) Rules, 1954 provides that the number of persons recruited under Rule 8
(by promotion) shall not at any time exceed 25 percent of the posts included in terms 1
and 2 of the Cadre of the State. It is quite clear from this that there is no quota reserved
for appointment by promotion to the IAS/IPS cadres and consequently the officers in
the Select List have no legal right to appointment to the cadre. Regulation 9 of the
Appointment by Promotion, Regulation, 1955 provides that the appointment to the
IAS/IPS cadre posts shall be made only from the Select List or the time being in force.
But, it is open to the government not to make any appointment at all even if there are
certain vacancies in the cadre. There is, therefore, no legal right to appointment
conferred on officers on Select List.


THE INDIAN POLICE SERVICE (SPECIAL ALLOWANCE) RULES, 1977
In exercise of the powers conferred by sub-section (1) of section 3 of the All

India Services Act, 1951 (61 of 1951), the Central Government, after consultation
with the Governments of the States concerned, hereby makes the following rules,
namely :-
1. Short title - These Rules may be called the Indian Police Service (Special
Allowance) Rules, 1977.
(a) "leave" means leave as defined in the All India Services (Leave) Rules, 1955;
(b) "Service" means the Indian Police Service.
3. Payment of special allowance to certain members of the Service - (1) A member

of the Service appointed as -
(a) Director, Sardar Vallabhabhai Patel National Police Academy, Hyderabad, or

Inspector General of Police designated to be in-charge of the State Police in
respect of the States of Andhra Pradesh, Assam, Bihar, Gujarat, Haryana,
Himachal Pradesh, Jammu and Kashmir, Karnataka, Kerala, Maharashtra,
Madhya Pradesh, Orissa, Punjab, Rajasthan, Tamil Nadu, Uttar Pradesh and
West Bengal, shall with effect from the 1st of January, 1973; and
(b) The Commissioner of Police designated to be in-charge of Delhi Police, shall

with effect from the 1st of July, 1978 be entitled to a special allowance at the
rate of Rs.250 per mensem.
(2) The special allowance payable under this rule shall also be admissible to a
member of the Service referred to in sub-rule (1) when he is on leave for a period not
exceeding 120 days, if it is certified that but for his proceeding on leave, he would have
continued to hold a post to which the special allowance is admissible, but shall not be
admissible during periods of suspension or joining time.
4. Interpretation - If any question arises as to the interpretation of these rules, it

shall be referred to the Central Government who shall decide the same.

Explanatory Memorandum
These rules are being framed to implement the decisions taken by the Government of
India to grant special allowance to the members of Indian Police Service holding posts
mentioned in clause (a) of sub-rule (1) of rule 3 of these rules in pursuance of the
recommendation of the Third Central Pay Commission and to the Inspector General of
Police designated to be incharge of Delhi Police. The special allowance is proposed to be
given retrospectively from the dates mentioned in rule 3 of the rules. No officer is likely
to be adversely affected by the granting of the special allowance from such retrospective
dates.
*******

(REGULATION OF SENIORITY) RULES, 1988
GSR No. 815 (E) :- In exercise of the powers conferred by sub section (1) of section 3
of the All-India Services Act, 1951 (61 of 1951), the Central Government after
consultation with the Governments of the states concerned, hereby makes the following
rules, namely: -
1. Short title and commencement - (1) These rules may be called the Indian Police
Service (Regulation of Seniority) Rules, 1988.
(2) They shall come into force on the date of their publication in the Official
Gazette.
2. Definitions - In these rules, unless the context otherwise requires ;
(a) ‘Cadre' means the Indian Police Service Cadre constituted in accordance
with Rule 3 of the Cadre Rules ;
(b) 'Cadre Rules' means the Indian Police Service (Cadre) Rules, 1954;
(c) 'Cadre Schedule' means the Schedule to the Indian Police Service
(Fixation of Cadre Strength) Regulation, 1955.
(d) 'Commission' means the Union Public Service Commission;
(e) 'Competitive examination' means the examination referred to in Rule 7 of

the Recruitment Rules;
(f) 'Direct recruit officer' means an officer appointed to the service through a
competitive examination in accordance with rule 7 of the Recruitment
Rules;
(g) 'Gradation list’ means the gradation list prepared under rule 5 of these
rules;
(h) 'Officer' means a member of the Service;
(i) 'Promotee Officer' means an officer appointed to the service in

accordance with the provisions of the Indian Police Service (Appointment
by Promotion) Regulations, 1955;

(j) 'Recruitment Rules' mean the Indian Police Service (Recruitment) Rules,
1954;
(k) 'Select List' means the Select List prepared in accordance with the Indian
Police Service (Appointment by Promotion) Regulations, 1955;
(l) 'Service' means the Indian Police Service;
(m) 'State Cadre' and 'Joint Cadre' have the meanings respectively assigned
to them in the Cadre Rules;
(n) 'State Government concerned' in relation to a Joint Cadre, means the

Joint Cadre Authority.
3. Assignment of year of allotment - (1) Every officer shall be assigned a year of

allotment in accordance with the provisions hereinafter contained in these rules.
(2) The year of allotment of an officer in Service at the commencement of

these rules shall be the same as has been assigned to him or may be
assigned to him by the Central Government in accordance with the rules,
orders and instructions in force immediately before the commencement of
these rules.
(3) The year of allotment of an officer appointed to the service after the
commencement of these rules shall be as follows: -
(i) the year of allotment of a direct recruit officer shall be the year
following the year in which the competitive examination was held:
Provided that if a direct recruit officer, other than an

exempted probationer within the meaning of Clause (ee) of Rule 2
of the Indian Police Service (Probation) Rules, 1954, who is
permitted to join probationary training under Sub rule (1) of Rule 5
of the Indian Police Service (Probation) Rules, 1954 with the direct
recruit officers of subsequent year of allotment, then he shall be
assigned that subsequent year as the year of allotment.
(ii) the year of allotment of a promotee officer shall be determined

with reference to the year in which the meeting of the Committee
to make selection, to prepare the Select List on the basis of which
he was appointed to the Service, was held and with regard to the
continuous service rendered by him in the State Police Service not

below the rank of a Deputy Superintendent of Police or equivalent,
up to the 31st day of December of the year immediately before the
year for which the meeting of the Committee to make selection
was held to prepare the select list on the basis of which he was
appointed to the Service, in the following manner:-
(a) for the service rendered by him up to twenty one years, he

shall be given a weightage of one year for every completed
three years of service, subject to a minimum of four years :
(b) He shall also be given a weightage of one year for every

completed two years of service beyond the period of twenty
years, referred to in sub-clause (a), subject to a maximum
of three years.
Explanation: For the purpose of calculation of weightage under this clause,

fractions, if any, are to be ignored.
Provided that he shall not be assigned a year of allotment earlier than, the
year of allotment assigned to an officer senior to him in that select list or
appointed to the service on the basis of an earlier Select List.
4. Inter-se Seniority of the Officers - The inter-se Seniority of the officers who are
assigned the same year of allotment shall be in the following order and in each
category the inter-se seniority shall be determined in the following manner: -
(i) direct recruit officers shall be ranked inter-se in the order of merit as
determined in accordance with rule 10 of the Indian Police Service (Probation)
Rules, 1954 ;
(ii) Promotee officers shall be ranked inter-se in order of their dates of appointment to
the Service.
4-A. Seniority of officers appointed to the Service at the initial constitution of the
cadre of Nagaland - Notwithstanding anything contained in these rules
in relation to the State of Nagaland the year of allotment and the seniority
of officers appointed to the service at the time of the initial constitution of the
State Cadre shall be determined by the Central Government in the following
manner, namely:-

The year of allotment and seniority shall be determined ad-hoc, in consultation
with the Union Public Service Commission and the State Government, after
taking into account the length of Service and the responsibilities of posts held by
the officer as reflected in pay or nature of duties, or in both:
Provided that the year of allotment of an officer so arrived at shall be

limited to the year to which his immediate senior in the Nagaland State Police
Service, who is selected to the Indian Police Service Cadre of Nagaland, at its
initial constitution has been allotted.
5. Gradation List - There shall be prepared every year for each State Cadre and
Joint Cadre a gradation List consisting of the names of all officers borne on that
Cadre arranged in order of seniority.
6. Fixation of the seniority of officers transferred to another Cadre :- (1) If a

direct recruit officer is transferred from one cadre to another in public interest, his
year of allotment shall remain unchanged and his inter-se position among the
Direct recruits having the same year of allotment in the cadre to which he is
transferred shall remain the same as determined in accordance with rule 10 of the
Indian Police Service (Probation) Rules, 1954.
(2) If a promotee officer is transferred from one cadre to another in public

interest, his year of allotment shall remain unchanged and he shall be ranked
inter-se with promotee officers having the same year of allotment in the cadre to
which he is transferred with reference to the date on the basis of which he was
assigned the year of allotment under these rules.
(3) If an officer is transferred from one cadre to another at his request, he shall
be assigned a position in the gradation list of the cadre to which he is transferred
below all the officers of his category borne on that cadre who have the same year
of allotment:
Provided that in the case of a direct recruit officer transferred from one
cadre to another at his request, his seniority in the list prepared under rule 10 of
the Indian Police Service (Probation) Rules, 1954 shall remain unaffected for the
purpose of the said list.
7. Interpretation - If any question arises as to the interpretation of these rules it

shall be referred to the Central Government for decision.

8. Repeal and Saving - (1) The Indian Police Service (Regulation of Seniority)
Rules, 1954 and all other rules corresponding to the said rules in force
immediately before the commencement of these rules are hereby repealed.
(2) The Seniority of the officers appointed to the Service prior to the coming
into force of these rules shall be determined in accordance with the Indian Police
Service (Regulation of Seniority) Rules, 1954 in force on the date of their
appointment to the Service.
Provided that any order made or action taken under the rules so repealed
shall be deemed to have been made or taken under the corresponding provisions
of these rules.
******

THE INDIAN POLICE SERVICE (PROBATION) RULES, 1954

In exercise of the powers conferred by sub-section (1) of Section 3 of the All-India

Service Act, 1951 (LXI of 1951), the Central Government, after consultation with the
Government of the States concerned, hereby makes the following rules, namely :-
1. Short title - These rules may be called The Indian Police Service
(Probation) Rules, 1954.
2. Definitions - In these rules, unless the context otherwise requires:-
(a) (Deleted by MHA Notification No. 25/2/68-AIS (III), dated 11-09- 1968).
(b) (Deleted by MHA Notification No. 25/5/66-AIS (III), dated 11-01-1967).

(c) 'Commission' means the Union Service Commission.
(d) [Substituted by Notification No. GSR 279, dated 31.3.1987 (w.e.f 18.04.1987)]
(e) 'Probationer' means a person appointed to the Service on probation

and includes an 'exempted probation' when he is appointed to the
Service on probation.
(ee) ‘Exempted probationer' means a person who, on being allocated to

the Service, has expressed his intention to appear at the next
examination as defined in the Indian Police Service (Appointment by
Competitive Examination) Regulations, 1955 and has been permitted
to abstain from probationary training in order to so appear;
(f) 'Period of probation' in relation to a probationer means the period of

probation specified in Rule 3;
(g) 'Schedule' means a Schedule appended to these rules.
(h) 'Service' means the Indian Police Service.
(i) 'State Government concerned in relation to a probationer allotted to

a joint cadre' means the Joint Cadre Authority;

(j) ommitted

3. Period of probation: - (1) Every person recruited for the service in accordance
with the Indian Police Service (Appointment by Competitive Examination)
Regulations, 1955 shall be appointed to the service on probation for a period of
two years.
(2) Every person recruited to the Service in accordance with -
(i) the Indian Police Service (Appointment by Promotion)

Regulations, 1955.
(ii) Regulation 3 of the Indian Police Service (Special Recruitment)

Regulations, 1957 shall be appointed to the Service on probation
for a period of one year:

Provided that in the case of any person recruited to the Service in
accordance with the Indian Police Service (Appointment by Promotion)
Regulations, 1955, any period for which he has been appointed to cadre
post may, having regard to his performance in such post, be counted
towards the period of probation :

Provided further that the Central Government may, in exceptional
circumstances of any case, after consulting the Commission reduce the
period of probation.
(3) The Central Government may, if it so thinks fit, in any case extend the
period of probation for a period of one year:
(a) the total period up to which a person recruited to the service

referred to in sub-rule (1) may be kept on probation, shall not
ordinarily exceed three years; and
(b) the total period up to which a person recruited to the service

referred to in sub-rule (2) may be kept on probation, shall not
ordinarily exceed two years.
(3A) Notwithstanding anything contained in sub-rule (3), if during the period of

probation a probationer is placed under suspension pending investigation,
inquiry or trial relating to a criminal charge against him or pending
disciplinary proceedings which are contemplated or started against him,
the period of his probation may be extended for such period as the Central
Government may think fit in the circumstances of the case.
(4) In this rule, `Cadre Post' has the same meaning as in clause (b) of rule 2 of
the Indian Police Service (Cadre) Rules, 1954.

3A. Confirmation - Where a probationer has completed his period of probation to
the satisfaction of the Central Government, he shall, subject to the other
provisions of these rules, be confirmed in the Service at the end of his period
of probation.
4. Execution of agreements - A probationer shall on appointment to the

Service execute an agreement in the form specified in the Schedule binding
himself and one surety, jointly and severally, in the event of his failing to comply
with any of the provisions of these rules to the satisfaction of the Central
Government to refund any moneys paid to him consequent on his appointment as
a probationer:
Provided that the provision of this rule shall not apply to
probationers appointed to the Service in accordance with the Indian Police
Service (Appointment by Promotion) Regulations, 1955.
5. Training –
(1) A probationer referred to in sub-rule (1) of rule 3 shall on appointment to

the Service attend the Lal Bahadur Shastri National Academy of
Administration and undergo such training therein and for such period as
the Central Government may direct.
(2) On completion of the training at the Lal Bahadur Shastri National

Academy of Administration a probationer shall undergo such further
training at the Sardar Vallabhbhai Patel National Police Academy and for
such period as the Central Government may direct.
(3) On completion of the Training at the Sardar Vallabhbhai Patel National

Police Academy, a probationer shall undergo such further training in the
State to which he is posted and for such period as the Central Govt. may,
in consultation with the State Government concerned, direct.
(4) A Probationer referred to in sub-rule (2) of rule 3, who has not attained the
age of 52 years on appointment to the service, and who has not already
undergone the training prescribed under sub-regulation (5) of regulation 7
of the Indian Police Service (Appointment by Promotion) Regulations,
1955, before such appointment shall undergo such training in the Sardar
Vallabhbhai Patel National Police Academy, Hyderabad, or in the State
Training Institution or in any other recognized Training Institution in the
country for such period as the Central Government may consider
necessary;
6. Attendance at lectures etc. - A probationer referred to in sub-rule (1) of Rule

3 shall attend such lectures and undergo such tests and exercises as may be
prescribed, from time to time.

2. (a) The Director, Lal Bahadur Shashtri National Academy of Administration,
Mussoorie, the Director, Sardar Vallabbhai Patel National Police Academy,
Hyderabad, Director-General, National Academy of Director Taxes, Nagpur and
Principal, Railway Staff College, Vadodara shall award to each probationer such
marks out of a maximum of 50 marks as they may deem fit on the results of the
examination held at the end of the Foundational Course in their respective
institutions.
(b) At the end of the period of training at Sardar Vallabhabhai Patel National
Police Academy, Hyderabad, the Director of that Academy shall assess the record
in the Academy and in the State, of each probationer and award him marks out of
a maximum of 400 marks in accordance with such instructions as may be issued
by the Central Government in this behalf.
(3) At the end of the period of training, the State Government concerned shall
assess the record of the probationer during the period of training undergone in the
State and forward it to the Central Government.
7. Final Examination :- Every probationer shall during the course of training

appear at a final examination to be conducted by the Director, Sardar Vallabhbhai
Patel National Police Academy in accordance with such regulations as the Central
Government may in consultation with State Government and the Commission
from time to time, make.
8. Failure to appear at the Final Examination in certain circumstances :- Where

a probationer is prevented, either through sickness or other cause over which he
has no control from appearing at the final examination, the Central Government
may allow him to appear at a special examination which the Director may hold for
the purpose, normally within a period of three months from the last date of the
final examination in which the probationer did not appear.
9. Failure to pass the final examination:- Where a probationer fails to obtain the
minimum number of marks prescribed for any subject, group of subjects or part of
the final examination under the regulations framed in Rule 7, the Central
Government may permit him to sit for re-examination in the subject or subjects in
which he failed.
Provided that the marks awarded to a probationer in such re-examination

shall not be taken into account in determining the seniority.
Provided further that the rule shall also apply to a probationer who was
permitted to take a special examination in the circumstances mentioned in Rule 8.

10. Seniority of Probationer :- (1) The Central Government shall prepare a list of all
probationers, who are appointed to the service under sub-rule (1) of Rule 3 and are
assigned the same year of allotment. Such list shall be arranged in order of merit,
which shall be determined in accordance with the aggregate marks obtained by
each probationer.
(a) at the competitive examination ;
(b) in respect of his record in the Lal Bahadur Shastri National Academy of
Administration and the Sardar Vallabbhai Patel National Police Academy
and
(c) at the final examination or at the special examination in the circumstances

mentioned in rule 8, as the case may be;
Provided that in determining such order of merit no account shall be taken

of marks awarded to a probationer in any subject in which he has failured to
satisfy Director, Sardar Vallabbhai Patel National Police Academy.
Provided that, if two or more probationers have secured equal number of

marks in the aggregate, their order of merit shall be the order of their dates of
birth.
(2) The seniority inter-se of the probationers, who are assigned the same year
of allotment, shall be determined in accordance with the list prepared under sub-
rule (1).
(3) The provision of sub-rules (1) and (2) shall not apply to probationers
appointed to the Service in accordance with Rule 7-A of the Indian Police Service
11. Discipline and conduct:- (1) While at the Academy a probationer shall be
under the disciplinary control of the Director, Lal Bahadur Shastri National
Academy of Administration or of the Director, Sardar Vallabhbhai Patel National
Police Academy as the case may be and shall obey any general and special orders
as may be given by him from time to time.
(2) The All India Service (Conduct) Rules, 1968 and the All India Services
(Discipline and Appeal) Rules, 1969 shall, so far as may be, apply to a
probationer.

(3) A probationer shall be liable to be removed or dismissed from service, if
he fails to obey any order which he may receive from the Central Government or
from any other competent authority, or if in the opinion of the Central
Government he has wilfully neglected his probationary studies or r is guilty of
conduct unbecoming of a member of the Service;
Provided that before any action is taken against a probationer under this
sub-rule, the procedure prescribed in Rule 8 of the All India (Discipline and
Appeal) Rules, 1969, shall be followed:
Provided further, that before any final orders are passed against a
probationer under this sub-rule, the commission shall be consulted.
12. Discharge of a probationer - Probationer shall be liable to be discharged from

service, or as the case may be, reverted to the permanent post on which he holds a
lien or would hold a lien had it not been suspended under the rules applicable to
him prior to his appointment to the Service, if :-
(a) he fails to pass re-examination under Rule 9, or

(b) if the Central Government is satisfied that the probationer was ineligible
for recruitment to the Service or is unsuitable for being a member of the
Service or
(c) in the opinion of the Central government he has wilfully neglected his
probationary studies or duties, or
(d) he is found lacking in qualities of mind and character needed for the
Service, or
(e) he fails to comply with any of the provisions of these rules :
Provided that except in a case falling under clause (a) above, the Central
Government shall hold a summary enquiry before passing an order under these
rules.
13. Salary during the period of probation - (1)A person recruited to the Service-
(i) in accordance with the Indian Police Service (Appointment by
Competitive Examination) Regulation, 1955, referred to in sub-rule (1) or
Rule 3, shall receive salary in the lowest stage of the junior time scale
applicable to the service during the first year and at the second stage of
that scale during the remaining period of probation, and
(ii) in accordance with the Indian Police Service (Emergency Commissioned

and Short Service Commissioned Officers) (Appointment by Competitive
Examination) Regulations, 1966, referred to in sub-rule (1) of Rule 3 shall
receive salary in the stage, fixed for him, of the junior time-scale during

the first year and at the next higher stage of that scale during the remaining
period of probation
Provided that, if the pay of the permanent post, on which a person referred
to in clause (i), holds a lien or would hold a lien had it not been suspended under
the rules applicable to him prior to his appointment to the Service is at any time
more than the minimum of the junior time scale, he shall draw the pay of the
permanent post.
(2) A person referred to in clause (i) of sub-rule as of Rule (3) shall receive
salary in the stage fixed for him of the junior scale as the case may be and also
draw increments which may be due to him.
(3) A person referred to in clause (i) sub-rule (2) of Rule 3 shall receive salary
in the stage fixed for him in senior scale in accordance with rule 4 of the Indian
Police Service (Pay) Rules, 1954 and also draw increments which may be due to
him:
Provided that a State Government shall sanction the grant of advance

increments in the junior time-scale of the Service in accordance with the
provisions of Rule 7 of the Indian Police Service (Pay) Rules, 1954, to a person
referred to in sub-rule (1) of rule 3, if after joining duty in a State on completion
of training at the Training College, and during the probationary period, he
qualifies at such departmental examinations with such standard of proficiency as
may from time to time be specified by the State Government.
14. Travelling allowance- (1) A probationer shall be entitled: -
(a) for the journey from the Lal Bahadur Shastri National Academy
of Administration to the Sardar Vallabhbhai Patel National Police
Academy, to a traveling allowance as may be admissible to a member of
the Service on tour.
(b) for the journey from the Sardar Vallabhbhai Patel National Police
Academy to the State, to traveling allowance as may be admissible to a
member of the Service on tour, plus a lump sum of Rs. 100 and also to
joining time as on transfer.
(2) A probationer shall not be entitled to any daily allowance during his halt at
the Lal Bahadur Shastri National Academy of Administration or the Sardar
Vallabhbhai Patel, National Police Academy, or at various places to which
he may be posted in the course of his practical training in the State.
(3) A probationer shall be entitled to traveling allowance for the journeys

which he may undertake:-

(a) while undergoing training at the Lal Bahadur Shastri National Academy
of Administration/National Police Academy; and
(b) While undergoing training in the State, on the same scale as may be
admissible to a member of the Service on tour under the All India
Services (Traveling Allowance) Rules, 1954.
15. Inherent Powers:- Nothing in these rules shall be construed as limiting the power
of the Central Government, for good and sufficient reasons, to dismiss or remove
a probationer from the Service at any time.
16. Interpretation:- If any question arises as to the interpretation of these rules, the
17. Repeal and Saving:- All rules corresponding to these rules in force immediately
before the commencement of these rules are hereby repealed:
Provided that any order made or action taken under the rules so repealed
shall be deemed to have been made or taken under the corresponding provisions
of these rules:
Provided further that nothing in these rules shall apply to the probationers
appointed before the commencement of these rules and they shall continue to be
governed by the orders and instructions relating to probationers in force
immediately before the commencement of these rules.

SCHEDULE
To
The President of India

Whereas I .......................................
a probationer in the Indian Police Service (hereinafter referred to as "the probationer") being
entitled [subjected to compliance with the Indian Police Service (Probation) Rules, 1954] to
receive from the President (hereinafter referred to as the Central Government) or from the
Government of the State to which I may be posted pay and allowances during the period in which
I am under training.
Now we, the probationer, and
(hereinafter referred to as "the surety") jointly and severally, do hereby in pursuance of the said
rules, promise and agree in the event of the failure of the probationer to complete probation to the
satisfaction of the Central Government to refund to the Central Government on demand any
moneys paid to him, including the pay and travelling expenses to join appointment.
The surety hereby agrees that his liability hereunder shall not be affected by the Central
Government extending the period of probation or giving the probationer an extension of time for
payment of or compounding the amount payable hereunder.
Stamp duty payable on this bond shall be borne and paid by the Government.
Dated this …………………..day of 20...........
Signature of Probationer
Signed by the probationer in the presence of:
Name of witness :
Address :
Occupation :
Signature of the Surety :
Signed by the surety in the

presence of :

Name of witness :
Address :
Occupation :
whose signature is appended to the above agreement as surety, do hereby declare that I am :
(a) in the permanent service of the Government of,
OR
(b) ordinarily resident in India and that I possess means which will enable me to repay to the
Central Government the sums of money referred to, in the event of my being called upon
to do so in accordance with the terms of the agreement.
Signature of the surety :
Signed by the surety in the

presence of :
Name of witness :
Address :
Occupation :
[No. 4/2/54-AIS(II), dated 8/9/1954].


APPENDIX
ASSESSMENT REPORT OF OFFICERS ON PROBATION
INSTRUCTIONS-READ CAREFULLY
Each Officer's ability and fitness in his PRESENT occupation or for promotion
may be appraised with a reasonable degree of accuracy and uniformity, through this
report. The assessment requires the appraisal of an officer in terms of his ACTUAL
PERFORMANCE. It is essential therefore that snap judgment be replaced by careful
analysis as you are building up administrative leaders of tomorrow.
Please follow these instructions carefully:-
1. Disregard your general impression of the officer and concentrate on one factor at
a time.
2. Study carefully the implications of each factor.
3. When assessing an officer, call to mind instances that the typical of his work and
way of acting. Do not be influenced by UNUSUAL CASES which are not typical.
4. Make your assessment with the utmost care and thought. DO NOT ALLOW
PERSONAL FEELINGS TO GOVERN YOUR ASSESSMENT.
5. After you have given your assessment for each factor, please sum up your general
views about the officer indicating in it any additional factors particularly those
related to his INTEGRITY and ability to correct himself if his faults are pointed
out to him.
Part I-Factual
Name.....................................................................
Date of Birth.........................................................
Service/Department..............................................
Post held...............................................................


Record of Employment
(a) Record of Training Institute attended, if any (for officer under-going formal
training)
Percentage of marks secured in all tests/examination(i)
held during and at the end of the period of training (ii)
(Separate sheet may be added, if necessary) (iii)
(b) Nature of duties on which he has been employed e.g.
Duties requiring public relations and field work. Formulation of plans, general
direction and execution thereof
Secretariat work of general nature.
Supervision and control of subordinate staff.

(Please list the above duties in order of importance)
NOTE : In the case of officers under-going formal training at the National

Academy of Administration/National Police Academy, please state, in
brief, the duties /activities, in which they were expected to participate
outside the class room.
Experience prior to Appointment on Probation .............................................................

Period of probation/trial ends on....................................................................................
Number of days leave (other than leave and special casual leave). ..............................
ASSESSED BY................... DATED ...................
APPROVED BY................. DATED ......................

Part II—Assessment
PERFORMANCE GRADE
Performance factors
Exceeds Meets fully Just meets Partially Does not

requirements requirements requirements meets meets
of this job of this job of this job requirements requirements
of this job of this job.
1 2 3 4 5 6

I. Mental Capacity

1. Efforts made to acquire knowledge relevant to job.
2. Analytical ability.
3. Power of grasp.
4. Spirit of enquiry.
5. Power of expression
(a) Oral
(b) Written
6. Sense of responsibility.
7. Ability to participate in discussion and seminars.

II. Work Habits and Attitudes

1. Aptitude.
2. Interest in work.
3. Promptness.
4. Initiative.
5. Originality
6. Self reliance.
7. Manner of performance (Whether methodical and orderly).
8 Thoroughness.
9. Punctuality.
10. Resourcefulness.
III. Stability

1. Poise
2. Fairness
3. Dependability

IV. Ability to get along

1. Tact
2. Dealings with:
(a) subordinates
(b) fellow-officials
(c) superiors
(d) public
3. Ability to inspire others
V. Ability to manage
1. Quality of judgment
2. Decision making
3. Ability to plan and programme
4. Direction and control
5. Ability to evaluate the work of individuals and projects or schemes.
VI. Physical Fitness

State of health, sportsmanship etc.

Comments
General appraisal of the Officer's good and bad qualities in narrative form
particularly those related to his integrity and ability to correct himself if his faults are
pointed out to him.
Decisions, if any, taken regarding fitness for drawing 1st/2nd increments (where
applicable)
Signature:
Designation:
Date:
Remarks of the reviewing officer
Brief remarks indicating what assessment of the Reporting Officer may be

accepted or rejected or otherwise modified.
Signature of Reviewing Officer:
Designation:
Date :

REMARKS AND RECOMMENDATIONS OF THE REVIEWING BOARD/COMMITEE

Recommendation whether the probationer:‐

(1) Is fit for retention/confirmation
Or
(2) Should be watched for another .............. months (here list what improvements are
required in the probationer).
Or

(3) May be tried for some other post (where such in course is permissible under the
relevant recruitment rules).
Or

(4) May be reverted to this substantive post (here give reasons for recommending this
course of action)
Or

(5) Should be discharged from Government service (here give reasons for recommending
this course of action).
Overall Grading for Duties
(1) Outstanding
(2) Very good
(3) Good
(4) Satisfactory with some shortcomings
(5) Not really satisfactory.

(Please put a ring round the appropriate grading).

Signature of Chairman
Reviewing Board/Committee

Orders of the Head of the Department or the Administering/Controlling Department/ Ministry.

Signature of Head of Deptt.
or
Administering/Controlling
Department/Ministry
[Prescribed, vide MHA Letter No. 16/3/60‐AIS(III), dated 24/6/1970, read with DP letter No.
27/1/70‐AIS, dated 16‐09‐1970]


ISSUED UNDER THE INDIAN POLICE SERVICE (Probation) Rules, 1954

Rule 3 Period of probation

(G.I. MHA Letter No. 2/1/60‐AIS (I) dated 11 September, 1961 read with MHA Notification No.
16/28/65‐AIS (III)‐A dated 17 January, 1967)

Under the first proviso to sub‐rule (2) only the officiating service in a cadre post after
the inclusion of the officer's name in an approved Select List is to be taken into account
for the purpose of computing the period of probation.

Government of India’s Instructions

1. The State Governments are aware that State Police Service Officers appointed to
the Indian Police Service in accordance with the Indian Police Service
(Appointment by Promotion) Regulations, 1955 are placed on probation for a
period of one year. The State Governments are required to forward the
assessment reports in respect of such officers as soon as the period of probation
is over and in any case not later than six weeks after the last date of the
probationary period, with their recommendations for confirming the officer or
otherwise vide Government of India Decision No. 3.2 under Rule 3 of the Indian
Police Service (Probation) Rules, 1954. In spite of these clear instructions,
proposals for the confirmation of State Police Service officers appointed on
probation to the IPS against the promotion quota are not being received within
the stipulated period after the expiry of the probation period of one year. The
delay in the receipt of the recommendations from the State Governments leads
to delay in confirming the officers or for extending their period of probation. This
is not conducive to proper cadre management and leads to various
complications. The State Governments, are therefore, requested to follow the
above referred instructions strictly and ensure that the proposals for
confirmation/extension of probation of State Police Service Officers appointed
on probation are forwarded to this Ministry complete in all respects within six
weeks of the expiry of the period of probation. All cases of officers who have
already completed the period of probation may also be reviewed immediately
and proposals for their confirmation sent to this Ministry early for further
consideration.

[G.O. letter 18012/3‐77‐IPS dated 5th August, 1977.]


2. In spite of the instructions contained in 1 above, it is observed that confirmation
proposals of promoted I.P.S. officers are not being referred to this Ministry in time. The
State Governments are, therefore, requested once again to adhere to the instructions
contained in the circular dated the 5th August, 1977 and expedite their proposals for
the confirmation/extension of probation of all S.P.S. officers promoted to I.P.S. in whose
case the period of probation is already over.

3. I am to draw the attention of the State Governments to the first proviso to rule 3(2) of
the Indian Police Service (Probation) Rules, 1954 which envisages that in the case of a
Select List Officer appointed on probation to I.P.S. any period for which he has been
appointed to a cadre post may, having regard to his performance in such post be
counted towards the period of probation. In view of this, if a State Police Service Officer
had officiated in an I.P.S. cadre post prior to his appointment to the service and the
officiation had been duly approved by the Central Government under Rule 9 of the I.P.S.
(Cadre) Rules, 1954, the State Government concerned can make suitable
recommendations for taking into account the approved cadre officiation of the officer
towards the period of one year probation having due regard to his performance in the
cadre posts. It is, therefore, suggested for the consideration of the State Governments
that they may resort to the provisions of the first provisio to the Rule 3(2) of the Indian
Police Service (Probation) Rules 1954 in all deserving cases on a uniform basis with a
view to accelerate the process of confirmation of promoted officers.

[G.I. MHA Letter No. 18012/3/77‐IPS, dated 22‐9‐78.]

Rule 3A Confirmation ‐

[G.I. MHA Letter No. 11/2/57‐AIS (II), dated 20‐09‐1957]

1. As the confirmation of a probationer after completion of 2 years training is based on the
general assessment of the entire record of the probationer during the period of training
and not merely on success or failure at the departmental examination, failure to pass
the departmental examination should not operate automatically as a bar against such
confirmation.

[G.I. MHA Letter No. 2/3/59‐AIS (I), dated 14‐02‐1962]

2. It has been decided that reports on the work of probationers should be made in the
form of assessment report appointed to these Rules, as distinct from the usual
confidential report.

[G.I. MHA Letter No. 23/2/64‐AIS (III), dated 4th June]


3. (1) Clarifications have been sought by some State Governments on the following points:‐

(a) During the first five years of service, members of the Indian Administrative
Service and the Indian Police Service are posted at different stations under
different district officers. Should assessment reports on their work be obtained
from all the district officers, Divisional Commissioner etc. under whom they
were posted?

(b) Should assessment reports be prepared on all the persons recruited to the
Indian Administrative Service and the Indian Police Service on the basis of
Competitive Examination since 1948?

(c) A column "Remarks and recommendations of the Reviewing Board /
Committee" figures in the assessment reports. What should be the composition
of the Board/Committee?

(d) Should the assessment reports be prepared at the end of each calendar year or
financial year?

(e) Should the assessment reports cover a full period of five years?

3(2) The matter has been considered by the Government of India, in consultation with the
Union Public Service Commission, and it has been decided as follows:‐

(a) The assessment reports may be written by the authorities who write the annual
confidential reports.

(b) Reports on the persons recruited on basis of the combined competitive
examinations held in 1956 and after for the first five years of their service, may
be prepared and sent to Union Public Service Commission in the following
manner:‐

(i) reports for the years 1969 and onwards may be got recorded in the
proforma prescribed in letter No. 16/3/69‐AIS(III), dated the 24th June 1970 of
the Ministry of Home Affairs;

(ii) where assessment reports for the previous years have already been
recorded but have not been sent to the Union Public Service Commission, they
may now be sent to them; and

(iii) where such assessment reports have not been recorded in the previous
years, copies of the relevant annual confidential reports may be sent.


(c) The Board/Committee may comprise the following namely:‐

Indian Administrative Service:

(1) Chief Secretary
(2) Financial Commissioner (The most senior among the holders of the post
of Financial Commissioner, where there is more than one )or the
Chairman, Board of Revenue or the Secretary to the State Government
in the Revenue Department.

(3) Development Commissioner or the most senior among the holders of
the posts carrying pay above the time scale of pay, other than those at
(1) and (2) above.

Indian Police Service:

(1) Home Secretary
(2) Inspector‐General of Police
(3) The most senior among the holders of the posts of Deputy Inspector‐
General of Police.

Note:‐ "Senior most D.I.G." means a D.I.G., who is holding the post having
specific designation as D.I.G."
(M.H.A.F. No. 1‐14011/29/78‐IPS)

(d) The practice followed in the case of confidential reports may be followed in the
case of assessment reports also.

(e) The first report is not likely to cover the full period of twelve months. Therefore,
in addition to the first Report, five more reports in respect of completed years
of service should be prepared.

[G.O.I. Cabinet Secretary Letter No. 16/3/69‐AIS(III), dated 15‐9‐1971]

4. Confirmation of a probationer after completion of the period of probation is not
automatic but is to be followed by formal order.

[G.I., MHA letter No. 16/3/65‐AIS(I), dated 14th July, 1965.]


Rule 10 Seniority of Probationer
(G.I. MHA Letter No. 3/16/58‐AIS (II), dated 19‐02‐1958)
(1) It has been decided that, where for reason beyond his control and for no
physical or intellectual default of his, a candidate has not been allowed to join
the Academy in time and could not take the Probationers' Final Examination of
his batch, his inter‐se seniority should be decided in accordance with this rule

[G.I., MHA F. No. 18/18/65‐AIS (I)]
(2) Government of India's Decision (1) above would apply also to cases, where after
joining the Academy, a probationer is prevented from taking the final
examination of his batch, due to sickness or other reasons beyond his control.

Rule 17. Repeal and Saving

[G.I. Department of P. & A.R. letter No. 22/3/71‐1‐AIS (III), dated 13‐07‐1972]

The Central Government have issued the following instructions covering the various aspects
relating to the probation and training of probationers for the guidance of the State
Governments:

(i) A person is appointed on probation in order to assess his suitability for absorption in the
Service to which he has been appointed. Probation should not, therefore, be treated as
a mere formality. The powers under Rule 12 of the Indian Administrative Service
(Probation) Rules, 1954, to discharge probationers should be used systematically and
vigorously so that necessity of dispensing with the services of the members of the
Service at later stages may arise only rarely. A probationer who is found not to possess
the basic qualities of character and ability essential in a member of the Indian Police
Service should be discharged early from the service. There is little to be gained by
continuing such a probationer in service for long. It would also not be fair to the
probationer himself.

(ii) It is not desirable that a member of the Service should be kept on probation for years as
happens occasionally at present. Save for exceptional reasons, the period of probation
should not, therefore, be extended by more than one year and no member of the
Service should by convention be kept on probation for more than double the normal
period, that is, four years. Accordingly, probationer, who does not complete the
probationers' final examination within a period of four years, should ordinarily be
discharged from the service.


(iii) The decision whether a member of Service should be confirmed or the period of his
probation should be extended, should be taken soon after the expiry of the initial
probationary period, that is ordinarily within six to eight weeks thereof, and
communicated to him together with the reasons in case of extension. With a view to
enabling the Central Government to take a prompt decision in each case, the
assessment report, in the form prescribed in letter No. 16/3/69‐AIS(III), dated the 24th
June, 1970, of the Ministry of Home Affairs, covering the period of practical training in
the States, should be sent to this Department immediately after the training is over as
envisaged in this Department’s letter No. 23/2/71‐AIS (III), dated the 19th January,
1972.

(iv) A probationer, who is not making satisfactory progress or who shows himself, to be
inadequate for the Service in any way, should be informed of his shortcomings well
before the expiry of the original probationary period so that he can make special efforts
at self improvement. This can be done by giving him a written warning to effect that his
general performance has not been such as to justify his confirmation in the Service and
that, unless he showed substantial improvement within a specified period, the question
of discharging him from the service would have to be considered. Even though this is
not required by the rules, discharge from the service being a severe, final and
irrevocable step, the probationer should be given such an opportunity before taking the
drastic step of discharge.

(v) In order to make the practical training of the probationers really purposeful, it is
essential that the probationers are posted as far as possible both to rural and urban
districts so that they get a variety of experience on land tenures, agricultural practices,
departmental programmes as well as problems relating to law and order, industrial
unrest and welfare.

(vi) The utility of the practical training will, to a great extent, depend on the choice of the
Superintendent of Police to whom the probationers are attached. Unless the
Superintendents of Police give a proper guidance to the probationers, the probationers
will not benefit from the training. Great care should, therefore, be exercised in selecting
the Superintendents of Police to whom the probationers are attached. The
Superintendents of Police should be instructed to take personal interest in the training
of the probationers and to inculcate in them a positive attitude towards the various
problems facing the Administration. During the practical training, all relevant acts, laws,
codes and Five Year Plan documents with particular reference to the district should be
studied by the probationers. Reasonable facilities for accommodation etc. may be
provided to the probationers.

(vii) It should be ensured that the probationers take the training seriously They should be
discouraged from taking long spells of leave, except for unavoidable reasons, as this
would affect their training.

[G.I., Deptt. of Per. & A.R. letter No. 22/3/71‐AIS (III), dated 13/7/72.]


(FIXATION OF CADRE STRENGTH) REGULATIONS, 1955
In pursuance of sub rule (1) of Rule 4 of The Indian Police Service (Cadre) Rules, 1954,
the Central Government in consultation with the Governments of the States concerned
hereby makes the following regulations, namely:
(1) These regulations may be called The Indian Police Service (Fixation of
Cadre Strength) Regulations, 1955.
(2) The posts borne on, and the strength and composition of the cadre of the
Indian Police Service of the various States shall be as specified in the Schedule to these
regulations.
SCHEDULE
PUNJAB

I Senior Duty Posts under the State Government 94
Director General of Police, Punjab 1
Director General of Police-Punjab Home Guards and Civil Defence, 1
Chandigarh
Additional Director General of Police–Administration, Punjab, Chg. 1
Additional Director General of Police–Security, Punjab, Chandigarh 1
Additional Director General of Police–Intelligence, Punjab, Chandigarh 1
Additional Director General of Police–Training-cum-Director MRS PPA, 1
Phillaur
Additional Director General of Police–Armed Battalions, Jalandhar 1
Additional Director General of Police–Crime, Punjab 1
Additional Director General of Police–Law & Order, Punjab, Chg. 1
Inspector General of Police–HRD-cum-Community Policing, Punjab, 1
Chandigarh.
Inspector General of Police–Information Technology and 1
Inspector General of Police–IRB, Punjab, Patiala 1
Inspector General of Police–Zonal-I, Punjab, Patiala 1
Inspector General of Police–Zonal-II, Punjab, Jalandhar 1
Inspector General of Police–GRP, Punjab, Patiala 1
Inspector General of Police–Commando, Pb., Bahadurgarh, Patiala 1
Inspector General of Police–PAP, Jalandhar Cantt. 1
Inspector General of Police–Crime, Punjab, Chandigarh 1
Inspector General of Police–Headquarters, Punjab, Chandigarh 1

Inspector General of Police–Provisional and Modernization, Punjab, 1
Chandigarh
Inspector General of Police–Border, Amritsar 1
Inspector General of Police–Intelligence, Punjab, Chandigarh 1
Inspector General of Police–Human Rights, Punjab, Chandigarh 1
Inspector General of Police–Traffic, Punjab, Chandigarh 1
Inspector General of Police–Security, Punjab, Chandigarh 1
Inspector General of Police–E.O.W., Punjab, Chandigarh 1
Inspector General of Police–Ferozepur Zone, Ferozepur 1
Inspector General of Police–Special Narcotic Cell, Punjab, Chandigarh 1
Deputy Inspector General of Police–Crime, Punjab, Chandigarh 1
Deputy Inspector General of Police–Range-Jalandhar, Ferozepur, Patiala, 6
Amritsar, Ludhiana and Faridkot
Deputy Inspector General of Police-Administration, Chandigarh 1
Deputy Inspector General of Police-Administration, CDO, Bahadurgarh 1
Deputy Inspector General of Police, Counter Intelligence, Punjab, Chg. 1
Deputy Inspector General of Police-Intelligence, Punjab, Chandigarh 1
Deputy Inspector General of Police-Administration, IRB, Patiala 1
Deputy Inspector General of Police-Administration, PAP, Jalandhar 1
Deputy Inspector General of Police-Provisional and Modernization 1
Deputy Inspector General of Police-Security, Punjab, Chandigarh 1
Deputy Inspector General of Police-Information Technology and 1
Deputy Inspector General of Police-CM Security, Punjab, Chandigarh 1
Deputy Inspector General of Police-Legal Affairs, CPO, Punjab, 1
Chandigarh
Deputy Inspector General of Police-Intelligence-II & STF, Punjab, 1
Chandigarh
Superintendent of Police-Jalandhar 1
Superintendent of Police-City, Jalandhar 1
Senior Superintendent of Police/Superintendent of Police-Amritsar 1
Senior Superintendent of Police/Superintendent of Police-Majitha 1
Superintendent of Police-City, Amritsar 1
Senior Superintendent of Police/Superintendent of Police-Bhatinda 1
Superintendent of Police-City Bhatinda 1
Senior Superintendent of Police/Superintendent of Police-Gurdaspur 1
Senior Superintendent of Police/ Superintendent of Police-Patiala 1
Senior Superintendent of Police/Superintendent of Police-Ludhiana 1
Senior Superintendent of Police/Superintendent of Police-Jagraon 1
Superintendent of Police-City, Ludhiana 1
Senior Superintendent of Police/Superintendent of Police-Sangrur 1

Senior Superintendent of Police/Superintendent of Police-Ferozepur 1
Senior Superintendent of Police/Superintendent of Police-Faridkot 1
Senior Superintendent of Police/Superintendent of Police-Kapurthala 1
Senior Superintendent of Police/Superintendent of Police-Ropar 1
Senior Superintendent of Police/Superintendent of Police-Hoshiarpur 1
Senior Superintendent of Police/Superintendent of Police-Tarn Taran 1
Senior Superintendent of Police/Superintendent of Police-Batala 1
Senior Superintendent of Police/Superintendent of Police-Khanna 1
Senior Superintendent of Police/Superintendent of Police-NawanShehar 1
Superintendent of Police-Muktsar 1
Senior Superintendent of Police/Superintendent of Police-Moga 1
Senior Superintendent of Police/Superintendent of Police-Mansa 1
Senior Superintendent of Police/Superintendent of Police-Barnala 1
Senior Superintendent of Police/Superintendent of Police-Fatehgarh Sahib 1
Senior Superintendent of Police/Superintendent of Police-S.A.S. Nagar 1
Assistant Inspector General-Investigation Crime, Punjab, Chandigarh 1
Assistant Inspector General-Special Branch-I, Intelligence, Punjab, 1
Chandigarh
Superintendent of Police-CID, Amritsar 1
Commandants – PAP Bns. (7th, 27th, 36th, 75th, 80th, 82nd) 6
Commandants – IRB (1st, 2nd) 2
Deputy Director-Indoor-MRS, Punjab Police Academy, Phillaur 1
AIGP, Provisioning, CPO, Punjab, Chandigarh 1
Astt. Inspector General of Police, Personnel-I, CPO, Punjab, Chg. 1
Commandants- 7th IRB, Kapurthala 1
Asstt. Inspector General of Police/Information Technology, Punjab, 1
Chandigarh
Comdtt., 4th, CDO Bn., S.A.S. Nagar 1
SP-Anti-Smuggling, CID, ASR 1
1. Senior Duty Posts under the State Government 94

2. Central Deputation Reserve not exceeding 40% of Item 1 above 37
3. State Deputation Reserve not exceeding 25% of Item 1 above 23
4. Training Reserve not exceeding 3.5% of Item 1 above 03
5. Leave Reserve and Junior Posts Reserve not exceeding 16.5 of item 1 15
above
6. Posts to be filled by promotion under Rule 9 of the Indian Police Service 52
(Recruitment) Rules, 1954, not exceeding 33 1/3% of Item 1, 2, 3 & 4
above
7. Posts to be filled up by Direct Recruitment (Items 1+2+3+4+5-6) 120
Total Authorized Strength 172


In the schedule to the Indian Police Service (Fixation of Cadre Strength)
Regulations,1955, as amended from time to time under the heading 'Punjab' the number
of posts shown against item No.3 "Posts to be filled by promotion in accordance with
Rule 9 of the Indian Police Service (Recruitment) Rules, 1954" shall be deemed to have
been increased by one to the extent and for the period from 13th October, 1986 to 22nd
February,1990, and the total authorized strength of the Indian Police Service Cadre of
Punjab shall be deemed to have been increased correspondingly for the relevant period.

Period Increase in the number of posts
13.10.1986 to 22.2.1990 1 (One)
The strength and composition of the IPS cadre of Punjab is the same as provided in the
Indian Police Service (Fixation of Cadre Strength) Regulations, 1955 as amended from
time to time except for the modification in the number made in the promotion quota for
the State police Service as indicated above. The additional post is being provided for in
view of the decision of the Government to antedate the appointment of Shri S.S. Bhullar,
State Police Service Officer of the Punjab Cadre from 17th January, 1991 to 16th
December,1993 on his honourable acquittal in FIR No. 162 under Section 302/34-IPC,
P.S. Payal, Ludhiana and to cover the period from 13th October,- 1986 to 22nd February,
1990 when there was no vacant post under the promotion quota. It is certified that no
officer is likely to be affected adversely by giving this notification retrospective effect.
In the schedule to the Indian Police Service (Fixation of Cadre Strength)

Regulations,1955, as amended from time to time under the heading 'Punjab', the
number of posts shown against item No.3 "Posts to filled by promotion in accordance
with Rule 9 of the Indian Police Service (Recruitment) Rules, 1954", shall be deemed
to have been increased by one to the extent and for the period from 21st May, 1984
to 30th November, 1984 and the total authorized strength of the Indian Police
Service Cadre of Punjab shall be deemed to have been increased correspondingly for the
relevant period.

Period Increase in the number of
posts
31.3.1984 to 30.11. 1 (One)
The strength and composition of the IPS Cadre of Punjab is the same as provided in The
Indian Police Service (Fixation of Cadre Strength) Regulations, 1955 as amended from
time to time except for the modification in the number made in the promotion quota for
the State Police Service a§ indicated above. the additional post is being provided for in
view of the judgment, dated. 1st December, 1992 passed the CAT,Chandigarh Bench in
OA No. 277/PB/90 filed by Shri Brijender Singh Mann V. Union of India and others. It
is notified that no officer is likely to be effected adversely by giving this notification
retrospective effect.

THE INDIAN POLICE SERVICE (UNIFORM) RULES, 1954
In exercise of the powers conferred by sub-section (1) of section 3 of the All India
Services Act, 1951 (LXI of 1951), the Central Government, after consultation with the
Governments of the States concerned, hereby makes the following rules, namely:-

1. Short title- These rules may be called the Indian Police Service (Uniform)
Rules, 1954.

2. Definitions- In these rules, unless the context otherwise requires-

2 1[2](a) “Government” in relation to a member of the Service means the
Governments of the State on whose cadre such member is borne and in relation to a
member of the Service borne on a Joint Cadre, the Government of the Constituent State
under which the member of the Service is for the time being serving.

2 (b) `Service’ means the Indian Police Service.

3. Specification of Uniform:-The uniform to be worn by a member of the
Service shall subject to the provisions of rule 6, be the same as specified in the
Schedule to these rules (herein-after referred to as the ‘uniform') ;

Provided that a person who was a member of the Service immediately before the
commencement of these rules shall not be required to provide himself with any article of
the uniform, until the corresponding article of his uniform equipment in use at such
commencement is worn out or until he receives his next grant for the upkeep of the
uniform, whichever is earlier.
4. Grant for Uniform:- 4(1) Every member of the Service shall, on appointment
thereto, be entitled to receive from the Government an initial grant of 2[3]six thousand five
hundred at each interval of seven years and thereafter, a renewal grant of 3three
thousand rupees towards the cost of his uniform.

Provided that the Govt. may withhold any such grant from a member of the
Service who is due to retire within two years of the date when the grant is due:
Provided further that where an officer of a State Police Service is appointed to

the Service and the Government certify that substantially large number of articles
constituting the uniform of such officer are common with those prescribed for members
of the Service under these rules, such officer shall, on appointment to the Service, be
entitled to receive only a sum equal to the difference between the uniform grant

[2]
Substituted vide DP Notification No. 13/4/71-AIS(I) dated 11.01.1972 vide GSR No.22(E) dt.
11.01.1972
[3]
Amended vide DP&T Notification No. 11058/2/98-AIS (III) dated 27.11.1998 vide GSR No.244
dt.19.12.1998

admissible under this rule and the uniform grant last drawn by him as an Officer of the
State Police Service and the period of 3[4]seven years for the purpose of the next grant
under this rule shall in his case, be computed from the date on which the uniform grant
was last drawn by him as such officer.
4(2) The Central Government may at any time, in consultation with the State
Governments concerned, alter the amount of uniform grant admissible under this rule.
4A. Kit Maintenance Allowance - Every member of the Service shall be entitled
to receive from Government a Kit Maintenance Allowance of 4[5]one hundred and fifty
rupees per month 5[6][ ].
5. Grant for horse and saddlery:-
5(1) Every member of the Service on appointment thereto and at each interval of
seven years thereafter shall, if the Government considers that he should maintain or, as
the case may be, continue to maintain a horse, be entitled to receive a grant not
exceeding one thousand and two hundred rupees towards the cost of the horse and
saddlery:
Provided that-
(a) no such grant shall be renewed unless the member of the Service certifies
that he maintains and has ordinarily maintained a horse for the past seven
years;
(b) the Government may withhold any such grant from a member of the Service
who is due to retire within five years of the date when the grant is due.
5(2) The size of the horse maintained shall not be less than 14.2 hands in height:
6[7]
Provided that a member of the Service when posted to a hill district may
maintain a hill pony.
5(3) No member of the Service, who has received the grant under sub-rule (i),
shall without the previous permission of the Govt. part with the possession of sell or
pledge the horse.

5(4) Every member of the Service who maintains a horse from the grant
received under sub-rule (i) , shall have the horse insured at his own cost.

[4]
Substituted vide Notification No. 7/11/68-AIS (III) dated 14.07.1972
[5]
Amended vide DP&T Notification No. 11058/2/98-AIS (III) dated 27.11.1998 vide GSR No.244
dt.19.12.1998
[6]
Deleted vide DP&T Notification No. 11058/1/97-AIS(III) dated 24.09.1998 vide GSR No.194 dt.
10.10.1998
[7]
Introduced vide MHA Notification No. 4/6/58-AIS (III) dated 28.08.1958

7[8]
5A. Omitted
6. Modifications in the working dress - The Central Government after

consultation with the State Government concerned, may, from time to time, make such
modification in the working dress which a member of the Service may wear while
engaged in work of an informal character as local circumstances may require.
8[9]
7. Interpretation - If any question arises as to the interpretation of these
Rules, the Central Government shall decide the same.
8. Repeal and Saving - Any rules corresponding to these rules in force

immediately before the commencement of these rules are hereby repealed;
Provided that any order made or action taken under the rules so repealed shall
be deemed to have been made or taken under the corresponding provision of these
rules.

SCHEDULE
9[10]
1 Review Order:- When officers are on mounted duty, this consists of peck
cap, jacket, whistle and lanyards, breeches, field boots10[11] (optional), spurs (optional)
khaki shirts, blue tie, khaki socks, Sam Browne belt and sword, medals and decorations.
These shall be worn on all state ceremonies (e.g. public arrivals and departure of
President, or the Governor, presentation of Guards of honour or such occasions) at
ceremonial parades or whenever full dress is ordered.

When officers are not on mounted duty, this consists of:-

Type (A) - Peak Cap. Jacket (gabardine or drill), whistle and lanyard slacks of the
same material as the jackets, brown, ankle-boot/shoes, khaki shirts,
blue tie, khaki socks, Sam Browne belt and sword, medals and
decorations.

Type (B) -Peak cap, shirt (khaki cellular), slacks 11Khaki drill or cotton terene or
khaki gabardine cotton, Khaki socks, shoes Sam Browne belt and
sword, whistle, lanyard and ribbons, medals and decorations.

Note - The type of Review Order to be worn on any occasions may be prescribed
by the11 Director General and Inspector General of Police/Inspector
General of Police, as the case may be, in charge of the State Police or
Director General/Inspector General, as the case may be, in charge of the
force.

[8]
Omitted vide DPAR Notification No. 11058/3/74-AIS (III) dated 11.02.1976
[9]
Substituted vide DP&AR Notification No. 7/1/73-AIS (III) dated 04.01.1975
[10]
Substituted vide MHA Notification No. 7/6/68-AIS (III) dated 23.06.1969
[11]
Inserted substituted vide DP&AR Notification No. 7/2/69-AIS (III) dated 28.12.1970

2. Working Dress--

Type (1).- Peak cap, 11jacket, slacks of the same material as the jacket11
(gabardine or drill or khaki gabardine cotton), whistle and lanyard,
shoes/ankle boots, khaki socks, khaki shirt, blue tie, cloth belt of the
same material as the jacket or Sam Browne belt, and ribbons.

Type (2).- Peak cap, bush shirts with cloth belt, slacks, socks and11 shoes/ankle-
boots, whistle, lanyard and ribbons.

Type (3).- Peak cap, shirts with Sam Brown belt (with or without jersey) or Web
belt, slacks, socks,11 shoes/ankle-boots, whistle, lanyard and ribbons.

Type (4).- Peak cap, shirts (angola or cellular), Web belt (with or without jersey),
slacks (gabardine or drill),, Socks and shoes/ankle-boots/jungle boots.

Note:-The type of Working Dress to be worn may be decided by the11[12] Director
General and Inspector General of Police/Inspector General of Police, as
the case may be, in charge of the State Police or "director
General/Inspector General, as the case may be, in charge of the Force,"
shall be substituted;
12
[ ]
12[13]
3-A. Mess Dress - This shall be worn at messes, at official public
entertainment, or when invited to meet the President or Governor at dinner or at an
official function, formal or ceremonial occasions, unless Review Order is specifically
ordered.

It shall consist of:-

(a) Black short buttoned up coat with black trousers or white trousers or white
shorts buttoned upcoat with white trousers or black trousers.
(b) Medals - Miniatures will be worn for Mess functions the bottom edge of
the bar to touch the top edge of the left breast pocket. For State functions
full size medals will be worn.
(c) Foot wear - Plain black leather Oxford shoes with plain toe caps with five
pairs of eye-lets.

[12]
Substituted/inserted/deleted vide Notification No. 11058/1/82-AIS (III) dated 01.10.1982
[13]
Substituted vide DP&AR Notification No. 11058/3/76-AIS (III) dated 08.07.1977

4. Head Dress - Peak cap, khaki gabardine [whenever khaki is mentioned the
shade will be spinners Vigah No. (1) 4 1/2 total depth, diameter across the top 10-3-/8"
for a cap fitting 21-3/4" in circumference the top to be 1/8" larger or smaller in diameter
for every 1/4" by which the cap may vary in size of head above or below the before
mentioned standard, e.g. for a cap 22-1/4" in circumference, the diameter across the top
to be 10-5/8" and for a cap 21" in circumference, the diameter to be 10". The sides to be
made in our pieces and to be 2-1/8" deep between the wealts Indian Police Service
pattern badges of silver metal to be worn in the centre of the band in front. The cap to be
set up on a band of stiff leather or other material 1 3/4 deep. Chin strap of brown leather
3/8" wide buttoned on two gorget buttons of the Indian Police Service pattern placed
immediately behind the corners of the peak.

As an alternative to the peak cap, officers may wear pagri of 13[14]khaki silk or
muslin or Beret cap of 14[15]Navy blue colour. officers of the rank of D.I.G. and above will
war a dark blue bank with the badge appropriate to their rank.

The Director, Intelligence Bureau, Government of India "Directors General and
Inspectors General of Police;" inspectors General of Police, Deputy Directors,
Intelligence Bureau, Commissioners of Police, Deputy Inspector General of Police,
Deputy Commissioners of Police Superintendent of Police who are entitled to wear the
State Emblem and two stars, will wear a dark blue band of woolen material to be placed
between the two lower wealts with silver embroidered Indian Police Service crest, Chain
strap of brown leather. Officers of the rank entitled to wear a blue band and embroidered
crest on their peak caps will, if wearing pagri, wear a similar blue band embroidered
crest on the pagri.
5. 15[16]Jacket - Khaki drill/gabardine, cotton or cotton terene (during hot

weather) and khaki gabardine woollen or woolen terene (during cold weather) single
breasted cut as lounge coat to the waist, very loose at the chest and shoulders but fitted
at the waist, military skirt to bottom edge. A silver plated hook on each side at the waist.
length as in ordinary civilian lounge coat i.e., covering the seat. Collar to be cut as in an
ordinary civilian lounge coat. Two cross path breast pockets above 6 1/2" wide and 7 1/2
deep to the top of the flap with a 2-1/4" box pleat in the centre fastened at the top with a
small Indian Police Service pattern button flap, with button hole to cover pocket 2-1/4"
deep and 6 1/2" wide. Two expanding pocket, fastened at the top with a small Indian
Police Service pattern button; flap, with button hole to cover pockets, 3 1/2" deep and 10
3/4" wide the top of the pocket to be tacked down at the corners in such a manner that
pocket can be expanded at the top also is necessary. Four medium Indian Police
Service pattern buttons down the front. The buttons should be so fixed that the bottom-
most button covers the navel and the top-most button fixed one-third distance between
the navel and the position of the tie-knot. Pointedcuffs, 5" high at the point and 2 1/2"
behind. Shoulder straps of the same material as the garment fastened with a small

[14]
Added/substituted vide MHA Notification No.7/6/68-AIS-III dated 23.06.1969
[15]
Substituted vide DOP&T Notification No.11058/1/90-AIS-III dated 22.08.1990
[16]
Substituted vide DP&T Notification No. 7/2/69-AIS (III) dated 28.12.1970

Indian Police Service pattern button. The jacket to be worn with a soft or semi-stiff collar
and shirt and dark blue sailor.
6. Trousers (Slacks) - Khaki drill/gaberdine, cotton terene or khaki gabardine

wollen or wollen terene 16[17][ ] to match jacket without turn-ups and shaped from instep
to heels-the bottom to measure 16 to 18 inches.

7. 17[18]Breeches 18[19](Bedford or Jodhpur Type):- Khaki cotton cord to be
worn.

8. Boots, Ankle - Ankle, plain brown leather with plain toe-caps and 19[20]seven
or nine pairs of eye-lets.

9. Shoes:- Plain brown leather Oxford shoes with plain toe-caps and 5 pairs of
eye-lets.

10. Boots, Field - Brown leather, soft legs stiffened to a depth of 4 to 6 inches
from the top, laced at the instep, with nine pairs of eye-let holes, brown leather garters;
no gusset at the top of the leg and no toe-caps. Once strap held by a loop at the back
top to keep the boot in position.

11. Spurs (optional-for mounted duty only):- Light hunting, with brown leather
straps and shields and brown leather understraps.

12. Belts - Sam Brown of Army Regulation pattern but with silver mountings or
web belt. Cloth belt of the same material as the jacket with silver mountings may be
worm with the working dress when revolver is not carried.

13. Sword- Infantry pattern with half basket built in white metal and device
"I.P.S." and State Emblem.

14. Sword Knot - Brown leather with acorn.

15. Seabbard - brown leather, infantry pattern.

16. Whistle - Of the police pattern, to be worn attached to a dark blue round
plaited lanyard and carried in the left breast pocket.

17. Badges of Rank - Silver metal. The State Emblem to be 5/32" by 3/4". The
stars to be of the "Star of India" (five pointed) pattern and 1" broad. The Deputy
Directors, Intelligence Bureau, Commissioners of Police and Deputy Inspectors General

[17]
The words “or Khaki drill” deleted vide MHA Notification No. 6/4/65-AIS (III) dated 11.07.1967
[18]
Amended vide MHA Notification No. 6/5/63-AIS (I) dated 22.11.1965
[19]
Substituted/added vide MHA Notification No.7/6/68-AIS-III dated 23.06.1969
[20]
Modified vide DP&AR Notification No. 11058/11/77-AIS (III) dated 13.10.1977

of Police shall wear the three stars in the badges of their rank on the shoulder strap in
the form of an equilateral triangle with apex upwards. The Strap should be slightly
frosted but without any design in the centre. The crossed sword and baton will be worn
so that the point of the sword is to the front, and the edge of the blade outwards or
towards the arm. The sword should measure 7/8" and the baton 1-3/4".
Embroidered badges of rank, worked in dark blue silk thread may be worn when
wearing informal working dress, at the time of riots, dacoit operation and such other
duties.

20[21]
(a) Director, Intelligence Bureau Crossed sword and baton and the
State Emblem and one star.
(b) (i) Director Central Bureau of Investigation Ditto
(ii) Director General, Central Reserve Police Ditto
(iii) Director, General, Border Security Force Ditto
(iv) Director General, Security Ditto
(v) Director General and Inspector General of Ditto

Police in the States of Andhra Pradesh,
Assam, Bihar, Gujarat, Jammu & Kashmir,
Himachal Pradesh, Karnataka, Kerala,
Maharashtra, Madhya Pradesh, Orissa,
Punjab, Rajasthan, Tamil Nadu, Uttar
Pradesh and West Bengal.
21[22]
(c)(i) Inspectors General of Police in the Crossed sword and baton and one
States, Union Territory of Mizoram and star
Commissioner of Police, Delhi.
(ii) Additional Inspector General Bureau Ditto

(iii) Joint Director, Intelligence Bureau Ditto

(iv) Additional Director/Joint Director, Central Ditto
Bureau of Investigation

(v) Commandant, Central Forensic Institute Ditto

(vi) Director, National Police Academy Ditto

[21]
Substituted vide MHA Notification No. 7/8/68-AIS.III dated 05.06.1969
[22]
Modified vide DP&T Notification No. 13/1/73-AIS.III dated 20.01.1975

(vii) Inspector, General Border Security Force/ Ditto
Central Industrial Security Force/Central
Reserve Police

(viii) Special Inspector General Indo-Tibetan Ditto
Border Police
22
(d)(i) All other officers drawing pay above the The State Emblem and three stars
time scale including Selection Grade
22
(ii) Inspector General of Police of all the Union Ditto
Territories other than 22[23]Mizoram
(e)23(i) Superintendent of Police in the selection The State Emblem and two
grade stars
(ii) All officers drawing pay in the Senior time

scale who have put in 15 years service and Ditto
above
(f)(i) District Superintendent of Police The State Emblem and one star
(ii) Commandant of a Battalion Ditto

(iii) All officers drawing pay in the senior time Ditto
scale who have more than 10 years' service
and less than 15 years' service
(g) All officers [other than those mentioned in (f) (i) The State Emblem
& (ii) above] drawing pay in the senior time-
scale who have 10 years' service and less

(h) Assistant Superintendent of Police in charge of Three stars
a sub-division or holding any post certified to
be of equivalent status or who have 5 years'
service and above
(i) Assistant Superintendent of Police with 2 years’ Two stars

service or more but less than 5 years’ and (a)
not in charge of a sub-division or (b) not
holding post of equivalent rank referred to in
(h) above

[23]
Substituted/inserted vide DP&AR Notification No. 11058/1/82-AIS.III dated 01.10.1982

(j) Assistant Superintendent of Police with less One star
than 2 years' service
(NOTE - The term `service' refers to year of allotment)

18. Length of service in clause (d) to (h) denotes the length of service (actual or
assumed) in the Service. In the case of direct recruits selected on the results of
competitive examinations, the term means actual length of service in the Service. In
other cases i.e., war service recruits, emergency recruits or officers promoted to the
Service, the term refers to the assumed length of service in the Service and will,
therefore, exceed the actual length of service in the Service by the period for which
credit is given to the officers for purposes of seniority in the Service.

19. Where the grant of any badge of rank is dependent on the passing of an
efficiency bar, the officers must have passed that bar.
20. The badges of rank to be worn by an officer should be related to the rank that
he actually occupies either substantively or in an officiating capacity in a police post. In
the case of an Indian Police Service Officer who is on deputation to a non-police post,
the badge or rank to be worn by him should be related to the rank of the post which he
occupied substantively or in an officiating capacity in his own State immediately prior to
such deputation; while in the case of an Indian Police Service officer who is on
deputation to a higher police post outside the State, he should be allowed to wear the
badge of rank of the higher post even while he visits his own State on official duty or
otherwise.

21. Members of the Indian Police Service shall wear a silver departmental badge
I.P.S. in half inch block letters at the base of the shoulder strap.

22. Belt- Second shoulder strap to the Sam Browne belt. To be worn when
revolver is carried on the right side.

23. Revolver or (at option of each officer) an automatic pistol – With brown
holster and ammunition pouch of leather.

(The revolver and ammunition pouch shall not be worn with Review Order unless
specific orders to that effect are issued).
23[24]
24. Helmet (for informal working dress).- Army khaki tent club pattern,
with a pagri or six- folds of khaki with a dark blue flash, a quarter of an inch wide at the
top between the helmet and the pagri, the whole when tied not to exceed three inches in
width. No metal fittings. Brown leather straps 3/8" wide.

[24]
Substituted vide MHA Notification No. 13/57/57-AIS.III dated 08.03.1958

25. Bush Shirts.- Infantry pattern, of khaki drill, cellulur of twill, with khaki bone
buttons, the size and shape of which shall be the same as those prescribed for the
infantry pattern of bush shirt and will have:-
(a) 24[25]two breast pockets 6 1/2"X5 1/2" with three point flaps (fastened by one
button) with a centre pleat 1 1/2" wide, flap being 5 1/2" long by 2 1/2" deep;
(b) two lower side inner pockets with slanting flap, 8" long, 2 1/2" deep and 1"
backward slant.
(c) full length sleeves with single cuffs each having one button;
(d) plain back without pleats, with 1 vent at centre of back at bottom, 10" long;
(e) 25[26]the shirt open all the way down the front with 5 buttons showing and
fastened by button holes in a reinforced edge 1 1/2" wide, the top button
being a dummy one;
(f) stand and fall collar cut in one piece, measuring 3-3/4" wide at the back and 4"
at the front, when finished;
(g) adjustable shoulder straps, which should be slipped on to the shoulder through

a loop;
(h) loops at the side seams, to take a detachable belt; and
(i) length down to the level of the knuckles when the fistsare clenched and fully
extended downwards.

26. Gorget patches - Officers wearing the State Emblem and two stars and
officers wearing the State Emblem and three stars, should wear gorget patches of dark
blue woollen material with a central silver stripe; and Officers of higher ranks, should
wear similar gorget patches with a silver oak-leaf pattern central stripe.

27. Jersey - Khaki woollen with two buttons in front.

28. Short.- Khaki drill with two cloth extended straps and side buckles waist band
2-1/4" to width.
26
29. Shirts - Khaki, cotton-cellular or twill, cotton terene or angola with two
breast pockets of the jacket pattern with khaki bone buttons when worn under the jacket.
All shirts should be of khaki popline.

[25]
Amended vide MHA Notification No. 6/6/60-AIS.III dated 20.02.1961
[26]
Substituted vide DP Notification No. 7/2/69-AIS.III dated 28.12.1970

30. P.T. Vests - White cotton or woolen half sleeves for probationary officers
under training.

31. Putties Ankle - Khaki woollen of the Fox's spiral pattern.

32. Hose Tops - Khaki woollen.

33. Socks - Khaki cotton or woollen or mercerised.

34. Stockings - Khaki woollen.

26[27]
35. Overcoat (Optional) - Khaki drab mixture cloth; milled and water proof
double-breasted, to reach to the point of the knee, 18 to 29 inches slit at the back with
small saddle flap. Turndown collar 2" deep, with lapel and step, fastening with one hook
and eye. Four large buttons on each side, three to button and one under turn. Two
buttoned pockets with flap, one inside breast pocket at each side sword slit at left side,
lose turnback cuffs of single material; 4 1/2" deep shoulder straps of the same material
as the garment fastened with small buttons. Badges of rank and buttons in silver metal.
The collar to be provided with a cloth tape to button across the opening at the throat
when required. The coat to be, lined with drab flannel. The cloth will be that specified for
the State in which the officer is serving.

36. Gloves - Tan regulation pattern, to be worn, if necessary.
37. Members of the Indian Police as defined in clause (c) of rule 2 of the Indian
Police Service (Recruitment) Rules, 1954, may continue to use the letters "I.P." instead
of the letters "i.P.S." in the devices prescribed for the crest, badges and buttons.
38. Special provisions for women officers:
(a) Working Dress: This shall consist of same items as prescribed for male officers
with the following alterations in the specifications in respect of slacks and
footwear:-
I. Slacks :- Pleatless trousers of Khaki colour with two side pockets similar
in pattern to those prescribed for the male officers with front flap closed and a
zip flap on the right side at a position under the arm, the front flap being
optional.
II. Shoes :- Derby brown leather shoes or plain brown leather shoes with
heels not more than 1 1/2" measured from the base of the rear stitching of
the uppers.

The word optional added vide MHA Notification No. 6/5/63-AIS.III dated 22.11.1965
[27]

III. Ankle Boots and Field Boots:- Of the same specifications as those
prescribed for male officers, with heels not more than 1 1/2" measured from
the base of the rear stitching of the uppers.
(b) Mess Dress:- This shall consist of:-
(i) Saree :- Cream-colour silk saree in winter and cotton or terry-cot saree of

the same colour in summer, normal length with red Zari border of minimum
width 3" and maximum width 5". The zari border may be either of gold
plated silver thread or silk thread in a floral pattern.
(ii) Blouse:- Colour matching with saree, air hostess sleeves. The saree being
draped over the left (shoulder and anchored by an Indian Police Service
badge chromed or in silver metal. The blouse would be of waist length with
minimum of four buttons and the length of the blouse ending where the
saree begins, and without stand and fall collers, concealed hooks may be
used instead of buttons in appropriate numbers, if desired.
(iii) Footwear:- Cream coloured sandals/shoes with straps and covered toes;

heels not exceeding 2 1/2".
(iv) Medals- May be worn on the saree over the left breast.

(c) P.T. Kit:- It shall consist of :-
(i) Shorts/white track pants (white with police blue stripes).
(ii) High-collered white `T' Shirts with Indian Police Service colours with 3
buttons in the front.
(iii) White socks with appropriate footwear as prescribed for male officers.
(d) Cosmetics:- No cosmetics shall be used by lady officers except a `bindi' on the

forehead and `sindur' filling in the head parting and special cream which does not
leave a shade on the skin and which otherwise suited may be used according to
the requirement of the weather. Both `bindi' and `sindur' shall be as
inconspicuous as possible.
(e) Ornaments:- Women officers may wear `Mangal sutra' wedding rings and ear-
studs. But these shall be as inconspicuous as possible. No other ornaments
should be worn by lady officers when in uniform.

39. Alternative uniform for lady officers in advanced stage of pregnancy:-
Lady officers with about 16 weeks of pregnancy may switch-over to the following
alternative working dress:-

(a) Khaki Saree - Khaki silk saree in winter and khaki cotton or khaki terry-
cot saree in summer; to be draped over the left shoulder passing under
the shoulder straps with Indian Police Service badge.
(b) Khaki blouse - Khaki cotton blouse of waist length worn upto the elbow;
buttond up all the way down in the front with front buttons or concealed
hooks; stand and fall collar; shoulder straps to be sewn at the outer end
and fixed by a single button at the inner end; two breast pockets; and
back plain without pleats.
(c) Badges of ranks.- to be worn on the shoulder straps of the blouse.
(d) Footwear:- Brown leather Sandals/Shoes with straps toes not visible

heels not exceeding 2 1/2".
(e) Khaki Socks.
(f) Head-gear (optional): - Same as worn in normal times.

APPENDIX
The Indian Police Service Device for use on badges and on buttons
** May be scaned
BADGES
For cap 13/4 inches in height.
For collar 1/14 inches in height.
BUTTON
Convex, die struck and embossed.
Large ………………………………………… 40 lines
Medium ……………………………………… 30 lines
Small ………………………………………… 24 lines
Gorget ……………………………………….. 20 lines
The pattern of Indian Police Service shoulder badges
** May be scanned
SIZES OF FORGET PATCHES
For jackets
** May be scanned
For shirts and Bush Shirts
** May be scanned

GOVERNMENT OF INDIA INSTRUCTIONS/DECISIONS
Government of India's Decision under rule 3 :

1. The Government of India have decided that there is no objection to permission
being granted by a State Government to Indian Police Service Officers to wear, after
retirement, uniforms of the rank last held by them immediately before retirement on
ceremonial occasions and Police Parades.

[G.I MHA letter No.3/18/58-AIS(III) dated 7.10.1958]

2. Members of the Service should not, after their retirement from service, wear
the uniform prescribed in these Rules while they are re-employed in non-Police posts.

[G.I MHA letter No.6/14/60-AIS(III) dated 7.11.1960]

3. Though the provisions of this rule would limit the choice of officers to working
dress while they are on duty according to long established practice, they are at their
discretion free to wear civilian clothes while attending office/informal meetings etc.
However, in formal meetings like those of the Road Transport Authority or while dealing
with natural calamities like floods etc. it would be to their advantage if they wear the
working dress or the informal working dress.
[G.I. MHA letter No. 6/12/61-AIS(III) dated 3.4.1962]

4. There is no objection to State Police Service officers officiating in the IPS
Cadre posts wearing all the items of the Uniform prescribed for the I.P.S officers except
the badge, crest and buttons. These expected items can be worn by an officer only after
he is actually appointed to the I.P.S.
[G.I. MHA letter No.6/1/62-AIS(III) dated 26.4.1962.]
5. There is no objection to members of the Service on deputation to Police forces

like the Central Reserve Police etc. wearing the uniform prescribed for the officers of
those forces under the rules/regulations applicable to them.
[G.I. MHA letter No. 6/5/61-AIS(III) dated 22.06.1962]
Government of India's Decisions under Rule 4 :
1. The Government of India have established, in consultation with State

Governments, a convention whereby the question of recovery of uniform and charger
grants payable to members of the Indian Police Service and State Police Service
Officers on deputation would be taken up only if the period of deputation from one
Government to another is three months or more
[G.I. MHA letter No.11/4/52-AIS(I), dated 18.12.1953]

2. The uniform grant admissible to the members of the Indian Police under the
Indian Police (Uniform) Rules, 1942 is in nature of a compensatory allowance and is
therefore not covered by the guarantee in Article 314. This rule therefore supersedes the
Indian Police (Uniform) Rules, 1942.
[G.I MHA letter No.29/10/55-AIS(I), dated 12.12.1955]
3. The Government of India have decided that in respect of a member of the

Service on deputation to another State Government or the Government of India, the
State Government on whose cadre he is borne, shall recover from the borrowing
Government on account of Uniform grant at the rate of Rupees 142.85 for each
completed year of service on deputation with the latter and of Rs. 11.90 per mensem for
any broken period. Necessary debit in this regard against the borrowing Government
shall be raised by the Accountant General concerned at the end of each financial year
without waiting for sanction from the borrowing Government. The borrowing Government
shall make necessary budget provision under the appropriate head every year to meet
charges on this account.
[G.I. DP& AR letter No.11058/1/75-AIS(III), dated 28.7.75]

4. The expression of any such grant occurring in provision applies to both initial
and renewal grants.
[G.I. MHA letter No.6/1/60-AIS(III), dated 11.3.1960]

5. The term 'such officer' occurring in the concluding portion of the second
proviso refers to the uniform grant drawn as an officer of the State Police Service and
not as a member of the IPS.
[G.I. MHA letter No.6/2/60-AIS(III), dated 25/2/1960]

6.1 A question arose whether extra uniform allowance could be granted by a
State Government to a member of the Service holding an ex-cadre post in consideration
of the special nature of duties required to be performed by him.

6.2 These Rules apply even to members holding ex-cadre posts. As they do not
contain any provision regarding the grant of extra uniform allowance, such an allowance
can be granted in relaxation of the rules and that too only by the Central Government
under rule 3 of the All India Services(Conditions of Service - Residuary Matters) Rules
1960, and not by the State Government.
[G.I. MHA letter No.6/5/60-AIS(III), dated 22.11.1960]
7. Under this rule, it is not necessary for the member of the Service to apply for
renewal grants. Where, however, he applies the date on which the application is made,
or the date on which orders sanctioning the grant are issued, has no relevance, as far as
the dates of accrual of the subsequent renewal grant are concerned. In other words, the
member is automatically entitled to the renewal grants on the date of expiry of every
seven years from the date of his appointment to the Service.

[G.I MHA letter No.6/16/60-AIS-III, dated 28.11.1960 and as a result of amendment
issued under Notification No.7/1/68-AIS(III), dated 12.5.1972]
8. The words, 'on appointment thereto' occuring in sub-rule(I) denote the date of
appointment of an officer to the I.P.S. The date on which the order of appointment issues
is immaterial for the purpose of this rule.
[G.I MHA letter No.6/8/62-AIS(III), dated 2.10.1962]

9. An I.P.S officer is not normally required to maintain his uniform during the
period of suspension. Such periods should , therefore, be excluded for admissibility of
the renewal Grant.
[G.I MHA letter No.6/3/64-AIS(I), dated 4.6.1964]
10. The period of deputation in the Intelligence Bureau counts for purposes of
renewal grant.
[G.I. MHA letter No.6/5/64-AIS(I), dated 12.2.1965]
11.1 Consequent on the amendment of sub-rule (I) of rule 4 of the Indian Police
Service (Uniform) Rules, 1954, issued vide the Department of Personnel notification
No.7/11/68-AIS(III), dated 12th May, 1971 (published in the Official Gazette on the 22nd
May, 1971), references have been received in this department enquiring as to how the
renewal grant should be regulated in the case of a member of the Indian Police Service,
who was due to receive a renewal grant on the 22nd May, 1966 or the 21st May, 1971 or
on a date falling between these two dates and
(i) ho has been paid or,
(ii) who is yet to be paid the renewal grant so due, at the earlier rate of
Rs.500.

11.2 The enhanced rate of renewal grant came into force on the date of
publication of the amendment in the official Gazette, i.e. the 22nd May, 1971, and the
members of the Indian Police Service are entitled to get renewal grant at the enhanced
rate from that date.

11.3 Thus, in the case of a member of the Indian Police Service, referred to in
paragraph 1 above.

(i) if he has already been paid the renewal grant, the amount of Rs.500
should be adjusted proportionately upto the 21st May, 1971 at the old
rate and the balance should be deducted from the enhanced renewal
grant of Rs.800, the resulting amount being authorized to him
immediately, and


(ii) if he is yet to be paid the renewal grant, he should be allowed the
proportionate amount due to him at the old Rs.500/- from the due date
to the 21st May, 1971 plus Rs.800 at the enhanced rate.

11.4 In either cases, the next renewal grant of Rs.800 will be due on the 22nd
May, 1978.

11.5 In the case of a member of the Indian Police Service, who has only drawn
the initial grant and had not become entitled to a renewal grant up to the 21st May, 1971,
the renewal grant will be due on the completion of seven years from the date of his
appointment to the Service.

11.6 The rate at which contribution for the uniform allowance paid to officers on
deputation should be recovered by the lending Governments from the borrowing
Government Organizations, is now regulated by the Government of India's decision No.3
below Rule 4 of the Indian Police Service (Uniform) Rules, 1954. This rate also requires
revision consequent on the amendment referred to above. It has been decided that, from
the 22nd May, 1971, the lending Governments shall recover from the borrowing
Governments/Organizations, contribution for the uniform allowance, paid to officers on
deputation to them, at the rate of Rs.114.29 per annum. For this purpose, where the
period results in the fraction of a year, a month shall be taken as the unit and the period
which is less than a month, shall be ignored. The proportionate grant for the month shall
be Rs.9.52.
[G.I. Deptt. of Personnel No.7/2/71-AIS-III, dated 12.11.1971]

12.1 References have been received in this Department enquiring as to how the
enhanced renewal uniform grant of Rs.1,000 admissible to officers from the 1st January,
1973, should be regulated and whether the next renewal grant due on the 22nd May,
1978, would remain unaffected.

12.2 In paragraphs 2.1 and 2.2 of this Department's letter No.7/2/71-AIS-III,
dated the 12th November, 1971 it has been laid down that with effect from the 22nd
May, 1971, a member of the Indian Police Service was entitled to renewal grant of
Rs.800 for seven years. It has also been laid down therein that the next renewal grant of
Rs.800 would be due on the 22nd May, 1978. In this connection, it may be stated that
consequent on the amendment to rule 4 of the Indian Police Service (Uniform) Rules,
1954, vide this Department's notification No.13/3/74-AIS-III, dated the 19th February,
1975, a member of the Indian Police Service is entitled to renewal grant of Rs.1000 for
seven years. The manner in which the renewal grant should be regulated is indicated
below:-
(i) In the case of an officer who is entitled to next renewal grant on the
22nd May, 1978, in terms of para 2.2 of this Department's letter dated the
12th November, 1971, from the 22nd May, 1971 to the 31st December, 1972,
he should be allowed renewal grant proportionately at the old rate of Rs.800
for seven years and from the 1st January, 1973 to 22nd May, 1978, he

should be allowed renewal grant proportionately at the enhanced rate of
Rs.1,000 for seven years. The renewal grant of Rs.800 paid to him should be
deducted from the total of the two proportionate amounts mentioned above
and the difference should be allowed to him immediately. The next renewal
grant of Rs.1,000 will be due on the 22nd May, 1978.
(ii) In the case of a member of the Service referred to in para 2.3 of letter
dated the 12th November, 1971 who was entitled to first renewal grant on a
date after the 22nd May, 1971, but before the 31stDecember, 1972, he
should be allowed from the date on which he was allowed first renewal grant
to the 31st December, 1972, proportionately at the old rate of Rs.800 for
seven years and from the 1st January, 1973 to the due date (i.e the date on
which he is entitled to the next renewal grant) he should be allowed renewal
grant proportionately at the enhanced rate of Rs.1,000 for seven years. The
renewal grant of Rs.800 paid to him should be deducted from the total of the
proportionate amounts calculated above and the difference should be allowed
to him immediately. He will be entitled to the renewal grant of Rs.1,000 after
completion of seven years from the date on which he was allowed renewal
grant.

12.2.1 In the case of the member of the Indian Police Service who has only
drawn the initial grant and had not become entitled to a renewal grant upto the 31st
December, 1972, the renewal grant at enhanced rate will be due on the completion of 7
years from the date of his appointment to the Service.

12.3 The rate at which the contribution for the uniform allowance paid to officers
on deputation should be recovered by the lending Government from the borrowing
Governments, referred to in Paragraph 3 of letter under reference is also to be revised
with effect from the 1st January, 1973, the lending Governments organizations,
contribution for the uniform allowance paid to officers on deputation to them at the rate of
Rs. 142.85 per annum. For this purpose where the period results in the fraction of a
year, a month shall be taken as the unit and the period which is less than a month, shall
be ignored. The proportionate grant for the month shall be Rs.11.90.

12.4 The above clarification is issued in partial notification of this Department's
letter No.7/2/71-AIS-III, dated the 12th November, 1971.

12.5 This letter issues in consultation with the Ministry of Finance vide their U.O
No.3984-E.IV(A)/75, dated 25/7/1975.

[G.I.DP&AR letter No.11058/1/75-AIS(III), dated 28.7.1975]

Government of India's Decision below Rule 4A :

After the amendment made in the Indian Police Service (Uniform) Rules, 1954,
(Rule 4) vide this Department's Notification No.13/3/74-AIS(III) dated the 19th February,
1975, clarifications have been sought by State Governments/Accountant Generals in
regard to various aspects of the admissibility of the kit maintenance allowance to the
I.P.S. officers. For the sake of convenience, the points of reference and the clarifications
given have been consolidated in the following paragraphs:

The points raised were as follows:-
i. Whether the enhanced initial grant is also required to be paid proportionately

from 1.1.1973.

ii. Whether IPS officers who are entitled to the uniform grant are also entitled to
the kit maintenance allowance.
Iii Whether IPS officers who are entitled to the renewal grant are also
entitled to the kit maintenance allowance.
iv. Whether State Police Service officers holding Cadre Posts under Rule 9 of
the IPS (Cadre) Rules, 1954, will be entitled to the kit maintenance allowance.
v. Whether uniform grant and kit maintenance allowance are admissible to non-
IPS officers holding the post of I.G / D.I.G where the officers are required to put
on and maintain uniform.

vi. Whether the kit maintenance allowance will be admissible during the period
of leave, joining time and suspension.

vii. Whether the kit maintenance allowance will be admissible during refused
leave and re-employment.

viii. Names of the posts in the IPS where putting on and maintenance of
uniform is not required.

ix. Whether the enhanced uniform grant and kit maintenance allowance
admissible to the IPS officers would attract the provisions of Additional
Emoluments (compulsory Deposit) Act, 1974.

x. Whether the kit maintenance allowance is required to be recovered by the
lending Government from the borrowing Government / Organizations or it is to be
paid by the Government/Organizations under whom an officer is serving.

2. These points are clarified as under:-
i. The initial grant will be payable to the officers who are appointed to the IPS
on or after the 1st January, 1973-the date from which it came into force.
ii. The IPS officers who are entitled to the uniform grant will also be entitled to
the kit maintenance allowance subject to the conditions governing grant of the
allowance.
iii. The IPS officers who are entitled to renewal grant will also be entitled to the
kit maintenance allowance subject to the conditions governing grant of the
allowance. (iv) State Police Service officers holding IPS Cadre posts under Rule
9 of the IPS (Cadre) Rules, 1954, are not members of IPS and as such they will
not be entitled to get the kit maintenance allowance.
iv. The uniform grant and the kit maintenance allowance will not be admissible
to non-IPS officers in terms of the IPS(Uniform) Rules, 1954.
v. The kit maintenance allowance will be admissible during leave and joining
time. This allowance will not, however, be admissible during suspension.
vi. Refused leave is availed of by an officer immediately after the actual date of

his superannuation. During that period he is not considered to be a member of
the Service. In view of this, kit maintenance allowance will not be admissible to
an officer during the period of refused leave. Similarly, during the period of re-
employment, an officer is not a member of the service to which he belonged
while he was in service. Therefore, during the period of re-employment, the
benefit of kit maintenance allowance should not be given to an officer in whatever
posts he was re-employed.
vii. The information is not available with this Department. It should be for the
State Government concerned to indicate the posts on which maintenance of
uniform is required when a member of the IPS is posted to that post. As regards
postings under the Government of India, the powers should vest in the
administrative Ministry concerned.
viii. The enhanced uniform grant and the kit maintenance allowance, would not
attract the provisions of the Additional Emoluments (Compulsory Deposit) Act,
1974, since the amendment to the IPS(Uniform) Rules, 1954, were based on the
recommendations of the third Central Pay Commission.
ix. The kit maintenance allowance is required to be paid by the

Government/Organisation under whom IPS officer is serving for the time being.
It is not required to be recovered by the lending Government from the borrowing
Government/Organisation. It should be specified in the orders of deputation

itself that the kit maintenance allowance will be payable by the borrowing
authority at the rates admissible under the parent Government, if he is required
to maintain kit during the period of deputation.
[G.I. DP&AR letter No.11058/2/77-AIS(III) dated 11.9.1978]
2. (i) whether kit maintenance allowance would be admissible during the

`surrender leave';
(ii) whether the allowance will be admissible during `training'.
These points are clarified as under:-
I. As regards `surrender leave', kit maintenance allowance is not admissible

because the officer does not actually go on leave but is on duty. Thus he
continues to maintain and put on uniform in the usual manner and is already
in receipt of kit maintenance allowance for this duty period.
II. As regards training, kit maintenance allowance would be admissible if

during the training period the trainee officer is required to wear uniform . If the
trainee officer is not required to wear uniform during the training period, kit
maintenance allowance may be allowed subject to the following conditions
being satisfied:
(a) the officer proceeded on training from a post whose duties require him
to wear uniform and is likely to return to the same post or to a post
requiring him to wear uniform; and
(b) the period of training is 120 days or less.
[G.I. DP&AR letter No. 11058/2/77-AIS(III) dated 11.6.81]
Government of India's decision below sub-rule 4 of Rule 5

The Government of India have decided that, in respect of a member of the
service who is on deputation to the Government of India or another State, no
contribution on account of charger grant shall be recovered from the borrowing
Government, if he is not required to maintain while on deputation.

[G.I. MHA letter No.6/4/60-AIS(III), dated 12-2-1960]

2. See Government of India's decision (1) below rule 4.

3. The Government of India have decided that the charges on account of
chargers grant payable to members of the service on deputation to the Government of
India or other State Government, where charges are maintained by them shall be raised

by the Accountant General concerned at the end of the financial year directly without
waiting for sanctions from the borrowing Government. The borrowing Government shall
make necessary budget provisions under the appropriate head every year to meet
charges on this account.
[G.I. MHA letter and O.M. No.4/8/59-AIS(III), dated 2-3-1960]

4.1 A question arose whether for taking action against an officer for breach of
sub-rule (3), the procedure in the All India Services (Discipline & Appeal) Rules, 1969
should be followed.

4.2 According to rule 6(iii) of the All India Services (Discipline & Appeal) Rules,
1969 read with rule 10 thereof, it is necessary to follow the prescribed procedure before
ordering refund of the proportionate amount from an officer for breach of sub-rule (3),
unless decided otherwise under rule 14(ii) of the AIS(D&A) Rules, 1969, after obtaining
an explanation of the officer and considering such explanation.
4.3 In actual practice, there will be no case where an officer will deny breach of
sub-rule (3). As such there will be no objection to waive the prescribed procedure and
instead adopt the above mentioned procedure of obtaining explanation. Where,
however, the breach of sub-rule (3) is denied, the full procedure prescribed in rule 10 of
the All India Services(D&A) Rules, 1969 should be followed.
[G.I. MHA letter No.6/10/61-AIS(III), dated 18.12.1961, revised suitably under
AIS(D&A) Rules, 1969 (F.11011/1/79-AIS(III).]
Government of India's Decision under item 17 of the schedule under the

Indian Police Service(Uniform) rules, 1954.:

The State Emblem is to be worn by Senior Police Officers of and above the rank
of Superintendent of Police and as such is of a higher order than the Star. Therefore, it
should always be placed at the top of the shoulder level, the Star and the letters
indicating the Service title being placed after that in that order.

[G.I. MHA letter No.21/8/57-AIS(III), dated 11-11-1957]

Government of India's Decision under item 23 of the schedule under the
Indian Police Service(Uniform) rules, 1954. :

Although these Rules do not provide for revolver lanyards for members of the
Service, officers may wear them. The revolver lanyards should, however, be or dark blue
colour and should match the whistle cord.
[G.I. MHA letter No.21/5/57-AIS(I), dated 20.11.1957].
27[1]
The Principal Rules were published vide GSR No. 158 dated 14.09.1954


[TO BE PUBLISHED IN THE GAZETTE OF INDIA EXTRAORDINARY, PART-II, SECTION 3, SUB-SECTION (i)]
Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel and Training)
New Delhi, dated 21st February, 2008
NOTIFICATION
G.S.R 108 (E). In exercise of the powers conferred by sub-section (1) of section 3 of the
All India Services Act,1951 (61 of 1951) and in supersession of the Indian Police Service
(Pay) Rules,1954, except as respects things done or omitted to be done before such
supersession, the Central Government after consultation with the Governments of the
States concerned. hereby makes the following rules, namely :-
1. Short title and commencement. (1) These rules may be called the Indian Police
Service (Pay) Rules, 2007.
(2) They shall come into force on the date of their publication in the Official
Gazette except the IInd proviso to rule 3, proviso to sub-rule (2)(i) of rule 3
and sub-rule (11) of rule 6 which shall come into force with effect from the
1st day of January, 2009
2. Definitions :- In these rules, unless the context otherwise requires :-

(a) "benchmark score" shall mean the minimum numerical weighted mean score
arrived at for overall grading above which an officer shall be regarded as fit for
promotion or empanelment, as the case may be to the next higher grade;
(b) "cadre" and "cadre posts" shall have the meanings respectively assigned to them
in the Indian Police Service (Cadre) Rules,1954.
(c) "departmental examination" means such examination as may be prescribed by the
State Government from time to time for members of the Service allotted to the
cadre of that State or posted to that State for training;
(d) "direct recruit means a person appointed to the Indian Police Service in
accordance with rule 7 of the Indian Police Service (Recruitment) Rules, 1954;
(e) "grade pay" means the basic pay drawn by a member of the service in the grade in
which he is appointed substantively;

(f) "lien" means the right of a member of the Service to hold on regular basis, either
immediately or on the termination of a period or periods of absence, a post,
including a tenure post, to which he has been appointed on regular basis and on
which he is not on probation;
(g) "member of the Service" means a member of the Indian Police Service;
(h) "officiation" means an officer performing the duties of a post on which another
member of the Service holds a lien and it includes an officer appointed by the
Government in officiating capacity in a vacant post in which no other member of
the Service holds the lien;
(i) "personal pay" means additional pay granted to a member of the service :-
(a) to save him from a loss in his substantive pay in respect of a permanent post other
than a tenure post due to a revision of pay of due to any reduction of such
substantive pay otherwise than as a disciplinary measure; or
(b) in exceptional circumstances, on other personal considerations;
(j) "Promoted officer" means an officer appointed to the Indian Police Service by
promotion from a State Police Service in accordance with rule 9 of the Indian
Police Service (Recruitment) Rules,1954;
(k) "promotion" means appointment of a member of the Service to the next higher
grade over the one in which he is serving at the relevant time;
(l) "Schedule" means a schedule appended to these rules;
(m) "Service" means a the Indian Police Service;
(n) "State" means a State specified in the First Schedule to the Constitution and
includes a Union territory;
(o) "State Cadre" and "Joint Cadre" shall have the meanings respectively assigned to
them in the Indian Police Service (Cadre) Rules,1954;
(p) "State Police Service" shall have the meaning assigned to in the Indian Police
Service (Recruitment) Rules 1954;
(q) "State Government concerned" in relation to a joint Cadre means the Joint Cadre
Authority.
Note 1: The benchmark score shall be notified by the State government for
promotion within the cadre and by the Central Government for the purpose of
empanelment. Any revision of benchmarks by the Government shall have prospective
effect;

Note 2: The junior-most person(s) in the grade will, however, be liable to be
reverted to lower grade if the number of members of the Service entitled to hold the
regular posts is more than the number of posts available in that grade.
3. Scale of pay and appointment in these grades :- (1) The scale of pay admissible
to a member of the Service and the dates with effect from which the said scale
shall be deemed to have come into force, shall be as follows:-
A. Junior Scale - Rs.8000-275-13500 (with effect from the 1st day of January,1996
B. Senior Scale -
(i) Time Scale Rs.10000-325-15200 (with effect from 1st day of Januray,1996)
(ii) Junior Administrative Grade Rs.12000-375-16500 (non-functional) (with
effect from the 1st day of Junary,1996);
(iii) Selection Grade Rs.14300-400-18300/- (with effect from the 1st day of
January,1996);
C. Super Time Scale -

(i) Deputy Inspector General of Police Rs.16400-450-20000/-
(with effect from 1st day of Januray-1996)
(ii) Inspector General of Police Rs.18400-500-22400/-
(with effect from 1st day of January ,1996)
D. Above Super Time scale

(i) Additional Director General of Police Rs.22400-525-24500/-
(with effect from 1st day of January,1996);
(ii) Director General of Police Rs.24050-650-26000/-
( (with effect from 1st day of January,1996)
Provided that a member of the Service shall be eligible for appointment to the senior
time scale on his completion of four years of service, subject to the provisions of sub-rule
2 of rule 6A of the Indian Police Service (Recruitment) Rules. 1954 to the Junior
Administrative Grade on completion of nine years of service, to the Selection Grade on
completion of thirteen years of service, to the Deputy Inspector General Supertime Scale
on completion fourteen years of service and to the Inspector General Supertime Scale on
completion of eighteen years of service.
Note 1 : Appointment of a member of the Service to the Time Scale and above shall be
regulated as per the provisions in the Guidelines regarding promotion to various grades in
the Indian Police Service;
Note 2 : The four years, nine years, thirteen years, fourteen years and eighteen years of
service in this rule shall be calculated from the year of allotment assigned under rule 3 of
the Indian Police Service (Regulation of Seniority) Rules,1954.
Note 3: The period of extraordinary leave taken otherwise than on medical certificate or
considered by the State Government concerned to have been taken for any cause beyond
the control of the member of the Service or for prosecuting studies, which are in public

interest and for which Study Leave could otherwise be admissible under the all India
Service (Study Leave) Regulations,1960, shall be excluded for the purpose of calculation
the eligibility period of service required for appointment in these grades:
Provided further that a member of the service, shall be appointed Administrative
Grade only after he has completed phase III mandatory Mid Career Training as
Prescribed by the Central Government.
Provided also that a member of the service may opt to continue to draw pay in the
existing scale until the date on which he earns his next or any subsequent increment in the
existing scale or until he vacates his post or ceases to draw pay in that scale. The option
shall be exercised in accordance with such orders as may be issued by the Central
Government in this behalf.
Explanation 1. The option to retain the existing scale under the proviso above shall be
admissible only in respect of one existing scale.
Explanation 2. The said shall not be admissible to any person appointed to the service
on or after the 1st day of January, 1996 and he shall be allowed pay only in the revised
scale.
Explanation 3. Where a member of the Service exercises an option under the proviso
above to retain the existing scale in respect of a post held by him in an officiating
capacity on a regular basis for the purpose of regulation of pay in that scale, his
substantive pay which he would have drawn had he retained the existing scale in the
permanent post on which he holds lien of would have held a lien had his lien not been
suspended or the pay of the officiating post which has acquired the character of
substantive pay in accordance with any order for the time being in force whichever is
higher.
(2)(i) Appointment to the Selection Grade and to posts carrying pay above this grade in
the Service shall be made by selection on merit, as per the criteria that may be prescribed
by the Central Government, with due regard to seniority;
Provided that a member of the Service shall be appointed to the IInd Super
Time Scale mentioned in sub-clause (C) of sub-rule of this rule only after completion of
phase IV mandatory Mid career Training as prescribed by the Central Government.
(ii) Appointment of a member of the Service in the scales of Selection Grade and above
shall be subject to availability of vacancies in these grades and for this purpose, it shall be
mandatory upon the State Cadres or the Joint Cadre Authorities, as the case may be to
seek prior concurrence of the Central Government on the number of available vacancies
in each grade.
(iii)The Central Government shall accord such concurrence within a period of thirty days
from the date of receipt of such references and if the Central Government does not accord
concurrence within a period of said thirty days, the concurrence on availability of
vacancies shall be deemed to have been accorded. The position emanating as referred to
in this clause shall be placed before the Screening Committee at the time it meets to
consider promotion in these grades.

(iv) A member of the Service shall be entitled to entitled to draw pay, in the scales of
Selection Grade and above only on appointment to these grades.
4. Fixation of pay in the revised scales :- (1) The initial pay of a member of the
Service who opts or deemed to have opted in accordance with these rules , to be
governed by the revised scale on and from the 1st day of January, 1996 or from a later
date, which shall be re-fixed as from that date separately in respect of his substantive pay
in the permanent post on which he holds a lien or would have held a lien had it not been
suspended, and in respect of his pay in the officiating post held by him, in the following
manner, namely :-
(A) in the cases of all members of all the Service :-
(i) an amount representing forty per cent of the basic pay in the existing scale shall
be added to the existing emoluments' of the member of the Service;
(ii) after the existing emoluments have been so increased, the pay shall thereafter be
fixed in the revised scale at the stage next above the amount computed;
Provided that:-
(a) if the minimum of the revised scale is more than the amount so arrived at,
the pay shall be fixed at the minimum of the revised scale;
(b) if the amount so arrived at is more than the maximum of the revised scale,
the pay shall be fixed at the maximum of that scale;
Provided further that where in the fixation of pay, the pay of a member of the
Service drawing pay at more than four consecutive stages in an existing scale gets
bunched, that is, gets fixed in the revised scale at the same stage, the pay in the revised
scale of such member of the Service who is drawing pay beyond the first four
consecutive stages in the existing scale shall be stepped up to the stage where such
bunching occurs by the grant of increments in the revised scale in the following manner,
namely :-
(a) for a member of the Service drawing pay from the 5th up to the 8th stage in
the existing scale, by one increment;
(b) for a member of the service drawing pay from the 9th up to the 12th stage in
the existing scale, if there is bunching beyond the 8th stage, by two
increments;
(c) For a member of the Service drawing pay from the 13th up to the 16th stage in
existing scale, if there is bunching beyond the 12th stage, by three increments.
If by stepping up of the pay as referred to above the pay of a member of the Service
gets fixed at the stage in the revised scale which is higher than the stage in the revised
scale at which the pay of a member of the Service who was drawing pay at the next
higher stages or stages in the same existing scale is fixed, the pay of the latter shall
also be stepped up to the extent by which it falls short of that of the former:

Provided also that while fixing the pay it shall be ensured that every member of
the Service shall get at least one increment in the revised scale of pay for every three
increments (inclusive of stagnation increments), if any, in the existing scale of pay.
Explanation - For the purposes of this clause, "existing emoluments” shall include
(a) the basic pay in the existing scale ;

(b) dearness allowance appropriate to the basic pay admissible at index average
1510(1960=100): and
(c) the amounts of first and second instalments of interim relief admissible on the
basic pay in the existing scale.
(B) In the case of a member of the Service who is in receipt of special pay component
with any other nomenclature in addition to the pay in the existing scale, such as personal
pay for promoting small family norms, Central (deputation on tenure) Allowance, etc.,
and in whose case the same has been replaced in the revised scale with corresponding
allowance or pay at the same rate or at a different rates, the pay in the revised scale shall
be fixed in accordance with the provisions of clause (A) and in such cases, the allowance
at the new rate as recommended, shall be drawn in addition to the pay in the revised scale
of pay.
Note 1: Where the increment of a member of the Service falls on 1st day of January,
1996, he shall have an option to draw the increment in the existing scale or the revised
scale.
Note 2: Where a member of the Service is on leave other than the Study Leave granted
under the All India Services (Study Leave) Regulations, 1960, on the 1st day of January
1996, he shall become entitled to pay in the revised scale of pay from the date he resumes
duty and in case of a member of the Service under suspension, he shall continue to draw
the subsistence allowance based on the existing scale of pay and his pay in the revised
scale of pay will be subject to the final order in the pending disciplinary proceedings.
Note 3: Where the existing emoluments as calculated in accordance with clause (A) or
clause (B) as the case may be, exceed the revised emoluments in the case of any member
of the Service, the difference shall be allowed as personal pay to be absorbed in future
increases in pay.
Note 4: Where in the fixation of pay under these rules, pay of a member of the Service
who in the existing scale was drawing immediately before the 1st day of January, 1996
more pay than another member of the Service junior to him in the same cadre, gets fixed
in the revised scale at a stage lower than that of such junior, his pay shall be stepped up to
the same stage in the revised scale as that of the junior.
Note 5: Where a member of the Service is in receipt of personal pay on the 1st day of
January, 1996, which together with his existing emoluments as calculated in accordance
with clause (A) or clause (B), as the case may be, exceeds the revised emoluments, then,
the difference representing such excess shall be allowed to such member of the Service as
personal pay to be absorbed in future increases in pay.

Note 6 : Where a senior member of the Service is promoted to a higher post before the
1st day of January, 1996 and is drawing less pay in the revised scale than his junior who
is promoted to the higher post on or after the 1st day of January, 1996, the pay of the
senior member of the Service shall be stepped up to an amount equal to the pay as fixed
for his junior in that higher post and the stepping up shall be done with effect from the
date of promotion of the junior member of the Service subject to the fulfillment of the
following conditions, namely:
(a) both the junior and the senior member of the service shall belong to the same
cadre and the post in which they have been promoted shall be identical in the
same cadre;
(b) the pre-revised and revised scale of pay of the lower and higher posts in which
they are entitled to draw pay shall be identical;
(c) the senior member of the Service at the time of promotion has been drawing
equal or more pay than the junior; and
(d) the anomaly shall be directly as a result of the application of the provisions of
this clause. If even the lower post, the junior officer was drawing more pay in
the pre-revised scale than the senior by virtue of any advance increments
granted to him, provisions of this clause need not be invoked to step up the
pay of the senior member of the Service.
Note 7: The order relating to re-fixation of the pay of the senior member of the Service in
accordance with the above provisions shall be issued under the relevant rules and the
senior member of the Service shall be entitled to the next increment on completion of his
required qualifying service with effect from the date of re-fixation of pay.
Note 8: Subject to the provisions of sub-rule (1) of rule 3, if the pay as fixed in the
officiating post under this rule is lower than the pay fixed in the substantive post, the
former shall be fixed at the stage next above the substantive pay.
Note 9: In the case of a member of the Service who is in receipt of personal pay for
passing Hindi Pragya and such other examinations under the Hindi Teaching Scheme
prior to the 1st day of January, 1996, while the personal pay shall not be taken into
account for the purpose of fixation of initial pay in the revised scale, he shall continue to
draw personal pay after fixation of his pay in the revised scale on and from the 1st day of
January, 1996 or subsequently for the period for which he should have drawn it but for
the fixation of his pay in the revised scale and the quantum of such personal pay shall be
paid the appropriate rate of increment in the revised scale from the date of fixation of pay
for the period for which the member of the Service would have continued to draw it.
Explanation - For the purposes of this rule, "appropriate rate of increment in the revised
scale" means the amount of increment admissible at and immediately beyond the stage at
which the pay of the member of the Service is fixed in the revised scale.

(C) Where a member of the Service continues to draw his pay in the existing scale and
opts for revised scale from a date later than the 1st day of January, 1996, his pay from the
later date in the revised scale shall be fixed under these rules and for this purpose his pay
in the existing scale shall be the same as of existing emoluments as calculated in
accordance with clause (A) or clause (B), as the case may be, subject to the conditions
that the basic pay to be taken into account for calculation of those emoluments shall be
the basic pay on the later date and where the member of the Service is in receipt of
special allowance, his pay shall be fixed after deducting from those emoluments an
amount equal to the special allowance at the revised rates appropriate to the emoluments
so calculated.
5. Fixation of initial pay - (1) The initial pay of a direct recruit shall be fixed at the
minimum of the junior Scale:
Provided that, if a direct recruit holds a lien, or would hold the lien, had his lien not
been suspended on a permanent post, under the rules applicable to him prior to his
appointment to the Service, his initial pay shall be regulated in the following manner,
namely :-
(a) he shall, during the period of probation, draw the pay of the permanent post,
if it is more than the minimum of the Junior Scale and on confirmation in the
Service;
(b) If he was holding a Class I post before appointment to the Service, his pay shall
be fixed at the same stage as the pay in the Class I post if there be such a stage, in
the Junior Scale admissible to a member of the Service, or at the next lower stage,
if there is no such stage in the Junior Scale admissible to a member of the Service
and where the pay so fixed in the Service is less than his pay in the Class I post,
he shall be allowed the difference as personal pay to be absorbed in future
increments; and
(c) if he was holding a post lower than a Class I post, his pay shall be fixed
at the stage next above the pay notionally arrived at by increasing his pay in
respect of the lower post by one increment at the stage at which such pay had
accrued;
(d) he shall however, cease to earn any increments in the Junior Scale, until, having
regard to his length of service, he becomes entitled to a higher pay:
Provided further that he shall draw the pay admissible under rule 9 if that is
more than the pay referred to in the preceding proviso.
(2) The pay of a member of the Service in the Junior Scale shall, on appointment to a
post in the Senior Time Scale, be fixed at the stage next above the pay notionally arrived
at by increasing his pay in lower scale by one increment at the stage at which such pay
accrued (or by an amount equal to the last increment in the lower scale if he was drawing
pay at the maximum of the lower scale) or the minimum of the higher scale, whichever is
higher.

(3) The initial pay of a State Police Service officer, on his appointment to the Service
or on appointment in a cadre post in am officiating capacity in accordance with rule 9 of
the Indian Police Service (Cadre) Rules, 1954, as the case may be, shall be fixed as per
the principles laid down in the Schedule I. Further pay and incremental benefits shall
accrue to him under the other relevant provisions.
(4) The pay of a member of the Service in the Senior Time Scale shall, on
appointment to the Junior Administrative Grade, be fixed at the stage which is equal to
his pay in the Senior Time Scale or if there is no such stage, at the stage next above that
pay, or the minimum of the Junior Administrative Grade, whichever is higher.
(5) The pay of a member of the Service in the Junior Administrative Grade shall,
on appointment in the Selection Grade, be fixed in the same manner as provided in
sub rule (4).
(6) The pay of a member of the Service in the Selection Grade, on appointment to the
1st Super Time Scale or in the 1st Super Time Scale to another Supertime Scale or in the
Supertime Scale to the 1st Above Super Time Scale, or in the 1st Above Supertime Scale
to another Above Supertime Scale, shall be fixed in the same manner as provided in sub-
rule(2).
(7) On promotion from one grade to another in the Service, a member of the Service
shall have an option to get his pay fixed in the higher scale either from the date of his
promotion in the manner provided in sub-rule (2) above or from the date on which he
subsequently earns an increment in the lower scale. In the latter case, pay on the date of
promotion shall first be fixed in the higher scale as per the provisions in sub-rule (4)
above in cases of promotion in the Junior Administrative Grade or Selection Grade and at
the stage above the pay in the lower scale in other cases, with further re-fixation in the
manner provided in sub-rule(2) on the date of accrual of the next increment in the lower
scale. The date of next increment in such a case shall fall on completion of twelve months
qualifying service from the date the pay is re-fixed on the second occasion. The option
shall be exercised within one month of the promotion and shall be final.
6. Regulation of Increments - (1) Subject to any order passed by the State

Government concerned, under rule 7 or rule 8 or rule 9, the increment admissible to a
member of the Service appointed under rule 7 or rule 7A of the Indian Police Service
(Recruitment) Rules, 1954, shall accrue on the expiry of each year of the qualifying
service;
Provided that the increments thus falling due shall accrue on the first day of the
month in which they would have accrued.
(2) Subject to the provisions of clauses (2) and (3) of Schedule I, in the case of a
promoted officer, the increments shall accrue on completion of each year of qualifying
service from the date his pay has been fixed in accordance with the provisions contained
in Schedule I and the same principles shall apply in cases where appointment to the
service is preceded by offciation on a cadre post.
Provided that the increments thus falling due shall accrue on the first day of the
month in which they would have accrued:

Provided further that for the purpose of calculating one year's service for drawing
of increment, broken period of service rendered in a cadre post shall be taken into
account.
(3) The next increment of a member of the Service whose pay has been fixed in the
revised scale in accordance with rule 4 shall be granted on the date he would have drawn
his increment, had he continued in the existing scale:
Provided that where the pay of a member of the Service is stepped up in

accordance with the second proviso of clause (A) and clause (B) of rule 4 and clause (B)
of said rule, the next increment shall be granted on the date of drawing of increment by
the member of the Service with reference to whose pay such stepping up has been
allowed:
Provided further that in other cases, the next increment of a member of the
Service whose pay is fixed on the 1st day of January, 1996 at the same stage as the one
fixed for another member of the Service junior to him in the same cadre and drawing pay
at a lower stage than him in the existing scale, shall be granted on the same date as
admissible to his junior, if the date of increment of the junior happens to be earlier.
Provided also that in case of a member of the Service, who had been drawing
maximum of the existing scale for more than a year as on the 1st day of January, 1996,
the next increment in the revised scale shall be allowed on the 1st day of January, 1996.
(4) All leave except extraordinary leave taken otherwise than on medical certificate
or the State Government concerned is satisfied that the leave have been taken for any
cause beyond the control of the member of the Service or for prosecuting studies which
are in public interest and for which study leave could otherwise be granted under the All
India Services (Study Leave) Regulations, 1960, shall count for increment applicable in
the scale of pay of a post held by him at the time he proceeded on such leave.
(5) The period of deputation out of India shall also be so counted and the counting of
the said period for increments shall be subject to the condition that the member of the
Service would have continued to hold that post but for his proceeding such leave or
deputation out of India.
Provided that where the leave is not counted for increment under this sub-rule and
sub-rule (4), it shall have the effect of postponing the next increment to the extent of the
period involved.
(6) The increments admissible to a member of the Service in a pay scale specified in
sub-rule (1) of rule 3 shall be regulated with reference to the length of his service
including broken period of service rendered in that scale of pay and the previous service,
if any, shall also count for increment, if it is –
(i) service in a cadre post ; or

(ii) service in a permanent or temporary post (including a post in a body
incorporated or not, which is wholly or substantially owned or controlled
by the Government) in the said scale or in a higher scale of pay:
Provided that the service in a post outside the cadre, including service in a post under
the Central Government, shall count for increment on reversion to the cadre, subject to
the following conditions, namely :-
(a) The member of the Service should have been approved by the Government
of the State on the cadre of which he is borne, for appointment to posts in the
said scale ;
(b) All his seniors in the cadre, except those regarded as unfit for such
appointment, were serving in posts carrying pay in the said scale in which the benefit
is to be allowed or in higher posts, and at least one junior was holding a cadre post, or
an ex-cadre post within the permissible State Deputation Reserve or the over-utilized
State Deputation permitted by the Central Government, under the Government of the
State on the cadre of which he is borne, carrying pay in the said scale; and
(c) the service shall count from the date on which his junior is so promoted and the
benefit shall be limited to the period during which he would have held a post under
the Government of the State on the cadre on which he is borne.
(7) A member of the Service, while holding post outside the cadre, including a post
under the Central Government, may be granted proforma promotion to a post in the
scale of pay above the time scale of pay specified in rule 3 by the Government of the
State on the cadre to which he is borne.
(8) In case of a member of the Service being cleared for proforma promotion in the
Super Time Scale and the Above Super Time Scale, the period of service covered by
the proforma promotion shall, on his subsequent reversion to the cadre and
appointment to a post in the said scale, count towards the initial fixation of pay and
increments subject to the following conditions, namely :-
(i) the member of the Service concerned should have been approved by the State
Government for appointment to the said scale during the relevant period;
(ii) all his seniors (excluding those considered unfit) should have started drawing
pay in that scale on or before the date from which the proforma promotion is
granted to him;
(iii) the junior next below the officer (or, if that officer has been passed over for the
reason of inefficiency or unsuitability or because he is on leave or serving outside
the ordinary line or forgoes promotion on his own volition to that grade, the
officer next junior to him not so passed over) should also have started drawing
pay in that scale from that date and his appointment thereto not being fortuitous;
and

(iv) the benefit should be allowed on ‘one for one' basis.
(9) When a member of the Service holds an ex-cadre post in a time scale of pay
identical with the time scale of pay of an ex-cadre post held by him on an earlier
occasion, his initial pay in the latter ex-cadre post shall not be less than the pay which he
drew on the previous occasion and he shall count the period during which he drew that
pay on such last and on any previous occasion for increment in the stage of the scale
equivalent to that pay and the service so rendered shall, on his reversion to the cadre,
count towards initial fixation of pay to the extent and subject to the conditions stipulated
in sub-rule(6)
(10) Where a member of the Service is on leave other than the study leave granted
under the All India Service (Study Leave) Regulations, 1960, on the date on which an
increment becomes due, he shall get the benefit of the same, if otherwise admissible
under the rules, from the date he resumes duty but it does not postpone his normal date of
increment in future.
(11) No member of the service shall be eligible for drawing increment after completion
of 28 years of service unless he completed the phase V of the mandatory Mid Career
Training programme as prescribed by the Central Government.
7. Stagnation increments - A member of the Service drawing pay in the Junior

Scale or Senior Scale or Super Time Scale(s) shall be eligible for one increment
equivalent to the last rate of increment, for every two years of service rendered after
reaching the maximum of that scale, subject to a maximum of three increments.
8. Withholding of increments - The State Government may withhold, for such

time as it may direct, an increment due to any direct recruit appointed to the Indian Police
Service, who fails to pass the departmental examination or examinations within such time
as the State Government may by general or special order, prescribe, but the withholding
of such increments shall have no cumulative effect.
9. Grant of advance increments - Notwithstanding anything contained in rule 13 of

the Indian Police Service (Probation) Rules, 1954, the State Government shall sanction
the second and third increments due to a direct recruit as soon as he passes the prescribed
departmental examination or examinations irrespective of the length of service, after
which he shall be entitled to draw pay at the rate corresponding to his position in the time
scale;
Provided that the third increment under this rule shall be granted retrospectively
from the date of passing the prescribed departmental examination, or the last of the
prescribed departmental examinations, as the case may be, on the successful completion
of the probation and confirmation;
Provided further that a direct recruit who has been exempted from appearing for
the whole or any part of the departmental examination or examinations, as the case may
be for the reason that he had already passed such examination or examinations or part

thereof before he became a member of the Service, shall, for the purpose of this rule, be
deemed to have passed the departmental examination or examinations or part thereof, as
the case may be, from the date of the earliest of such examination or examinations or part
thereof, in which he would have appeared, but for the exemption, after he became a
member of the Service.
10 - Pay of officers holding posts included in schedule II - A member of the Service

appointed to hold a post specified in Schedule II shall, for so long as he holds that post,
be entitled to draw the pay indicated for that post in the said Schedule plus Special
Allowance or Central (Deputation on Tenure) Allowance, wherever admissible;
Provided that such pay shall not at any time be less than the pay admissible under
rules 5 and 6 of these rules.
11 - Pay of members of the Service appointed to posts not included in schedule II -

(1) No member of the Service shall be appointed to a post other than a post specified in
Schedule II, unless the State Government concerned in respect of posts under its control,
or the Central Government in respect of posts under its control, as the case may be, make
a declaration that the said post is equivalent in status and responsibility to a post specified
in the said Schedule.
(2) The pay of a member of the Service on appointment to a post other than a post
specified in Schedule II shall be the same as he would have been entitled to, had he been
appointed to the post to which the said post is declared equivalent.
(3) For the purpose of this rule, post other than a post specified in Schedule II includes a
post under a body (incorporated or not), which is wholly or substantially owned or
controlled by the Government.
(4) Notwithstanding anything contained in this rule, the State Government concerned in
respect of any post under its control, or the Central Government in respect of any post
under its control, may, for sufficient reasons to be recorded in writing, where equation is
not possible, appoint any member of the Service to any such post without making a
declaration that the said post is equivalent in status and responsibility of a post specified
in Schedule II.
(5) A member of the Service on appointment to a post referred to in sub-rule (4), in

respect of which no pay or scale has been prescribed, shall draw such rate of pay as the
State Government, in consultation with the Central Government in the case of a post
under the control of the State Government, or as the Central Government in the case of a
post under the control of the Central Government may, after taking into account the
nature of duties and responsibilities involved in the post, determine.
(6) A member of the Service on appointment to a post referred to in sub-rule (4), in

respect of which any pay or scale of pay has been prescribed, shall draw where the pay
has been prescribed, the prescribed pay and where scale of pay has been prescribed, such
rate of pay not exceeding the maximum of the scale as may be fixed in this behalf by the
State Government or by the Central Government as the case may be ;

Provided that the pay allowed to an officer under this sub-rule and sub-rule(5)
shall not at any time be less than what he would have drawn had he not been appointed to
a post referred to in sub-rule (4).
(7) At no point of time the number of members of the Service appointed to hold
posts, other than cadre posts referred to in sub-rule (1) and sub-rule (4), which carry the
scale of pay of Rs.24050-650-26000 per mensem and which are reckoned against the
State Deputation Reserve, shall except with the prior approval of the Central
Government, exceed the number of cadre posts at that level of pay in a State cadre or in a
joint cadre as the case may be.
12 - Pay of Members of the Service appointed to hold more than one post. - The grant
of additional pay to a member of the Service appointed to hold more than one post
simultaneously shall be regulated in the following manner :-
(a) In the case of a member of the Service serving in connection with the affairs of
the Union, by the rules, regulations and orders applicable to officers of the Central
Services, Group 'A',
(b) In the case of a member of the Service serving in connection with the affairs of a
State, by the rules, regulations and orders applicable to officers of State Police
Services, Class I.
13- Authority to exercise powers under rules 8, 9 and 10 in relation to a joint cadre –
(1) The powers under rules 8 and 9, in the case of a member of the Service borne
on a Joint cadre, shall be exercised by the Joint Cadre Authority.
(2) The powers under rule 11 in relation to the members of Service and in relation
to posts, borne on a Joint Cadre shall be exercised by the Government of the Constituent
State concerned.

SCHEDULE I
(See Sub-rule (3) of rule 5)
Principles of pay fixation in cases falling under sub-rule (3) of rule 5
In this Schedule, the term -
(i) "actual pay" means the pay to which a member of the State Police Service is
entitled by virtue of his substantive position in the cadre of that Service or by
virtue of his having continuously worked in a temporary or officiating
capacity in a higher post for a period of three years or more after following the
prescribed procedure, provided the State Government have not revised the
scales of pay applicable to the State Police Service after the 1st day of
January, 1996. If the pay scales have been revised subsequent to the 1st day of
January, 1996, the dearness allowance, dearness pay, interim or additional
relief sanctioned by the State Government after the 1st day of January, 1996
and merged in the revised pay scales, shall be excluded.
(ii) "assumed pay" means the pay which a member of the State Police Service
would have drawn in a scale of his Service in which he was confirmed or in
which had continuously worked in a temporary or officiating capacity for a
period of three years or more after following the prescribed procedure,
provided the State Government have not revised the scales of pay applicable
to the State Police Service after the first day of January, 1996. If the pay
scales have been revised subsequent to the 1st day of January, 1996, the
dearness allowance, dearness pay, interim or additional relief sanctioned by
the State Government after the 1st day of January, 1996 and merged in the
revised pay scales, shall be excluded.
(1) Notwithstanding anything contained in the first proviso to sub-rule (1) of rule 3,
and the Notes there under, shall be fixed at the stage of the senior scale next above his
actual pay.
Provided that if such stage of pay happens to be common to different components

of the Senior Scale, pay shall be fixed in the lower or the lowest component, as the case
may be of the Senior Scale.
(2) In the case of a promoted officer appointed to the Indian Police Service on
probation, on any enhancement of his actual pay or assumed pay either as a result of a
pay revision or on becoming eligible for an increment or in the event of confirmation in
the higher scale of the State Police Service during the period of probation, unless the
probation is extended within the meaning of sub-rule(3) of rule 3 of the Indian Police
Service (Probation) Rules 1954, he shall be entitled to have his pay recalculated in
accordance with the principles laid down in this Schedule on the basis of his enhanced
pay in the State Police Service as if he was promoted to the Indian Police Service with
effect from the date of such enhancement.

(3) If a promoted officer appointed to the Indian Police Service on probation is
confirmed with effect from a date prior to the date of his promotion to the Indian Police
Service in the higher scale of the State Police Service during the period of probation,
unless the probation is extended within the meaning of sub-rule (3) of rule 3 of the Indian
Police Serve (Probation) Rules 1954, and there is, thus an enhancement of his actual pay
or assumed pay, his pay shall be recalculated in accordance with the principles laid down
in this Schedule on the basis of his enhanced pay in the Indian Police Service with effect
from the date of such enhancement
(4) Where a promoted officer who on the date of his appointment to the Indian Police
Service had held or is holding continuously a post other than a cadre post under the State
Government or on foreign Service as the case may be, and the post is -
(a) in a time scale identical to the time scale of a cadre post; or

(b) equal in status and responsibilities to a cadre post,
and the State Government concerned furnishes a certificate to the Central
Government within three months of his appointment to a post other than a cadre post or
within three months of the date on which the next Junior Select List Officer is appointed
to a cadre post, whichever is later, that he would have so officiated in a cadre post under
rule 9 of the Indian Police Service (Cadre) Rules, 1954, but for his appointment to a post
other than a cadre post as relating to a post under sub-clause (a) for a period not
exceeding one year and, with the approval of the Central Government, for a further
period not exceeding two years, or as relating to a post in this sub clause, for a period not
exceeding three years, his initial pay in the Senior Time Scale fixed in accordance with
clause (1) shall not be at a stage lower than the pay he drew or draws in the said non-
cadre post.
Provided that the number of officers in respect of whom the certificate shall be
current at one time shall not exceed one half of the maximum size of the Select List
permissible under sub-regulation (1) of regulation 5 of the Indian Police Service
(Appointment by Promotion) Regulations, 1955 and follow the order in which the names
of such officers appear in the Select List:
Provided further that such certificate shall be given only if, for every senior
officer in the Select List appointed to a non-cadre post in respect of which the certificate
is given, there is one junior Select List Officer officiating in a senior post under rule 9 of
the Indian Police Service (Cadre) Rules, 1954.
Provided also that the number of officers in respect of whom the certificate is
given, shall not exceed the number of posts by which the number of cadre officers
holding non-cadre posts under the control of the State Government falls short of the
deputation reserve sanctioned under the Schedule to the Indian Police Service (Fixation
of Cadre Strength) Regulations, 1955.
(5) The pay of the promoted officer or an officer appointed by selection, as the
case may be, shall not, in any case, be fixed below the minimum of the Senior Time
Scale.

(6) If cadre officiation of a promoted officer or of an officer appointed by selection,
as the case may be, is followed by appointment in the Service, the pay fixed during his
officiation shall be taken into account while fixing pay at the time of such appointment.
(7) Notwithstanding anything contained in these rules, the pay of a promoted officer
shall not at any time exceed the basic pay which he would have drawn as a direct-recruit
in that date if he had been appointed to the Indian Police Service on the date on which he
was appointed to the State Police Service.
The fixation of pay of the State Police Service officers on appointment to Indian
Police Service or appointed to officiate in cadre post of Indian Police Service shall be in
Proforma A.

Proforma – A
PROFORMA REGARDING FIXATION OF PAY OF STATE POLICE

SERVICE OFFICERS APPOINTED TO OFFICIATE IN INDIAN POLICE
SERVICE CADRE POSTS OR APPOINTED TO INDIAN POLICE SERVICE.
1. Name of the officer :
2. Date of appointment to Indian Police Service/

appointment to officiate in a Cadre Post :
3. Designation of the post held immediately

prior to such appointment in Indian Police Service. :
4 Pay scale and pay drawn in the State Police

Service on the date of appointment to Indian
Police Service or to officiate in a cadre post. :
5. Was the officer substantive or officiating in

the post mentioned in serial number 3 :
6. If officiating for less than three years, what was

the substantive post :
7. Pay and pay scale of the substantive post or of the post in which he was
officiating for a period of three years or more, continuously and after following
the prescribed procedure:
8. Details of all the posts held by the officer before his appointment in the Service,
pay scales and pay drawn in these posts:
9. Were the pay scales referred to in serial number 4 & 7 in force from 1-1-96:
10. If so, what was the Dearness Allowance admissible with reference to
a) Substantive post:
b) Officiating post:
(at the rate of Dearness Allowance in force on 01-01-1996 and not with
reference to the Dearness Allowance rates in force on the date of appointment
to Indian Police Service/appointment to officiate in Indian Police Service)

11. If the answer to serial number 9 is 'NO', when was the pay scale revised for the
first time after 01-01-1996 and what were the pre-revised scale for the post referred to
in serial number 7.
12. What was the quantum of Dearness Allowance/Dearness Pay/Interim relief

sanctioned after 01-01-96 and merged in the scale for the post referred to in serial
number 7.
13. Number of completed years of service in Class I or Group 'A' of State Police
Service.
14. Proposal of the State Government for fixation of pay and basis thereof.
*******


SCHEDULE II
II-A. Posts carrying pay above the Senior Scale in the Indian Police Service under the State
Governments:
STATE DESIGNATION OF POSTS PAY/SCALE OF PAY
PUNJAB Director General and Inspector General of Police Rs. 24050-650-26000

Addl.Director General of Police-Administration, PB, Rs. 22400-525-24500
Chandigarh
Addl.Director General of Police-Security, Punjab, Rs. 22400-525-24500
Chandigarh
Addl.Director General of Police-Intelligence, Punjab, Rs. 22400-525-24500
Chandigarh
Addl.Director General of Police-Training, Punjab, Rs. 22400-525-24500
Chandigarh
Addl.Director General of Police-PAP, Jalandhar Rs. 22400-525-24500
Inspector General of Police-cum-Director, PPA, Rs. 18400-500-22400
Phillaur
Inspector General of Police-Computer, Punjab, Rs. 18400-500-22400
Chandigarh
Inspector General of Police-IRB, Punjab, Rs. 18400-500-22400
Patiala
Inspector General of Police-Zonal-I, Punjab, Patiala Rs. 18400-500-22400
Inspector General of Police-Zonal-II, Punjab, Rs. 18400-500-22400
Jalandhar
Inspector General of Police-GRP, Punjab, Rs. 18400-500-22400
Jalandhar.
Inspector General of Police-Commando, Punjab, Rs. 18400-500-22400
Bahadurgarh, Patiala
Inspector General of Police-PAP, Jalandhar Cantt. Rs. 18400-500-22400
Inspector General of Police-Crime Rs. 18400-500-22400
Inspector General of Police-Headquarter Rs. 18400-500-22400
Inspector General of Police-Border, Amritsar Rs. 18400-500-22400
Inspector General of Police-Intelligence Rs. 18400-500-22400
Inspector General of Police-Provisioning & Rules Rs. 18400-500-22400
Director, Vigilance Bureau Rs. 16400-450-20000
Deputy Inspector General of Police-(PPA) (ADMN), Rs. 16400-450-20000
Jalandhar, Crime (Punjab),Chandigarh, JR Jalandhar,
FR Firozpur, PR Patiala
Deputy Inspector General of Police-Railways, Pb. Rs. 16400-450-20000

Deputy Inspector General of Police-Intelligence Rs. 16400-450-20000
Deputy Inspector General of Police-Training. Rs. 16400-450-20000
Central Police Officer, Chandigarh, Punjab Rs. 16400-450-20000
Director, Police Training College, Phillaur Rs. 16400-450-20000
Deputy Inspector General of Police-Administration, Rs. 16400-450-20000
Chandigarh
Commandant General, Punjab Home Guards & Rs. 16400-450-20000
Director, Civil Defence, Punjab
Deputy Inspector General of Police, Rs. 16400-450-20000
Administration, CDO, Bahadurgarh
Deputy Inspector General of Police-BR, Amritsar Rs. 16400-450-20000
Deputy Inspector General of Police-Counter Rs. 16400-450-20000
Intelligence Punjab, Chandigarh
Deputy Inspector General of Police Rs. 16400-450-20000
Administration, I.R.B., Patiala
Deputy Inspector General of Police-Training, PAP, Rs. 16400-450-20000
Jalandhar
Deputy Inspector General of Police-PAP, Chandigarh Rs. 16400-450-20000
Deputy Inspector General of Police-Security, Punjab, Rs. 16400-450-20000
Chandigarh
Deputy Inspector General of Police, Computerization Rs. 16400-450-20000
and Modernization
II-B Posts carrying pay in the senior scale of the Indian Police Service under the State
Governments including posts carrying Special Allowance in addition to pay: - (1) The
number of posts in the Selection Grade in a State Cadre shall be equal to 20 per cent of
total number of senior posts in the State reduced by the number of posts carrying pay
above the senior time scale in the State subject to a minimum of 15 per cent of the senior
posts in the State.
Explanation (i) The expression “senior posts in the state” shall mean senior posts
under a State Government as specified in item 1 of the Indian Police Service (Fixation of
Cadre Strength) Regulations, 1955.
(ii) The number of Selection Grade posts shall be worked out under this clause on the
basis of the authorized strength and no change need be made consequent on a temporary
addition to a cadre/temporary holding in abeyance of a cadre post.
(2) State Government concerned shall be competent to grant a special allowance for
any of the posts specified in this part of the Schedule either individually or with reference
to a group or class of such posts:

(3) The amount of any special allowance which may be sanctioned by the State
Governments under clause 2 shall be Rs. 400 for posts in the Junior Time Scale Rs. 600/-
for posts in the Senior Time Scale, Rs. 800/- for posts in the Junior Administrative Grade
and Rs. 1000/- for posts in the Selection Grade.
(4) The post in the junior scale of the Service have not been specified in the Schedule
but it shall be within the competence of the State Governments concerned to sanction any
special allowance to be attached to such posts.
PUNJAB
Superintendent of Police-Districts - Jalandhar, Amritsar, Gurdaspur, Patiala, Ludhiana,

Sangrur, Firozpur, Faridkot, Bhatinda, Kapurthala, Ropar, Hoshiapur)
Superintendent of Police-City, Amritsar and Ludhiana
Superintendent of Police-Special Staff, Punjab
Superintendent of Police-Vigilance Bureau, Chandigarh
Superintendent of Police-Railways, Punjab, Patiala
Joint Director, Vigilance, Punjab
Superintendent of Police-Commandant, PAP
Deputy Director, Police Training College, Phillaur
Superintendent of Police-Counter Intelligence
Superintendent of Police-Vigilance Bureau, Patiala
Superintendent of Police-Vigilance Bureau, Firozpur
Superintendent of Police-CID, Amritsar
Commandant, Police Recruits Training, Jahan Khelan
Commandant, 27 BN., PAP, Jalandhar
Commandants, Indian Reserve Battalion
Assistant Inspector General of Police
Assistant Inspector General of Police-Welfare
II-C. Posts carrying pay above the time scale or Central (Deputation on Tenure)
Allowance in addition to pay in the time scale under the Central Government when
held by members of Service:
S. Office or Particulars of Posts Pay/Scale of Pay Central

No. Union (Deputation
Territory as tenure)
Allowance
(1) (2) (3) (4) (5)
1. Intelligence Director Rs. 26000 -
Bureau
Additional Director 22400-525-2450 -

Joint Director 18400-500-22400 -
Deputy Director 16400-450-20000 800
Asstt. Director Senior Scale 1000

/Selection Grade
Central Intelligence Officer Senior Scale 1000

/Selection Grade
Joint Assistant Director Senior Scale 800

Deputy Central Intelligence Junior Scale 400
Officers
2. Central Director 26000 -

Bureau of
Investigation Additional Director 22400-525-24500 -
Joint Director/CBI and Spl. 18400-500-22400 -

IGP, SPE
Deputy Inspector General of 16400-450-20000 800

Police
Asstt. IGP, CBI/Senior most Senior scale or 1000

Supdt. of Police in those local Selection Grade
branches where there is more
than one SP/SP posted at one of
the Central Units having All
India Jurisdiction.
All Supdts. of Police other than Senior Scale or 800

those referred to above. Selection Grade
3. Sardar Director 24050-650-26000 -

Vallabhbhai
Patel Dy. Director 16400-450-20000 800
National
Police Asstt. Director Senior Scale 1000
Academy
4. Border Director General 26000

Security -
Force Inspector General 18400-500-22400
Dy.IG/Dy. Director 16400-450-20000 800
5 Central Director General 26000 -

Reserve
Police Force Inspector General 18400-500-22400 -
Dy. Inspector General of Police 16400-450-20000 800

Dy. Director
Commandant/ Asstt. Director Senior Scale 1000

6. Indo-Tibetan Director General 24050-650-26000 -
Border Police Dy. Inspector General 16400-450-20000 800
7. Central Director General 26000 -

Industrial Inspector General 18400-500-22400 -
Security
Dy. Inspector General 16400-450-20000 800
Force
Asstt. Inspector General/ Senior Scale/ 800

Commandant/Principal, Selection Grade
Training College
8. Bureau of Director General 24050-650-26000 -

Police
Director (Training) 18400-500-22400 -
Research and
Development Director (Research and 18400-500-22400 -
Development)
Asstt. Director Senior Scale/ 1000

Selection Grade
Principal, Central Detective
Training School, Calcutta, Senior Scale/ 1000
Chandigarh and Hyderabad. Selection Grade
Vice Principal, Central

Detective Training School,
Calcutta, Chandigarh and Senior Scale
Hyderabad. 800
9. National Director General 24050-650-26000 -

Security Director -
Guard
10. National Director 18400-500-22400 -
Crime
Record
Bureau Assistant Director Senior Scale 1000
11. Railways DG, RPF 26000 -

IG-cum-Chief Security 18400-500-22400
Officer -
DIG/RPSF and Addl. Director, 16400-450-20000

Security/Chief Security Officer 800
Asstt. IG and Dy. Director/ Selection Grade

Security 800

12. Civil Director/Security 26000 -
Aviation Commissioner of Security
Note 1:- All CDTA in Col. 5 shall be subject to the condition that the pay plus CDTA
shall not exceed the maximum of the scale of pay of the post to which the CDTA is
attached.
Note 2:- The Central (Deputation on Tenure) Allowance specified in this rule shall be
admissible to a member of the service only during the normal tenure of deputation as
prescribed by the Central Government from time to time.
II-D. Posts in the Central Secretariat carrying pay above the time-scale or Central
(Deputation on Tenure) Allowance in addition to the time-scale when held by members
of the service.
Particulars of posts Pay/scale of pay Central (deputation on Tenure)

Allowance
Secretary to the Rs.26000 Nil
Government of India
Additional Rs.26000 Nil
Secretary to the
Government of India
Joint Secretary to Rs. 18400-500-22400 Nil
the Government of
India
Director to the Selection Grade Fifteen percent of the grade pay subject
Government of India to a maximum of Rupees one thousand
per mensem.
Deputy Secretaries (i) Selection Grade Fifteen percent of the grade pay subject
to the Government to a maximum of Rupees one thousand
of India per mensem.
(ii) Junior Fifteen percent of the grade pay subject
Administrative to a maximum of Rupees one thousand
Grade per mensem and subject also to the
condition that pay plus Central
(Deputation on Tenure) Allowance shall
not exceed the maximum of the grade.
Under Secretaries (i) Junior Fifteen percent of the grade pay subject
to the Government Administrative to a maximum of Rupees eight hundred
of India Grade per mensem and subject also to the
(Depuration on Tenure)
Allowance shall not exceed the
maximum of the scale.

Fifteen percent of the grade pay subject
to a maximum of Rupees eight hundred
(ii) Senior time Scale per mensem and subject also to the
(Depuration on Tenure) Allowance shall
not exceed the maximum of the scale.
Note :- The Central (Deputation on Tenure) allowance specified in this rule shall be
admissible to members of the Service only during the normal tenure of deputation as
prescribed by the Central Government from time to time.
F.No. 20011/1/2006-AIS-II
(Chatanya Prasad),
(Director (Services)

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Section Particulars Page No Page No

B R EC ENT INITIATIVES 14 150

C ESTABLISHMENT I BRANCH 151 311

Constable to Inspe ctor Le ve l

D SECR ET SECTIO N II BR ANCH 313 421

E SECR ET SECTIO N I & CO NFIDENTIAL BR ANC H 423 608

F ESTABLISHMENT II BR ANC H 609 646

Appeals, Transfe rs, Deputations of ORS/NGO

G ESTABLISHMENT II BR ANC H 647 683

H SECR ET SECTIO N III BR ANCH 685 749

C le rica l a nd Ministe rial Staff

I SELECTED STANDING ORDERS 751 919

From Pe rsonnel Management Pe rspe ctive

J PUNJAB POLIC E ACT, 2007 921 959

K IPS RULES AND R EGULATIO NS 960 1098

2 Brief Introduction – Punjab Police Department 2 6

3 Police Zones & Ranges 7 8

4 Other Field Units 9 11

1 Recruitment of Constables (District Police) Standing 16 20

2 Recruitment of Constables (Armed Police) 21 25

3 Recruitment of Constables (Female) 26 29

4 Amendments in Standing Order Nos. 1/2010, 2/2010 30 32

5 Recruitment of Constables (Sports Person) in Armed 33 34

6 Revision in procedure of promotion as Head 35 39

7 Re-categorization of posts of Constables and their 40 44

C Head Constable to SI Level

8 Creation of 400 Additional Posts of SIs, 400 Additional 45 50

10 Creation of Additional 200 Posts for Inspectors 62 65

11 Letter No. 3782/Con.-SA-6 dated: 25-05-2010 for 66 70

12 Punjab Police Service (First Amendment) Rules, 2010 71 72

13 Complete Roster of 500 Posts of DSPs including Direct 73 90

Inception of Commissionerates in Amritsar, 91 94

Appointing authorities / Punishing authorities and 95 95

Annual Confidential Reports of officers / officials of 96 96

15 SEPATATION OF INVESTIGATION AND

Standing Order No. 5/2010 97 102

Constituting a 'Corps of Detectives' in 103 106

17 SPECIAL SECURITY GROUP

The Special Security Group Ordinance, 2010 107 113

18 DRAFT POLICY FOR SPORTS PERSONS

Career Management of Punjab Police Sports Persons 116 133

20 CREATION OF NEW RANK OF SENIOR

21 SANCTIONING OF ADDITIONAL POSTS BY

* Presently, these posts are being occupied by DGP Rank Officers

For conceptualizing, designing, development and implementation of this project a

- PPHQ, located in sector 9, Chandigarh is the main hub of the Punjab

a) Enabling functions and

b) Topmost supervisory functions within the Department.

• Administrative Wing : It looks after all issues related to the

• Provisioning Wing: It looks after the budgetary provisions of the

• Intelligence Wing: It is responsible for the State level

• C & T Wing: It is the nodal Wing for making policies/ guidelines,

• Traffic Wing: It is the nodal wing for making policy decisions

• Internal Vigilance Cell: This wing internally investigates/enquires

• NRI and Community Policing Cell: The main responsibility of the

• Punjab Police Control Room (PPCR): The PPCR is the nerve

• Law and Order Wing: The wing is headed by an Officer of ADGP

• Training Wing: It is responsible for framing of rules and

• State Crime Record Bureau (SCRB) works as a nodal agency in

• Punjab State Forensic Science Laboratory (FSL) is located at

• Police Station (P.S.) is the cutting edge of the Department. It is

• Over a few co-terminus P.Ss is the office of Sub-divisional Police

• A District comprises a few co-terminus Sub-divisions. District Police