COMPLETE RELEVANT WORK RELATED DOCUMENTS

1. FILLING OUT OF WORK RELATED DOCUMENTS

To be an efficient worker or employee someday, do not only concentrate to the necessary

documents such as memos, letters, reports & etc., but you have to give attention also to
work related documents like filling out of forms particularly the personal data sheet, excuse
slip or leave form, requisition form and telephone message form.

One way of presenting or getting facts is filling out of forms.  Forms are documents that
maybe one of the sources of information.  “CARE” should be observed to avoid confusion
and misunderstanding.

Personal Data Sheet

Personal Data Sheet is a convenient way of organizing all the information that will be
required to fully complete an application form. Instead of trying to keep track of a number
of documents (record of work history, references, address book, etc). It is helpful to keep
this important information all together on a few stapled pages.

Filling this form is oftentimes taken for granted and the questions are answered in a half
hazard way.  In filling this, the employer is trying to find out your intelligence, ability to
follow instruction and the completeness and legibility of your penmanship.

LEGIBILITY:

1.   Your handwriting must be readable.

2.   Any figure that you write should be clear.

 
 

ACCURACY AND CAREFULNESS:

1.   Recheck all information you have written.

2.   Do not leave any blanks unfilled

3.   If the information asked for, does not apply to you, draw a line through that space or
make it “NOT APPLICABLE” or “DOES NOT APPLY”

4.   Be careful with spelling, misspelled words create a poor impression and also indicate
lack of basic skill in spelling proficiency.

5.   You should be knowledgeable of basic mathematical processes and unit conversions for
items requiring accurate figure and specific units (ex. Weight in kg or lbs, Height in m. or ft.)

6.   Follow directions carefully.  If the directions say print, for example, do so; if they call for
the last name first.  Don’t put your first name first.

7.   Avoid erasures; this will show your carelessness.

8.   Avoid asking for another extra form just because you made a mistake in filling in the
form.  You will only be creating a bad impression. However, if there are errors that are
identified during the submission of forms; admit the mistakes and immediately rectify them.
Remember that the forms are workplace documents that are sources of information.

9.   Do not write any false information.