Box and checklist Techniques - Part 3 (Extended Writing) (Report)

Before you start writing:

1. Decide what facts and information you will need to include. Note (if necessary)
2. Decide on the subject headings – based on the task.
3. Identify the key ideas from the task. (key ideas that are required to include in the report)
4. Think about what your opinion is and how you will use the notes provided.
5. Decide what your recommendations or suggestions will be like.
6. Organise according to the required points.
7. Identify and use some good words/phrases appropriately.
8. Identify and used accurate registers according to the task appropriately.
9. Divide your ideas up under subject headings and plan your report
Plan your review (I C E)
Paragraph 1 – Introduction
1. This is the introduction. Say what you are going to do in your report.
Suggested phrases: The aim/purpose of this report is to present/recommend/review/examine…/This
report aims to…/This is a report on…/This report will present the findings of…/It will also make
suggestions/recommendations for…/It will also suggest/recommend/discuss/analyse…
Write your Paragraph 1 here: 1. Include the main idea
based on the question
2. Include linkers
(and/or/because/ etc) and
cohesive devices
(moreover/furthermore/
however/besides/though etc)

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Paragraph 2: key idea 1 = (Content 1)
1. Discuss the first point or option and evaluate it and/or make suggestions
2. Use formal language to expand on your ideas based on the key ideas stated in the task, supporting
them with examples.
3. Make sure you use a heading for each paragraph.
Suggested phrases:
The first option is/would be…/This may be a good choice…because…/On the other hand, there may
be some disadvantages/
The main reason is…/Another important reason is…/Firstly, …
Write your Paragraph 2 here: Include linkers
(and/or/because/ etc) and
cohesive devices
(moreover/furthermore/
however/besides/though etc)
*don’t repeat the same
cohesive devices.

Paragraph 3: key idea 2 = (Content 2)

1. Discuss the second point or option and evaluate it and/or make suggestions
2. Use formal language to expand on your ideas based on the key ideas stated in the task, supporting
them with examples.
3. Make sure you use a heading for each paragraph.
Suggested phrases:
An alternative possibility would be to…/Alternatively…/However, …/In general, …/This option has
several disadvantages…/However, there maybe some reservations about/problems with…
Secondly, …/Furthermore, …/Moreover, …/In addition, …

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Write your Paragraph 3 here: Include linkers
(and/or/because/ etc) and
cohesive devices
(moreover/furthermore/
however/besides/though etc)
*don’t repeat the same
cohesive devices.

Paragraph 4: key ideas 3 = (Content 3)

1. Discuss the third point or option and evaluate it and/or make suggestions
2. Use formal language to expand on your ideas based on the key ideas stated in the task, supporting
them with examples.
3. Make sure you use a heading for each paragraph.
Suggested phrases:
The other option is/would be…/This may be a good choice…because…/On the other hand, there may
be some disadvantages/
The main reason is…/Another important reason is…
Furthermore,…/Moreover,…/In addition,…
Write your Paragraph 4 here: Include linkers
(and/or/because/ etc) and
cohesive devices
(moreover/furthermore/
however/besides/though etc)
*don’t repeat the same
cohesive devices.

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Paragraph 5 – Ending
Bring the report to an end by summing up.
Give your recommendation or make suggestions about what you think should be done.
Suggested phrases: In my opinion,../As far as I am concerned,…/To sum up, the main
recommendations/suggestions are…/ To sum up,…/In conclusion,…/As can be seen from this report,
…/For these reasons, I feel the best option is…/
Write your Paragraph 5 here: Include linkers
(and/or/because/ etc) and
cohesive devices
(moreover/furthermore/
however/besides/though etc)
*don’t repeat the same
cohesive devices.

When you have finished writing, check that:
a. you have followed your plan.
b. you have included important details.
c. you have used headings.
d. each paragraph starts with a main idea.
e. you have supported your ideas with example.
f. you have used appropriate formal language and
full form of verbs.
g. you used grammatically correct forms.
h. you have checked for spelling and punctuation
mistakes.
i. your writing style is suitable for the reader.
j. you have used appropriate linking words.
k. you have used appropriate cohesive devices.

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