Tailin Abrasives Corporation Doc.

Code: SOP-PC-02
Rev. No.: 3.4
Supplier Selection, Eff. Date: 02-Jul-2012
Evaluation and Approval Page No.: 1 of 2

1. OBJECTIVE
To select and effectively evaluate potential local supplier that satisfies organizations
requirements, quantity, terms, specifications or standards and production capacity.

2. SCOPE
This procedure applies to the company’s selection, evaluation; (only for local purchase/ or
supplier's with terms) and list of forwarder. And the approval of potential local suppliers.
(Taiwan P.O. Not applicable to use supplier selection and evaluation).

3. DEFINITION
3.1 Supplier Profiling and Evaluation Sheet – record used as the initial contact to potential
supplier, reflects the summary of profile and capabilities of the potential supplier.

4. DUTIES AND RESPONSIBILITIES

4.1 PCD Head - responsible in reviewing and initial evaluation of potential
supplier's profile and presenting to the management for final
approval. Feedback and negotiates to suppliers.
4.2 PCD Purchaser - responsible in initial selection, sending sample of required
Material Planner item/s, and collects profiles of the potential supplier.
4.3 Impex Staff - responsible in initial selection, collecting permit, accreditation
and company profile of the potential forwarder.

5. PROCEDURE (Local Supplier)

5.1 Initial Selection
5.1.1 Let the potential supplier fills-up the Supplier Profiling and Evaluation Sheet and
send sample of the item required to potential supplier.
Note: For boxes and labels, ask for layout and/or drawing of the required item.
5.1.2 Request for initial quotation of the item complete with item description,
specification and prices (fro materials) and for forwarder need initial quotation
only.

Reviewed by R. Encina Revised by DCC Approved by E. Jose

Date 02-Jul-2012 Date 02-Jul-2012 Date

 Tailin Abrasives Corporation Doc. Code: SOP-PC-02
Rev. No.: 3.4
Supplier Selection, Eff. Date: 02-Jul-2012
Evaluation and Approval Page No.: 2 of 2

5.1.3 Request for the supplier's company profile that clearly reflects the company's
objectives, goals, production capabilities, company's quality policy, business
permit / permit to operate and/or any certification copy (e.g. ISO).
5.1.4 Attached the accomplished Supplier Profiling and Evaluation Sheet to received
supplier's company profile and the initial item quotation .

5.2 Evaluation
5.2.1 Review the accomplished Supplier Profiling and Evaluation Sheet with attached
company profile and the requested initial quotation of item/items required.
5.2.2 Evaluate potential supplier based from their submitted profile and note comments
and/or recommendations for reference of final approval.
5.2.3 Taiwan Purchase Order (Primary and Secondary Materials); Marketing
Department in Taipei Taiwan will conduct feedback & Supplier Evaluation and
forward to Tailin Subic (for reference).
5.3 Approval
5.3.1 Present and discuss to the Top Management about initially-selected potential
supplier/ forwarder.
5.3.2 After the final approval, feedback status to selected supplier and negotiate terms
and conditions as instructed by management or as necessary.
5.3.3 Request for final quotation revision and obtain contract from the selected new
supplier.

5.4 Post - Selection

5.4.1 Update Masterlist of Approved Supplier.
5.4.2 Include new supplier's documents ( Supplier Profiling and Evaluation Sheet with
attached company profile and revised quotation) to supplier's masterfile for
archive and future reference.

Reviewed by R. Encina Revised by DCC Approved by E. Jose

Date 02-Jul-2012 Date 02-Jul-2012 Date