Republic of the Philippines

DEPARTMENT OF EDUCATION
Region 02
SCHOOLS DIVISION OFFICE OF NUEVA VIZCA YA
Bayombong
website:
Tel Nos.: (078)-392-0381.'078)-392-0351

January 9, 2017
DIVISION MEMORANDUM
No.~ s.2018

To Assistant Schools Division Superintendent

Chief Education Supervisors (CID & SGOD)
Education Program Supervisors
Public Schools District Supervisors/Dies
Secondary/Elementary School Heads
All others Concerned

COMPOSITION OF THE SOO-NUEVA VIZCAYA PROCUREMENT BODY FOR CY 2018

1. This office announces the composition of too Schoois Division Office of Nueva Vi.zcaya Procurement Body for
Calendar Year 2018, as follows:

I. Head of Procuring Entity {HOPE) Flordeliza C. Gec:obe, PhD., CESO VI

OIC Schools Division Superintendent

fl. BIDS AND AWARDS COMMITTEE

1. Eduardo c. Escorpiso Jr. EdD., CESE BAC Chairman OIC-Asst. Schools Division Superintendent
2. Romulo S. Ancheta, PhD BAC Vice-Chair Chief of SGOO
3. EvelnV. Ramos BACMember ChlefofOD
4. Dindo John H. Morreno, PhD BACMember Education Program Supervisor
5. Norie Nimfa A. Aquino BACMember Education Program Supervisor
6. Atty. Julius Ceasar G. Domingo, CPA BACMember Legal OffiCer ll
7. Maritess E. Vidad BACMember Administrative Officer V

Bids and Awards Committee (BAC} Functions:

• Advertise and or post the invitation to bid/request for expression of interest;

• Conduct Pre-procurement and Pre-bid conferences;
• Determine the eligibility of prospective bidders;
• Receive and open bids;
• Conduct the evaluation of bids;
• Undertake post-qualification proceedings;
• Resolve request for reconsideration;
• Recommend award of contract to the HOPE or his duly authorized representative;
• Recommend the imposition of sanctions in accordance with Rule XXII;
• Recommend to the HOPE the use of Alternative Method of Procurement as provided in
the rule XIV.
• Conduct any of the Alternative Methods of Procurement;
'" Conduct periodic assessment of the procurement processes and procedures to
streamline procurement activities pursuant to section 30 of this IRR; and

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 • Perform such other related functions as may be necessary, including the creation of a
Technical Working Group (lWG) from a pool of technical, financial and/or legal experts
of the Division.

Ill. BACSECRETARIAT

1. RogerS. Sebastian, Chairman Education Procram Supervisor

2. Markel S. Franco Vice- Chair Education Program Supervisor
3. Romeo Emmanuel c. Yarcia Member Planning Officer Ill
4. Princes C. Aquitania Member Project Development Officer II
5. Maricar M. Valido Member Administrative Aide VI
6. Jayson C. Balut Member Administrative Aide VI

The SAC Secretariat Functions:

A. SAC Secretariat Chairperson and Vice Chairperson RogerS. Sebastian, PhD

Maricel S. Franco, PhD
• Provide administrative support to the BAC and the lWG.
a Accountable to the SAC and HOPE.
• Keep WFP and PPMP of the BAC.
• Organize and make all necessary arrangement for BAC and the lWG meetings and
conferences.
• Take custody of procurement documents and other records and ensure that all
procurements undertaken by the Procuring Entity are properly documented.
• Assist the BAC during the Pre-procurement conferences, pre-bid conferences, bid
opening and evaluation
• Facilitate the signing of contracts/PO for competitive bidding.
• Update the BAC corner.
• Assist in the managing of the procurement processes.
• Monitor procurement activities and milestones for proper reporting to relevant agencies
when required.
• Consolidate PPMPs from various units of the Procuring entity to make them available for
review as indicated in section 7 of this IRR and prepare the APP, and
• Act as the central channel of communication for the BAC with end-user or implementing
units, PMOs, other units of the line agencv, other government agencies, provider of
goods, infrastructure projects, and consulting services, observers and the general public.

B. Abstract, Resolution, Minutes of Meeting Princes C. Aquitania

• Prepare minutes of meetings, conferences and attendance sheets;

• Systematize and update suppliers' technical eligibility documents and furnish the BAC
Canvassers, etc. with list;
• Prepare abstracts, RTA for Alternative Mode and other Resolutions; and
• Prepare Abstracts, RTA, NOA, PO/ Contracts, NTP for competitive bidding.

C. In-charge of RFQs/PhUGEPS Romeo Emmanuel C. Yarda

• Systematize the preparation and documentation of RFQs and have them signed by the
SAC.
• Advertise and/or post bidding opportunities, including Bidding Documents, and notices
of awards.
• Prepare and manage the sale and distribution of Public Bidding Documents to
interested.

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 • Post on PhiiGEPS notices and awards in leading newspaper the ITB when necessary.
• Prepare notices of Meetings.
• Systematize and monitor canvasing activities.

D. Documents Keeper/Organized for Submission to COA Jayson C. Balut

• Systematize and keep sets ot competitive bidding files for submission to COA, Supply
Office, and BFD. A copy stays with the BAC Secretariat.
• Assists the in-charge of RFQ and the in-charge of abstracts and Resolutions for BAC and
HoPE signing.

E. In-charge of PR Coding and Procurement Maricar M. Valido

• Systematize purchase request and countercheck PPMP code against the APP.
• Process BAC and BAC Secretariat procurement and acquisition of supplies for the BAC.
• Handle physical arrangement of BAC conference.
• Technical Working Group has to assist in the following;

IV. TECHNICAL WORKING GROUP

Orlando D. Vicente Chairman Education Program SUpervisor

Engr. Carol Q. l..agula Vu:e Chairman Engineerm

1 Goods/Services Infrastructure
Pink Euria l Montano Julius c. calangan
IMalou C. Roderos ITeresa B. Iglesia
The Technical Working Group has to assist in the following;

• Review of the Technical Specifications, Scope of Work, and Terms of reference;

• Review of Bidding Documents
• Shortlisting of Consultant
• Eligibility Screening
• Evaluation of Bids'
• Post-Qualification; and
• Resolution of Request for Reconsideration.

V. INSPECTORAtE TEAM

Engr. Carol Q. lagula Chairman Engineer Ill

Orlando D. Vicente Vice Chairman Education Program SUpervisor

I· · Goods/Services Infrastructure
l-~~!:_~_t:~varrete ---- Bermelita E. Guillermo
Julius R. Panganiban Rudy S. Agustin
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c.
Marianne Eugenio Rommel S. de Gracia

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 VI. CANVASSERS

Phoebe R. Acojido, PhD. Chairman Education Program Supervisor

Macrino A. Raymundo Vice-Chair Education Program SUpervisor

)
Goods/Services l infra
Criselda 8. lldefonso Chester Cortez
Allan T. Amalingan Arlene 8. Herrera
Harold C. Mangoma -----1
J

2. Immediate dissemination of this Memorandum is desired.

FLORDEU~~~C08E, PhD... CESO VI

~Officer In-Charge
Office of ttle Schools Division S~erintendent

Inclosure: As stated
Reference: Rule V Section 11 of the 2016 Revised Implementing Rules and Regulations of
RA 9184, otherwise known as the Procurement Act
Allotment: 1-3 (DO 50-97)
To be indicated in the Perpetual Index
Under the following subjects:

BIDS AND AWARDS PROCUREMENT RULES AND REGULATIONS