University of Victoria

Golden Key International Honour Society

Meeting Minutes

Date : Monday, August 30, 2004

Start Time: 7:15 p.m. End Time: 8:30 p.m.
Venue: Business and Economics Building, Room 217
Present: Rachel, Ralph, Alaina, Michelle, Leslie

1. Updates

1.1 Welcome BBQ

• Ralph to obtain UVic Liability Insurance and fax to
Saanich Parks Department (475-5525)
• Alaina to obtain park use permit, buy food for barbecue
and send an e-mail to executive members regarding the
loan of a barbecue or transport for a barbecue
• Rob to e-mail all members informing them of Welcome
BBQ on Tuesday, September 7, 2004 5:00 p.m. in
Cadboro-Gyro Park

1.2 Website
• website layout was voted on by executive members
present
• Rachel is to e-mail Jeff and let him know of the decision

1.3 Letters to Deans and Faculty

• Letters to Deans and Faculty will be signed by Ralph
and Rachel and sent out by the end of this week

1.4 T-shirts/Lanyards
• Rachel and Michelle ordered 12 girls and 70 unisex
Golden Key T-shirts
• T-shirts will be available by Friday, September 3, 2004
• Rachel is to get the invoice for the T-shirts to Ralph
• the idea of Golden Key lanyards was looked into, but
was deemed unfeasible as it would cost a considerable
amount more than was budgeted for

1.5 GK Night at Felicita’s

• GK Night at Felicita’s has been confirmed for Friday,
September 17, 2004

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 • Rachel and Michelle are to discuss possible discounts
with manager

1.6 Workshops
• Rachel is to continue trying to contact Counselling
Services regarding Golden Key workshops
• workshops have been confirmed with Career Services
for dates selected at previous meeting
• no information regarding Dr. Ross yet – deferred to next
meeting
• Anne Couture has agreed to host two workshops on
stretching and relaxation

1.7 Make A Difference Day

• Rachel is to contact SFU again regarding their plans for
Make A Difference Day

1.8 Scholarships
• Jennifer Hargreaves is to provide Golden Key with
requested list of students
• Rachel, Alaina and Rob are to meet Wednesday,
September 1, 2004 to further discuss scholarship
program

2. Honorary Members

• Amalia Schelhorn has accepted offer to become a UVic

Golden Key Honorary Member
• Jan Zwicky
-award-winning poet, musician and philosopher
-interests: history of ideas, metaphilosophy, ancient
Greek philosophy, interdisciplinary work in the
Humanities
-currently teaches philosophy at UVic
• Angelika Arend
-numerous publications; directs a German choir at
UVic
-interests: lyric poetry, early 19th century literature,
literature and music, German-Canadian literature,
Gottfried Benn, Walter Bauer
-currently teaches Germanic and Russian studies at
Uvic
• Alex Campbell

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 - president and co-founder of Thrifty Foods
-received honorary doctorate of laws from Royal
Roads University in 200, has been awarded the Order
of B.C. and is the recipient of numerous community
and industry awards
-member of the Board of Advisors, UVic Faculty of
Business
• Dr. Rae
- Leslie to obtain information for next meeting
• Naz Rayani
- will be used as an alternate Honorary Member if
needed
• Ed Bain
-Alaina is to contact Nola regarding status of Ed Bain
please note: all potential honorary members are to be contacted by
Friday, September 3, 2004; if they accept offer of honorary member,
contact information must be obtained; this information should be sent
to Rachel no later than 7:00 p.m. on Friday, September 3, 2004

3. Campus Awareness

• Sign-up sheets for information tables were sent around;

Rachel is to e-mail sign-up sheets to executive members
following meeting
• Subcommittee for promotion at information tables was
formed; Rachel, Leslie, Alaina and Amanda are to meet
Wednesday, September 1, 2004 at 9:00 a.m. at
CORA150 to create signs/posters for information tables
• Advertising Golden Key events should be accomplished
via:
-website
-Yahoo group (calendar)
-idea suggested of an executive position: “creative
director” – to be discussed at next meeting
• idea suggested of Golden Key Information Night – to be
discussed at next meeting

4. Tutoring Program

• deferred to next meeting

5. Intramural Team

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 • deferred to next meeting

6. Fundraising

6.1 Chocolates
• 2 products are available:
-90g box of Belgian chocolate caramels selling at $3
each, our cost is $1.75 per box
-90g box of Belgian chocolate mints selling at $3
each, our cost is $1.75 per box
• boxes come packed 60 per case; free shipping on order
of 12 cases or more - free personalisation on each box
with Golden Key logo and group’s particulars
• Michelle to look into local options; she is to contact
Purdy’s Chocolates and Roger’s Chocolates (Kate
Phoenix)

6.2 VASA Calendar

• deferred to next meeting

6.3 Corporate Sponsorship

• monetary donations
• donations in kind
-IBM seeking to acquire a closer relationship with
Golden Key International Honour Society; IBM
Information Session October 7, 2004 5:30 p.m.-7:30
p.m.
-possibility of IBM to fund UVic Golden Key lanyards

6.4 Endowment Fund

• Ralph to obtain information regarding endowment fund
as soon as available

7. To Be Advertised

• on website (Jeff)
• on Yahoo Groups site [calendar/GK information folder/e-
mail] (Rob)
• at information tables (subcommittee)
-information tables (location, date, time)
-information night (location, date, time)
-Concept articles (deadline: October 1, 2004)
-scholarships
-essay contest

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 -“GK Night at Felicita’s”
-intramural teams
-T-shirts
-bake sales
-open executive positions
-Cancon
-carwash
-Terry Fox Run
-workshops

8. Next Meeting
• Wednesday, September 8, 2004 7:00 p.m. - location to
be announced
• Canadian Regional Director, Jennifer Hargreaves, will
join us
• Items for next meeting:
• Updates
• Sister Chapters (Sister Chapter Relations
Officer?)
-Rachel to e-mail sister chapters
For Next Meeting:

Ralph: - obtain UVic Liability Insurance and fax to Saanich

Parks
Department (475-5525)
- obtain information regarding endowment fund as
soon as available

Rachel: - e-mail Jeff and let him know which website we

decided to use
- give the invoice for the T-shirts to Ralph
- discuss possibility of Golden Key discounts with
manager of
Felicita’s (Michelle)
- continue trying to contact Counselling Services
regarding Golden
Key workshops
- contact SFU again regarding their plans for Make A
Difference Day
- meet Wednesday, September 1, 2004 to with
Scholarship Program

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 Subcommittee to further discuss scholarship
program
- e-mail information table sign-up sheets to executive
members
- meet Wednesday, September 1, 2004 at 9:00 a.m.
at CORA150 to
create signs/posters for information tables
- e-mail sister chapters
- e-mail Jennifer about the deadline for return of
Golden Key new
members’ acceptance letters

Rob: - e-mail all members informing them of Welcome

BBQ on Tuesday,
September 7, 2004 5:00 p.m. in Cadboro-Gyro
Park
- meet Wednesday, September 1, 2004 to with
Scholarship Program
Subcommittee to further discuss scholarship
program

p
Alaina: - obtain park use permit, buy food for barbecue and
send an e-mail to
executive members regarding the loan of a
barbecue or transport for
a barbecue
- meet Wednesday, September 1, 2004 to with
Scholarship Program
Subcommittee to further discuss scholarship
program
- contact Nola regarding status of Ed Bain as
honorary member
- please note: all potential honorary members are
to be contacted by
Friday, September 3, 2004; if they accept offer of
honorary member,
contact information must be obtained; this
information should be
sent to Rachel no later than 7:00 p.m. on Friday,
September 3, 2004
- meet Wednesday, September 1, 2004 at 9:00 a.m.
at CORA150 to
create signs/posters for information tables

6
 Michelle: - discuss possibility of Golden Key discounts with
manager of
Felicita’s (Rachel)
- please note: all potential honorary members are
to be contacted by
Friday, September 3, 2004; if they accept offer of
honorary member,
contact information must be obtained; this
information should be
sent to Rachel no later than 7:00 p.m. on Friday,
September 3, 2004
- contact Purdy’s Chocolates and Roger’s Chocolates
(Kate Phoenix)
regarding possibility of Golden Key chocolate sale
fundraiser

Amanda: - contact Alex Campbell regarding our interest in

honouring him as a
Golden Key honorary member
- please note: all potential honorary members are
to be contacted by
Friday, September 3, 2004; if they accept offer of
honorary member,
contact information must be obtained; this
information should be
sent to Rachel no later than 7:00 p.m. on Friday,
September 3, 2004
- meet Wednesday, September 1, 2004 at 9:00 a.m.
at CORA150 to
create signs/posters for information tables

Leslie: - obtain more information on Dr. Rae, possible

honorary member,
for next meeting
- please note: all potential honorary members are
to be contacted by
Friday, September 3, 2004; if they accept offer of
honorary member,
contact information must be obtained; this
information should be
sent to Rachel no later than 7:00 p.m. on Friday,
September 3, 2004
- meet Wednesday, September 1, 2004 at 9:00 a.m.
at CORA150 to
create signs/posters for information tables

7
 Nola: - please note: all potential honorary members
are to be contacted by
Friday, September 3, 2004; if they accept offer of
honorary member,
contact information must be obtained; this
information should be
sent to Rachel no later than 7:00 p.m. on Friday,
September 3, 2004