Theatre in the Woods

Monthly Meeting
Members present:
A Laurie Bakkum
P Carolyn Burnett
P John Cook
P Kathy Mitchell (recording)
P Clay Scharein
P Karen Quam
May 13, 2008
P Donna Barnes-Haesemeyer (presiding) P Troy Benham
A Ron Carlson A Megan Conners
A Patti Fox A Shirley Hile
A Sam Nadon-Nichols P Margaret Olsgard
P Carol Seehafer A Roger Sweeney

1. Meeting was called to order at 7:00 pm.

2. Additions to the agenda – Rental fee for SLAC discussion (9.a.). Add Crucible to
Events/Productions (7.d.).

3. Corrections were made to the April minutes – Clarified that (9.b.) was a recognition of all folks
who help out, Jan was an example. Corrected the date of the next meeting (10).

4. Treasurer’s Report – Reviewed the account balances. Bank account balances are down due to
the planned expenses. We paid for the roof , the shop roof, and the computer. There was an Ace
bill for $44, it may be for the replacement knob for the men’s restroom. Roger may know about
the bill. Carolyn made a motion to accept the treasurer’s report; Karen seconded the motion.

5. Committee Reports
a. Finance - We are still in a good financial position. Remember to send the committee
what might be on your wish list. Discussion about possibly purchasing lighting before the
Crucible. Carolyn will contact the lighting guy. Discussed the need for a new lawn
mower since the one we have doesn’t start. Karen made a motion to purchase a new
lawn mower as long as it is less than $400, Carolyn seconded the motion.
b. Building – Cook reported:
i. Roof and shop roof are done and we came in at $2,600, which was what we
expected.
ii. The floating fire extinguisher is now located by the door beside the stove.
iii. We did not have the fire extinguisher training. We discussed having the training
in the fall and that we would need commitments from those attending.
iv. The broken window has been taken out and was replaced with a board.
Discussed that we will need a long term plan to replace all of the windows.
c. Scheduling – Committee met on 4/22 to review potential shows
i. Margaret is looking at an evening of one acts
ii. Laurie and Tam will be doing a musical – I Do, I Do
iii. Committee is still working on confirmations for concerts:
• Roxy Cruz – Sat, 10/4
• Small Potatoes – Sat, 9/6
iv. Discussed possible plays that we could do. Stones in his Pocket. Julie AC was
the director and she may have an interest in coming here. Question was raised
on whether or not we would want to do this. We would be offering the community
the opportunity to attend a play. Carolyn will follow up with Julie.
v. Another idea thrown out was The Dining Room.
d. Fundraising – More donations are still coming in.
e. Entertainment - Picnic will be at the July meeting on 7/8. The PGP has been scheduled
for 9/27/08
f. Marketing – the committee didn’t meet.
i. Donna sent information to Shawn to update the web.
ii. Idea to email the Chamber to promote Happy Days and encourage attendance.
Carol will send Ruth Skeie a message about a Buy One, Get One ticket for
 Chamber members. We will request that reservations by made by Friday noon.
There will also be an interview with Carolyn on Spectrum West about Happy
Days on 5/15.
g. Correspondence - nothing to review

6. Events / Productions (Review and Preview)

a. Concert Update – Swiddlin’ Fling was well attended and Granite City Sound did not
have a large audience.
b. Happy Days – May 16-18, 2008 – encouraged all to come. Only have 4 reservations for
Friday.
c. Youth Show – Auditions are 6/4 and 6/5 at 5:30pm. Rehearsals will be 6/16 to 6/20 and
6/23 to 6/25, Dress rehearsal on 6/26. Performance dates of Fri, 6/27 and Sat,6/28 at
7pm and Sun, 6/29 at 2pm.
d. The Crucible – Auditions are 6/3 and 6/5, with callbacks on 6/7. Performances will be
10/24 – 26, 10/31 and 11/1 - 2
** Reminder to let Shawn know dates of events so that he can update the website.

7. Ongoing Business
a. Long-range plan – tabled.
b. By-Laws – tabled.
c. Curtain Call deadline is 2/15, 5/15, 8/15, 11/15. Articles to be submitted for the chair
plaques, PGP, etc.

8. New Business
a. Rental fee for SLAC discussion – SLAC would like to use the theater in August again for
the Youth Music Program. We discussed $100 per day to cover the cost of running A/C.
Cook proposed $50 or $75 per day for the 5 days. The camp would run Monday through
Friday. Donna suggested $70 per day and $300 for the week. Carolyn made a motion to
accept Donna’s idea of a rental charge for SLAC of $70 per day and $300 for the 5 day
week. Margaret seconded the motion. The motion carried.

9. Next Meeting will be Tuesday, June 10th, 2008 at 7pm.

10. Motion to adjourn by Carol, seconded by Margaret. Motion carried. Adjourned at 7:52 pm.

Respectfully submitted,
Kathy Mitchell