Bacolod City College

Bachelor of Science in Information System

Fortune Towne, Training Center, Bacolod City

CHAPTER 1

INTRODUCTION

Owing to the application of technology, the standard of living has increased. The needs
will meet with greater ease. Technology has brought advancements in agriculture, due to
which food produce has increased. Owing to the developments in engineering and
architecture, building robust civil structures has been possible. Technology has boosted every
industry. Businesses have grown, creating more employment opportunities. Advancements in
technology have led to the evolution of newer and faster modes of transport and
communication.

The application of technology has boosted research in fields ranging from genetics to
extraterrestrial space. The computer and Internet technologies are ubiquitous. They have
changed every sector; be it medicine, tourism, education, entertainment or any other.
Technology has touched every aspect of life, making it easier, better and different.
Technology has changed living. Technology especially computer is needed by in day to day.
Thus, the researchers are eager to study and propose a system needed for the business
transaction of the JNC specialty food ventures Inc.
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Background of the study

JNC Villalon Trading, started to diversify its business in 2004 to include the

marketing of frozen fish-based products procured from Manila and Cebu suppliers for its

food cart and wholesale stores. Motivated by good demand, the owners decided to set up in

February of 2009, and a small factory in Brgy. Tangub, Bacolod City and there from

produced its own seafood-based products marketed through Ping’s eatabols, Food carts and

JNC specialty food venture Inc. factory outlets. Given the growing demand however, they

decided to consolidate its business in 2013 as JNC, specialty food venture Inc. and

established a bigger and modern production facility in Alijis, Bacolod City. As of year, 2016,

the company has 25 wholesale and retail stores all over Negros Occidental and 7 “takal”

outlets in SM Supermarket/Savemore branches in Central Negros.

The stated company is only using a manual system that may cause to duplication of

documents and work redundancy. The business is must depending on their manual listing of

products and inputs of data, which is possible to commit errors. The business can`t view their

proper records of sales or income in a given time of the year.

Supplier delivers supplies to the production and the company receives it every day.

However, a limitation was there in the product they need to do. After the products are being

process, they deliver it in different branches of JNC and Pings’s Eatabols. When the products

already received, they recorded it manually. The salesclerk keeps record the report of daily

sales. Then pass it to the admin to collect it monthly.

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For frozen foods company owners, keeping track of food inventory might be the most

important risk they should know how to do. Knowledge of how to take products inventory is

the first line of defense against waste and employee theft. Fortunately, it guards against theft

and how to keep track of inventory [ CITATION Mar04 \l 3081 ].

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System Project Context

In today’s generation, computerized technology is aiming to enhance individual

lifestyle and most especially in the world of business. Online transaction is now very

common to widen the target market of the company. It becomes more attractive to the clients

considering it can save time and considered hassle free. Advanced system on sales provides a

more reliable recording of sales of the company with a comparison to its actual cost.

In addition, the data needed by the company to decide matters to inventory and can be

easily generated. Moreover, the inventory system promotes effective inventory control which

ensures stocking all. Having advanced systems on sales and inventories make the company

more productive, efficient, and convenient to both the company and its client. The system is

meant to help people show to the customers more relevant items, hoping to increase the sales

and most importantly to increase the profit of the company. With the aid of sales and

inventory systems, this will correct items in the correct quantities.

This system can help the company to avoid overstocking. When an organization

overstocks, money is wasted since procuring, storing, and accounting for unneeded items

require time, space and money which could be used on more assets that are critical. Likewise,

when under stocking occurs the organization will be more likely to only partly meet their

mission to make the management easily process consistency, reliably, and timely in

decisions[ CITATION Lac14 \l 3081 ]

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Scope and Limitation of the study

This study was focused on developing a sales and inventory system for JNC

Specialty Ventures Inc., at Brgy. Alijis, Bacolod City. The researchers focused on the in and

out of packed products of the company. Using computerized system sales and inventory

provide much greater accuracy in stocking and product management. It persuades ease of

interaction between employees and shoppers as transactions and process items from the

business to the consumers.

Objective of the Study

The main objectives of the study will develop a Sales and Inventory System for JNC Food

Ventures Inc.

Specifically, it aimed to meet the following:

1. To design features such as:

1.1 Sales that could track the sales transaction of both JNC branch and Ping’s

Eatabols.

1.2 Inventory of products that monitors the stocks in and stocks out of the

products.

1.3. Report that can provide information such as sales of the day and inventory.
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2. To evaluate the development system in terms of:

2.1 Functionality

2.2 Reliability

2.3 Usability

2.4 Efficiency

2.5 Maintainability

2.6 Portability

2.7 Compatibility

2.8 Security
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Significance of the study

The significance of the study of the JNC Specialty Food Ventures Inc, is that it will

provide easy-to-use and easy-to-access system, transactions will be more reliable and faster

that they do not have to hire another employee to do the job. It gives more accurate and

secured records of sales and list of products.

Company – Businesses who actively manage their inventory

- Upgraded Management System

- Minimize Costs, Maximize sales and profits

Production

– Thus, they only have access to modules and function for their job responsibilities. This

prevents them from having access to stock adjustment or transfer.

- Achieve Efficiency & Productivity in Operations.

Employees - This way you can minimize the loss of sales when, they need to restock the next

big thing for fixed season.

- Employees on branches can easily do their inventory report accurately.

- Faster and reliable sales and inventory reports.

Customers - Customers can easily buy products on-hand as soon as they need them.
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Operational Definitions of Terms

Accuracy - The ability to work or perform without making mistake.

Delivery – The process of transporting supplies to the branches.

Inventory – Is the process of making of recording itemized list of supplies on hand.

Inventory System – Is the system of recording the properties of the production.

Order - A products that someone has requested from a business

Products - Something that sold or used

Production – A large building where product or manufactured goods may be stored before
their export or distribution for sale.

Purchase - To avail something by paying money for it

Reports - An official document that gives information about a subject

Sales – Transaction which monitors wholesale and retail

Security - The state of being protected or safe from harm

Stocks - The supply of goods available for sale in a store

Store - A store that sells foods, goods and various other products

Supplier - A person who supply goods to the consumer

Transaction - The act of process of doing business with another person or company