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SOP for Reduce Testing for Raw Material

Objective
To lay down a procedure for reduce the testing of raw materials.

Scope
This SOP is applicable for Reduce Testing of raw materials procured from approved vender.

Responsibility
It is the responsibility of QC Executive.

Accountability
Manager – Quality Control
Manager - Quality Assurance

Procedure
Reduced Testing shall be done in raw materials in the following cases:
• Non availability of testing facility.
• Sufficient data is available for specific test.
Given below points shall be considered for reduced testing:
• Procurement of materials from approved manufacturer / vendor, if materials receive
from approved vendor or a supplier the original container, original label and original seal
shall be verified, it should be from manufacturer end.
• Sufficient trend data for the specified tests is available.
• Scientific justification shall be implemented for test which is not critical to assess the
product quality considered for Reduce Testing.
• QC chemist shall raise and summarize the details on the Annexure-I and shall handover
to Manager QC for review.
• After reviewed the Annexure-I Manager Quality Control shall submit to Manager QA
for review.
• After approval of Manager QA and Authorization by Manager QA the reduced
testing shall be implemented.

Active Pharmaceutical Ingredient:

• Minimum ten consecutive batches from a qualified vendor shall be tested completely as
per the specifications and for existing materials prepare the trend data for last ten
batches for results.
• During reduced testing, the following tests shall be performed but not limited to and
other values shall be adopted from manufacturer / Vendor COA.
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1. Description
2. At least one identification
3. LOD / Water content
4. Assay
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5. Microbial testing (Wherever applicable)

Excipients:
• Minimum of five consecutive batches from a qualified vendor shall be tested completely
as per the specifications and for existing materials prepare the trend data for last five
batches for results.
• During reduced testing, the critical tests shall be identified as per requirement and other
values will be adopted from manufacturer COA.
1. Description
2. At least one identification
3. LOD / Water content
4. Assay
5. Microbial testing (Wherever applicable)
• Manager QC or designee shall collect the list of last ten approved batches (In case of API)
and five approved batches (in case of Excipients) in the form of spread sheet and attach
the list to the proposal along with copies of Manufacturer COA, Inhouse COA of last ten
consecutive batches (in case of API) and five consecutive batches (in case of Excipients)
and a “Trend of Results” – Annexure-II.
• QC shall follow the reduced testing procedure for consignments received after approval
of the proposal for reduced testing.
• Complete testing shall be done on one batch (for both API and Excipients) in a year
(Starting from calendar year).
• The data of reduced test shall be transcripted in COA from vendor COA.
• If API / Excipients manufacturer changes the process then again the first three batches
supplied by the API / Excipients manufacturer by the following the new process shall be
tested completely as per the specification. Subsequently the reduced testing shall be
performed as described above.
• If any OOS /incident are encountered then complete testing of 5 consecutive batches shall
be performed and the Quality Assurance performs the risk assessment.
• Upon addition of new tests in the specification and / or major revision of standard test
procedure then again the first three batches of API / Excipients shall be testing completely
as per the specification. Subsequently reinitiate the reduce testing.
• Before start the analysis, the analyst shall verify the test parameter performed under
reduce testing as per Annexure-III. (Product list of reduced testing).
• The product list of reduced testing parameters shall be updated on quarterly basis or as
and when required. In case of any new materials added, the same shall be updated
manually in to the list.
• Material receive from other location of same group of company then, only
limited parameters i.e. description, identification and assay shall be performed
and remaining test shall transcript from the manufacturer COA.

Annexure

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Revision History
Nil

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