Organisation and Functions of Personnel

Department of Indian Railways

By
S.Behera
Sr.Professor(HRM)
NAIR, Vadodara
Personnel Department of Indian Railways

Manpower of IR as on 31.03.2020
• Gr. A & B 18.5 (in 000) (1.48%)
• Gr. C 12,35.1 Lakhs (98.52%)
• Total 12,53, 592
• Wage bill of regular employees – Rs.1,54,215 crores
• Average annual wage per regular employee-
Rs. 12,30,641.00
 Departments of Indian Railways

• 2nd largest govt. organization in India as per employee

strength
• 10 Major departments-
Accounts, Civil Engineering, Electrical, Mechanical,
Medical, Personnel, Security, Signal & Telecom,
Store, Traffic
• Miscellaneous departments
• Law, Hindi, Printing and Stationery,
• Library & Information
• Chemist & Metallurgist, Public Relations
• Cash & Pay, IT centre (earlier EDP centre), etc
 Personnel Department in Indian Railways

• Indian Railway Personnel Service (IRPS) was constituted in

1976
• Direct recruitment since 1980 through the Civil Services
Examination of UPSC

• There are two modes of recruitment to IRPS, viz.,

(i) through Civil Services Examination conducted by UPSC

every year;
(ii) through promotion of Group 'B' Personnel Officers
working on Zonal Railways to IRPS.

• Roughly, 50% posts are meant for Direct Recruitment and 50%
posts are filled through promotion from Group 'B' Cadre.
 Personnel Department in Indian Railways

• Training of IRPS probationers

78 weeks training programme

NAIR is the CTI
Major components –
- CSFC at LBSNAA (Mussoorie)
- AFP , AIP, Phase – I & II , Special Modules at NAIR
- 8 weeks Management training at IIM/XLRI
- Parliamentary training
- Ethics training
- Field training
 Personnel Department in Indian Railways

• IRPS is a unique service as it is the only service

amongst the Central Group 'A' Civil Services catering
exclusively to the Human Resources & Personnel
Management discipline in the Central Government.

• Caters to all events from recruitment to retirement

life-cycle of an employee

• IRPS officers are posted to work on divisions,

workshops, zonal headquarters, production units and
the Ministry of Railways (Railway Board).
 Cadre Structure of IRPS
Post Grade Pay Level No. of Posts
DG/HR Apex level 17 01
Additional Member HAG+ 16 02
(Staff & HR)
PCPO/PED HAG 15 18
PCPO/CPO/Sr.Professor SAG 14 65
Sr. DPO/Dy.CPO/ PRM/ SG /JAG 13/12 171
Director/Jt.Director
DPO/SPO Sr. Scale 11 110
APO Jr. Scale 10 111
TOTAL 478
 Functions of Personnel Department
• The functions are broadly categorized as:

( A ) Personnel Management

( B) Industrial Relations

( C ) Legal & Court matters

 Functions of Personnel Department

(A) Personnel Management :

(i) Manpower Planning
(ii) Recruitment

• Gr. A by UPSC – IRAS,IRPS, IRPFS, IRTS ( Civil Services Exam)

- IRSE, IRSSE, IRSEE, IRSME, IRSS ( Engg Services Exam)
- IRHS ( Combined Medical Services Exam)

• Gr. C – by 21 Railway Recruitment Boards (RRB)

• Gr. C ( Level -1 ) – by 16 Railway Recruitment cells (RRC)

• In-house Intake through Sports quota, Scouts and Guides quota, Cultural
quota, Compassionate appointment etc.
 Functions of
Personnel Department
(iii) Training.

• Training Centres for Gazetted officers:-

1. National Academy of Indian Railways, Vadodara. ( NAIR)

2. Indian Railways Institute of Civil Engineering, Pune. (IRICEN)
3. Indian Railways Institute of Signal Engineering and Telecommunication,
Secunderabad. (IRISET)
4. Indian Railways Institute of Mechanical & Electrical Engineering, Jamalpur. (IRIMEE)
5. Indian Railways Institute of Electrical Engineering, Nasik. (IRIEEN)
6. Indian Railways Institute of Transport Management, Lucknow. (IRITM)
7. Jagjivan Ram Railway Protection Force Academy, Lucknow. (JRRPFA)
8. Indian Railways Institute of Finance Management , Secunderabad . (IRIFM)

• Apex level Coordination by Training Directorate of Railway Board

 Functions of
Personnel Department
• Training Centres for non-gazetted employees
• Initial, Refresher, Pre-Promotional and
specialized courses.
• 158 Training Centres.
• Training on soft skills
• Training on Yoga
• Training re-oriented towards business
strategies
 Functions of
Personnel Department
• (iv) Promotions
• (v) Seniority
• (vi) Implementation of Reservation policy
• (vii) Transfer & Posting
• (viii) Payments of Salary &Wages, Allowances
• (ix) Final Settlement (Pension)
• (x) House keeping functions – Preparation and
maintenance of Service Records, Leave accounts
and Personal files, etc.
 Functions of
Personnel Department
(B) Industrial Relations
(i) Maintenance of cordial Industrial Relations.
• Permanent Negotiating Machinery (PNM)
• Joint Consultative Machinery (JCM)
(ii) Workers' participation in Management.
• Participation of Railway employees in Management (PREM)
(iii) All Welfare Activities.
• Wide spectrum of welfare activities in the areas of
education, medical care, housing, sports, recreation
and catering.
• Staff Benefit Fund- important channel for providing
additional facilities.
 Functions of
Personnel Department
• Major welfare schemes are

• Housing- More than 45% staff have been provided railway quarters.
• 253 Staff canteens provide subsidized meals.
• Railway men’s cooperative societies.
• Holiday Homes.
• Recreation clubs, institutes, community Halls.
• Railway Hospitals-128 Hospitals, 586 Health Units. Around 2600 Medical
Officers and 41000 Paramedical Staff.
• Pension adalats and grievance adalats.
• Railway schools-One Degree College and 99 Railway Schools.
87 Kendriya Vidyalayas also function on Railway Land.
• Excellent Sports facilities.
• Mahila Samitis, handicraft Centres, Creches, Hostels.
 Functions of
Personnel Department
( C ) Legal & Court matters :

(i) Legal & Court Cases Work

(ii) Implementation of Labour Laws
(iii) Hours of Employment Regulations (HOER)
 Postings of Personnel Officers
Level Designation Grade
Railway Board Director General (HR) Apex scale
Addl.Member (Staff) & Addl. Member (HR) HAG+
Principal Executive Directors HAG
Executive Directors SAG
Directors SG
Joint Directors JAG
Zonal Railway/ Principal Chief Personnel Officer (PCPO) HAG/SAG
Production unit Chief Personnel Officer (CPO) SAG
Dy. Chief Personnel Officer (Dy.CPO) JAG/SG
Senior Personnel Officer (SPO) Sr.Scale
Asst. Personnel Officer (APO) Jr.Scale
Division Sr. Divisional Personnel Officer (Sr.DPO) JAG/SG
Divisional Personnel Officer (DPO) Sr.Scale
Asst. Personnel Officer (APO) Jr.Scale
NAIR Sr.Professor (HRM) SAG
Professor (Relations Management) JAG/SG
Asst.Professor (Personnel Management) Jr.Scale/Gr.B
Workshop Dy. Chief Personnel Officer (Workshop) JAG/SG
Senior Personnel Officer (Workshop) Sr.Scale
 Postings of Personnel Officers
• IRPS officers can be posted in General Management Ex-Cadre posts
like :
Dy. General Manager (DGM)
Addl. Divisional Railway Manager (ADRM)
Divisional Railway Manager (DRM)
Addl. General Manager ( AGM)
General Manager (GM)
Chairman and Member Secretary in RRB
• IRPS officers are also posted in Railway/Govt PSUs and
other Central/State Govt departments on deputation
THANK YOU