WIZARD EXPO-

MANUAL

RETRIEVED FROM "WIZARD EXOP" TUTORIAL, AUGUST 11, 2020

 Wizard Expo- Tutorial session
Watch the full video here: https://youtu.be/co4WqdJrawI

Registration:

 First, make sure to register each participant in the event registration form.

 Please note that each participant should have its own unique email address, as you can't use the same
email for several participants.

 It is important to check the checkbox indicating your consent to participate in B2B sessions, such as chats
and meetings. (of course, it's not mandatory but this is the CORE of the event…). Please note that you can
always change your selection later on.

 Last section: “Public Profile Information” – the answers to these questions will be a part of your public
profile on the platform. All the answers can be changed later on when you set up your account.

 After you have completed your registration, you should receive a confirmation email. About a week or two
before the event (once the platform is ready), you'll receive another email asking you to set-up your profile
and activate your account.

 Important: You can't log-in into the platform from two devices, using the same user-name.

Top menu:

 About- information about the event itself and the organizers.

 Program (event's agenda): what is the plan? when?

If the session is live - you'll see a red button – "live now", if the session is in the future, you'll have an "add
to calendar" button, where you can insert the relevant sessions into your own calendar and receive
notifications. If the session occurred in the past you will see a “Watch” button, directing you to the VOD
page.

 Speakers - all the information about the speakers attending the event.

 Sponsors - the first exhibition, shows the sponsors of the event (divided to "Platinum" and "Gold",
according to their sponsorship level). To get further information, you can click on the logo.

 Exhibit - all companies participating in the event. Clicking on their logo will take you to their "virtual booth"
with all their relevant information.

 Main stage - watch what is broadcasting at the event (live/pre-recorded).

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  Community – shows a list of all the events’ participants. You can filter the participants and look for specific
people by participant type, interests, company, country, joining time and so forth. You also see who is new
to the list and who's online.

How to set a meeting?

Before you set meetings to your contacts, you should have their consent to use their user name and password.
Please send them an email in advance and ask them if they're interested you'll set the meetings for them. Once you
get a "Yes", we will provide you with their log-in details.

 Once you click on person's profile, you can see all the information and details. Below, you'll see the B2B
section where you can request people to chat or to meet.

 Please note the only option to communicate between participants is via the chat or meeting options on
the platform. The system will not show you one's email or phone number.

 Each meeting will lasts 20 minutes.

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 Once you sent someone an invitation to meet, he will have three options:

- Accept the offered date and time

- Decline the invitation for meeting
- Reschedule - choose a different date and time for the meeting. The system will only show you the time-
slots available to you (meaning, if you already have a meeting with someone else, you won't see that time-
slot as an option for a meeting with another person).

 A request to re-schedule is basically a new meeting request. Once a rescheduling request is sent the original
meeting will be canceled and the new meeting will appear in the system as a pending meeting waiting for
approval.

 For each meeting request you'll get an email with meeting details. One day before the event itself, you'll
get an email with all of your scheduled meetings for the event. Also, an hour before the meeting begins,
you'll get a reminder, and 10 minutes before as well.

 If after three days no response was received, the invitation for setting a meeting will be deleted, and the
requested time-slot will be available for other meetings.

 If the invitation for meeting was accepted, you'll see the "start" button for that meeting appear 30 minutes
before the meeting begins on the “My Meetings” page.

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 Once you have clicked on "start" the meeting will open on the same window

Share
Screen Invite
Send a
people
message

 Please note, meetings are scheduled between two people only. If you wish to invite a third party to a
meeting, you can share with them the meeting link using the "invite people" button once you start the
meeting. The invitees do not have to be registered for the platform.
 In order to see your meetings schedule, click on "community" in the top menu My meetings:

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 - My scheduled meetings - meetings that have been approved between the two parties and will take place
as planned.
- Waiting for approval - meeting requests you sent and didn't get a reply yet / meetings request you got and
didn’t reply yet.
- Timeline - shows you the event agenda + your meetings (in case you want to reschedule the meeting so
you can watch a webinar, etc.)

How to chat?

 Same as a request for meeting, you need to request a chat with each participant. Once you do so, the
person gets an email with notifying him about your request. The person can either accept or decline your
request.
 If after 6 hours no response was received, the system will send a reminder email to the other party about
the chat request.