GUIDELINES FOR APPLICATIONS

For the application of a support the following information are requested:

The more detailed you will answer the easier we can find a support.

1 Title of the project

Please indicate the title of the project consistent of: the measure/ the Salesian
institution/ the place/ the country.

2 Applicant of the project

Name, address, email-address and fax-number of the person responsible of the
project implementation

3 Background
Please describe briefly:

1. The geographic, climatic, economic, social, political and religious situation and
the number of inhabitants on place;
2. The specific problems of the site and the region, of which solution the requested
project will contribute;
3. The Salesians on place: Number of the Salesians and their activities;
4. Are there already other institutions or programmes similar to the requested one?

4 Description of the project

4.1 Programme: pastoral, social, for health
Please describe briefly:

1. Start and duration;

2. Contents, objectives and methodology;
3. Concerning previous programmes: Results, financing and how does the former
participants will be involved in the requested programme;
4. Number and qualification of the stuff to be employed; Who will bear the personal
costs.
4.2 Construction
Please givethe following information:

1. A detailed cost estimate indicating the square meters and the price per square
meter;
2. A blueprint and a layout plan;
3. Construction materials: On principle we would like to focus on constructions with
local materials corresponding to the living conditions of the people on place. In
general this type of construction is cheaper and easier to maintain. Please give
reasons for the choice of non local materials.
 2

4. It should be an objective to integrate the planned construction in the local

context. Through the construction the local population should be encouraged and
sustained to improve their residential situation.
5. What is planned for the furnishing and how will it be financed.
4.3 Purchase of vehicles or machines
Please give the following information:

1. An estimate;
2. The specific use of the vehicle/ the machine;
3. Is there the possibility to purchase the vehicle/the machine locally;
4. Who takes care for the technical maintenance of the vehicle/ machine;
5. Number and use of all vehicles and machines in the SCB-institution ;
6. Concerning vehicles: If the vehicle is suitable for the conditions of the local roads;
if there is a garage on place.

5 Sustainability
Please describe briefly:

1. Number, age and sex of the direct beneficiaries of the project;

2. How will be involved the local population/ the local enterprises in the planning
and implementation of the requested project;
3. Plans of the local partner for funding the running costs of the project after a
possible subsidy;
4. Measures to acquire local funds.

6 Financing plan
Please indicate the costs in Euro and in local currency.

1. Total costs;
2. Local contribution (as minimum 20 %, e.g. through volunteering, to meet the
personnel costs, purchase of land, to provide the infrastructure;
3. Contributions of other national and international organisations;
4. Funds requested from DON BOSCO BONN.

7 Banking details
The reception of the application does not mean that the project will be sponsored
automatically. Nevertheless we need your current banking details:

Name of the account holder,

Name and address of the bank,

Account number,

IBAN, BIC

8 Letter of recommendation
We need a letter of recommendation of the local bishop and of the provincial SDB.
(In the original).If the outlay of the project goes above about 100.000, - €, Don Bosco
Mission requests a copy of the letter of approval of the Rector Major.
 3

DON BOSCO MISSION

Strä ßchensweg 3
53113 Bonn
Tel: 0049 – (0) 228 – 53 965 – 0 info@donboscomission.de
Fax: 0049 – (0) 228 – 53 965 – 65 www.donboscomission.de
 4

Project Application Form

Proposed to DON BOSCO MISSION, Bonn, Germany

Project Location Country

Embu Kenya

Project Title
Improving Access To Clean Water In Don Bosco Girls Secondary School

Project Holder Woodland, Hurlingham, Nairobi

Full address P.o Box 57712, 00200 City Square
Nairobi, Kenya
Name of Project Date of
Responsible Sr. Ireri Lucy Wegoki application 12Th June 2019
Address of Project Sr. Ireri Lucy Weigoki Phone Phone: +254 2027
responsible Email: lwegoki@gmail.com E-mail 10002 or +254 740 065
Cell Phone No: +254723392091 Website 208
Email:
info@kerwata.org
Website:
www.kerwata.org
Project duration 3 Months

Background of the
project The geographic, climatic, economic, social, political and religious
situation and the number of inhabitants on place;

The specific problems of the site and the region, of which solution the
requested project will contribute;
Asbestos waste is defined as Hazardous Waste. The exposure to asbestos fibres presents the
health risk to people. Many studies have described a link between occupational exposure to
various types of asbestos and lung cancer and associated diseases. Asbestos has therefore been
designated as a known human carcinogen and hazardous substance. The carcinogenic activity is
directly linked to the air pathway and ingestion of the fibres when swallowed.

The presence of asbestos within the premises poses a long term environmental and human
health risk to people who operate on the within that site. There are several persons and factories
within coast region who intend to remove the asbestos but does not have land for disposal of the
same. This project therefore intend to provide solution of individual companies that intend to
remove the asbestos and safely dispose them off in a licensed site. This will eliminate the
asbestos in the human environment thus eliminating the risk associated with the asbestos
The Salesians on place: Number of the Salesians and their activities;
The organization to which this proposal refers is registered as Daughters of
Mary Help of Christians (Salesian Sisters) working in East Africa Province
which consist of Kenya, Rwanda and Tanzania. Salesian sisters East Africa was
established in 1984 with the aim of educating and promoting the children and
youth. Their charism is oriented towards working for the poor and most
vulnerable populations. The programs run include; Children homes, literacy
programs, women promotion, health dispensaries, oratory, primary schools,
secondary schools, nursery schools and technical/vocational institutions. In
addition, the organization runs empowerment project for the most
underprivileged in the society through income generating projects such as
 5
microenterprises. The proposed location for this project is one of the
organization’s institutions in Kenya comprising of a secondary school, a
production centre; and a health centre.

Are there already other institutions or programmes similar to the

requested one?
No

Description of the Start and duration;

project January 2022. 1 Year project

Contents, objectives and methodology;

Content
Environmental Hygiene is the science of anticipation, recognition, evaluation and control of
health hazards in the work environment with the objective of protecting the health of workers
and citizens of the community. Its role is first, to ensure a healthy work environment through
continuous surveillance; second, to protect workers from diseases that can be caused by
unhealthy environments; third, to break the vicious cycle of ‘unhealthy environment’ –
occupational disease.
The firm however sought the assistance of an environmental consultant to carry out an
environmental impact assessment of the disposal site of asbestos from various premises
especially within Mombasa, Kilifi, Kwale and any other source of asbestos within the republic
of Kenya.
Objectives
The primary objectives of the project are: i. To safely dispose-off asbestos material, ii. To
ensure that the handling of asbestos containing products or material during the disposal and
clean-up is in accordance with regulatory requirements iii. To minimise occupational exposures
to asbestos fibres and future liabilities iv. To protect employees and the community from
contact with asbestos fibres during the disposal and subsequent clean up exercise
Methodology
The site that had asbestos pile will then be cleaned up. Prior to commencement of the disposal
and clean-up, the asbestos sheets and the contaminated site shall be sprayed with water to
suppress the release of fibres. Stock pilled asbestos waste shall be continuously sprayed with a
mist of water during the disposal and cleaning process so as to effectively reduce and control
the release of the fibres. Damp asbestos will be manually lifted by the use of shovels, forks or
by hand and placed into 200 micro-plastic bags (Double bagged and labelled). The cleaning
process will involve removing the soil overlain by the asbestos roofing wastes. The areas where
any soil has been removed during the cleaning process will be backfilled with clean soil and
covered.

Concerning previous programmes: Results, financing and how does the

former participants will be involved in the requested programme;

Number and qualification of the stuff to be employed; Who will bear the
personal costs.
Construction
Please givethe following information:
6. A detailed cost estimate indicating the square meters and the price
per square meter;
7. A blueprint and a layout plan;
8. Construction materials: On principle we would like to focus on
constructions with local materials corresponding to the living
conditions of the people on place. In general this type of
construction is cheaper and easier to maintain. Please give reasons
for the choice of non local materials.
 6
9. It should be an objective to integrate the planned construction in
the local context. Through the construction the local population
should be encouraged and sustained to improve their residential
situation.
10. What is planned for the furnishing and how will it be
financed.

Project objective the objective of protecting the health of workers and citizens of the community.
and goal

The project’s aims are, specifically, to:  Increase efforts to mitigate the adverse effects of

environmental degradation;  monitor environmental performance of industries,

commercial concerns and the agricultural sector; take strong and pro-active action on

emerging environmental issues facing the nation;  build partnerships with community

Groups, non-governmental organizations, business and industries; and  Facilitate public

awareness and provide educational opportunities for people to learn about conservation

and sustainable human development.

Beneficiaries/ The project will be implemented in Don Bosco community Embu with a
Target Group
population of about 225 students and 25 staff both men, women and children.

Planned measures To Increase efforts to mitigate the adverse effects of environmental degradation, the project
and activities will:
-
To take strong and pro-active action on emerging environmental issues facing the nation, the
project will;
-
To build partnerships with community Groups, non-governmental organizations, business, the
project will:
-
To Facilitate public awareness and provide educational opportunities for people to learn about
conservation and sustainable human development, the project will:
-

Sustainability Number, age and sex of the direct beneficiaries of the project;

How will be involved the local population/ the local enterprises in the
planning and implementation of the requested project;
Asbestos waste must be disposed of at approved NEMA sites. It must not be sold or re-used.

During the EIA process, members of the affected community were approached for their views
on the proposed project. To achieve this, a meeting was held on 1st November 2018 so as to
inform the surrounding community of the proposed project. The meeting was also meant to
enlighten them on asbestos roofing sheets and its dangers and measures the government through
 7
has put in place to ensure safe handling and disposal of the hazardous material. Those in
attendance welcomed the project but requested that extra caution be taken during its
implementation. Some of the issues raised and comments made by those present include:-
The site to be well fenced and security provided to restrict access as people may invade the land
and dig out the buried asbestos. b) The pit must be well concreted . c) The materials to be well
wrapped and lowered into the pits carefully so as to avoid breakages and damaging of wrapping
material d) Locals to be first priority in consideration for employment e) The area
administration to be well involved through out the entire exercise.
Plans of the local partner for funding the running costs of the project
after a possible subsidy;

Measures to acquire local funds.

This project is part of a larger project, the secondary and technical school which
was created in 1986 as part of social transformation program. The running costs
of the school are being covered by the school fees the parents pay every year.
These funds are managed by the management committee. The school is
therefore there to last. Once the installation of the water purification system and
reroofing is done, it will be managed by the management committee. Its running
costs – repair, maintenance, electricity, etc. – will be covered from the school
fees.
Monitoring and Thorough monitoring and evaluation will be done through interviews and well-
Evaluation
structured observations to make sure there is adequate levels of retention. The

development office and the management committee will be responsible for

monitoring and evaluation of the project on a periodical basis. The team will see

to the following;

1. Administering and managing the project

2. Engaging the necessary contractors, resource personnel, facilitators and

staff

3. Coordinating the monitoring and evaluation with regard to the projects

progress

4. Reporting on the project

There will be regular monitoring of the progress against indicators by the

projects officer. While the progress of the project will against timelines will

be tracked in every two weeks, the assessment of the general projects

efficiency will be carried out on a monthly basis. This will be determined

by:

1. Health reports copies form the dispensary. At the beginning, the

 8
records will establish the frequency with which he students and staff

are becoming ill due to consumption of unclean water with water

borne bacteria. During the projects implementation, these records

will act as monitoring tools to gauge if there has any reduction in the

illnesses from the beneficiaries after the consumption of the purified

water and attended the workshops on WASH.

2. Structured observations will similarly be utilized to determine if

good hygiene practice are executed.

3. Structured interviews will also be utilized to collect information on

the effectiveness of the water purification and the workshop training.

In order to sustain the activities on environmental conservation, A committee of

local residents will be formed to spearhead the environmental conservation

since the students will not be in the community all the time especially when the

schools open. This committee will constitute of the community sub-areas,

assistant chiefs, the chief and members of the community from every village.

These are the local residents who live in the targeted communities. As a result,

once they get to understand the importance of environmental conservation e.g.

proper waste disposal, and other environmental conservation measures, they

will be in a position to spearhead these activities even when the students are not

there. A very close relationship will therefore need to be established between

the environmental club and the local leaders outlined above.

 Activity Schedule

January 2020 – June 2020

Activities/Sub-activity Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Immediate outcome 1: Availability of clean and safe drinking water and promotion of good hygiene practices through workshops on water
consumption, storage and treatment. This will be complemented by clean up drives, tree planting, and campaigns on environmental
conservation by the Eco-Green club that will lead into positive changes in behavior and attitude among the beneficiaries

Output 1.1 Provision of clean and safe drinking water to the students, teachers, sisters and on-teaching staff

Provide the 300 beneficiaries with knowledege on safe water consumption,

Output 1.2 Conduct workshops for the beneficiaries on the essence

of practicing proper WASH techniques and the associated
consequencies.
Output 1.3 Facilitate workshops on the essence of proper WASH
practices for the beneficiaries in the institution
Output 1.4 Campaigns to the local community on environmental
conservation through proper waste disposal and tree planting.
Output 1.5 Istallation of a water purification machine
Immediate outcome 2: Increased access to clean and safe drinking water for consumption, cooking and domestic hygiene (at least 80l litres of
safe drinking water per day per person acccording to the quotation from the Campany Davis & Shirtliff)
Output 2.1 Water purification machine installed and functional
Output 2.2 Asbestos roof removed and replaced with collugated
iron sheets and rain water harvested in the next rainy season
Output 2.3 Beneficiaries trained on proper WASH hygiene
Output 2.4 300 Benficiaries trained on proper WASH hygiene, safe
water sage, treaent and cleanliness.
Output 2.3 Increased access to 14 liters pf clean and safe drinking
water per person per day.

Outcome 3: Increased awareness on environmental conservation by the immediate community

Output 3.1 Campaigns to the local community and their attitudes
changed with regard to environmental conservation through
proper waste disposal and tree planting.
2.3.1 Monitor and report on proper usage and maitenance of the
water purification system and any associated problems.
Monitoring of the projects activities
Project evaluation
Final Report
 Budget in local currency

Budget
Exchange-rate: 1€ = Ksh 109

Year 1
Currency Ksh Euro
Human Resources
1 Program Oversight officer 138,040 1,266.40
Sub-total 138,040 1,266.40

Equipment and Materials

Water purification machine 803,416 7,370.80
Water pump 30,136 276.50
Other requirements 10,150 93,10
Sub-total 843,702 7,740.40

Labour, Transport And Accommodation

Plumbing from the raw water tank to the plant 5,470 50.20
room
Drainage system 3,620 33.20
Sub-total 9,090 83.40

Training Workshops
Snacks for 300 people 15,135 138.90
Salary for a trainer 15,280 140.20
Sub-total 30,415 279.04

Embu Gilrs Community Asbestos Removal

Removal and Disposal 1398100 12826.61
Roof Cover in IT4 gauge 28 Installations 3727000 34192.66
Contingency 5% 256255 2350.96
Sub-total 5381355 49370.23

Eco-Green Club Empowerment

Road safety: Reflective vest and no parking 40950 375.69
warning @1950×21. The reflective vests are
used for visibility especially when students are
doing cleaning in towns or alongside the roads
for public safety. The no parking warning is to
communicate to the drivers especially when the
students are doing cleaning in towns.
Respiratory protection: 3m TM Aura TM 5250 48.17
Particulate Respiratory 92aat @250×2. This is
particularly to protect the students against
inhaling of harmful substances while doing
cleaning e.g. dust, chemicals act.
Medical rescue equipment: Stelios Parma Medi 6065 55.64
shoulder bag @6065×1. To store the essential
medical gear safely and secure while carrying
out cleaning outside as well as during
community campaigns.
Hearing protection: 3m TM PELTOR tm 105 65100 597.25
Earmuffs H10A, Over-the-head @3100×2. To
protect the students against dust and noise while
carrying out cleaning drives in the nearby towns.
Head protection: Cansafe sunshield @2500×21. 52500 481.65
This blocks sun and most UV rays, will facilitate
perspiration evaporation while the students are
on their cleaning drives and campaigns outside.
Hand protection: Uvex Phynomic @1500×21. 31500 288.10
While doing the cleaning, hands come into
contact with materials and objects that could be
harmful or unhygienic. It is therefore to put on
gloves to offer protection against any possible
harm.
Foot protection: SHOSHOLORA safety 52500 481.65
Gumboot-Neptune-South Africa @2500×21. The
gumboot is to protect the students against any
foot injuries while doing cleaning. For instance,
protection against sharp objects, dangerous
substances among others.
Cleaning Equipment: 30cm Hygiene Broom 7980 73.21
@380×21 for cleaning
Eye protection: Honey Well LG100A 8400 77.06
GOOGLES @400×21Mainly to offer protection
to the eye against external bodies while on
cleaning drives in the nearby towns.
Body protection: Prime capital red coverall 52500 481.65
@2500×21To cover or replace students’ uniform
and protect them from harmful elements during
cleaning drives.
Local Community Campaigns on Environmental 71000 651.38
Conservation 3 Community Campaigns
Publicity Tools: 1 Banner, 100 Posters, 250 45500 417.43
Fliers, and 28 T-Shirts.
Sub-total 439245 4600.12

Total direct program costs 6841847 71596.19

Other Costs
Administration @6% of total program cost 410510.08 3766.15
Monitoring and evaluation @5% of total 342092.35 3138.46
program cost
Miscellaneous @1% 68418.47 627.69
Reserve for exchange-rate fluctuation @1% 68418.47 627.69
Sub-total 889439.40 79078.20

Total Amount Requested 7657386 79078.20

 Bank details

Name of account DMHC DO - AFE

holder
Name and EQUITY BANK (KENYA) LIMITED
address of Bank Karen Supreme Center
P.O Box 75104

Account Number 1630270177252

IBAN, BIC, EQBLKENA

SWIFT