RISK SELF-ASSESSM

As of 23 Novemb

Name of Cooperative: 4th Dimension Multi Purpose Cooperative

Risk

What are the risks the business

is facing or will encounter in the
future

Business/Service
ORGANIZATION AND Inefficiency of some Account
MANAGEMENT Supervisors in handling the
assigned client and members

Insufficient trainings and

seminars of committee
members and officers required
by the CDA and Dole
No strict imposition of penalty on
Account Supervisors who
committed fraud, dishonesty,
abuse of confidence

BUSINESS OPERATIONS Clients concerns on manpower

requirements, immediate
deployment, availability of
relievers
BUSINESS OPERATIONS Clients concerns on manpower
requirements, immediate
deployment, availability of
relievers

Other concerns of clients not

immediately acted upon by the
Account Supervisors

Concerns of members not

immediately acted upon by the
Account Supervisors

insufficient
training/orientations conducted
by the Coop before
deployment. Dole requirement
that trainings should be
conducted by the employer.

ACCOUNTING Loss of accounting records

(dated 3 years ago) due to lack
of efficient records
management
ACCOUNTING

No system in the handling of

cash payrolls

Prepared by : ________________________________
Department/Unit: ________________________________
Date : _________________________________
 RISK SELF-ASSESSMENT MATRIX
As of 23 November 2020

urpose Cooperative

Risk Driver Existing Controls

What causes the risks to happen

(Please consider Policies, Systems, Procedures,

People & Information)
What are the existing policies,
Information) systems & procedures of the
coop/association to reduce the
risk

Proper implementation of the code of discipline Code of Discipline

is oftenly disregarded

Head Office staff particularly commitee NONE

members need to attend seminars and trainings
as required by Dole and CDA. Attendance to this
trainings and seminars were ask by DOLE and
CDA during inspections
Proper implementation of the code of discipline Code of Discipline
is oftenly disregarded

improper monitoring and reporting of request monitoring report of

for manpower of various clients deployment and recruitment
improper monitoring and reporting of request monitoring report of
for manpower of various clients deployment and recruitment

Delayed report/communications by the Account Monthly meetings of Account

Supervisors to the head office regarding Supervisors
concerns of clients.

Concealment by the Account Supervisors of Monthly meetings of Account

some concerns of members. Supervisors

Some newly hired applicants were immediately Logbook of orientation and

deployed without orientation. Some trainings endorsements issued before
were facilitated by the client. deployment

Lack of cabinets wherein to keep this records. The Chairman approves the
Prone to theft. construction of cabinets where
the records will be kept.
Receipt of Salaries by members are delayed. Cash from the Cash payrol is
deposited directly to the
personal account of the
Collection Officer

(Signature Over Printed Name) (Signature Over Printed Name)

Date: _______________________________ Date: _______________________________
 Areas for Improvement

What changes do you propose to

Risk Treatment improve the existing controls in
(Accept, Avoid, order to solve the specific risk
Reduce, Transfer, driver
Exploit)

Avoid Risk Enhance and impose strict

implementation of the code of
discipline for the head office
staff and Account Supervisors
Rotations of Account
Supervisors every 6 months
Conduct Quarterly
Performance Audit of Account
Supervisors Strictly monitor the
account supervisors

Avoid Risk Send the committees and other

staffs and officers to
seminar/trainings to increase
their knowledge and skills and
updates on Dole and cda
regulations. Properly monitor
Avoid Risk Define/provide specific policies
on dishonesty and fraud when
committed by the Account
Supervisor and provide
penalties thereof. Account
Supervisors who committed
fraud, abuse of confidence or
dishonesty in the performance
reduce risk of their duties should be
pursued and ensure that they
Enhance the current system to
are penalize.
be followed by the recruitment
team in terms of interviews,
selection of applicants,
endorsement of qualified
applicants.
reduce risk

Enhance the current system to

be followed by the recruitment
team in terms of interviews,
selection of applicants,
endorsement of qualified
applicants.
Avoid Risk Devise a uniform report to be
presented during the meeting
on collections, recruitment,
billing submissions and provide
for their status. Concerns of
clients must be reported to the
GM or to the officer
immediately.

Avoid Risk

Devise a uniform report to be

presented during the meeting
that will properly address and
monitor govt benefits, sss/pag
ibig loans, maternity and
sickness, issuance of atms,
profile reqts, salaries Effectively
monitor the concerns and take
actions.
Avoid Risk

Strict Implementation of the

policy that orientation will be
automatically conducted by the
HR or the Coor of the day upon
signing of the employment
contract of all newly hired
member. Training will be
conducted by the 4D member
assigned and Account
Supervisor will attend training
seminar conducted by the
clients.

Reduce Risk
Conduct regular checking of
records. Additional Cabinets
will be constructed and
installed
 Avoid Risk The Coop shall acquire secured
cash vault to safekeep the cash
holdings not claimed by the
members. The cash should not
be deposited directly to the
personal account of the
collection Officer and should
not let the Collection Officer to
hold cash.

(Signature Over Printed Name)

_______________________________
 RISK MANAGEMENT PLAN
Business/Service :

Risk :
Risk Driver :
Areas for Improvement :

Activities Time Table

ENT PLAN

RSA
Requirements Person Responsible Output