An Introduction To Safety Committee Training Requirements

This material is for training use only
Safety Committee
Training
An Introduction To
Safety Committee Training Requirements
OR-OSHA 800
0205-01
Presented by
The Public Education Section
Oregon Occupational
Safety and Health Division (OR-OSHA)
OR-OSHA Safety Committee Training
1
Introduction
Welcome!
Not many years ago, Oregon employers were saddled with the 6th highest workers compensation
costs of all 50 states. Approximately 45,000 Oregon workers a were being seriously injured,
or made ill on the job every year.
In the late 1980s and early 1990s, management, labor, and government came together through the
legislative process to reform the workers’ compensation system and to make safety and health, on
the job, a top priority. One of the key elements, in this effort to prevent on-the-job injuries and illnesses,
was the passing of a law that required employers to have a workplace safety committee. Although
everyone acknowledges that a safety committee process is never perfect, imagine the benefit of
having workers and management in a large number of Oregon workplaces coming together on a
regular basis to identify and solve everyday safety and health problems.
Purpose
The purpose of this workshop is to give safety committee members insight into their duties and
responsibilities and to introduce them to the safety committee’s purpose and operation. The materials
covered in this workshop will address the training requirements that apply to safety committee members in
all workplaces.
This Workshop Covers;

437-001-0765
(7) Safety and Health Training and Instruction
(a) The following items shall be discussed with all safety committee members:
(A) Safety committee purpose and operation;
(B) OAR 437-001-0760 through OAR 437-001-0765 and their
application; and
(C) Methods of conducting safety committee meetings
(b) Committee members shall have ready access to applicable Oregon
Occupational Safety and Health Codes which apply to the particular
establishment and verbal instruction regarding their use;
( c) All safety committee members shall receive training based upon the type of
business activity At a minimum, members shall receive training regarding;
(A) Hazard identification in the workplace; and
(B) Principles regarding effective accident and incident investigation.
Please Note: This material or any other material used to inform employers of compliance requirements of
Oregon OSHA standards through simplification of the regulations should not be considered a substitute for
any provisions of the Oregon Safe Employment Act or for any standards issued by Oregon OSHA.
2
Safety Committee Training Workshop Agenda
Topic Page(s)
Introduction / Workshop Agenda / How To Use This Workbook . . . . . . . . . . . . . . . . . . . . . . . 1-5
Safety Committee Purpose. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Safety Committee Operation / Duties / Functions
Formation and Membership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Agendas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Written Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Employee Involvement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Hazard Analysis and Control . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . 18
Break
Hazard Analysis and Control (continued)
Safety and Health Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Accountability Evaluation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Accident Investigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Break
Safety Meeting Management
Do’s and Dont’s of a Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Safety Committee Problem Solving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Effective Recommendation Writing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Break
Rules For All Workplaces
Employer Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Employee Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Rules from 0760 Continued . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Now It’s Up To You
Code Review (Using the OR-OSHA CD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Safety Committee Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Set Goals and Take Action . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Reference Materials . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Question and Answer / Evaluations
3
Safety Committees Training Workshop

How To Use This Workbook
This workbook has been designed so that the student has both workshop pages (left side - odd
numbered pages) and discussion points / notes pages (right side - even numbered pages). The
following describes what you could find on each left and right side page.
Left Side Right Side
* A specific code/rule to be covered * Discussion “Points” for future reference
* Additional text of code/rule

* An exercise for the students. A discussion
of the exercise will follow as part of the
* An area for student notes
workshop.
* Examples of Forms
* A referral to reference materials
This material is for training use only Thi s m aterial is for trai ning use onl y
OAR 437-001-0765
(7) Safety and Health Training and Instruction Discussion
(a) The following items shall be discussed with all safety committee members: Page 2
(A) Safety committee purpose Point * Workers and management may not always see eye to eye when it comes to s afety. A worker that
finds themselves at risk of injury or illness expects management to address the concern immediately. The
Purpose 437-001-0765 (1) expectation is that management has a moral and ethical obligation to protect the worker and therefor
The purpose of a safety committee is to bring workers and management together in a non-adversarial, should do so because it is the right thing to do regardless of the cost. If management does not respond in a
cooperative effort to promote safety and health in each workplace. A safety committee assists the reasonable amount of time (which is very subjective and varies from person to person) then the employee
employer and makes recommendations for change. may feel compelled to take the legal approach (by getting OR-OSHA involved)
Point * Management (including supervisors) live in an economic based world; year, month, day, hour
minute. They learn quickly that their success will be largely bas ed on their ability to meet budgetary
What can a safety committee do to accomplish its purpose(s)? guidelines. They learn that they must respond to those things that interfere with their goals and objectives.
Employees expect them to do this in all areas of the operation because this is were “job security” comes
from. But not so when it comes to safety.
1. ________________________________________________________________________
Point * If an at risk worker believes that the moral, ethical and legal rational justifies the expenditure of
2. ________________________________________________________________________ time and resources and management lives in an economy driven workplace then something has to give.
Either the workers have to learn how to speak the language of management or the managers have to make
3. ________________________________________________________________________ the connection between safety and efficiency and productivity. A third option is available:
4. ________________________________________________________________________ Purpose 437-001-0765 (1)
5. ________________________________________________________________________ The purpose of a safety committee is to bring workers and management together in a non-adversarial,
cooperative effort to promote safety and health in each workplace. A safety committee assists the
employer and makes recommendations for change.
What authority does the safety committee?
________________________________________________________________________
Notes
What role does the safety committee play?
________________________________________________________________________
Oregon OS HA ’s S afet y and t he Sm all Business E mployer

Oregon OSHA’s Safety and the Small Business Employer
4
Safety Committee
“ Purpose”
Purpose 437-001-0765 (1)

The purpose of a safety committee is to bring workers and management together in a non-
adversarial, cooperative effort to promote safety and health in each workplace. A safety
committee assists the employer and makes recommendations for change.
List some things that a Safety Committee should do to meet it’s

purpose?
1. ________________________________________________________________________
2. ________________________________________________________________________
3. ________________________________________________________________________
4. ________________________________________________________________________
5. ________________________________________________________________________
What authority does the safety committee need?
_________________________________________________________________________
_________________________________________________________________________
What role does the safety committee play?

_________________________________________________________________________
_________________________________________________________________________
5
Discussion
Point * Workers and management may not always see eye to eye when it comes to safety. A worker
that finds themselves at risk of injury or illness expects management to address the concern
immediately. The expectation is that management has a moral and ethical obligation to protect the
worker and therefore should do so because it is the right thing to do regardless of the cost. If
management does not respond in a reasonable amount of time (which is very subjective and varies from
person to person) then the employee may feel compelled to take the legal approach (by getting OR-
OSHA involved)
Point * Management (including supervisors) live in an economic based world; year, month, day, hour,
minute. They learn that their success can be largely based on their ability to meet budgetary guidelines.
They learn that they must respond to those things that interfere with their goals and objectives.
Employees expect them to do this in all areas of the operation because their “job security” depends on
it. But not so when it comes to safety.
Point * If an at risk worker believes that the moral, ethical and legal rational justifies the expenditure
of time and resources and management lives in an economy driven workplace then something has to
give. Either the workers have to learn how to speak the language of management or the managers have
to make the connection between safety and efficiency and productivity. A third option is available:
437-001-0765 (1) Purpose

The purpose of a safety committee is to bring workers and management together in a non-adversarial,
employer and makes recommendations for change.
Notes
6
Safety Committee
“ Operation / Duties / Functions”
Formation and Membership
(5)
(a) The safety committees required by OAR 437-001-0765 (2) shall:
(A) * Be composed of an equal number of employer and employee representatives.

* Employee representatives shall be volunteers or shall be elected by their peers
unless there is a provision in their collective bargaining agreement that addresses the
selection of employee representatives. * When
agreed upon by workers and management, the number of employees on the committee
may be greater than the number of employer representatives. * Seasonal workers
shall not be counted for the purpose of determining the number of members who will
serve on the committee.
How many employees are their at your place of work, not counting
seasonal workers?
Number of employees: ___________
Mark the box next to the rule that applies to your committee, based
on the number you wrote in the space above.
Mark One (B) Consist of:

(i) No fewer than two members for each employer with twenty or less
employees, or
(ii) No fewer than four members for each employer with more than twenty
employees.
(C) Have a chairperson elected by the committee members.
How did your safety committee’s “Chairperson” become the “Chairperson”?
7
Discussion
437-001-0765 (2) General
(a) Every public or private employer of 11 or more employees shall establish and administer a safety
committee.
(b) Every public or private employer of 10 or fewer employees shall establish and administer a safety
committee if the employer:
(A) Has a Lost Workday Case Incidence Rate (LWDCIR) in the top 10 percent of all rates for the
employers in the same industry; or
(B) The employer is not an agricultural employer and the workers’ compensation premium
classification assigned to the greatest portion of the payroll for the employer has a premium rate in
the top 25 percent of premium rates for all classes as approved by the Director pursuant to
ORS 737.320
Point * If your company has 10 or fewer employees and you are not sure about your LWDCIR or you are
not sure if your company is in the top 25 percent of premium rates for all classes, refer to the OR-OSHA
CD - Other Information - Do I Need A Safety Committee? - for assistance.
( c) In making the determination of employment levels under sections (a) and (b) of this rule, the employer
shall count all permanent, contract, temporary, and/or seasonal workers under the employer’s direction
and control, and shall base the number on peak employment.
(d) Temporary services employers and labor contractors shall establish safety committees based upon the
total number of workers over which the employer or contractor exercises direction and control
(e) Employers who hire only seasonal workers shall meet the intent of these rules by holding crew safety
meetings prior to the commencement of work at each job site. Such meetings shall promote discussions of
safety and health issues. All workers shall be informed of their rights to report workplace hazards, and
shall be encouraged to make such reports during the meeting.
(f) Employers in the logging industry may meet the intent of these rules by complying with OAR 437,
Division 6, Forest Activities.
Notes
8
Safety Committee
Agendas
437-001-0765 (6) (A) (a)
The committee shall develop a written agenda for conducting safety committee meetings. The
agenda shall prescribe the order in which committee business will be addressed during the
meeting.
What is the purpose of an agenda?
________________________________________________________________________
________________________________________________________________________
What should the agenda include?
1. ________________________________________________________________________
2. ________________________________________________________________________
3. ________________________________________________________________________
4. ________________________________________________________________________
5. ________________________________________________________________________
When should the agenda be sent out to the safety committee members?
________________________________________________________________________
________________________________________________________________________
9
Discussion
Point * The chairperson should direct group discussion while adhering to the agenda. If the agenda
can be given to all members in advance (three days, at least), members will arrive at the meeting better
prepared. The agenda will also remind members of their responsibilities if, for example, their reports
are part of the agenda.
Point * A standard agenda form can be developed by the safety committee to fit its own needs. The
agenda should be attached to meeting minutes for distribution or posting. For a blank copy of an
agenda form, go to Appendix “F” in the back of this workbook.
Point * The agenda should be typed on company letterhead or printed by hand. Limit it to one page
and include the following: Date of meeting, Location, Starting and ending times (2-3 p.m., for
example), Topics to be discussed, Special guests or speakers.
Notes Sample Agenda

SAFETY COMMITTEE MEETING AGENDA
XYZ Safety Committee

Date: October 10, 2001
To: Each member, alternates, bulletin board
Time: 10-11 a.m.
Place: Executive Conference Room
Agenda items Person Responsible
1. Old Business
a. Review September’s recommendation Joe Chair
b. Follow up on last quarterly inspection I. N. Spector
2. New Business
a. Annual safety and health policy review Harry Hardhat
b. Elect new members (2) Joe Chair
3. Monthly training (20 minutes) Tessie Trainer
Note: Please bring your notes on September’s workplace inspection.
10
Safety Committee
Meetings
437-001-0765 (6) (a) (B)
The safety committee shall hold regular meetings at least once a month except months when
quarterly workplace safety inspections are made. This does not exclude other months from safety
committee meetings if more frequent safety inspections are conducted.
What happens when meetings that are scheduled get canceled or

members are not allowed to attend?
1. ________________________________________________________________________
2. ________________________________________________________________________
3. ________________________________________________________________________
4. ________________________________________________________________________
5. ________________________________________________________________________
How can these problems be addressed?
________________________________________________________________________
________________________________________________________________________
Can a written “Safety Committee Policy” help and if so how?
________________________________________________________________________
________________________________________________________________________
11
Discussion
437-001-0765 (6) (a) (C)
Quarterly safety committee meetings may be substituted for monthly meetings where the committee’s
sole area of responsibility involves low hazard work environments such as offices.
437-001-0765 (6) (a) (D)

Small farms of five or fewer full time employees may substitute quarterly meetings for monthly meetings
during the farms’ off season. The off season shall mean that period of time when only routine farm
upkeep is being done.
437-001-0765 (4)
Innovation. Upon application, the division may approve safety committees which are innovative or
differ in form or function, when such committees meet the intent of these rules.
Point * To find out about the “Innovative safety committee program” for small businesses, go to
Appendix “A”, page 67.
Point * Does your company do logging? Find out about safety meetings in logging by going to
Appendix “B”, page 79.
Point * If your company is involved in agriculture, you may want to go to the back of the book to
Appendix “C”, page 81.
Notes
12
Safety Committee
Written Records
437-001-0765 (6) (b) (A)
Minutes shall be made of each meeting which the employer shall review and maintain for three
years for inspection by the Division. Copies of minutes shall be posted or made available for all
employees and shall be sent to each committee member.
437-001-0765 (6) (b) (B)

All reports, evaluations, and recommendations of the safety committee shall be made a part of the
minutes of the safety committee meeting.
What kinds of recommendations might a safety committee make?
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
437-001-0765 (6) (b) (C)

A reasonable time limit shall be established for the employer to respond in writing to all safety
committee recommendations.
How would you define “reasonable time limit?
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
13
Discussion
Point * Reasonable time limits are to be set by the safety committee. There may be different time
limits depending on the hazard or issue
Example: A hazard that could cause a permanent disability may require a time limit of very short
duration while on the other hand a hazard that needs some study or research to identify and approve
the needed correction may take longer.
Notes
14
Safety Committee
Employee Involvement
437-001-0765 (6) (c)
The committee shall establish a system to allow the members to obtain safety-related suggestions,
reports of hazards, or other information directly from all persons involved in the operations of the
workplace. The information obtained shall be reviewed at the next safety committee meeting, and
shall be recorded in the minutes for review and necessary action by the employer.
List a few ways that members could meet this objective.
1. ________________________________________________________________________
2. ________________________________________________________________________
3. ________________________________________________________________________
4. ________________________________________________________________________
5. ________________________________________________________________________
Which ways would work best in your workplace?
__________________________________________________________________________
__________________________________________________________________________
15
Discussion
Point * Each employee, regardless of his or her position within the company, is expected to cooperate in
all aspects of the company’s safety and health program, including the following:
1. Accidents must be reported immediately to the supervisor
2. Required personal protective equipment must be worn by all employees
3. Hazardous conditions or other safety and health concerns must be reported to your supervisor
immediately
4. Employees participate in safety committee activities and support safety committee membership
Point * If employees are reluctant to tell the safety committee about their concerns, the committee will
need to discuss the possible reasons for this lack of participation. Many times the reason will stem from
past negative experiences. If an employee has informed the committee members or management about a
hazard and a recommendation or suggestion for a possible improvement, and there was no response, then
the employee may have become discouraged. The more times this happens, and the more people involved
in this experience, the bigger the problem.
Point * In the example given above, the root of the problem lies with the lack of “trust”. The perception
of employees may be that management doesn’t care about their employees, or that they are only concerned
with profits. If this is the case, the solution will be complex and reversal of these perceptions may take a
long time.
Point * A place to start is with the committee itself. Have a discussion about the safety committees
purpose. Understand it and have a plan in mind that will address this problem. Talk to employees about
your observations. Ask for their input. When they do give suggestions, recognize them for their help and
keep them in the information loop.
Notes
16
Safety Committee
Hazard Assessment and Control
437-001-0765 (6) (d) (A)
The safety committee shall assist the employer in evaluating the employer’s accident and illness
prevention program, and shall make written recommendations to improve the program where
applicable. Additionally, the safety committee shall:
(i) Establish procedures for workplace inspections by the safety committee inspection team
to locate and identify safety and health hazards:
(ii) Conduct workplace inspections at least quarterly; and
(iii) Recommend to the employer how to eliminate hazards and unsafe work practices in the
workplace.
How many work areas or departments are there in your company?
Number: ___________________________
Your committee should make a list of each area and/or department.
1. ______________________________________________________________________
2. ______________________________________________________________________
3. ______________________________________________________________________
4. ______________________________________________________________________
5. ______________________________________________________________________
6. ______________________________________________________________________
7. ______________________________________________________________________
8. ______________________________________________________________________
Each area listed must be inspected each quarter!
17
Discussion
Point * The entire work-site must be inspected each quarter. The inspection may be a quarterly walk-
through by the entire safety committee, divided up and covered by different members of the team, or
delegated to others within the organization and accomplished throughout the quarter.
437-001-0765 (6) (d) (B)

The inspection team shall include employer and employee representatives and shall document in
writing the location and identity of the hazards and make recommendations to the employer regarding
correction of the hazard.
437-001-0765 (6) (d) (C)

Quarterly inspections of satellite locations shall be conducted by the committee team or by a person
designated at the location.
437-001-0765 (6) (d) (D)

Mobile work sites or locations and activities which do not lend themselves to a quarterly schedule shall
be inspected by a designated person as often as Oregon occupational safety and health rules require
and/or the committee determines is necessary.
437-001-0765 (6) (d) (E)

The person designated to carry out inspection activities at the locations identified in sections (C) and
(D) of this rule shall be selected by the employer and shall receive training in hazard identification in
the workplace.
Notes
18
Safety Committee
Hazard Assessment and Control
What is a “Hazard”? Complete the sentence below
An u __ __ __ __ __ c __ __ __ __ __ __ __ __ or
p __ __ __ __ __ __ __ that could cause an I __ __ __ __ __
or I __ __ __ __ __ __ to an e __ __ __ __ __ __ __ and
is p __ __ __ __ __ __ __ __ __ __ .
System Weaknesses
Vision Culture
Objectives Strategies
Programs Plans
Accountability
Unsafe Practices Supervision Training
Horseplay - -
Unsafe Practices
Horseplay - -
- - Shortcuts - - Shortcuts
Unsafe Conditions Unsafe Conditions

Tools - - - -
- - - -Materials
Environment - -
Tools - - - - - - - -Machinery
Equipment - -
Unsafe Conditions
Tools - - - -
- - - -Materials - - - -Materials
Environment - -
- - - -Machinery
Environment - - Equipment - -
- - - -Machinery
Equipment - -
19
Discussion
Point * Hazards are all around us. It would be impossible to eliminate all hazards. Hazards do not
become a concern unless employee enters the danger zone. The danger zone is an area around a hazard
in which an employee becomes exposed to the hazard and is at risk of an injury.
Example: There is a three foot wide hole in the floor and there is a 10 foot drop to the next level. The
guardrails are being installed. If there are no employees near the hole then there is no risk of falling
through it and therefore there are no employees in the danger zone. When the employees approach the
hole to install the guardrails there is a point at which they become at risk. When they cross this point
they have entered the danger zone. The closer to the hole, the higher the risk.
Point * Incidents are close calls or near misses. The only thing that stands between a near miss and an
accident is luck. And luck can’t be counted on. Incidents should be investigated right along with
accidents. This will also help the committee identify trends.
Point * A hazard is an unsafe condition or practice that could cause an injury or illness to an
employee and is preventable.
Point * Conditions are those things in the physical environment that could cause injury or illness.
They include faulty equipment, dangerous materials, improperly maintained tools, poorly designed
machinery, and environments that could cause physical harm to name a few.
Point * Practices are work habits, activities, and/or processes or procedures that in and of themselves
put an employee at risk of injury or illness. Left unchecked, these practices can turn an otherwise safe
workplace into one in which accidents occur.
Point * System weaknesses are also called root causes. Employers and/or employees that do not take
safety seriously contribute to these weaknesses. Unsafe conditions or practices, controlled by the
workers and usually labeled surface causes, only account for a small percentage of the overall safety
concern. Unsafe conditions or practices that are the result of weaknesses in the system are often times
wide spread and carry with them a negative impact on the workplace.
Point * Conditions account for 3% of all workplace accidents. Behaviors account for 95% and
uncontrollable acts account for 2% of all workplace accidents. What do these statistics tell us? Most
accidents are caused by unsafe behaviors. Management has control to some degree over 98% of the
accidents that occur in the workplace. It is a myth to say that lack of “common sense” is a cause of
accidents. There are too many variables for this to be true. Culture, age, experience, geographic
region, education, and motivation are just a few of these variables. There is no “common sense” when
it comes to safety. Just clearly stated expectations and follow up with appropriate consequences. This
will lead to safe behavior.
20
Safety Committee
Hazard Analysis and Control
Types Of Hazards
1. Acceleration. When we speed up or slow down too quickly.
2. Vibration/Noise. Produce adverse physiological and psychological effects.
3. Toxics. Toxic to skin and internal organs
4. Radiation. Non-ionizing - burns. Ionizing - destroys tissue.
5. Ergonomics. Lifting, lowering, pushing, pulling, twisting.
6. Pressure. Increased pressure in hydraulic and pneumatic systems
7. Mechanical. Pinch points, sharp points and edges, weight, rotating parts, stability, ejected parts and
materials, impact.
8. Heat/Temperature. Extremes in either can cause trauma, illness.
9. Flammability/Fire. In order for combustion to take place, the fuel and oxidizer must be present in
gaseous form.
10. Explosives. Explosions result in large amounts of gas, heat noise, light and over-pressure.
11. Electrical Contact. Inadequate insulation, broken electrical lines or equipment, lightning strike, static
discharge, and so on.
12. Chemical Reactions. Chemical reactions can be violent, can cause explosions, dispersion of
materials and emission of heat.
13. Biologicals. Primarily airborne and bloodborne viruses.
Control Methods
1. Engineering Controls: Eliminate the hazard by redesigning/replacing/repairing equipment, tools,
workstations, buildings. Examples: repair of a leak in the roof that causes a slippery floor when
it rains - building a guard that covers sprocket that workers are exposed to.
2. Management Controls: Reduce/eliminate the exposure to a hazard by changing the process/
procedure/practice. Example: changing procedures so that workers rotate jobs to reduce the
exposure when doing repetitive tasks.
3. Personal Protective Equipment: Does not eliminate the hazard or exposure. Equipment designed
to present a barrier between worker and hazard. Examples: gloves - boots - eye protection
21
Discussion
Point * Hazards come in many shapes and sizes. The list to the left helps to group these hazards based
on the characteristics of the hazard. The following are examples of each hazard type.
1. Acceleration. A forklift going down a ramp. A door that is swinging open with force.
2. Vibration/Noise. Chain saws, hand sanders, jack hammer. . .
3. Toxics. Solvents like paint thinner, parts cleaners, gasoline, insecticides . . .
4. Radiation. Microwaves, sun light, x-ray
5. Ergonomics. Repetitive motion, data entry, assembly line work, picking fruit, carrying objects . . .
6. Pressure. Gas filled pipes, hydraulic systems in heavy equipment, steam systems . . .
7. Mechanical. Exposed sprokets, gears, shafts, belts, pulleys, joints, shears . . .
8. Heat/Temperature. Closed rooms/compartments, freezers, near cookers, outdoors during extremes
. 9. Flammability/Fire. Chemical reactivity, flammable liquids and powders or dust . . .
10. Explosives. Gasoline, dynamite, compressed gasses . . .
11. Electrical Contact. Light circuits, direct current, high voltage, damaged wires . . .
12. Chemical Reactions. Alkalies and acids . . .
13. Biologicals. Diseases, contaminants, viruses . . .
Point * Engineering Controls: Engineering controls consist of substitution, isolation, ventilation, and
equipment modification. These controls focus on the source of the hazard, unlike other types of controls
that generally focus on the employee exposed to the hazard. Example: Design or redesign the facility,
equipment, or process to remove the hazard - Enclose the hazard to prevent exposure - Establish barriers
or local ventilation to reduce exposure.)
Point * Management Controls: Any procedure which significantly limits daily exposure by control or
manipulation of the work schedule or manner in which work is performed is considered a means of
management control. Management controls may result in a reduction of exposure through such methods
as changing work habits, improving sanitation and hygiene practices, or making other changes in the way
the employee performs the job. The use of personal protective equipment is not considered a means of
management control. (Examples: Improved housekeeping - a change in procedure or process - a re-
routing of employees around a hazard - using safety training to influence and change behavior.)
Point * Personal Protective Equipment (PPE): When exposure to hazards cannot be engineered
completely out of normal operations or maintenance work, and when safe work practices and
administrative controls cannot provide sufficient additional protection from exposure, PPE may be
required. Examples: face shields - steel-toed shoes - safety glasses - hard hats - knee guards - leather
aprons - mesh gloves - life jackets - respirators - ear muffs - safety goggles - harness.)
22
Safety Committee
Safety and Health Planning
437-001-0765 (6) (e)
The safety committee shall establish procedures for the review of all safety and health inspection
reports made by the committee. Based on the results of the review, the committee shall make
recommendations for improvement of the employer’s accident and illness prevention program.
What other reports, logs, and documents should be reviewed?
1. ________________________________________________________________________
2. ________________________________________________________________________
3. ________________________________________________________________________
4. ________________________________________________________________________
5. ________________________________________________________________________
Make a list of programs that could fall under accident and illness
prevention?
___________________________________ _________________________________
___________________________________ _________________________________
___________________________________ _________________________________
___________________________________ _________________________________
23
Discussion
Point * Each quarterly inspection conducted by the safety committee should be reviewed as soon as
possible so that detail of the findings is not lost over time. The rule allows the committee to skip the
meeting during the month of the quarterly inspection. However, the benefits of scheduling a meeting
within a few days of the inspection can prove can prove to be cost effective.
Point * Other reports, logs, and documents to be review could include: accident investigations, 300
logs, incident reports, near miss reports, first aid logs, maintenance records, training records . . .
Point * Recommendations that are called for in this part of the rule should address weaknesses in
existing accident and illness prevention programs. Recommendations for programs that are needed but
not in place would also fall in this category.
Point * Accident and illness prevention programs could include the following: Hazard Identification
and Control, Hazard Communication, Job Hazard Analysis, Safety Committee Operations, Incident
Reporting, Lockout / Tagout, Back Safety Awareness, Job Rotation . . .
Notes
24
Safety Committee
Accountability Evaluation
437-001-0765 (6) (f)
The safety committee shall evaluate the employer’s accountability system and make
recommendations to implement supervisor and employee accountability for safety and health
What is an accountability system?
________________________________________________________________________
________________________________________________________________________
Who is responsible for what?
Employer
(Owner, Managers, Supervisors)
___________________________________
___________________________________
___________________________________
___________________________________
Employees
(Everybody)
___________________________________
___________________________________
___________________________________
__________________________________
25
Discussion
Point * The following six essential elements must be in place for there to be an effective “Accountability
System”:
1. Established formal standards of behavior and performance
* Programs, policies, plans, processes, procedures, practices
2. Resources provided to meet those standards
* Physical = tools, equipment, materials, workstations, facilities
* Psychosocial = education, training, scheduling, culture
3. An effective system of measurement
* Behaviors are observed and quantified
* Behaviors are detected and corrected before an injury
* Informal and formal observation procedures are used
4. Application of effective consequences
* Soon - certain - significant - sincere
* Must change behavior in the desired direction
5. Appropriate application of discipline
* Discipline is based on fact not feeling
* Consistent throughout the organization: top to bottom and laterally
* Applied only after it’s determined management has met obligations to employee
* Appropriate to the severity of the infraction and impact on the organization
6. Evaluation of the accountability system.
* Examine the first five elements
* Analysis/evaluation headed up by safety committee, safety coordinator
* Improvements headed up by line management
Point * The importance of consequences can not be overstated. Without consequences there is no
accountability. The following are three types of consequences:
1. Positive - Increases required and voluntary behavior - Examples: Pay check, individual and
group recognition.
2. Negative - Increases required behavior only - Examples: Verbal reprimand, written reprimand,
time off without pay, loss of job.
3. None - Withdrawal of positive and negative reinforcement - Examples: No verbal, nonverbal or
written response regardless of the actions of the employee.
Notes
26
Safety Committee
Accident Investigation
437-001-0765 (6) (g)
The safety committee shall establish procedures for investigating all safety-related incidents
including injury accidents, illnesses and deaths. This rule shall not be construed to require the
committee to conduct the investigations.
What’s the difference between an incident and an accident?
________________________________________________________________________
________________________________________________________________________
Why would we want to take time investigating both incidents and

accidents?
________________________________________________________________________
________________________________________________________________________
What two key conditions must exist before an accident can occur?
H_______________________ and E ________________________
27
Discussion
Point * The main purpose for an accident investigation is to prevent a repeat. It is not to place blame.
Point * If someone deliberately sets out to produce loss or injury, that is called a crime, not an
accident. Yet many accident investigations get confused with criminal investigations. Whenever the
investigative procedures are used to place blame, an adversarial relationship is inevitable. The
investigator wants to find out what actually happened while those involved are trying to be sure they
are not going to be punished for their actions. The result is an inadequate investigation. (Kingsley
Hendrick, Ludwig Benner, Investigating Accidents with STEP, p 42. Marcel Dekker, Inc. 1987.)
Point * Tracking and investigating incidents gives the employer another opportunity to intervene and
take corrective action before and accident occurs.
Notes
28
Safety Committee
The basic steps for conducting an accident investigation.
Step 1 - Secure the accident scene
Why is it important to secure the scene?
_____________________________________________________________
_____________________________________________________________
List some ways to secure the accident scene
_____________________________________________________________
_____________________________________________________________
Step 2 - Collect facts about what happened
What methods can be used to collect facts about an accident?
_____________________________________________________________
_____________________________________________________________
____________________________________________________________
What documents might need to be reviewed?
_____________________________________________________________
_____________________________________________________________
29
Discussion
Point * The primary goal in step one is to insure that the accident scene remains the same as it was at the
time of the accident. Making sure that the investigators have an opportunity to document the scene, before
it changes, is critical to the quality of the investigation.
Point * The methods used to secure the scene vary from case to case. In some cases the scene will have to
be secured to prevent others from entering for their own protection. In other cases the scene may have to be
entered by medical personnel to aid an injured person. Once the injured person is taken care of, someone
should note any changes in the scene that took place, and this information should be given to the
investigator.
Point * Step two is to collect facts about what happened. The investigator should use various tools and
techniques to collect pertinent information about the accident to determine the:
* Direct cause of the injury;
* Hazardous conditions and unsafe employee/management behaviors (surfaces causes) that

produced the accident;
* System weaknesses (root causes) that produced the surface causes for the accident.
Notes
30
Safety Committee
Step 3 - Develop the sequence of events
Step 4 - Determine the causes
Accident Strains
Weed Burns
Cuts
Surface Causes
The hazardous condition(s) or unsafe

behavior(s) that caused the injury or
illness. Usually exists or occurs close to
the time of the event and involves the
victim, and/or others.
Fails to enforce
Lack of vision No mission statement
Root Causes
No discipline procedures Inadequate labeling
No orientation process Weaknesses in the safety systems that

could include poorly planned prevention
programs, lack of accountability at all
No accountability policy No inspection policy levels of the organization, poor supervision
or inadequate training and/or follow-up.
31
Discussion
Point * In this step, the investigator organizes the information gathered in step two so that the
information helps determine the events prior to, during, and after the accident. The objective is to
create a timeline that will help in the analysis of the facts.
Point * There are several techniques that can be used to organize the information. One popular
methods is to write down each fact on a “post-it” and then move the “post-its” around on a board to
form a sequence of events. A second method might be to categorize the facts on three pieces of paper
labeled “Events prior to accident”, “Events during accident”, and “Events after accident” for example.
After all the events have been listed, they can be organized in a sequence or timeline.
Point * Step four is the analysis phase of the investigation.
“The occurrence of an injury invariably results from a completed sequence of factors, the last one of
these being the accident itself. The accident in turn is invariably caused or permitted directly by the
unsafe act of a person and/or a mechanical or physical hazard.” (W.H. Heinrich, Industrial Accident
Prevention, 1931)
Behind every accident there are many contributing factors, causes, and subcauses. These factors
combine in a random fashion causing accidents. We must find the fundamental root causes and remove
them to prevent a recurrence. (Dan Petersen, Safety Management: A Human Approach, ASSE, p. 10-
11)
Point * The “Accident Weed” is a visual aid that helps to understand the differences between surface
and root causes, and conditions and practices. If the weed in the front yard is just snapped off at the
surface, the weed will return. If the recommendation that comes from the analysis of the accident only
addresses the surface causes then a recurrence of the same accident is very likely.
Notes
32
Safety Committee
Step 5 - Recommend corrective action
Recommendations that are

made because of an
accident will resemble
those that are made in
hazard control.
Use one or more of the following for each

“Surface Cause” identified in the investigation.
A Little Review - Match the control with the definition
____ 1. Engineering Controls: A. Does not eliminate the hazard or exposure. Equipment
designed to present a barrier between worker and hazard.
Example: gloves - boots - eye protection
____ 2. Management Controls: B. Eliminate the hazard by redesigning/replacing/repairing

equipment, tools, workstations, buildings . Example:
repair leak in roof - build guard to cover sprocket
Reduce/eliminate the exposure to a hazard by changing the

____ 3. Personal Protective Equipment: C. process/procedure/practice. Example: route workers
around hazard - job rotation
33
Discussion
Point * One of the primary purposes for having a safety committee is to “assist the employer and
make recommendations for change”. The reasons why an employer may need assistance can very
greatly from employer to employer. In most cases, the greatest assistance a safety committee can
provide is to get answers to questions that the employer will need in order to take effective corrective
action. Questions could include but are not limited to the following:
* How serious is the problem?

* How many people does it effect?
* What will it take to correct it?
* How much will it cost and what is the justification for capital expenditure?
* When can corrective action be taken with the least amount of interruption?
* Who can make the change?
* Will any training be needed as a result of the change?
Point * As indicated, the hierarchy of control strategies is similar for hazard control and the control of
surface and root causes identified as the result of an accident investigation. In fact, many safety
professionals believe that the same six step investigation process should occur for both.
Notes
34
Safety Committee
Step 5 - Recommend corrective action (cont.)
Correcting “Root Causes” can be more difficult

as they are usually imbedded in the system.
For each “Root Cause” identified in the investigation, make recommendations

that will improve the policies, programs, plans, processes, and/or procedures in
the safety and health management system that created the problem. Usually
you will find the system weakness in one or more of the following:
1. Management Commitment
2. Accountability
3. Employee Involvement
4. Hazard Identification/Control
5. Incident/Accident Investigation
6. Training
7. Evaluation
35
Discussion
Point * Getting to the root cause and making recommendations that will address weaknesses in the system
can be very difficult and at time intimidating to safety committee members. These root causes often time
have to do with the culture in the workplace. Perceptions at the top may not be what they
are at the bottom. Actions taken may not reflect the desired outcomes. A lax attitude may be fed by
unclear company goals and objectives. Priorities based on operations may pressure employees to take short
cuts or supervisors to accept inappropriate behaviors.
Point * Sometimes a long term plan will need to be developed to address the deeply rooted problems.
Surveys of management, supervisors, and workers can help the safety committee to understand the
weakness. Patience, perseverance, and understanding are the keys.
Point * Making system improvement might include some of the following:

* Writing a comprehensive safety and health plan that include all of the seven elements.
* Improving a safety policy so that it clearly establishes responsibility and accountability.
* Changing a training plan so that the use of checklists are taught.
* Revising purchasing policy to include safety considerations as well as cost.
* Changing the safety inspection process to include all supervisors and employees.
Notes
36
Safety Committee

Step 6 - Write the report
What is a comprehensive
“Accident Investigation Report”?
List the kinds of information that should be

included in an “Accident Investigation Report”.
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
NOTE: An “Accident Investigation Report” form that can be copied and used
is located in the appendix section (Appendix “D” page 85) of this workbook.
37
Discussion
Point * The most common causes for repeat accidents include ineffective investigations, if conducted at all,
incomplete documentation, and lack of follow-up based on the findings. Correcting surface causes will give you
short term results. Correcting root causes will give you long term results.
Point * The “Accident Investigation Report” is an open document until all actions are complete! When the
accident investigator completes the report, he or she will give it to someone who must do something with it. That’s
the job of the decision-maker. For accident investigation to be effective, management must consider the findings
and develop an action plan for taking corrective action and making system improvements. Finally, periodic
evaluation of the quality of accident investigations and effectiveness of the reports that result is critical to
maintaining an effective program.
The Safety Committee is required to do this periodic evaluation and report on their findings.
Point * There are seven sections in a comprehensive “Accident Investigation Report”.
SECTION I. Background (Information regard “Who”, “When”, and Where.)

SECTION II. Description of the accident (Describe the sequence of relevant events prior
to, during, and immediately after the accident. Attach separate page(s) if
necessary.)
SECTION III. Findings and justification (Surface Causes: Unsafe conditions and/or
behaviors at any level of the organization - Justification: Describe evidence
or proof that substantiates the findings. Root Causes: Missing/inadequate
Programs, Plans, Policies, Processes, Procedures - Justification: Describe
evidence or proof that substantiates the findings.)
SECTION IV. Recommendations (Corrective Actions: Eliminate or reduce hazardous
conditions/unsafe behaviors that directly caused the accident. Describe the
intended results and positive impact of the change. System Improvements:
To revise and improve the programs, plans, policies, processes, and
procedures that indirectly caused/allowed the hazardous conditions/unsafe
behaviors. Describe the intended results and positive impact of the change.)
SECTION V. Summary (Estimate costs of accident. Required investment and future
benefits of corrective actions.)
SECTION VI. Review and follow-up (Describe equipment/machinery repaired, training
conducted, etc. Describe system components developed/revised. Indicate
persons responsible for monitoring the quality of the change.)
SECTION VII. Attachments (Photos, sketches, interview notes, etc.)
38
Safety Committee
“Meeting Management”
Do’s and Don’ts of a Meeting
Why have a meeting in the first place?
What is the primary purpose of a safety committee meeting? List a
few things that a successful safety committee gets done.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
2
Sour Attitudes
Now make a list of
those attributes that
Bullying you did not mark out
Being Positive
and add a few of your
own.
_________________________
Promptness
_________________________
_________________________
_________________________
_________________________
_________________________
1 _________________________
_________________________
Mark out anything
that doesn’t belong _________________________
in a safety _________________________
committee meeting? _________________________
______________________
39
Discussion
Point * Meeting management means “organized” and “functional”. The safety committee policy
statement empowers the committee and establishes the purpose in writing. The agenda becomes the
road map and needs to be clear to all. Respect for others opinions, ideas, and perceptions sets the tone.
Commitment to do what is needed becomes the motivation. The safety committee will only be as
strong as it’s weakest member. Meetings that focus only on the strongest members input will not be as
successful as ones that encourage participation of all the members. Meetings need to include training
that will improve the member’s understanding of safety and health and strengthen their meeting skills.
Point * A safety committee that lacks credibility will not be able to achieve the desired results.
Meetings with no ground rules or organization, members with hidden agendas, and debates with no
resolution must be avoided. Ineffective methods of communication that prevent safety and health
issues from being conveyed to the managers, supervisors, and workers must be improved. The workers
need to be involved and recognized especially when their needs and ideas lead to improved safety and
health. These are just a few of the issues that will need to be addressed early in the life of the safety
committee.
Always Remember
The purpose of a safety committee is to bring workers and management together in a non-adversarial,
employer (mainly through the activities in the safety committee meeting) and makes recommendations
for change.
Notes
40
Safety Committee
Problem Solving
The “Problem Solving Worksheet” Page 1 (opposite page)
The following pages describe activities that will help solve problems that come up in
safety committee meetings. The worksheets have been completed to give examples for
future comparison. The following problem statement has been entered at the top of the
worksheet on the opposite page: “What are the problems that cause unsuccessful safety
committee meetings”?. A copy of the blank worksheets (page 1, 2, and 3) from the
“Reference Materials” section (Appendix “E” page 91) of this workbook can be used and
new information entered and analyzed.
1. Brainstorming
Example: Using brainstorming techniques, list as many problems, frustrations and time wasters,
etc., that contribute to unsuccessful safety committee meetings.
Brainstorming: Wait to pass judgement on the ideas that are expressed. Be freewheeling and allow as much creativity
as possible. Hitch hike or piggyback on ideas of others. The more ideas the better. Avoid detail.
2. Refining the list

Briefly discuss each a put a “star” or “check mark” next to the six that the members believes are
the most common problems facing safety committees.
3. Prioritizing
In the left hand column, list the six problems that stars were placed next to in the last exercise
(Everyone will need to write the problems down in the exact same order). Once the left hand
column has been completed, assign a column to each individual group member. Everyone write in
each others names at the top of each column.
4. Determining the Importance

Each committee member determines the importance of each problem by giving it a value (score).
The total of all individual scores (down) must equal 100. The more important the higher the value.
5. Share the ratings

Share the ratings with the other members. Everyone is to write down each others ratings on their
own worksheet in the columns that were assigned to each member.
6. Total the results

Everyone add the rows, left to right, and write the totals in the next to last column. The totals
indicate the priority order that each problem should be assigned, starting with the greatest number
first. Write the priority number in the last column.
41
Page 1 of 3
Problem Solving Worksheet
Problem Statement:“What are the problems that cause unsuccessful
Safety committee meetings”?
Brainstorming List:
 Personal agendas No follow-up

No agenda Too much to do
 Not organized  Lack of training
Wasting time Lack of input from employees
Arguing Not taking it serious
No support  Lack of interest
No money
 Poor attendance
 Not enough time
Dominate member P
r
i
o
Revised Member’s Names Total r
i
Brainstorming t
List Jim Mary Jane Tom Fred y
Personal agendas 15 5 25 15 10 70 5
Not organized 10 20 10 30 25 95 2
Poor attendance 5 35 15 15 20 90 3
Not enough time 25 15 15 30 15 100 1
Lack of training 10 20 20 5 5 60 6
Lack of interest 35 5 15 5 25 85 4
100 100 100 100 100
42
Safety Committee
Problem Solving
“Problem Solving Worksheet” Page 2 (opposite page)
Write in the priority number in the blank space and describe the problem. In this exercise
we will take a look at priority one from the last exercise.
1. Brainstorming
Using brainstorming techniques, list as many possible causes for the problem.
2. Refining the list

Briefly discuss each a put a “star” or (check mark” next to the six that your group believes are the
most common or logical causes for the problems existence.
3. Prioritizing
In the left hand column, list the six causes that stars were placed next to in the last step. Once the
left hand column has been completed, assign a column to each individual group member.
Everyone write in each others names at the top of each column.
4. Determining the importance

Each committee member determines the importance or degree of impact that each cause has on
the problem by giving it a value (score). The total of all individual scores (down) must equal 100.
The more important the higher the value.
5. Share the ratings)

Share the ratings with the other members. Everyone is to write down each others ratings on their
own worksheet in the columns that were assigned to each member.

Everyone add the rows, left to right, and write the totals in the next to last column. The totals
indicate the priority order that each cause should be assigned, starting with the greatest number
first. Write the priority number in the last column.
43
Page 2 of 3
Priority 1 : Not enough time
Brainstorming the causes for the above stated problem:
Not organized  Endlessly debating issues

 Only allowed one hour Rushed by management
 Too many side chats  Not taking it seriously
Wasted time
Arguing
Need training
 Interruptions
Poor planning
Distractions
 Late arrivals P
r
i
o
i
Brainstorming t
List Jim Mary Jane Tom Fred y
Only allowed one hour 35 15 25 15 25 115 1

Too many side chats 10 20 20 30 5 85 3
Interruptions 5 35 15 5 20 80 4
Late arrivals 25 5 5 30 5 70 5
Endlessly debating issues 10 20 20 5 5 60 6
Not taking it seriously 15 5 15 15 40 90 2
100 100 100 100 100
44
Safety Committee
Problem Solving
“Problem Solving Worksheet” Page 3 (opposite page)
Assign a priority number to each member of the group. Hand each group member a
blank copy of page three of the worksheet. Each group member writes in the priority
number in the blank space on their page 3 and describes the cause for that number.
1. Mind Meld
Each member writes a solution statement that will correct the cause for the priority assigned to
them.
2. Pass it on
Once everyone has completed a solution statement, pass all of the page 3’s to the group member
to the right.
3. Add a solution
Read the cause description and the solution statement given by the previous member.
Write a solution statement that is different from the one given.
4. Repeat
Repeat step 4 until everyone has had an opportunity to give a solution for each cause. If someone
cannot come up with a solution then they should pass.
5. Rating the solutions

When all of the page 3’s have returned to their originating member, each member is to read and
rate the solution based on their opinions about the degree of success that the proposed solutions
will have on the cause. Once everyone has scored the first set of solutions, pass the page 3’s to
the right. Continue until all solutions for all causes have been scored by everyone.

When all of the page 3’s have returned to their originating member, add the rows from left to right,
enter to total in the next to last column, and number them according to highest score first.
7. Report
Report the finding of the problem solving exercise.
45
Page 3 of 3
Cause 1 : Only allowed one hour
Solution Statements:
Member’s 1:Justify more time for meetings by showing management
how much money is being saved.
Member’s 2: Recommend changing the time of the meeting to right

after work.
Member’s 3: Invite management to the meeting so that they can see

how quickly time goes by and why.
Member’s 4: Ask management what it would take to get a little more

time for the meetings.
Member’s 5: Learn more about safety committee meeting management

so that the committee will be more productive and therefore be able
to sell the need for more time much easier.
Member’s 6:
P
r
i
o
Member’s Names Total r
i
Solution Statements t
Jim Mary Jane Tom Fred y
Solution One 10 15 25 15 30 95 3
Solution Two 35 35 20 5 15 110 2
Solution Three 10 5 15 30 15 75 5
Solution Four 20 25 20 40 30 135 1
Solution Five 25 20 20 10 10 85 4
Solution Six
46
Safety Committee
Effective Recommendation Writing
Purpose 437-001-0765 (1)
The purpose of a safety committee is to bring workers and management together in a non-
adversarial, cooperative effort to promote safety and health in each workplace. A safety
committee assists the employer and makes recommendations for change.
Food for thought:

When recommendations are not acted upon it may be because the
supervisor does not have enough information to make a decision and
therefore doesn’t act right away. To speed up the process and to improve
the approval rate, make sure that each recommendation contains the
following:
A brief but detailed description of the problem.
Answers to questions that can be anticipated.
Examples:
How serious is the problem?
What is the history of the problem?
What were the causes?
What are the options and anticipated cost for each?
- High cost -
- Medium cost -
- Low cost -
- No cost - (short term)
What are the benefits of taking action?
When can it be done?
Will it interrupt operations?
Who will do it?
Will training be required?
A summary of the key points
If a recommendation is worth acting upon, then it is worth whatever time it takes to prepare it for approval!
The more successful you are in selling management on the problem, the more successful you will be in selling
management on the solution!
47
Discussion
Point * There are a variety of theories regard what make one recommendation better than another. In
general there are a few common denominators that all recommendations contain. The following list a
few of the major considerations.
1. What exactly is the problem (surface and root causes)?

* Hazardous condition, unsafe practice.
* Inadequate policies, procedures, rules.
2. What is the history of the problem? Any similar accidents in the past?
* What were the direct costs?
* What were the costs that were not in the budget, and what caused them?
3. What are the options that would correct the problem? Include at least three. These options must
address the hazards and the exposures.
* Low/high cost solutions that eliminate the problems now/soon.
* Low/high cost solutions that reduce the problem now/soon.
* What are the advantages and disadvantages of each solution?
4. Who is the decision maker? Who can approve, authorize, and act on the corrective measure and
when can it be carried out once approved?
* What are possible objections the decision maker might raise?
* What arguments are most likely to be successful against those objections?
5. What will be gained (the benefits) by approving the recommendation and what is the predictable
result (costs) if not approved?
* Estimate costs of corrective action.
* Review employer obligations under administrative law. (Oregon OSHA)
* Address probability and severity.
* Probability is defined as: the chance that a given event will occur and is based on the
number of employees exposed, the frequency and duration of exposure, and the
proximity of employees to the danger zone. In OR-OSHA terminology, the probability
is defined as “Low” (unlikely), “Medium” (likely), or “High” (very likely).
* Severity is defined as: the degree of injury or illness which is reasonably predictable.
In OR-OSHA terminology, the severity is expressed as “Other Than Serious”,
“Serious Physical Harm”, or “Death”.
* Estimate insured and uninsured costs if corrective action not taken.
* Discuss the “message” sent to the workforce as a result of action or inaction.
Notes
48
Safety Committee
“Rules For All Workplaces”
Employers’ Responsibilities
437-001-0760 (1)
The employer shall see that workers are properly instructed and supervised in the safe operation of
any machinery, tools, equipment, process, or practice which they are authorized to use or apply.
Who is the employer?

_______________________________________________________________________
What part of the work environment is made up of machinery, tools

and/or equipment?
_______________________________________________________________________
What are “Processes” and “Practices”?

_______________________________________________________________________
_______________________________________________________________________
List some examples of “Processes” and “Practices”.

_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
The employer is responsible for the entire work environment.

49
Discussion
437-001-0760 (3)
(c ) Any supervisors or persons in charge of work are held to be the agents of the employer in the
discharge of their authorized duties, and are at all times responsible for:
(A) The execution in a safe manner of the work under their supervision; and
(B) The safe conduct of their crew while under their supervision; and
(C) The safety of all workers under their supervision.
437-001-0760 (1)
(a) The employer shall see that workers are properly instructed and supervised in the safe operation of
any machinery, tools, equipment, process, or practice which they are authorized to use or apply. This
rule shall not be construed to require a supervisor on every part of an operation nor to prohibit
workers from working alone.
(b) The employer shall take all reasonable means to require employees:
(A) To work and act in a safe and healthful manner;
(B) To conduct their work in compliance with all applicable safety and health rules;
(C) To use all means and methods, including but not limited to, ladders, scaffolds, guardrails,
machine guards, safety belts and lifelines, that are necessary to safely accomplish all work
where employees are exposed to a hazard; and
(D) Not to remove, displace, damage, destroy or carry off any safety device, guard, notice or
warning provided for use in any employment or place of employment while such use is
required by applicable safety and health rules.
(c ) Every employer shall be responsible for providing the health hazard control measures necessary
to protect the employees’ health from harmful or hazardous conditions and for maintaining such
control measures in good working order and in use.
(d) Every employer shall inform the employees regarding the known health hazards to which they are
exposed, the measures which have been taken for the prevention and control of such hazards, and the
proper methods for utilizing such control measures.
Notes
50
Safety Committee
Employees’ Responsibilities
437-001-0760 (2)
(a) Employees shall conduct their work in compliance with the safety rules contained in this code.
Who are the employees?

_______________________________________________________________________
437-001-0760 (2)
(b) All injuries shall be reported immediately to the person in charge or other responsible
representative of the employer.
Does this include first aid?

_______________________________________________________________________
437-001-0760 (2)
(h) Hazardous conditions or practices observed at any time shall be reported as soon as practicable
to the person in charge or some other responsible representative of the employer.
True False Hazards that employees are authorized and able to

correct, should be corrected immediately and then
reported.
How can the safety committee help the employees comply with this
rule?
_______________________________________________________________________
_______________________________________________________________________
The three employee responsibilities/accountabilities to the employer:

1 Work safe 2 Report Injuries 3 Report
Hazards
51
Discussion
437-001-0760 (2)
(c ) It is the duty of all workers to make full use of safeguards provided for their protection. It shall be
a worker’s responsibility to abide by and perform the following requirements:
(A) A worker shall not operate a machine unless guard or method of guarding is in good
condition, working order, in place, and operative.
(B) A worker shall stop the machine or moving parts and properly tag-out or lock-out the
starting control before oiling, adjusting, or repairing, except when such machine is
provided with means of oiling or adjusting that will prevent possibility of hazardous contact
with moving parts.
(C) A worker shall not remove guards or render methods of guarding inoperative except for the
purpose of adjustment, oiling, repair, or the setting up a new job.
(D) Workers shall report to their supervisor any guard or method of guarding that is not
properly adjusted or not accomplishing its intended function.
(E) Workers shall not use their hands or any portion of their bodies to reach between moving
parts or to remove jams, hang-ups, etc. (Use hook, stick, tong, jig or other accessory.)
(F) Workers shall not work under objects being supported that could accidentally fall (such as
loads supported by jacks, the raised body of a dump truck,. etc.) until such objects are
properly blocked or shored.
(G) Workers shall not use defective tools or equipment. No tool or piece of equipment should
be used for any purpose for which it is not suited, and none should be abused by straining
beyond its safe working load.
(d) Workers shall not remove, deface, or destroy any warning, danger sign, or barricade, or interfere
with any other form of accident prevention device or practice provided which they are using, or which
is being used by any other worker.
(e) Workers must not work underneath or over others exposed to a hazard thereby without first
notifying them and seeing that proper safeguards or precautions have been taken.
(f) Workers shall not work in unprotected, exposed, hazardous areas under floor openings.
(g) Long or unwieldy articles shall not be carried or moved unless adequate means of guarding or
guiding are provided to prevent injury.
(i) Workers observed working in a manner which might cause immediate injury to either themselves or
other workers shall be warned of the danger.
(j) Before leaving a job, workers shall correct, or arrange to give warning of, any condition which
might result in injury to others unfamiliar with existing conditions.
52
Safety Committee

Rules from 0760 Continued
The safety committee needs to know the following:
437-001-0760 (3) Investigations of Injuries

(a) Each employer shall investigate or cause to be investigated every lost time injury that workers
suffer in connection with their employment, to determine the means that should be taken to prevent
recurrence. The employer shall promptly install any safeguard or take any corrective measure
indicated or found advisable.
437-001-0760 (4) Intoxicating Liquor and Drugs

The use of intoxicating liquor on the job is strictly prohibited. Anyone whose ability to work
safely is impaired by alcohol, drugs, or medication shall not be allowed on the job while in that
condition.
437-001-0760 (5) Horseplay

There must be no horseplay, scuffling, practical jokes, or any other activity of a similar nature.
437-001-0760 (6) Extraordinary Hazards

When conditions arise that cause unusual or extraordinary hazards to workers, additional means
and precautions shall be taken to protect workers or to control hazardous exposure. If the
operation cannot be made reasonably safe, regular work shall be discontinued while such abnormal
conditions exist, or until adequate safety of workers is ensured.
437-001-0760 (7) Inspections

(a) All places of employment shall be inspected by a qualified person or persons as often as the
type of operation or the character of the equipment requires. Defective equipment or unsafe
conditions found by these inspections shall be replaced or repaired or remedied promptly.
(b) Wherever required in this code, a written and dated report, signed by the person or persons
making the inspection, shall be kept.
53
Discussion
437-001-0760 (3) Investigation of Injuries (continued)
(b) At the request of authorized Department representatives, it shall be the duty of employers, their
superintendents, supervisors and employees to furnish all pertinent evidence and names of known
witnesses to an accident and to give general assistance in producing complete information which might
be used in preventing a recurrence of such accident.
Point * The rule only requires that lost time injuries be investigated but remember the following:
437-001-0765 (6) (g)

The safety committee shall establish procedures for investigating all safety-related incidents including injury accidents,
illnesses and deaths. This rule shall not be construed to require the committee to conduct the investigations.
This means that the procedures must be such that even a near miss or the use of first aid can be
investigated.
Point * The rule requires a drug-free workplace. It does not tell the employer how to reach
compliance. That part is up to them.
Point * Horseplay causes injuries and illnesses, both physically and emotionally. The elimination of
horseplay is essential. An employee that has a good since of humor, a positive attitude, and enjoys
work and working with others can be uplifting and a positive force in the workplace.
Point * Webster ‘s Dictionary defines “Extraordinary” as: beyond what is usual, regular, or
customary. In this context, the employer must immediately commit whatever resources are required to
protect the worker when unexpected hazards and exposures are identified. This means that work may
need to be discontinued until corrective action has taken care of the problem. Examples: Workers
using a small quantity of a dangerous chemical and well protected with personal protective equipment
and trained in the handling, accidentally tip over and spill a 55 gallon drum of this chemical and the
chemical go into a concrete gutter that circulates the chemical through other areas of the facility and in
close proximity to workers who are not protected and now are exposed to the dangerous fumes. This
could be considered extraordinary and unusual, and the employer must be prepared to evacuate the
areas at once.
This rule does not exclude hazards and exposures that could become a reality, even if there is no history
of it happening before in a particular workplace. These possibilities must be investigated, planned for,
and including in your safety and health plan. Examples of the later: Fire, earthquake, chemical
exposures the come from outside the physical workplace, etc.
Point * The safety committee conducts quarterly inspections, a qualified person or persons conducts
an inspection as often as the type of operation or the character of the equipment requires. This could
mean weekly, daily, hourly, or every time the activity takes place. The more hazardous the job the
more frequent the inspection.
54
Safety Committee
“Codes and the OR-OSHA CD”
Purpose 437-001-0765 (7)

(b) Committee members shall have ready access to applicable Oregon Occupational Safety and
Health Codes which apply to the particular establishment and verbal instructions regarding their
use.
CD-ROM OR-OSHA On line
OR-OSHA Rules
Program Directives (By Subject)
Program Directives (By Number)
Letters of Interpretation
Searching :
Other Information For information and/or help with
searching the OR-OSHA CD-ROM,
please click here.
Publications
OR-OSHA 350 Winter St. NE, Rm 430, Salem OR 97301-3882

Phone: (503) 378-3272 - 1-800-922-2689 (All numbers V/TTY)
In compliance with the Americans with Disabilities Act (ADA) the information on this CD-ROM is available in
alternative formats by calling (503) 378-3272 (V/TTY). Information in the OR-OSHA CD-ROM is in the public
domain and may be used without permission of the Oregon Occupational Safety & Health Division
55
OR-OSHA On line
Home
CD-ROM
All standards are in the Adobe Acrobat © PDF format. If
OR-OSHA Rules you don’t have an Acrobat viewer, visit the Adobe Web
site for the free software
PDs (By Subject)
PDs (By Number) OAS 654 - The Oregon Safe Employment Act - (1999)
Letters of Interp.
Division 1 - General Administrative Rules
Other Information
Division 2 - General Occupational Safety and Health Rules
Publications
Division 3 - Construction
Division 4 - Agriculture
Division 5 - Maritime Activities
Division 6 - Forest Activities
If you have questions regarding OR-OSHA rules, please contact Oregon

OSHA Standards & Technical Section, (503) 378-3272 toll free in
Oregon, (800) 922-2689 Or send e-mail to tech.web@state.or.us
OR-OSHA On line
Home
CD-ROM
OR-OSHA Rules
Notice
Program
ProgramDirectives
Directives Compliance guidance provided by OR-OSHA represents the
explanation, clarification, or application of the provisions of
Letters of Interp. the Oregon Safe Employment Act (ORS Chapter 654) and OR-
OSHA’s administrative rules. It does not add to, alter, or
Other Information
replace those provisions, which alone are legally binding.
Publications
Publications
Compliance guidance depends on the particular facts and
circumstances described in the request for guidance. The
existence of other facts or circumstances may lead to different
conclusions.
You should be aware that OR-OSHA’s compliance guidance is

subject to periodic review and clarification, amplification, or
correction and can be affected by subsequent rulemaking or
changes in the law.
Click here to continue

57
56 Act (ADA) the information on this CD-ROM is available in
In compliance with the Americans with Disabilities
OR-OSHA On line
Home
CD-ROM
Other Information
OR-OSHA Rules
FAQs
PDs (By Subject) Frequently Asked Question about the OR-OSHA CD-ROM
PDs (By Number)
Search FAQs
Letters of Interp. Frequently Asked Question about the OR-OSHA CD-ROM
Search Program
Other Information
Publications Do I Need a Safety Committee?
A list of industries that must have safety committees even
when the employer had ten or fewer employees any time
during the calendar year.
Safety Pays
Interactive software developed by OSHA to assist
employers in assessing the impact of occupational injuries
and illnesses (with Lost Work Days) on their profitability.
Agriculture
This page provides information on agricultural issues.
Field Inspection Reference Manual (FIRM)

This manual provides general guidance on some of the
internal operations of OR-OSHA.
Hazard Alerts
Alerts are prepared by Oregon OSHA’s standards and
Technical Research Section to help employers and
employees recognize workplace safety and health hazards.
Order forms
Use these forms to order copies of rules, publications, and
training videos.
Safety Committee Option for Small Construction

Employers
OR-OSHA has developed an innovative option to make it
easier for the small construction employers to meet Safety
Committee Rules.
Subject index
This reference list provides information on individual
safety and health topics found on OR-OSHA’s Web site.
Technical notes
Memorandums prepared by OR-OSHA’s Standards and
Technical Section concerning compliance, technical, and
training information relating to specific topics.
57
OR-OSHA On line
Home
CD-ROM
All publications are in the Adobe Acrobat © PDF format.
OR-OSHA Rules If you don’t have an Acrobat viewer, visit the Adobe web
site for the free software
PDs (By Subject)
PDs (By Number)
Letters of Interp.
Other Information Are you getting

loss-prevention
Publications Stakeholders Agricultural
2001 AV Catalog services from
Report Labor Housing
1089 (1/2001) your workers’
1999 Report Inspection
compensation
2000 Report Checklist 1876
insurance
3342 (5/2000)
carrier? 0994
(12/2000)
Some Of The Publication On The OR-OSHA CD

(More than 80 and growing)
* AV Catalog
* Stakeholders Report
* Agricultural Labor Housing Inspection Checklist
* Agricultural Season Worker Orientation
* Back Injury Prevention for Health Care
* Be Trained
* Breathe Right
* Lockout/Tagout
* Occupational Hazards Common to Construction & Remodeling In Oregon
* Occupational Hazards Common to Retail Food Industry in Oregon
* OR-OSHA Road Map
* Oregon Safety Guide for Pulp & Paperboard Mills
* Portable Ladders: Type, Use, & Care
* Powered Industrial Truck Operator Training Materials
* Public Education Workshop Catalog
* Put It In Writing
* OSHA Recordkeeping Guidelines
* Recording Work-Related Injuries and Illnesses (OSHA 300 - Forms Packet)
* Safety & Health Poster English Version
* English - Spanish Dictionary
* Excavations (pocket publication)
* Fall Protection (5) (Residential, Roofing Work, Structural Steel, Construction, Responding
to emergencies.
* Self-Inspection Checklist
58
Safety Committee
“Evaluation Checklist”
Use the following “Evaluation Checklist” to find out how your safety
committee is doing regarding the duties and responsibilities outlines
in 437-001-0765.
Item Question Yes No
1. Is the safety committee composed of an equal number of employer and

employee representative?
2. Are the employee representatives either volunteers or elected by their

peers?
3.
For employers of twenty or more employees, are there at least four
members on the safety committee?
4.
Is the safety committee chairperson elected by the committee?
5.
Are safety committee members compensated at their normal hourly wage
during safety committee training and meetings?
6.
Do employee representatives serve terms that last at least one year?
7.
Are terms of service alternated or staggered so that at least one
experienced member is serving on the committee?
8.
Are reasonable efforts made to ensure that committee members represent
the major work activities of the firm?
9.
Does the safety committee hold regular meetings at least once a month
except in months in which workplace inspections are performed?
10.
Does the safety committee work from a written agenda?
11.
Are minutes kept at each meeting?
12.
Are the minutes made available to all employees?
13.
Are the minutes maintained for at least three years?
14.
Are all reports, evaluations, and recommendations of the safety committee
made part of the safety committee minutes?
15.
Has a reasonable limit been set within which the employer must respond
in writing to safety committee suggestions?
16.
Has the safety committee set up a system for collecting safety-related
suggestions, reports of hazards, or other information directly from those
involved in workplace operations?
59
Item Question Yes No
17. Is such information reviewed during the next safety committee meeting
and recorded in the minutes?
18. Does the safety committee assist the employer in evaluating the
employer’s accident and illness prevention program?
19. Does the safety committee make written recommendations to improve the
safety and health program?
20. Has the safety committee established procedures by which the safety
committee inspection team can find and identify safety and health
hazards?
21.
Does the safety committee conduct workplace inspections at least
22. quarterly?
Does the safety committee recommend ways for the employer to eliminate
23. or correct hazards and unsafe work practices in the workplace?
Does the safety committee inspection team include employer and

24. employee representatives?
Does the safety committee inspection team document I writing the

25. location and identity of hazards?
Are quarterly inspections of satellite locations done by the safety

26. committee inspection team or by a person designated at the location?
Has the safety committee established procedures to review all safety and
27. health inspection reports made by the committee?
Based on the results of the above review, does the safety committee make
recommendations for the improvement of the employer’s safety and
28. health program?
29. Has the safety committee evaluated the employer’s accountability system?
Has the safety committee made recommendations o implement supervisor

30. and employee accountability for safety and health?
Has the safety committee established procedures for investigating all

31. safety-related incidents, including injury accidents, illnesses, and deaths?
Has safety committee purpose and operation been discussed with all
32. safety committee members?
Have the safety committee rules and their application been discussed with
33. all committee members?
Do safety committee members have ready access to applicable Oregon

34. Occupational Safety and Health Codes?
Have safety committee members received safety training based on your

company’s activity, hazard identification training, and effective accident
investigation training?
60
61
Safety Committee
“Set Goals & Take Action”
Now that you know the basics, it’s time to take action. Having an
effective safety and health program, one that truly helps to reduce
workplace injuries through prevention, is hard work. It takes
commitment.
List a few of your personal safety and health goals and a next to them
some action steps that will help you reach these goals.
Goal Action
_________________________________ __________________________________
__________________________________
__________________________________
Goal Action
_________________________________ __________________________________
__________________________________
__________________________________
Goal Action
_________________________________ __________________________________
__________________________________
__________________________________
62
63
“Reference Materials”
Appendix “A” = Innovative Safety Committees for

Small Business
(Fewer than 11 employees)
Appendix “B” = Safety Meetings In Logging
Appendix “C” = Safety Committees In Agriculture
Appendix “D” = Accident Investigation Report

Form
Appendix “E” = Problem Solving Worksheet
Appendix “F” = Safety Committee Report Forms

* Meeting Agenda
* Meeting Minutes
* Hazard Alert
64
Appendix “A”
65 Appendix “A”
About this guide

If you’re a small-business owner or manager, and you have 10 or fewer
employees, your workplace must have a safety committee if it meets one
of the following conditions:
• Has a lost-workday cases incidence rate in the top 10 percent of
those rates for employers in your industry. (This rate is the number of
lost-workday injuries and illnesses per 100 full-time workers per
year. The rate for your organization is based on the number of lost-
workday injuries and illnesses you record on your OR-OSHA Injury
and Illness Log and Summary forms.)
• Has an NCCI classification and premium rate in the top 25 percent of
rates for all NCCI classifications. (NCCI stands for National Council
on Compensation Insurance. The NCCI groups employers into
approximately 600 industrial classifications and calculates a premium
rate for each classification that reflects the risk of injury to workers.
The NCCI ranks the classifications by the premium rates.)
The purpose of a safety committee is to involve employees in achieving
and maintaining a safe, healthful workplace. However, many small
business owners have told us that their safety committees should be less
formal and require less paperwork than the safety committees we require
for larger workplaces. We agree. Now you can have a safety committee
that meets the needs of your small business and meets the intent of our
safety-committee rules – we call it an innovative safety committee. This
guide tells you how to develop an effective innovative safety committee
and gives you all the record-keeping forms you need to keep your
paperwork to a minimum.
How to become an innovative

safety committee employer
If you’d like to participate, just fill out Part A of the attached Innovative
safety committee participation agreement and drop it in the mail. You’re
eligible to participate as long as you have 10 or fewer employees. You
can terminate your participation at any time, unless you are participating
in lieu of an OR-OSHA citation, as stated under Part B of the agreement.
Questions?
Call the OR-OSHA Standards and Technical Resources Section at
(503) 378-3272.
2
66
Contents
How to develop an effective
innovative safety committee.......................................... 4
Hold weekly safety meetings ............................................ 4
Be accountable ............................................................... 4
Be involved ..................................................................... 5
Identify, report, and control hazards ................................ 5
Educate and train ............................................................... 5
Hazard assessment checklist ......................................... 6

What you and your employees can do to achieve
and maintain a safe, healthful workplace.
Innovative safety committee meeting forms ......... 8

One-page forms to document what you’ve
done at your safety committee meetings. (“Master For Copy” follows page 8)
Innovative safety committee

participation agreement ...............
Tear-out insert, fill out form, add postage, and mail in.
(follows safety committee meeting forms “Master for Copy”)
67
4
How to develop an effective
innovative safety committee
Effective safety committees find solutions to problems that cause accidents,
injuries, and illnesses. Fewer accidents, injuries, and illnesses
lower your workers’ compensation costs and insurance premium rates
and can increase your bottom-line profit. Here’s what you can do to do to
make your safety committee an effective one.
Hold weekly safety meetings
Make all your employees safety committee representatives.
Because your business has 10 or fewer employees, your safety commit-tee
includes all of them. Once a week, bring them together to discuss
what everyone can do to achieve – or maintain – a safer, more healthful
workplace. To keep each meeting short but effective, focus the discussion
on just one important topic; for example, controlling an existing hazard
or identifying an unsafe work practice and determining how to make it
safer.
If you have a construction business
You must hold a pre-job planning meeting with the general contractor to
discuss worksite hazards. You must also have a pre-job meeting with
your work crew to evaluate the hazards, inspect tools and equipment, and
review safe work practices.
Take minutes at each meeting.
Minutes are the written record of your committee’s activities and accom-
plishments. It’s an easy – but important – task. At each meeting, just
complete one of the weekly safety meeting forms included in this guide.
Record the meeting date, location, who attended, and a brief summary of
the discussion topics. Keep the forms on file for three years.
Compensate employees while they attend meetings.
Employees must receive their regular wages while they attend a safety
committee meeting.
Be accountable
Accountability means that your employees know the safe work practices
that apply to their jobs and they follow them; they know how to identify
hazards and they’re willing to discuss how to control them during weekly
safety committee meetings.
Accountability also means that you make your commitment to workplace
safety and health a company policy and that you require your employees
to follow safe work practices as a condition of employment. You ensure
4
68
that your employees have the appropriate tools, equipment, and the
materials they need to do their jobs safely.
Be involved
Require your employees to attend the weekly safety meetings.
Encourage them to report hazards and unsafe work practices. Act on
their suggestions and recognize their contributions.
Identify, report, and control hazards
Prevent workplace hazards and unsafe practices by doing the following:
• Ensure that employees know how to recognize hazards and that they
understand the basic principles for controlling them.
• Focus on identifying hazards and unsafe practices that are likely to
cause serious injuries.
•Conduct thorough walk-around inspections at least quarterly.
•Document hazards during the inspections and discuss how to control
them at weekly meetings.
Did you know?
If your business has an informal conference with OR-OSHA to discuss
a citation, employees can also attend. Informal conferences are an
excel-lent opportunity to educate employees about hazard identification
and about OR-OSHA’s safety and health requirements.
Educate and train
Employees need to understand how they can contribute to achieving
and maintaining a safe, healthful workplace. The best time to teach
them is during a weekly safety committee meeting. Your employees
should know that you have a safety and health policy and that you
expect them to follow it. In addition, they should understand the safe
work practices that apply to their jobs, how to identify and report
hazardous conditions and unsafe work practices, and how to make
suggestions for controlling hazards.
Who can do the training? You can do the training if you’re confident
you can accomplish the objectives or you can choose someone who has
relevant training experience and understands the objectives.
Did you know?
OR-OSHA’s Education Section offers no-cost workshops on hazard
identification and accident investigation. You can also have an OR-
OSHA consultant or technical specialist attend one of your safety com-
mittee meetings to answer questions or to conduct a walk-around safety
inspection. Register for a workshop or schedule a consultation at
www.orosha.org.
5
69
Hazard assessment checklist

Use these lists to help you avoid common workplace hazards.
Construction workplaces
q Employees are protected by personal fall-arrest systems, guardrails,
or safety nets when they work on unguarded surfaces more than six
feet above a lower level.
q Employees who work on low-slope roofs that have unprotected
sides six feet or more above a lower level are protected by personal
fall-arrest systems, guardrails, or safety nets.
q All floor holes six feet or more above a lower level are blocked by
guard rails or covered by material that can hold at least twice the
weight of any object placed on it.
q Employees are protected from electrical hazards by ground fault
circuit interrupters or an assured-equipment-grounding program.
q Employees inspect cords and plugs daily and remove from service
those that are defective.
q Electrical power cords are connected to equipment and outlets so
that they won’t stress joints or terminal screws.
q Employees who may be exposed to hazardous chemicals have been
trained and informed about the chemicals’ hazards and understand
the information on container warning labels and material safety data
sheets.
q Stairways that have four or more risers have hand rails on unpro-
tected sides.
q Employees receive and wear hardhats when they’re exposed to
falling object or other hazards that could cause a head injury.
q Employees use appropriate metal or plastic containers to handle
flammable liquids in quantities greater than one gallon.
q Employees place straight portable ladders so that they extend at
least 36 inches above the upper level.
q Defective ladders are removed from service and marked so that
employees know they are defective.
q Employees keep the worksite clean and free of scrap lumber and
other debris.
q Employees who work in excavations deeper than five feet are
protected from cave-ins.
q Scaffolds have securely tied off access ladders.
q Scaffolds higher than 10 feet have guardrails and end rails.
70
General industry workplaces

q Each reported workplace accident and near-miss incident is docu-
mented and investigated.
q Fire extinguishers are located where employees can reach them
easily in an emergency
q Employees receive and wear appropriate personal protective
equipment when their work requires it.
q Walkways are dry or slip resistant.
q Walkways keep employees a safe distance from hazardous
operations and equipment.
q Walkways that are more than four feet above a lower level have
standard guardrails.
q Stairways that have four or more risers have handrails on unpro-
tected sides.
q Ladders are in good condition; the joints between steps and side
rails are tight and the fittings are securely attached.
q Grinders and saws have safety guards.
q Employees lock out equipment that could start or move
unexpectedly before they do service or maintenance work.
q Compressed gas cylinders are secure when they’re stored or trans-
ported so that they won’t tip over.
q Employees who may be exposed to hazardous chemicals have
been trained and informed about the chemicals’ hazards and
understand the information on container warning labels and
material safety data sheets.
Agriculture workplaces
q Appropriate containers and tanks are used to handle flammable
and combustible liquids.
q Farm labor housing is registered with OR-OSHA yearly.
q Employees are prohibited from entering areas such as vats or pits
that may have atmospheres immediately dangerous to life or health
(IDLH).
q Pesticide storage areas have posted signs that read, “Pesticides
Poison, Keep Out.”
q Employees receive appropriate respirators and are required to wear
them when they are exposed to respiratory hazards.
q Drive shafts, belts, pulleys, and gear mesh points are properly
guarded.
71
q Employees who may be exposed to hazardous chemicals have been

trained and informed about the chemicals’ hazards and understand
the information on container warning labels and material safety
data sheets.
q Employees who apply pesticides have received Worker Protection
Standard training.
q Working surfaces and open-sided floors higher than four feet
above a lower level have standard guardrails.
q Stairways that have four or more risers have handrails on unpro-
tected sides.
q Ladders are in good condition; the joints between steps and side
rails are tight and the fittings are securely attached.
q Exits are clearly marked and unobstructed.
q Fuel cylinders are at least 20 feet from oxygen cylinders and are
secured so that they won’t tip over.
q Employees receive and wear appropriate personal protective equip-
ment when their work requires it.
q Toilet facilities with potable water are available for employees at
fixed work sites and at hand labor sites.
q Appropriate first-aid supplies are available and employees know
where to find them.
q Employees who use forklifts have been trained to operate them and
receive refresher training annually.
q Employees are required to wear seat belts when they ride in equip-
ment that has rollover protection.
Innovative safety committee

meeting forms
Use these forms to record the minutes for each weekly safety
committee meeting. Complete one form at each meeting. Record
the meeting date, location, and who attended, and include a brief
summary of the discussion topics. (We suggest that you leave the
completed forms in this guide. When you complete all the forms, call
the OR-OSHA Resource Center and we’ll send you another booklet or
you can download one from our Web site: www.orosha.org.) Don’t
throw the completed forms away! You must keep them on file for
three years.
72
Innovative safety committee meeting form

Meeting date: / / Meeting location:
Attending: Attending:
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
dentifying and controlling
Identifyinghazar
and controlling hazards
Hazard How to control it

________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
Employee trainin Employee Training
Description of training
_________________________________________________________
_________________________________________________________
_________________________________________________________
_________________________________________________________
73
Innovative safety committee meeting form

Meeting date: / / Meeting location:
Attending: Attending:
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
dentifying and controlling
Identifyinghazar
and controlling hazards
Hazard How to control it

________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
_________________________ ____________________________
Employee Training
Description of training
_________________________________________________________
_________________________________________________________
_________________________________________________________
_________________________________________________________
74
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Innovative safety committee participation agreement

Part A - To establish and participate in an innovative safety committee
If you want to establish and participate in an innovative safety committee for employers with 10 or fewer
employees, complete Part A (this part). Use the attached, Safety committees, a guide for workplaces with 10 or
fewer employees for information on how to participate. (There’s no need to wait for our reply. You can begin as
soon as you mail us this form.)
This agreement satisfies OR-OSHA’s innovative safety committee requirement for employers with 10 or fewer
employees, which states: “Upon application, the division may approve safety committees which are innovative or
differ in form or function, when such committees meet the intent of these rules.” Safety Committees -- Innovation
437-001-0765(4)
Business name: __________________________________________ Business phone: ____________________________

(please type or print clearly)
Address: ___________________________________________________________________________________________
City: ______________________________________________________________________________________________
State: ___________________________________________________ ZIP:______________________________________
Business owner/manager: ____________________________________________________________________________
Part B - For employers who have been cited for a safety committee violation
Complete Part B (this part) in addition to Part A only if you have been cited by an OR-OSHA compliance
officer for a safety-committee violation and you have agreed to establish and participate in an innovative safety
committee in lieu of an OR-OSHA citation.
I agree to establish and participate in an innovative safety committee for the next 36 months, and OR-OSHA will
issue an order to correct in lieu of a citation for the alleged violation.
OR-OSHA will use the information in the attached, Safety committees, a guide for workplaces with 10 or fewer
employees to evaluate my innovative safety committee for the term of this agreement.
OR-OSHA may offer assistance in helping me establish my innovative safety committee.
Note: failure to successfully participate for the 36-month term will result in immediate reinstatement of the
original citation and penalty, with full payment due within 15 days of notice by OR-OSHA of failure to comply.
X Employer representative signature __________________________________________________________ Date: ______________________________
X OR-OSHA representative signature________________________________________________________ Date: ______________________________
OR-OSHA office use only

Optional report number: ______________________________________ Compliance officer number: _________________________________________
75
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(fold on line and mail)
PLACE
FIRST CLASS
POSTAGE
HERE
Oregon Occupational
Safety & Health Division
Oregon OSHA
ATTN: Technical Section
350 Winter St. NE. Room 430
Salem, Oregon 97301-3882
76
Appendix “B”
Safety Meetings In Logging
SUBDIVISION B - SAFETY AND HEALTH PROGRAM
437-006-0015 A safety and health program shall be developed and implemented by each employer. The
program shall be in writing and at a minimum, the program shall include the following elements:
(1) Management commitment to the safety and health program, which shall include:
(a) A written statement of commitment;
(b) Management commitment of necessary safety personnel and resources to carry out the
company’s health and safety program.
(c) Provisions for regular monthly inspection of all work-sites, equipment, work methods, and
work practices as the type of operation or character of the equipment requires, including a
method for correction of hazardous conditions;
(d) A system for investigation of all known safety and health related and recordable injuries or
illnesses and prompt corrective action;
(e) An accountability system for labor and management which provides for ongoing evaluation
of employees’ safety performance and a disciplinary policy for unsafe work practices; and
(f) Assignment of responsibility and authority for safety of workers to all supervisory personnel.
(2) Supervisory practices which shall include;

(a) Designation of an authorized person for each job with the authority and responsibility to
supervise all employees at the site and to enforce the company’s safety and health program;
and
(b) Periodic, informal of the safety performance of each employee by the employer.
(3) Provision for employee involvement in the safety and health program which includes:
(a) Monthly safety meeting program for all employees. Meetings may be conducted
individually, in separate crew meetings or in larger groups. Meeting minutes and attendance
records shall be documented and made available to employees and Oregon OSHA upon
request. Minutes and attendance records shall be maintained for three years from date of
issue.
(b) Provision for employee involvement in the safety and health program, through a system
which encourages employees to report safety and health hazards and provides for prompt
response and corrective action.
(4) Training and follow-up training. Training and follow-up training shall be conducted which provide
for job safety instruction and training for all employees. Prior to commencing any new work assignment,
each employee shall be instructed, or shall previously have been trained, in the safe operation of any
machinery, tools, equipment, processes or practice which the employee will use or apply.
(5) Annual evaluation of safety and health program. Each employer shall make provision for an
annual evaluation of the employer’s safety and health program which shall include:
(a) Methods and procedures to be used to assure that program deficiencies are identified and
revised; and
(b) Written findings of the annual evaluation which shall be maintained for three years from the
date of issue.
77 Appendix “B”
Appendix “C”
Safety Committees In Agriculture
437-004-0240 SAFETY OREIENTATION FOR SEASONAL WORKERS
Seasonal Worker - a person employed in a job tied to a certain time of year by an event or pattern for
not more than 10 months in a calendar year.
(1) This applies to agricultural employers with 10 or fewer non-seasonal workers. (See the notice at the
end of this page.)
(2) All seasonal workers must receive at least the following information in their orientation meeting
before beginning work for the first time or when work conditions or locations change in a way that
reasonably could affect their safety or health;
(a) OR-OSHA publication 1951, “Safe Practices - Working With Hazardous Agricultural
Chemicals” if their work is covered by OAR 437-004-9800, Hazard Communication and/or the
Worker Protection Standard for Agricultural Chemicals.
NOTE: This paragraph satisfies the training requirements under 437-004-9800, Hazard
Communication for workers doing field and hand labor. It also satisfies the requirement
for training under the Worker Protection Standard, 437-004-40 CFR 170.130(c). See
chapter W.
(b) Employer’s safety and health rules for the work they will do.
(c) The employer’s procedures for workers to contact supervisors or managers in case of
accident, illness or any problem related to safety or health.
(d) The employer’s procedures for workers treatment of injured or sick workers and the
summoning of emergency assistance.
(e) The location of posted safety and health information.
NOTE: These are only minimum requirements and are not al inclusive. Other parts of the
Agriculture standard require specific or general training for certain types of work. Those
requirements are in addition to these general orientation requirements.
NOTICE: If you employ more than 10 non-seasonal workers, read and comply with
OAR 437-004-0250 which follows this standard. If you employee 10 or fewer non-seasonal
workers but have had 2 or more accepted disabling claims in any 12 month period, read and
comply with OAR 437-004-0250 which follows this standard.
78 Appendix “C”
437-004-0250 SAFETY COMMITTEES
(1) Application
(a) Agricultural employers with more than 10 non-seasonal workers must have an effective
safety committee.
(b) Agricultural employers with 10 or fewer non-seasonal workers do not need a safety
committee unless they had two or more accepted disabling claims during a 12 Month period.
Note: Under (b) above, you must have your first safety committee meeting the month after your
second accepted disabling claim during any 12 month period. You can stop the meetings after
you complete a 12 month period without 2 accepted disabling claims.
(c) Labor contractors must have a committee based on the number of workers over which they
exercise direction and control.
(2) Purpose. The purpose of a safety committee is to bring workers and management together in a non-
adversarial, cooperative effort to promote safety and health in each workplace. A safety committee
assists the employer and makes recommendations for change.
(3) Effective committee. An effective committee must produce at least the following results:
(a) Workers must be aware of the committee, who is on it, how it functions, when it meets and
how information passes from workers to management and from management to workers.
(b) Workers must be aware of their right to have matters placed on the committee’s agenda and
into the meeting minutes.
(c) Workers must know the employer’s method or system for the reporting of safety and health
concerns, incidents and accidents.
(d) Workers must know the committee’s responsibility to review all incident and accident report.
(4) Definitions.
Management - includes all supervisors and persons who regularly exercise direction and control
over workers.
Seasonal Worker - a person employed in a job tied to a certain time of year by an event or
pattern and employed for not more than 10 months in a calendar year.
Workers - for the purposes of determining the need for a safety committee, include both full and
part time employees.
(5) General requirements
(a) Employers who also hire seasonal workers must hold safety orientation meetings for those
crews. See paragraphs OAR 437-004-0250(8)
79 Appendix “C”
(b) If you have more than one geographic employment location, use a combined committee only
if:
(A) The locations are close enough to assure that a joint committee meets the requirements
of OAR 437-004-0250(8)
(B) The locations employ some of the same workers; and
(C) The joint Committee represents safety and health concerns of all workers at all
locations.
(c) The safety committee of employers with 20 or fewer non-seasonal workers must have at least
one manager and one worker. Employers with more than 20 non-seasonal workers must have at
least 2 managers and 2 workers on the committee.
(A) Do not coerce workers to serve on the committee. Give all workers the opportunity to
volunteer to serve on the committee. If there are no volunteers, the employer may appoint
the member(s).
Note: Do not count seasonal workers when calculating the number of members needed on
the committee.
(d) Employers must pay workers their regular hourly rate for attending safety committee meetings
or instruction or training required as part of their safety committee duties.
(6) Duties and functions.
(a) Regular safety committee meetings must be held monthly except in months when there are
inspections under OAR 437-004-0099(3). Committees for employers with 10 or fewer workers,
under (1)(b), must meet quarterly in addition to their inspection months.
(b) Keep a record of all safety committee meetings and make the records available to workers.
Keep the record for three years for inspection by OR-OSHA.
(c) All reports, inspections, evaluations, recommendations and items brought before the committee
must be part of the record.
(d) The employer must respond to safety committee recommendations in a reasonable time.
(e) The committee must:
(A) Establish procedures for the committee to do the safety inspections in

OAR 437-004-0099(3)
(B) Review all reports of the quarterly inspections in OAR 437-004-0099(3)
(C) Establish procedures for investigating all safety incidents, accidents, illnesses and
deaths.
80 Appendix “C”
(D) Evaluate accident and illness prevention programs.
(E) Set guidelines for the training of safety committee members.
(7) Training.
(a) Discuss OAR 437-004-025 (these rules) and the purpose and operation of the committee with
safety committee members.
(b) Committee members must have timely access, through the employer, to all OR-OSHA
standards that apply to their work.
(c) Committee members must receive training in hazard identification
(d) The employer must respond to safety committee recommendations in a reasonable time.
(8) Safety orientation for seasonal workers. All seasonal workers doing hand labor and field work
must receive at least the following information in their safety orientation meeting before beginning work
for the first time or when work conditions or locations change in a way that reasonably could affect their
safety or health.
(a) OR-OSHA publication 1951, “Safe Practices - Working With Hazardous Agricultural
Chemicals” if their work is covered by OAR 437-004-9800, Hazard Communication and/or the
Worker Protection Standard for Agricultural Chemicals.
NOTE: This paragraph satisfies the training requirements under 437-004-9800, Hazard
Communication for workers doing field and hand labor. It also satisfies the requirements
for training under the Worker Protection Standard, 437-004-40 CFR 170.130©. See
chapter W.
(b) Employer’s safety and health rules for the work they will do.
(c) The employer’s procedures for workers to contact supervisors or managers in case of
accident, illness or any problem related to safety or health.
(d) The employer’s procedures for treatment of injured or sick workers and the summoning of
emergency assistance.
(e) The location of posted safety and health information.
NOTE: These are only minimum requirements and are not al inclusive. Other parts of the
Agriculture standard require specific or general training for certain types of work. Those
requirements are in addition to these general orientation requirements.
81 Appendix “C”
Appendix “D”
The following is an “Accident Investigation Report” form that can

be copied and used for documentation of the incident.
If more room is needed for documentation of the information,

more pages should be added.
82 Appendix “D”
Accident Investigation Report Page 1 of 4
Accident Number _______________ Date________________
Accident Investigator ________________________________________ Dept. ______________ Tel # ________________
Section I. BACKGROUND
WHO was involved or injured? Date Accident Reported _________________
Name ________________________________ Witnesses (1) ___________________________ Tel # ________________
Address ______________________________ (2) ___________________________ Tel # ________________
_____________________________________ (3) ___________________________ Tel # ________________
Phone (H) _____________ (W) ____________
Job Title _______________________________ Length of Service ________________
WHEN did accident/incident occur?

Date _______________ Time of day __________________
Work shift __________
WHERE did accident/incident occur?

Department __________________________ Equipment __________________________
Location ___________________________________________________________________
Section II. DESCRIPTION OF ACCIDENT (Describe sequence of events. Attach separate page if necessary)
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
83

Section III. FINDINGS (Attach separate page if necessary)
Surface Cause(s) (symptoms) (Unsafe conditions and/or work practices)
1. __________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
2. __________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
3.__________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
4.__________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
Root Cause(s) (Policies, procedures, supervision, training, decision making, other factors)
1. __________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
2. __________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
3.__________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
4.__________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
84

Section IV. RECOMMENDATIONS (Attach separate page if necessary)
Immediate Corrections. (To reduce or eliminate unsafe conditions and/or work practices)
1. __________________________________________________________________________________________________
____________________________________________________________________________________________________
2. __________________________________________________________________________________________________
____________________________________________________________________________________________________
3.__________________________________________________________________________________________________
____________________________________________________________________________________________________
Long Term Corrections. (Policies, procedures, training, etc. to ensure unsafe conditions and/or practices do
not recur.)
1. __________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
2. __________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
3.__________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
4.__________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
85

Section V. SUMMARY (Est. costs of accident. Costs and benefits of corrective action)
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
FOLLOW-UP. ACTIONS/COMMENTS (appropriate, timely, etc.)

Corrective Actions Taken:
Immediate
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
Long Term
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
Prepared by _____________________________________ Reviewed by ______________________________________
Title ___________________________ Date ___________ Title ___________________________ Date ___________
Department _____________________________________ Reviewed by ______________________________________
Title ___________________________ Date ___________
ATTACHMENTS: (Photos, sketches, interview notes, etc. )
86
Appendix “E”
The following is a “Problem Solving Worksheet” (page 1, 2, and

3) that can be copied and used for analysis and documentation.
87 Appendix “E”
Page 1 of 3
Problem Statement:
Brainstorming List:
P
r
i
o
i
Brainstorming t
List y
88
Page 2 of 2
Priority :
Brainstorming the causes for the above stated problem:
P
r
i
o
i
Brainstorming t
List y
89
Page 3 of 3
Cause :
Solution Statements:
Member’s 1:
Member’s 2:
Member’s 3:
Member’s 4:
Member’s 5:
Member’s 6:
P
r
i
o
Member’s Names Total r
i
t
Solution Statements y
Solution One
Solution Two
Solution Three
Solution Four
Solution Five
Solution Six
90
Appendix “F”
Safety Committee Report Forms
* Meeting Agenda
* Meeting Minutes
* Hazard Alert
* Hazard Tracking Log
91 Appendix “F”
Safety Committee Meeting Agenda

Date: __________________
To: All committee members, alternates, bulletin board
Meeting Date and Time: ________________________________
Place: ____________________________________________
Agenda Items Person Responsible
1. Old business
a. Review last months recommendations ______________________
b. Follow-up on last quarterly inspection ______________________
2. New business
a. Hazard reports All
b. Accident investigation reviews ______________________
c. Recommendations review ______________________
d. ________________________________________________________ ______________________
e. ________________________________________________________ ______________________
f. ________________________________________________________ ______________________
3. Safety Committee Members Training
a. ________________________________________________________ ______________________
b. ________________________________________________________ ______________________
Notes:
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
______________________________________ ______________________
Chair Persons Signature Date
92
Safety Committee Meeting Minutes Page 1 of 2
Chairperson: ___________________________________________ Date: ___________________________________
Department: ___________________________________________ Time meeting started: _____________________
PRESENT ABSENT
__________________________________________ ___________________________________________
__________________________________________ ___________________________________________
__________________________________________ ___________________________________________
__________________________________________ ___________________________________________
__________________________________________ ___________________________________________
__________________________________________ ___________________________________________
Previous meeting minutes from _______________________ were read.

Date
Old Business
a. Review of last months recommendations

Recommendation Not
Number Description Completed Completed Date
R-
_______ ___________________________________ 5 5 _______
R-
_______ ___________________________________ 5 5 _______
R-
_______ ___________________________________ 5 5 _______
R-
_______ ___________________________________ 5 5 _______
R-
_______ ___________________________________ 5 5 _______
R-
_______ ___________________________________ 5 5 _______
R-
_______ ___________________________________ 5 5 _______
b. Follow-up on last quarterly inspection:_________________________________________________________

________________________________________________________________________________________________
New Business
a. Hazard (inspection) reports reviewed:__________________________________________________________

Hazard Recommendation
Number Description Number
H-
_______ ____________________________________________________________ R-_______
H-
_______ ____________________________________________________________ R-_______
H-
_______ ____________________________________________________________ R-_______
H-
_______ ____________________________________________________________ R-_______
H-
_______ ____________________________________________________________ R-_______
H-
_______ ____________________________________________________________ R-_______
H-
_______ ____________________________________________________________ R-_______
H-
_______ ____________________________________________________________ R-_______
H-
_______ ____________________________________________________________ R-_______
93
Page 2 of 2
Safety Committee Meeting Minutes
b. Accident/incident investigation reviews:
Accident Near Recommendation
Number Miss Description Number
A-
_______ 5 ____________________________________________________________ R-_______
A-
_______ 5 ____________________________________________________________ R-_______
A-
_______ 5 ____________________________________________________________ R-_______
A-
_______ 5 ____________________________________________________________ R-_______
A-
_______ 5 ____________________________________________________________ R-_______
A-
_______ 5 ____________________________________________________________ R-_______
A-
_______ 5 ____________________________________________________________ R-_______
A-
_______ 5 ____________________________________________________________ R-_______
A-
_______ 5 ____________________________________________________________ R-_______
Safety Committee Members Training Report: _________________________________________________________

_________________________________________________________________________________________________
_________________________________________________________________________________________________
Miscellaneous New Business: ________________________________________________________________________

_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
Activity/ Assignment Report:

Description Person Assigned
_____________________________________________________________ _____________________________
_____________________________________________________________ _____________________________
_____________________________________________________________ _____________________________
_____________________________________________________________ _____________________________
_____________________________________________________________ _____________________________
_____________________________________________________________ _____________________________
Committee Remarks: ______________________________________________________________________________

_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
Meeting adjourned: _______________ Next meeting: ________________ _____________________________

Time/ date Time/ date Secretary Signature
_____________________________
Chair Person Signature
94
Hazard Alert Date: _______________
Department: _______________________________________________________________________
Location: _______________________________________________________________________
Description of Hazard: ______________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
Person who discovered hazard: _____________________________________________________
Supervisor actions:
Root Cause (s): ________________________________________________________
_____________________________________________________________________________
Control (s): ________________________________________________________
_____________________________________________________________________________
Date corrected: __________________________ Reviewed by: _____________________
Hazard Alert Date: _______________
Department: _______________________________________________________________________
Location: _______________________________________________________________________
Description of Hazard: ______________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
Person who discovered hazard: _____________________________________________________
Supervisor actions:
Root Cause (s): ________________________________________________________
_____________________________________________________________________________
Control (s): ________________________________________________________
_____________________________________________________________________________
Date corrected: __________________________ Reviewed by: _____________________
95
Hazard Tracking Log

Hazard Reported Date Corrected Responsible Date
Number Description by Reported by Supervisor Corrected
96
Hazard Tracking Log

Hazard Reported Date Corrected Responsible Date
Number Description by Reported by Supervisor Corrected
97
Department of Consumer and Business Services
Oregon Occupational Safety and Health Division (OR-OSHA)
Workshop Evaluation
Workshop Title:Safety Committee Training Date: ___________ Instructor: __________________

____________________________
WE VALUE YOUR COMMENTS
1. What did you like most about the workshop? ________________________________________________
2. What did you like least about the workshop? ________________________________________________
3. Do you feel that the information you received today will help to improve the effectiveness of your
safety committee? Yes _____ No_____
How?___________________________________________________________________________________________
_
________________________________________________________________________________________________
4. What actions can you now take to improve your safety committee?
What?_________________________________________________________________________________
_______________________________________________________________________________________
5. Please rate the layout of the workbook regarding it’s clarity and usefulness.
...Very Effective... ...Not Effective...
10 9 8 7 6 5 4 3 2 1 0
Comments: Please take the time to explain if it was “Not Effective”.
6. Please tell us how you will be using this material to aid you in safety committee training.
7. How could we improve this workshop?

One key to safety success -
Partner with Oregon OSHA Services!
OR-OSHA Services
Oregon OSHA offers a wide variety of safety and health services to employers and employees:
Consultative Services
* Offers no-cost on-site safety and health assistance to Oregon employers for help in recognizing
and correcting safety and health problems in their workplaces; and
* Provides consultations in safety, industrial hygiene, ergonomics, programs and business
assistance;
Education & Conferences

* Conducts statewide training classes and workshops in a wide variety of safety and health
subjects;
* Conducts conferences, seminars and satellite (Oregon ED-Net), and on-site training; and
* Provides assistance to companies in developing safety and health training programs;
Standards and Technical Resources

* Provides technical advice on and interpretations of codes;
* Provides copies of all OR-OSHA codes;
* Publishes booklets, pamphlets, and other materials to assist in the implementation of safety and
health codes and programs; and
* Operates a resource center containing books, topical files, technical periodicals, video and film
lending library, and more than 200 technical data bases.
Enforcement
* Offers pre-job conferences for construction employers;
* Provides abatement assistance to employers who have received citation, and compliance and
technical assistance by phone; and
* Inspects places of employment for occupational safety and health rule violations, and
investigates workplace safety and health complaints and accidents.
Salem Central Office (503) 378-3272

Portland Field Office (503) 229-5910
Give Salem Field Office (503) 378-3274
us Eugene Field Office (541) 686-7562
a Medford Field Office (541) 776-6030
call Bend Field Office (541) 388-6066
Pendleton Field Office (541) 276-9175
Toll free number to OROSHA: 1 (800) 922-2689

Toll free number for training: 1 (888) 292-5247 option 2
Web Site: www.orosha.org
In Compliance with the Americans with Disabilities Act (ADA),
this publication is available in alternative formats by calling the
OR-OSHA Public Relations Manager at (503) 378-3272 (V/TTY).

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* A specific code/rule to be covered * Discussion “Points” for future reference

* Additional text of code/rule

4. ________________________________________________________________________ Purpose 437-001-0765 (1)

What authority does the safety committee?

Oregon OS HA ’s S afet y and t he Sm all Business E mployer

OR-OSHA Safety Committee Training

Purpose 437-001-0765 (1)

List some things that a Safety Committee should do to meet it’s

What authority does the safety committee need?

What role does the safety committee play?

OR-OSHA Safety Committee Training

437-001-0765 (1) Purpose

OR-OSHA Safety Committee Training

(A) * Be composed of an equal number of employer and employee representatives.

Mark One (B) Consist of:

(C) Have a chairperson elected by the committee members.

How did your safety committee’s “Chairperson” become the “Chairperson”?

OR-OSHA Safety Committee Training

OR-OSHA Safety Committee Training

What is the purpose of an agenda?

What should the agenda include?

OR-OSHA Safety Committee Training

Notes Sample Agenda

XYZ Safety Committee

Agenda items Person Responsible

3. Monthly training (20 minutes) Tessie Trainer

Note: Please bring your notes on September’s workplace inspection.

OR-OSHA Safety Committee Training

What happens when meetings that are scheduled get canceled or

How can these problems be addressed?

Can a written “Safety Committee Policy” help and if so how?

437-001-0765 (6) (a) (D)

OR-OSHA Safety Committee Training

437-001-0765 (6) (b) (B)

What kinds of recommendations might a safety committee make?

437-001-0765 (6) (b) (C)

How would you define “reasonable time limit?

OR-OSHA Safety Committee Training

OR-OSHA Safety Committee Training

List a few ways that members could meet this objective.

Which ways would work best in your workplace?

OR-OSHA Safety Committee Training

OR-OSHA Safety Committee Training

How many work areas or departments are there in your company?

Your committee should make a list of each area and/or department.

Each area listed must be inspected each quarter!

OR-OSHA Safety Committee Training

437-001-0765 (6) (d) (B)

437-001-0765 (6) (d) (C)

437-001-0765 (6) (d) (D)

437-001-0765 (6) (d) (E)

OR-OSHA Safety Committee Training

Unsafe Conditions Unsafe Conditions

OR-OSHA Safety Committee Training

OR-OSHA Safety Committee Training

OR-OSHA Safety Committee Training

H_ and E __