Fernando Jose Angelo D.

Desierto
BSCRIM 3-D
Exercise 1
 As a future police officer or public safety officer, discuss the importance of report
writing in your career.
Right Report Writing
Report is a formal document that elaborates on a topic using facts, charts, and graphs
to support its arguments and findings, this is use to analyze any problem and find the
right solution for that problem, it can also be used as a decision making tool, to evaluate
information, it can also be used to identify the weakness in your company and to find a
solution to improve this weakness in your company and report can be use also as quick
source for problem solving because it can share any problem quickly and can solve it
also quickly as possible.
Report writing is a significant exercise in many ways for your professional life. As a
future police man or public officer, we must know how to write a police report because
as a public servant we will encounter many different cases in our daily jobs that is
impossible to memorize all the name and what are their cases about so we must know
how to write report writing with clarity and in chronological order, if we say chronological
order is that the report you write is start at the first and must end with the last part of the
scene, by this method it could be easily read and understand the scenario of the scene
of the crime. Police reports should be written immediately after debriefing to ensure that
the details of what happened are accurate because as the saying goes: memory fades.
Writing a police report as a policeman is very essential because, police report is
considered as a permanent information that have gathered by the police from any
people who has the knowledge of what happened in the crime scene. One's skills as a
police officer are largely evaluated based on his or her written reports. An officer must
not only be able to do his job well and within the scope of the law, but he must also be
able to accurately record information concerning those activities and present it to those
who were not there.
A police report is one of the most underrated and underappreciated in the jobs that
police or law enforcer do, because the media are only showing the arrest and how they
arrest the offender or the suspect but they don’t show the process of doing the police
report. Police report is one of the most important job in the law enforcement and must
gave time to focus in and to improve as a police man or a future police man.

 Why is it important to have a proper etiquette in communication?

Communication is the way a people share any information from others and also it’s the
way people receive an information from others. Communicating with other people has
many ways it may be thru verbal, non-verbal and it could also be a visual. Verbal
communication is the way people communicate by using words and vocal noises to give
and receive an information, on the other hand non-verbal communication is the
transmission of message or signals through a nonverbal platform like eye contact, facial
expression, gestures, posture and body language, another way is through visual
communication this kind of communication is by using visual elements to communicate
information or idea, like using GIF, videos, infographic and many other types of visual
communication.

Communication is an act that must be done properly and with proper etiquette to
communicate with others effectively, this is important because we communicate with
others in our daily lives, in our house, in our workplace or even outside publicly. We
must learn how to communicate with proper etiquette to ensure that the others received
your message as you intended. Proper etiquette in communication is include: Looking
into someone’s eyes as you talk with them, not interrupting someone as they speak,
avoiding negative expressions and feelings, such as swearing or an angry tone, not
picking your nose as someone talks to you, showing up on time to a meeting or a date,
being polite and shaking one’s hand when meeting them or saying goodbye. By using
this proper etiquette, we can show respect to the people we communicate to and it also
help us to understand the message of each other.

Communication in our environment is so very necessary because without this the

people will no longer connected with each other and may results from society problem,
so this must be done properly and with etiquette to prevent any society problem that can
happen and to have a community that is close to each other.

 What is the difference between the vertical memo from top to bottom and vertical
memo from bottom to top?
Vertical memo or Directive memo is the type of memo used by people who has the
power to direct or to control people like CEO, or any higher people that is tasked to
organized people, they use this type of memo to send information with lower-level
employees. Other forms of high-level downward communications include speeches,
blogs, podcasts, and videos. The most common types of downward communication are
everyday directives of department managers or line managers to employees. These can
even be in the form of instruction manuals or company handbooks. On the other hand,
Vertical memo from bottom to top or Report is the type of memo of the lower-level
employee to send information to the higher people. Items typically communicated
upward include progress reports, proposals for projects, budget estimates, grievances
and complaints, suggestions for improvements, and schedule concerns.
  Discuss different kind of memo, parts and purpose
1. Request memo
The objective of a request memo is to gain a favorable response to a request. The
memo must be written in a convincing way. The memo is direct and clear, but not
suitable from the reader’s point of view. As a result, it may even fail to achieve its
objective. Consider the manager’s situation. If many of the departmental personnel
make a similar request, the manager may have to limit the number who can attend.
2. Confirmation Memo
A confirmation memo is designed to confirm in writing something that has been agreed
to verbally. Consider, for example, the sales manager who promises to provide sales
coverage to six more cities if the general manager provides him with three additional
salespeople.
3. Periodic Report Memo:
Monthly cost control reports, quarterly sales reports – are submitted at regular intervals.
Since these memos are written frequently, they are designed and preprinted so that the
writer can complete them quickly. Since these memos are written frequently, they are
designed and preprinted so that the writer can complete them quickly.

4. Ideas and Suggestion Memo:

Sometimes memos are used to convey ideas or suggestions. Very often managers ask
subordinates for suggestions for tackling certain problems. In such instances, an ideas
and suggestions memo is required.

5. Inform study results memo:

Organizational personnel are sometimes asked to write the results of an informal study
in a memo.  The objective of the message is to present the information in an easy-to-
read, understandable form.