Association of Youth NGOs Nepal (AYON Nepal)

Financial, Administrative, and Human Resources Policy Review and Revision

Consultation workshop
Workshop Agenda
Draft
Day 1: Tuesday 14 September 2021

SN Time Detail activity Facilitator Remarks

1 8:30-9:30 Breakfast and Registration VSO and all
2 9:30-9:45 Start of the workshop VSO and AYON jointly
 Welcome
 Objectives sharing
 Introduction
 Budget Plan sharing
3 9:45-11:00 Key note on areas for improvement in the existing Hansh Raj Joshi
Policies & Procedures
 CSOs roles and Spaces in Nepal
 Projectization Vs Institutionalization
4 11:00-11:15 Tea break All
5 11:15-12:00 Areas of improvement in existing policy of AYON Jagadish Kumar Ayer & Sanjay
Kumar Shah
6 12:00-12:45 Areas of improvement in existing policy of AYON Rishi Bhandari and Kewal
Shrestha
7 12:45-1:30 Lunch break
GAP Analysis of Financial & Administrative Policies & procedures Ashish Moktan Lama, RajMS &  Consultant will first
8 1.30-1:45 Grant Income, Budgeting & Control Co. present about the
9 1.45-2:00 Financial Recording & Reporting existing policies
Travel and relevant allowances and procedures
10 2:00 to 2:30 Cash & Bank Management and the identified
 11 2:30 to 3:00 Procurement gaps.
12 3:00 to 3:10 Advance Management  Form 4 groups.
13 3:10 to 3:20 Payroll Management Provide them flip
14 3:20 to 3:40 Travel & reimbursement (DSA) charts and ask
15 3:40 to 4:00 Tea Break them to identify
16 4:00 to 4:15 Fixed Assets Management additional areas of
17 4:15 to 4:25 Consumable/Inventory Management improvement and
18 4:25 to 4:45 Overhead, Operating & Common Cost explore
19 4:45 to 5:00 Audit & Financial Monitoring improvement
actions on all the
gaps
 Consultant will
present the
recommended
actions for
improvement

Day 2: Tuesday 15 September 2021

SN Time Detail activity Facilitator Remarks

1 8:30-9:30 Breakfast VSO and all
2 9:30-9:45 Reflection of previous day AYON
GAP Analysis of Personnel Policies & procedures Ashish Moktan Lama,  Consultant will first present
3 9:45-10:30 Organization Structure (Executive Committee, RajMS & Co. about the existing policies
Secretariat, Committees (HR, Procurement, Audit) and and procedures and the
Authority Delegation identified gaps.
4 10:30- 11:00 Employment Policies & Procedures  Form 4 groups. Provide
5 11:00-11:15 Tea Break them flip charts and ask
6 11:15-12:15 Salaries, Benefits & leave them to identify additional
7 12:15-12:45 Performance Management areas of improvement and
8 12:45-1:30 Lunch explore improvement
9 1:30-2:15 Code of Conduct, Professional Discipline and Standards, actions on all the gaps
Anti Fraud /Corruption  Consultant will present the
10 2:15-2:30 Grievance recommended actions for
11 2:30-2:45 Termination, Retirement improvement
12 2:45-3:00 Miscellaneous
13 3:00-3:15 Tea break
14 3:15-4:00 Open hour to discuss parking lot agenda
15 4:30-5:00 Closing