Terms of Reference

Preparation of Detail Design, Drawing, Cost Estimate and Bidding Documents of

Tropical House and Soil Investigation Report of Tropical House proposed to
construct at National Botanical Garden Godavari, Lalitpur.

1. Introduction:
Tropical house is a type of a greenhouse (also called as glasshouse, hot house) is a structure with
walls and roof made chiefly of transparent material, such as glass, in which plants requiring
regulated climatic conditions are grown. These structures range in size from small sheds to
industrial-sized buildings. The interior of a greenhouse exposed to sunlight becomes significantly
warmer than the external temperature, protecting its contents in cold weather.

Many tropical or hot houses are high tech plant conservation facilities for tropical plants. The tropical houses
are filled with equipment including screening installations, heating, cooling, lighting, and may be controlled by
a computer to optimize conditions for plant growth. Different techniques are then used to evaluate optimality
degrees and comfort ratio of greenhouses, such as air temperature, relative humidity in order to adopt and grow
the tropical plants inside this house.

1.1 Location of proposed tropical house:

The location for the tropical house design is inside the premises of National Botanical Garden,
Godawari, and Lalitpur. National Botanical Garden (NBG) was established in 1962 AD (2019 BS)
under Department of Plant Resources (DPR), Thapathali. It is well known as a center of plant
conservation, education, research, display and recreation. It covers an area of 82 hectares with
variable topography, 40 hectares of which have been transformed into various garden units. It is
surrounded by a natural evergreen forest with Schima-Castanospsis and Alnus as the dominant
species. It is located at the foothill of Mt. Phulchowki (2765 m), the highest peak of the Kathmandu
valley, and lies about 16 km south east of Kathmandu. A natural stream, Godawari, runs through the
middle of the garden.

It comprises a natural plant landscape with various thematic gardens like physic garden, biodiversity
education garden, rock garden, taxonomic family garden, fern garden, special garden, Japanese style
garden, VVIP plantation garden. About 1035 plant species, including angiosperms, gymnosperms
and ferns, are conserved in this botanical garden.

There is also a tropical house, which was built in 2031 BS (1974 AD) by Balaju Yantrasala. The
objective of this house is to display tropical plants for education and ex-situ conservation purposes.
Area of this tropical house (Glasshouse) is 294 m 2 and 12 m in height. This glass house has not
facilities of controlling air temperature and relative humidity. Inside this glass house, many tropical
plants are conserving there but there is not sufficient space available for the ex-situ conservation of
new tropical plants.

2. Objectives of the consultancy services:

 To prepare detailed structural design and drawing of the proposed Tropical House in
National Botanical Garden, Godavari, Lalitpur, Nepal
 To prepare the cost estimation and bidding document for the procurement of construction of Tropical
House.
 To Prepare the Soil Test Report of the project Site.
 3. Scope of work:
 Field reconnaissance by the design and surveying team including Team leader, botanist,
architect, civil and Electric Engineer to carry out assessment & informative survey of
project area.
 Study the site features, soil conditions, topography, climate, vegetation, orientation,
visual quality and existing approach roads.
 The soil test of construction site should be done by using Standard Penetration Test.
Soil should be investigated to explore the different Engineering properties such as,
Moisture Contain Test, Atteberg Limits test, Specific gravity of soil, Dry Density of
Soil, Soil Bearing Capacity of Soil etc. and report should be submitted to the Client.
 Study of topographical survey maps delimiting the exact boundary with details of
existing l and infrastructural features (road, drainage, electrical & waste disposal etc.)
of the site.
 Mobilization of personnel, equipment and logistical support to them to conduct survey
with appropriate accuracy to achieve the objectives.
 For plotting and analyzing the survey data, established software should be used.
 Soil Test as per requirement of proposed structure. Standard Penetration Test should
be done to explore the different engineering properties of soil. SPT Test should
consist at least three numbers of holes and depth of each holes should not be less than
12 mtr.
 Aerial view of Tropical House should resemble floral shape or any alphabetical
letters both are preferable.
 The structural analysis and detail structural drawing should be provided.
 Preparation of detail drawings and design of structural components.
 Prepare detail quantity estimate, rate analysis and BoQ of proposed work.
 Prepare working schedule and budgetary plan or proposed work completion.
 Preparation of conceptual site planning, Master Plan of the Project site.
 The Inception, pre-draft, and the Final Draft Report needs to be presented at a venue
provided by the Employer. The final comments are to be incorporated in the Final
Reports.
 One Workshop should be organized for the presentation of Pre-Draft Report.
 Tropical Plants kept inside the tropical house should be listed.
 All the components of the Tropical house should be designed and the cost estimate of
all the components should be prepared separately.
 Appropriate Rate Analysis should be done for each item considering the Godavari as
project site.
 Both hard and soft copy has to be submitted with final report.

3.1 General Requirements of tropical house

Principle: The warmer temperature in a greenhouse occurs because incident solar radiation passes
through the transparent roof and walls and is absorbed by the floor, earth, and contents, which become
warmer. As the structure is not open to the atmosphere, the warmed air cannot escape via convention,
so the temperature inside the greenhouse rises. This differs from the earth-oriented theory known as
the Green house effects.
The main requirements for tropical house are:
a. Dehumidification
Dehumidifiers – Technologies used to physically remove water vapor from the greenhouse air. These units
work directly to reduce the actual amount of humidity found in the greenhouse.
Ventilation – Opening the greenhouse in order to exchange air with the outdoors. This is the traditional
approach to controlling greenhouse humidity. By letting the humid air out, and introducing new air, you can
achieve a reduction in humidity.

Fans – Used to create airflow within the space. In the context of humidity control, fans help the air reach
different areas of the greenhouse and reach further into dense foliage. Fans alone do not remove water vapor or
reduce the absolute humidity in the growing space.

Dehumidification can be achieved via the use of vents – often controlled automatically via a computer
and recirculation fans.

b. Heating
Heating or electricity is one of the most considerable costs in the operation of greenhouses across the
globe, especially in colder climates.
Cooling is typically done by opening windows in the greenhouse when it gets too warm for the
plants inside it. This can be done manually, or in an automated manner. Window actuators can open
windows due to temperature difference or can be opened by electronic controllers. Electronic
controllers are often used to monitor the temperature and adjust the heating system operation to the
conditions.
c. Lighting
During the day, light enters the greenhouse via the windows and is used by the plants. Some
greenhouses are also equipped with grow light (often LED lights) which is switched on at night to
increase the amount of light the plants get, hereby increasing the growth with certain plants.
3.2 Facilities inside Tropical House
 Temperature and Humidity controlled
 Different temperature zones inside the tropical house
 Water pond for aquatic plants
 Online system with Modern Digital Information Center
 Garden (Space) for the representation of major plants found in Nepal, aboard and nursery area
 Safety and security (fire, CCTV, Guard house)
 Solar Farm (at least 25% of energy from Solar Farm)
 Electricity, water supply and sanitation inside the tropical house
 Waste disposal area
 Physically disabled people friendly pathway
 Gardening outside the tropical house area House having size more than 60 meter length, 12m wide
and more than 12-18m height.

 Ticket room/staff room for visitors in tropical house.

 Control room.

 Staircase should be provided in inside and outside of the tropical house.

 Well equipped with Dehumidifiers, Ventilation, temperature controller and irrigation system
(Sprinkle, Drip, fog system, water reservoir etc.)

 Any others facilities as per requirement of the client.

 4. Team Composition
The details of team composition desired are given as tabulated below:
Experience in
SN Proposed Position Minimum Qualification Envisaged Task Remarks
related field
1 Master in structural 5 yrs. Shall Proposed by
Team Leader engineering consultant
2 Botanist M.Sc. 5 yrs. ,, ,, ,,
3 Architect B. Ar. 5 yrs. ,, ,, ,,
4 Civil Engineer B.E., Civil 5 yrs. ,, ,, ,,
5 Electric Engineer B.E Electrical ,, ,, ,,
3 yrs.

6 Daft Persons (10+2) Passed ,, ,, ,,

3 yrs.

Note:
1) Experience will be counted from the registration date of Nepal Engineering Council.
2) Attach not more than 5 pages CV of each Expert.
3) CV of the each team members should be signed by the individual expert.
4) During the signing of Contract and Report sharing meeting all team members should be present.
5) For the Team leader experience of leading a team is preferable.

5. Time Frame
The time frame for the consultancy services will be 3.0 months from the signing of the contract.

6. Expected Outcome
The outcome of the consulting services is envisaged as follows;
•Preparation of topographical maps including Plan and section of Surveyed site.
•Preparation of Soil Investigation Report.
•Preparation of Detail Design, Drawings, Cost Estimate, BoQ, Tender Documents and other relevant
documents.

7. Reports and Deliverables

The Consultant shall aim to prepare and submit study reports supported with necessary data, illustrations and
drawings at each step of the study process to the DPR. Reports of the study shall be presented in four stages, i.e.
Inception Stage, Pre-Draft Stage, Draft Stage and Final Report Stage, and the reports in these stages shall be
prepared in English, in metric system and shall be submitted to the DPR in printed as well in digital formats.
The suggested changes on each report shall be incorporated in the subsequent final version of the same.

7.1 Inception Report

Two set of Inception Report, both in print & e-format shall be submitted to DPR within 2 weeks
from the date of work commencement for review and necessary inputs and feedbacks. The inception
report shall contain information and architectural & engineering works with documentary evidences
(photographs, drawings etc.) from both field and office including the works carried out in
Preliminary Design Phase & Schematic/Conceptual Design Phase as mentioned under scope of
services.
7.2 Pre-Draft Report
Two sets of pre-Draft Report, both in print (printed in A4 and drawings in A3 sized papers or
appropriate size as decided by the client) & e-format shall be submitted to DPR within 8 weeks
from the date of work commencement for review and necessary inputs and feedbacks. The pre-draft
report shall contain the outcome of Design Development & Detailing Phase mentioned under the
scope of services.
7.3 Draft Report
Two sets of Draft Report, both in print (printed in A4 and drawings in A3 sized papers or
appropriate size as decided by the client) & e-format shall be submitted to DPR within 10 weeks
from the date of work commencement for review and necessary inputs and feedbacks.
The contents of draft final report should essentially include the followings;
7.3.1 Finalized Master Plan of the work
7.3.2 Appropriate architectural design and drawings of the built structures, sanitary &
electrical space layout design and site elements & architectural design report
7.3.3 Soil Test Report should be submitted.
7.3.4 Earthquake resistant structural design and drawings of building structures, structure design
report and engineering design of site infrastructure.
7.3.5 External & internal electrical and sanitary engineering layout including water-supply system
design
7.3.6 A textual report on the concept of architectural design, engineering design including
buildings, the service infrastructure and the site development and findings of pre-draft
report
7.3.7 Three dimensional drawings showing the 3d views of building with site (a birds eye
perspective or alphabetical letters front view other appropriate) & interior views giving
clear idea of the proposed materials & finishes of the main spaces/areas as appropriate
7.3.8 Construction/working drawings of buildings and allied infrastructure
7.3.9 Detailed BOQ, Cost Estimation, Rate analysis and construction specifications and Tender
documents including PQ documents
7.3.10 Phase-wise development Plan

7.4 Final Report

The Final Report will necessarily contain all the requirements of the Draft Report after incorporating
the feedbacks and suggestions from the DPR. In addition, the Final Report will also contain the
Tender Documents. Three sets of Final Reports printed in A4 and drawings in A3 sized paper
or appropriate size determined by the client shall be submitted within 2 weeks of acceptance of
Draft Report.

8. Mode of Payment
If not indicated otherwise in the contract documents, the mode of payment for the assigned task will be
as per the following schedule:
a) 20% of total amount after acceptance of Inception Report
b) 20% of total amount after presentation of pre-Draft Report
c) 40% of total amount after presentation of Draft Report
d) 20% of total Amount after acceptance of Final Report