Business Process Master List read me first!!

Business Process Library / Business Process Master List (BPML)

how to use

Editor: PMO / All for One Group SE

Location: PMO / document library
Disclaimer of warranty: PMO assumes no responsibility for the completeness of the individual spreadsheets.

Depending on the project requirements (project type, size, customer contract), the following sections have to be processed:

data provided by customer

responsibilities

data provided by service provider

GAP analysis

classification of the effect on implementation

related to different characteristics

NOTE:
Please delete the supplied sample data before using this template!
Please hide unused columns.
Please refer to the respective project standards for the naming convention for the BPML file.

The use of predefined selection criteria is supported in some fields.

Please use only these criteria when filling in the form and do not insert any free texts.
The selection criteria are contained and described in the table sheet "legend".

IMPORTANT: Please do not insert new lines below the process id 999999 !
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Business Process Library / Business Process Master List (BPML)
Company:
Project Number:

Topic:

Responsible:

Supported by:

Acceptance by:
ocess Library / Business Process Master List (BPML)
Customer name e.g. SUNRISE AG
XXXXX
e.g. Implementation_x000D_
of the SAPTM Industry Solution NN®
Based on the All for One Steeb “Active Prototyping”_x000D_
Implementation Method

Project Manager

Sub-Project Manager

Steering Committee / Project Manager

<Name des Vorhabens (Programm/Projekt> Business Process Master List business process master list

data provided by service provider

scope item id scope item description scope item description business process area main business area sub business area scope item scope item step description scope item step description business process area IT application group description
(de) (en) (scope item) (scope item) (scope item) step id (de) (en) (scope item step) (de)
(en) (en) (e.g. S/4HANA,
C/4HANA,
ARIBA, EXCEL,
EXTENAL)

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<Name des Vorhabens (Programm/Projekt> Business Process Master List business process master list

GAP analysis
group description tile description tile description transactio app id app description (en) URL-Link level prerequisites application data & attributes output object composite role single role source of degree of need for action need for action need for
(en) (de) (en) n number per scope item solution functional solution
(e.g. user preferences) (e.g. org. units, masterdata, ordertype, etc.) (e.g. forms, edi, etc.) coverage (description) (classification)
(SAP standard / (priority)
industry solution /
template available)

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<Name of Program / Project> Business Process Master List legend

Business Process Library / Business Process Master List (BP

legend

field
process id
value list
none

field
requirement id

value list
none

field
process category

value list
core business process
management process
support process

field
functional area

value list
none

field
process

value list
none

field
sub-process

value list
none

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<Name of Program / Project> Business Process Master List legend

field
sub-process steps

value list
none

field
process variant

value list
none

field
process variant

value list
none

field
system of execution

value list
n/s
manual
WEB
ERP

field
business process requirements

value list
none

field
report
interface
converion
enhancement
form
value list
none

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<Name of Program / Project> Business Process Master List legend

field
requirement type

value list
global
local
legal

field
location 1;
location 2;
location 3;
location 4;
etc.
value list
Y
N

field
business process owner

value list
PBO 1
PBO 2
PBO 3
PBO 4

field
key user

value list
key user 1
key user 2
key user 3
key user 4

field
consultant

value list
consultant 1
consultant 2
consultant 3

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<Name of Program / Project> Business Process Master List legend

consultant 4
consultant 5

field
scope item id

value list
none

field
scope item description (de);
scope item description (en)

value list
none

field
business process area (scope item)

value list
none

field
main business area (scope item) (en)

value list
none

field
sub business area (scope item) (en)

value list
none

field
scope item step id

value list
none

field

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<Name of Program / Project> Business Process Master List legend

scope item step description (de);

scope item step description (en)

value list
none

field
business process area (scope item
step)

value list
none

field
IT application

value list
n/s
S/4HANA
C/4HANA
ARIBA
EXCEL
EXTERNAL

field
group description (de);
group description (en)

field
tile description (de);
tile description (en)

value list
none

field
transaction

value list
none

field
app id

value list
none

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<Name of Program / Project> Business Process Master List legend

field
app description (en)

value list
none

field
URL-Link

value list
none

field
level number

value list
none

field
prerequisites

value list
none

field
application data & attributes

value list
none

field
output object

value list
none

field
composite role per scope item
(frontend) (SI_FE)

composite role per scope item

(backend) (SI_BE)

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<Name of Program / Project> Business Process Master List legend

value list
none

field
role frontend (menu) (FLP)
role frontend (ODATA) (FLA)
role authentification (AUT)

value list
none

field
source of solution
value list
SAP standard
industry solution
template

field
degree of functional coverage
value list
no coverage
conditional coverage

full coverage

field
need for action (description)
value list
none

field
need for action (classification)
value list
legal requirement
request based on customer contract

field
need for solution (priority)
value list
critical
important
less important
nice-to-have

field
potential solution approach
(sketch, draft)
value list

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<Name of Program / Project> Business Process Master List legend

none

field
solution type
value list
Customizing
Report
Interface
Conversion
Enhancement
Form
Training
Organizational Change

field
expected benefit
value list
no benefit
minimal benefit, hardly measurable

improvement in sub-areas

significant improvement

field
organizational change
value list
none
low
medium
high

field
effect on sites that are already
productive with the template
value list
no effect
effect still to be analyzed
new functions to be implemented
(redeployment)

field
integration
value list
none

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<Name of Program / Project> Business Process Master List legend

low
medium
high

field
realization
value list
none
low
medium
high

field
migration
value list
none
low
medium
high

field
training
value list
none
low
medium
high

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 <Name of Program / Project> Business Process Master List legend

Library / Business Process Master List (BPML)

explanation
unique number / id of the process
explanation

explanation
unique number / id of the requirement - only if it originates from a requirement
specification

explanation

explanation
grouping of processes by category

explanation

explanation
brief designation of the functional area

explanation

explanation
brief designation of the process

explanation

explanation
brief designation of the sub-process

explanation

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<Name of Program / Project> Business Process Master List legend

explanation
brief designation of the sub-process steps

explanation

explanation
brief specification of the process variant

explanation

explanation
brief specification of the process variant

explanation

explanation
brief specification of the system of execution

explanation
not specified
action happens manually
action takes place in www
action takes place in ERP-System

explanation
rough and easy-to-understand description of the business requirement

explanation

explanation
specification of the objects currently in use e.g.
report "incoming orders", form "order confirmation", etc.

explanation

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<Name of Program / Project> Business Process Master List legend

explanation
specification of requirement type

explanation
Central function, common usage by all group companies
Functionality used in one country, no legal requirement
Legal requirement - implementation mandatory

explanation
indicates whether a location uses the process

explanation
Yes
No

explanation
name of the business process owner

explanation

explanation
name of the key user

explanation

explanation
name of the consultant

explanation

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<Name of Program / Project> Business Process Master List legend

explanation
unique number of the scope item

explanation

explanation
brief designation of the scope item in german and englisch language

explanation

explanation
key of the business process area

explanation

explanation
short description of the main business area per scope item

explanation

explanation
description of the sub business area per scope item

explanation

explanation
unique number / id of the scope item step

explanation

explanation

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<Name of Program / Project> Business Process Master List legend

brief description of the scope item step in german and englisch language

explanation

explanation
key of the business process area per scope item step

explanation

explanation
brief specification of the IT application

explanation
not specified
action takes place in S/4HANA
action takes place in C/4HANA
action takes place in ARIBA
action takes place in MS EXCEL
action doesn´t takes place in a IT application

explanation
brief description of the group in german and englisch language

explanation
brief description of the tile in german and englisch language

explanation

explanation
transaction code

explanation

explanation
unique number / id of the app

explanation

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<Name of Program / Project> Business Process Master List legend

explanation
brief description of the app in englisch language

explanation

explanation
unique id of the URL-Link

explanation

explanation
number of the level within a Scope Item

explanation

explanation
brief description of the needed prerequisites

explanation

explanation
brief description of the needed application data & attributes
(e.g. org. units, masterdata, ordertype, etc.)

explanation

explanation
brief description of the output object
(e.g. forms, edi, etc.)

explanation

explanation
key of the composite role

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<Name of Program / Project> Business Process Master List legend

explanation

explanation
key of the role

explanation

explanation
classification in which way the solution is provided
explanation
solution is provided by SAP standard
solution is provided by the industry solution
solution ist provided by the template

explanation
classification
explanation
business request is not supported
business requirement is only supported to a limited extent / business requirement can
only be solved with the help of a so-called workaround, i.e. additional expenditure in the
day-to-day business
business requirement is fully supported

explanation
brief description why action is needed
explanation

explanation
classification of the needed action
explanation
legal requirements must be fulfilled
requirements from an existing customer contract must be fulfilled

explanation
priority of the need
explanation
GAP must be closed - show stopper
GAP should be closed to avoid overtime due to workarounds
workaround is acceptable
nice-to-have - can also be implemented at a later date

explanation
rough and easy-to-understand description of the potential solution approach

explanation

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<Name of Program / Project> Business Process Master List legend

explanation
priority of the need
explanation
customizing / delta customizing required
report required
interface required
migration of data required
enhancement required
form required
training required
adjustment of structural and/or process organization required

explanation
dimension of the implementation effort
explanation
no measurable benefit expected
Minimal qualitative improvements in day-to-day business (e.g. information transparency);
benefit cannot, however, be calculated in the form of monetary savings; provision of a
solution (close GAP) is therefore rather a "nice-to-have
Recognisable improvement in day-to-day business, e.g. through automation of previously
manual processes; nevertheless, a monetary benefit can only be determined in partial
areas; provision of a solution (close GAP) is an "uncritical" benefit

Significant improvement in process handling leads to a measurable reduction in

workload, e.g. through full system support for a previously manual process; significant
improvement in processing time, more service for the customer and/or improvement in
product quality; benefit can be evaluated in monetary terms; provision of a solution
(close GAP) is therefore a "compelling necessary" benefit

explanation
degree of organizational change
explanation

transaction level affected, can be solved by training

current handling affected
handling of the process affected

explanation
dimension of the implementation effort

explanation
no effect
before a statement can be made, further analyses are necessary
Due to fundamental design changes, these must also be implemented at already
productive locations.

explanation
degree of integration depending on the number of departments concerned
explanation

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<Name of Program / Project> Business Process Master List legend

< 3 departments concerned

> = 3 und < 5 departments concerned
> 5 departments concerned

explanation
dimension of the implementation effort
explanation

< 10 person days

> 10 person days and < 20 person days
> 20 person days

explanation
degree of migration depending on the number of migration objects
explanation

2
3 to 6
more than 6

explanation
degree of migration depending on the number of migration objects
explanation

2
3 to 6
more than 6

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