Philcom Hse Plan and Procedure

HSE Plan and Procedure
Prepared for
SHELL PETROULEUM DEVELOPMENT COMPANY OF NIGERIA
TECHNICAL TENDER
For
THE PROVISION OF INTEGRATED WASTE RECYCLING AND TREATMENT

SERVICES
Contract No.: NG01023052
SUBMITTED BY
PHILCOM INTEGRATED LTD
Address: No. 5 Ndele Street D/Line, Port Harcourt, Rivers State
E-Mail: philcomintegratedinfoe@yahoo.co.uk
Tel: 08033094099 & 08075101935
APRIL, 2019
Table of Contents
Document Approval Sheet .......................................................................................... 3
Background and Introduction ...................................................................................... 5
Contract HSE Plan Template ................................................................................... 12
Date: Adopted from SEPCiN HSE Page:

17/05/2019 Plan template 2 of 34
PHILCOM INTEGRATED LTD
Project Title: HE PROVISION OF INTEGRATED WASTE RECYCLING AND

TREATMENT SERVICES
Contract Number: NG01023052
Document Review and Approval
Revision:
Action Name Title Company Signature Date
PREPARED HSE OFFICER PEBAN GLOBAL.

BY
AGREED BY MANAGING PEBAN GLOBAL.
DIRECTOR
CHECKED HSE ADVISER SPDC
BY
AGREED BY CONTRACT SPDC
HOLDER
APPROVED CONTRACT SPDC
BY OWNER
The plan shall be reviewed annually to reflect new HSE practices and standard of our client.
Revision Date Pages Reason
ALL INITIAL PUBLICATION

TABLE OF CONTENTS
1.0 Introduction .............................................................................................................. 5

2.0 Scope of Work .......................................................... Error! Bookmark not defined.
3.0 Organisation and Responsibilities ...........................................................................11

4.0 Hazard Identification, Risk Assessment and Control ...............................................14
5.0 Project HSE Requirements .....................................................................................16
6.0 HSE Training ............................................................ Error! Bookmark not defined.
7.0 HSE Communication................................................. Error! Bookmark not defined.
8.0 Emergency Response Plan....................................... Error! Bookmark not defined.
9.0 Journey Management .............................................................................................28
10.0 Audits, Inspections ..................................................................................................30
11.0 Security plan ...........................................................................................................30
12.0 HSE Action Plan and Performance Monitoring ........................................................31
13.0 Management Review…………………………………………………..

1.0 Introduction
• Introduction Statement
• In PHILCOM INTEGRATED LTD leadership is by example and therefore, the
Management is responsible for the safe operations. Management ensures that
the project is executed in line with the HSE plan. Management also ensures that
all specific including the legal requirements of the state.
• The management of PHILCOM INTEGRATED LTD is committed to timely

delivery and executing of jobs in line with our client HSE best practices.
• The Management motivates and Sanctions staff for good performances and Non-
conformances and ensures reduction of Risk at work site to ALARP through
Compliances, Interventions, respect and reporting on unsafe Act/Condition/NM.
• To achieve goal zero in our operations, the management shall ensure that, for
any reason a job is considered unsafe, such work must be stopped, and review
the Task/Procedure & hazards involved and apply the safest method in delivering
such job.
MR. BARIDOR BADOM

MANAGING DIRECTOR
17TH MAY, 2019

Contractor HSE Policy
It is the policy of PHILCOM INTEGRATED LTD to provide a safe and healthy work
environment for all contractors, sub-contractors and employees. No phase of our
operations or administration is considered to be of greater importance than injury and
illness prevention. Safety takes precedence over expedience or shortcuts. We believe
that accidents are caused by carelessness and that every accident and every injury is
avoidable. We will take every reasonable step to reduce the possibility of injury, illness
or accident.
It is the responsibility of all employees to maintain a safe working environment. It is the

specific responsibility of management to ensure that safety is a primary condition at all
times through instrument and control. We have recognized our responsibility to manage
in such a way that resources are conserved and utilized effectively. Accordingly the
policy is that PHILCOM INTEGRATED LTD will, among others:
❖ Give the highest priority to the health, safety and security of employees, sub-
contractors and members of the public in order to achieve continuous
improvement in HSE performance.
❖ Maintain professional and competent staff that will perform their jobs in line with
HSE policy, and also review and develop new HSE practices and procedures.
❖ Work with the host communities to promote harmonious relationships.
❖ Ensure that HSE policies will at all times be implemented according to the
relevant laws and regulations guiding the operations in the Federal Republic of
Nigeria. They shall also reflect the SPDC’s standards.
MR. BARIDOR BADOM

MANAGING DIRECTOR
17TH MAY, 2019

NO SMOKING, DRUG & ALCOHOL POLICY
Smoking is injurious to health. Therefore, smoking of any sort, inhalation or chewing of

tobacco is prohibited on our worksites.
It is the company’s obligation to maintain Safe Health and efficient working conditions
for its employees. Being under the influence of a drug or alcohol in the job may pose
serious health and safety risks not only to the consumer but also to the safety of co-
workers, members of the public and the employee’s performance.
Any employee of PHILCOM INTEGRATED LTD found smoking cigarette or consuming

hard drugs on site would be summarily dismissed.
MR. BARIDOR BADOM

MANAGING DIRECTOR
17TH MAY, 2019

OCCUPATIONAL HEALTH POLICY
It is PHILCOM INTEGRATED LTD policy that all activities shall be planned and
executed in a manner that preserves the health of her employees.
The implications of this policy are:

• Smoking in all operational areas, on company transport, and in public areas,
corridors, meeting rooms and shared offices, is prohibited.
• Consumption of alcohol and drugs in our company premises during working
hours is prohibited.
• Employees’ health shall be monitored on a regular basis via medical check-up.
• Analysis of accident and sickness incidents shall be routinely performed to
identify harmful operations practices and the necessary corrective action
implemented.
• Performance appraisal reward shall be given to employees with good health
habit.\
MR. BARIDOR BADOM

MANAGING DIRECTOR
17TH MAY, 2019

Project HSE Objective
The objectives of the horticulture services is to meet clients

Key strategic goals of sustainable environment (Keep Shell Nigeria Clean Campaign) in
line with ISO 14001 through:
o Providing a safe, efficient and effective horticulture services
o Ensuring that hazards and risks associated Road sweeping are identified and
managed to ALARP.
o Educating the workers and general public to the benefits of good house keeping
o Ensuring that staff competence is improved geared towards effective service
delivery.
o Ensuring that personnel are issued with the right tools and equipment to execute
jobs safely.
o Set Key Performance Indicators (KPI) that will aid achieving Goal Zero.
o Ensuring that all personnel intervene in unsafe acts/conditions and timely
reporting.
MR. BARIDOR BADOM

MANAGING DIRECTOR
17TH MAY, 2019

2.0 SCOPE DESCRIPTION
ARTICLE 1 - GENERAL
2.0 SPDC shall request all contractors to be pre-qualified in the product category shall be
Nigeria vendors that meet the requirement.
2.1 A: Collection & Transportation of Medical Waste
PROVISION OF INTEGRATED WASTE RECYCLING AND TREATMENT SERVICES WORK

SCOPE
• Provision of clinical waste evacuation
• Standby of dedicated clinical waste truck
• Provision of biohazard waste bags
• Provision of Personal Protective equipment for personnel
• Provision of HMO for the staff.
2.2 B: Provision of Composting Services

• Shredding, treatment of food waste to produce not less than 12 tonnes per month of
bagged Compost
• Provision of bags and all associated consumables for running the composting
operations.
• Analysis of Compost and Leachate from Maggot pit
• Provision of necessary equipment, tools and consumables
• Personal protective equipment for personnel
• Provision of HMO for the staff.
2.3 C: Maintenance and calibration of weighing bridges/ scales Calibration of Weigh

bridge
• Calibration of Weighing scale
• Calibration of Gas Testers
• Maintenance of Weighing scale
• Maintenance of Weigh bridge
2.4 D: De-sanding of Saver Pits

• Contractor shall be required to de-sand the saver pits in the Eastern and Western
operations. Other works include;
• Provide bags for Packaging and evacuation of contaminated sand without leak
• Clean up of the drain
• Recover oil and containerize same
• Steam washes the oily saver pits after each evacuation.
• Submit Monthly Reports of Operation.

Contractor shall be responsible for the provision of competent skill and unskilled personnel,
relevant PPE and other HSE requirements for the execution of this service.
Provision of HMO for the staff.
1.5 E: Provision of Mulching Services

• Disposal of some biodegradable waste streams (wood, tress trimmings, tress trunks)
from SPDC Eastern and Western Operations in accordance with approved SEPCiN and
government regulations in the vendors facility via mulching
• Provision of mulching equipment to reduce some biodegradable waste streams to
manageable sizes and use same for mulching of herbs, flowers, tress as may be
required by the estate services
• Pigging of produced mulch for ease of collection
• The availability of all necessary & critical spares and maintenance of equipment for
provision of services, which may include appropriate waste management permit from
regulatory bodies
• Provide any other services that may become necessary to execute the service
• he items shall be called-off as the need arises and unit rate payment made. Provision of
recommended PPEs (safety shoes, coveralls, helmets, hand gloves, eye goggles, noise
masks and car-muff) for personnel
1.6 F: Integrated Waste Management Piggery And Consultancy Services.

The services to be provided by this contract shall include but not limited to the following:
All necessary management for Food waste Collection and Management of the SPDC
Piggery facilities
3.0 Organisation and Responsibilities
Organization and Responsibilities

MR. BARIDOR BADOM
Managing Director
Supervisor
Emmanuel Okorokwo
Felix Bodo
Painters Plumbers Labour
Safety Officer
Stephen Tenalo
First Aider
RESPONSIBILITIES
Managing Director (B.Sc. Business Magt)
The Managing Director shall be responsible for the following:
• Responsible for the provision of an effective HSE plan to manage HSE hazards in
the contract.
• Constitute a committee and ensure a prompt and thorough investigation of major
incidents/accidents
• Provision of Resources for smooth running of the Contract
• Motivation for all level of staff including Personnel training and development.
Site Management (B.Tech. Civil Engineer)

Responsibilities shall include:
• Implementing the company HSE plan for the contract
• Ensure thorough investigation of all accidents when the need arise.
• Developing and reviewing of HSE management guidelines
• Monitoring of HSE Plan performance
• Effective Road Sweeping management in line with contract terms.
• Stopping work when situation proves unsafe
• Implementation of safety rules and regulations.
Site Supervisor (B.Eng. Civil)

• Promoting employee participation in HSE Issues
• Enforcement of safety rules and regulations
• Collection of data for HSE monitoring program
• Ensure PTW processing/availability on site before work commence
• Conducting of daily tool box meeting and TRIC Implementation
• Stopping work when necessary to prevent injury
• Communicate unsafe situation/near miss to site manager
• All accidents and near misses are reported immediately.

Safety Officer (NISP Level 3 & ADS)
• Liaising with Site Manager and or Managing Director to promote HSE on site.
• Promoting employee participation in HSE matters
• Implement safety rules and regulations
• Investigation of all injuries and illness
• Conducting of site HSE meetings and coordination of tool box Meeting/TRIC
implementation
• Conduct all tool box meetings, site HSE meeting and induction courses for new
employees.
• Liaise with SPDC (Terminal) HSE coordinator for update
• Ensure that the entire workforce respond to emergencies.
Site Nurse/First Aider (ND in Public Health)

• Ensure that there is functional first aid box around and fully stocked at all times.
• Administer first aid to personnel
• Document First Aid Cases.
• Ensure employees are made to obtain treatment no matter how minor the injury
may be.
• Report issues to the HSE Officer.
• Participate in daily tool box meeting
Workers (Labourer/Technician (SSCE)

• Maintain Road in accordance with directives at site
• Stop work when it is unsafe
• Report unsafe situation/near miss to supervisor
• Participate in daily tool box meeting/monthly HSE Meeting

4.0 Hazard Identification, Risk Assessment and Control
List major hazards/risk and controls and ref to listed procedure in the interface
document e.g.
Hazard Risk Level Suggested action/control measure
Something with a (L,M,H) This list is not exhaustive. Below are
potential to cause harm some control measures which you may
find useful when completing your risk
assessment
01. Waste storage M Staff must be suitably trained.
COSHH assessments must be

undertaken for all chemicals with correct
storage and disposal procedures being
adhered to.
Regular housekeeping to ensure waste

does not become a slip, trip or fall hazard.
Waste to be stored in suitable containers

to prevent access by pests.
Suitable personal protective equipment

must be available.
02. Accumulation of waste M Combustible materials on site kept to a
on site minimum and not allowed to accumulate.
Combustibles stored in secure
compounds or bins and emptied regularly.
No combustible waste to be stored near
mobile classrooms, storage tanks or
boiler rooms.
Sufficient storage to accommodate waste
between collections.
If not stored in a locked compound, waste
bins to be secured away from the
buildings. Recommended distance is 8
metres where possible.
Waste bins to be secured in a purpose-
built lockable compound.
Waste bins to be fitted with lockable lids.
03. Disposal of waste H Small amounts of WEEE can be disposed
electrical and electronic of via Household Waste Recycling
equipment (WEEE) Centres.
Large amounts of WEEE should be
disposed of via the supplier of new
electrical equipment or a waste
management company.
04. Disposal of clinical H Clinical waste must be disposed of via a
waste licensed contractor.
Suitable personal protective equipment
must be available.
05. Disposal of hazardous H Hazardous waste must not be disposed of
waste via the normal waste stream.
Special containers for hazardous waste
must be available if needed.
A special collection for hazardous waste
can be arranged with the waste disposal
service provider for sites in the KCC
Waste Collection and Recycling contract.
06. General littering M Regular litter collections.

Awareness raising.
07. Manual handling of M Staff to be suitably trained in manual
waste bags handling.
Suitable gloves supplied.
08. Lack of personal L Where PPE is required, the Personal
protective equipment Protective Equipment checklist should be
(PPE) completed.
Use of litter picking tool.
CONSEQUENCE INCREASING LIKELIHOOD
A B c D E
Never Heard of Incident Happens Happens
ENVIRONME
heard of in the has several several

Reputation
in industry occurred times per times

in FNL year in
PEOPLE
SEVERITY
industry per year

FNL
in a
ASSET
NT
location
0 No No No effect No impact
healt damage
h effect/injury
I Slight health Slight Slight Slight impact Low Risk
effect/injury damage effect
2 Minor health Minor Minor Limited Medium
effect/injury damage effect impact Risk
3 Major Injury Localized Localized Considerable
damage effect impact
4 Single Major Major National
Fatality damage effect impact
5 Multiple Extensive Massive International High Risk
Fatalities damage effect impact

5.0 Project HSE Requirements
5.1 General HSE Requirements

• Life Saving Rules
As part of PHILCOM INTEGRATED LTD policy, all newly employed staff should
undergo an HSE induction process. The responsibility of inducting all staffs on
site lies with the HSE officer. The HSE Officer takes the staff through basic HSE
matters – the 12 Life Saving Rules, three Golden rules, fire, first aid, and
retainer clinic and the address, Safe handling of Chemical, Unsafe
Act/Unsafe Condition reporting, common job instructions, procedures, policies,
emergency response procedures within the location. The Site HSE officer keeps
record of induction done.
• Site HSE Rules
All staffs of PHILCOM INTEGRATED LTD shall have to adhere strictly to all
HSE rules and procedures on site. Among these rules are
- Toolbox talk should be conducted before commencement of any medium,
high or extreme risk job task. This will ensure that workers become aware
of all aspects of the task, HSE implications and the role they are to play
should problem occur.
- PTW sequence
- No unauthorized persons shall have access in to the work area
- Waste shall be segregated properly
- No smoking and drinking during working hours
- Conduct thorough risk assessment before any job is done
- Observe UA/UC/NM
• Medical fitness of workers:
The management will ensure that there is/are retainership clinic available for
use by personnel. The names and addresses of the clinic must be made known
to all staff. All staff of the company shall be medically certified by the
acknowledged retainership clinic. The certificates of fitness duly signed and
stamped by the clinic shall be documented in the office and sites of work for
every major project. The management will establish sites clinics, fully equipped
Doc. No.: Version: Date: Custodian: Adopted from SEPCiN HSE Page:
01 17/05/2019 Plan template 16 of 34
Printed copies are uncontrolled
and with site nurse. But for all projects, there should be on site, fully quipped
first aid box available and first aider/Nurse
• Accommodation and catering:
It is the responsibility of PHILCOM INTEGRATED LTD to ensure the comfort
of its personnel. Accommodation and feeding arrangements shall be made to
ensure comfort and effective job delivery.
• Working hours:
The working hours shall be for eight (8) hours each day. Work starts at 8am
and closing is 4pm.
• First aid training & Basic fire fighting
Management understands that a trained work force is a valuable asset. To
this end, the contract manager shall liaise with appropriate department/HSE
institute to ensure that workforce is trained on first aid and basic fire fighting.
• Incident reporting and investigation:
All accident should be reported as soon as they occur giving factual information
to management in order to prevent recurrence by accurately determining the
case and contributing factor. There are two stages of accident investigation
team.
ACCIDENT REPORTING
In the event of an accident occurring, the most senior personnel on site at the
time shall report the accident immediately to the SPDC supervisor and the
company’s head office giving the following information.
a. Type of accident/incident
b. Place, date and time of accident/incident
c. What happened?
d. Location of causalities
e. Medical treatment received by casualties
f. What is being done?
g. Further action required
h. Injuries – number/extent
- A preliminary report shall be submitted to SPDC within 24 hour

- Accident shall be investigated and a detailed written report shall be
submitted to SPDC
- A road traffic accident involving a third party shall be reported to the
Nigerian police also within 24 hours
ACCIDENT CONTROL ANALYSIS

A. Safety performance
- Job hazard analysis
- Enforcement of safety rules
- Adequate safety knowledge
- Promotion of employee participation in safety
- Proper job placement
- Development of safe working condition
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B. MENTAL CONDITION OF WORKERS
- Regular safety contacts by supervisor
- Adequate safety introduction and on the job training
- Safety promotion and publicity
- Employee participation in safety programs
- Regular safety meeting
- Proper job placement
- Adequate medical facilities
• Stop work authority

All the workers have the authority to stop work when it is discovered not to
be safe. Safety is the key priority and everyone responsibility.
5.2 Safe Work Permits

Cold work permit
Hot work permit
Excavation permit
5.3 Subcontractor Management:

Subcontractors and their personnel are responsible for reading,
understanding, and complying with all site requirements. Subcontractors are
required to follow the guidelines established in this Health and Safety plan,
SPDC regulations and should develop safety guidelines specific to the work
functions which supplement this HEALTH and SAFETY guidelines which, will
be submitted to the Health and Safety Manager for review and approval prior
to start off on site work activities.
Each sub-contractor will designate a safety coordinator, with the authority
and responsibility to implement health and safety requirements for the
subcontractor’s employees. The safety coordinator will also serve as the
subcontractor’s point of contact with the SITE HSE Officers concerning
safety issues.
PHILCOM INTEGRATED LTD will implement a verification system by
making sure that:
• When a subcontractor is executing a job, its Operations Manager, and
the Site Supervisor would hold a meeting with ERETEK ENGINEERING
NIG’ LTD HSE Officer before starting work to ascertain their compliance
with the HSE plan.
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• All subcontractors’ equipment is subject to pre-mobilization inspection by
both SPDC and PHILCOM INTEGRATED LTD before it’s put to use on
the project.
• It is the responsibility of the subcontractor under PHILCOM
INTEGRATED LTD supervision to ensure that all tasks under his purview
are carried out in a safe and professional manner, without danger to its
staff and other site user.
• These tasks must be carried out in accordance with the provisions of the
HSE plan and applicable SPDC regulations
• All subcontractors must provide all the required personal protective
equipment (PPE) for all staff on site and ensure their proper use. They
must keep an approved first aid kit on site.
• PHILCOM INTEGRATED LTD reserves the right to request for the
withdrawal of a subcontractor or any staff for unsafe conduct. Only
contractors with a good and safe reputation will be selected.
IDENTIFICATION AND VETTING
PHILCOM INTEGRATED LTD has developed criteria to ensure that the high
standards of HSE performance are maintained on its projects. In order to be
short-listed as a contractor by PHILCOM INTEGRATED LTD, the following
requirements need to be presented and approved.
• A full statement of capabilities showing HSE programs
• List of projects completed with dates including ongoing ones if any
• Evidence of HSE statistical data from previous projects
• Resumes of management staff showing their HSE competences.
• Affidavit of wages paid to be consistent with the industry’s minimum
• Evidence to show that staffs are competent, to enable them perform their
roles safely.
• Proof of a sound HSE management system
In addition to the above, PHILCOM INTEGRATED LTD will conduct an in
depth interview of the prospective contractor’s management staff.
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5.4 Plants and Equipment Management
• List of required equipment, premob/certification status and frequency Fire
extinguisher
First aid box
Personal protective equipment
Hand tools
5.5 Personal Protective Equipment (PPE)

Rain Coat
Eye goggles
Safety helmet
Nose mask
Safety rain boot
Safety shoe
Coverall
Fire extinguisher
Ear muffs
Hand glove (PVC, leather)
Match PPE requirements with type of activity e.g.

S/N Hazard/Risk Type of Work PPE
1 Head injury Carrying load on the head Safety helmet
2 Body injury Carting away dirt Coverall, safety
Helmet, eye goggles
Pvc hand gloves
3 Hand injuries Manual handling, Hand gloves
4 Man overboard Sea transport Use of PFD
5 Chemicals N/A
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5.6 Waste Management:
PHILCOM INTEGRATED LTD shall minimize the impact of her operators on the
environment by applying all practical & reasonable measures to minimize the
generation of waste and to manage and dispose all unavoidable waste in an
environmental friendly manner.
Workers shall be responsible for waste generated from activities in which they
are involved. Waste that cannot be reused shall be safety disposed and covered
by a waste Disposal Consignment Note.
The management of waste in PHILCOM INTEGRATED LTD is a line
responsibility Supervisors shall be responsible for ensuring that adequate
measures are put in place for the prevention, segregation, recycling and
disposal of waste before commencement of any activity.
5.7 Hazardous Materials Management

6 List here or append a separate Chemical Inventory List
Chemical name Special PPE or handling Requirement
Chloride solution Wear nose mask, wear protective covering, wear eye goggles
standard
Sodium hydroxide Respirator, protective gloves and coverall, plastic hard hat.
Chloroxylenol Pvc gloves or direct contact, mono glasses.
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6.0 HSE Training
HSE TRAINING CHART/MATRIX FOR STAFF 2013
S/N NAME OF STAFF JA FE MA AP MA JU JU AU SE OC NO DE
N B R R Y N L G P T V C
1. MR. BARIDOR
BADOM
2. FELIX BODO
3 NGBAA DORNU
4 TENALO STEPHEN
5 EMMANUEL
OKOROKWO
6
LEGEND
General HSE
Advanced HSE
Basic Fire Fighting Advanced

Fire Fighting
HSE
Supervision
First Aid and CPR
Defensive Driving
Basic HSE
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7.0 HSE Communication
PHILCOM INTEGRATED LTD MEETING SCHEDULE
SCHEDULING FOR HSE MEETING
S/N ACTIVITIES FOR WHOM SCHEDULE REMARKS
1. Contractor site All personnel on site Monthly last To be presided over
HSE Meeting (including SPDC site Friday of the by Project Engineer
Representative) month or Construction
Manager
2. SPDC and Contractor Management Monthly To be presided over
PHILCOM Staff with contract by Project Engineer
INTEGRATED holders and site or Contract Holder
LTD HSE Meeting representative (Project
Engineer HSE Manager
and Construction
Manager
3 Tool box meeting All personnel on site Daily To be presided over
by HSE Officer/
supervisors
•
S/N MONTH DATE ACTUAL TOPIC RESOURCE VENUE
PERSON
1 January 20/01/2013 HAZARDS AND HSE Officer Site office
EFFECT
MANAGEMENT
2 February 11/02/2013 ACCIDENT HSE Officer Site office
PREVENTION
3 March 30/03/2013 PERSONAL HSE Officer Site office
HYGEINE
4 April 15/04/2013 PPE COMPLIANCE HSE Officer Site office
5 May 28/05/2013 PERSONAL HSE Officer Site office
SECURITY
6 June 25/06/2013 SOUND HSE Officer Site office
MANAGEMENT
7 July 30/07/2013 IMPORTANCE OF HSE Officer Site office
DRILLS
8 August 28/08/2013 HSE CULTURE HSE Officer Site office
9 September 30/09/2013 HSE HSE Officer Site office
COMMUNICATION
10 October 29/10/2013 STRESS HSE Officer Site office
MANAGEMENT
11 November 26/11/2013 ACCIDENT HSE Officer Site office
REPORTING
12 December 16/12/2013 ENVIRONMENTAL HSE Officer Site office
CONSERVATION
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HSE MEETING STRUCTURE
(a) TYPICAL HSE MEETING AGENDA

1. Opening Prayer
2. Minutes of previous meeting
3. Approval of minutes
4. Matters Arising
5. - Highlights from UIG/H/IEF – monthly HSE meetings
- Health issues
- Safety issues
- Environmental issues
- Security issues
- HSE performance
- Related matters
- Feedback from UIG/H/IEF
6. AOB
7. Refreshment
8. Closing Remarks
9. Closing prayer
8.0 Emergency Response Drill Plan

Emergencies can be described as situations that present a significant threat to
the health and to greater extent to the life of personnel. These can result from
chemical exposures environmental pollution, fire outbreak, accidents and
snakebites.
DRILL PLAN (ETC)

EMERGENCY DRILLS
All employees are trained on emergency situations and their associated drill.
Emergency/drills are frequent and can be initiated at all time without prior notice.
PHILCOM INTEGRATED LTD has a laid down procedure to follow up drills.
Emergency warnings are often posted in office and site. Drills will be schedule
as follows:
SCHEDULE OF DRILLS
S/N TYPE DURATION SCHEDULE ACTUAL DRILL FOCAL REMARKS
POINT
1 FIRE 30 MINUTES 16/03/2013 HSE OFFICER
2 MEDICAL 30 MINUTES 16/03/2013 SITE SUPERVISOR
3 SECURITY 30 MINUTES 09/09/2013 HSE OFFICER
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Fire out break emergency
In the event of any minor fire incident it would be put out using portable fire
extinguishers, while major fire incidents require more technical approach and
trained fire fighter shall be invited to fight the fire.
In case of fire, workers are advised to act as follows:
Raise alarm to warn people in the vicinity
• Shut off power supply and remove any combustible materials near the
fire, close doors and window, but do not lock
• Fight fire with appropriate fire equipment if it is safe to do so
• Inform supervisor immediately
• Call fire services emergency #(M=144, S=133, F=122)
• Leave scene of incident and gather at the muster point at the sound of
the alarm for roll call
• Do not go back to work until you are told to do so.
Assault emergency
In case of assault by host community or attack by men of the underworld the
following attitude shall be displayed:
1. Watch the number of persons involved in the attack
2. Listen carefully and note their demands
3. Obey as instructed by the attackers
4. Do not retaliate any action from the attackers
5. Immediately after attackers have gone carry out muster action to ensure
that all persons on site are safe.
6. Follow established procedure for MEDEVAC IF ANY PERSON IS
INJURED
Basic evacuation procedures

All employees must study the evacuation plan; know the proper exists, corridors
and responsibilities of their section.
Each employee should know where to report upon evacuation, and should stay
there until roll call is taken or a supervisory authority gives further instructions.
NO ONE IS ALLOWED TO RE-ENTER THE BUILDING ONCE EVACUATED,
UNLESS AUTHORIZED AND UNDER THE DIRECTION OF THE FIRE
WARDEN
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At “no time” will anyone be allowed to stand in, or block any exists or corridors,
nor will they be allowed to remove any equipment such as files, etc. These
areas must be kept clear for emergency personnel in rescuing, fire fighting or
removal of dangerous substances. The appropriate agency (either fire or Policy)
will have the authority over employees in giving guidance for the direction of
traffic flow for evacuation.
The fire warden will take the roll call at the employees assigned assembly point.
In the event that a person is not accounted for, or there is some reason to
suspect that an employee is the building, “immediate notification” should be
made.
In case of emergency, the staff of PHILCOM INTEGRATED LTD shall be trained

to respond immediately.
01 17/05/2019 Plan template 26 of 34
EMERGENCY PROCEDURE CHART
CONTRACTOR EMERGENCY
PROCEDURE
FIRST ACTIVATE FIRE MEDICAL CONTACT CONTRACT

ALARM APPLY FIRE SAFETY/FIRST AIDER PROJECT ENGR.
EXTINGUISHER IF 07030186287
SAFE TO CLOSE EXT.
08033123358
SHUT DOWN SITE CALL MEDICAL ON

EXT. 122 DIVINE PEARL CALL SECURITY
ON EMERGENCY IF
NECESSARY CLINICS & MATERNITY ON EXT. 133
LTD (084-234917)
CALL
SECURITY ON
EXT. 144
ASSEMBLE AT THE MUSTER POINT & TAKE ROLL CALL
CLIENTS REPRESENTATIVES 39572
The following emergency numbers shall be notified
Fire (SPDC) 144

I.A. CLINIC (SPDC) 122
SECURITY (SPDC) 133
BASE OFFICE 08033123358
01 17/05/2019 Plan template 27 of 34
9.0 Journey Management
Road transportation: safe road journey can be achieved through proper defensive
driving techniques. This technique aim at that journey is successful done to save life,
money and time, in spite of the various conditions around us and the action of other.
Pre Mobilization Inspection
Before any pre-mobilization is carried out, our in-house HSE management normally
checks the following before presenting to our client. All observed defects are
satisfactorily checked. We also ensure that all vehicles, meets the required safety
standard, through constant checks and maintenance.
Driver selection:
The selection of drivers is very essential in PHILCOM INTEGRATED LTD..
The driver must have a minimum of five years of experience. He must be trained on
DDC at least 3 times within the past 5 years. Drivers will also undergo SPDC DEP I
and II training course. His experience must enable him to have a good sense of
judgment and an excellent driving skill.
The driver must be physically and mentally fit for the journey, no drugs (marijuana,
narcotics, and tranquilizers).
Vehicle condition:
The vehicles must have a pre-mobilization certificate issued, after inspection, from
SHELL.
a. Seat belt for all occupants, except in trucks and buses where it is
provided only in the front seats.
b. One side mirror on each side.
c. One fire extinguisher.
d. A first aid box.
e. Indication of current tyre pressure.
f. Reverse alarm for trucks and buses.
Vehicle will be inspected daily by drivers before use using inspection checklists.
Vehicle loads
01 17/05/2019 Plan template 28 of 34
All loads shall be adequately placed and well secured. Any vehicle carrying an
abnormally large and heavy load shall be so marked in front and rear to warn other road
users. Loads protruding beyond the rear of the vehicles shall be marked by a red flag
by day and red light at night. No load shall exceed the width of the vehicle unless the
vehicle is provided with an escort, who shall be giving on-coming vehicles advance
warning of the loaded vehicle. Personnel shall not be carried in the load carrying area
of goods vehicle.
▪ Trip condition:
The weather is the most important factor in trip condition. If it’s raining the
driver must adjust his speed limit accordingly, it it’s a sunny day he should
make that the sun won’t disturb him else the company will provide for him
coloured or photocronic glasses.
▪ Weather condition:
Drivers should be careful and study the weather conditions before any
journey is executed specially when roads are we and slippery, they should
be aware that:
- Reflection depending on intensity of the rays and mirage can constitute a
driving hazard in the day.
- Restricted visibility glare reflection form other vehicles may affect ones
driving ability in the night, and the driver should adjust his driving to suit
the existing weather condition.
- Light scattering on windscreen can affect the vision of the driver,

therefore he shouldn’t over drive the headlight and ensure that the
windscreen is always clean to avoid these effects.
▪ In Vehicle Monitoring System (IVMS)

The speed of all light duty vehicles in use is monitored with installed IVMS.
These will help to keep track of speed, distance travel and bad driving
habits.
These systems are normally down loaded every month and erring drivers
are cautioned through this medium.
▪ Incentive and Sanctions
Apart from continuous training, no driver will be allowed outside our gate
without the seat belt on and also without having filled in his journey
management slip. Other incentives have been introduced by the company to
make sure that there are no incidents, such as:
- Driving bonus for drivers who make perfect trips.
- Commendations from management.
- Yearly safe driving bonus for accident free drivers.
PHILCOM INTEGRATED LTD shall appoint competent Land Journey Management

personnel with the relevant knowledge of Journey Management. The personnel shall be
responsible for the provision of Journey Management form, filling and authorization of
all Land Journeys
01 17/05/2019 Plan template 29 of 34
6.0 Audits, Inspections
7.0 HSE Audit / Inspection will remain a HSE Management strategy throughout
the execution of this project.
8.0 The idea will be to identify HSE lapses and make recommendation for the
elimination and control of hazard identified.
9.0 Management will continuously follow the schedule below, monitor compliance
and support the implementation of recommendation made without delay.
S/NO TYPE OF AUDIT PERIOD
1. SITE MANAGEMENT HSE AUDIT INSPECTION MONTHLY
2. TOP MANAGEMENT AUDIT / INSPECTION ONCE IN 6
MONTHS
10.0 Security plan

Due to rate high rate insecurity at worksite, PHILCOM INTEGRATED LTD has a
policy that:
a. Work shall not commence and day unless site is certified SAFE and any
risk associated with work taken care of.
b. All workers shall be provided with identity cards
c. Only visitors with proper identification shall be allowed entry to the work
site
d. Visitor register shall be maintained at the work sites
e. All vehicles entry and departure from site shall be inspected by security
men to ensure that materials/equipment movements in and out of site are
authorized.
All personnel are advised to be their environment at all times and report all
suspicious acts and movement to the security department.
01 17/05/2019 Plan template 30 of 34
11.0 HSE Action Plan and Performance Monitoring
12.1 HSE Action Plan

Outline key HSE action Plan in a table for example
Item Description Action Responsibility Target
1. Pre-mobilization M.D, project Engr,

Kick-off Meetings with client
HSE officer/SPDC
HSE officer, MD,
Develop and endorse Project HSE Plan
project Engr/SPDC
Develop and sign-off security plan SPDC
Review and confirm adequate work
procedures
2. Mobilization Confirm contract specification of CH

equipment, vehicles etc
Confirm contract specification of SPDC
personnel competence and experience
Medical fitness test of workers including M.D
those subject to the fitness to work
protocol
Conduct and confirm HSE Trainings HSE officer
Carry out HSE induction/orientation HSE officer
Review and approve journey
management plan
3. Site preparation Obtain and confirm all required permits SPDC

Build site office
Housekeeping All
4. Work Execution Obtain relevant permit to work (PTW) SPDC

Develop daily task plans Project Engr.
M.D, HSE officer,
Perform JHA for site activities first aider, project
Engr
Toolbox talks with work crew M.D, HSE officer,
first aider, project
Engr
M.D, HSE officer,
Hold planned HSE meetings first aider, project
Engr
Execute planned drills HSE officer
Inventorize waste generated and HSE Officer
disposed
Compile and report safety statistics HSE Officer
Report incidents, near miss, unsafe All
act/conditions and occupational illnesses
Investigate and share learning from Audit team
incidents
01 17/05/2019 Plan template 31 of 34
5. Demobilization Restore site All
Evacuate material and personnel All
12. 2 HSE Performance Monitoring
HSE PERFORMANCES
INCIDENTS
2016 2017 2018
TARGE ACTUAL TARGET ACTUAL TARGE ACTUAL

T T
1 FATALITY 0 0 0 0 0 0
2 MAJOR INJURY 0 0 0 0 0 0
3 MINOR INJURY 0 0 0 0 0 0
4 FAC 0 0 0 0 0 0
5 RTA 0 0 0 0 0 0
6 LOST TIME INJURY 0 0 0 0 0 0
7 MEDICAL TREATMENT 0 0 0 0 0 0
CASE
8 HAZARD MGT FORMS 300 240 300 280 300 240
9 RESTRICTED WORK 0 0 0 0 0 0
CASE
10 NEAR MISS REPORT 0 2 0 0 0 2
11 MONTHLY HSE MEETING 12 12 12 12 12 12

12 TOOL BOX MEETING DAILY DAILY DAILY DAILY DAILY DAILY
13 EMERGENCY DRILL 12 12 12 12 12 12
14 DEP COMPLIMENTARY 1 0 1 1 1 0
COURCES FOR DRIVERS
15 HSE INSPECTIONS 12 12 12 12 12 12
16 UA/UC 35 39 39 30 35 39
17 IN-HOUSE HSE TRAINING 12 12 12 12 12 12
18 HSE INTERNAL AUDIT 12 12 12 12 12 12
19 WORKERS INCENTIVE 3 3 3 3 3 3
20
CUMMULATIVE MAN- 845,342 855,324 825,000 828,115 825,000 854,112
HOUR
01 17/05/2019 Plan template 32 of 34
Example HSE performance monitoring Indicators
S/N Leading Indicators Plan Actual Lagging Indicators Plan Actual

1 Premob activities 100% Exposure Hours 0
2 Adequate controls for key 100% Fatalities Zero
hazards
3 Mobilization Activities 100% Lost time Injuries Zero
4 HSE Trainings 100% Total Recordable Cases Zero
5 Management Field 100% High Risk Incidents Zero
inspections
6 100% Unsafe acts/unsafe 500
HSE Audits/Inspections conditions
7 Emergency Drills 100% Kilometer driven Zero
8 Compliance to work 100% Motor vehicle incidents Zero
procedures
9 HSE Meetings 100% Security incidents Zero
10 Stop work exercised 100% Waste Generated Zero
01 17/05/2019 Plan template 33 of 34
12.0 MANAGEMENT REVIEW
In order to ensure that our equipment and personnel are in good condition and
complying with our HSE plan, periodic HSE inspection/review will be made by
the management of CHRISTAPOST VENTURES NIGERIA. There shall be
monthly reviews and audits reports, which shall be documented. The
management team shall carry out the audits and review the report and ensure
that follow-up actions are implemented.
S/N AUDIT TYPE TYPE COMPOSITION SCHEDULE

1. Management HSE review General manager, Quarterly
operation manager, and
project supervisor
2. Project Team HSE Review Operation manager, HSE Monthly
supervisor and site
supervisor
3. Routine HSE Review Site supervisor and HSE Daily
officer
01 17/05/2019 Plan template 34 of 34

Philcom Hse Plan and Procedure

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HSE Plan and Procedure

SHELL PETROULEUM DEVELOPMENT COMPANY OF NIGERIA

THE PROVISION OF INTEGRATED WASTE RECYCLING AND TREATMENT

Contract No.: NG01023052

PHILCOM INTEGRATED LTD

Address: No. 5 Ndele Street D/Line, Port Harcourt, Rivers State

Tel: 08033094099 & 08075101935

Background and Introduction ...................................................................................... 5

Contract HSE Plan Template ................................................................................... 12

Date: Adopted from SEPCiN HSE Page:

Project Title: HE PROVISION OF INTEGRATED WASTE RECYCLING AND

Contract Number: NG01023052

Document Review and Approval

Action Name Title Company Signature Date

PREPARED HSE OFFICER PEBAN GLOBAL.

Revision Date Pages Reason

ALL INITIAL PUBLICATION

Date: Adopted from SEPCiN HSE Page:

1.0 Introduction .............................................................................................................. 5

3.0 Organisation and Responsibilities ...........................................................................11

Date: Adopted from SEPCiN HSE Page:

• The management of PHILCOM INTEGRATED LTD is committed to timely

MR. BARIDOR BADOM

Date: Adopted from SEPCiN HSE Page:

It is the responsibility of all employees to maintain a safe working environment. It is the

MR. BARIDOR BADOM

Date: Adopted from SEPCiN HSE Page:

Smoking is injurious to health. Therefore, smoking of any sort, inhalation or chewing of

Any employee of PHILCOM INTEGRATED LTD found smoking cigarette or consuming

MR. BARIDOR BADOM

Date: Adopted from SEPCiN HSE Page:

The implications of this policy are:

MR. BARIDOR BADOM

Date: Adopted from SEPCiN HSE Page:

The objectives of the horticulture services is to meet clients

MR. BARIDOR BADOM

Date: Adopted from SEPCiN HSE Page:

2.1 A: Collection & Transportation of Medical Waste

PROVISION OF INTEGRATED WASTE RECYCLING AND TREATMENT SERVICES WORK

2.2 B: Provision of Composting Services

2.3 C: Maintenance and calibration of weighing bridges/ scales Calibration of Weigh

2.4 D: De-sanding of Saver Pits

Date: Adopted from SEPCiN HSE Page:

Provision of HMO for the staff.

1.5 E: Provision of Mulching Services

1.6 F: Integrated Waste Management Piggery And Consultancy Services.

3.0 Organisation and Responsibilities

Organization and Responsibilities

Site Management (B.Tech. Civil Engineer)

Site Supervisor (B.Eng. Civil)

Date: Adopted from SEPCiN HSE Page:

Site Nurse/First Aider (ND in Public Health)

Workers (Labourer/Technician (SSCE)

Date: Adopted from SEPCiN HSE Page:

COSHH assessments must be

Regular housekeeping to ensure waste

Waste to be stored in suitable containers

Suitable personal protective equipment

06. General littering M Regular litter collections.

CONSEQUENCE INCREASING LIKELIHOOD

heard of in the has several several

in industry occurred times per times

industry per year