Control Code Control Description Implemented?

Implemented -
kina count parin
pero not as
ACCT - 001 Inventory management and tracking reglar kung
kelan lang may
C-ACCT - 001 - bagong
001 shipment
Use historical data and do estimations on supply Not
productions. Implemented -
ACCT - 001 di nagrerely si
C-ACCT - 001 - company sa
002 mga old data
Communicate with supplier and/or production Implemented -
monitoring and management the head of the
finance and
admin is
C-ACCT - 001 - continuously
ACCT - 001
003 emailing the
supplier sa
buong duration
ng ag ship ng
mga orders
Implemented -
meron namang
nangyayari na
ganito but not
as specific kesa
ACCT - 002 Separation of duties
sa mga big
companies kasi
we only have
C-ACCT - 002 - like 5 office
001 employees
C-ACCT - 002 -
ACCT - 002 Inventory management and tracking Implemented
002
Inventory Update Implemented -
since kina count
naman siya,
ACCT - 002
naaupdate siya
C-ACCT - 002 - pero di ganun
003 ka regular
C-ACCT - 002 -
ACCT - 002 Inventory management and tracking Implemented
004
ACCT - 002 C-ACCT - 002 - Daily huddle and monitoring Implemented -
005 this usually
happens every
morning before
 mag dispatch ng
mga tao sa field.
Lahat ng
kailangang
idiscuss like may
problem si
cutomer, may
sira yung mga
items, sino yung
mga cutsomer
na dapat
puntahan, etc.
Implemented -
kasi parang
bawat gadget
na gumagamit
ng email ng
company,
nagnonotify
muna sa head
ng finance &
admin ng
notification na
ACCT - 002 Access control
na may
nagsasign-in
using that
email. So,
kailangan niya
munang i-
approve bago
makapag-sign in
yung gagamit
C-ACCT - 002 - nong email na
006 yun.
C-ACCT - 002 -
ACCT - 002 Access review control Implemented
007
ACCT - 003 C-ACCT - 003 - Strict recording and monitoring of expenses, review Implemented -
001 of journals and/or softwares for recording the expenses
whether
gumagamit man
yan ng cash or
check, nililista
sila (someone
from finance &
admin
gumgawa nito)
to keep track
kung ano yung
nabayran na at
 hindi at kung
para saan.
C-ACCT - 003 -
ACCT - 003 Access control Implemented
002
C-ACCT - 003 -
ACCT - 003 Access review control Implemented
003
C-ACCT - 003 -
ACCT - 003 Implemented
004 Review and approval - same with access control
C-ACCT - 003 -
ACCT - 003 Separation of duties Implemented
005
C-ACCT - 003 - Not
ACCT - 003 System detection of invoice
006 Implemented
Implemented -
as what i’ve said
there a list that
keeps track the
expenses of the
ACCT - 003 Manual processing
company so
that makikita
kung alin yung
C-ACCT - 003 - bayad na at
007 hindi.
C-ACCT - 003 -
ACCT - 003 Implemented
008 Review and approval
Implemented -
ginagawa pero
hindi it
ginagawa sa
ACCT - 003 Bank reconciliation office.
Ginagawa ito ng
ina-outsourced
C-ACCT - 003 - na accounting
009 firm ni company
Implemented -
this is checked
and manage
daily kasi isa ito
ACCT - 004 sa means of
communication
ni company to
C-ACCT - 004 - customers and
001 Daily mailbox management vice versa.
ACCT - 004 C-ACCT - 004 - Weekly checking of and follow-up of rejected Implemented -
002 invoices yung rejected
invoice, sa list
ng invoice na
inissue naka
indicate na
 doon if rejected
siya or hindi.
Implemented -
yung rejected
invoice
nilalagyan ng x
mark or di kaya
ACCT - 004 word na
rejected to
inform
everybody na
C-ACCT - 004 - yung invoice na
003 Marking a rejected invoice as 'rejected' yan is mali.
C-ACCT - 004 - Updating rejected invoice list - same with weekly
ACCT - 004 Implemented
004 checking
Implemented -
yung invoice is
printed in three
copies, 1 for
customer and 2
ACCT - 004
for the
company. In this
way, meron
C-ACCT - 004 - kang soft copy
005 Printing the invoices in a triplicated manner and hard copy.
Not
Implemented -
we usually rely
on the customer
to send their
ACCT - 005 Checks and updates customer master data
details. If hindi
sila nag-update,
we aasume na
C-ACCT - 005 - same pa prin
001 yung details nila
Implemented -
kasi kung ano
pinprepare ni
billing clerk
chineck at
ACCT - 005 inaaprove ni
Head of finance
& admin, pag
nakitang mali sa
C-ACCT - 005 - office pa lang
002 AP checklist of important info to check inuulit na.
C-ACCT - 005 - Not
ACCT - 005
003 Automated invoice coding cheat sheet Implemented
 C-ACCT - 005 - AP Checklist of valid invoices - please read weekly
ACCT - 005 Implemented
004 checking & follow up of invoice
Implemented -
as what i have
there is a list
that also keeps
track the
invoices, pag
ACCT - 005 naka indicate na
doon na invalid
hindi yun yung
ibibigay mo kay
customer kasi
C-ACCT - 005 - ibabalik lang din
005 Manual processing nila yan.
C-ACCT - 006 -
ACCT - 006 Implemented
001 Checking and monitoring e-mails
Implemented -
lahat ng invoice
ay inaaprove ng
head ng finace
& admin
departmnent,
ACCT - 006 Approval matrix to the invoice amounts regardless of
the amount.
Though the
invoice is
prepared and
C-ACCT - 006 - also signed by
002 the billing clerk.
Implemented -
as per company
policy, if na
collect na yung
check, within
the day dapat
na deposit na
ACCT - 006
siya sa bank, if
hindi na kaya
kasi beyond
office/banking
hours na it will
C-ACCT - 006 - be deposited
003 Inquire and verify to the department head the next day.
ACCT - 007 C-ACCT - 007 - Payment processing Implemented -
001 if incorrect yung
nabigay na
check ni
customer, we
 notify them
immediately.
Invoice processing Implemented - i
if may yung
amount na
nilagay ni
customer, we
notify them na
mali. If sa bank
ACCT - 007
transfer na man
kulang or sobra
yung nabigay,
sinasabi din
namin at
C-ACCT - 007 - binabalik yung
002 sobra.
C-ACCT - 007 -
ACCT - 007 Implemented
003 Payment processing
Implemented -
if yung nagbayd
si customer ng
cash, ichecheck
yun if tama or
kulang. Pag
sobra, ibabalik
sa kanya yung
sobra. If sa
check naman
ito, binabalik
kay customer at
ACCT - 008 Quality control pina-uulit. So,
far we only have
i think 2
customers who
uses dollars for
their parent kasi
yung parent
company nila
nasa singapore
and they pay i
think through
C-ACCT - 008 - the company’s
001 usd account.
Expense Management System - bakit pala nasa
ACCT - 008 C-ACCT - 008 - colection portion ito? Please refer na lang doon sa Implemented
002 strict monitoring of expenses
C-ACCT - 008 -
ACCT - 008 Implemented
003 Bank reconciliation
 C-ACCT - 008 -
ACCT - 008 Implemented
004 Invoice processing -
C-ACCT - 008 -
ACCT - 008 Implemented
005 Team huddle reminder
Implemented -
naka indicate na
sa invoice kung
ilan days lang
ang credit terms
ACCT - 008 nila abd this
only apply to
old customers.
For new, wala
C-ACCT - 008 - silang option na
006 Terms and Conditions of Sale (payment terms) ganito
Checks and updates employees master data Implemented -
we use a
biometric
scanner na may
kasama nang
system niya to
check kung sino
yung mga
employee na
pumapasok or if
late, absent or
amy overtime
sila. Since yung
employee ng
ACCT - 009 company is
more or less 20
lang, medyo
manageable pag
track sa mga
employees. Pag-
naterminate na
or nag resign
na, then
tinanggal na
namin doon sa
list ng mga
active
C-ACCT - 009 - employees at sa
001 list ng payroll.