BSBMGT407 Student Assessment Booklet CB V2.0 (Restricted)

STUDENT ASSESSMENT
BOOKLET
BSBMGT407
Apply digital solutions to work processes
Student full name: _________________________________________________________________________________
Student ID: ________________________________________________________________________________________

CONTENTS
ASSESSMENT OVERVIEW............................................................................................................................................................................. 4
ASSESSMENT PLAN......................................................................................................................................................................................... 6
ASSESSMENT TASK COVER SHEET – ASSESSMENT TASK 1.................................................................................................... 7
ASSESSMENT TASK 1: WORKPLACE DIGITAL APPLICATIONS PROJECT............................................................................9
Part A – Conduct research..................................................................................................................................................................... 10
Part B – Develop research report........................................................................................................................................................ 10
Part C – Research cloud storage services...................................................................................................................................... 11
Part D – Write a brief procedure.......................................................................................................................................................... 11
Part E – Upload documents to a cloud storage service.......................................................................................................... 11
ASSESSMENT TASK COVER SHEET – ASSESSMENT TASK 2.................................................................................................13
ASSESSMENT TASK 2: ONLINE MEETING PROJECT................................................................................................................... 15
Part A – Conduct research and outline findings.......................................................................................................................... 16
Part B – Prepare for online meeting................................................................................................................................................... 17
Part C – Provide training and support for online meeting software...................................................................................17
Part D – Conduct meeting using online meeting software....................................................................................................18
ASSESSMENT TASK COVER SHEET – ASSESSMENT TASK 3.................................................................................................19
ASSESSMENT TASK 3: CASE STUDIES................................................................................................................................................ 21
Alice Spring College

Address: Level 8, 271 William street, Melbourne, Vic 3000 Tel: 03 9642 2902
Website: ascollege.vic.edu.au
ASSESSMENT OVERVIEW
This Student Assessment Booklet includes all your tasks for assessment of this unit.
About your assessments

This unit requires that you complete one assessment tasks.
You must complete all tasks to achieve Competency for this unit.
Assessment Task About this task
Assessment Task 1: Workplace digital There are five parts to this task:
applications project  Part A – You are required to conduct research about
workplace digital applications.
 Part B – You are required to develop a research report based
on the research they conducted in Part A.
 Part C – You are required to research and compare cloud
storage services.
 Part D – You are required to write a brief procedure for using
their chosen cloud storage service in a workplace.
 Part E – You are required to upload documents to a cloud
storage service.
Assessment Task 2: Online meeting There are four parts to this task:
project  Part A – You are required to conduct research and identify
online meetings software.
 Part B – You are required to develop instructions for using the
software to participate in a meeting, as well as online
meeting protocols.
 Part C – You are required to provide training and support for
the online meeting software and conduct an online meeting.
 Part D – You are required to set up and conduct a meeting
using the online meeting software and presentation.
Assessment Task 3: Case studies You are required to read the case studies, review the Grow
Management Consultants' IT Policy and Procedure to answer the
questions.
How to submit your assessments

When you have completed each assessment task you will need to submit it to your assessor. Instructions
about submission can be found at the beginning of each assessment task.
Make sure you photocopy your written activities before you submit them – your assessor will put the
documents you submit into your student file. These will not be returned to you.
Assessment Task Cover Sheet

At the beginning of each task in this booklet, you will find an Assessment Task Cover Sheet. Please fill it in for
each task, making sure you sign the student declaration.
Your assessor will give you feedback about how well you went in each task, and will write this on the back of
the Task Cover Sheet.
Assessment appeals
You can make an appeal about an assessment decision by putting it in writing and sending it to us. Refer to
your Student Handbook for more information about our appeals process.

ASSESSMENT PLAN
The following outlines the requirements of your final assessment for this unit. You are required to complete all
tasks to demonstrate competency for this unit.
Your assessor will provide you with the due dates for each assessment task. Write them in the table below.
Assessment Requirements Due date
1. Workplace digital applications project 16/01/2022
2. Online meeting project 16/01/2022
3. Case studies 16/01/2022
AGREEMENT BY THE STUDENT
Read through the assessments in this booklet before you fill out and sign the agreement below. Make sure
you sign this before you start any of your assessments.
Have you read and understood what is required of you in terms of assessment?  Yes  No
Do you understand the requirements of this assessment?  Yes  No
Do you agree to the way in which you are being assessed?  Yes  No
Do you have any special needs or considerations to be made for this assessment?  Yes  No
If yes, what are they?
__________________________________________________________________________________________
Do you understand your rights to appeal the decisions made in an assessment?  Yes  No
Insert your name

Student name: ______________________________________________________________________________________
Insert you signature

Student signature: ______________________________________________________ 16/01/2022
Date: ________________________
Assessor name: _____________________________________________________________________________________
Assessor signature: _____________________________________________________ Date: ________________________

ASSESSMENT TASK COVER SHEET – ASSESSMENT TASK 1
You: Please fill out this cover sheet clearly and accurately. Make sure you have kept a copy of your work.
Name: Insert your name
Date of submission: 16/01/2022
Unit:
 BSBMGT407
Assessor to complete
Satisfactory/ Was this a re-

Not submission?
Assessment Task Satisfactory Date Y/N
Part A – Conduct research
Part B – Develop research report
Part C – Research cloud storage services
Part D – Write a brief procedure
Part E – Upload documents to a cloud storage

service
STUDENT DECLARATION
Insert your name

I _________________________________________________________ declare that these tasks are my own work.
þ None of this work has been completed by any other person.

þ I have not cheated or plagiarised the work or colluded with any other student/s.
þ I have correctly referenced all resources and reference texts throughout these assessment tasks.
þ I understand that if I am found to be in breach of policy, disciplinary action may be taken against me.
Insert your signature

Student signature: ___________________________________________________________________________________
Insert your name

Student name: ______________________________________________________________________________________

ASSESSOR FEEDBACK
Assessors: Please return this cover sheet to the student with assessment results and feedback.
A copy must be supplied to the office and kept in the student’s file with the evidence.
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____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
Assessor signature: __________________________________________________________________________________
Assessor name: _____________________________________________________________________________________
Date: ______________________________________________________________________________________________

ASSESSMENT TASK 1: WORKPLACE DIGITAL APPLICATIONS PROJECT
TASK SUMMARY:
There are five parts to this task:
 Part A – You are required to conduct research about workplace digital applications.
 Part B – You are required to develop a research report based on the research they conducted in Part A.
 Part C – You are required to research and compare cloud storage services.
 Part D – You are required to write a brief procedure for using their chosen cloud storage service in a
workplace.
 Part E – You are required to upload documents to a cloud storage service.
WHAT DO I NEED IN ORDER TO COMPLETE THIS ASSESSMENT?

 Access to a computer with Microsoft Office, or similar program, and email.
 Access to the Internet for research.
 Access to textbooks and other learning materials.
 Research report template.
 Assessor's username or email address for accessing cloud storage service.
WHEN DO I DO THIS TASK?

This task may be done in your own time as homework or you may be given time to do this task in class (if
applicable). Your assessor will advise.
Write in the due date as advised by your assessor: _______________________________________________
WHAT DO I NEED TO SUBMIT?
 Part A: You are not required to submit anything for Part A.

 Part B: You do not need to submit anything for this part; however the report they prepare will be submitted
in Part E.
 Part C: You are required to supply information to their assessor on their chosen cloud service, the report
they prepare will be submitted in Part E of this assessment.
 Part D: You are not required to submit anything for this task; however the procedure they develop will be
submitted in Part E of this assessment.
 Part E: You are required to upload the following documents to their chosen cloud storage system:
 Your assessment cover sheet
 Research report (Part B)
 Cloud Storage Comparison Report (Part C)
 Your procedure (Part D).
WHAT DO I NEED TO DO IF I GET SOMETHING WRONG?
If your assessor sees that you have not completed all parts of the task satisfactorily, they will talk to you about
resubmission. You will only have to re-do the parts of the task that are incorrect; however you will need to
resubmit the entire assessment. Your assessor will discuss an appropriate timeframe for resubmission with
you when you are provided with the outcome for this task.

PART A – CONDUCT RESEARCH
INSTRUCTIONS:
The first part of this assessment requires you to conduct research about workplace digital applications.
You will use your research to write a briefing report (Part B) about the workplace digital applications that you
have researched. Your assessor will provide you with a template for developing the report. You should review
the template prior to commencing your research. The report should be written in clear and concise English.
Your research should address the following:
1. General trends and innovations in digital technology applicable to workplaces. You will need to research
at least five trends/innovations, give an overview of each and briefly discuss what that trend/innovation
means to the small to medium sized business.
2. Identify and review six digital applications that are available to Australian workplaces – two each for
communications, technologies and networks
 Workplace communications (ie any digital tools that allow two or more people to
communicate/collaborate with each other and that may be written, verbal, visual, audible or a
combination of these).
 Technologies that can be used in any area of the workplace eg hardware and software, learning
management systems, record management, document management systems, etc.
 Networking through digital applications to form and/or maintain relationships with other individual or
organisations.
Note: you may focus on both general technologies eg project management software, as well as a specific
version of the technology eg Wrike
 For each of the digital applications you identify, address as a minimum:
 the name of the digital application
 brief description of the digital application, including its use in the workplace
 at least one benefit of using the digital application.
3. An important part of accessing digital information is to review the validity and reliability of information
sources. Research the Internet to find out about ways to assess the validity and reliability of digital
information sources. Make notes on at least five questions that should be considered to assess the validity
and reliability of a digital information source.
4. In your briefing report, you will be also be required to list at least three of the information sources you have
used to research the digital applications. For each of those sources you will need to answer each of the
questions you developed to determine and report on the validity and reliability of the identified information
sources.
5. You are required to research legislation and regulations relevant to intellectual property and digital
technology. Your research should:
 discuss intellectual property risks in relation to digital technology
 list the names of at least five Acts and Regulations that apply to intellectual property and digital
content including their purpose and scope.
6. Research the key elements a workplace would need to consider when evaluating digital technology and
information options to determine if they are fit for their purpose. You will need to discuss your findings in
your report.

PART B – DEVELOP RESEARCH REPORT
INSTRUCTIONS:
Develop your research report based on the research you conducted above.
Use the research report template provided by your assessor to document the research that you conducted.
PART C – RESEARCH CLOUD STORAGE SERVICES
INSTRUCTIONS:
You are required to research and compare cloud storage services. You will use one of the public cloud
services to share your briefing report with your assessor.
1. Research four cloud storage service options – at least one of the options should be a public cloud service
that you can use later in this assessment.
Your research should address:
 the name of the cloud storage service
 how it compares to other services - the advantages of disadvantages of each
 brief description of the cloud computing systems
 storage capability
 pricing and plans (as applicable).
2. Write a brief report that includes the comparisons, your chosen cloud service and the reasons for
choosing it (this report will need to be submitted in Part E of this assessment).
3. Send an email to your assessor letting them know which cloud service you are going to use.
PART D – WRITE A BRIEF PROCEDURE
INSTRUCTIONS:
Write a brief procedure for using your chosen cloud storage service in a workplace.
Your procedure should cover the following points:
 The purpose and scope
 The relevant legislation that applies to the service (identified in Part A and Privacy)
 Information/instructions on how to protect intellectual property and copyright
 Where the information/data is stored prior to sharing on the cloud service
 Where the information/data is stored after it is retrieved from the cloud storage
 How long it can be stored in the cloud (from the workplace prospective)
 Instructions on how to use the service including logging in and out
 Any protocols that may apply (naming conventions, usernames, file size, etc).
Your procedure should not be longer than two pages.

PART E – UPLOAD DOCUMENTS TO A CLOUD STORAGE SERVICE
INSTRUCTIONS:
The final part of this assessment requires you to use the public cloud service you chose in Part C of the
assessment.
Create an account for the cloud service, if you don’t already have one, and upload the following documents to
share with your assessor:
 Your assessment cover sheet
 Research report (Part B)
 Cloud Storage Comparison Report (Part C)
 Your procedure (Part D).
Your assessor will provide feedback via the cloud service which you will be able to download.
Part B – Research Report
Briefing report: Workplace digital technologies
1. Digital technology – trends and innovations
Describe at least five current trends and innovations in digital technology in the workplace. Describe each
trend or innovation in a paragraph or two, briefly explaining the trend/innovation and its application to the
workplace.
Smart Spaces- The integration of elements, such as new techniques and services with numerous gadgets,
is boosting this trend. This concept is increasingly gaining traction in the workplace. Identity access
management, such as in conference rooms, uses the smart everything concept. The idea is to use digital
transformation and automation to create intelligent work and living environments.
Digital Twin Technology- The digital twin approach aids in the generation of real-time data by connecting
digital equipment and processes, as well as cost-effective pre-planning using simulations for prospective
products. This aids offices in identifying and anticipating problems early on, as well as seeking out more
advanced solutions, avoiding downtime, and developing better goods and new prospects.
Internet Of Things- In the preceding year, the Internet of Things (IoT) gained traction in numerous areas,
including workplaces, thanks to its use in Real-Time operating systems. It also can facilitate the integration of
data and information processing while maintaining control over multiple transportation systems. As a result, a
variety of IoT-related devices have been tested in the workplace.
Edge Computing- Intelligent Edge solutions analyse data generated by IoT devices on the fly (at the
network's edge, therefore edge computing), eliminating the need to send it through a long data centre path
first. This allows businesses to evaluate data in real time.
Pacing towards 5G network- As more organisations adopt a work-from-home attitude, despite some
restrictions in most parts of the country, there is a growing demand for faster and greater bandwidth
networks. 5G, the next-generation network built on a "Service Based" architecture, provides a higher level of
service based on the network's "Slice."

2. Workplace communications – digital applications/technologies
Provide examples of two workplace communications technology i.e. any digital tools that allow two or more
people to communicate with each other and that may be written, verbal, visual, audible or a combination of
these. Make sure the technologies you choose are up to date and/or innovative.
Describe:
 The name of the digital technology/application

 The digital technology application, including its use in the workplace
 At least one benefit of using the digital technology/application.
 How the digital technology is current and innovative.
Zoom- With group video chats, Zoom can give the next best thing. We can host one-on-one meetings or
groups of up to 100 individuals. During conferences, private and group chats allow for more in-depth
conversation. Zoom allows for screen sharing, which makes giving presentations a breeze. It is compatible
with a wide range of devices, including smartphones and tablets. Team members can join conferences by
dialling in, and screen sharing is still available on mobile devices. Cloud recording can also be used to save
conferences for future use.
Wrike- Wrike allows you to send chats to teammates that show in their workspace. This cuts down on time
spent switching between sections of the app and ensures that urgent messages are seen and responded to
as soon as possible. To provide context input, you may also post comments directly to photographs, videos,
and documents in Wrike. With live activity streams, project and team reports, and workflows, you can track
your team's progress on projects. This avoids the need to inquire about which jobs have been accomplished
and which remain unfinished.
3. Digital technologies – general
Provide examples of two digital technologies that can be used in any area of the workplace e.g. hardware
and software, learning management systems, record management.
Describe:
 The name of the digital technology

 The digital technology including its use in the workplace
 At least one benefit of using the digital technology
Onlyoffice- OnlyOffice is a handy tool that allows you to create documents and edit all types of files stored to
its platform, as well as sync with third-party services like Dropbox and Google Drive. OnlyOffice’s key
advantages are its extensive features, compatibility with multiple formats, and the ability to edit on the go.

When companies adopt OnlyOffice, they receive a flexible piece of software. They get not only an online
document editor, but also chat, document management, mail, calendar, projects, and CRM capabilities. The
programme may also manage a community that includes news, forums, blogs, and other features.
Microsoft SharePoint- Microsoft Office SharePoint Server is a set of integrated server capabilities that can
help organisations improve their effectiveness by providing comprehensive content management and
enterprise search, accelerating shared business processes, and facilitating information sharing across
boundaries for better business insight. This collaboration and content management server also gives IT pros
and developers the platform and resources they need for server administration, application expansion, and
interoperability.
4. Networking through digital technologies
Provide examples of two digital technologies for networking i.e. to form and/or maintain relationships with
other individual or organisations.
Describe:
 The name of the digital technology/application

 The digital technology application, including its use in the workplace
 At least one benefit of using the digital technology/application.
Eventbrite- Eventbrite is a complete event planning software with a variety of options that may be
customised. Users can improve their events by thinking ahead and planning for major activities as well as
contingencies. It may be used to plan everything from basic music recitals to rock concerts. From registration
to ticketing to listing, promotions, fundraising, and even payments, plan your event. Users may manage
every information, including promotions, on the platform. These can be shared on Facebook and other social
media platforms. We can combine event registration with other websites and track all of them in real time.
Couchsurfing- Couchsurfing is an online service that allows people from all over the world to sleep on
someone's couch rather than paying for a hotel room or a dorm bed in a hostel. Couchsurfing has the
advantage of being free. Hosts share their homes, couches, and spare rooms with strangers out of the
goodness of their hearts, expecting no (or very little) compensation. This is ideal for those on a tight budget
who want to travel. Couchsurfing is also an amazing online community, which allows people from across the
world to communicate
5. Assessing the validity and reliability of digital information sources
List at least five questions that could be used to determine the validity and reliability of digital information
sources.
 Who or what is the source of this data?

 When did the source acquire this information?
 How transparent is the reporting?

 What level of transparency is there in the reporting?
 What is this source's history of trustworthiness and reputation?
Apply these questions to three of the information sources you used for your research, ensuring that the
information is valid and reliable. You are required to list your sources.
Websites
 Who or what is the source of this data? The official website as it is the only valid place
 When did the source acquire this information? Recently
 How transparent is the reporting? Very reliable as the audience knows to determine the sources of
information
 What level of transparency is there in the reporting? Very high
 What is this source's history of trustworthiness and reputation? History can be found at the official
website
Articles
 Who or what is the source of this data? The source of the data is approved by the press
 When did the source acquire this information? From interviews
 How transparent is the reporting? Very reliable according to the press
 What level of transparency is there in the reporting? Likely high
 What is this source's history of trustworthiness and reputation? History can be found at the official
website
Encyclopedias
 Who or what is the source of this data? Edited by the public

 When did the source acquire this information? Lately
 How transparent is the reporting? Not that reliable
 What level of transparency is there in the reporting? Medium
 What is this source's history of trustworthiness and reputation? Found at history books
6. Intellectual property
Discuss the following:
 Intellectual property risks for workplaces in relation to digital technology

In many industries, the difficulty for incumbent manufacturers is not just that technology has grown and
become increasingly sophisticated, but also that they may not control the intellectual property (IP) on which

new digital technologies are based. They have a basic dilemma in this fast-changing digital world: their
influence is based on conventional business practises and concepts, which are in danger of being obsolete
and weakened. Many companies have invested much in intellectual property portfolios for old business
models that are at risk of being replaced by disruptive new approaches.
 Legislation and copyright – list at least five Acts and Regulations that apply. List the name, the purpose
and scope of each.
Intellectual Property Rights 1994- A legally enforceable right to exclude others from utilizing the knowledge
developed or to determine the terms on which it can be used is known as intellectual property.
The Copyright Act 1968- he Copyright Act gives authors and other copyright owners of original 'works' the
exclusive right to reproduce, publish, communicate, and adapt their material; and to licensee, transfer, or
sell it to other people.
Patent protection- An Australian patent provides a legal right to stop third parties from manufacturing,
using and/or selling an invention in Australia. It may also be used to license someone else to manufacture
an invention on agreed terms. Australian patents are administered by IP Australia.
Trademark protection- Businesses can register a trade mark as a marketing tool. A registered trademark
provides legal protection that prevents others from using your brand. Trademarks are issued and protected
nationally.
Design protection- Applications for registration of designs must be filed with the Designs Office of IP
Australia. The Designs Office will assess whether the design meets legislative requirements.
Part C – Research cloud storage services
You are required to research and compare cloud storage services. You will use one of the public cloud
services to share your briefing report with your assessor.
1. Research four cloud storage service options – at least one of the options should be a public cloud
service that you can use later in this assessment.
Your research should address:
 the name of the cloud storage service
 how it compares to other services - the advantages of disadvantages of each
 brief description of the cloud computing systems
 storage capability
 pricing and plans (as applicable).
2. Write a brief report that includes the comparisons, your chosen cloud service and the reasons for
choosing it (this report will need to be submitted in Part E of this assessment).
pCloud cloud storage

Advantage
 Simple to use
 Affordable
 Elegant, intuitive interface
Disadvantage

 No collaboration tools
pCloud is one of the few cloud services that offers lifetime subscriptions, basically turning your computer
into a virtual, permanent hard drive. It bills itself as a "personal cloud area where you can store all of your
files and folders a user-friendly interface that clearly shows where everything is situated and what it does,"
according to its website.
Storage size: 2TB
Plan and price

Premium 500 GB Annual- US$3.99/mth
Premium Plus 2 TB Annual- US$7.99/mth
Premium 500 GB Lifetime- US$175
Icedrive cloud storage

Advantage
 Top-notch security
 Easy-to-use interface
 Impressive value, particularly lifetime options
Disadvantage
 Lacks any collaboration features
IceDrive's online storage can be shown on our (Windows) machine as a regular drive, just like our hard
drive, with the goal of making it easier and more intuitive to use. It's just like accessing a local drive, and we
can utilise services like opening or editing files at nearly the same speed as a local operation as we saw in
our assessment. There's almost no noticeable lag.
Storage capacity: 5TB
Plan and price

Microsoft One Drive
Advantage
 Comes with Microsoft 365
 Can edit files online without downloading them
Disadvantage
 No advanced features
OneDrive will be a fantastic fit for anyone who is committed to using Microsoft's services, enabling smooth
integration with Outlook.com, the company's popular email platform, for example, similar to how Google
Drive appeals to Google users.
Plan and price
Google Drive
Advantage
 Generous amount of free storage
 Integrated with Android devices
Disadvantage
 Web interface isn’t the best
 Not easy to use
Users of Android devices will find Google Drive to be a natural choice because it is already integrated, while
users of other systems may benefit from the substantial free storage. We can also use Google's own office
suite and keep unlimited high-definition images on our phones with the companion software Google
Photos (Workspace). Individuals who upgrade to a paying Google Drive plan will also be enrolled in Google
One. Drive also integrates Google's powerful AI and search technology, probably one of the best in the
world.

Plan and price

Total storage - Monthly rate
15 GB: Free
100 GB: $1.99/month
1 TB: $9.99/month
10 TB: $99.99/month
20 TB: $199.99/month
30 TB: $299.99/month
Google Drive for teams: $10.00/user/month
After comparing the benefits and drawbacks of the four cloud storage providers (pCloud cloud storage,
Icedrive cloud storage, Microsoft One Drive, Google Drive), I chose Microsoft One Drive cloud storage for
several reasons.
 Can use web-based versions of Excel, Word, PowerPoint, OneNote, and Outlook without paying for
a license.
 Enables us to synchronize our content to your PC and Mac so you can easily and securely access
files anytime
 OneDrive sync client automatically sync any changes immediately after detecting an internet
connection
 Administrators can set various levels of sharing based on what they deem is viable for the
organization for higher security
3. Send an email to your assessor letting them know which cloud service you are going to use.
Email Template
To: <<Add name(s) of main email recipients here>>
From: <<Add your email address here>>
CC:
BCC:
Date/time: << 25th of Jan 2022>>
Subject: << Report of Cloud Storage Service>>
Attachments:
To Assessor,
For a variety of reasons, I've decided to use Microsoft One Drive after investigating and evaluating four
cloud storage services. I've included the file for you to study and compare the reasons. Please let me know

if you have suggested.
Thank you very much and best regards,
Joo Fai Lee
Part D – Write a brief procedure
INSTRUCTIONS:
Write a brief procedure for using your chosen cloud storage service in a workplace.
Your procedure should cover the following points:
 The purpose and scope
 The relevant legislation that applies to the service (identified in Part A and Privacy)
 Information/instructions on how to protect intellectual property and copyright
 Where the information/data is stored prior to sharing on the cloud service
 Where the information/data is stored after it is retrieved from the cloud storage
 How long it can be stored in the cloud (from the workplace prospective)
 Instructions on how to use the service including logging in and out
 Any protocols that may apply (naming conventions, usernames, file size, etc).
Your procedure should not be longer than two pages.
Microsoft OneDrive
The purpose of choosing this cloud drive is that it has a secure private cloud–based folder where we can
keep everything we need and access it from any device. But we can also configure sharing and editing
permissions at the folder or document level, allowing us to collaborate with peers both inside and outside
our company. We can also cease attaching papers to emails, with all the risks that entails, and instead work
on cloud shared files in a GDPR environment.
Microsoft is providing functionality to identify and manage data for the purposes of compliance with the
GDPR. We offer a wide variety of features that organizations can use to implement their own policies for
data access and management, including OneDrive and SharePoint data. For example, the Compliance
Manager in Office 365 helps guide customers through preparatory steps they can take to improve their own
GDPR readiness. Microsoft will provide detailed guidance on how to leverage Office 365, OneDrive and
SharePoint functionality to manage and honour GDPR data subject requests (DSRs) by the GDPR deadline.
According to Article 35 of the GDPR, a Data Protection Impact Assessment (DPIA) is a legal necessity. In
short, a DPIA is used to verify whether new assets or initiatives in the firm comply with the principles of
"privacy by design" and "privacy by default." Privacy by default simply implies that when a consumer
purchases a new product or service, the toughest privacy settings are applied automatically. In other words,
the user should not be compelled to update the privacy settings manually. This principle also has a
temporal component since personal information must be maintained for no longer than is necessary to
provide the product or service.
The team had put in place technical and organisational safeguards to secure customer data against
unintentional, unauthorised, or unlawful access, disclosure, modification, loss, or destruction. Here are a
few examples:

 Many layers of physical protection in place, including biometric readers, motion sensors, 24-hour
protected access, video camera surveillance, and security breach alerts, to limit physical data
centre access to authorised workers.
 Both at rest and in transit between data centres and consumers, offer data encryption. End User
Pseudonymous Information (EUPI) is hashed in accordance with FIPS140-2.
 All new commercial products, services, and procedures are subjected to an internal privacy,
compliance, security, and legal evaluation.
 Finally, services are independently validated to ensure that they comply with the relevant
compliance framework outlined in Online Services Terms (OST).
Sign in
1. Run OneDrive and set up your account.
2. Text your password when prompted.
3. Then click Sign in to continue.
4. Next, click Change location and specify the folder where you are going to store OneDrive files. You
can use the default settings here.
5. If you set a custom folder, click the Use this location button to confirm your choice.
6. Then finish the OneDrive configuration.
Sign out
1. Right-click the OneDrive icon in the system tray.
2. Click the three-dot button.
3. Then choose Settings from the context menu to continue.
4. In the pop-up window, go to the Account tab.
5. Then click Unlink this PC to continue.
6. Then click Unlink account.
What do I need to hand in for this task? Have I completed this?
Part A – you do not need to submit to anything N/A
Part B – you do not need to submit to anything N/A
Part C – Email to assessor 
Part D – you do not need to submit to anything N/A
Part E: 
 Assessment Task Cover Sheet
 Research Report (Part B)

 Cloud storage Comparison Report (Part C)
 Procedure (Part D)

Unit:
 BSBMGT407

Not submission?
Part A – Conduct research and outline findings
Part B – Prepare for online meeting
Part C – Provide training and support for online

meeting software
Part D – Conduct meeting using online meeting

software
STUDENT DECLARATION
Insert your name


Insert your name

Student name: ______________________________________________________________________________________

ASSESSOR FEEDBACK
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
Assessor name: _____________________________________________________________________________________
Date: ______________________________________________________________________________________________

ASSESSMENT TASK 2: Online meeting project
TASK SUMMARY:
There are four parts to this task:
 Part A – You are required to conduct research and identify online meeting software.
 Part B – You are required to develop instructions for using the software to participate in a meeting, as well
as online meeting protocols.
 Part C – You are required to provide training and support for the online meeting software and conduct an
online meeting.
 Part D – You are required to set up and conduct a meeting using the online meeting software and
presentation.

 Computer with:
– Microphone
– Microsoft Office or similar program
– Access to the Internet
– Email program
– Online meeting software installed
– Presentation package such as Prezi or PowerPoint
– Printer
 Meeting space
 Role play participant (you).

You will do this task using a simulated work environment.
16/01/2022
 Part A: You are required to submit their research report.

 Part B: You are required to submit their report.
 Part C: You are required to send a meeting invite to their assessor.
 Part D: You are required to submit the following:
– The procedure developed in Part B.
– Their presentation developed in Part B.

If you are a workplace-based student, your assessor will provide you with the details
directly of how you will be able to deliver your presentation.
You work for a company that has offices in Sydney, Melbourne and Brisbane. As senior managers are
based across different offices, meetings are usually held in any one of the offices with senior managers
travelling interstate to meetings.
The company has recently decided to conduct at least 50% of meetings online and has asked you to
investigate relevant software solutions. Management would prefer a free service but are happy to pay a fee
for usage but not a license fee. They have also specified that documents will need to be shared during
meetings and that they need to hear each other but seeing the meeting participants is not a necessity.
PART A – CONDUCT RESEARCH AND OUTLINE FINDINGS
INSTRUCTIONS:
The first part of this assessment requires you to conduct research about workplace digital applications.
As per the scenario information, conduct research to identify potential solutions for the company. Identify and
review at least three online meeting solutions, with at least one of the solutions being a free for use software,
which you will use for the next part of the assessment.
Your research should address the following:
 Name of software
 Key features of the online meeting software, including system and equipment requirements
 If and how it meets general intellectual property and copyright laws
 Plans/pricing as applicable
 Key benefits.
Select a valid and reliable option that fits the organisation's purpose and outline your reasons for selection.
Using your research, prepare a brief report that includes your comparison and preferred solution to submit to
your assessor. Submit the report to your assessor.

Slack
Slack is a proprietary commercial communication platform created by Slack Technologies, an American
software firm that is currently owned by Salesforce. Slack has numerous IRC-like capabilities, such as topic-
based persistent chat rooms, private groups, and direct messaging. Slack is a business messaging platform
that links individuals to the information they require. Slack changes the way businesses interact by bringing
individuals together to work as one united team.
Features that come are
 Individual subjects, initiatives, or teams have their own channels.

 Communicate directly with other people.
 There are public Slack channels that anybody can join or find in a search, as well as private Slack
channels that are only accessible to those who have been invited.
 All channels, including direct and group conversations, have a searchable history.
 The ability to exchange material across several mediums.
 For live interactions, use Slack Huddles.
 Allows to communicate with external and internal Slack workspaces quickly and easily.
IP & Copyright Law
You represent and warrant that you have all right, title, and interest in and to your Application and Your
Names that are required for Slack to distribute your application, including all intellectual property rights,
such as patents, trademarks, trade secrets, copyright, and other proprietary rights. You shall not distribute
any copyrighted, trade secret-protected, or otherwise subject to third-party proprietary rights, including
patent, privacy, and publicity rights, through the Slack App Directory unless you own or have permission to
submit the material from the lawful owner of such rights.
Plans/Pricing

Key Benefits
 Public, private, shared, or multi-workspace channels are all possible.

 It makes it simple to share and collaborate in real time with others. This is ideal for situations where
we want a quick answer to a deadline.
 It's simple to share a joke or something off-topic with coworkers.
 Because of the platform's high security, data is always safe.
 Download it directly to our computer, and it also includes a fully functional mobile app.
 By integrating Slack with Google Drive, we can truly keep everything in one place. We use this to
keep track of the links we earn, which makes an SEO audit much easier.
Cisco webex meeting

Webex Calling is a cloud PBX system. With all the core features of traditional PBX systems that enterprises
have come to expect, with the flexibility and cost-savings of a cloud solution. Phone conversations,
meetings, and messaging are all combined into a single app that you and your team can use on any device.
Even in the face of disruptive market developments, this helps enterprises to stay linked to one other and
their consumers.
 More than 100 languages can be translated in real time

 Notification of the meeting's conclusion
 In whiteboards, shape recognition is possible
 Switch roles in the meeting from a smartphone
 Recognition of gestures
 There will be breakout sessions
 On Android and iOS, the quality of in-meeting media is excellent
IP & Copyright Law
Cisco and its affiliates ("Cisco") value other people's intellectual property, and we expect our users to do
the same. You may not upload, edit, distribute, or reproduce copyrighted or other proprietary content in
any way without first receiving the copyright owner's express permission. We may prohibit access to a site
or service or disable and/or cancel the accounts of any user who is found to have infringed on another's
intellectual property or proprietary rights, in suitable circumstances and in our discretion.

Plans/Pricing
Key Benefits
 The specialized mobile design of Webex Calling enables a simplified and dependable mobile
experience that your staff will enjoy.
 Webex Calling provides the essential features that high-performing teams want. Calls, DID, call
routing and forwarding, call recording, receptionist help, extension numbers, and other features
are all included.
 The software is easy to use and is accessible on all platforms (smartphone, tablet, and desktop).
This makes it easier for your staff to communicate, relieves stress on your IT department, and
streamlines the transfer process.
 Because this security is end-to-end, every component of your PBX network is always safeguarded.
 The Webex app gives you a lot of control over our telecommunications with Webex Calling.
Administrators get access to a special site where they can get a rapid overview of our teams,
analyses performance, and assist team members when they have issues.
Google Meet
Google Meet is a Google-developed video-communication service. It's one of two programmes that take
the role of Google Hangouts, with the other being Google Chat. Businesses, schools, and other
organizations can take advantage of advanced features, including meetings with up to 250 internal or
external participants and live streaming to up to 100,000 viewers within a domain
 Meetings can be held indefinitely.

 During meetings, live captioning is available.
 Cross-platform compatibility
 Preview screen for video and audio
 Layouts and screen settings that can be changed
 Meeting hosts' controls
 Participants can share their screens with each other.
 Messaging with the audience
 Google and Microsoft Office applications are integrated.

IP & Copyright Law
Consequences of copyright infringement
Copyright infringement has simple implications for Google. The Digital Millennium Copyright Act is followed
by us (DMCA). We may prohibit access to content that infringes relevant copyright law if we are properly
notified under this legislation. If we receive a legitimate infringement notification identifying content linked
with your work, that content will be deleted, and you may be subject to a strike. Copyright holders may also
opt to sue for infringement. Copyright infringement in the United States can result in statutory damages of
up to $150,000 per work infringed, as well as criminal penalties in some situations.
Plans/Pricing
Key Benefits
 Conduct work, professional, and academic meetings.

 Meetings that can withstand up to 100 or 250 guests.
 No commercials throughout the course of the meetings.
 It features Google Jamboard and Google Calendar access.
 It not only allows us to share our screen (documents, PowerPoint presentations,
spreadsheets, PDFs, photos, movies, and so on), but it also allows us to share a tab from
our browser.
 Easy-to-use interface.
 Updates are made on a regular basis and are carried out automatically.
 Sessions can be saved in Drive.
 The meetings have subtitles that will add to the value of our gathering.
PART B – PREPARE FOR ONLINE MEETING
INSTRUCTIONS:

You are now required to prepare for the online meeting with your assessor.
 Complete the following preparation tasks:
 Access or download the online meeting software and familiarise yourself with the system.
 Research online meeting protocols – identify at least six online meeting protocols that should be followed.
 Develop a brief procedure that could be used by staff that covers the meeting protocols and written
instructions on how to use the online meeting software (including accessing the software, setting up a
meeting, how to use audio and share documents and any other important information). This document
should be approximately one page.
 Prepare a short presentation using Prezi or PowerPoint about the online meeting application you have
selected. You will use this presentation in Part D of this task.
The presentation should be for approximately two-three minutes and address the following:
– The name of the application
– Brief description of the application, including its use in the workplace
– The benefits of using the application
– How to access the digital application
– How information is stored and retrieved (in relation to IP and copyright laws)
– Any costs involved.
PART C – PROVIDE TRAINING AND SUPPORT FOR ONLINE MEETING SOFTWARE
INSTRUCTIONS:
In this part of the assessment, you will meet with your assessor as though they are a staff member to provide
training and support in how to use the online meeting software.
Provide a hard copy of the procedure that you developed above to your assessor and go through the online
meeting protocols and the instructions on how to access and use the software. Give your assessor the
opportunity to practice and ask questions. You will also need to demonstrate effective communication skills,
including speaking clearly and concisely and active listening to confirm understanding.
At this time you should send an invite to the online meeting using the software you have identified. Your
assessor will advise the meeting date and time. Use the online meeting software to send the invite for the
meeting.
Good day, assessor.
For your information, I've scheduled an online meeting. The following are the details of the meeting:
Topic; Meeting
Date: January 25, 2022
Time: 9am
Link: https://meet.slack.com/dpm-toxk-mgq
Hope to see you there. Thank you.
Regards,

Joo Fai Lee

PART D – CONDUCT MEETING USING ONLINE MEETING SOFTWARE
INSTRUCTIONS:
The final part of this assessment requires you to conduct an online meeting.
The purpose of this meeting is to talk about the digital application you chose. You will use your presentation
from Part B of this task to guide you through the meeting.
Your assessor will be in another room on their own computer to observe your performance.
Remember to give your assessor the opportunity to ask questions and make sure you follow the meeting
protocols you developed in Part B of this task.
Submit the following documents to your assessor at the end of this online meeting:
 The procedure you developed in Part B
 Copy of your presentation
Before the meeting,
 The meeting will take place on Google meet, an online collaboration platform. When joining by
computer, no prior download is required because participants can join using the meeting link in
their web browsers. It is, however, recommended that you download the app to gain access to
more features.
 By verifying your internet connection (ideally cable), web camera, and headset before the
meeting, you can ensure that you have a steady connection.
 For the call, choose a calm location. Any background noises or other distractions may cause
the meeting to be disrupted.
 Select a spot with adequate lighting and a clean backdrop.
 Presenters should prepare and open their presentations on their PCs ahead of time. The
speakers will be able to share their experiences.
During the Meeting
 15 minutes prior to the scheduled start time, the online session will be available. The link to the
meeting will be emailed to all participants by the Secretariat.
 Type your name in the chat window to request the floor. Following the speaker queue, the
Chairperson will take the floor.
 All participants are asked to turn on their web cameras for optimal interaction. It is recommended
that you use a headset for a better audio experience.
 When not speaking, always mute your microphone to prevent background noises from interfering
with the call.
How to join Slack:
 Before starting a call, you must be logged in to your Lifesize account, and you must allow access to
your Lifesize account from Slack the first time you use the Lifesize app for Slack.
 Click Call from a direct message or a channel. Slack will create a one-time meeting and send a
message or calling card to the channel. Invitees can join the meeting by clicking on the meeting

participants who have joined.
 You can also start a meeting by typing /Lifesize. Slack will create a one-time meeting and send a
message or calling card to the channel.
 It is important to note that calls between Lifesize accounts are not supported.
 Join Lifesize meetings in the account using either the Lifesize meeting extension or name. Type
/Lifesize join and enter the extension or name (example: /Lifesize join 1234567).
 If your meeting is passcode-protected, you can find the passcode in the calling card. If a meeting is
hidden from you, you will see an error message that the meeting cannot be found.
 Once your meeting has ended, Slack will display a list of attendees and the time the call ended in the
calling card and the date in the channel.
<Insert Presentation Slides>
How to Copy paste PPT slides onto here?
For Windows 10: Click Shift + Windows + S -> select area (it will automatically be copied to clipboard ->
paste here
https://www.nextofwindows.com/windows-shift-s-new-way-to-take-screenshots-windows-10-creators-
update

Part A: Research Report 
Part B: Report 
Part C: Meeting Invite 
Part D: 
 Procedure (Part B)
 Presentation (Part B)

Unit:
 BSBMGT407

Not submission?
Case studies
STUDENT DECLARATION
Insert your name


Insert your name

Student name: ______________________________________________________________________________________

ASSESSOR FEEDBACK
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
Assessor name: _____________________________________________________________________________________
Date: ______________________________________________________________________________________________

ASSESSMENT TASK 3: Case studies
TASK SUMMARY:
You are required to read the case studies and review the Grow Management Consultants' IT Policy and
Procedure to answer the questions.

 Access to a computer with Microsoft Office or similar program
 Access to the Internet for research
 Grow Management Consultants IT Policy and Procedure.

This task may be done in your own time as homework or you may be given time to do this task in class (if
applicable). Your assessor will advise.
16/01/2022
 Answers to each question.
You may be given the opportunity to answer the questions verbally is appropriate.
INSTRUCTIONS:
Read through the case studies below and answer the questions that follow
CASE STUDY 1
Jane is the Marketing Officer at Grow Management Consultants and has recently downloaded cloud
storage software onto her private mobile phone so that she can use the documents for another job she has
applied for. She doesn’t have authority to use her mobile phone for work use and it doesn’t have a
password protecting her phone.
The free software Jane downloaded was an app from the iTunes Store that had no reviews. She has
transferred a large number of files via the Internet at work to her phone and a colleague has reported it to
the Branch Manager.

1. Identify the components of the policy and procedures Jane has breached. Write a brief description of how
she has breached the policy.
2. If Jane had authority to use her mobile phone at work, what other component of the policy and
procedures did she breach?

CASE STUDY 2
Jane has received a formal warning and ask been asked to remove the app from her phone. Management
have since heard that a number of staff have downloaded cloud storage services onto their devices so that
they can work from home. While they have had their devices approved for use, they have not had
permission to use the cloud services.
1. What information could Grow Management Consultants add to their policy and procedure to ensure the
use of cloud storage services meets their compliance requirements?
2. Write an excerpt for the policy and procedure document on how intellectual property and copyright will be
protected using cloud storage services.

CASE STUDY 3
Grow Management Consultancy produce a monthly blog about all aspects of leadership and
management. The blog site is at www.growmanagement.net.au/blog
Your most recent blog is about Leadership in the digital age. You have just been searching the Internet to
find out about topics that you think might be of interest to your readers and you find that a competitor,
Better Management Consultants has posted more than half of your blog, word for word, on their blog page
as their own. The website address that includes the blog is www.betterMC.net.au/weeklyblog and the date
of the blog is shown as two weeks after you originally produced your work.
1. Research copyright laws in Australia to find out if this scenario is a breach of copyright laws. Explain your
findings in a paragraph.
2. Could Better Management Consultants use the text from the blog under 'Fair Dealing' exceptions? Explain
your response in a paragraph.
3. Explain what Grow Management Consultants can do regarding this breach of copyright, without taking
the matter to court.

4. Who or where can they report the breach externally to? Explain your response.
Answers to each question 


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STUDENT ASSESSMENT

Apply digital solutions to work processes

Student full name: _________________________________________________________________________________

Student ID: ________________________________________________________________________________________

Alice Spring College

About your assessments

Assessment Task About this task

How to submit your assessments

Assessment Task Cover Sheet

Alice Spring College

Assessment Requirements Due date

1. Workplace digital applications project 16/01/2022

2. Online meeting project 16/01/2022

3. Case studies 16/01/2022

AGREEMENT BY THE STUDENT

Do you understand the requirements of this assessment?  Yes  No

Insert your name

Insert you signature

Assessor name: _____________________________________________________________________________________

Assessor signature: _____________________________________________________ Date: ________________________

Alice Spring College

Name: Insert your name

Date of submission: 16/01/2022

Satisfactory/ Was this a re-

Part A – Conduct research

Part B – Develop research report

Part C – Research cloud storage services

Part D – Write a brief procedure

Part E – Upload documents to a cloud storage

Insert your name

þ None of this work has been completed by any other person.

Insert your signature

Insert your name

Alice Spring College

Assessor signature: __________________________________________________________________________________

Assessor name: _____________________________________________________________________________________

Alice Spring College

WHAT DO I NEED IN ORDER TO COMPLETE THIS ASSESSMENT?

WHEN DO I DO THIS TASK?

WHAT DO I NEED TO SUBMIT?

 Part A: You are not required to submit anything for Part A.

WHAT DO I NEED TO DO IF I GET SOMETHING WRONG?

Alice Spring College

Alice Spring College

PART C – RESEARCH CLOUD STORAGE SERVICES

PART D – WRITE A BRIEF PROCEDURE

Alice Spring College

Part B – Research Report

Briefing report: Workplace digital technologies

1. Digital technology – trends and innovations

Alice Spring College

 The name of the digital technology/application

3. Digital technologies – general

 The name of the digital technology

Alice Spring College

4. Networking through digital technologies

 The name of the digital technology/application

5. Assessing the validity and reliability of digital information sources

 Who or what is the source of this data?

Alice Spring College

 Who or what is the source of this data? Edited by the public

Discuss the following:

 Intellectual property risks for workplaces in relation to digital technology

Assessor signature: _____________________________ Date: