AIS Exercise Workbook 1

` SAP B1 on Cloud – AIS
EXERCISE WORKBOOK
FOR STUDENT 1
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FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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Table of Contents
1. Basic Navigation......................................................................................................................................4
Exercise 1.1..............................................................................................................................................4
Exercise 1.2..............................................................................................................................................4
2. BP and Item Master Data.........................................................................................................................5
Exercise 2.1..............................................................................................................................................5
Exercise 2.2..............................................................................................................................................6
Exercise 2.3..............................................................................................................................................7
3. Purchase Process.....................................................................................................................................8
Exercise 3.1..............................................................................................................................................8
Exercise 3.2..............................................................................................................................................9
Exercise 3.3............................................................................................................................................10
Exercise 3.4............................................................................................................................................11
Exercise 3.5............................................................................................................................................12
4. Sales Process.........................................................................................................................................13
Exercise 4.1............................................................................................................................................13
Exercise 4.2............................................................................................................................................14
Exercise 4.3............................................................................................................................................15
Exercise 4.4............................................................................................................................................16
Exercise 4.5............................................................................................................................................17
5. Inventory Management.........................................................................................................................18
Exercise 5.1............................................................................................................................................18
Exercise 5.2............................................................................................................................................19
Exercise 5.3............................................................................................................................................21
Exercise 5.4............................................................................................................................................23
Exercise 5.5............................................................................................................................................24
Exercise 5.6............................................................................................................................................25
Exercise 5.7............................................................................................................................................26
Exercise 5.8............................................................................................................................................27
Exercise 5.9............................................................................................................................................28
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Exercise 5.10..........................................................................................................................................29
6. Accounting Cycle...................................................................................................................................30
Exercise 6.1............................................................................................................................................30
Exercise 6.2............................................................................................................................................31
Exercise 6.3............................................................................................................................................32
Exercise 6.4............................................................................................................................................33
Exercise 6.5............................................................................................................................................34
Exercise 6.6............................................................................................................................................35
Exercise 6.7............................................................................................................................................36
Exercise 6.8............................................................................................................................................37
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1. Basic Navigation
Exercise 1.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.
1. The ______________ displays at the top of the screen. It contains the Windows standard menu
(File, Edit, W window, Help) as well as generic SAP Business One functions.
2. The _____________ is a collection of icon buttons that grant you easy access to commonly-used
functions.
3. Navigation in SAP Business One is done using the _____________. It arranges the functions of the
individual applications in a tree structure.
4. The users of SAP Business One are defined in the _____________ window.
5. Accessing SAP Business One on Cloud is done using _____________ like Google Chrome, Mozilla
Firefox or Safari.
Exercise 1.2
Identify the terminologies being described by each sentence.
1. This is business management software that allows an organization to use a system

of integrated applications to manage the business. It aims to serve as a backbone for your whole
business.
2. This is also known as Internal Cloud, is a cloud based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall.
3. This is also known as External Cloud, is available to the public where data are created and stored on
third-party servers.
4. This is a key feature of cloud computing where resources can be accessed anywhere (except on
limitations set by company's internal control).
5. This the place where SAP, a European multinational software corporation, was founded in 1972.
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2. BP and Item Master Data

Exercise 2.1
Header
Code: CU00001
BP Type Customer
Name Jhorelle
Group Large Accounts
General
Tel No: 65789034
Mobile Phone: 98034678943
E-Mail Jhorelle@gmail.com
Contact Person
Contact ID: JT-120
First Name: Jomarie
Title: Mr.
Middle Name: Tapia
Last Name: Atienza
Address: Mindoro
Telephone No: 36780946
E-Mail Jomarie@gmail.com
Payment Term
Payment Terms: Net 30
Price List: Sales Price Student 1
Add the information above on the Business Partner Master Data.

Copy and paste the ADDED Business Partner Master Data here:
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Exercise 2.2
Header
Code: SU00001
BP Type Vendor
Name Ton-Tons
Group Suppliers
General
Tel No: 12345678
E-Mail ton2@gmail.com
Contact Person
Contact ID: EI-001
First Name: Edgardo
Title: Mr.
Middle Name: Quinere
Last Name: Contreras
Address:
Telephone No: 25468546
E-Mail edgar@gmail.com
Payment Term
Payment Terms: Net 30
Price List: Base Price
Add the information above on the Business Partner Master Data.

Copy and paste the ADDED Business Partner Master Data here:
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Exercise 2.3
Item
Item No. Description Unit Price
Group
IM00001 Thermaltake Level 20 RGB Mouse Items 3500
IM00002 BenQ PD3200U Monitor Items 3100
IM00003 Intel Core i9 CPU Items 10000
IM00004 Secure 3000VA UPS AVR Items 750
SteelSeries Apex M750 Gaming Mechanical
IM00005 Items 7100
Keyboard
Add the following items on the item master data:

Copy and paste the LIST of Item Master Data here:
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3. Purchase Process
Exercise 3.1
Perform the Purchasing Process (Purchase Order > Goods Receipt PO > AP Invoice> Outgoing
Payments) using the details below:
Input the required information, use the selection list when available:
Vendor: SU00001
Name: Ton-Tons
Posting Date: Date Today
Item No: IM00001
Quantity: 51 each
Click Add to save the document. Screenshot the complete relationship
map.
Copy and Paste the screenshot of the RELATIONSHIP MAP here:
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Exercise 3.2
Vendor: SU00001
Name: Ton-Tons
Item No: IM00002 and IM00003
Quantity: 61 each
map.
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Exercise 3.3
Vendor: SU00001
Name: Ton-Tons
IM00001, IM00004 and
Item No: IM00005
Quantity: 71 each
map.
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Exercise 3.4
Vendor: SU00001
Name: Ton-Tons
IM00002, IM00003, IM00004 and
Item No: IM00005
Quantity: 81 each
Click Add to save the document. Screenshot the complete relationship map.
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Exercise 3.5
Vendor: SU00001
Name: Ton-Tons
IM00001, IM00002, IM00003, IM00004 and
Item No: IM00005
Quantity: 91 each
Click Add to save the document. Screenshot the complete relationship map.
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4. Sales Process
Exercise 4.1
Perform the Sales Process (Sales Order > Delivery > AR Invoice> Incoming Payments) using the details
below:
Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.
Vendor: CU00001
Name: Jhorelle
Item No: IM00001
Quantity: 10 each
map.
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Exercise 4.2
below:
Vendor: CU00001
Name: Jhorelle
Item No: IM00002 and IM00003
Quantity: 13 each
map.
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Exercise 4.3
below:
Vendor: CU00001
Name: Jhorell
IM00002, IM00004 and
Item No: IM00005
Quantity: 8 each
map.
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Exercise 4.4
below:
Vendor: CU00001
Name: Jhorelle
IM00002, IM00003, IM00004
Item No: and IM00005
Quantity: 3 each
map.
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Exercise 4.5
below:
Vendor: CU00001
Name: Jhorelle
IM00001, IM00002,
IM00003, IM00004 and
Item No: IM00005
Quantity: 13 each
map.
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5. Inventory Management
Exercise 5.1
Add the following warehouses:
Warehouse Code WA WB WC WD
Warehouse Name Makati Manila Quezon City Laguna
Location Makati Manila Quezon City Laguna
Street No. Chino Roces Bonifacio America Carmel
City Makati Manila Quezon City San Pablo
Country Philippines Philippines Philippines Philippines
Copy and paste the screenshot of WAREHOUSE LIST here:
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Exercise 5.2
1. Add the following items below managed by batches:
2. Create a Goods Receipt PO for the items below using your Vendor with 100 quantities per item.
3. Configure the items managed by batch at your own disposal
4. Create a Delivery of the items using your Customer with 10 quantities per item
Header
Item No. B00001
Description Laptop Case 001
Item Group Cases
Unit Price 150
Manage Item By Batches
Management Method On every Transaction
Item No. B0001A

Description Canon 3GS
Item Group Camera
Unit Price 13,000
Manage Item By Batches
Copy and paste the screenshots (3) of the following:

1. ADDED ITEM MASTER DATA WINDOW here:
2. ADDED Goods Receipt PO
3. ADDED Delivery
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Exercise 5.3
1. Add the following items below managed by Serial:
2. Create a Goods Receipt PO for the items below using your Vendor with 10 quantities per item.
3. Configure the items managed by Serial at your own disposal
4. Create a Delivery of the items using your Customer with 10 quantities per item
Header
Item No. SN00001
Description Lenovo Idealpad 320
Item Group Laptop
Unit Price 5,000
Manage Item By Serial Numbers
Item No. SN0001A

Description Lenovo Idealpad L340
Item Group Laptop
Unit Price 23,500
Manage Item By Serial Numbers
Copy and paste the screenshots (3) of the following:

1. ADDED ITEM MASTER DATA WINDOW here:
2. ADDED Goods Receipt PO
3. ADDED Delivery
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Exercise 5.4
Goods Receipt
Increase in inventory item because of freebies from suppliers
Item No: Quantity

IM00001 10
IM00002 10
Copy and paste the screenshot of processed Goods Receipt Window here:
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Exercise 5.5
Goods Receipt
Increase in inventory item due to unaccounted items in the warehouse
Item No: Quantity

IM00003 25
IM00004 30
IM00005 20
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Exercise 5.6
Goods Issue
Decrease in inventory item due to discovered theft in the warehouse
Item No: Quantity

IM00001 2
IM00002 3
Copy and paste the screenshot of processed Goods Issue Window here:
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Exercise 5.7
Goods Issue
Decrease in inventory item due to warehouse fire
IM00003 4
IM00004 5
IM00005 6
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Exercise 5.8
1. Create period and volume discounts for the following items
2. Create Sales Order to check whether the configured period and volume discounts of the items
will take effect
Item No. Period Period Discount Volume Volume Discount
IM00001
15 days 10% 30 25%
IM00002
Create Sales Order for CU00001 with items IM00001 and IM00002
Copy and paste the screenshot of Sales Order here:
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Exercise 5.9
will take effect
IM00003
20 days 15% 25 20%
IM00004
Create Sales Order for CU00001 with items IM00003 and IM00004
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Exercise 5.10
will take effect
IM00005 30 days 25% 50 40%
Create Sales Order for CU00001 with items IM00005
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6. Accounting Cycle
Exercise 6.1
Record the following transactions using the Manual Journal Entry:
On March 30, 20XX, the company issued ordinary share capital worth of P 500,000, payment received
and deposited on its GBP Bank Account 1
Dr. GBP Bank Account 1 P 500,000
Cr. Ordinary Share Capital P 500,000
Copy and paste the screenshot of the TRANSACTION JOURNAL REPORT here:
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Exercise 6.2
Record the following transactions using the Manual Journal Entry:
On April 15, 20XX, the company recorded a Salary Expense worth of P 250,000, paid for through the
company’s GBP Bank Account 1.
Dr. Salaries and Wages P 250,000
Cr. GBP Bank Account 1 P 250,000
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Exercise 6.3
Create the following entries in journal entry through the journal vouchers.
On April 10,20XX, the company will pay a total of P 15,000 from the Petty Cash fund for transportation
related expenses. This transaction is still subject to supervisor’s approval.
Dr. Travel Costs – Other P 15,000
Cr. Petty Cash Fund P 15,000
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Exercise 6.4
Generate the General Ledger as of the date of the latest transaction.
Copy and paste the screenshot of the GENERAL LEDGER here:
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Exercise 6.5
Generate the Trial Balance as of the end of the year.
Copy and paste the screenshot of the TRIAL BALANCE here:
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Exercise 6.6
Generate the Balance Sheet as of the end of the year.
Copy and paste the screenshot of the BALANCE SHEET here:
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Exercise 6.7
Generate the Income Statement as of the end of the year.
Copy and paste the screenshot of the INCOME STATEMENT here:
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Exercise 6.8
Perform Period End Closing for the year 20XX.
Copy and paste the screenshot of the closing entries generated by the system using TRANSACTION
JOURNAL REPORT here:
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` SAP B1 on Cloud – AIS

605874952.docx printed on 8/17/2022 1:30 PM

605874952.docx printed on 8/17/2022 1:30 PM

605874952.docx printed on 8/17/2022 1:30 PM

1. This is business management software that allows an organization to use a system

605874952.docx printed on 8/17/2022 1:30 PM

2. BP and Item Master Data

Add the information above on the Business Partner Master Data.

605874952.docx printed on 8/17/2022 1:30 PM

Add the information above on the Business Partner Master Data.

605874952.docx printed on 8/17/2022 1:30 PM

Add the following items on the item master data:

605874952.docx printed on 8/17/2022 1:30 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874952.docx printed on 8/17/2022 1:30 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874952.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874952.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874952.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874952.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874952.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874952.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874952.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874952.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874952.docx printed on 8/17/2022 1:31 PM

Warehouse Name Makati Manila Quezon City Laguna

Location Makati Manila Quezon City Laguna

Street No. Chino Roces Bonifacio America Carmel

City Makati Manila Quezon City San Pablo

Country Philippines Philippines Philippines Philippines

Copy and paste the screenshot of WAREHOUSE LIST here:

605874952.docx printed on 8/17/2022 1:31 PM

Item No. B0001A

Copy and paste the screenshots (3) of the following:

605874952.docx printed on 8/17/2022 1:31 PM

605874952.docx printed on 8/17/2022 1:31 PM

Item No. SN0001A

Copy and paste the screenshots (3) of the following:

605874952.docx printed on 8/17/2022 1:31 PM

605874952.docx printed on 8/17/2022 1:31 PM

Increase in inventory item because of freebies from suppliers

Item No: Quantity

605874952.docx printed on 8/17/2022 1:31 PM

Increase in inventory item due to unaccounted items in the warehouse

Item No: Quantity

605874952.docx printed on 8/17/2022 1:31 PM

Decrease in inventory item due to discovered theft in the warehouse

Item No: Quantity

605874952.docx printed on 8/17/2022 1:31 PM

Decrease in inventory item due to warehouse fire

605874952.docx printed on 8/17/2022 1:31 PM

Item No. Period Period Discount Volume Volume Discount

Copy and paste the screenshot of Sales Order here:

605874952.docx printed on 8/17/2022 1:31 PM

Item No. Period Period Discount Volume Volume Discount