AIS Exercise Workbook 3

SAP B1 on Cloud – AIS
EXERCISE WORKBOOK
FOR STUDENT 3
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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605874960.docx printed on 8/17/2022 1:30 PM

Table of Contents
1. Basic Navigation......................................................................................................................................4
Exercise 1.1..............................................................................................................................................4
Exercise 1.2..............................................................................................................................................4
2. BP and Item Master Data.........................................................................................................................5
Exercise 2.1..............................................................................................................................................5
Exercise 2.2..............................................................................................................................................6
Exercise 2.3..............................................................................................................................................7
3. Purchase Process.....................................................................................................................................8
Exercise 3.1..............................................................................................................................................8
Exercise 3.2..............................................................................................................................................9
Exercise 3.3............................................................................................................................................10
Exercise 3.4............................................................................................................................................11
Exercise 3.5............................................................................................................................................12
4. Sales Process.........................................................................................................................................13
Exercise 4.1............................................................................................................................................13
Exercise 4.2............................................................................................................................................14
Exercise 4.3............................................................................................................................................15
Exercise 4.4............................................................................................................................................16
Exercise 4.5............................................................................................................................................17
5. Inventory Management.........................................................................................................................18
Exercise 5.1............................................................................................................................................18
Exercise 5.2............................................................................................................................................19
Exercise 5.3............................................................................................................................................21
Exercise 5.4............................................................................................................................................23
Exercise 5.5............................................................................................................................................24
Exercise 5.6............................................................................................................................................25
Exercise 5.7............................................................................................................................................26
Exercise 5.8............................................................................................................................................27
Exercise 5.9............................................................................................................................................28
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Exercise 5.10..........................................................................................................................................29
6. Accounting Cycle...................................................................................................................................30
Exercise 6.1............................................................................................................................................30
Exercise 6.2............................................................................................................................................31
Exercise 6.3............................................................................................................................................32
Exercise 6.4............................................................................................................................................33
Exercise 6.5............................................................................................................................................34
Exercise 6.6............................................................................................................................................35
Exercise 6.7............................................................................................................................................36
Exercise 6.8............................................................................................................................................37
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1. Basic Navigation
Exercise 1.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.
1. The ______________ displays at the top of the screen. It contains the Windows standard menu
(File, Edit, W window, Help) as well as generic SAP Business One functions.
2. The _____________ is a collection of icon buttons that grant you easy access to commonly-used
functions.
3. Navigation in SAP Business One is done using the _____________. It arranges the functions of the
individual applications in a tree structure.
4. The users of SAP Business One are defined in the _____________ window.
5. Accessing SAP Business One on Cloud is done using _____________ like Google Chrome, Mozilla
Firefox or Safari.
Exercise 1.2
Identify the terminologies being described by each sentence.
1. This is a business management software that allows an organization to use a system

of integrated applications to manage the business. It aims to serve as a backbone for your whole
business.
2. This is also known as Internal Cloud, is a cloud based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall.
3. This is also known as External Cloud, is available to the public where data are created and stored on
third-party servers.
4. This is a key feature of cloud computing where resources can be accessed anywhere (except on
limitations set by company's internal control).
5. This the place where SAP, a European multinational software corporation, was founded in 1972.
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2. BP and Item Master Data

Exercise 2.1
Header
Code: CU00003
BP Type Customer
Name Karl
Group Large Accounts
General
Tel No: 47893768
Mobile Phone: 99082356845
E-Mail Karl@yahoo.com
Contact Person
Contact ID: KA-232
First Name: Carlito
Title: Mr.
Middle Name: Bautista
Last Name: Alejandre
Address: Cuenca, Batangas
Telephone No: 26478946
E-Mail Carlito@yahoo.com
Payment Term
Payment Terms: Net 30
Price List: Sales Price Student 3
Add the information above on the Business Partner Master Data.

Copy and paste the ADDED Business Partner Master Data here:
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Exercise 2.2
Header
Code: SU00003
BP Type Vendor
Name Nene’s School
Suppplies
Group Suppliers
General
Tel No: 65423685
E-Mail nene@yahool.com
Contact Person
Contact ID: ED-987
First Name: Myka
Title: Ms.
Middle Name: Castillo
Last Name: Lilang
Address: Mindoro
Telephone No: 87954621
E-Mail myka@gmail.com
Payment Term
Payment Terms: Net 30
Price List: Base Price
Add the information above on the Business Partner Master Data.
Copy and paste the ADDED Business Partner Master Data here:
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Exercise 2.3
Item
Item No. Description Unit Price
Group
IM00011 Universal Mobile Game Controller Items 159
NTG2 Multi-Powered Condenser Shotgun
IM00012 Items 25834
Microphone
IM00013 Floppy disk drive Items 400
IM00014 Asus ROG Spatha Wireless Gaming Mouse Items 7300
IM00015 SteelSeries APEX 150 RGB Gaming Keyboard Items 2995
Add the following items on the item master data:

Copy and paste the LIST of Item Master Data here:
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3. Purchase Process
Exercise 3.1
Perform the Purchasing Process (Purchase Order > Goods Receipt PO > AP Invoice> Outgoing
Payments) using the details below:
Input the required information, use the selection list when available:
Vendor: SU00003
Name: Nene’s School Supplies
Posting Date: Date Today
Item No: IM00011
Quantity: 69 each
Click Add to save the document. Screenshot the complete relationship
map
Copy and Paste the screenshot of the RELATIONSHIP MAP here:
Page 8 / 40

Exercise 3.2
P Perform the Purchasing Process (Purchase Order > Goods Receipt PO > AP Invoice> Outgoing
Vendor: SU00003
Item No: IM00012 and IM00013
Quantity: 71 each
map
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Exercise 3.3
Vendor: SU00003
Item No: IM00011, IM00014 and IM00015
Quantity: 82 each
map
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Exercise 3.4
Vendor: SU00003
IM00012, IM00013, IM00014 and
Item No: IM00015
Quantity: 63 each
Click Add to save the document. Screenshot the complete relationship map
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Exercise 3.5
Vendor: SU00003
IM00011, IM00012, IM00013, IM00014 and
Item No: IM00015
Quantity: 74 each
Click Add to save the document. Screenshot the complete relationship map
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4. Sales Process
Exercise 4.1
Perform the Sales Process (Sales Order > Delivery > AR Invoice> Incoming Payments) using the details
below:
Vendor: CU00003
Name: Karl
Item No: IM00011
Quantity: 17 each
map
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Exercise 4.2
below:
Vendor: CU00003
Name: Karl
Quantity: 19 each
map
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Exercise 4.3
below:
Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.
Vendor: CU00003
Name: Karl
IM00011, IM00014 and
Item No: IM00015
Quantity: 18 each
map
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Exercise 4.4
below:
Vendor: CU00003
Name: Karl
IM00012, IM00013, IM00014
Item No: and IM00015
Quantity: 21 each
map
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Page 18 / 40

Exercise 4.5
below:
Vendor: CU00003
Name: Karl
IM00011, IM00012, IM00013,
Quantity: 20 each
map
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5. Inventory Management
Exercise 5.1
Add the following warehouses:
Warehouse Code WI WJ WK WL
Warehouse Name Rizal Tagaytay Amadeo Mendez
Location Rizal Tagaytay Amadeo Mendez
Street No. Berdugo Maharlika Magallanes Matupak
City Rizal Tagaytay Amadeo Mendez
Country Philippines Philippines Philippines Philippines
Copy and paste the screenshot of WAREHOUSE LIST here:
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Exercise 5.2
1. Add the following items below managed by batches:
2. Create a Goods Receipt PO for the items below using your Vendor with 100 quantities per item.
3. Configure the items managed by batch at your own disposal
4. Create a Delivery of the items using your Customer with 10 quantities per item
Header
Item No. B00003
Description IPhone 11
Item Group Cellphones
Unit Price 70,000
Manage Item By Batches
Management Method On every Transaction

Item No. B0003A
Description Huawei NOVA 5T
Item Group Cellphones
Unit Price 21,000
Manage Item By Batches
Copy and paste the screenshots (3) of the following:
1. ADDED ITEM MASTER DATA WINDOW here:
2. ADDED Goods Receipt PO
3. ADDED Delivery
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Exercise 5.3
1. Add the following items below managed by Serial:
2. Create a Goods Receipt PO for the items below using your Vendor with 10 quantities per item.
3. Configure the items managed by Serial at your own disposal
4. Create a Delivery of the items using your Customer with 10 quantities per item
Header
Item No. SN00003
Description Lenovo ThinkPad X1
Item Group Laptop
Unit Price 12,500
Manage Item By Serial Numbers

Item No. SN0003A
Description Lenovo Ideal pad 330 14
Item Group Laptop
Unit Price 14,995
Manage Item By Serial Numbers
Copy and paste the screenshots (3) of the following:

1. ADDED ITEM MASTER DATA WINDOW here:
2. ADDED Goods Receipt PO
3. ADDED Delivery
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Exercise 5.4
Goods Receipt
Increase in inventory item because of freebies from suppliers
Item No: Quantity

IM00011 20
IM00012 20
Copy and paste the screenshot of processed Goods Receipt Window here:
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Exercise 5.5
Goods Receipt
Increase in inventory item due to unaccounted items in the warehouse
Item No: Quantity

IM00013 30
IM00014 40
IM00015 50
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Exercise 5.6
Goods Issue
Decrease in inventory item due to discovered theft in the warehouse
Item No: Quantity

IM00011 3
IM00012 6
Copy and paste the screenshot of processed Goods Issue Window here:
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Exercise 5.7
Goods Issue
Decrease in inventory item due to warehouse fire
IM00013 9
IM00014 7
IM00015 8
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Exercise 5.8
1. Create period and volume discounts for the following items
2. Create Sales Order to check whether the configured period and volume discounts of the items
will take effect
Item No. Period Period Discount Volume Volume Discount
IM00011
20 days 20% 20 10%
IM00012
Create Sales Order for CU00003 with items IM00011 and IM00012
Copy and paste the screenshot of Sales Order here:
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Exercise 5.9
will take effect
IM00013
30 days 25% 25 15%
IM00014
Create Sales Order for CU00003 with items IM00013 and IM00014
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Exercise 5.10
will take effect
IM00015 35 days 30% 30 25%
Create Sales Order for CU00003 with items IM00015
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6. Accounting Cycle
Exercise 6.1
Record the following transactions using the Manual Journal Entry:
On March 30, 20XX, the company issued ordinary share capital worth of P 500,000, payment received
and deposited on its GBP Bank Account 1
Dr. GBP Bank Account 1 P 500,000
Cr. Ordinary Share Capital P 500,000
Copy and paste the screenshot of the TRANSACTION JOURNAL REPORT here:
Page 33 / 40

Exercise 6.2
Record the following transactions using the Manual Journal Entry:
On April 15 , 20XX, the company recorded a Salary Expense worth of P 250,000, paid for through the
company’s GBP Bank Account 1.
Dr. Salaries and Wages P 250,000
Cr. GBP Bank Account 1 P 250,000
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Exercise 6.3
Create the following entries in journal entry through the journal vouchers.
On April 10,20XX, the company will pay a total of P 15,000 from the Petty Cash fund for transportation
related expenses. This transaction is still subject to supervisor’s approval.
Dr. Travel Costs – Other P 15,000
Cr. Petty Cash Fund P 15,000
Submit the screenshot of the journal voucher created and the transaction journal report .
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Exercise 6.4
Generate the General Ledger as of the date of the latest transaction.
Copy and paste the screenshot of the GENERAL LEDGER here:
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Exercise 6.5
Generate the Trial Balance as of the end of the year.
Copy and paste the screenshot of the TRIAL BALANCE here:
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Exercise 6.6
Generate the Balance Sheet as of the end of the year.
Copy and paste the screenshot of the BALANCE SHEET here:
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Exercise 6.7
Generate the Income Statement as of the end of the year.
Copy and paste the screenshot of the INCOME STATEMENT here:
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Exercise 6.8
Perform Period End Closing for the year 20XX.
Copy and paste the screenshot of the closing entries generated by the system using TRANSACTION
JOURNAL REPORT here:
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SAP B1 on Cloud – AIS

605874960.docx printed on 8/17/2022 1:30 PM

605874960.docx printed on 8/17/2022 1:30 PM

605874960.docx printed on 8/17/2022 1:30 PM

1. This is a business management software that allows an organization to use a system

605874960.docx printed on 8/17/2022 1:30 PM

2. BP and Item Master Data

Add the information above on the Business Partner Master Data.

605874960.docx printed on 8/17/2022 1:30 PM

605874960.docx printed on 8/17/2022 1:30 PM

Add the following items on the item master data:

605874960.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874960.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874960.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874960.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874960.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874960.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874960.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874960.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874960.docx printed on 8/17/2022 1:31 PM

605874960.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874960.docx printed on 8/17/2022 1:31 PM

605874960.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874960.docx printed on 8/17/2022 1:31 PM

605874960.docx printed on 8/17/2022 1:31 PM

Warehouse Name Rizal Tagaytay Amadeo Mendez

Location Rizal Tagaytay Amadeo Mendez

Street No. Berdugo Maharlika Magallanes Matupak

City Rizal Tagaytay Amadeo Mendez

Country Philippines Philippines Philippines Philippines

Copy and paste the screenshot of WAREHOUSE LIST here:

605874960.docx printed on 8/17/2022 1:31 PM

605874960.docx printed on 8/17/2022 1:31 PM

605874960.docx printed on 8/17/2022 1:31 PM

Copy and paste the screenshots (3) of the following:

605874960.docx printed on 8/17/2022 1:31 PM

605874960.docx printed on 8/17/2022 1:31 PM

Increase in inventory item because of freebies from suppliers

Item No: Quantity

605874960.docx printed on 8/17/2022 1:31 PM

Increase in inventory item due to unaccounted items in the warehouse

Item No: Quantity

605874960.docx printed on 8/17/2022 1:31 PM

Decrease in inventory item due to discovered theft in the warehouse

Item No: Quantity

605874960.docx printed on 8/17/2022 1:31 PM

Decrease in inventory item due to warehouse fire

605874960.docx printed on 8/17/2022 1:31 PM

Item No. Period Period Discount Volume Volume Discount

Copy and paste the screenshot of Sales Order here:

605874960.docx printed on 8/17/2022 1:31 PM

Item No. Period Period Discount Volume Volume Discount

Copy and paste the screenshot of Sales Order here: