Exercise Workbook6 Basic

SAP B1 on Cloud – BASIC
EXERCISE WORKBOOK
FOR STUDENT 6
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
Page 1 / 53
572217048.docx printed on 1/24/2022 1:41 a1/p1

Table of Contents
Table of Contents
1. Basic Navigation......................................................................................................................................3
Exercise 1.1..............................................................................................................................................3
Exercise 1.2..............................................................................................................................................3
2. BP and Item Master Data.........................................................................................................................4
Exercise 2.1..............................................................................................................................................4
Exercise 2.2..............................................................................................................................................5
Exercise 2.1..............................................................................................................................................6
3. Purchase Process.....................................................................................................................................7
Exercise 3.1..............................................................................................................................................7
Exercise 3.2..............................................................................................................................................8
Exercise 3.3..............................................................................................................................................9
Exercise 3.4............................................................................................................................................10
Exercise 3.5............................................................................................................................................11
4. Sales Process.........................................................................................................................................12
Exercise 4.1............................................................................................................................................12
Exercise 4.2............................................................................................................................................13
Exercise 4.3............................................................................................................................................14
Exercise 4.4............................................................................................................................................15
Exercise 4.5............................................................................................................................................16
5. Inventory Management.........................................................................................................................17
Exercise 5.1............................................................................................................................................17
Exercise 5.2............................................................................................................................................18
Exercise 5.3............................................................................................................................................19
Exercise 5.4............................................................................................................................................20
Exercise 5.5............................................................................................................................................21
Exercise 5.6............................................................................................................................................22
Exercise 5.7............................................................................................................................................23
Exercise 5.8............................................................................................................................................24
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Exercise 5.9...............................................................................25
Exercise 5.10..........................................................................................................................................26
6. Production Process................................................................................................................................27
Exercise 6.1............................................................................................................................................27
Exercise 6.2............................................................................................................................................29
7. Services..................................................................................................................................................30
Exercise 7.1............................................................................................................................................30
8. Accounting Cycle...................................................................................................................................31
Exercise 8.1............................................................................................................................................31
Exercise 8.2............................................................................................................................................32
Exercise 8.3............................................................................................................................................33
Exercise 8.4............................................................................................................................................34
Exercise 8.5............................................................................................................................................35
Exercise 8.6............................................................................................................................................36
Exercise 8.7............................................................................................................................................37
Exercise 8.8............................................................................................................................................38
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1. Basic Navigation
Exercise 1.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.
1. The ______________ displays at the top of the screen. It contains the Windows standard menu
(File, Edit, W window, Help) as well as generic SAP Business One functions.
2. The _____________ is a collection of icon buttons that grant you easy access to commonly-used
functions.
3. Navigation in SAP Business One is done using the _____________. It arranges the functions of the
individual applications in a tree structure.
4. The users of SAP Business One are defined in the _____________ window.
5. Accessing SAP Business One on Cloud is done using _____________ like Google Chrome, Mozilla
Firefox or Safari.
Exercise 1.2
Identify the terminologies being described by each sentence.
1. This is a business management software that allows an organization to use a system

of integrated applications to manage the business. It aims to serve as a backbone for your whole
business.
2. This is also known as Internal Cloud, is a cloud based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall.
3. This is also known as External Cloud, is available to the public where data are created and stored on
third-party servers.
4. This is a key feature of cloud computing where resources can be accessed anywhere (except on
limitations set by company's internal control).
5. This the place where SAP, a European multinational software corporation, was founded in 1972.
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2. BP and Item Master Data

Exercise 2.1
Header
Code: CU00006
BP Type Customer
Name Rei Anne
Group Large Accounts
General
Tel No: 68903465
Mobile Phone: 90235279467
E-Mail ReiAnne@gmail.com
Contact Person
Contact ID: RA-295
First Name: Rowena
Title: Mrs.
Middle Name: Alcazar
Last Name: Alcobera
Address: Diversion, Batangas
Telephone No: 48645857
E-Mail Rowena@yahoo.com
Payment Term
Payment Terms: Net 30
Price List: Distributor Sales Price
Add the information above on the Business Partner Master Data.

Input the screenshot of your output here:
Page 5 / 53

Exercise 2.2 Header

Code: SU00006
BP Type Vendor
Name Juan’s Caterings
Group General Suppliers
General
Tel No: 68423186
E-Mail juan@yahoo.com
Contact Person
Contact ID: JE-009
First Name: Edwin
Title: Mr.
Middle Name: Hernandez
Last Name: Perez
Address: Lipa, Batangas
FIT ACADEMY l GF King’s Court
Telephone
Bldg II., ChinoNo:
Roces cor. Delarosa56565656 Number: 63.2.759.4348 l www.fitacademy.ph
Sts., Makati City 1200, Philippines l Telephone
Mobile Phone: 92645454687 Page 6 / 53
E-Mail
572217048.docx printed on 1/24/2022 1:42 a1/p1 edwin@yahoo.com
Payment Term
Payment Terms: Net 60
Price List: Regular Purchase Price
Add the information above on the Business Partner Master Data.

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Exercise 2. 3
Add the following items on the Item Master Data:
Item No. Description Item Group Unit Price

Asus ROG Strix Flare PNK LTD RGB Mechanical Gaming
IM00026 Items 5678
Keyboard
IM00027 Large Diaphragm Condenser Microphone Items 3500
IM00028 Epson L1455 A3 Wi-Fi AIO Printer Items 2499
IM00029 2TB Flash Drive Items 10500
IM00030 Intel Core i3 CPU Items 13500
Page 8 / 53

3. Purchase Process
Exercise 3.1
Perform the whole purchase process on this transaction:
Input the required information, use the selection list when available:
Vendor: SU00006
Name: Juan’s Caterings
Posting Date: Date Today
Item No: IM00026
Quantity: 18 each
Click Add to save the document. Screenshot the complete relationship
map
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In stock Committed Ordered Available
IM00026 18 18
After adding Purchase order
IM00026 18 18
After adding GRPO
IM00026 18 18
After adding A/P Invoice
IM00026 18 18
After outgoing payments
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Exercise 3.2
Vendor: SU00006
Item No: IM00027 and IM00028
Quantity: 17 each
map
IM00027 17 17
IM00028 17 17
IM00027 17 17
IM00028 17 17
After adding GRPO
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17
IM00027 17
IM00028 17 17
IM00027 17 17
IM00028 17 17
After adding outgoing payment
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Exercise 3.3
Vendor: SU00006
Item No: IM00026, IM00029 and IM00030
Quantity: 16 each
map
IM00026 18 16 34
IM00029 16 16
IM00030 16 16
IM00026 34 34
IM00029 16 16
IM00030 16 16
After adding GRPO
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Committed Ordered Available

In stock
IM00026 34 34
IM00029 16 16
IM00030 16 16
IM00026 34 34
IM00029 16 16
IM00030 16 16
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Exercise 3.4
Vendor: SU00006
IM00027, IM00028, IM00029 and
Item No: IM00030
Quantity: 23 each
Click Add to save the document. Screenshot the complete relationship map
IM00027 17 23 40
IM00028 17 23 40
IM00029 16 23 39
IM00030 16 23 39
IM00027 40 40
IM00028 40 40
IM00029 39 39
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39
IM00030 39
After adding GRPO
IM00027 40 40
IM00028 40 40
IM00029 39 39
IM00030 39 39
IM00027 40 40
IM00028 40 40
IM00029 39 39
IM00030 39 39
Exercise 3.5
Vendor: SU00006
IM00026, IM00027, IM00028, IM00029 and
Item No: IM00030
Quantity: 15 each
Click Add to save the document. Screenshot the complete relationship map
Page 16 / 53

IM00026 34 15 49
IM00027 40 15 55
IM00028 40 15 55
IM00029 39 15 54
IM00030 39 15 54
IM00026 49 49
IM00027 55 55
IM00028 55 55
IM00029 54 54
IM00030 54 54
After adding GRPO
IM00026 49 49
IM00027 55 55
IM00028 55 55
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54
IM00029 54
IM00030 54 54
IM00026 49 49
IM00027 55 55
IM00028 55 55
IM00029 54 54
IM00030 54 54
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Exercise 3.6
Exercises 3.7
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Exercise 3.8
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4. Sales Process
Exercise 4.1
Perform the whole sales process on this transaction:
Vendor: CU00006
Name: Rei Anne
Item No: IM00026
Quantity: 16 each
map
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Exercise 4.2
Vendor: CU00006
Name: Rei Anne
Quantity: 15 each
map
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Page 23 / 53

Exercise 4.3
Vendor: CU00006
Name: Rei Anne
IM00026, IM00029 and
Item No: IM00030
Quantity: 16 each
map
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Exercise 4.4
Vendor: CU00006
Name: Rei Anne
IM00027, IM00028, IM00029
Item No: and IM00030
Quantity: 21 each
map
Page 25 / 53

Exercise 4.5
Vendor: CU00006
Name: Rei Anne
IM00026, IM00027, IM00028,
Quantity: 13 each
map
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Exercise 4.6
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Exercise 4.7
Exercise 4.8
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5. Inventory Management
Exercise 5.1
Add the following warehouses:
Warehouse Code WU WX WY WZ
Warehouse Name Tandang Sora Fairview Sandigan PhilCoa
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Location Tandang Sora Fairview Sandigan PhilCoa
Street No. Kuliat Rodrigo Clemecia Cardo
City Quezon City Quezon City Quezon City Quezon City
Country Philippines Philippines Philippines Philippines
Exercise 5.2 Header

Add the following Item No. B00006 items managed
by batches: Description OMNI Study Lamps
Item Group Lamps
Unit Price 500
Manage Item By Batches
Management Method On every Transaction

Item No. B0006A
Description Safeguard Page 30 / 53
Item Group
572217048.docx printed on 1/24/2022 1:42 a1/p1 Soaps
Unit Price 58
Manage Item By Batches
Page 31 / 53

Exercise 5.3
Add the following items managed by serial numbers:
Header
Item No. SN00006
Description Lenovo Thinkpad X240
Item Group Laptop
Unit Price 9,261
Manage Item By Serial Numbers

Item No. SN0006A
Description Lenovo Idea pad 330 15
Item Group Laptop
Unit Price 20,643
Manage Item By Serial Numbers
Page 32 / 53

Exercise 5.4
Goods Receipt
Increase in inventory item because of freebies from suppliers
Item No: Quantity

IM00026 50
IM00027 50
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Exercise 5.5
Goods Receipt
Increase in inventory item due to unaccounted items in the warehouse
Item No: Quantity

IM00028 30
IM00029 60
IM00030 70
Page 34 / 53

Exercise 5.6
Goods Issue
Decrease in inventory item due to discovered theft in the warehouse
Item No: Quantity

IM00026 60
IM00027 60
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Exercise 5.7
Goods Issue
Decrease in inventory item due to warehouse fire
IM00028 30
IM00029 40
IM00030 25
Page 36 / 53

Page 37 / 53

Exercise 5.8
Create period and volume discounts for the following items:
Item No. Period Period Discount Volume Volume Discount
IM00026
10 days 15% 25 20%
IM00027
Create Sales Order for CU00006 with items IM00026 and IM00027
Page 38 / 53

Exercise 5.9
IM00028
20 days 25% 35 15%
IM00029
Create Sales Order for CU00006 with items IM00028 and IM00029
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Exercise 5.10
IM00030 30 days 35% 45 25%
Create Sales Order for CU00006 with items IM00030
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6. Production Process
Exercise 6.1
1. Add the following items on the Item Master Data:
Item No. PR110000
Description Ceiling Fan
Item Group Finished Goods
Item No. PR111000

Description Ceiling Fan
Work in Process
Item Group Inventory
Production Data Phantom Item
Item No. PR111001

Description Fan Blade
Item Group Raw Materials
Unit Price 500
Item No. PR111002

Description Motor//Copper Wire
Unit Price 570
Item No. PR112000

Description Ceiling Fan- Base
Work in Process
Item Group Inventory
Production Data Phantom Item
Item No. PR112001

Description Base Plate
Unit Price 200
Item No. PR112002

Downrod & Housing
Description cover
Unit Price 100
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Complete the Production Process based on this diagram
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Exercise 6.2
2. Add the following items on the Item Master
Data
Item No. PR120000
Description Nike Shoes
Item Group Finished Goods
Item No. PR121000

Description Leather & EVA Foam
Unit Price 1500
Item No. PR122000

Description Rubber & Polyester
Unit Price 1600
Complete the Production Process based on this diagram
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7. Services
Exercise 7.1 Service Call Type Sales
Record a Service BP Code CU00006 Call based on the
details below : Item IM00006
General
Origin Telephone No.
Problem Type Functional
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572217048.docx printed on 1/24/2022 1:42 a1/p1 Activities
Activity Phone Call
Duration 7 minutes
Priority Normal
Page 45 / 53

8. Accounting Cycle
Exercise 8.1
Record the following transactions using the Manual Journal Entry:
On March 30, 20XX, the company issued ordinary share capital worth of P 500,000, payment received
and deposited on its GBP Bank Account 1
Dr. GBP Bank Account 1 P 500,000
Cr. Ordinary Share Capital P 500,000
Insert the screenshot of your output here:
Page 46 / 53

Exercise 8.2
Record the following transactions using the Manual Journal Entry:
On April 15 , 20XX, the company recorded a Salary Expense worth of P 250,000, paid for through the
company’s GBP Bank Account 1.
Dr. Salaries and Wages P 250,000
Cr. GBP Bank Account 1 P 250,000
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Exercise 8.3
Create the following entries in journal entry through the journal vouchers.
On April 10,20XX, the company will pay a total of P 15,000 from the Petty Cash fund for transportation
related expenses. This transaction is still subject to supervisor’s approval.
Dr. Travel Costs – Other P 15,000
Cr. Petty Cash Fund P 15,000
Submit the screenshot of the journal voucher created and the transaction journal report .
Page 48 / 53

Exercise 8.4
Generate the General Ledger as of the date of the latest transaction.
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Exercise 8.5
Generate the Trial Balance as of the end of the year.
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Exercise 8.6
Generate the Balance Sheet as of the end of the year.
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Exercise 8.7
Generate the Income Statement as of the end of the year.
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Exercise 8.8
Perform Period End Closing for the year 20XX.
Screenshot the closing entries generated in the Transaction Journal Report.
Page 53 / 53

Exercise Workbook6 Basic

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SAP B1 on Cloud – BASIC

572217048.docx printed on 1/24/2022 1:41 a1/p1

572217048.docx printed on 1/24/2022 1:41 a1/p1

572217048.docx printed on 1/24/2022 1:41 a1/p1

1. This is a business management software that allows an organization to use a system

572217048.docx printed on 1/24/2022 1:41 a1/p1

2. BP and Item Master Data

Add the information above on the Business Partner Master Data.

572217048.docx printed on 1/24/2022 1:41 a1/p1

Exercise 2.2 Header

Mobile Phone: 92645454687 Page 6 / 53

Add the information above on the Business Partner Master Data.

572217048.docx printed on 1/24/2022 1:42 a1/p1

Item No. Description Item Group Unit Price

Input the screenshot of your output here:

572217048.docx printed on 1/24/2022 1:42 a1/p1

Input the screenshot of your output here:

572217048.docx printed on 1/24/2022 1:42 a1/p1

In stock Committed Ordered Available

After adding Purchase order

In stock Committed Ordered Available

After adding GRPO

In stock Committed Ordered Available

After adding A/P Invoice

In stock Committed Ordered Available

After outgoing payments

572217048.docx printed on 1/24/2022 1:42 a1/p1

Input the screenshot of your output here:

In stock Committed Ordered Available

After adding Purchase order

In stock Committed Ordered Available

After adding GRPO

In stock Committed Ordered Available

572217048.docx printed on 1/24/2022 1:42 a1/p1

After adding A/P Invoice

In stock Committed Ordered Available

After adding outgoing payment

572217048.docx printed on 1/24/2022 1:42 a1/p1

Input the screenshot of your output here:

In stock Committed Ordered Available

After adding Purchase order

In stock Committed Ordered Available

After adding GRPO

572217048.docx printed on 1/24/2022 1:42 a1/p1

Committed Ordered Available

After adding A/P Invoice

In stock Committed Ordered Available

After adding outgoing payment

572217048.docx printed on 1/24/2022 1:42 a1/p1

Input the screenshot of your output here:

In stock Committed Ordered Available

After adding Purchase order

In stock Committed Ordered Available

572217048.docx printed on 1/24/2022 1:42 a1/p1

After adding GRPO

In stock Committed Ordered Available

After adding A/P Invoice

In stock Committed Ordered Available

After adding outgoing payment

Input the screenshot of your output here:

572217048.docx printed on 1/24/2022 1:42 a1/p1

In stock Committed Ordered Available

After adding Purchase order

In stock Committed Ordered Available