SAP B1 on Cloud Basic Guide

SAP B1 on Cloud – BASIC
EXERCISE WORKBOOK
FOR STUDENT 22
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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523316980.docx printed on 5/10/2021 4:42 a5/p5

Table of Contents
Table of Contents
1. Basic Navigation......................................................................................................................................4
Exercise 1.1..............................................................................................................................................4
Exercise 1.2..............................................................................................................................................4
2. BP and Item Master Data.........................................................................................................................5
Exercise 2.1..............................................................................................................................................5
Exercise 2.2..............................................................................................................................................6
Exercise 2.3..............................................................................................................................................7
3. Purchase Process.....................................................................................................................................8
Exercise 3.1..............................................................................................................................................8
Exercise 3.2..............................................................................................................................................9
Exercise 3.3............................................................................................................................................10
Exercise 3.4............................................................................................................................................11
Exercise 3.5............................................................................................................................................12
4. Sales Process.........................................................................................................................................13
Exercise 4.1............................................................................................................................................13
Exercise 4.2............................................................................................................................................14
Exercise 4.3............................................................................................................................................15
Exercise 4.4............................................................................................................................................16
Exercise 4.5............................................................................................................................................17
5. Inventory Management.........................................................................................................................18
Exercise 5.1............................................................................................................................................18
Exercise 5.2............................................................................................................................................19
Exercise 5.3............................................................................................................................................20
Exercise 5.4............................................................................................................................................21
Exercise 5.5............................................................................................................................................22
Exercise 5.6............................................................................................................................................23
Exercise 5.7............................................................................................................................................24
Exercise 5.8............................................................................................................................................25
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Exercise 5.9...............................................................................26
Exercise 5.10..........................................................................................................................................27
6. Production Process................................................................................................................................28
Exercise 6.1............................................................................................................................................28
Exercise 6.2............................................................................................................................................30
7. Services..................................................................................................................................................31
Exercise 7.1............................................................................................................................................31
8. Accounting Cycle...................................................................................................................................32
Exercise 8.1............................................................................................................................................32
Exercise 8.2............................................................................................................................................33
Exercise 8.3............................................................................................................................................34
Exercise 8.4............................................................................................................................................35
Exercise 8.5............................................................................................................................................36
Exercise 8.6............................................................................................................................................37
Exercise 8.7............................................................................................................................................38
Exercise 8.8............................................................................................................................................39
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1. Basic Navigation
Exercise 1.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.
1. The Menu Bar displays at the top of the screen. It contains the Windows standard menu (File, Edit,
W window, Help) as well as generic SAP Business One functions.
2. The Tool Bar is a collection of icon buttons that grant you easy access to commonly-used functions.
3. Navigation in SAP Business One is done using the _____________. It arranges the functions of the
individual applications in a tree structure.
4. The users of SAP Business One are defined in the _____________ window.
5. Accessing SAP Business One on Cloud is done using web browsers like Google Chrome, Mozilla
Firefox or Safari.
Exercise 1.2
Identify the terminologies being described by each sentence.
1. This is a business management software that allows an organization to use a system

of integrated applications to manage the business. It aims to serve as a backbone for your whole
business. Enterprise Resource Planning (ERP) software
2. This is also known as Internal Cloud, is a cloud based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall. Private Database
3. This is also known as External Cloud, is available to the public where data are created and stored on
third-party servers.
4. This is a key feature of cloud computing where resources can be accessed anywhere (except on
limitations set by company's internal control).
5. This the place where SAP, a European multinational software corporation, was founded in 1972.
Weinheim, Germany
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2. BP and Item Master Data

Exercise 2.1
Header
Code: CU00022
BP Type Customer
Name Julia
Group Large Accounts
General
Tel No: 37845908
Mobile Phone: 90345431276
E-Mail Julia@gmail.com
Contact Person
Contact ID: JO-487
First Name: Rufina
Title: Mrs.
Middle Name: Calingasan
Last Name: Hermidilla
Address: Marinduque
Telephone No: 27698045
E-Mail Rufina@gmail.com
Payment Term
Payment Terms: Net 30
Price List: Regular Sales Price
Add the information above on the Business Partner Master Data

Input the screenshot of your output here:
Page 5 / 47

Exercise 2.2
Header
Code: SU00022
BP Type Vendor
Name Joshua Flower Shop
Group General Suppliers
General
Tel No: 66655412
E-Mail joshua@yahoo.com
Contact Person
Contact ID: AA-823
First Name: Andi
Title: Ms.
Middle Name: Amorsolo
Last Name: Eigenman
Address: Metro Manila
Telephone No: 65421300
E-Mail andi@yahoo.com
Payment Term
Payment Terms: Net 30
Price List: Base Price
Add the information above on the
Business Partner Master Data
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Page 7 / 47

Exercise 2.3
Add the following items on the Item Master Data:
Item
Item No. Description Grou Unit Price
p
IM00106 Alienware 25 Monitor Items 2950
IM00107 Asus Cerberus LED Gaming Keyboard Items 1700
IM00108 Edifier e25HD Luna HD Bluetooth Wireless Optical Speakers Items 12500
IM00109 16GB Flash Drive v3.0 Items 780
IM00110 InFocus IN122 3200 Ansi Lumens Projector Items 17000
Page 8 / 47

3. Purchase Process
Exercise 3.1
Perform the following purchase transaction
Input the required information, use the selection list when available:
Vendor: SU00022
Name: Joshua Flower Shop
Posting Date: Date Today
Item No: IM00106
Quantity: 14 each
Click Add to save the document and Cancel the windows.
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Exercise 3.2
Vendor: SU00022
Item No: IM00107 and IM00108
Quantity: 17 each
Click Add to save the document and Cancel the window.
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Page 11 / 47

Exercise 3.3
Vendor: SU00022
Item No: IM00106, IM00109 and IM00110
Quantity: 13 each
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Page 13 / 47

Exercise 3.4
Vendor: SU00022
IM00107, IM00108, IM00109 and
Item No: IM00110
Quantity: 6 each
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Page 15 / 47

Exercise 3.5
Vendor: SU00022
IM00106, IM00107, IM00108, IM00109 and
Item No: IM00110
Quantity: 5 each
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4. Sales Process
Exercise 4.1
Perform the whole sales process on this transaction:
Vendor: CU00022
Name: Julia
Item No: IM00106
Quantity: 12 each
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Exercise 4.2
Vendor: CU00022
Name: Julia
Item No: IM00107 and IM00108
Quantity: 15 each
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Exercise 4.3
Vendor: CU00022
Name: Julia
IM00106, IM00109 and
Item No: IM00110
Quantity: 11 each
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Exercise 4.4
Vendor: CU00022
Name: Julia
IM00107, IM00108, IM00109
Item No: and IM00110
Quantity: 4 each
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Exercise 4.5
Vendor: CU00022
Name: Julia
IM00106, IM00107,
IM00108, IM00109 and
Item No: IM00110
Quantity: 3 each
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5. Inventory Management
Exercise 5.1
Add the following warehouses:
Warehouse Code W62 W63 W64 W65
Warehouse Name Himamaylan Kabankalan Bago Bacolod
Location Himamaylan Kabankalan Bago Bacolod
Street No. Menge Matabungkay Hunyo Sugod
City Himamaylan Kabankalan Bago Bacolod
Country Philippines Philippines Philippines Philippines
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Exercise 5.2
Add the following items managed by batches:
Header
Item No. B00022
Description Octagon 6 slots USB Hub
Item Group USB Hubs
Unit Price 999
Manage Item By Batches
Management Method On every Transaction

Item No. B0022A
Description FIREFLY Flashlight
Item Group Flashlights
Unit Price 1,500
Manage Item By Batches
Input the screenshot of your
output here:
Page 24 / 47

Exercise 5.3
Add the following items managed by serial numbers:
Header
Item No. SN00022
Description Lenovo Yoga 730 15 2in1
Item Group Laptop
Unit Price 36,678
Manage Item By Serial Numbers

Item No. SN0022A
Description ASUS X407UA
Item Group Laptop
Unit Price 18,700
Manage Item By Serial Numbers
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Exercise 5.4
Goods Receipt
Increase in inventory item because of freebies from suppliers
Item No: Quantity

IM00106 10
IM00107 10
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Exercise 5.5
Goods Receipt
Increase in inventory item due to unaccounted items in the warehouse
Item No: Quantity

IM00108 30
IM00109 20
IM00110 40
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Exercise 5.6
Goods Issue
Decrease in inventory item due to discovered theft in the warehouse
Item No: Quantity

IM00106 20
IM00107 50
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Exercise 5.7
Goods Issue
Decrease in inventory item due to warehouse fire
IM00108 50
IM00109 60
IM00110 40
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Exercise 5.8
Create period and volume discounts for the following items:
Item No. Period Period Discount Volume Volume Discount
IM00106
20 days 10% 30 15%
IM00107
Create Sales Order for CU00022 with items IM00106 and IM00107
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Exercise 5.9
IM00108
25 days 15% 50 20%
IM00109
Create Sales Order for CU00022 with items IM00108 and IM00109
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Exercise 5.10
IM00110 20 days 25% 30 20%
Create Sales Order for CU00022 with items IM00110
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6. Production Process
Exercise 6.1
1. Add the following items on the Item Master Data:
Item No. PR430000
Description Car Seats
Item Group Finished Goods
Item No. PR431000

Description Car Seats - Outside
Work in Process
Item Group Inventory
Production Data Phantom Item
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Item No. PR431001

Description Fabric Leather
Item Group Raw Materials
Unit Price 500
Item No. PR431002

Description Plastic (cover)
Unit Price 200
Item No. PR432000

Description Car Seats - Inside
Work in Process
Item Group Inventory
Production Data Phantom Item
Item No. PR432001

Description Foam
Unit Price 600
Item No. PR432002

Description Steel
Unit Price 300
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Complete the Production Process based on this diagram
Insert the screenshot of your output here:
Page 36 / 47

Exercise 6.2
2. Add the following items on the Item Master
Data
Item No. PR440000
Description Pencil
Item Group Finished Goods
Item No. PR441000

Description Cedar Wood
Unit Price 120
Item No. PR442000

Description Graphite Lead
Unit Price 150
Complete the Production Process based on this diagram
Page 37 / 47

7. Services
Exercise 7.1
Record a Service Call based on the details below :
Service Call Type Sales
BP Code CU00022
Item IM00022
General
Origin Telephone No.
Problem Type Functional
Activities
Activity Phone Call
Duration 8 minutes
Priority Normal
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Page 39 / 47

8. Accounting Cycle
Exercise 8.1
Record the following transactions using the Manual Journal Entry:
On March 30, 20XX, the company issued ordinary share capital worth of P 500,000, payment received
and deposited on its GBP Bank Account 1
Dr. GBP Bank Account 1 P 500,000
Cr. Ordinary Share Capital P 500,000
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Exercise 8.2
Record the following transactions using the Manual Journal Entry:
On April 15 , 20XX, the company recorded a Salary Expense worth of P 250,000, paid for through the
company’s GBP Bank Account 1.
Dr. Salaries and Wages P 250,000
Cr. GBP Bank Account 1 P 250,000
Page 41 / 47

Exercise 8.3
Create the following entries in journal entry through the journal vouchers.
On April 10,20XX, the company will pay a total of P 15,000 from the Petty Cash fund for transportation
related expenses. This transaction is still subject to supervisor’s approval.
Dr. Travel Costs – Other P 15,000
Cr. Petty Cash Fund P 15,000
Submit the screenshot of the journal voucher created and the transaction journal report .
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Exercise 8.4
Generate the General Ledger as of the date of the latest transaction.
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Exercise 8.5
Generate the Trial Balance as of the end of the year.
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Exercise 8.6
Generate the Balance Sheet as of the end of the year.
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Exercise 8.7
Generate the Income Statement as of the end of the year.
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Exercise 8.8
Perform Period End Closing for the year 20XX.
Screenshot the closing entries generated in the Transaction Journal Report.
Page 47 / 47

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SAP B1 on Cloud – BASIC

523316980.docx printed on 5/10/2021 4:42 a5/p5

523316980.docx printed on 5/10/2021 4:42 a5/p5

523316980.docx printed on 5/10/2021 4:42 a5/p5

1. This is a business management software that allows an organization to use a system

523316980.docx printed on 5/10/2021 4:42 a5/p5

2. BP and Item Master Data

Add the information above on the Business Partner Master Data

523316980.docx printed on 5/10/2021 4:42 a5/p5

523316980.docx printed on 5/10/2021 4:42 a5/p5

523316980.docx printed on 5/10/2021 4:42 a5/p5

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

523316980.docx printed on 5/10/2021 4:42 a5/p5

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

523316980.docx printed on 5/10/2021 4:42 a5/p5

523316980.docx printed on 5/10/2021 4:42 a5/p5

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

523316980.docx printed on 5/10/2021 4:42 a5/p5

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

Warehouse Code W62 W63 W64 W65

Warehouse Name Himamaylan Kabankalan Bago Bacolod

Location Himamaylan Kabankalan Bago Bacolod

Street No. Menge Matabungkay Hunyo Sugod

City Himamaylan Kabankalan Bago Bacolod

Country Philippines Philippines Philippines Philippines

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

523316980.docx printed on 5/10/2021 4:42 a5/p5

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

Increase in inventory item because of freebies from suppliers

Item No: Quantity

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

Increase in inventory item due to unaccounted items in the warehouse

Item No: Quantity

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

Decrease in inventory item due to discovered theft in the warehouse

Item No: Quantity

Input the screenshot of your output here:

523316980.docx printed on 5/10/2021 4:42 a5/p5

523316980.docx printed on 5/10/2021 4:42 a5/p5

Decrease in inventory item due to warehouse fire

Input the screenshot of your output here: