AIS Exercise Workbook 4

SAP B1 on Cloud – AIS
EXERCISE WORKBOOK
FOR STUDENT 4
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
Page 1 / 37
605874953.docx printed on 8/17/2022 1:30 PM

Table of Contents
1. Basic Navigation......................................................................................................................................4
Exercise 1.1..............................................................................................................................................4
Exercise 1.2..............................................................................................................................................4
2. BP and Item Master Data.........................................................................................................................5
Exercise 2.1..............................................................................................................................................5
Exercise 2.2..............................................................................................................................................6
Exercise 2.3..............................................................................................................................................7
3. Purchase Process.....................................................................................................................................8
Exercise 3.1..............................................................................................................................................8
Exercise 3.2..............................................................................................................................................9
Exercise 3.3............................................................................................................................................10
Exercise 3.4............................................................................................................................................11
Exercise 3.5............................................................................................................................................12
4. Sales Process.........................................................................................................................................13
Exercise 4.1............................................................................................................................................13
Exercise 4.2............................................................................................................................................14
Exercise 4.3............................................................................................................................................15
Exercise 4.4............................................................................................................................................16
Exercise 4.5............................................................................................................................................17
5. Inventory Management.........................................................................................................................18
Exercise 5.1............................................................................................................................................18
Exercise 5.2............................................................................................................................................19
Exercise 5.3............................................................................................................................................21
Exercise 5.4............................................................................................................................................23
Exercise 5.5............................................................................................................................................24
Exercise 5.6............................................................................................................................................25
Exercise 5.7............................................................................................................................................26
Exercise 5.8............................................................................................................................................27
Exercise 5.9............................................................................................................................................28
Page 2 / 37

Exercise 5.10..........................................................................................................................................29
6. Accounting Cycle...................................................................................................................................30
Exercise 6.1............................................................................................................................................30
Exercise 6.2............................................................................................................................................31
Exercise 6.3............................................................................................................................................32
Exercise 6.4............................................................................................................................................33
Exercise 6.5............................................................................................................................................34
Exercise 6.6............................................................................................................................................35
Exercise 6.7............................................................................................................................................36
Exercise 6.8............................................................................................................................................37
Page 3 / 37

1. Basic Navigation
Exercise 1.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.
1. The ______________ displays at the top of the screen. It contains the Windows standard menu
(File, Edit, W window, Help) as well as generic SAP Business One functions.
2. The _____________ is a collection of icon buttons that grant you easy access to commonly-used
functions.
3. Navigation in SAP Business One is done using the _____________. It arranges the functions of the
individual applications in a tree structure.
4. The users of SAP Business One are defined in the _____________ window.
5. Accessing SAP Business One on Cloud is done using _____________ like Google Chrome, Mozilla
Firefox or Safari.
Exercise 1.2
Identify the terminologies being described by each sentence.
1. This is business management software that allows an organization to use a system

of integrated applications to manage the business. It aims to serve as a backbone for your whole
business.
2. This is also known as Internal Cloud, is a cloud based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall.
3. This is also known as External Cloud, is available to the public where data are created and stored on
third-party servers.
4. This is a key feature of cloud computing where resources can be accessed anywhere (except on
limitations set by company's internal control).
5. This the place where SAP, a European multinational software corporation, was founded in 1972.
Page 4 / 37

2. BP and Item Master Data

Exercise 2.1
Header
Code: CU00004
BP Type Customer
Name King
Group Small Accounts
General
Tel No: 47890123
Mobile Phone: 90907867854
E-Mail King@yahoo.com
Contact Person
Contact ID: KV-567
First Name: Christopher
Title: Mr.
Middle Name: Cruz
Last Name: Vasquez
Address: Lipa, Batangas
Telephone No: 67935475
E-Mail Christopher@yahoo.co
m
Payment Term
Payment Net 60
Terms:
Price List: Sales Price Student 4
Add the information above on the
Business Partner Master Data.
Copy and paste the ADDED Business Partner Master Data here:
Page 5 / 37

Exercise 2.2
Header
Code: SU00004
BP Type Vendor
Name Mar&Ten’s Food
Cart
Group General Suppliers
General
Tel No: 87956542
E-Mail marten@yahool.co
m
Contact Person
Contact ID: MT-123
First Name: Jack
Title: Mr.
Middle Name: Reyes
Last Name: Sadiangcolor
Address: Sabtang, Batanes
Telephone No: 54876964
E-Mail jack@gmail.com
Payment Term
Payment Terms: Net 60
Price List: Regular Purchase
Price
Add the information above on the Business Partner Master Data.
Copy and paste the ADDED Business Partner Master Data here:
Page 6 / 37

Exercise 2.3
Item
Item No. Description Unit Price
Group
IM00016 Intel Core i7 CPU Items 15000
IM00017 Secure 2000VA UPS AVR Items 850
IM00018 HP Deskjet 3779 Ink Advantage Printer Items 4400
IM00019 512GB Flash Drive Items 2999
IM00020 Asus ROG Strix 750W Power Supply Items 8650
Add the following items on the item master data:

Copy and paste the LIST of Item Master Data here:
Page 7 / 37

3. Purchase Process
Exercise 3.1
Perform the Purchasing Process (Purchase Order > Goods Receipt PO > AP Invoice> Outgoing
Payments) using the details below:
Input the required information, use the selection list when available:
Vendor: SU00004
Name: Mar&Ten’s Food Cart
Posting Date: Date Today
Item No: IM00016
Quantity: 60 each
Click Add to save the document. Screenshot the complete relationship
map
Copy and Paste the screenshot of the RELATIONSHIP MAP here:
Page 8 / 37

Exercise 3.2
Vendor: SU00004
Item No: IM00017 and IM00018
Quantity: 70 each
map
Page 9 / 37

Exercise 3.3
Vendor: SU00004
Item No: IM00016, IM00019 and IM00020
Quantity: 74 each
map
Page 10 / 37

Exercise 3.4
Vendor: SU00004
IM00017, IM00018, IM00019 and
Item No: IM00020
Quantity: 65 each
Click Add to save the document. Screenshot the complete relationship map
Page 11 / 37

Exercise 3.5
Vendor: SU00004
IM00016, IM00017, IM00018, IM00019 and
Item No: IM00020
Quantity: 80 each
Click Add to save the document. Screenshot the complete relationship map
Page 12 / 37

4. Sales Process
Exercise 4.1
Perform the Sales Process (Sales Order > Delivery > AR Invoice> Incoming Payments) using the details
below:
Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.
Vendor: CU00004
Name: King
Item No: IM00016
Quantity: 14 each
map
Page 13 / 37

Exercise 4.2
below:
Vendor: CU00004
Name: King
Quantity: 18 each
map
Page 14 / 37

Exercise 4.3
below:
Vendor: CU00004
Name: King
IM00016, IM00019 and
Item No: IM00020
Quantity: 11 each
map
Page 15 / 37

Exercise 4.4
below:
Vendor: CU00004
Name: King
IM00017, IM00018, IM00019
Item No: and IM00020
Quantity: 21 each
map
Page 16 / 37

Exercise 4.5
below:
Vendor: CU00004
Name: King
IM00016, IM00017, IM00018,
Quantity: 8 each
map
Page 17 / 37

5. Inventory Management
Exercise 5.1
Add the following items:
Warehouse Code WM WN WO WP
Warehouse Name Baguio Tuguegarao Davao Muntinlupa
Location Baguio Tuguegarao Davao Muntinlupa
Street No. Session Road Masipag Orcillo Mabini
City Baguio Tuguegarao Davao Muntinlupa
Country Philippines Philippines Philippines Philippines
Copy and paste the screenshot of WAREHOUSE LIST here:
Page 18 / 37

Exercise 5.2
1. Add the following items below managed by batches:
2. Create a Goods Receipt PO for the items below using your Vendor with 100 quantities per item.
3. Configure the items managed by batch at your own disposal
4. Create a Delivery of the items using your Customer with 10 quantities per item
Header
Item No. B00004
Description ASUS Predator TX70
Item Group Laptops
Unit Price 70,000
Manage Item By Batches
Management Method On every Transaction

Item No. B0004A
Description EPSON L300
Item Group Printers
Unit Price 4,500
Manage Item By Batches
Copy and paste the screenshots (3) of the following:

1. ADDED ITEM MASTER DATA WINDOW here:
2. ADDED Goods Receipt PO
3. ADDED Delivery
Page 19 / 37

Page 20 / 37

Exercise 5.3
1. Add the following items below managed by Serial:
2. Create a Goods Receipt PO for the items below using your Vendor with 10 quantities per item.
3. Configure the items managed by Serial at your own disposal
4. Create a Delivery of the items using your Customer with 10 quantities per item
Header
Item No. SN00004
Description Lenovo Idea pad 320 14|SK
Item Group Laptop
Unit Price 23,549
Manage Item By Serial Numbers

Item No. SN0004A
Description Lenovo Legion Y540 15
Item Group Laptop
Unit Price 64,995
Manage Item By Serial Numbers
Copy and paste the screenshots (3) of the following:

1. ADDED ITEM MASTER DATA WINDOW here:
2. ADDED Goods Receipt PO
3. ADDED Delivery
Page 21 / 37

Page 22 / 37

Exercise 5.4
Goods Receipt
Increase in inventory item because of freebies from suppliers
Item No: Quantity

IM00016 30
IM00017 30
Copy and paste the screenshot of processed Goods Receipt Window here:
Page 23 / 37

Exercise 5.5
Goods Receipt
Increase in inventory item due to unaccounted items in the warehouse
Item No: Quantity

IM00018 50
IM00019 60
IM00020 40
Page 24 / 37

Exercise 5.6
Goods Issue
Decrease in inventory item due to discovered theft in the warehouse
Item No: Quantity

IM00016 2
IM00017 4
Copy and paste the screenshot of processed Goods Issue Window here:
Page 25 / 37

Exercise 5.7
Goods Issue
Decrease in inventory item due to warehouse fire
IM00018 6
IM00019 5
IM00020 3
Page 26 / 37

Exercise 5.8
1. Create period and volume discounts for the following items
2. Create Sales Order to check whether the configured period and volume discounts of the items
will take effect
Item No. Period Period Discount Volume Volume Discount
IM00016
15 days 10% 30 5%
IM00017
Create Sales Order for CU00004 with items IM00016 and IM00017
Copy and paste the screenshot of Sales Order here:
Page 27 / 37

Exercise 5.9
will take effect
IM00018
20 days 25% 20 15%
IM00019
Create Sales Order for CU00004 with items IM00018 and IM00019
Page 28 / 37

Exercise 5.10
will take effect
IM00020 30 days 30% 50 25%
Create Sales Order for CU00004 with items IM00020
Page 29 / 37

6. Accounting Cycle
Exercise 6.1
Record the following transactions using the Manual Journal Entry:
On March 30, 20XX, the company issued ordinary share capital worth of P 500,000, payment received
and deposited on its GBP Bank Account 1
Dr. GBP Bank Account 1 P 500,000
Cr. Ordinary Share Capital P 500,000
Copy and paste the screenshot of the TRANSACTION JOURNAL REPORT here:
:
Page 30 / 37

Exercise 6.2
Record the following transactions using the Manual Journal Entry:
On April 15 , 20XX, the company recorded a Salary Expense worth of P 250,000, paid for through the
company’s GBP Bank Account 1.
Dr. Salaries and Wages P 250,000
Cr. GBP Bank Account 1 P 250,000
Page 31 / 37

Exercise 6.3
Create the following entries in journal entry through the journal vouchers.
On April 10,20XX, the company will pay a total of P 15,000 from the Petty Cash fund for transportation
related expenses. This transaction is still subject to supervisor’s approval.
Dr. Travel Costs – Other P 15,000
Cr. Petty Cash Fund P 15,000
Page 32 / 37

Exercise 6.4
Generate the General Ledger as of the date of the latest transaction.
Copy and paste the screenshot of the GENERAL LEDGER here:
Page 33 / 37

Exercise 6.5
Generate the Trial Balance as of the end of the year.
Copy and paste the screenshot of the TRIAL BALANCE here:
Page 34 / 37

Exercise 6.6
Generate the Balance Sheet as of the end of the year.
Copy and paste the screenshot of the BALANCE SHEET here:
Page 35 / 37

Exercise 6.7
Generate the Income Statement as of the end of the year.
Copy and paste the screenshot of the INCOME STATEMENT here:
Page 36 / 37

Exercise 6.8
Perform Period End Closing for the year 20XX.
Screenshot the closing entries generated in the Transaction Journal Report.
Copy and paste the screenshot of the closing entries generated by the system using TRANSACTION
JOURNAL REPORT here:
Page 37 / 37

AIS Exercise Workbook 4

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

AIS Exercise Workbook 4

Uploaded by

Copyright:

Available Formats

SAP B1 on Cloud – AIS

605874953.docx printed on 8/17/2022 1:30 PM

605874953.docx printed on 8/17/2022 1:30 PM

605874953.docx printed on 8/17/2022 1:30 PM

1. This is business management software that allows an organization to use a system

605874953.docx printed on 8/17/2022 1:30 PM

2. BP and Item Master Data

605874953.docx printed on 8/17/2022 1:30 PM

605874953.docx printed on 8/17/2022 1:30 PM

Add the following items on the item master data:

605874953.docx printed on 8/17/2022 1:30 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874953.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874953.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874953.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874953.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874953.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874953.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874953.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874953.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874953.docx printed on 8/17/2022 1:31 PM

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

605874953.docx printed on 8/17/2022 1:31 PM

Warehouse Name Baguio Tuguegarao Davao Muntinlupa

Location Baguio Tuguegarao Davao Muntinlupa

Street No. Session Road Masipag Orcillo Mabini

City Baguio Tuguegarao Davao Muntinlupa

Country Philippines Philippines Philippines Philippines

Copy and paste the screenshot of WAREHOUSE LIST here:

605874953.docx printed on 8/17/2022 1:31 PM

Copy and paste the screenshots (3) of the following:

605874953.docx printed on 8/17/2022 1:31 PM

605874953.docx printed on 8/17/2022 1:31 PM

Copy and paste the screenshots (3) of the following:

605874953.docx printed on 8/17/2022 1:31 PM

605874953.docx printed on 8/17/2022 1:31 PM

Increase in inventory item because of freebies from suppliers

Item No: Quantity

605874953.docx printed on 8/17/2022 1:31 PM

Increase in inventory item due to unaccounted items in the warehouse

Item No: Quantity

605874953.docx printed on 8/17/2022 1:31 PM

Decrease in inventory item due to discovered theft in the warehouse

Item No: Quantity

605874953.docx printed on 8/17/2022 1:31 PM

Decrease in inventory item due to warehouse fire

605874953.docx printed on 8/17/2022 1:31 PM

Item No. Period Period Discount Volume Volume Discount

Copy and paste the screenshot of Sales Order here:

605874953.docx printed on 8/17/2022 1:31 PM

Item No. Period Period Discount Volume Volume Discount

Copy and paste the screenshot of Sales Order here:

605874953.docx printed on 8/17/2022 1:31 PM

Item No. Period Period Discount Volume Volume Discount

IM00020 30 days 30% 50 25%