BPS/EC/2020-21/29

29th August 2020 Birla Public School, Doha-Qatar

Abu Hamour,
Circular
Back to School

Dear Parents,

Greetings from Birla Public School!

After the five months of distance education we are all set to re-open the school from 1st September 2020
as per the instructions and directives from MOEHE and MOPH. At the outset I take this opportunity to
thank you for your great cooperation and tremendous support during the unprecedented condition of
COVID19.

As per the directives of the Ministry of Education and Higher Education wide Circular No. 3 and 4 here is
the school re-opening plan. All of you are requested to go through the plan in detail and be particular to
follow the given instructions.

Please be assured that safety and wellbeing of the students is given paramount importance and we are
very well prepared with all the precautionary measures. You too are expected to train your children for
the following while they are at home:-

 To wash hands regularly and avoid touching face

 To wear a mask either (cloth mask, medical or surgical/disposable mask) – Mandatory for Grade
VI – XII.
 To dispose used mask appropriately
 To avoid touching things in surrounding
 To maintain social distancing (not to hug or shake hands)
 To avoid sharing food items and materials
 To carry sufficient eatables (school canteen will be closed)
 To carry sufficient drinking water (to avoid any other water source)
 To inform the teacher if any unforeseen situation arises
 To carry minimum study material as advised by the teachers (to maintain social distance school
ancillary staff will not be able to help children to carry their material, Students’ lockers
will not be available during this time so students should take care of their belongings)

Note: Please see the Instructions for details

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 Schedule for 1st September to 3rd September 2020

Important Note

During these three days there will be orientation for acclimatization. Students will be trained to
follow the safety protocols. Each student will come to school only once in the first three days as per
the following table (Students to carry a rough notebook, water bottle and snacks only)

Attendance / Attendance / Attendance /

Grade Timings Tuesday Wednesday Thursday
st nd rd
1 September 2020 2 September 2020 3 September
2020
KGI & II 7:30 am to 11:00 am Group A Group B Group C
Grade IV to 7:30 am to 11:30 am Group A Group B Group C
XII

Important Note: The groups will be informed by the class teacher.

Integrated Education from 6th September 2020

KG - 7:30 am to 11:30 am
Grade IV to XII - 7:30 am to 12:30 pm

Virtual Classes for Languages and Optional Subject from 3:00 pm – 4:00 pm (Twice a week
including Saturday, detailed schedule will be shared by the Class Teachers through email)

Days Group A Group B Group C

Sunday On Campus Online Online
Monday Online On Campus Online
Tuesday Online Online On Campus
Wednesday On Campus Online Online
Thursday Online On Campus Online
Friday Holiday
Saturday
(Grade IV to Online Online Online
XII)

*Saturday’s online classes will be for 2 hours for languages and optional subjects.

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Important Instructions:-

Information of COVID19 Positive Status:

 It is mandatory for parents to inform the school immediately when child or any of the family or
member of the household is tested COVID19 positive, has any symptoms or is exposed to
COVID19 positive person.
 Non-compliance of any of the above will lead to the consequences as per the discipline policy of
the school.

Assessments:

 Periodic Assessment 2 (PT-2) is shifted to 30th September 2020. Updated date sheet is uploaded
on the school website.

Attendance:

 Attendance is compulsory for all the students on designated day; online or on campus.
 If a student is not present in school on the scheduled day he/she will be marked absent (except
special case).

Absence from School – The students will get exemptions from attending school in the following
condition if they provide Ministry approved medical certificate:

 If the child is suffering from COVID19

 If any member in family is COVID19 positive
 If the child or any of the family members has come in direct or indirect contact with COVID19
positive person
 If the child or any of the family members is exposed to COVID19 positive person
 If the child, parent or family members is suffering from Chronic diseases or any other health issue
 Children of pregnant / nursing mothers
 Parents to immediately inform the class teacher through email and to school with a copy marked
mail ID – ‘COVIDinfo@bpsdoha.com’.
 Parents are expected to mention the date and duration of any of the above mention COVID19
case. For other than COVID19 case kindly be specific to convey the health issues.

Transport:

 Considering Ministry’s instruction of not mixing different groups of students and to avoid
any unintended spread of COVID19 the transport facility of the school is suspended for this
term (till further notice). No transport fee will be charged.

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Entry and Exit from the School Campus:

For the safety of the students kindly drop your child at designated school gate only:

 Gate No. 4 - KG-II and Grade V, VI, VII

 Gate No. 5 - Grade X, XI, XII
 Gate No. 6 - KG-I and Grade IV,VIII, IX
 Temperature of each student will be checked. Any student having body temperature more than
370C will not be allowed to enter the classroom and will be taken to the isolation room
immediately. The parents will be informed by the first aid department to pick their child from
school within 1 hour or less. If the case is severe, an ambulance will be called and the child will
be shifted to hospital. The same will be communicated to the parent.

 Wearing mask is mandatory for Grade VI and above (Plain cloth mask must be preferably
washable). Washable masks must be washed in 60 degrees Celsius hot water daily with soap or
detergent and must be used for a maximum of 15-20 uses. Disposable masks must be disposed
daily in the designated bins.
 Students to enter in the campus maintaining the social distance (School staff will be deputed to
guide the students at different places in the school premises from 6:35 am)
 Parents should come to the gate and drop the students
 The entry of parents/visitors to the school campus, except to collect their child from the isolation
room is strictly prohibited as per the Ministry guidelines.

Pick-Up Point:

 Kindergarten parents are advised to pick up the child as per the given timings positively. In case
of delay, they must come to school Gate No. 4 latest before 12:15 pm and inform the security.
The child will be escorted to the gate. Kindergarten students are welcome to stay in the campus
till the final dispersal time of 12:15 pm. This is for the convenience of families who may have
more than one child studying in the school.
 In case of emergency parents will be informed the pick point
 Parents are requested to cooperate by picking up the child sharp at the dispersal time for safety of
the students
 Gate No. 4 - KG-II All Divisions, Grade V- A to Q, Grade VI – A to P, Grade XI - H to O
 Gate No. 5 - Grade X – A to K, Grade VII – J to R, Grade VIII – K to Q, Grade XI - A to G,
Grade XII – A to C and K to O
 Gate No. 6 - KG-I All Divisions, Grade IV - All Divisions, Grade VII - A to I,
Grade VIII - A to J, Grade - IX A to P, Grade – X L to P, Grade - XII D to J
 The parent should also be wearing mask while dropping or picking up the child.

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Restrictions in Corridor and Staircases:

 Grade V - D to Q students can exit through Staircase No. 1 then they will move to Gate No. 4
 Grade V-B, VI – I to P, XI - H to K students can exit through Staircase No. 2 then they will move
to Gate No. 4
 Grade V- A & C, XI - L to O students can exit through Staircase No. 4 then they will move to
Gate No. 4
 Grade VI - A to H students can exit through Staircase No. 3 then they will move to Gate No. 4
 Grade VII - J to R students can exit through Staircase No. 5 then they will move to Gate No. 5
 Grade VII - A to I students can exit through Staircase No. 7 then they will move to Gate No. 6
 Grade VIII - K to Q, XI - A to E students can exit through Staircase No. 4 then they will move to
Gate No. 5
 Grade VIII - A to J students can exit through Staircase No. 8 then they will move to Gate No. 6
 Grade IX -A to K students can exit through Staircase No. 9 then they will move to Gate No. 6
 Grade IX - L to P students can exit through Staircase No. 10 then they will move to Gate No. 6
 Grade X – A to K students can exit through Staircase No. 9 then they will move to Gate No. 5
 Grade X – L to P students can exit through Staircase No. 10 then they will move to Gate No. 6
 Grade XI - A to G students can exit through Staircase No. 4 then they will move to Gate No. 5
 Grade XII – A to C, and K to O students can exit through Staircase No. 6 then they will move to
Gate No. 5
 Grade XII - D to J students can exit through Staircase No. 8 then they will move to Gate No. 6

Precautionary Measures:

 Parents should check the health condition of the students, like temperature, sneezing, coughing
etc. before sending the students to school. In case any symptom is seen, please do not send the
child to school. In case of any suspected or actual case of COVID19 in the family, parents should
immediately inform it to the class teacher and to school through special mail ID –
‘COVIDinfo@bpsdoha.com’
 Hand sanitizers will be available at the corridors and near the toilets. Students to use the sanitizer
whenever necessary (i.e. after touching washroom taps, door handles, flush knob etc.)
 Swimming Pool is closed till further notice
 All the communication will be through emails
 Checking of students’ notebook work will be done virtually
 Common drinking water facility (water coolers) will not be available. Students are advised to
carry sufficient water for themselves
 Sharing of any eatables or any kind material (such as pen, pencil etc) between students or staff
members are strictly prohibited.
 Students should avoid crowding inside and outside the prayer room
 Number of students entering to the washroom area will be restricted to avoid crowding
 Students should not throw their mask carelessly in the classroom, corridor, playground, on the
stair case or in the washroom area. Masks should be disposed in the dustbin which will be duly
covered and kept only for this purpose near the classroom, along the corridors.

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  Consumption of food/snacks will be allowed only inside the classrooms and the waste should be
disposed in the dustbin kept inside the classroom
 Students should maintain discipline and social distancing while climbing up and down the steps at
any case to avoid crowding on the stairs. Students will not be allowed to use the lift. (if there is
health issue please email your respective section Vice Principal for arrangements for the same).

Emergency Arrangements:

 In addition to infirmary, isolation rooms are set up. Students showing any symptoms like cough,
cold, fever, etc. will be shifted to isolation room immediately
 Parents will be informed and will be expected to pick up the child from the school within one
hour of the information received by the parent and to keep in touch with the class teacher to
update the status of child’s health. Ministry guidelines and any specific directives will also be
communicated on a case by case basis.

Disclaimer: All the above mentioned plans and procedures are as per the latest directives of
MOEHE and MOPH.

Sd/-

A P Sharma
Principal

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