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Week 2 Slides
Week 2 Slides
Fundamentals of
Project Planning and
Management
Week 2: Project Planning
Yael Grushka-Cockayne
Fundamentals of
Project Planning and Management
Week 1
Week 2
Define and
Plan
Organize
This slide handout was created by the University of Virginia Darden School of Business and is provided
to support your learning while taking this course. Please do not share or distribute it. 1
Fundamentals of Project Planning and Management Module 2 Slide Handout
(Drucker 2006 )
Project Life-Cycle
Initiate Plan Execute Close
•Establish •Identify Scope •Monitor •Sign off
organization •Identify tasks, •Communicate •Conduct a
•Project Charter dependencies and report formal post-
and Definition and schedule •Correct and mortem
•Plan resources control
•Clarify trade-
offs and
decision
making
principles
•Develop a risk
management
plan
This slide handout was created by the University of Virginia Darden School of Business and is provided
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Fundamentals of Project Planning and Management Module 2 Slide Handout
Project Life-Cycle
Execution
This slide handout was created by the University of Virginia Darden School of Business and is provided
to support your learning while taking this course. Please do not share or distribute it. 3
Fundamentals of Project Planning and Management Module 2 Slide Handout
This slide handout was created by the University of Virginia Darden School of Business and is provided
to support your learning while taking this course. Please do not share or distribute it. 4
Fundamentals of Project Planning and Management Module 2 Slide Handout
Labeling
Facility HR
Bottles
Design Process Marketing & Sales
Closure
Finance Produce Sourcing
Secondary Packaging
IT Product Rolling off
HPP/Ready for wholesale
HACCP
Lumi Project
Start
Packaging
Facility
Fork lift
HR
Drying racks
Soaking bins Hire work crew
Hire Ops Mgr.
Design Process
Marketing & Sales
Research designs
SOP Estimate demand
(juice sales at
Finalize process wholefoods,
wholefoods store
counts)
Finance
COGS analysis
Insurance on plant
prop and equip
Produce Sourcing
HACCP
Hire Consultant
File for approval
This slide handout was created by the University of Virginia Darden School of Business and is provided
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Fundamentals of Project Planning and Management Module 2 Slide Handout
Factory Online
Build Capabilities Build Infrastructure Systems Development Business Process Design Build In-Service Support
Team 7E7 First Flight
Locate Offices Design Datacentre Project Initiation 7E7 In Service
Project Initiation Recruit Team
Equip Offices Procure Facilities Requirements Inventory Management Logistics Management Integrated Demand Straight Through Integrated Product
Analysis Develop Process Process Process Planning Process Production Process Design Process Train Team
Recruit Business Procure Equipment Measurement
Management Team System Design Framework Deploy Team
Commission Data Design Process Design Process Design Process Design Process Design Process
Recruit Development Centre System Build
Team Simulate & Validate Simulate & Validate Simulate & Validate Simulate & Validate Simulate & Validate
Test Infrastructure System Test Process Process Process Process Process
Recruit Infrastructure
Team Deploy Deploy System Information System Information System Information System Information System Information System
Infrastructure Integration Integration Integration Integration Integration
System Stabilisation
Capabilities
Complete Infrastructure Pilot Process Pilot Process Pilot Process Pilot Process Pilot Process
Complete Systems
Development Adjust Process Adjust Process Adjust Process Adjust Process Adjust Process
Complete Design Design Design Design Design
Rollout Process Rollout Process Rollout Process Rollout Process Rollout Process
Process Complete Process Complete Process Complete Process Complete Process Complete
This slide handout was created by the University of Virginia Darden School of Business and is provided
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Fundamentals of Project Planning and Management Module 2 Slide Handout
Startup Project
1 2 3 4 5 6 7 8
1
2
3
4 X
5 X X
6 X X
7 X X
8 X X
This slide handout was created by the University of Virginia Darden School of Business and is provided
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Fundamentals of Project Planning and Management Module 2 Slide Handout
1 Creative -
2 Strategy -
3 IT -
4 Fundraising 1
5 Marketing 1,2
6 Sales 1,2
7 Finance 5,6
8 HR 4,6
Network Diagram
3. IT
5. Marketing 7. Finance
2. Strategy
8. HR
6. Sales
1. Creative
4. Fundraising
This slide handout was created by the University of Virginia Darden School of Business and is provided
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Fundamentals of Project Planning and Management Module 2 Slide Handout
Network Diagram
3. IT End
5. Marketing 7. Finance
Start 2. Strategy
8. HR
6. Sales
1. Creative
4. Fundraising
Types of Dependencies
Start Start
Start Finish
This slide handout was created by the University of Virginia Darden School of Business and is provided
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Fundamentals of Project Planning and Management Module 2 Slide Handout
Duration
Activity # Description Predecessors
(Weeks)
1 Creative - 5
2 Strategy - 2
3 IT - 4
4 Fundraising 1 4
5 Marketing 1,2 2
6 Sales 1,2 5
7 Finance 5,6 2
8 HR 4,6 1
This slide handout was created by the University of Virginia Darden School of Business and is provided
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Fundamentals of Project Planning and Management Module 2 Slide Handout
IT
End
4 wks
Marketing Finance
2 wks 2 wks
Strategy
Start
2 wks
Sales HR
Early Early 5 wks 1 wks
Start Finish
Creative
Task Name
(duration) 5 wks
Late Late
Fundraising
Start Finish 4 wks
This slide handout was created by the University of Virginia Darden School of Business and is provided
to support your learning while taking this course. Please do not share or distribute it. 11
Fundamentals of Project Planning and Management Module 2 Slide Handout
Critical Path
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Fundamentals of Project Planning and Management Module 2 Slide Handout
This slide handout was created by the University of Virginia Darden School of Business and is provided
to support your learning while taking this course. Please do not share or distribute it. 13
Fundamentals of Project Planning and Management Module 2 Slide Handout
ASAP or ALAP?
Cost Time
As Soon as
Possible
As Late as
Possible
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Fundamentals of Project Planning and Management Module 2 Slide Handout
Project Crashing
• Project duration can be reduced only by shortening
critical activities.
• It may be worth spending money to reduce the
length of a project.
Select the least expensive to crash
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Fundamentals of Project Planning and Management Module 2 Slide Handout
• Critical path
• Shorter
• May change
• More activities may become critical
• Higher risk?
Reducing Scope
• Eliminate activities
• Unnecessary
• Reduce functionality
• Cut corners
• Outsource
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to support your learning while taking this course. Please do not share or distribute it. 16
Fundamentals of Project Planning and Management Module 2 Slide Handout
Excessive task durations Dominate plan Incorrect project duration and critical
path
No Network diagram Missing Incorrect project duration and critical
dependencies path
De Reyck 2009
De Reyck 2009
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Fundamentals of Project Planning and Management Module 2 Slide Handout
Plan Checklist
• WBS • Gantt-chart
Available? Complete? No missing dependencies
Communicated? Agreed-upon? between activities in correct
• Network Diagram sequence?
One start and one finish? No summary task links?
All activities with predecessors Tasks with excessive
or successors? durations?
Check generalized
• Milestones dependencies (overlaps,
One start milestone and one time lags)
project completion Check critical path: from
milestone? project start to finish?
Intermediate milestones?
Each one has a critical path?
Planning Wrap Up
This slide handout was created by the University of Virginia Darden School of Business and is provided
to support your learning while taking this course. Please do not share or distribute it. 18
Fundamentals of Project Planning and Management Module 2 Slide Handout
This slide handout was created by the University of Virginia Darden School of Business and is provided
to support your learning while taking this course. Please do not share or distribute it. 19