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Event Safety and Risk Management

MODULE 19
HEEM1- EVENTS PLANNING SERVICES

Name: ______________________________________________________________________

Student Number: ______________________

Strand: _________________ Section: _________________

Teacher’s Name: _________________________________

Date Released: _________________ Date Submitted: _________________

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Event Safety and Risk Management

EVENT SAFETY AND RISK MANAGEMENT

 Events and Risks

 Safety and Security
 Risk Management

WELCOME GRADE 12 HOME ECONOMICS

STUDENTS

I. INTRODUCTION:

In this module, the students will learn the event safety and risk management of the event

II. OBJECTIVES:

At the end of this module, you should be able to:

 Understand the events and risks
 Identify the different safety and security of the event
 Understand and identify the risk management in the events

III. PRELIMINARY ACTIVITIES:

Before you proceed to the main lesson, test yourself in this activity.

1. What is the most risky event indoor or outdoor? Why?

GREAT!!!
You may now proceed to the main lesson.
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IV. PROPER LESSON

LET’S BEGIN!

Based on the preliminary activities, what did you notice about it?
________________________________________________________
CONGRATULATIONS!
You may now proceed to the lesson.

EVENTS AND RISKS

 Events management includes preparing for the best that could happen, as well as the worst.
 Any plan stands the risk of uncertainty, and event plans are not exempt.
 No amount of preparation can provide a hundred percent assurance that things will go on as
planned.
 The best way is to identify what could go wrong, eliminate or minimize the chances of this
occurring, and be prepared in case the problem still persists

SAFETY AND SECURITY

 Safety and security are two of the primary considerations of event attendees, particularly in the
light of present time uncertainties.
 The event manager should be prepared to identify risks and potential problems at the event; how
these potential problems and threats may be avoided; and how to minimize the effects should
problems occur despite efforts to prevent them.
 Always cool under pressure, the event manager should nonetheless, be in control of crisis
situations.
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 It is important to have precautionary and contingency measures in place at any event, and
anticipate budget inclusion for these.

 Though often misconstrued as synonymous, safety and security differ.

 Safety refers to protection of people from harm.
 Security refers to protection of property from damage or loss.
 Nonetheless, both are genuine concerns than an Event Manager must seriously plan for, fund, and
cautiously address.
 In any event, the organizers must always learn, prepare and take to heart their responsibility to
protect people; property; reputation; and revenues.

SAFETY AND SECURITY TEAM

 Create a safety and security team to
help assess risks and potential problems at
the event.
 This team must have the authority to
develop an emergency management
plan.
 The team evaluates the likelihood of
risks, safety and security breach, and operational problems
 Among the areas or elements of the event that must be evaluated for safety, security and risks are:
o Design of the venue and event site
o Stage and other structures
o Special effects
o Electrical connections
o Crowd control
o Transportation
o Sanitation facilities and waste management

RISK ASSESSMENT
 Protection of people at the event is
always top priority.
 Those who will need protection are the
attendees and the workers at the event.
 The aim is to maintain a safe and
healthy event environment.
 At the same time, also be conscious of
protecting property – those of the
attendees, the venue, the suppliers, the
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host, and the event management team.

 Identifying and addressing “significant risks” is a responsibility of the event management team.
 Significant risks are those which are seen to be reasonably likely to happen and severe enough in
outcome to warrant serious consideration.
 Risk assessment should be done by competent staff who are knowledgeable about the event, the
activities, the expected participants, and the venue.

HAZARD
 Is something that has the potential to cause harm or injury to people, or loss or damage to
property.
 Hazards could be physical (a vehicle), biological (food contamination), chemical (carbon monoxide
emitted by the exhaust), ergonomic (muscle pain due to working for long hours), or psychosocial
(violence).

RISK
 Is the potential for that hazard to become a reality
 An event manager must be able to understand that while many elements in the event may be
hazardous, it is in the context in which these elements arise that would spell whether or not these
are actually a risk.

5 STEPS APPROACH IN RISK ASSESSMENT

1. Identify the hazard
2. Assess the risk
3. Develop control
4. Monitor and Review
5. Implement Controls

VENUE AND EVENT SITE DESIGN

 Brainstorm and identify how the risk can be eliminated.
 Seek the help of venue management for necessary corrections.
 Discuss any precautionary measures with venue management.
 Be aware of the venue’s fire safety and evacuation plan. Secure a copy of the plan and have
members of the S&S team learn these. Aside from the S&S, identify event staff who will help
implement the evacuation plan. Make sure all are properly trained to guide attendees to safety.
 Discuss measures to take in case of a bomb threat or a terrorist attack.
 Check if there is a medical clinic or First Aid station within the venue. Determine its capability to
handle possible emergencies.
 Provide the S&S team a list of possible emergency numbers:
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 Ambulance service
 Hospital/medical facility
 Fire department
 Police
 Bomb squad
 Search and rescue team
 Security personnel
 The first 30 minutes of an emergency situation are the most dangerous; therefore it is
imperative that the appropriate emergency response agency is contacted, and will immediately
arrive at the scene.

STAGE AND OTHER STRUCTURE

 Inspect the stage and other structures that are
built or installed for the event.
 Check for defects that may cause harm to
workers, performers, and other people.

SPECIAL EFFECT
 If special effects and pyrotechnics
will be used for the event, work only
with licensed and experienced
providers.
 Invite the supplier to check the
event site for feasibility of using the
effects plan before finally deciding to
contract their services.
 Require the supplier to have safety
measures and equipment ready.

ELECTRICAL CONNECTION
 Meet with the venue management regarding the event’s electrical power requirements.
 Together with the event’s Electrical Engineer, determine the power requirements to stage the event
according to the event plan, and evaluate power supply.
 Use only well-insulated cables and wires, discard cables with exposed wiring.
 Cables and electrical connections must be neatly laid out to prevent people from tripping over.
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CROWD CONTROL
 The main purpose of events is to gather people, but
bringing a lot of people together can pose problems
 When people are grouped together, the crowd
takes a personality of its own.
 During the planning stage, the Event Team must
already visualize hoe the crowd is likely to behave
– from entrance to exit.

UNSAFE CROWD MOVEMENT

 Crowd Crush
 Is caused by the compression of a crowd from a big space to a smaller and smaller area
 Crowd Craze
 Or crowd pressure is caused by over-excitement, a competitive rush or push of a crowd towards a
person or object
 Crowd Surge
 Is the compression of a crowd towards a particular direction
 Crowd Collapse
 When people at the front of the crowd rush forward causing some of them to trip and fall
 Crowd Panic
 Refers to the out-of-control movement to escape a real or perceived danger

TRANSPORTATION
 Work only with reputable transport companies that maintain vehicles in good running condition.
 Plan to have enough vehicles on-hand to accommodate all participants, and the event organizer.
 Never overcrowd or overload transport vehicles.

SANITATION FACILITIES AND WASTE MANAGEMENT

 Clean surroundings keep people safe not only from accidents but also from illness.
 Congestion in a crowd invites the easy spread of disease.
 This emphasizes the need to have a good crowd control and human traffic plan.
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PROTECTION OF INTELLECTUAL PROPERTY

 For events that have the potential to be commercially viable if video-recorded, include prohibition of
cameras and video recording devices at the event.

INCIDENT REPORTS
 Require event and security personnel to file an incident report regardless of the severity of the
incident.

PROBLEM ANALYSIS AND CONTINGENCY PLANNING

 For every event, prepare
 a plan to prevent safety violations and accidents from happening (Prevention);
 a plan which will minimize the effects of these problems in case these will still do happen
despite preparations made to prevent them (Contingency); and
 Crisis Management Plan, in case the situation escalates to a full-blown crisis situation.
 The key is to identify potential problems, preventive action, and contingent action.


We had just finished the discussion on EVENT SAFETY
AND RISK MANAGEMENT. Let’s move on to the next higher level
of activity/ies or exercise/s that demonstrate your potential
skills/knowledge of what you have learned.
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V. ANALYSIS, APPLICATION AND EXPLORATION

Name:______________________________ Grade & Section: _________________

Direction/Instruction: MATCHING TYPE : Match Column A to Column B

COLUMN A

1. For events that have the potential to be commercially viable if video-recorded, include prohibition of
cameras and video recording devices at the event
2. Require event and security personnel to file an incident report regardless of the severity of the
incident.
3. The key is to identify potential problems, preventive action, and contingent action
4. Clean surroundings keep people safe not only from accidents but also from illness.
5. Refers to the out-of-control movement to escape a real or perceived danger
6. The main purpose of events is to gather people, but bringing a lot of people together can pose
problems
7. Use only well-insulated cables and wires, discard cables with exposed wiring.
8. Require the supplier to have safety measures and equipment ready
9. Check for defects that may cause harm to workers, performers, and other people.
10. Discuss any precautionary measures with venue management.

COLUMN B

A. PROTECTION OF INTELLECTUAL PROPERTY

B. INCIDENT REPORTS
C. PROBLEM ANALYSIS AND CONTINGENCY PLANNING
D. SANITATION FACILITIES AND WASTE MANAGEMENT
E. UNSAFE CROWD MOVEMENT
F. CROWD CONTROL
G. ELECTRICAL CONNECTION
H. SPECIAL EFFECT
I. STAGE AND OTHER STRUCTURE
J. VENUE AND EVENT SITE DESIGN
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Finally, let us summarize the lesson of what we had discussed today.

VI. GENERALIZATION

In creating an event what factors did you consider to your client? Explain briefly.
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VII. ASSIGNMENT

Name: ______________________________ Grade & Section: ____________

Direction/Instruction: On the space provided before each number, write TRUE if the statement is
correct and FALSE if the statement is incorrect

1. Clean surroundings keep people safe not only from accidents but also from illness
2. Require event and security personnel to file an incident report regardless of the severity of the
incident.
3. Work only with reputable transport companies that maintain vehicles in good running condition
4. Refers to the out-of-control movement to escape a real or perceived danger
5. During the planning stage, the Event Team must already visualize hoe the crowd is likely to behave
– from entrance to exit
6. Use only well-insulated cables and wires, discard cables with exposed wiring
7. If special effects and pyrotechnics will be used for the event, work only with licensed and
experienced providers.
8. Inspect the stage and other structures that are built or installed for the event
9. Check if there is a medical clinic or First Aid station within the venue. Determine its capability to
handle possible emergencies.
10. Risk assessment should be done by competent staff who are knowledgeable about the event, the
activities, the expected participants, and the venue

After your long journey of reading and accomplishing the module, let us now
challenge your mind by answering the evaluation part of this module.
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VIII. EVALUATION

Name:______________________________ Grade & Section: _________________

Direction/Instruction: MULTIPLE CHOICE: Identify what is being ask in the statement. Write your
answer in the space. Encircle the letter of the correct answer.

1. It refers to protection of people from harm

A. Hazard
B. Security
C. Safety
D. Risk
2. It refers to protection of property from damage or loss
A. Hazard
B. Security
C. Safety
D. Risk
3. It is something that has the potential to cause harm or injury to people, or loss or damage to
property
A. Hazard
B. Security
C. Safety
D. Risk
4. It is a situation involving exposure to danger.
A. Hazard
B. Security
C. Safety
D. Risk
5. The aim to maintain a safe and healthy event environment
A. Risk Assessment
B. Hazard
C. Risk
D. Safety
6. Checking for the defects that may cause harm to workers, performers, and other people.
A. Special Effect
B. Stage and other structure
C. Electrical Connection
D. Crowd control
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7. This team have the authority to develop an emergency management plan.

A. Safety
B. Safety and Security Team
C. Risk Assessment Team
D. Hazard
8. It meets with the venue management regarding the event’s electrical power requirements.
A. Special Effect
B. Stage and other structure
C. Electrical Connection
D. Crowd control
9. The main purpose is to gather people, but bringing a lot of people together can pose problems
A. Special Effect
B. Stage and other structure
C. Electrical Connection
D. Crowd control
10. It is a plan to prevent safety violations and accidents from happening
A. Special Effect
B. Stage and other structure
C. Electrical Connection
D. Problem Analysis and Contingency Planning

CONGRATULATIONS on reaching the end of this module!

You may now proceed to the next module.
Don’t forget to submit all the exercises, activities and portfolio
on ___________________.
KEEP UP THE GOOD WORK.
Well Done!!!