AVENGERS

Happy Birthday, Antoni!

Prepared for: Tony Stark; Billionaire, Philanthropist, Playboy, Ironman
Prepared by: Team Avengers; Brian Diaz, Brooke Bovee, Tristen Harvey, Tanner Meeks
July 19, 2021
Proposal number: 3,000

 AVENGERS

EXECUTIVE SUMMARY
Description
This project is an Ant Man themed birthday party. This party will be friendly for a boy or a girl
and we will work to accommodate some fun in the party for adults as well. We believe in a
happy child and want to plan the best party around the theme that has been chosen. We will be
incorporating games for the children and the adults as well as a water activity for the kids when
they decide they want to get wet.

Reasoning
Choosing a project that was based on planning a child’s birthday party was something that stuck
out to the group very early on. We decided that this would bene cial for us because there are
many different elements that need to come together to plan a birthday party. There are activities
that need to be completed by outside vendors as well as people within the group who have items
that need to be completed. This project will be able to show multiple activities happening at one
time.

Stakeholders

Stakeholder Title Role Power Interest Requirements Communication

Brent Scholar Professor Sponsor H H Grade Projects/ Email/As needed

Answer Question if
there are any

Brian Diaz Student Developer L H Project Description/ Discussion Board

Project Reasoning/
Creating a table of
Stakeholders/Create
4 Objectives

Brooke Bovee Student Developer L H Procurement Discussion Board

Plan/Scope/
Submitting nal
work

Tristen Harvey Student Developer L H Assumptions/ Discussion Board

Constraints

Tanner Meeks Student Developer L H Scope Discussion Board

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 PROJECT SUMMARY
Objectives
• Communicate directly with each other in the discussion board incorporating each individual idea into the project.
• Team will respond with feedback in the discussion board area and everyone will take constructive criticism and
make adjustments to their nal product.
• Team will have enough examples in each section to receive no less than an 80% on our rst project together as
a group.
• Team will have all steps of this project completed with all adjustments made by 8:00PM PST, this will allow for
any last-minute changes before submitting the nal project plan.

Project Scope

Food Trucks will be delivered the day before guests arrive. The food truck companies will provide someone to
work each food truck. We have plenty of food options for people to chose from but do not have any direct options
for gluten free/dairy free people or people with other food allergies.
The Cake will be stored and frozen prior to guests arriving the day of. We are not providing allergy free options.
The cake will be left untouched in the freezer until it is time to present the cake.
Sound and Stage equipment will be delivered and set up by A/V Stage Production the morning before the party.
The sound equipment is not to be touched by anyone else other than them. They will perform a mic check prior to
the event beginning to make sure everything is set and in order.
The dance oor will be delivered by the rental company the morning before the party. The rental company will put
the oor into place and it will be left alone until the event begins.
Thor's Obstacle Bounce Houses will be delivered by the rental company . The company will in ate and install these
bounce houses the morning of the party. They will be set up in one end of the yard. The operators sent by the
company will stay at their assigned bounce house station for the duration of the party to ensure kids stay safe and
have fun with the activity.
Two days prior to the party, all of the Rocket's Fair-Mania equipment will be delivered and installed by the
operators provided. We will need to be in contact with the company of where to set up each activity and when to
arrive back at the day of the event in order to properly execute each activity. 
Peggy's Party Rentals will arrive the morning of the event to begin set up of the giant lawn games. We will need to
be in communication with them to know where each activities needs to be set up. We will also need to
communicate with them where the tables and chairs will need to be set up for food and lounging.
The balloons will be delivered the day of the party and we will need to set the up in the correct area. We don't
want the balloon banner blocking any other aspect of the party so we will pick a designated area for the balloon
banner. 
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 Peters Prop Plants will be delivered the morning of the party. They will be set up in the designated areas around
the party to provide the proper aesthetic for the party.
The servers from Sam's Service will arrive the afternoon of the event. They will have someone in charge of them
from Sam's Service to provide them with the direction they need to serve the event. If there are any complaints or
requests they should be directed towards Sam himself.
The Starlord DJ will arrive the afternoon of the party and he will set up everything he needs for the event. We will
put him in communication with A/V Stage Structures so that they are on the same page with sound and
equipment. 
Happy's security team will arrive to the event a few hours prior to the event start. Will will communicate here we
want them and how they should conduct themselves if anything were to happen. The bouncers will be set up at
each entrance, security scattered around the event, and the nurses set up inside in case someone gets injured or
sick.
We will be in contact with Famous Peoples Insurance Company three weeks prior to the event to ensure that our
insurance is set up correctly before the party.
Our objective for this project is to make sure everything is set in place prior to the event so that the event can run
as smoothly as possible. We want to be as prepared as we can, thats why we have been in communication with
so many companies about set up and meet times, and what we expect of them during the party itself. We want
guests to feel like they can just enjoy themselves and have everything set up for them so they don't have to do any
work or worry about a thing. We will need to continue to communicate with each other and out vendors
throughout the event to make sure things continue to run as smooth and ef ciently as possible. We have taken the
necessary precautions so that if something does not go as planned we will be ready.

Assumptions Constraints
• There will be a cake • We will unexpectedly have guests with allergies and
• Celebrity guests will be there we will need to accommodate.
• We will have guests who have seen the movie Ant- • We could be running behind schedule and a vendor
Man before could be late to the setup.
• Snacks and food will be provided  • We could very well go above budget for the
extravagant event.
• With a variety of vendors, different levels of
customer service keeps the experience
inconsistent.

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 PROCUREMENT PLAN

CONTRACTS WHAT WHEN

Food/Drink Food Truck Fleet Variety of food trucks; taco, ice Placed before guests
cream, waf es, sushi, bbq, arrive
burgers, hot dog on a stick, ect.

Cake Boss 18 tier Giant Ant Man cake Stored in walk in freezer
standing at 5 feet and 10 inches, until cake ceremony
assorted cupcakes and desserts

Various Venders Popcorn, elote, fruit, cotton candy, Placed before guests
nerds candy river, ect. arrive

A/V & Stage A/V Stage Productions All electronics needed for night
Structures including lighting, cables,
microphones, speakers, and the
structures needed to support
them. Includes main stage.
Set up starts at 7am the
day before the party.
5pm mic and sound
check.

Evental Rental 24 feet x 24 feet dance oor, giant Set up starts at 7am the
(Custom made for Ant Man ower lights with stands, Giant day before the party.
party) light up Thomas the train, Ant man
and Wasp sculpture

Activities Thor’s Obstacle Bounce 5 different bouncy house obstacle Set up begins at 7am the
courses. day of the party.
2 “big kid” bouncy houses
2 “little ones” bouncy houses
(Operators included)

Rocket’s Fair-mania Pinwheel Ferris wheel Set up begins two days

Thimble tea cups before the party.
Flying Ants spinner
Thomas the Train’s rail
Bumper Ants
(Operators included)

Peggy’s party rentals Large lawn games such as chess, Set up begins at 7am the
Jenga, checkers, horseshoe, day of the party.

Decor Peggy's party rentals Various seating and loungers, Set up begins at 7am the
tables, table cloths, dinning wear, day of the party
glassware, trash bins, canopies,
photo booths
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 CONTRACTS WHAT WHEN

Banner’s Balloons 7 feet tall, 30 feet long balloon wall Balloon wall assembly to
start aprox. 4 hours
before start of party.

Peter’s Prop Plants Various different large fake plants Set up begins at 7am the
and owers day of the party

Service Sam’s Servers 24 servers

12 bartenders
30 Porters
18 Valets

Starlord DJ service DJ for main stage

Mixes for other stages
Sound designer for different areas
of the party

Happy’s Security 16 security guards, 5 nurses on

staff, 8 bouncers

Other Famous People Insurance Insurance for party Obtain 2-3 weeks before
Company party.
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