Informatics - Tran Trong Huy 2021-10 - Eng

© Trần Trọng Huy Oct.
2021
https://youtube.com/c/TrongHuyTran
TRAN TRONG HUY

(tronghuy@ftu.edu.vn)
INFORMATICS
Chapter 1. Information - Informatics - Computers
Chapter 2. Computer Network - Internet
Chapter 3. Microsoft Windows
Chapter 4. Microsoft Word
Chapter 5. Microsoft Excel
Chapter 6. Microsoft PowerPoint
12/10/21 9:11 AM 2
Text books - References
Text books:
 Tô Thị Hải Yến (Chief Author), Trần Trọng Huy, Phạm Hoàng Anh, Giáo trình tin học đại cương,
Hồng Đức Publisher, 2011
 Trần Phương Chi - Bài tập tin học đại cương - ĐH Bách Khoa Hà Nội Publisher, 2016
References:
 Khoa Công Nghệ Thông Tin Trường Đại học Sư phạm Tp. Hồ Chí Minh, Giáo trình Tin học Đại
cương, 2011
 Đình Hậu, Giáo trình tự học Power Point 2013
 Microsoft Windows, Internet, Microsoft Word, Excel, ... books
 Ebooks
12/10/21 9:11 AM 3
Informatics - Foreign Trade University 1

© Trần Trọng Huy Oct. 2021
The Requirements
Students must have below documents when sitting in class room:
 2 text books: original books (copy versions are not allowed)

 Slide handouts: hard copy
12/10/21 9:11 AM 4
Study and Evaluation method
Number of Credits: 3 credits

 Theory : 30 hours
 Practice : 30 hours
Subject score:
 Attendance : 10%
 Mid-term test : 30%
 Final exam : 60%
12/10/21 9:11 AM 5
Study and Evaluation method (cont.)
Mid-term test:
 Multiple choice (on paper - TEAMS, online)
 30 questions
 30 minutes
Final exam:
 Method: do exercises on a lab computer, 75 minutes (or TEAMS, online)
 Exam parts:
• MS Word: 2 exercises (questions) (4 points)
• MS Excel: 2 database exercises; 1 financial exercise (4 points)
• MS Power Point: 2 points
12/10/21 9:11 AM 6

Communication
• Facebook Group: ?
• Email
• FB Messenger - Chat on TEAMS
• Face to face (A904)
• Call, SMS…
12/10/21 9:11 AM 7
CHAPTER 1: INFORMATION - INFORMATICS - COMPUTERS
1.1. Information and information processing

1.2. Informatics and application of informatics
1.3. Computers
1.4. Information management in computer
12/10/21 9:11 AM 8
1.1.1. Concept of information

Data:
 Are separate, discrete events represented through symbols in different
formats.
 In computer science, DATA are considered numbers, letters, images,
sounds ... that computers can receive and process.
 Data themselves often don't make sense to people.
12/10/21 9:11 AM 9


Information:
 Is a collection of new perceptions, which are acquired, understood, and
evaluated as useful to solve any problem.
 Is data which is used and interpreted by people, is a combination of
data that facilitates easier decision-making.
12/10/21 9:11 AM 10

Knowledge:
 is a familiarity, awareness, or Knowledge
understanding of someone or something,
such as facts, information, descriptions,
or skills, which is acquired through
Information
experience or education by perceiving,
discovering, or learning
Data
12/10/21 9:11 AM 11
1.1.2. Information forms

Language, symbols, signals, images, sounds …
Information carrier:
 Things can contain/transport information are called the information carrier.
Example:
 Traditional media carriers: books, newspapers
 Communication devices: TV, radio
 Camera film
 In information technology: magnetic tapes, magnetic discs, memory sticks ...
12/10/21 9:11 AM 12

1.1.3. Information transmission methods

 By audio/sound: language, radio, speakers,...
 By symbols: hands communication between deaf people,
braille of blind people...
 By signal: Mocse signal, computer network....
 Through documents, books ...
12/10/21 9:11 AM 13
1.1.4. Information Properties

 Usefulness: Perceptions that bring new understanding, enrich the
recipient's knowledge are considered informative.
 Orientation: All information when used needs to be clearly defined
where it is sent and where it is received.
 Relativity: Information will bring different values to different receivers,
locations, times ...
12/10/21 9:11 AM 14
1.1.5. Information processing procedure
Information
Extraction
Information Information Information

Acquisition Processing Storing
Transmission
12/10/21 9:11 AM 15

1.2. Informatics and application
1.2.1. Informatics concept

 Informatics is the study of the structure, behavior, and
interactions of natural and engineered computational systems
 Informatics is a branch of information engineering. It
involves the practice of information processing and the
engineering of information systems, and as an academic field
it is an applied form of information science (Wikipedia)
12/10/21 9:11 AM 16
1.2.1. Informatics concept (cont.)

 Easy understanding: Informatics may include everything that
related to computer equipment or office applications.
 “Computer science is no more about computers than
astronomy is about telescopes” (Edsger Dijkstra)
12/10/21 9:11 AM 17
1.2.2. Informatics components

Hardware: includes techniques to produce computer devices
 FPT: Elead computer (Past); CMC, CMS, Thánh Gióng computer
 HP, Dell, Acer, Thinkpad…
Software: computer programs that solve reality problems
 System software: are the program to ensure the computer works properly (Operating System).
• Windows, Linux/Unix, Vietkey Linux - iOS, Android (smart phones), BOS (BKAV corp.),
 Application software: including programs that solve application/reality problems (from big to
small)
• Zing Mp3, ZingNews app, Flappy birds (game mobile - Nguyễn Hà Đông), Zalo app, Bluezone, Momo, Zalopay, vietel
pay; Unikey app,
12/10/21 9:11 AM 18

1.2.3. History of computer & informatics

 1st computer generation: mechanical/ electromechanical
 2nd computer generation: vacuum tubes
 3rd computer generation: discrete transistors, integrated circuit (IC)
 4th computer generation (now): large IC
 Theoretical/experimental: Quantum computer, Chemical computer, DNA computing,
Optical computer, …
12/10/21 9:11 AM 19
1.2.4. Application of Informatics

 Connecting sciences.
 Receiving and processing information fast.
 Liberating people from harmful and heavy jobs, improving the cultural and spiritual life.
 Creating conditions for people to have lifelong learning and get the knowledge of
humankind (via the Internet).
 …
12/10/21 9:11 AM 20
1.3. Computers
A computer is a programmable machine designed to perform

arithmetic and logical operations automatically and sequentially on
the input given by the user and gives the desired output after
processing.
12/10/21 9:11 AM 21

Scanner is an input device

1.3. Computers
Printer is an output device
1.3.1. Structure diagram
Key board is the main input device
Monitor is the main output device
12/10/21 9:11 AM 22
Main board = mother board: bo mạch

chủ- very important - the base of
every components connect to
1.3. Computers
Structure diagram:
ATA/SATA ports: difference: connect
1 - Monitor
2 - Main board
hard disk drive but speed of ATA is slow
3 - CPU (Chip)
4 - ATA/SATA ports
5 - RAM
=> SATA is much faster. 8,9 connect to
6 - Expansion/PCI cards
7 - Power
4
8 - CD, DVD
9 - HDD
10 - Key board
Two blank ports ready connect to RAM
11- Mouse
12/10/21 9:11 AM 23 Blank port is to update computer by
adding some more new RAM
1.3. Computers
1.3.2. Computer components

1.3.2.1. Case
 Encloses most of the components of the system;
 Provides mechanical support and protection for internal elements;
 Controls and directs the flow of cooling air over internal components.
12/10/21 9:11 AM 24

1.3. Computers
The mainboard (motherboard):

 Main component of a computer
 Connects the other parts of the computer including the CPU, the RAM, the disk drives
(CD, DVD, hard disk,…) as well as any peripherals connected via the ports or the
expansion slots.
Components directly attached to or to part of the mainboard include:
 Central Processing Unit - CPU or Microprocessor or chip: performs most of the
calculations which enable a computer to function
 Memories: store information, data
12/10/21 9:11 AM 25
1.3. Computers
Inside a computer case
12/10/21 9:11 AM 26
1.3. Computers
most expensive about 1/3 the
computer
CPU (chip)
don't upgrade CPU because expensive
fan helps keep the chip cool when

12/10/21 9:11 AM 27 using the computer

1.3. Computers
ROM: cannot write any thing in ROM
Memories:
ROM is very small memory, few data
 Internal memories:
• ROM (Read Only Memory)
stored inside, the operating system care
about inside the ROM, hard to find out
• RAM (Random Access Memory): normally ≥ 1 GB
because small
At least 1GB, stored windows 10 at least
12/10/21 9:11 AM 28
4GB, can upgrade by buying an another one,
cannot install two types of RAM in the same
computer
SSD is much faster than HDD => more expensive

1.3. Computers
 External memories (storages):

• HDD (Hard Disk Drive): ≥ 100 GB
• SSD (Solid-State Drive): use flash memory
12/10/21 9:11 AM 29
1.3. Computers
• CD (650MB), DVD (2-4GB)
• Flash USB (Universal Serial Bus) : 2GB, 4GB...
• FDD (Floppy Disk Drive): 1,44 MB
12/10/21 9:11 AM 30

1.3. Computers
Computer ports:
12/10/21 9:11 AM 31
1.3. Computers
12/10/21 9:11 AM 32
1.3. Computers
1.3.2.2. Monitor
Concept:
 Monitor is a device used to display information from a computer, where
users receive and exchange information.
Resolution:
 Text mode: the screen is divided into 25 lines and 80 columns,
displaying 25x80 characters
 Graphics mode: divided into pixels, 800x600, 1024x768 ... resolution
12/10/21 9:11 AM 33

1.3. Computers
1.3.2.3. Printer
Printer is a peripheral device which makes a persistent representation of
graphics or text on paper.
Popular types:
 Dot-matrix printer: 9 or 24 pins
 Laser printer: high speed, good quality text, expensive

 Liquid inkjet printers: inkjets are expensive
12/10/21 9:11 AM 34
1.3. Computers
1.3.2.4. Mouse
 Is a hand-held pointing device that detects two-dimensional motion
relative to a surface, translated into the motion of a pointer on a display.
 Used to control computer in graphics mode.
1.3.2.5. Key board

Is main input device, used to put information into computer.
12/10/21 9:11 AM 35
1.3. Computers
1.3.3. The modern electronic devices

 Laptops: small and portable PCs
 Tablets
 Smartphones
12/10/21 9:11 AM 36

1.4. Data management in computer
1.4.1. Data units

Different data carrier has different units.
Example:
 Books, newspaper: words, author pages (~1000 words), pages.
 Communication: unit of time (minutes, seconds…)
12/10/21 9:11 AM 37
1.4.1. Data units (cont.)

Informatics:
 Bit (b): is the basic unit of information, a binary variable that is 0 or 1
 Byte (B): 1 byte = 8 bit
 Kilo byte (KB): 1 KB = 1024 B
 Megabyte (MB): 1 MB = 1024 KB ~ 1 million bytes
 Gigabyte (GB): 1 GB = 1024 MB ~ 1 billion bytes
 Terabyte (TB): 1 TB = 1024 GB
 Petabyte (PB): 1 PB = 1024 TB
12/10/21 9:11 AM 38
1.4.2. File
A computer file is a computer resource for recording data discretely in a
computer storage device.
File name structure:

<File name>.<file type>
 File name: should be short, clear, understandable
 File type (format or extension): indicates the content type of the file,
(e.g. .txt, .doc, .COM, etc.). Has 3 or 4 characters
12/10/21 9:11 AM 39

1.4.3. Folder
A folder is a file system cataloging structure which contains
references to other computer files, and possibly other directories
 Folder name: should be short, clear, understandable and no extension.
E.g.: My Documents, Tin hoc...
 Folders structure: in a hierarchical file system, files and directories are
organized in a pattern that resembles a tree
12/10/21 9:11 AM 40
1.4.4. Path
A path specifies a unique location in a file system, and points to a file system
location by following the directory tree hierarchy expressed in a string of
characters.
In which path components, separated by “\” character, represent each
directory
Path structure:
[Driver:\] [Folder 1\][...][File name.File type]
E.g.: C:\My Documents\anh1\bai1.doc

12/10/21 9:11 AM 41
1.4.5. Computer file system

 File system (FS) controls how data is stored and retrieved.
 The structure and logic rules used to manage the groups of information
and their names are called a "file system"
12/10/21 9:11 AM 42

1.4.5. Computer file system (cont.)

Windows file system:
 FAT (File Allocation Table). FAT has 3 version:
• FAT12: use 12 bits, maximum capacity of drives is only <32Mb.
• FAT16: released in 1981, causing a waste of up to 50% of the capacity over 2 GB HDD.
• FAT32: hard disk space is more utilized, but the security and fault tolerance are still not
high.
 NTFS (New Technology File System): better than FAT; has self-repairing function, can
support file-level security, compression and verification, high fault tolerance
12/10/21 9:11 AM 43
1.4.5. Computer file system (cont.)

Linux file system:
 Linux supports many different file systems, includes NTFS Windows.
 File systems: ext, ext2, ext3, ext4, Reiserfs, XFS, and JFS.
In Linux operating systems, the concept of different drives doesn’t exist. After
the boot process, all the folders and files are "mounted" and create a unified
file system, starting from the root (/).
12/10/21 9:11 AM 44
CHAPTER 1: INFORMATION - INFORMATICS - COMPUTERS
Key notes:
To understand and remember these issues
 Data measurement units in informatics (bits, bytes, KB, MB, GB, TB,
PB)
 Computer structure, functions of components
 The ability to store information of storage devices
 How to manage information/data in computers?
12/10/21 9:11 AM 45

CHAPTER 2: COMPUTER NETWORK
2.1. Introduction of computer network
2.2. Data transmission protocol on network
2.3. Network nodes
2.4. Internet
2.5. Internet applications
12/10/21 9:11 AM 46
2.1.1. Concept
A computer network is a group of computer systems and other computing
hardware devices that are linked together through communication channels
to facilitate communication and resource-sharing among a wide range of
users.
Computing devices exchange data with each other using connections
between nodes, established over wires, optic cables, or Wi-Fi .
12/10/21 9:11 AM 47
Components of a computer network:

 Server: the most powerful configuration (fast speed, large memory), fully installed
network operating system, manage network activities.
 Workstations: connected to each other through the server in a certain architecture,
lower configuration, have at least some files of network operating system, are allowed
to access to the network.
 Peer: uses resources and also provides resources for the network.
12/10/21 9:11 AM 48

Computer network models:

 Client-Server model: The workstations are connected to the
servers, receiving network access and network resources
from the servers.
 Peer-to-Peer model: created by two or more computers
connected to each other and share resources without server.
12/10/21 9:11 AM 49
2.1.2. Network Architecture

The architecture of a network demonstrates how to connect
computers together and the set of rules and conventions that all
entities participating on the network must follow to ensure the
network works properly.
 Network Topology: how to connect computers on the network
 Network Protocol: set of rules and conventions for communication on
the network
12/10/21 9:11 AM 50
Some basic network topologies:

 Bus network:
12/10/21 9:11 AM 51

 Star network:
12/10/21 9:11 AM 52
 Ring network
 Other topologies: tree network, mixed network…
12/10/21 9:11 AM 53
2.1.3. Classification by range

 LAN (Local Area Network): in a home, office building, small
company
 MAN (Metropolitan Area Network): in a city, large campus
 WAN (Wide Area Network): a large geographic area such as
a city, country, or spans even intercontinental distances
 GAN (Global Area Network): used for supporting mobile
across an arbitrary number of wireless LANs, satellite
coverage areas, etc.
12/10/21 9:11 AM 54

2.2.1. OSI model

 OSI model (Open Systems Interconnection) is a reference model for
connecting open systems - developed by the International Organization
for Standardization (ISO) as the guiding principle for developing
standards to allow the connection of different computer equipment.
 The OSI model describes communication method from one computer
system application programs to others through physical communication
equipment's.
12/10/21 9:11 AM 55
2.2.1. OSI model (cont.)
12/10/21 9:11 AM 56
2.2.1. OSI model (cont.)

TCP/IP and OSI model
12/10/21 9:11 AM 57

2.2.2. Popular protocols

 TCP/IP (Transmission Control Protocol / Internet Protocol)
 IP (Internet Protocol)
 HTTP (Hypertext Transfer Protocol)
 FTP (File Transfer Protocol)
12/10/21 9:11 AM 58
2.3. Network nodes
2.3.1. Modem
Modem (Modulator and demodulator) is
a hardware component that converts or
"modulates" an analog signal from a
telephone lines to digital data that a
computer can recognize.
Similarly, it converts or “demodulates" digital data from

a computer into an analog signal that can be sent over
standard telephone lines.
12/10/21 9:11 AM 59
2.3. Network nodes
2.3.2. Switches and routers

Repeater:
Hub:
12/10/21 9:11 AM 60

2.3. Network nodes
2.3.2. Switches and routers (cont.)

Switch:
Router:
12/10/21 9:11 AM 61
2.3. Network nodes
2.3.3. Ethernet card
12/10/21 9:11 AM 62
2.3. Network nodes
2.3.4. Wi-Fi devices

Wi-Fi (Wireless Fidelity) is a family of radio technologies commonly used for
wireless local area networking (WLAN) of devices
12/10/21 9:11 AM 63

2.3. Network nodes
2.3.4. Wi-Fi devices

The different versions of Wi-Fi are specified by various IEEE
802.11 protocol standards:
 802.11b: 2.4 GHz, 11 megabits/second
 802.11g: 2.4 GHz, 54 megabits/second
 802.11a: 5 GHz, 54 megabits/second
 802.11n: 2.4 GHz, 300 megabits/second
12/10/21 9:11 AM 64
2.3. Network nodes
2.3.5. 3G/4G/CDMA devices

USB 3G / EDGE Modems are devices use cellular telephone technology to
connect computers to Internet
12/10/21 9:11 AM 65
2.4. Internet
2.4.1. Internet introduction

Concept:
 The Internet is the global system of interconnected computer networks
that use the Internet protocol suite (TCP/IP) to link devices worldwide.
 It is a network of networks that consists of private, public, academic,
business, and government networks of local to global scope, linked by a
broad array of electronic, wireless, and optical networking technologies
12/10/21 9:11 AM 66

2.4. Internet
2.4.1. Internet introduction

Internet Service Providers
 IAP: Internet Access Provider
 ISP: Internet Service Provider
Internet Governance
 Internet Corporation for Assigned Names and Numbers (ICANN)
 Internet Society
 Network Information Centers
12/10/21 9:11 AM 67
2.4. Internet
Internet service provider diagram
12/10/21 9:11 AM 68
2.4. Internet
2.4.2. Common methods of Internet access

 Dial-up
 ADSL
 Cable TV
 Cellular telephone technology (3G, 4G, CDMA,...)
 WiMAX, Satellite, …
12/10/21 9:11 AM 69

2.4. Internet
2.4.3. Main Internet services

 World Wide Web (www)
 E-mail
 Search engine
 FTP
 Remote Login
 VOIP, Video conference…
12/10/21 9:11 AM 70
2.5. Basic Internet applications
2.5.1. WWW
 The World Wide Web (WWW), commonly known as the Web, is an
information system where documents and other web resources are
identified by Uniform Resource Locators (URLs), which may be
interlinked by hypertext, and are accessible over the Internet.
 The resources of the WWW may be accessed by users using a software
application called a web browser.
12/10/21 9:11 AM 71
How to use the WWW?

 Have a computer or device that can access the Internet
 Have a web browser: Chrome, Internet Explorer, Mozilla FireFox,
Safari, ...
 Have an URL of website (address)
E.g.: https://vnexpress.net
https://www.cnn.com
12/10/21 9:11 AM 72

2.5.2. Information searching

Search engines:
 https://www.google.com
 https://yahoo.com
 https://bing.com
12/10/21 9:11 AM 73
2.5.2. Information searching

Search engines:
https://coccoc.com/search http://www.baidu.com
12/10/21 9:11 AM 74
2.5.3. E-mail, cloud storage

E-mail services
 https://mail.yahoo.com
 https://gmail.com
 ....
Use an email to send and receive

 Webmail: directly access
 Apps: Gmail, MS Outlook, ... (email must has POP3 or IMAP service)
12/10/21 9:11 AM 75

Group mail (Mailing list)

Is a simple and convenient group mailing service: messages are
automatically delivered to group members when sent to an identified group
email.
Common Group mail services:
https://groups.yahoo.com https://groups.google.com
12/10/21 9:11 AM 76
Cloud storage
 Google Drive
 One Drive
 Dropbox
 iCloud
12/10/21 9:11 AM 77
2.5.4. Social networks

 Social Networking Service is a service that connects members of the
same hobbies on the Internet together with many different purposes
regardless of space and time.
 People who participate in social networking services are also known as
netizens.
12/10/21 9:11 AM 78

2.5.4. Social networks (cont.)

 Features: chat, e-mail, movies, voice chat, file sharing, blog and
editorial ...
 Methods for members to find friends and partners: based on groups
(such as school or city name), or personal information (such as e-mail
or screen name), or hobbies (like sports, movies, books, or music), or
interest: business, traveling ...
12/10/21 9:11 AM 79
2.5.4. Social networks (cont.)

Popular social network services:
 Facebook, Twitter,
 Instagram, Flickr,
 Zing Me, Zalo, YuMe, Tamtay... (Vietnam)
12/10/21 9:11 AM 80
CHAPTER 2: COMPUTER NETWORK
Key notes:
To understand and remember these issues
 Internet connection methods
 Common network devices
 Search for information on the Internet (using Google search)
 The basic Internet services/applications
12/10/21 9:11 AM 81

CHAPTER 3: WINDOWS OPERATING SYSTEM
3.1. Introduction of operating system
3.2. Basic concept of MS Windows
3.3. Windows Explorer
3.4. Web browsers
3.5. Open source software
12/10/21 9:11 AM 82
3.1.1. Concept
 An operating system (OS) is system software that manages computer
hardware, software resources, and provides common services for
computer programs.
12/10/21 9:11 AM 83
3.1.2. Main functions of OS:

 Check computer working conditions, detect and handle errors
 I/O management: manages all information in and out.
 Manage resources (drives, devices), manage computer data.
12/10/21 9:11 AM 84

3.2.1. Introduction of Windows

Microsoft Windows is a group of
several graphical operating system
families, all of which are developed,
marketed and sold by Microsoft.
Some versions for PCs:

 Windows 3.0, Windows 95, Windows 98, Windows 2000,
Windows NT, Windows XP, Windows Vista, Windows 7,
Windows 8, Windows 10
12/10/21 9:11 AM 85
Booting OS process:
Boot Windows from C: drive
 Turn on the power, screen
 Computer reads information in ROM
 Checks all system devices have been installed and working correctly or
not
 Loads Windows OS from a hard drive into RAM. The operating system
takes full control of the computer
Boot from drive A, CD, USB: MS-DOS boot
12/10/21 9:11 AM 86
3.2.2. Common objects in Windows OS

 Desktop
 Windows
• Buttons: Close, Maximize, Minimize, Restore
• Bars: Title, Menu, Toolbar, Status, Scroll
 Icons
 Short cut
 Task Bar
 Start button
 Recycle Bin (Trash)
 Control Panel
12/10/21 9:11 AM 87

3.2.3. Some common actions

 Change desktop background
 Change system date and time
 Set Screen Saver
 Hide / restore the Taskbar
 Add / remove shortcuts to the Taskbar
 Add / remove shortcuts on the desktop
 Delete / restore files
12/10/21 9:11 AM 88
Shutdown OS, Turn off the computer

OS needs to be shut down properly to avoid errors.
 Close all running applications
 Click Start / Shut down
Other options:
 Sleep
 Hibernate
12/10/21 9:11 AM 89
3.2.4. Control Panel settings

 Date, time and number setting
 Install or uninstall applications
 Add or remove printers, other devices
 Network setting
 …
12/10/21 9:11 AM 90

3.3.1. Concept
 Windows Explorer is a file manager
application that is included with releases of
the Microsoft Windows operating system
from Windows 95 onwards.
 Provides a graphical user interface for
accessing the file systems
 Becomes File Explorer from Windows 10
12/10/21 9:11 AM 91
3.3.2. Start Windows Explorer

How to start?
 Click Windows Explorer (on Taskbar)
 Double click Computer or This PC (on Desktop)
 Shortcut key: Window+E
Explorer window has 2 main parts:
 Navigation pane: on the left, folders tree
 Content pane: on the right, contents, files and folders are displayed
here
12/10/21 9:11 AM 92
3.3.3. Basic operations

 Expand, collapse folder tree: click small icon (> or +) on the
left of a folder
 View a folder’s content: click the folder, the content will be
displayed on the right
 Create new folder: right click, New/Folder, enter folder name,
Enter.
 Rename
12/10/21 9:11 AM 93

3.3.3. Basic operations

Copy, move, delete folders and files:
 Select files/folders
 Right click on selected objects, choose Copy, Cut or Delete on the
popup menu.
 Shortcut key: Ctrl+C to copy, Ctrl+X to cut or move, Ctr+V to paste,
Del to delete.
 Drag and Drop: click selected objects, hold, drag then drop those in new
location
12/10/21 9:11 AM 94
3.4. Web browsers
3.4.1. Concept
 A web browser (commonly referred to as a browser) is a software
application for accessing information on the World Wide Web. Each
individual web resource, such as a web page, image, or video, is
identified by a distinct Uniform Resource Locator (URL), enabling
browsers to retrieve these resources from a web server and display
them on a user device.
 Web browsers often communicate with web servers by using HTTP
(hypertext transfer protocol) to retrieve web pages.
12/10/21 9:11 AM 95
3.4. Web browsers
3.4.1. Concept
Popular web browsers:
12/10/21 9:11 AM 96

3.4. Web browsers
3.4.2. Internet Explorer browser

 Internet Explorer (IE) is a series of graphical web browsers developed
by Microsoft and included in the Microsoft Windows line of operating
systems, starting in 1995.
 On March 17, 2015, Microsoft announced that Microsoft Edge would
replace Internet Explorer as the default browser on its Windows 10
devices. This effectively makes Internet Explorer 11 the last release.
12/10/21 9:11 AM 97
3.4. Web browsers

Start Internet Explorer
 From Desktop
 From Task bar Click IE icon
 From Start button
Exit Internet Explorer

 Click Close
12/10/21 9:11 AM 98
3.4. Web browsers

Internet Explorer window:
 Title bar
 Menu bar
 Scroll bar
 Status bar
 Address bar
 Search bar
 Tab bar
12/10/21 9:11 AM 99

3.4. Web browsers

Command buttons in a Internet Explorer window
 Back
 Forward
 Refresh
 Search
 Home
 Favorite
12/10/21 9:11 AM 100
3.5. Open source software
Open source software concept:

 Open-source software (OSS) is a type of computer software in which
source code is released under a license in which the copyright holder
grants users the rights to study, change, and distribute the software to
anyone and for any purpose.
12/10/21 9:11 AM 101
3.5. Open source applications
Some benefits of open source software:

 Can be copied completely for free.
 The ﬁle formats are not completely controlled exclusively by some

vendors.
 Most products have good security
 Have a large support community, are independent of any one company.
12/10/21 9:11 AM 102

3.5.1. Open source Linux OS

 Linux is a family of open source Unix-like operating systems based on
the Linux kernel, an operating system kernel first released on
September 17, 1991, by Linus Torvalds (who was a student of Helsinki
Uni., Finland)
12/10/21 9:11 AM 103

 Linux is the most famous example of free software and open
source development.
 Currently, there are many companies, organizations and
groups developing Linux together. All Linux versions have the
same kernel and most of the typical features, but the tools
and utilities are a bit different.
12/10/21 9:11 AM 104

Some advantages of the Linux operating system:
 Free: users will no longer have to worry about copyright issues.
 The application software are either open source, or freely available on the Internet
 Confidentiality: information is kept private and users can control what happens.
 Many distributions to choose: such as Ubuntu, Fedora, OpenSUSE, ... but the most
popular for common users is Ubuntu.
 Stability: many servers are running this operating system.
12/10/21 9:11 AM 105

3.5.2. Open source browser

3.5.2.1. Mozilla Firefox
 Mozilla Firefox, or simply Firefox, is a free and
open-source web browser developed by the Mozilla
Foundation and its subsidiary, Mozilla Corporation
 Firefox can run on different versions of Microsoft
Windows, Mac OS X, Linux, etc. Firefox's source
code is free software, released under GPL / LGPL /
MPL licenses.
12/10/21 9:11 AM 106

3.5.2.1. Mozilla Firefox
 Firefox has some features: tabbed browsing, spell checking, instant
typing, live bookmarking, download manager, and an integrated search
system using the search engine.
 Many functions can be added to browsers through add-ons created by
third-party developers.
12/10/21 9:11 AM 107

3.5.2.2. Google Chrome
 Google Chrome is a cross-platform web browser developed
by Google. It was first released in 2008 for Microsoft Windows,
and was later ported to Linux, Mac OS, iOS, and Android.
 The browser is also the main component of Chrome OS,
where it serves as the platform for web apps.
 Most of Chrome's source code comes from Google's open-
source Chromium project, but Chrome is licensed as
proprietary freeware
12/10/21 9:11 AM 108


3.5.2.2. Google Chrome
 The main goals in the design of Google Chrome are to improve security, speed and
stability compared to existing browsers.
 On May 21, 2012, Google Chrome officially surpassed Internet Explorer and became
the most popular browser in the world.
 As of July 2019, StatCounter estimates that Chrome has a 71% worldwide browser
market share on traditional PCs and 63.34% share across all platforms
12/10/21 9:11 AM 109
CHAPTER 3: WINDOWS OPERATING SYSTEM
Key notes:
 Basic concepts of the Windows OS
 Basic operations of the OSs
 Manage files and folders in Windows
 Use web browsers
12/10/21 9:11 AM 110
CHAPTER 4: MICROSOFT WORD
4.1. Introduction of Microsoft Word
4.2. Basic concepts
4.3. Basic editing operations
4.4. Document formatting
4.5. Special document elements
12/10/21 9:11 AM 111

4.1.1. Microsoft Word features
Microsoft Word is a word processor, a

member of Microsoft Office suite of
applications developed by Microsoft
corporation
12/10/21 9:11 AM 112
4.1.1. Microsoft Word features
Strong features:
 Friendly graphical interface
 Ability to exchange data with other applications.
 Can create and edit special documents
 Ability to check spelling, auto correct, ...
12/10/21 9:11 AM 113
4.1.2. Install Microsoft Word

MS Office is distributed in a CD/DVD
12/10/21 9:11 AM 114

4.1.2. Install Microsoft Word

MS Office applications:
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook (email, calendar, contact, ...)
Microsoft Access (database management system)
12/10/21 9:11 AM 115
4.1.3. Start Microsoft Word

From Microsoft Word shortcut:
 Desktop
 Taskbar
 Start menu button
From an existing document

(*.doc, *.docx)
12/10/21 9:11 AM 116
4.1.4. Close Microsoft Word

 Close button: click Close
 File menu: click File / Exit
 Task Bar: right click, Close Window
 Shortcut key: Alt+F4 (Microsoft Word must be active window)
Microsoft Word will ask for editing documents in a popup window.
12/10/21 9:11 AM 117

4.2. Basic concepts
 Title bar: top bar of Word window, has application and

current document name
 File menu: file management commands
 Ribbon: contains multiple commands on separate tabs
 Rulers: to align and measure. There are vertical and
horizontal rulers.
12/10/21 9:11 AM 118
4.2. Basic concepts
 Scroll bars: vertical and horizontal scroll bars

 Status bar: bottom bar of the Word window, contains some
information: page number, number of pages, cursor position,
CapsLock status, zooming tool
 Editing area: white blank area, where to edit and enter text
and other document elements
12/10/21 9:11 AM 119
4.3.1. Create new document

Click File, New / Blank Document (Ctrl+N)
Before start editing, some important options should be set:
 Font: Times New Roman
 Font size = 14
 Align: Justify for Vietnamese text, Left for English
 Margins: top, bottom, left, right (2, 2, 3, 2cm),...
12/10/21 9:11 AM 120

4.3.2. Save documents

If DocumentX text is appeared in title bar, document is unsaved.
 To save document: click File / Save or click Save button in Quick
Access Toolbar (Shortcut key Ctrl+S)
 Save as another document: click File / Save as
Save As window:
 Save in: folder which contains document
 Save as type: file types
 File Name: input file name
12/10/21 9:11 AM 121
4.3.3. Open existing documents

 Click File / Open or press shortcut key Ctrl+O
 Open file path
 Select file, click Open
Note: File of Type in Open window must is Word Document.
12/10/21 9:11 AM 122
4.3.4. Print
Print Preview: shortcut key Ctrl+F2
Print document:
 Click Quick Print: print current document to the default printer
 Click File / Print (Ctrl+P): change some options: number of copies,
pages to print, printer, …
Note: printing document must be the active window.
12/10/21 9:11 AM 123

4.3.5. Typing Vietnamese characters

Vietnamese character encodings:
 Unicode: international standard, current Vietnam Standard
 TCVN3: in the north
 VNI: in the south
Fonts:
 Unicode: Times New Roman, Arial, Tahoma…
 TCVN3 (ABC): “.Vn...”, “.Vn...H”
 VNI: “VNI...”
12/10/21 9:11 AM 124
4.3.5. Typing Vietnamese characters

Input method editor:
 Unikey
 Vietkey
 Change input mode (English - Vietnamese): Ctrl+Shift, Alt+Z
To type Vietnamese characters, check these options:
 MS Word: use 1 Unicode font (e.g. Times New Roman)
 Input method editor: use Unicode, Telex mode, Vietnamese input mode
12/10/21 9:11 AM 125
4.3.5. Typing Vietnamese Diacritics and Vowels Telex VNI
characters ă aw a8
â aa a6
Vietnamese input rules: đ dd d9
ê ee e6
ô oo o6
ơ ow o7
ư uw u7
sắc s 1
huyền f 2
hỏi r 3
ngã x 4
nặng j 5
Xóa dấu: z 0
Ví dụ: Vis duj: Vi1 du5:
Tiếng Việt Tieesng Vieejt Tie61ng Vie65t
12/10/21 9:11 AM 126

4.3.6. Important shortcut keys

 Right move one character to the right
 Left move one character to the left
 Up move up one line
 Down move down one line
 Home/End move to the beginning/end of the current line
 Page Up move up one screen

 Page Down move down one screen
12/10/21 9:11 AM 127
4.3.6. Important shortcut keys

 Ctrl+Home/End move to the beginning/end of the document
 Backspace delete one character to the left

 Delete delete one character to the right
 Insert switch between overtype/insert mode
 Enter insert new paragraph

 Shift, CapsLock type in uppercase
 Space bar insert one space
12/10/21 9:11 AM 128
4.3.7. Paragraph operations

Select paragraphs:
 Click and hold from beginning to the end
 Use keyboard: move cursor to the beginning of paragraph, press and
hold Shift, press moving buttons to move cursor to the end of
paragraph.
 Select rows: click and hold on the left margin, then move to select rows
 Select all the documents: move cursor to the left margin, press Ctrl,
click left mouse (or Ctrl+A).
12/10/21 9:11 AM 129

Select paragraphs:
 Select the text from current cursor to the end: Ctrl+Shift+End
 Select the text from current cursor to the beginning: Ctrl+Shift+Home
 Select the text from current cursor to end of line: Shift+End
 Select the text from current cursor to the beginning of line: Shift+Home
12/10/21 9:11 AM 130

4.3.7. Paragraph operations
Copy document:
 Select the text
 Click Copy (Ctrl+C)
 Click Paste (Ctrl+V)
Move document:
 Select the text
 Click Cut (Ctrl+X)
 Click Paste (Ctrl+V)
Delete document:
 Select the text
 Press Delete
12/10/21 9:11 AM 131
4.4.1. Change font, font size

 Select the text,
 Choose Font, Font Size on Home tab (Font group) (Ctrl+D)
4.4.2. Align
 Use the Ruler: First line; Hanging move paragraph to the left/right
 Align Left (Ctrl+L), Right (Ctrl+R), Justify (Ctrl+J), Center (Ctrl+E)
12/10/21 9:11 AM 132

4.4.3. Change line/paragraph spacing

 Select lines/ paragraphs
 Click Line and Paragraph Spacing on Home (Paragraph group)
4.4.4. Format Painter

 Select source paragraph
 Click Format Painter (on Home)
 Select destination paragraph
12/10/21 9:11 AM 133
4.4.5. Undo/Redo
 Click Undo/Redo: undo/redo last actions
4.4.6. Borders and Shading

 Select the text
 Click Borders and Shading on Home, Paragraph group
12/10/21 9:11 AM 134
4.4.7. Tab
 Click arrow button at the right corner of Paragraph group on Home
 Click Tabs…
 Set Tab stop position, Leader, OK
4.4.8. Bullets and Numbering

 Select the text
 Click Bullets or Numbering in Paragraph group on Home
12/10/21 9:11 AM 135

4.4.9. Format Column

 Select the text (leave last paragraph)
 Click Page Layout tab, in Page setup group, click Columns / More
Columns...
4.4.10. Drop Cap

 Select the first character of paragraph
 Click Insert tab, in Text group, click Drop Cap / Drop Cap Option...
12/10/21 9:11 AM 136
4.4.11. Page break, Section break

 Move the cursor to needed position
 Page break: click Page Break in Page group on Insert tab (Ctrl+Enter)
 Section break: click Breaks in Page Setup group on Page Layout tab
4.4.12. Insert page number

 Click Page number in Headers and Footer group on Insert tab
12/10/21 9:11 AM 137
4.4.13. Insert symbols

E.g.: , ∞, ≤, ≠, ...
 Click Symbol in Symbols on Insert tab
 Symbols can be applied common commands: change font
size, copy, cut, paste, change color ...
 Focus on fonts: Symbol, Wingdings in Insert Symbol
window, which is appeared when click More Symbols...
12/10/21 9:11 AM 138

4.4.14. Insert Clip Art

Click Clip Art in Illustrations group on Insert tab
Some commands:
 Change size: use small squares on the border and corners
 Copy, cut, paste: similar to paragraphs
 Change appearance: right click, click Wrap Text
12/10/21 9:11 AM 139
4.4.15. Insert
Click Word Art in Text group on Insert tab
Customize:
 WordArt Styles: change style
 Edit Text: edit text, change font and font size
 Wrap Text: change the appearance
12/10/21 9:11 AM 140
4.4.16. Insert screen capture

 Prepare the screen, press Print Screen on the
keyboard (Fn+PrtScr for some laptops)
 Paste into document: click Paste or press Ctrl+V
 Crop needed area: use Crop function on Picture
format tab
12/10/21 9:11 AM 141

4.4.17. Find and Replace

 Click Find in Editing group on Home tab (Ctrl+F)
 Click Replace in Editing group on Home tab (Ctrl+H)
4.4.18. AutoCorrect options

 Click File menu, Options, click Proofing in Word Options window, click AutoCorrect
Options
4.4.19. Check Spelling and grammar

 Click Spelling and Grammar in Proofing group on Review tab
12/10/21 9:11 AM 142
4.4.20. Header and Footer

 Click Header or Footer in Header & Footer group on Insert tab
4.4.21. Insert footnote

 Click Insert Footnote in Footnotes group on References tab
4.4.22. Set file password

 Open the document file
 Click Restrict Editing in Protect group on Review tab
12/10/21 9:11 AM 143
4.5.1. Insert Equations

 Click Equation in Symbols group on Insert tab
 Note: the current file must be saved in Word document type (.docx) that
Equation button can open Equation Tools tab
12/10/21 9:11 AM 144

4.5.2. Use Table tool

Insert Table:
 Click Table on Insert tab, input table size, number of rows and columns
(size can be changed later)
Delete Rows/Columns:
 Select rows/columns
 Click Cut (Ctrl+X) or click right mouse button, click Delete
Rows/Columns.
12/10/21 9:11 AM 145
Insert more rows/columns:

 Insert a row at the bottom: move cursor to the last right cell, press Tab
on the keyboard
 Insert a row/column in the middle: select a row/column, right click, click
Insert
Merge/Split cells:
 Merge cells: select cells, right click, click Merge Cells.
 Spilt cells: select cells, right click, click Split Cells, input new number of
rows, columns
12/10/21 9:11 AM 146
Calculate in a table:
 Click Formula in Data group on Layout tab
 Input formula
 Calculating rule: “right to left, bottom up”
Sort:
 Select the database
 Click Sort in Data group on Layout tab
 Select field, choose Ascending/Descending
12/10/21 9:11 AM 147

4.5.3. Insert chart

 Input data
 Select data
 Click Chart in Illustrations group on Insert tab
 Select chart style, customize chart, font, ....
12/10/21 9:11 AM 148
4.5.4. Insert shapes

Insert Shapes in Illustrations group on Insert tab.
Tips:
 Straight lines: press Shift while drawing
 Change size: press Alt while changing
 Move shapes: press Ctrl and moving buttons on the
keyboard
12/10/21 9:11 AM 149
4.5.5. Mail merge (1/3)

When can the Mail merge help?
 Send invitations of a meeting, conference, ceremony… to many people
 Create student’s transcripts
 ...
Part 1: Create recipient list in Word or Excel. Save and Close
listing file (file no.1).
Note: there is only a table in the listing file, other rows, text above
the table are not accepted
12/10/21 9:11 AM 150

4.5.5. Mail merge (2/3)

Part 2: Create mail template file (file no.2): design and edit form
for the letter (invitation). Click Start Mail Merge on Mailings tab.
 Step1,2: click Next
 Step3: select recipient list file: click Browse, select the existing file
which was created in Part 1. If the list file is read correctly: click OK,
Next
 Step4: insert fields into needed position. Repeat these actions: move
cursor to suitable position, click More Items, select field, Insert, Close
12/10/21 9:11 AM 151
4.5.5. Mail merge (3/3)

 Step5: preview, check and edit (in need)
 Step6: create result file, which has all letters/ invitations: click Edit
Individual letters, All, OK
Save the mail template file (file no.2), the result file (file no.3).
Note: Every changing must be done in template file, then repeat
Step6. Never do any change, editing in result file
12/10/21 9:11 AM 152
4.5.6. Insert table of contents

 Create, edit Headings (Styles) in Styles group on Home tab, change
format, set a shortcut key.
 Go to heading paragraphs in the document, press the shortcut key
 Go to the beginning or end of the document, insert new blank page
(Ctrl+Enter). Click Table of contents on References tab, select Insert
Table of contents...
 Update table of contents: right click, click Update Field/Update entire
table
12/10/21 9:11 AM 153

CHAPTER 4: MICROSOFT WORD
Key notes:
 Create, edit and save document in a correct folder
 Format the document, suitable layout
 Insert pictures, WordArts, Shapes
 Format Columns, Tables, Charts
 Edit equations
 Mail merge, Table of contents
 Insert header and footer
12/10/21 9:11 AM 154
CHAPTER 5: MICROSOFT EXCEL
5.1. Introduction of Microsoft Excel

5.2. Work on a datasheet
5.3. MS Excel popular functions
5.4. MS Excel database
5.5. Chart in Excel
5.6. Financial functions
12/10/21 9:11 AM 155
 A spreadsheet applications for datasheets, analysis data

 A member of Microsoft Office suite of applications developed by
Microsoft corporation
 Has many functions to solve economic and management problems
easily
 It features calculation, graphing tools, pivot tables
 Can import and export data from/to other applications
12/10/21 9:11 AM 156

5.1.2. Install the Microsoft Excel

Use Microsoft Office DVD.
5.1.3. Start Excel

 Double click on Excel icon
 Click Start/ All Programs/ Microsoft Office/ Microsoft Office Excel
 Start form an existing file: *.xls, *.xlsx
12/10/21 9:11 AM 157
5.1.4. Basic concepts

5.1.4.1. Workbook window
Each Excel file is a Workbook. File type: *.xlsx
Workbook window:
 Title bar, Quick access toolbar
 Ribbon
 Formula bar, name box
 Scroll bars
 Status bar
12/10/21 9:11 AM 158
5.1.4.2. Worksheet
 Column headings: 16.384 columns. From A, B, ... Z, AA, ...,
XFD
 Row headings: from 1, 2, 3, ...., 1.048.576
 Select button: at corner of row and column heading labels
 Worksheet tab
(Excel 2003: 65.536 rows, 256 columns)
12/10/21 9:11 AM 159

5.1.4.3. Cell
Cells are data storages which are inputted by users
Cell reference: is identified by the intersection of a column and a row
 Relative references: be changed when a formula is copied to another cell.
 Absolute references: contain dollar signs, remain constant no matter where they are
copied.
 Mixed cell references: have an absolute column or row reference, but not both.
E.g.: A6 $A$6 $A6 A$6
12/10/21 9:11 AM 160
5.2.1. Select cells, rows, columns

Select cells:
 Select one cell: click cell
 Select a range
 Select separate cells: press Ctrl while select cells
Select rows, columns:
 Click on row, column label
12/10/21 9:11 AM 161
5.2.2. Format border

 Select cell range
 Click Border button
5.2.3. Adjust row, column size

 Select rows, columns
 Click, hold and move on the right boundary of the column header or
bottom boundary of the row header
12/10/21 9:11 AM 162

5.2.4. Delete cells, rows, columns

 Select cells, rows or columns
 Right click, click Delete on popup menu
Notes:
 Shift cells left: delete cells and shift others to the left
 Shift cells up: delete cells and shift others up
 Entire row: delete entire rows
 Entire column: delete entire columns
12/10/21 9:11 AM 163
5.2.5. Insert cells, rows, columns

 Click to move cursor
 Right click, click Insert / Row (Column, Cell)
5.2.6. Hide, unhide rows, columns

 Select rows, columns
 Right click, select Hide (Unhide)
12/10/21 9:11 AM 164

5.2.7. Merge cells
 Select cells
 Click Merge and Center on Home
5.2.8. Fill series
 Input at least 2 first cells in series
 Select 2 cells
 Move cursor to the bottom right corner of selected cell, click, hold and move the cursor
5.2.9. Operators in formula
 Arithmetic operators : %, ^, *, /, +, -
 String operators : &
 Comparison operators : >, <, <=, >=, <>
12/10/21 9:11 AM 165

5.2.10. Format cells

 Select cells
 Right click, click Format Cells... (Ctrl+1)
5.2.10.1. Format data type (Number tab)

 Text : align left on default
 Number : align right on default
 Date, Time : align right on default
Change the regional format:
 English (United States): 6.72 5/30/2000 (mm/dd/yyyy)
 Vietnamese: 6,72 30/5/2000 (dd/mm/yyyy)
12/10/21 9:11 AM 166
5.2.10.2. Format appearance (Alignment tab)

 Text Alignment: horizontal, vertical align
 Text control: Wraptext
5.2.10.3. Format font (Font tab)

 Superscript, Subscript option
5.2.10.4. Format borders (Border tab)
12/10/21 9:11 AM 167
5.2.11. Action for worksheets

Rename
 Right click on worksheet tab
 Click Rename
Add new worksheets
 Right click on worksheet tab
 Click Insert / Worksheet
12/10/21 9:11 AM 168


Delete
 Select the worksheet,
 Right click, select Delete
Copy or move
 Select the worksheet, right click, select Move or Copy…
 Select the destination workbook, select position, click OK
12/10/21 9:11 AM 169

Hide, unhide a worksheet:
 Select a worksheet
 Right click, select Hide or Unhide
Protect worksheets
 Click Protect Sheet or Protect Workbook in Changes group on
Review tab
 Enter the password
12/10/21 9:11 AM 170
5.2.12. Printing operations

 Set print area: Page Layout / Print Area
 Page break: Page Layout / Breaks/ Insert Page break or
Remove Page break
 Header and footer: Insert / Header and Footer
 Margins: Page Layout / Margins
 Print preview: click File / Print (Ctrl+F2)
 Print: click File / Print (Ctrl+P)
12/10/21 9:11 AM 171

A function is a predefined formula that performs calculations using specific

values in a particular order.
The syntax of functions: start with “=”

 Function name: describes the function of the function
 Arguments: determine the values or cells used in the function; separated by ";" or ","
Insert function:
 Type by the keyboard
 Click Insert Function on Formulas tab or Fx on formula bar
12/10/21 9:11 AM 172
5.3.1. Date & Time functions

 NOW(): returns system date and time
 TODAY(): returns system date
 DAY(serial_number): returns day of a date
 MONTH(serial_number): returns month of a date
 YEAR(serial_number): returns year of a date
12/10/21 9:11 AM 173
5.3.2. Text functions

 LEFT(text, [num_chars]): returns num_chars characters on the left of
the text (num_chars will be 1 if omitted)
 RIGHT(text, [num_chars]): returns num_chars characters on the right
of the text (num_chars will be 1 if omitted)
 LEN(text): returns length of the text (number of characters)
 LOWER(text): converts text to lowercase
 UPPER(text): converts text to uppercase
12/10/21 9:11 AM 174

5.3.3. Math functions

 ABS(number): returns the absolute value of the number
 SQRT(number): returns a positive square root
 INT(number): rounds the number down to the nearest integer
 ROUND(number, num_digits): rounds the number to a specified
number of digits
 EXP(number): returns e raised to the power of the number. The
constant e equals 2.718282
12/10/21 9:11 AM 175
5.3.3. Math functions (cont.)

 SUM(number1, [number2], ...): adds values number1, 2...
 SUMIF(range, criteria, [sum_range]): sums the values in a range that
meet the specified criteria
 SIN(number), COS(number), ACOS(number), COSH(number)...
12/10/21 9:11 AM 176
5.3.4. Logical functions

 AND(logical1, [logical2], ...): returns TRUE if all logical
arguments are TRUE, FALSE if at least one logical is FALSE
 OR(logical1, [logical2], ...): returns FALSE if all logical
arguments are FALSE, TRUE if at least one logical is TRUE
 NOT(logical): returns the reversed logical value.
12/10/21 9:11 AM 177

5.3.4. Logical functions (cont.)

 IF(logical_test, [value_if_true], [value_if_false]): returns
value_if_true if the logical is true, value_if_false if the logical
is false. IF function can be used 7 levels.
 TRUE(): returns TRUE value
 FALSE(): returns FALSE value
12/10/21 9:11 AM 178
5.3.5. Statistical functions

 MAX(number1, [number2],...): returns the maximum number
of the arguments
 MIN(number1, [number2],...): returns the minimum number
of the arguments
 AVERAGE(number1, [number2],...): returns the average
(arithmetic mean) of the arguments
12/10/21 9:11 AM 179
5.3.5. Statistical functions (cont.)

 COUNT(value1, [value2], ...): counts the number of cells that contain
numbers, and counts numbers within the list of arguments
 COUNTIF(range, criteria): returns number of cells in range that meet
the criteria
 RANK(number, ref, order): returns the rank of the number in a list of
numbers (ref); number and ref are numbers; ref’s reference must be
absolute
12/10/21 9:11 AM 180

5.3.6. Lookup & Reference functions

HLOOKUP(lookup_value, table_array,
row_index_number, [range_lookup])
Looks for a value in the top row of a table, and then returns a value in the same column from
a row specified. Used when comparison values are located in a row.
 Lookup_value: the looking value in the first row
 Table_array: a table of information in which data is looked up (absolute reference)
 Row_index_number: the row number in table_array from which the matching value will be
returned
 Range_lookup: find an exact match or an approximate match (usually be 0)
12/10/21 9:11 AM 181
5.3.6. Lookup & Reference functions (cont.)

VLOOKUP(lookup_value, table_array,
col_index_number, [range_lookup])
Looks for a value in the leftmost column of a table, and then returns a value in the same row
from a specified column. Used when comparison values are located in a column.
 Lookup_value: the looking value in the first column
 Table_array: a table of information in which data is looked up (absolute reference)
 Col_index_number: the column number in table_array from which the matching value will be
returned
 Range_lookup: find an exact match or an approximate match (usually be 0)
12/10/21 9:11 AM 182
5.4.1. Database concept

A range in Microsoft Excel which satisfies the following conditions
is considered a database:
 The first row in the range is the titles of each column. Different columns
cannot have the same name.
 No blank column in range, each column is called a field.
 No blank row in range, each row (called a record) stores data
12/10/21 9:11 AM 183

5.4.2. Sort
Sort by one field:
 Click a cell in field
 Click Sort & Filter in Editing group on Home, click A-Z (Ascending) or
Z-A (Descending).
Sort by many fields:
 Click a cell in database range
 Click Sort & Filter in Editing group on Home, click Custom Sort.
12/10/21 9:11 AM 184
5.4.3. PivotTable
Especially designed for:
 Analyzing large amount of data in many different ways.
 Subtotaling and gathering numeric data, summarizing data by
categories and subcategories, and creating custom calculations and
formulas.
 Expanding and collapsing levels of data to filter results.
 Moving rows to columns or columns to rows to examine different
summaries of the data.
12/10/21 9:11 AM 185
5.4.3. PivotTable (cont.)

Create PivotTable:
 Click a cell in database
 Click the Insert tab, PivotTables button
 Check detected data rage, click OK
 Select fields and put into Filters, Columns, Rows, Values
areas
12/10/21 9:11 AM 186

5.4.4. Data filter

 Select data range
 Click Sort & Filter in Editing group on Home tab, click Filter
(Ctrl+Shift+L)
Notes:
 If you want to save filtered records, copy the result and paste to another
position.
 Click Filter again will cancel the filtering.
12/10/21 9:11 AM 187
5.4.5. Advanced Filter

These ranges must be determined:
 Database range (List Range or Input Range)
 Criteria range
 Range for result (Copy to...)
Note: range references are absolute.
12/10/21 9:11 AM 188
5.4.5.1. Create Criteria range

Single condition
Conditions with AND
 Conditions of difference fields
 Conditions of one field
Conditions with OR
 Conditions of difference fields
 Conditions of one field
12/10/21 9:11 AM 189

5.4.5.2. Advance Filter steps

 Create criteria range
 Click Advanced in Sort & Filter group on Data
 Select Copy to Another location
 Enter range references of List Range, Criteria, Copy to...
12/10/21 9:11 AM 190
5.4.6. Database functions

 DSUM(database, field, criteria): adds the numbers in a field
(column) of records in a list or database that match conditions
 DAVERAGE(database, field, criteria): averages the values
in a field (column) of records in a list or database that match
conditions
 DCOUNT(database, field, criteria): counts the cells that
contain numbers in a field (column) of records in a list or
database that match conditions
12/10/21 9:11 AM 191
5.4.6. Database functions (cont.)

 DMAX(database, field, criteria): returns the largest number
in a field (column) of records in a list or database that
matches conditions
 DMIN(database, field, criteria): returns the smallest number
in a field (column) of records in a list or database that
matches conditions
 DGET(database, field, criteria): extracts a single value from
a column of a list or database that matches conditions.
12/10/21 9:11 AM 192

5.5. Charts in Excel
Create a chart:
 Select the data, click Insert tab and choose a chart type.
Modify the chart:
 Change Chart Type.
 Add Chart Title
 Add Axis Title
 Add Legend
 Add Data Labels
12/10/21 9:11 AM 193
In Microsoft Excel, there are more than 50 financial

functions to calculate popular business data:
 Profits with current and future prices
 Evaluate investment efficiency
 ...
12/10/21 9:11 AM 194
References:
 Nguyễn Hải Sản, Quản trị tài chính doanh nghiệp, NXB
Thống kê, 2001 (Chapter 2, Chapter 6)
 Vũ Chí Lộc, Giáo trình đầu tư nước ngoài, NXB Giáo dục,
1997
 Hàn Viết Thuận, Giáo trình tin học ứng dụng, NXB Thống kê,
2006 (Chapter 4)
12/10/21 9:11 AM 195

Example:
Mr. A invests $5,000 in a bank account for five years with an
interest rate of 5% per year. At the end of each year, Mr. A invests
$100 more in the same account.
How much money he will has at the end of year 5th?
Future Value
12/10/21 9:11 AM 196
FV function (Future Value): refers to a method of calculating how much the

present value of an asset or cash will be worth based on a constant interest
rate at a specific time in the future
FV(rate, nper, pmt , [pv], [type])
 rate: the interest rate per period
 nper: the total number of payment periods (years, months...)
 pmt: the payment made each period
 pv: the present value, or the lump-sum amount that a series of future payments is
worth right now
 type: indicates when payments are due
12/10/21 9:11 AM 197
Notes:
 Pmt, Pv, Fv values:
• Pay out cash : negative (-)
• Receive cash : positive (+)
 Type argument:
• At the beginning of the period: type=1
• At the end of the period or omitted: type=0
12/10/21 9:11 AM 198

Mr. A invests $5,000 in a bank account for five years with

an interest rate of 5% per year. At the end of each year,
Mr. A invests $100 more in the same account.
How much money he will has at the end of year 5th?
rate nper pmt pv type FV

5% 5 -100 -5000 0 ?
12/10/21 9:11 AM 199
PV function (Present Value): calculates the present value of a loan

or an investment, based on a constant interest rate.
PV(rate, nper, pmt, [fv], [type])
 pmt: the payment made each period and cannot change over the life of
the annuity
 fv: the future value, or a cash balance you want to attain after the last
payment is made
12/10/21 9:11 AM 200

RATE function: returns the interest rate per period of an annuity.
RATE (nper, pmt, pv, [fv], [type], [guess])
the annuity
 pv: the present value - the total amount that a series of future payments
is worth now
payment is made
 guess: interest rate barrier (or guess for what the rate will be)
Good project: Rate > guess

12/10/21 9:11 AM 201

PMT function: calculates the payment for a loan based on

constant payments and a constant interest rate.
PMT(rate, nper, pv, [fv], [type])
is worth now
payment is made
12/10/21 9:11 AM 202
NPER function: returns the number of periods for an investment

based on periodic, constant payments and a constant interest rate
NPER(rate, pmt, pv, [fv], [type])
the annuity
is worth now
payment is made
12/10/21 9:11 AM 203
NPV function (Net Present Value): calculates the net present

value of an investment by using a discount rate and a series of
future payments (negative values) and income (positive values).
NPV(rate, value 1, [value 2], ...)
 rate: the rate of discount over the length of one period.
 value 1, 2...: representing the payments and income; must be equally
spaced in time and occur at the end of each period
Good project: NPV + PV > 0
12/10/21 9:11 AM 204

IRR function (Internal Rate Return): Returns the internal rate of

return for a series of cash flows represented by the numbers in
values.
IRR(values, [guess])
 values: An array or a reference to cells that contain numbers for which
you want to calculate the internal rate of return. Order of values interpret
the order of cash flows
 guess: interest rate barrier (or guess for what the IRR will be)
Good project: IRR > guess
12/10/21 9:11 AM 205
CHAPTER 5: MICROSOFT EXCEL
Key notes:
 Data types, data formats, how to enter data into a
spreadsheet
 Common functions, Financial functions
 Data sort, statistics
 Format page layout, Printing operations
12/10/21 9:11 AM 206
CHAPTER 6: MICROSOFT POWERPOINT
6.1. Introduction of Microsoft PowerPoint
6.2. Design a presentation
6.3. Presentation Slide Show

6.1.1. Introduction
 Is a member of Microsoft Office suite of applications
developed by Microsoft corporation
 Is a presentation program
 Can print out presentations, handouts
 Has notes for presenters.
6.1.2. Basic concepts

 Each page of a presentation is a slide
 A presentation is a collection of slides
 Slide components (placeholders):

• Slide title
• Slide detail
• Note
6.1.3. Start, exit PowerPoint

6.1.4. PowerPoint window
 Ribbon
 Status bar
 Slides pane (Navigation pane)
 Slide notes
 Slide pane (main work area)

General designing rules:

• 10:20:30 rule (10 slides, 20 minutes, 30 points)
• A slide has 1 topic, 1 topic has not more than 6 contents, 1 content has
not more than 2 lines
• Words, colors, fonts, styles should be consistent
• Balanced layout
• "A picture is worth a thousand words“ (Pictures, Charts, Figures are
better). In high quality and relevant
• Who will listen to the presentation?
12/10/21 9:11 AM 211
Design process:
Create a new presentation, apply a Template or Themes
Change formatting in Slide Master
Input text, contents, format contents
Apply Animations, Transitions
Set Slide Show options, printing options
12/10/21 9:11 AM 212
6.2.1. Presentation Views

Ways to see the presentation
 Normal
 Outline View
 Slide Sorter
 Notes Page
 Reading View
 Slide show
Change presentation view: on View tab or on Status bar

6.2.2. Choose a template

 Auto Content Wizard: presentation will be created step by step in a
wizard
 Designed Template: use templates designed in application or online
from offices.com…
 Blank Presentation: users will design the presentation by themselves
6.2.3. Slide operations

 Delete Slides
 Add a Slide
 Add a new blank slide: right click, New Slide, shortcut key: Ctrl+N
 Duplicate a slide: right click on a a slide, click Duplicate Slide, shortcut key Ctrl+D
 Move Slides
 Copy Slides
6.2.4. Format Slides

6.2.4.1. General formatting (Master)
 Slide Master
 All slides formatting: font, size, color, ...
 Titles in the presentation: date and time, slide number…
 Company Logo, pictures…
 Handout Master
 Company name
 Author/ Presenter

6.2.4.2. Enter and format text

Same as MS Word
Popular actions:
 Increase Indent
 Decrease Indent
 Bullet and numbering
 Line Spacing
6.2.4.3. Format the presentation

Change slide design: select a theme on Design tab
 Apply to all slides
 Apply to selected slides
Add Pictures, Charts, SmartArts, Shapes…: on Insert tab

Add other objects: Table, Equation, WordArt, Video, Audio, Symbol...
6.2.5. Effect design

 Effect of each slide: Transitions tab
 Effect of slide components (placeholders)
• Animations tab
• Entrance, Emphasis, Exit, Motion Paths
• Start: On Click, With Previous, After Previous

6.2.6. Create hyperlinks

 Link types
• Between slides in the presentation
• Between slide and other files or webpages
 Insert Hyperlink
• On Insert tab, click Hyperlink (Ctrl+K)
6.3.1. Slide Show

Start: click Slide show button on Status bar (F5)
Control the slide show:
 Page Up, Page Down
 Up, Down
 Enter, Space
Presentation pointer: Pointer Option

Stop Slide show: right click, click End Show or press Esc
6.3.2. Print
Click File, Print (Ctrl+P)

 Slides
 Handouts

INFORMATICS
12/10/21 9:11 AM 223

Informatics - Tran Trong Huy 2021-10 - Eng

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Informatics - Tran Trong Huy 2021-10 - Eng

Uploaded by

Copyright:

Available Formats

© Trần Trọng Huy Oct.

TRAN TRONG HUY

Chapter 1. Information - Informatics - Computers

Chapter 2. Computer Network - Internet

Chapter 3. Microsoft Windows

Chapter 4. Microsoft Word

Chapter 5. Microsoft Excel

Chapter 6. Microsoft PowerPoint

Text books - References

Informatics - Foreign Trade University 1

Students must have below documents when sitting in class room:

 2 text books: original books (copy versions are not allowed)

Study and Evaluation method

Number of Credits: 3 credits

Study and Evaluation method (cont.)

Informatics - Foreign Trade University 2

CHAPTER 1: INFORMATION - INFORMATICS - COMPUTERS

1.1. Information and information processing

1.1. Information and information processing

1.1.1. Concept of information

Informatics - Foreign Trade University 3

1.1. Information and information processing

1.1.1. Concept of information

1.1. Information and information processing

1.1.1. Concept of information

1.1. Information and information processing

1.1.2. Information forms

Informatics - Foreign Trade University 4

1.1. Information and information processing

1.1.3. Information transmission methods

1.1. Information and information processing

1.1.4. Information Properties

1.1. Information and information processing

1.1.5. Information processing procedure

Information Information Information

Informatics - Foreign Trade University 5

1.2. Informatics and application

1.2.1. Informatics concept

1.2. Informatics and application

1.2.1. Informatics concept (cont.)

1.2. Informatics and application

1.2.2. Informatics components

Informatics - Foreign Trade University 6

1.2. Informatics and application

1.2.3. History of computer & informatics

1.2. Informatics and application

1.2.4. Application of Informatics

A computer is a programmable machine designed to perform

Informatics - Foreign Trade University 7

Scanner is an input device

Main board = mother board: bo mạch

1.3.2. Computer components

Informatics - Foreign Trade University 8

The mainboard (motherboard):

Inside a computer case

don't upgrade CPU because expensive

fan helps keep the chip cool when

Informatics - Foreign Trade University 9

SSD is much faster than HDD => more expensive

 External memories (storages):

• SSD (Solid-State Drive): use flash memory

Informatics - Foreign Trade University 10

Informatics - Foreign Trade University 11

 Laser printer: high speed, good quality text, expensive