Mondriaan Bldg.

H-8931 Former Subcom

AURA COLLEGE Area

Subic Bay Freeport Zone
Tel # (047) 252-3808
We have the EdGe TeleFax # (047) 252-3801

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General Model for Accounting Information System

Data Resources: This information is made up of financial information.

Transactions from both internal and external sources enter the system. Transactions
such as the sale of a house are examples of transactions. Goods and services,
inventory, purchasing, and cash receipts are all things that can be tracked. be used as
an example Internal financial transactions are the most common type of financial
transaction. Organizational resources made up of transactional tradeoffs.

Data Collecting: The first operational stage of information system. Before entering
the procedure, data must be cleaned of significant mistakes. This stage is the most
crucial in many ways since there is a possibility of providing erroneous information
that is not free of significant flaws. It's possible that something like this will happen.
Users do inappropriate acts and make bad decisions.

Data Processing: The information gathered must be processed for the sake of
information It is possible to provide mathematical algorithms for production planning,
statistical techniques for sales prediction, and accounting operations.

Database Management: The database of organizations is physical financial data

storage. This storage area can be a file cupboard or computer disc. Whatever they are,
all data can be represented on data base in a logical hierarchy. Data base management
has three main functions: storing, retrieving, and deleting. In storing process, new
records are entered and the records are transferred to a suitable place on database.
Retrieving function is to take out an existing record on database. After the data taken
out are reprocessed, storing function reloads the updated data, while deleting function
is to remove the old and unnecessary data on the database.
Information production: Information production is the process of arranging,
formatting and presenting information to the users. This information can be an
operational document such as sale order, a structural report, or a message on computer
display. A useful information has five attributes such as appropriateness, actuality,
correctness, integrity, and summarizing.

Appropriateness; The content of a report and document must serve to an objective.

This information can be a support in making decision of a manager or officer.
Therefore, information system reports should present only appropriate data. The
reports presented in inappropriate data may be abhorrent to the user and result in its
using in the wrong actions or making wrong decisions. Actuality; this is a critical
factor determining the usefulness in information age. Information must be older than
the action of making decision.

Correctness; Information materials must be eliminated from the errors. The

information with substantial error can result in the users to be unsuccessful in making
the necessary decisions. Therefore, system managers should present the correct
information to users in time and sufficient degree.
Integrity; For making decision or implementing the mission, any part of the
information must not be missing. Summarizing; Information system should present
the correct and brief information grouped according to the need of user. The
information used by managers of lower level can be more detailed. Toward the
managers of high level, information must be summarized.

Feedback: Feedback is the way the information is sent to the system, which is the
resource of data. Feedback is divided into two as internal feedback and external
feedback. Internal feedback will restart the process of order for renewing the stocks,
while external feedback will result in making a new arrangement on uncollected
customer account.